HomeMy WebLinkAboutCCMPacket2016-08-16CITY COMMISSION NIEETING
AGENDA FOR AUGUST 16, 2016
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PRESENTATIONS
---T--
I.
MINUTES
IL
APPO[NTMENT
A. Paducah Transit Authority
III.
MOTION
A. R & F Documents
IV.
MUNICIPAL ORDER
A. Approve Sale of Surplus Properly at 1908 Clay Street — S.
ERVIN
V.
ORDINANCES —ADOPTION
A. Contract for 91 1 Wireless Commmaications Corisultam Federal
B. Accept Lav Enforcement Service Fee Grant Award for the
Police Department — POLICE CHIEF BARNHILL
C. Amend Alcoholic Beverage Ordinance to _lllo�� Distillers and
Bed and Breakfast Businesses to Obtain a Non -Quota I Retail �
Drink License — CITY MGR
D. CONTRACTS FOR SERVICES - -CITY iNIGR
1. GPL-DC/EntrePaducah
2. Paducah Junior College -- Community Scholarship Program
3. Paducah Junior College — PaCbeah School of Art
4. Paducah Transit Authority
5. Luther F. Carson Four Rivers Center
6. Barkley Regional Airport J
Vi.
ORDINANCES - INTRODUCTION
A. Contract with HDR Engineering, Inc. for Engineering Design
and Construction Inspection for Flood Pump Stations 92 & 49 —
R. YIURPHY
B. Accept 2016-2017 Edward Byrne tiMemorial Justice
Accountability Grant Award — POLICE CHIEF BARNHILL
C. Approve City Manager Employment Agreement Extension —
CITY iVIGR
VII.
WORKSHOP
A. Neighborhood Redevelopment Objectives Discussion
VIII.
CITY MANAGER REPORT
IX.
MAYOR & COMMISSIONER C0iVI'%4ENTS
X.
PUBLIC COiVINIENTS
XI.
EXECUTIVE SESSION
AUGUST 16. 2016
[ more that the follo«ing documents and bids be received and filed:
DOCUMENTS
Irrevocable Letter of Credit for Subdivision Approval Cor Ridge\,\ood Villas (ORD
2016-08-8596)
BID for PLANNING DEPARTMENT
Sale of 1908 C6ac Street
1. Latria I lenslev`
Agenda Action Form
Paducah Cite Commission
,Meeting Date: August 16, 2016
Short Title: Declaration and Sale of Surplus Property at 1908 Clay Street
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑Motion
Staff N ork By: Nancy Upchurch/Steve Ervin
Presentation By: Steve Ervin
Background Information:
This action would declare 1908 Clay Street surplus propem owned by the City of Paducah
and authorize the transfer to the property to the best evaluated bidder. The property was
�,f
"':X1�'i: J:IH. ,l. .. �' I:_ x a:5'll'.` .� ,�..���.t.5 :'."3 i�a��a� tr� JJ�lixl
on or b:tUYe 2 Pill on July 28, 2016. Only one bid xvas rccei%ed
Mrs, Latria Hensley submitted a bid offering $1 the lot. She, submitted an offer for the
property at 1904 and 1906 Clay Street and the Commission accepted her offer on June 7.
2016. She proposed an investment of S 182;500 for the construction of a 76 X 30
manufactured home from KY Dream Homes. The estimate included delivcr� setup on
permanent foundation, AC unit, gutters and downspouts. The bid also includes a t« -o car
garage, sidewalks, and steps. The acquisition of this lot would expand the propem, to
accommodate the cornpletion of the proposed project.
No other bid was received prior to the deadline of 2 PM July 28, 2016.
Transfer of the surplus property is based on:
Best -evaluated future use of the property 25%
Proposed reinvestment 25%
Compliance with all applicable codes 25%
Highest bid 25%
,Staff Recommendations:
Based on careful evaluation of the only qualified bid staff recommends that the Commission
approve the sale of the lot at 1908 Clay Street for the proposed offer of $1.
Goal ❑Strong Economy ® Quality Ser\'Ices® Vital Neighborhoods❑ Restored Downtowns
Agenda Action Form
Page 2
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements to meet Sec. 2-
668 of the Paducah Code of Ordinances.
Department Head
City Clerk
City Manager
NIILTN71CIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTNG THE BID OF LATRIA HENSLEY
IN THE AMOUTN T OF $1 FOR REAL PROPERTY LOCATED AT 1908 CLAY STREET
AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER
DOCUMENTS NECESSARY "l0 COMPLEI'E'THE SALE
WHEREAS. pursuant to 2-668 of the Code of Ordinances of the City of
Paducah. Kentuck%. a written determination has been made by the City Manager that the Cite
does not have an\ use at this time or in the future for real propert. located at 1908 Cla\
Street. which constitutes surplus real estate: and
28. 2016: and
'WHEREAS. the Cite advertised for bids on Jule 1 7.20 16 and opened on JUI3
A acs to a.cccpt the ii( C, of OIs.1lct;stc\ j"Ic To kcr
proposed investment to place a modular home with permanent foundation and a two -car
garage on the real properties and includes property- improvementssuch as gutters.
downspouts, and sidewalks.
BE IT ORDERED BY THE CITY OF PADUCAI I, KENTUCKY:
SECTION 1. That the Cite of Paducah accepts the bid of Latria Hensley in
the amount of S I for the purchase of real property located at 1908 Clay Street.
�1 i {il.+f �� 1114 - _��, 1�-i t,> lt�.:•�. r'\ iLi+lt i.:i:JG tl.� iii u.�.
necessary documenis relating to same to complete the sale of the real property approved in
Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after the
date of its adoption.
ATTEST:
Tammara S. Sanderson. City Clerk
Mayor
Adopted bN the Board of Commissioners. August 16. 2016
Recorded by Tammara S. Sanderson. CinClerk. August 16. 2016
mo prop sale -1908 Cla% Street
413
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 1908 Clay Street
2. Its intended use at the time of acquisition:
The lot at 1908 Clay Street was acquired by the City of Paducah by Commissioner's Deed
recorded in Deed Book 1322 Page 381on May 24, 2016. The City did not have a specific use for
the property at the time of the acquisition. The property is currently vacant.
