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Home My WebLink AboutCCMPacket2016-09-20CITY COMMISSION MEETING AGENDA FOR SEPTEMBER 20, 2016 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION: Professional Women's Week - PadLlcah 16ver City BPW 1. MINUTES I1. MOTION A. R & F Documents III. MUNICIPAL ORDER A. Personnel Actions B. 2016 Transportation Alternatives Program Grant — S. ERVIN IV. ORDINANCES —ADOPTION A. Approve Due Date Extension of GPEDC Loans to .lune 30, 2020 — J. PERKINS B. Accept Bid for Noble Park'remits Shelter/Restroom Facility — M. THOMPSON C. Accept Bid for Furniture Purchase for Police Department Annex POLICE CHIEF BARNHILL V. ORDINANCE —.INTRODUCTION A. Accept 201.E-2016 Assistance to Firefighters Grant — FIRE CHIEF KYLE B. Approve Purchase of ( 1) Front Loading Refuse Truck -- R. MURPHY C. Fire Station # 2 Plumbing Renovation Project — R. MURPHY D. Amend Dog Ordinance — MAYOR KALER VI. CITY MANAGER REPORT VIL� MAYOR & COMMISSIONER COMMENTS PUBLIC COMMENTS EXECUTIVE SESSION SEPTEMBER 20, 2016 1 move that the following documents and bids be received and filed: DOCUMENTS 1. Communications Service Agreement with Lone Oak Fire Protection District (ORD # 2016-09-8415) 2. Communications Services Agreement with Hendron Fire Protection District (ORD # 2016-09-8416) BIDS FOR ENGINEERING PUBLIC -WORKS Fire Station # 2 Plumbing Renovation Project 1. M.P. Lawson Construction, LLC* 2. Midstates Construction Co., Inc. 2017 Front Loading Refuse Truck 1. McBride Mack* 2, Stringfellow 3, Municipal Equipment *Denotes Accepted Bid CITY OF PADUCAH September 20, 2016 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS CITY OF PADUCAH PERSONNEL ACTIONS September 20, 2016 NEW HIRE - FULL-TIME (FIT) POSITION RATE NCS/CS FLSA EFFECTIVE DATE POLICE - OPERATIONS Skinner, Cassandra Jo E Police Recruit Officer $20,69/Hr NCS Non -Ex October 13, 2016 EPW - STREET Will Keith G FIRE SUPPRESSION Fuchs. Jennifer HUMAN RESOURCES Russell. Martin D INFORMATION TECHNOLOGY Chino, Stephen C TERMINATIONS- FULL-TIME [FIT) POSITION REASON ROW Maintenance Person Termination PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONS/TEMPORARY ASSIGNMENTS EFFECTIVE DATE September 15. 2016 PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FF / Relief Driver Acting Fire Lieutenant NCS Non -Ex July 1, 2016 $15.01/Hr $16.32/Hr HR Generalist HR Director NCS Ex September 29. 2016 $18.94/Hr S38.47/Hr GIS Specialist GIS Manager NCS Ex September29. 2016 $27 74/Hr $29.13/Hr Agenda Action Form Paducah City Commission Meeting Date: 20 September 2o16 ShortTitle: 2o16 Transportation Alternatives Program (TAP) Grant ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Stege Ervin, Rick Murphy, Sheryl Chino Presentation By: Steve Ervin Background Information: The Kentucky Transportation Ah{_rnatives Program (TAP), formerly lmoi%m as the Transportation Enhancement Grant program, was created by MAP -21 through the FAST Act, which sets aside funding for transportation. alternatives including on and off road pedestrian and bicycle facilities, infrastructure project for- improving non -driver access to public transportation and enhanced mobility, community, improvement activities, and environmental mitigation. In previous years, the City has received TAP funding for extensions to the Green«7ay Trail, The Planning Department is proposing to submit a TAP application to complete sidewalk, curb, and guttering improvements in the Fountain Avenue Neighborhood. With the transition into the next neighborhood redevelopment project, staff recommends beginning transportation and infrastructure improvements in Fountain Ave. These improvements were outlined in the Fountain Ave. Neighborhood Plan in the Transportation & Infrastructure section as Goal 6-9, which states: "Improve existing infrastructure (new street surfaces, sidewalks, curbs & gutters as needed." Many of the sidewalks are cracked, collapsing, or grown over causing accessibility issues. Many of the curbs are collapsing and deteriorating, as well. This project will also make the sidewalks handicap accessible at various intersections. The estimated project cost is $92o,807.50. The planning department is requesting 5736,646 in TAP assistance. The snatching fund requirement is $184,16-1.50 and will be provided through the Planning Department's FY2o18 budget. Goal: ❑ Strong Economy ® Quality Sen ices ® Vital Neighborhoods ❑ Restored Downtowns Agenda Action Faint Page 2 Funds Available: Project Title: Project #: File #: Finance Account #: CFDA #: 20.205 Staff Recommendation: Authorize the Mayor to sign all required grant application documents. Attachments: None Department Director City Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT IN THE AMOUNT OF $736,646, THROUGH THE KENTUCKY TRANSPORTATION CABINET, FOR SIDEWALK, CURB, AND GUTTERING IMPROVEMENTS IN THE FOUNTAIN AVENUE NEIGHBORHOOD BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1, The Mayor is hereby authorized to execute an application and all documents relating to same, Nvith the Kentucky Transportation Cabinet requesting a 2016 Transportation Alternatives Program (TAP) Grant in the amount of $736,646, for sidewalk, curb, and guttering improvements in the Fountain Avenue Neighborhood, SECTION 2. Local Cash Match of $184,161.50 will be provided through the Planning Department's FY2018 budget. SECTION 3. This order will be in full force and eff ct from and after the date of its adoption. Mayor ATTEST: Tamsnara S. Sanderson; City Clerk Adopted by the Board of Commissioners, September 20, 2016 Recorded by Tammara S. Sanderson, City Clerk. September 20, 2016 `.mo\grants"TTransp Alternatives 2016 app Agenda Action Form Paducah City Commission Meeting Date: 09-13-2016 Short Title: Due Date Extension of GPEDC Loans to June 30, 2020, ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolutioli F] Motion Staff Work By: Jonathan Perkins Presentation By: Jonathan Perkins Background Information: Since 2007, the City has approved two loans totaling $911, 375 to purchase a total of about 130 acres in River port West Industrial Park. McCracken County loaned GPEDC an equal amount over the same time period; however unilaterally forgave GPEDC $500,000 in 2014. The property purchased was a part of an over 1,000 acre land tract GPEDC assembled for the proposed coal to liquid project. Because it was initially believed the deal would close quickly, the loans were made for six-month periods. The first loan for $600,000 was extended for two six-month periods through March 2009. The second loan for $311,375 was made for one six-month period through June 2009, Ordinance 2010-3-7658 amended the due date to June 30, 2015; which maturity date has now passed. In recognition of these facts, the attached ordinance would extend the expired loan agreements (totaling $911,375) for an additional 5 -year period, until June 30, 2020. Goal: ®Strong Economy [] Quality Services[:] Vital Nei ghborhoods❑ tored Downtowns Funds Available: Account Name: NIA R �� Account Number: NIA (file 13.87/ED0090) Qiipance Staff Recommendation: That the GPEDC note receivable for $911,375 due date be extended to June 30, 2020. Attachments: Promissory Notes Extension Agreement and Addendum to ]Steal Estate Mortgages. Summary of Events, Activities Associated with the City of Paducah's $911,375 Loan to GPEDC. Department Head City Clerk ity Manager SAJon PerkinslwordlEconomic Development\GPEDC Loan, $911 K1AAF - GPEDC Loan klatuity Extention To June 30 2020.Doc Agenda Action Form Paducah City Commission Meeting Date: September 13, 2016 Short Title: Noble Park Tennis Shelter/Restroom Contract & Change Order #I ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution [:1 Motion Staff Work By: Mark Thompson Presentation By: Mark Thompson Background Information: For the past four years the Paducah Tennis Association and the City have been working to develop a shelter/restroom facility for the tennis courts at Noble Park. The PTA coordinated $55,000 in funds for the project. On Tuesday, August 23rd bids were publicly opened for the Noble Park` canis Restroom/Shelter. We received five bids from contractors. The bidding contractors are from Paducah, ?&yfield and Marion, 1L. The bid range was from $152,936.00 to $192,211.95. The apparent low bid and best bid was presented by M. P. Lawson Construction, LLC of Paducah. Staff recommends approval of a contract with M. P. Lawson Construction, LLC of Paducah to provide the shelter/restroom facility. Additionally thrOLIgh Change Order # 1, M. P. Lawson, Construction, has agreed to assist the City in a cost savings of $5,048.94 by a] lowing the City to direct purchase the pre -fab structure. This allows the City to save the 6% state sales tax. The change order will reduce the contract with Lawson by $91,685.94. The City will then directly purchase the pre -fab structure listed in Lawson's bid from Hunter-Knepshield of LaGrange, Kentucky for $86,637.00, a difference of $5,048.94. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods 0 Restored Downtowns Funds Available: Account Name: Tetulis Court Shelter Project to nce Account Number: 040-8821-536.23-07 Project Number: PAO10 1 Staff Recotntnendation: Authorize the construction contract and approval of Change Order # 1. Attaeh.tnent: Contract, Bid Tab, Change Order 91 MI T 2� Department Head City Clerk 1r.i€y Manager Agenda Action Form Paducah City Commission Meeting Date: Sept, 13, 2016 Short Title: Accept Proposal for PD Annex Furniture ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Capt. Brian Laird, Assistant Criief David White, City Planner Steve Ervin Presentation By: Chief Brandon Barnhill Background Information: On August 21, 2016, an ad was published in The Paducah Sun requesting sealed proposals for furniture for the police department's annex building, which will house the Criminal Investigation and Drug and Vice Enforcement units. Six proposals were received, and were opened at 4 p.m. Friday, Sept. 2. The lowest, and preferred, proposal was submitted by Wilson Office Solutions of Paducah at a price of $42,127.13. The police department requests the commission accept the proposal of Wilson Office Solutions. These items were budgeted for in P ON& GoaL ❑Strong Economy ® Quality Services[] Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name. Account Number: 040-1616-521-4207 Finan e Project P00088 Staff Recommendation: Accept the proposal of Wilson Office Solutions for the purchase of furniture for the police department annex building at a cost not to exceed $42,127.13. Attachments: Proposal Tab Agenda Action Form Paducah City Commission Meeting Date: 20 September 2016 Short Title: 2015-2016 Assistance to Firefighters Grant ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chief Steve Kyle, AIC Kevin McKellips, Sheryl Chino Presentation By: Fire Chief Steve Kyle Background Information: The Paducah Fire Department proposes to submit a grant application to the Department of Homeland Security, Federal Emergency Management Agency (FEMA). The primary goal of the Assistance to Firefighter Grant Program (AFG) is to meet the firefighting and emergency response needs of fire departments and emergency service organizations, The Paducah Fire Department has been awarded a 2015-2016 AFG Application is for the Fire Ground Survival program to ensure that training for MAYDAY prevention and MAYDAY operations are consistent between all fire fighters, company officers, and chief officers. Fire fighters must be trained to perform potentially life-saving actions if they become lost, disoriented, injured, low on air, or trapped. "f hese training exercises must be consistent throughout the fire service. Funded by the IAFF and assisted by a grant from the U.S. Department of Homeland Security through the Assistance to 'f=irefighters Grant Program, our comprehensive Fire Ground Survival training program applies the lessons learned from Fire Fighter Fatality Investigations conducted by the National Institute for Occupational Safely and Health (NIOSH) and has been developed by a committee of subject matter experts from the International Association of Fire Fighters, the international Association of Fire chiefs and NIOSH. This program is suitable for all rank and experience levels, The Fire Ground Survival course is a comprehensive curriculum developed using near misses, close calls, and fire fighter fatalities to address the critical elements of fire ground survival. Information from NIST, NIOSH, IAFF, IAFC, UL, USFA, NFPA and the military was used to develop the five part curriculum consisting -of: 1.) Mayday Prevention, 2,) Being Ready for the Mayday, 3.) Self-Survivai Procedures, 4.) Self -Survival Skilis, and 5,) Fire Fighter Expectations of Command During a Mayday. A fire department may be a host site for up to 30 candidates in the trairl*e-trainer at a fixed fee of $77,000. As part of this fee, the IAFF-Certified FGS Instructor will be registered with the IAFF and will receive all updated training materials and continued information regarding the FGS Program. Also as part of this fee, the IAFF will provide two sets of durable, fabricated props for the Upper Floor Egress, Disentanglement, and Reduced/Low Profile Wall