3. The reason why it is in the best interest of the City to dispose of the item:
Several months ago staff compiled a list of properties that the City had acquired over the years
through various means. Since that time additional lots have been acquired NA-ith the goal of
selling the lots to responsible citizens. This is one of the recently acquired lots. It is in the best
interest of the City to transfer this property to one of the two responsible parties.
4. The method of disposition to be used:
Sealed Bid: Mrs. Latria Hensley submitted a bid offering $1 the lot. She submitted an offer for
the property at 1904 and 1906 Clay Street and the Commission accepted her offer on June 7.
2016. She proposed an investment of $182.500 for the constructi--n of a 76 X 30 manufactured
home from KY Dream Homes. The estimate included delivery, setup on permanent foundation.
AC unit, gutters and downspouts. The bid also includes a two car garage, sidewalks, and steps.
The acquisition of this lot would expand the property to accommodate the completion of the
proposed project.
No other bid was received prior to the deadline of 2 PM July 28. 201
Transfer of the surplus property is based on:
Best -evaluated future use of the property 25%
Proposed reinvestment 25%
Compliance with all applicable codes 25%
Highest bid 25%
Staff Recommendations:
Based on careful evaluation of the bid staff recommends that the Commission approve the sale of
r
�
lit ti hr)
Steve Ervin. Jeff Pederson.
Director Planning Department City Manager
Agenda Action Form
Paducah City Commission
Vfeeting Date: August 9; 2016
Short Title: Contract for 91 1 Wireless Communications Const, ltarit Federal Engineering
®Ordinance ❑ Emergency ❑ Municipal Order ❑Resolution ❑ yloiI)n
Staff work By: Stere Kyle, Brandon Barnhill
Presentation By: Steve Kyle
Background Information:
In 2013, the city commission and fiscal court commissioned a review of E-911 operations. As
a result of the report, recommendations were made to establis':t a capital plan for replacement of
equipment. Part of that plan would be identifying replacement equipment for the current
equipment that has reached end of life. The Paducah/McCracken County Emergency
Communications Board commissioned an RFQ/RFP for a Public Safety/Wiretess
Communications Consultant. The contracted services with the Public Safety/Wireless
Communications Consultant will be for planning, design, and implementation assistance in the
replacement of the current 911 system infrastructure, including a public safety radio/wireless
communication system, a 911 telephony system, and computer-aided dispatch systems. The
result of the review of the RFQ/RFP's submitted was the identification and recommendation of
Federal Engineering, Inc., as the consultant to be contracted. The City Commission previously
authorized $126,086.00 for half of the consultant fee. The 911_ Communications Services
T 7}li/- . l C. Q l'IQ .i.
_Q L�+.� 1.. Ll:i�. L \. .iia .. �. .�-� .•3 .. L�.. .i~li ._. .l ll. �.! It L[!lttL� ..l .r �..
Fecic al tE'noIIIceiit;`.: L4ui} l.tiii'_ :.(i: -f�'?� .', i ! -JA
Goal: ❑Strom, Econom\ ® Quality Services❑ vital Neighborhoods❑ lUsrored Do\+ntowns
Funds Available: Account'Name: General Fund. Unreserved Fund
ACCOunt -N-umber: mance
Staff Recommendation:
:approve contract and provide the remaining htnding for the �%irv.;�.ss , o=flunicatlons consultant.
Attachments:
artm ead City Clerk L Cit,: Manager
Agenda Action Form
Paducah City Commission
Meeting Date: 9 August 2016
Short Title: 2016-2017 Law Enforcement Service Fee (LSF) Grant Award
® Ordinance [:] Emergency ❑] Municipal Order ❑ Resolution 0 Motion
Staff Work By: David White, Brian Krueger, Wes Orazine, Sheryl Chino
Presentation By: Chief Brandon Barnhill
Background Information: The Paducah Police Department hasaeen awarded $7,396 from the
Law Enforcement Service Fee (LSF) program to operate a one year DUI enforcement program,
There is not a cash match for this grant.
The grant application was approved under municipal order 1896on March 22, 2016.
Goal: ❑ Strong Economy IZ Quality Services D Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number: I Finance
Project Number: r -n oq�5
Staff Recommendation: Authorize and direct the Mayor to sign all required grant award
documents.
Attachments: Ncne
Departmen i City Clerk City Manager
Agenda Action Form
Paducah City Commissian
M&eting Date: AUGUST 9, 2016
Short Title: Amend ABC Ordinance to Allow Distillers and Bed & Breakfast
Businesses Obtain a Non -Quota 3 Retail Drink License
Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ N'lotion
Staff Work By: Tammy Sanderson & Glenn Dorton
Presentation By: Jeff Pederson. Cit}- Manager
Background Information:
The Kentuckv General Assembly passed Senate Bill 11 (SB 11) into la", during the 2016
legislative session. The passage of SB 11 will result in changes To Kentucky's alcoholic
bevera,-e Statutes. These cl,anues will allow the City to amciu5 its local alcohohi beverage
ordinance to permit distilleries and bed and breakfast busincsses to obtain a Noti-quota 3
Retail Drink License.
For distilleries; this license will allow on -premise consumption of distilled spirits.. wine anc
malt beverages by the drink from 6:00 a.m. to 3:00 a.m. the foilovking day. For bed and
breakfast businesses it allows the same privilege if the B & B has an innkeeper who resides
on, or adjacent to the B & B premises during the period of voltot occupancy.
Goal: ZSircrn Economy Z Quality Scrviees❑ Vital NciahborhoodsZ Restor4d DoNvnto] Niis
Staff Recommendation:
To adopt the above changes to the Citn's ABC ordinance.
Attachments:
Department Head Cit} Clerk Ciq Manager
Agenda Action Form
Paducah City Commission
1�Ieeting Date: August 9, 2016
Short Title: Contract with GPEDC (a/k/a PED)
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Vi'ork By:
Presentation By:
Background Information:
Claudia Meeks
.teff Pederson, City Manager
As part of the Investment Fund Decision Items for FY2017, the Coinmission approved appropriation
of funding for Greater Paducah Partners For Progress and GPEDC in lite amount of 5250,000, to be
paid in quarterly installments.
in aMition. stns -e Ct EIDC fA(<\ ab�'orl� d (i'_W tole aiij all resoonsibilidi�s or ,re adu.i ah, an a`61i{ nal
' A
$50,000 was allotted, also payable in quarterly installments.
When the City provides funds to any organization, we prepare a simple Contract For Services
agreement that describes the public services the organization will provide as a result of receiving the
city funds. 4
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods Restored Dotivnto%vns
Funds Available* This was In the FY'01" Bi.dt2c[.
Account Name: Investment Fund
Account Number: 004-0101-536-2307.'ED0006.';'ED0101 Finance
Staff Recommendation:
Authorize the Mayor to enter into one-time Contracts For Services w:i.h GPEDC for a total of S300.000
($250;000 for GPEDC responsibilities and 550,000 for EntrePaducahresponsibilities)
Attachments:
Ordinance
Contract
Department Head
City Clerkitv
Manager
Agenda Action Form
Paducah City Commissioia
Meeting Date: August 9,'2016
Short Tittle: Contract with Paducah Junior College, Inc. — Connmuniry Scholarship Program
®Ordinance ❑ Emergency [] Municipal Order ❑ Resolution ❑ l,Iotion
Staff Work By:
Presentation By
Background Information:
Claudia Meeks
Jeff Pederson, City Manager
As part of the Investment Fund Decision Items for FY20I7, the Comnission approved appropriation of
funding for the Paducah Junior College, Inc., scholarship program :n tl7e amount of $125,000, to be
paid by June 30, 2017.
VIhen the Cir' provides funds to any organization. �v,e prepare .i simple Contract For Services
agreement that describes the public services the organization will p�exide as a result of receiving the
cit}, funds.
Goal: ❑Strang Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Dmntowns
Funds Available: This expenditure ,vas appropriated in the FY201713udget.
Account Naine: Investment Fund
zcorrrlt NLnAber: �104_.01rtll.liraiiCc
Staff Recommendation:
Authorize the Nlayor to enter into a one-time Contract For Services -vit� Paducah Junior College. Inc.
in the amount of $1 25.000.
Attachments:
Ordinance
Contract
o--
"4
Department Head
City Clerk
:`Manager
o--
Agenda Action Form
Paducah City CommissioiK
Meeting Date: August 9, 2016
Snort Title: Contract with Paducah Junior College, Inc, -- Paducah School of Art Funding
®Ordinance ❑Emergency ❑ Municipal Order ❑ Resolution ❑ tl4otion
Staff Work By, Claudia Meeks
Presentation By: Jeff Pederson, City Manager
Background Information:
As part of the Investment Fund Decision Items for FY20171, the Commission approved appropriation of
funding for the Paducah Junior College, Inc., Paducah School of Ail in the amount of $75,000, to be
paid quarterly. This expenditure will be used to pay for operational expenses for the school's t«o
locations: 905 Harrison Street and 919 Madison Street.
When the City provides funds to any organization, we prepare a simple Contract For Services
agreement that describes the public services the organization will provide as a result of receiving the
city funds.
Goal: ❑Strong Econon)y ® Quality Services❑ Vital Neighborhoods❑ Restored Do%%nto«'ns
Funds Available: This expenditure was appropriated in the FY2017 Budget, ff
Acco1]nt Nar'rie: Tie: Fund
Staff Recommendation:
Authorize the Mayor to enter into a one-time Contract For Services ,Kith Paducah Junior College, Inc.
in the amount of 57,000.
Attachments:
Ordinance
Contract
ra
Department Head '
City Clerk
qty Manager
ra
Agenda Action Form
Paducah City Commissimi
Meeting Date: August 9, 2016
Short Title: Contract with Paducah Transit Authority
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By:
Presentation By:
Background .Information:
Claudia Meeks
Jeff Pederson, City Manager
As part of the General Fund Decision Items for FY2017, the Comrrlssion approved appropriation of
the sum of $215,000 to Paducah Area Transit System, to be paid in quarterly installments.
When the City provides funds to any organization. we prepare a simple Contract For Sen ices
agreement that de'scrillcs tl;e publi.i services the orgamzat on will l?ZOVtde as a res'uit of receiving the
city funds.
Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downto%vns
Funds Available: This expenditure was appropriated in the FY2017Budget.
Account Name: General Fund `
Account Number: 00 1 -0 106-5 11-8008 1 mance
Staff Reconii:nendation:
Authorize the Mayor to enter into a one-time Contract For Services with Paducah Transit Authority itt
the amount of 5215.000.
Attachments:
Ordinance
Contract
Department Head
Citv Clerk
1'_- Manager
Agenda Action Form
Paducah City Commission
Meeting Date: August 9, 2016
Short Title: Contract with Luther F. Carson Four Rivers Center
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Hotion
Staff tiS'ork By: Claudia Meeks
Presentation By: Jeff Pederson, Citi- Manager
Background Information:
Aspart of the Investment Fund Decision Items for FY2017, the Coinrnission approved appropriation
of funding for the Luther F. Carson Four Rivers Center in the amount of X63.325.
When the
City
prof ides funds to ani° organization.
we prepare a simple Contract For Services
aYtee7en
city funds.
Sites Jlic k tA;C til' 02ganiLttiori
wiif N.l!11ac a a teaal 11, ;ecetYttt the
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods—] Restored Downtowns
Funds Available: This expenditure was appropriated in the FY2017 Budget.
Account Name: Investment Fund 'l l-7' V
Account Number: 001-0401-536-8061 ance
Authorize the 1\4avor to enter into a one-time Contract For Services "ith the Luther F. Carson l=our
Rivers Center in the amount of 563,325.
Attachments:
Ordinance
Contract
Department HeadCity Clerk 1-y \,lanager
Agenda Action Form
Paducah City Commission
\Meeting Date: August 9, 2016
Short Title: Contract with Barkley Regional Airport Authority
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ wtion
Staff \York By: Claudia Meeks
Presentation By: Jeff Pederson, City Manager
Background Information:
As part of the Investment Fund Decision Items for FY2017, the Comimission approved appropriation of
the sum of S 110.000 to Barkley Regional Airport Authority, to be paid in quarterly installments.