Breach on a mobile trailer. Durable signage for all props and training stations will also be provided, These props and signage will remain the property of the host. The IAFF will provide all the required training manuals and resource matenals. Each student for the IAFF- Certified FGS Instructor Program will be required to have these teaching aids. Agenda Action Fonn Page 2 Also, the grant will cover overtime; as well as, the backfield overtime caused by training, for career departments. The cost for 20 career firefighters is estimated to cost $19,200. The total project cost is $96,200. The AFG grant award is for $87,455 and there is match requirement of $8,745. Matching funds will be provided by the Fire Department PMZWOper ion Budget. The grant application was approved by the City Commission on Jan. 5, 2016 through municipal order 1878. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: FI -0031 /rvp L Staff Recommendation: Authorize the Mayor to sign all grant related documents and authorize the planning department to accept the grant through the AFG online grant portal. Attachments: None Clerk City M ORDINANCE NO. 2016 -9 - AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A 2015-2016 ASSISTANCE TO FIREFIGHTERS MATCHING GRANT FROM THE KENTUCKY OFFICE OF HOMELAND SECURITY. FEDERAL EMERGENCY MAPIAGEMENT AGENCY FOR THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL AGREEMENTS RELATING TO SAME WHEREAS, the City of Paducah applied for a Kentucky Office of Homeland Security Grant adopted by Municipal Order No. 1878 on January 5, 2016. for the Paducah Fire Department; and WHEREAS, the Kentucky Office of Homeland Security, Federal Emergency Management Agency has approved the application and is now ready to award this grant. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby accepts grant funds in the amount of $87,455 through the Kentucky Office of Homeland Security, Federal Emergency Management Agency for a 2015/2016 Assistance to Firefighters Matching Grant Award for the Fire Ground Survival Program sponsored by the Paducah Fire Department. SECTION 2. That the Mayor is hereby authorized to execute a Grant Agreement and all documents relating thereto with the Kentucky Office of Homeland Security to obtain a grant in the amount of $87,455 as referenced in Section I above. SECTION 3. The local cash match in the amount of $8,755 shall be charged to Project Account F10031. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, September 20, 2016 Adopted by the Board of Commissioners, September 27, 2016 Recorded by Tammara S. Sanderson. City Clerk, September 27.2016 Published by The Paducah Sim, ord',plan`Vants\fire-homeland security 9-2016 FY 2017 ,account 001-1801-522-2307 1.00 ASSISTANT TO FIREFIGHTERS GRANT OPERATIONS (10%) 2.00 PORT SECURITY 50% AFTER 525,000 58,800 v/ 88.000 Account Total S9000 Agenda Action Form Paducah City Commission Meeting Date: September 20. 2016 Short Title: Purchase of One Front Loading Refuse Truck to be used by the Solid Waste Collection System ®Ordinance ❑ Emergency ❑ NlUnicipal Order ❑ Resol4on ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Aso HI Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On September 1, 2016, scaled written bids were opened for the purchase of one Front Loading Refuse Truck to be used by the Solid Waste Collection System. Two responsive bids were received; with McBride Mack Inc. submitting the 'la+ est evaluated bid in the amount of 5233,1 19.00. The estimated time for delivery of the new truck will be 45 days after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighbotltoods []Restored Downtomis Funds Available: Account Name: Solid Waste Commercial � l� 1 �I lane Account Number: 050-2210-531-1007 l Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with NIct3ride Mack Inc. for the purchase of one ]~rota Loading Refuse Truck for use by the Solid 1A.aste Collection System in the total amount of.;233,119.00. Attachments: Bids. Bid Tab, Advertisement. Proposed Contract f. is l Departm lit e City Clerk t'ily Manager ( 4/ ORDINANCE NO. 2016 -9 - AN ORDINANCE ACCEPTING THE BID OF AcBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2017 FRONT-LOADIN(i REFUSE COLLECTION CHASSIS AND BODY FOR USE BY THE SOLID WASTE COLLECTION SYSTEM, AND AUTHORIZING TETE MAYOR TO EXECUTE A CONTRACT' l OR SAME BE IT ORDAINED BY THE CITY OF PADUC.NH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $233,119.00, for