When the City
provides
funds to any organization, we
prepare a simple Contract
for Services
a�:een�ent'ha.t
.�
des;ribcs !hie
puN;. s "';C:s the orrarizat
�r .c
r: :xi? "'' e � a result of
1 ;pro �..� a, �,
ecei�in7 `te
city funds.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Do«ntowns
Funds Available: This expenditure was appropriated in the FY2017 Budget.
Account Name: In`�estment Fund Yc Account Number: 004-9999-699-9040/TR0003 n
Authorize the Mayor to enter into a one-time Contract For Services with Barkley Regional .-kirport
Authority in the amount of S 110.000.
Attachments:
Ordinance
Contract
Department Head City Clerk Cin Manager
`r~6
Agenda Action Form
Paducah City Commission
Meeting Date: August 16, 2016
Short Title.- Professional Engineering Service Agreement with HDR
Engineering, Inc., for Final Engineering Design Senlices and Constniction
Inspection Services for the City's Flood Control Pump Stations 412 and 49
Rehabilitation Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
In accordance with the Design Agreement with the US, Dep�,nment of the Army for the
Design of the Ohio River Shoreline Reconstruction Project, the ?reconstruction Engineering
and Design (PED) activities associated with Priority 91 - Pump Station Rehab portion of the
Levee System Reconstruction Project have been progressing. At this time, the USACE has
completed approximately 75% of the engineering design plans for rehabilitation of Pump
Stations 92 and 99.
In order to move forward with this portion of the USACE Priority #1 Project, HDR
Engineering, Inc., has agreed to finalize the Project Plans for Pamp Stations 92 and #9 and to
assist with the bidding process at a total lump sum amount of $57,500.00. Additionally,
HDR has agreed to provide construction administration and inspection services during the
construction of the Project at an hourly rate not to exceed $75,000. Therefore, the total
amount for the agreeme, t with HDR Engineering, Inc., wilt not exceed $132,500
In accordance with a MOU with the USACE, the City will be eligible for credit for the
expenses incurred for the engineering work related to Pump Stations 42 and 99.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: 040-3315-532-2307
Account Number: FW0006 Finance
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute a Professional Engineering Service
agreement with HDR Engineering, Inc., for engineering design services required to complete
the Project Plans for Flood Control Pump Stations 42 and #9 at a lump sum amount of
$57,500.00; and to provide construction administration and inspection services during the
construction of the Project at an hourly rate not to exceed $75,000.00. Therefore, the total
amount for the agreement with HDR Engineering, Inc., will not exceed $132,500.
Agenda Action Form
Attachments:
Agreement
Depart en e City Clerk / -cj-
ty Manager
IV
Page 2
ORDINANCE NO. 2016 -8 -
AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY,
APPROVING A PROFESSIONAL SERVICE AGREEMENT FOR ENGINEERING
DESIGN SERVICES REQUIRED TO COMPLETE THE PROJECT PLANS FOR
FLOOD CONTROL PUMP STATIONS 42 AND 99: AUTHORIZING ADDITIONAL
CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES DURNG
THE CONSTRUCTION OF THE PROJECT, AND AUTHORIZING THE
EXECUTION OF SAID CONTRACT
BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY
OF PADUCAH, KENTUCKY:
SECTION I. Recitals and Authorization. The City hereby approves the
Professional Service Agreement with HDR Engineering, Inc., for engineering design services
required to complete the Project Plans for Flood Control Pump Stations 42 and 49, The City also
agrees .for HDR to provide construction administration and inspection services during the
construction of the project. It is further determined that it is necessary and desirable and in the
best interests of the City to enter into the Agreement for the purposes therein specified. Further.
,)t the City is hereby authorizcd io cxccutc the
SEC'i it)'N 2. Li„�u,.o :e _ , 11LZ t' :. ,:L' . ;
in a lump sutll amount ofS57.500 for the engineering design ser',, -:ccs. Additional compensation
for the construction administration and inspection services conducted during the construction of
the project is in accordance kvith Exhibit A. Scope of Services. l-enis IV & V— Tilne & �vlatcrial
Rates. of the Avreement in an amount not to exceed S75,000. Said compensation paid by the
City shall be funded through project account FW0006, account ncatnber 040-3315-532-2307.
SECTION 3. Severability. [f any section. paragraph or provision of this
Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the remaining
provisions of this Ordinance.
SECTION 4. Cam liance With Open MeetingsLaws. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance
were taken in an open meeting of this City Commission, and that all deliberations of this City
Commission and of its committees, if any, which resulted in Formal action, were in meetings
open to the public, in full compliance with applicable legal requirements.
SECTION S. Conflicts. All ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Ordinance are, to the extent olfsuch conflict, hereby repealed
and the provisions of this Ordinance shall prevail and be given effect.
SECTION b. Effective Date. This Ordinance shall be read on two separate days
and will become effective upon summary publication pursuant to KRS Chapter 424.
Aayor
ATTEST:
Tammara S. Sanderson, City Clerk
introduced by the Board of Comt-nissionz)'s, August 16, 2016
Ntil
Published by The Paducah Stns,
ord eng agree -engineering services- HoodwalI pump stations _�2 & --0
AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR
ENGINEERING, INC. FOR PROFESSIONAL ENGINEERING SERVICES
FLOOD PUMP STATIONS #2 AND #9
THIS AGREEMENT is made as of this day of
20, between The City of Paducah, KY ("OWNER") and HDR ENGINEERJNG, INC.,
("ENGINEER") for services in connection with the project known as Pump Stations #2 &
#9 Improvements ("Project");
WHEREAS, OWNER desires to engage ENGINEER to provide professional
engineering, consulting and related services ("Services") in connection with the Project;
and
WHEREAS, ENGINEER desires to render these Services as described in
SECTION I, Scope of Services.
NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual
covenants contained herein, agree as follows;
SECTION I. SCOPE OF SERVICES
ENGINEER will provide Services for the Project, which consist of the Scope of Services
as outlined on the attached Exhibit A.
SECTION Il. TERMS AND CONDITIONS OF ENGINEERING
SERVICES
The "HDR Engineer;ng, Inc. Terms and Conditions for Professional a; rvicQS,,' which ar,
fully set forth herein,
SECTION III. RESPONSIBILITIES OF OWNER
The OWNER shall provide the information set forth in paragraph 6 of the attached "HDR
Engineering, Inc. Terms and Conditions for Professional Servkes."
SECTION IV. COMPENSATION
Compensation for ENGIN EER'S services under this Agreement shall be on the basis of
Jump sum (Scope of Services I -Ill). The amount orthe lump sum is Eifty
Seven Thousand Five Hundred Dollars. ($57,500.00 ,
- Hourly (Scope of Services [V -V) -- based on hourly rates for an estimated not
to exceed amount of Seventy Five Thousand Dollars (575,000) in accordance
with the hourly rates listed in the attached Exhibit A.
Agreement for Professional Services 1 09-2015
Compensation terms are defined as follows:
Lump Sum shall mean a fixed amount which shall be the total compensation agreed upon
in advance for Scope of Services.
SECTION V. PERIOD OF SERVICE
Upon receipt of written authorization to proceed, ENGINEER shall perform the services
in a manner as outlined in the Terms and conditions. The term of this agreement shall
expire upon express termination of agreement by either party as provided in Section 9 of
the attached "Terms and Conditions".
Unless otherwise stated in this Agreement, the rates of compensation for ENGINEER'S
services have been agreed to in anticipation of the orderly and continuous progress of the
project through completion. If any specified dates for the completion of ENGINEER'S
services are exceeded through no fault of the ENGINEER, the time for performance of
those services shall be automatically extended for a period which may be reasonably
required for their completion and all rates, measures and amounts of ENGINEER'S
compensation shall be equitably adjusted.
Agreement for Professional Services 2 09-2015
SECTION VL SPECIAL PROVISIONS
1N WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above,
City of Paducah, Kentucky
"OWNER"
ff-w
NAIME: Gayle Kaler
TITLE: Mayor
ADDRESS: 300 South 51h Street
PO Sox 2267
Paducah, KY 42002
HDR ENGINEERING, INC.
"ENGINEER„
BY:
NAME: Ben R. Edelen, PE, PLS
TITLE: Sr. Vice President
, E)U)`tES'S: ir S zrc" n `-N a,r
Lexington, KY 40509
Agreement for Professional Services 3 09-2015
EXHIBIT A
SCOPE OF SERVICES
HDR's understanding of the scope of services is that the City of Paducah (City)
is looking to finalize the plans and specifications for the Flood Pump Station's #2
& 49. These plans and specifications were originated and maintained by the US
Army Corps of Engineers (USAGE) and stated to be at 90% completion level.
HDR's review of said plans determined the actual completion level is
approximately 75% complete. Per conversations with HDR and the City, HDR
will finalize the design, prepare the construction documents for bidding, and
provide CA/Inspection during construction. Items 1, II, and III will be provided at
a lump sum fee, Items IV, and V will be based on an estimated hourly not -to -
exceed amount of $75,000 in accordance with the hourly rates attached hereto.
Below are the outlined items for the project:
I. 80% Design
HDR proposes to update the existing drawings �c an 80% level. HDR will
review and recommend any changes to the resign during this phase.
Tasks under this phase include the following:
• Update the following sheets:
o General Sheets
o Civil Sheets
o Process Sheets
o Structural Sheets
a Electrical Sheets {
• Prepare & Submit EPSCISWPPP
• Perform Design Calculations
• Calculate Quantities and Prepare Cost Estimate
• Attend 80% Review Meeting with City 1 USACE at a location to be
determined.
• Coordination and Submittal of Bid Documents to USACE
I!. 95% Design
This phase of the project will address any review comments by the and
the USACE and will include the following:
• Calculate Final Quantities and Revise Cost Estimate
• Revised and Resubmit Contract Docu-nents
• Revise and Submit Plans/Details
• Attend 95% Review Meeting with City r USACE at a location to
be determined.
• Coordination and Submittal of Bid Documents to USACE
III. Final Design & Bidding Assistance
This phase will close out the scope of work provided by HDR. It will
include finalizing the plans and assisting in the bidding process. Tasks
under this phase include:
• Submittal of Final Plans for Bid
• Submittal of Final Contract Documents for Bid
• Submittal of Final Cost Estimate
Attend Pre -Bid Meeting at City Hall
• Address any RFQ during Bidding Process
• Assistance with Addendums
+ Coordination and Submittal of Final Documents to USACE
Items I, II, & III — Lump Sum Fee = $57,500.00
IV. Construction Administration
This phase will include assisting the City in administration of the flood
station rehabilitation projects as requested by 'he City Engineer. Tasks
under this phase may include:
Attend Pre -Construction Meeting
• Review Shop Drawings/Submittals
• Review Payment Application/Quantities
•
General Engineering Support
• Monthly Progress Meetings
• Finalize Inspection/Punchlist
Provide Project Certificationllssue Warranty Letters
+ Prepare Record Drawings
V. Resident Engineering Services
This phase will include providing the City Resident Engineering Services
as requested by the City Engineer during the corse of construction.
Items IV & V -- Time based on an hourly rate In an estimated no -to -exceed
amount of $75,000 in accordance with the following hourly rates:
Hourly Rates
Project Manager - $155 /Hour
Senior Designer - $105 /Hour
Construction Administrator - $145 /Hour
Clerical - $74 /Hour
Resident Engineer - $94 /Hour
The hourly rates as shown herein shall not be changed or increased during this
agreement time period.
EXHIBIT B
TERMS AND CONDITIONS
HDR Engineering, Inc.