sale to the City of one, new 2017 front -loading refuse collection chassis and body, for use by the Solid Waste Collection System, said bid being in substantial compliance with bid specifications, and as contained in the bid of McBride Mack, Inc., of September 1, 2016. SECTION 2. The Mayor is hereby authorized to execute a contract with McBride Mack, Inc., for the purchase of one, new 2017 front -loading refuge collection chassis and body, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Solid Waste Commercial account number 050-2210-531-4007. SECTION 4. This ordinance shall be read on two separate days and will becorne effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, September 20, 2016 Adopted by the Board of Commissioners, September 27, 2016 Recorded by Tammara S. Sanderson, City Clerk, September 27, 2016 Published by The Paducah Sun, ord',pworks"itruck-refuse {front -loading} 9-2016 M30 OWNER EVALUATION FORM PAGE 1 OF I CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM VEHICLE: Front Loading Refuse Collection Truck DATE: September 1, 2016 BIDDER: McBride Mack Grading Criteria: Evaluate the Bidder's Criteria on a rated value scale: 0 = the lowest value to 10 = the highest value for each item listed below. Rating x Weighted Percent = Criterion Score The Sum of all Criterion Scores shall be the Owner's basis of the Biddees� Overall Score. GRADING CRITERIA NO CRITERIA ITEMS RATING VALUE 0-10 WEIGHTED PERCENT CRITERION SCORE 1. Mack MRU 613 Chassis 10 15 150 2. Minimum of an Allison 450ORDS 6 -speed Automatic Transmission 10 10 100 3. Minimum 345 HP engine 10 10 100 4. Hopper Capacity of (12) cubic yards min. 10 15 150 5. Floor cross members will be full width, single piece construction 10 10 100 6. Hopper and body floor to be t/4" AR400 min. 10 10 100 7. Packing force- minimum cylinder compaction force will be 105,000 pounds 10 5 50 8. Front mounted hydraulic pump 10 5 50 9. Hydraulic system protected by 3 micron filtration 10 5 50 10. Price $233,119.00 10 10 100 11. Delivery Time 45 Days 10 5 50 BIDDER'S OVERALL TOTAL SCORE 1000 PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given by the resident's state: 3. Addition of any reciprocal preference for resident bidders: 00330 OWNER EVALUATION FORM PAGE 1 OF t CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM VEHICLE: Front Loading Refuse Collection Truck DATE: September 1, 2016 BIDDER: Stringfellow Inc Grading Criteria: Evaluate the Bidder's Criteria on a rated value scaie: 0 = the lowest value to 10 = the highest value For each item listed below. Rating x Weighted Percent = Criterion Scare The Sum of all Criterion Scores shall be the Owner's basis of the Bidders Overall Score. GRADING CRITERIA NO CRITERIA ITEMS RATING VALUE WEIGHTED PERCENT CRITERION SCORE 1. Mack MRU 613 Chassis 10 15 150 2. Minimum of an Allison 450ORDS 6 -speed Automatic Transmission 10 10 100 3. Minimum 345 HP engine 10 10 100 4. Hopper Capacity of (12) cubic yards min. 10 15 150 5. Floor cross members will be full width, single piece construction 10 i0 10 10 100 100 6. Hopper and body floor to be '/4" AR400 min. 7. Packing force- minimum cylinder compaction force will be 105,000 pounds 10 5 50 8. front mounted hydraulic pump 10 5 50 9. Hydraulic system protected by 3 micron filtration 10 5 50 10. Price $233,433.00 233119.001233433.00x10=9.98 9.98 10 99.8 11. Delivery Time 45 Days 10 5 50 BIDDERS OVERALL TOTAL SCORE 999.8 PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if :any preference is given by the resident's state: _ 3. Addition of any reciprocal preference for resident bidders: _o CL `� R zz 6 o pzO 00 � o ❑ O. Oi O d N C D U Y N N m s cn ✓� :n Q vi P o z 0 ro � N 0 N N O a S m ❑ � � w c o rJ N n a LL)dJ Y N O N N a QJ a¢ 6] 7 O ;T 'F5 Em N m nr Z c d v � s o,o C oaa'a� o rr>rZzz O O [T J y U Y N r N ;n u] N C Q h ✓� D 91 z z � M m ro2 Uia M N o v N E d o 0 N z W v N w ❑ E w '� .. m w L.7 • d Cl) LL y m U O C0 cr R W L6 Q J C W L" ❑ GSD W w 'u V .- E o O 4 ❑ tiJ jm ❑ f6 a L m ro m Q_ m .a a ai y p QO J 4 l7 =p E p it `w a 3 a f9 ab LL p ❑ Y s c q OLL W W W LL u>w O a C) .