Terms and Conditions for Professional Services
STANDARD OF PERFORMANCE
The standard of care for all professional engineering, consulting and
related services performed or furnished by ENGINEER and its employees
under this Agreement will be the care and skill ordinarily used by
members of ENGINEER's profession practicing under the same or similar
circumstances at the same time and in the same locality ENGINEER
makes no warranties, express or implied, under this Agreement or
otherwise, in connection with ENGINEER's services
2, INSURANCEIINDEMNITY
ENGINEER agrees to procure and maintain, at its expense, Workers'
Compensation insurance as required by statute; Employer's Liability of
$250,000, Automobile Liability insurance of $1,000,000 combined single
limit for bodily injury and property damage covering all vehicles, including
hired vehicles: owned and non -owned vehicles, Commercial General
Liability insurance of $1.000,000 combined single limit for personal injury
and property damage; and Professional Liability insurance of $1,000,000
per claim for protection against claims arising out of the performance of
services under this Agreement caused by negligent acts, errors, or
omissions for which ENGINEER is legally liable. OWNER shall be made
an additional insured on Commercial General and Automobile Liability
insurance policies and certificates of insurance will be furnished to the
OWNER. ENGINEER agrees to indemnify OWNER for claims to the
extent caused by ENGINEER's negligent acts, errors or omissions.
However, neither Party to this Agreement shall be liable to the other Party
for any special, incidental. indirect, or consequential damages (including
but not limited to loss of profits or revenue; loss of use or opportunity,
loss of good will, cost of substitute facilities, goods, or services; and/or
cost of capital) arising out of, resulting from, or in any way related to the
Project or the Agreement from any cause or causes, including but not
limited to any such damages caused by the negligence errors or
omissions, strict liability or breach of contract.
OPINIONS OF PROBABLE COST (COST ESTIMATES)
Any opinions of probable project cost or probable construction cost
provided by ENGINEER are made on the basis of information available to
ENGINEER and on the basis of ENGINEER's experience and
qualifications, and represents its judgment as an experienced and qualified
professional engineer. However, since ENGINEER has no control over the
cost of labor, materials, equipment or services furnished by others, or over
the contractor(s') methods of determining prices or over competitive
b,dding or market rond!;ions ENGINEER does not guarantee ;nar
roiect
Q, 0•'rracS�.
CONSTRUCTION PROCEDURES
ENGINEER's observation or monitoring portions of the work performed
under construction contracts shall not relieve the contractor from its
responsibility for performing work in accordance with applicable contract
documents. ENGINEER shall not control or have charge of and shall not
be responsible for construction means methods, techniques sequences
procedures of construction. health or safety programs or precautions
connected with the work and shall not manage, supervise, control or have
charge of construction ENGINEER shall not be responsible for the acts or
omissions of the contractor or other parties on the project. ENGINEER shat:
be entitled to review all construction contract documents and to require that
no provisions extend the duties or liabilities of ENGINEER beyond those set
forth in this Agreement OWNER agrees to use its best efforts to include
ENGINEER as air. indemnifed party in OWNER:s construction contracts for
the work, which shall protect ENGINEER to the same degree as OWNER.
Further, OWNER agrees to use its best efforts to have ENGINEER be
listed as an additional insured under the construction contractor's liability
insurance policies.
5. CONTROLLING LAW
This Agreement is to be governed by the law of the Commonwealth of
Kentucky where ENGINEER's services are performed. Parties further
agree that the venue for any legal proceedings related to this agreement
shall exclusively be held in McCracken County, Kentucky.
6. SERVICES AND INFORMATION
OWNER will provide all criteria and information pertaining to OWNER's
requirements for the project, including design objectives and constraints,
space, capacity and performance requirements flexibility and expandability,
and any budgelarf irritations. OWNER will also provide copies of any
OWNER-furnisted Standard Details, Standard Specifications. or Standard
Bidding Documairih ch are to be incorporated into the project
OWNER will fu�nsh the services of soils/geotechnical engineers or other
consultants that inc:We reports and appropriate professional
recommendations vfhen such services are deemed necessary by
ENGINEER. Tae OWNER agrees to bear full responsibility for the
technical accuracy and content of OWNER -furnished documents and
services
In performing professional engineering and related services hereunder. it is
understood by OWNER that ENGINEER is not engaged in rendering any
type of legal, insurance or accounting services, opinions or advice. Further,
it is the OWNER's sole responsibility to obtain the advice of an attorney
insurance counselor or accountant to protect the OWNER's legai and
financial interes!s.
7, SUCCESSORS AND ASSIGNS
OWNER and EiGINEER, respectively, bind themselves, their partners,
successors. assigns, and legal representatives to the covenants of this
Agreement Neither OWNER nor ENGINEER will assign, sublet, or
transfer any interest in [i Agreement or claims arising therefrom without
the written consentoi the other
8. RE -USE OF DOCUMENTS
Upon paymentof all amounts rightfully owed by Owner to the Engineer
for services rerdered with respect to the Services provided under this
Agreement, ahpfans, drawings, specifications, elements of design,
models, reports, submissions, mock-ups and other documents and
materials that are produced by the Engineer as part of its performance of
such Services hereunder (hereinafter the "Design Documents'), with the
exception of those documents that constitute standard details,
specifications, aflici other data and/or materials that are regularly used
by the Engineer and/or the professional design industry in the normal
course of business, shall be deemed to be the property of Owner, Any
reuse or rnodifcatian of such documents for purposes other than those
intended by the Engineer shall be at the Owner's sole risk and without
liability to the Engineer.
TERMINATION OF AGREEMENT
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.7y g�v:ry �cb:. _ ::�a'io .� .,�., i•l. d..�. •., �'-c e 'n::
method of pay^ren; is -lurnp sum." or cost reimbursement, the Trial m e ce
will include all services and expenses associated with the project up to the
effective date of rermirtauon An equitable adjustment shall also be made
to provide for terr7inaticn settlement costs ENGINEER incurs as a result of
commitments :7at nad become firm before termination, and for a
reasonable prorit for services performed It is agreed that the ENGINEER
is will be respensEble for any additional costs that the OWNER incurs
above that wh.eh the OWNER would have spent when ENGINEER is
terminated forcause In no event will ENGINEER be responsible for any
cost or expense [hat provides betterment, upgrade or enhancement of
the project
10. SEVERABILITY
If any provision of this agreement :s held invalid or unenforceable, the
remaining provisions shall be valid and binding upon the parties. One or
more waiversby either party of any provision, term or condition shall not
be construed oy the other party as a waiver of any subsequent breach of
the same provision, term or condition.
11. INVOICES
ENGINEER v,il3 submit monthly invoices for services rendered and
OWNER will make prompt payments in response to ENGINEER's
invoices But in no case shall an undisputed invoice be paid later than 30
days from Ov,ner's receipt.
ENGINEER will retain receipts for reimbursable expenses In general
accordance vA4. lnte=nal Revenue Service rules pertaining to the support
(112015)
of expenditures for income tax purposes Receipts will be available for
inspection by OWNER's auditors upon request.
If OWNER disputes any items in ENGINEER's invoice for any reason,
including the lack of supporting documentation, OWNER may temporarily
delete the disputed item and pay the remaining amount of the invoice
OWNER will promptly notify ENGiNEER of the dispute and request 16
clarification and/or correction. After any dispute has been settled.
ENGINEER will include the disputed item on a subsequent, regularly
scheduled invoice, or on a special invoice for the disputed item only
12, CHANGES
The parties agree that no change or modification to this Agreement, or any
attachments hereto, shall have any force or effect unless the change is
reduced to writing, dated, and made part of this Agreement The
execution of the change shall be authorized and signed in the same
manner as this Agreement Adjustments in the period of services and in
compensation shall be in accordance with applicable paragraphs and
sections of this Agreement Any proposed fees by ENGINEER are
estimates to perform the services required to complete the project as
ENGINEER understands it to be defined. For those projects involving
conceptual or process development services, activities often are not fully
definable in the initial planning. In any event, as the project progresses,
the facts developed may dictate a change in the services to be performed,
which may alter the scope. ENGINEER will inform OWNER of such
situations so that changes in scope and adjustments to the time of
performance and compensation can be made as required if such change,
additional services, or suspension of services results in an increase or
decrease in the cost of or time required for performance of the services, an
equitable adjustment shall be made, and the Agreement modified
accordingly
13, CONTROLLING AGREEMENT
These Terms and Conditions shall take precedence over any inconsistent
or contradictory provisions contained in any proposal, contract purchase
order, requisition, notice -to -proceed, or like document.
14. EQUAL EMPLOYMENT AND NONDISCRIMINATION
In connection with the services under this Agreement, ENGINEER agrees
to comply with the applicable provisions of federal and state Equal
Employment Opportunity for individuals based on color, religion, sex, or
national origin, or disabled veteran, recently separated veteran, other
protected veteran and armed forces service medal veteran status,
disabilities under prowsLons of executive order 11246, and other
ernoloyment, sta%�Ies and as stated'In T Itie X11 Part 60 of 'he
e),
15. HAZARDOUS MATERIALS
OWNER represents to ENGINEER that, to the best of its knowledge, no
hazardous materials are present at the project site. However, in the
event hazardous materials are known to be present. OWNER
represents that to the best of its knowledge it has disclosed to
ENGINEER the existence of all such hazardous materials, including but
not limited to asbestos, PCB's, petroleum, hazardous waste, or
radioactive material located at or near the project site, including type,
quantity and !ocation of such hazardous materials It is acknowledged
by both parties that ENGINEER s scope of services do not include
services related in any way to hazardous materials. In the event
ENGINEER or any other party encounters undisclosed hazardous
materials, ENGINEER shall have the obligation to notify OWNER and.
to the extent required by law or regulation, the appropriate governmental
officials, and ENGINEER may, at its option and without liability for
delay, consequential or any other damages to OWNER, suspend
performance of services on that portion of the project affected by
hazardous materials until OWNER: (i) retains appropriate specialist
consultant(s) or contractors) to identify and, as appropriate, abate,
remediate, or remove the hazardous materials, and (ii) warrants that the
project site is in full compliance with all applicable laws and regulations
OWNER acknowledges that ENGINEER is performing professional
services for OWNER and that ENGINEER is not and shall not be
required to become an "arranger," "operator,' 'generator," or
"transporter" of hazardous materials, as defined in the Comprehensive
Environmental Response. Compensation. and Liability Act of 1990
(CERCLA), which are or may be encountered at or near the project site
in connection Faith ENGfNEER's services under this Agreement. If
ENGINEER's services hereunder cannot be performed because of the
existence of hazardous materials. ENGINEER shall be entitled to
terminate this agreement for cause on 30 days written notice.
EXECUTION
This Agreement, including the exhibits and schedules made part hereof,
constitute the entire Agreement between ENGINEER and 00)NER,
supersedes and controls over all prior written or oral understandings This
Agreement maybe amended, supplemented or modified only by a written
instrument duly executed by the parties
17. ALLOCATION OF RISK
OWNER AND ENGINEER HAVE EVALUATED THE RISKS AND
REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING
ENGINEER'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE
TO ALLOCATE CERTAIN OF THE RISKS, SO, TO THE FULLEST
EXTENT PERMl BY LAW, THE TOTAL AGGREGATE LIABILITY
OF ENGINEER (AND ITS RELATED CORPORATIONS,
SUBCONSULTANTS AND EMPLOYEES) TO OWNER AND THIRD
PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$500,000 OR IiS FEE, FOR ANY AND ALL INJURIES, DAMAGES,
CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND
EXPERT FEES}ARISING OUT OF ENGINEER'S SERVICES OR THIS
AGREEMENT REGARDLESS OF CAUSE(S) OR THE THEORY OF
LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER
RECOVERY. IrNIS LIMITATION SHALL NOT APPLY TO THE EXTENT
THE DAMAGE fS RAID UNDER ENGINEER'S COMMERCIAL
GENERAL_ LIABILITY INSURANCE POLICY,
18, UTILITY LOCATION
If underground sampling/testing is to be performed, a local utility locating
service shall be contacted to make arrangements for all utilities to
determine the tocation of underground utilities. In addition, OWNER shall
notify ENGINEER of the presence and location of any underground utilities
located on the OWNER's property which are not the responsibility of
private/public uffities. ENGINEER shall take reasonable precautions to
avoid damaging underground utilities that are properly marked The
OWNER agrees to waive any claim against ENGINEER and will indemnify
and hold ENGINEER harmless from any claim of liability, injury or loss
caused by of allegedly caused by ENGINEER's damaging of underground
utilities that are not properly marked of are not called to ENGINEER's
attention prior 'o beg nning the underground sampling/testing
Terms & Conditions for Professional Services 2 (0112015)
Agenda Action Form
Paducah City Commission
Meeting Date: 16 August 2016
Short Title: 2016-2017 Edward Byrne Memorial Justice Accountability Grant (JAG) Application
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work BY: David White, Sheryl Chino
Presentation BY: Chief Brandon Barnhill
Background Information: The Edward Byrne Memorial Justice Accountability Grant (JAG) is a federal formula
grant funded through the U.S. Department of Justice.