` - a' D� o a W F z n� Q O �i C¢ Y U w N OJ 2 LL I W n v OL W d Agenda Action Form Paducah City Commissioa Meeting Date: September 20, 2016 Short Title: Authorize a Contract with M. P. Lawsor. Construction, LLC for the Plumbing Renovation at Paducah Fire Station 42 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resoltition ❑ Motion Staff Mlork By: Angela Weeks, EPw Proj Mgr Presentation By: Rick Murphy, P.E., Cite Engineer -Public Works Director Background. Information: On September 15; 2016, sealed � ritten bids were opened for ihi! Plumbing Renovation at Paducah Fire Station rt2. Two responsive bids were received, with M. P. Lawson Construction, LLC submitting the lowest responsive bid of S74,787.00, At this time, the condition of the restroom facilities at Fire StGtion 42 have deteriorated and are in dire need of reconstruction and repair. This Project will improve the existing restroom facility at Fire Station 42 by reconstructing and replacing the restroom walls, ceilings, flooring, doors, plumbing and miscellaneous related items, Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Fire Station #2 Plumbing >p1 Renovation Finance Account Number: 040-8827-536-2307 Project Number: PF0070 /F'W_ S'z� r Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizing the Mayor to execute a contract with N/f. P. Lawson Construction, LLC for the Plumbing Renovation at Paducah Fire Station �2 in the amount of $74,787.00. Attachments: Bids and Bid Tab, Ad, Proposed Contract Departs ent ea City Clerk City \ anagen ORDINANCE NO. 2016 -9 - AN ORDINANCE ACCEPTING THE BID OF M. P. I-AWSON CONSTRUCTION, LLC FOR PLUMBING RENOVATION FOR- STATION #2, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of M. P. Lawson Constrution, LLC, in the amount of $74,787.00 for plumbing reno,ation for Fire Station 42, located at 3000 Wayne Sullivan Drive said bid being in substantial compliance Nvith the bid specifications, advertisement for bid, and as contained in the bid of M. P. Lawson Construction, LLC of September 15, 2016. SECTION 2. That the Mayor is hereby authorized to execute a contract with M. P. La\vson Construction, LLC for plumbing renovation for Fire Station #2, as authorized in Section I above, pursuant to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure shall be charged toproject account PF0070. SECTION 4. This ordinance shall be read on two separate days and wiII become effective upon summai�, publication pursuant to KRS Chapter 421, Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners; September 20, 2016 Adopted by the Board of Commissioners, September 27, 2016 Recorded by Tammara S. Sanderson, City Clerk; September 27, 2016 Published by The Paducah Sun. ord,fire"P]urnbin- Renovation -Fire Station 42 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT Fire Station #2 Plumbing Renovation Bid Opening: Thursday, September 15, 2016 Official Bidder of Record Total Bid Amount M. P. Lawson Construction, LLC $74,787.00 Midstates Construction Co., Inc. $86,199.00 Page #1 9/15/2016 ORDINANCE NO. 2016 -9 - AN ORDINANCE AMENDING SECTION 14-32, DOGS PERMITTED AT SPECIAL COMMUNITY EVENTS; RESTRICTIONS, OF CHAPTER 14, ANIMALS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That Section 14-32, Dogs Permitted at Special Community Events: Restrictions, of Chapter 14, Animals. of the Code of Ordinances of the City of Paducah. Kentucky, is hereby amended to read as follows: "Sec. 14-32. - Dogs permitted at special community events; restrictions. (a) No person shall bring a dog into an area designated for special community events during the times such events are occurring unless the dog is: (1) Licensed by McCracken County Animal Control or by any other state or county. (2) Restrained by a leash or other lead that is no longer than three feet; and (b) Special community events include, but arc not limited to, the Paducah Summer Festival, Barbecue on the River, Parades, Saturday Night After Dinner Program, and other similar events." SECTION 2. That if any section, paragraph or provision of this Ordinance shall be found to be inoperative. ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section. paragraph or provision hereof, it being the purpose and intent of this Ordinance to make each and every section, paragraph, an provision hereof separable from all other sections. paragraphs and provisions, SECTION 3. This ordinance shall be read on two separate days and Nvill become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, September 20, 2016 Adopted by the Board of Commissioners, September 27, 2016 Recorded by Tammara S. Sanderson. City Clerk, September 27, 2016 Published by The Paducah Sum, \ord\policeA14-32 Special Event Muzzle