Through municipal order #1911 approved on Mune 14, ri;*the Paducah Police Department submitted an
application for the purchase of four (4) mobile radios to the 2016-2017 Edward Byrne Memorial JAG grant
program and has received an award of $11,963, The total project cost is $12,737.04, The difference between
,�y �';!,c!lt?iEt'•'u!� 1.� .1� "'f HVI!.:�":C- �is•`i'''``r
Goal: n Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number:
Project Number: PO -0096 Finance
CFDA: 16.736
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents,
Attachments: None
ment Head
City Clerk
City Manager
ORDINANCE NO. 2016 -8 -
AN ORDINANCE APPROVING THE EXECUTION OF AN AGREEMENT
AND ALL DOCUMENTS RELATING THERETO, WITH THE U.S, DEPARTMENT OF
JUSTICE FOR A 2016-2017 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY
GRANTTHROUGH THE U.S. DEPARTMENT OF JUSTICE TO BE USED BY THE
PADUCAH POLICE DEPARTMENT
WHERFAS. the City of Paducah applied for the 20I6-2017 Edward Byrne
Memorial Grant Award through the U.S. Department of Justice bi- Municipal Order No. 1911
adopted on June 14, 2016. for the purchase of mobile radios: and
WHEREAS, the L''. S. Department of Justice has approved the application and is
now read%- to award this grant.
i,i. , ! ,))F _.I. "�. .:S'S i r�l. I .., i i_ rk_ .
SECTION 1. The City of Paducah hereby approves the execution of a grant
agreement, and all documents relating thereto, with the U. S. Department of Justice for a 2016-
2017 Edward Byrne Memorial Justice Accountability Grant; in the amount of $11,963.00. to be
used by the Paducah Police Department to purchase mobile radios. No local match is required.
SECTION 2. These funds will be expended throtigh project account P00096.
SECTION 3. This ordinance shall be read on nvo separate days and will become
ttp,'ii ,un,.,,rary bltcatio 1`ul'sua•.:t t. 1`'.RS Chapter J,
2,1
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners. August 16. 2016
Adopted by the Board of Commissioners. August 23, 2016
Recorded by Tammara S. Sanderson, Cit; Clerk, August 23, 2016
Published by the Paducah Sun,
ord plan.grannpolice-2016-2017 Justice Assistance Edward Berne 8-2)145
Agenda Action Form
Paducah City Commission
Meeting Date: August 16, 2016
Short Title: City Manager Employment Agreement Extension
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jeff Pederson
Presentation By: Jeff Pederson
Background Information:
An Employment Agreement between City Manager. Jeffrey A. Pederson. and the City of Paducah was
signed on December 7, 2010. The Agreement was amended by Ordinance on December 20. 2011.
subsequent to a Performance Review conducted by the Cite Commission, and again on April S, 2014.
l_Jlti' l J171i1`_1i iU'; a'l'3 :��;. [' l'.r U.l [1�1' aa�i"LCi3 tv :'C1 e�1' J}Cdel'SCis`i`s l it}p;0�' I;Gil ,°int"fe;iiCfli 101'
a three -near period, commencing July 26, 2016 through July 26, 2019, with an automatic renewal
option for three additional years.
Other sections of the Agreement are amended as follows:
• Section 4 adjusts the City Manager's salary to $165,897 annually.
• Section 6(c) allows the City Manager's unused sick leave under Option B to be paid out under
resignation or retirement
Staff Recommendation: Approve the Extension of the City Manager's Employment Agreement
v,,ith changes in Section 4 and Section 6(c) through July 26, 2019.
Attachments: City Manager's Employment Agreement Extension
Ordinance
4/1
Department Head
City Clerk
CzG3, Manager
ORDINANCE NO. 2016 -8 -
AN ORDINANCE AUTHORIZING AND DIRECTfN6 THE MAYOR TO EXECUTE
ADDENDUM N0, 3 TO THE AGREEMENT TO EMPLOY JEFFREY A. PEDERSON AS PADUCAH
CITY MANAGER
%N"HEREAS, by Ordinance No. 2010-10-7750 the Citi ^f Paducah approved the execution
of an agreement with Jeffrey A. Pederson for employment as Cite Manager: and
"'HTEREAS. bN Ordinance Nos. 2011-12-7894 and 201+-4-8132, the Cit\ of Paducah
approved addendums to the Employment Agreement; and
NVI-IEREAS. following a reg iew of the City Manager -s performance. the C6 Commission
wishes to rene�� the agreement and amend it to reflect a term increase efiective Jule 26. 2016 to Jul\ 26.
2019; a Salanincrease to 5165.897 annually; and an allowance for a portion of unused sick leave to be
mpo!]
W!HERFAS. it is noNN f6r tlrc Cite to adopt an ordinance to clari!% and cor,liru;
the amended agreement.
BE IT ORDAINED BY THE CITY OF PADUCAH. KENTUCKY:
SECTION 1. The City Commission does hereby approve Addendum No. 3 to the
employment agreement with Jeffrey Pederson as attached hereto and autd]orizes tile- Mayor to execute said
addendum.
SECTION 2. The original employment agreement; dated December 7. 2010. and
subsequent amendments thereto, as referenced above. are hereby readopted and ratified except as express]}
amended by this ordinance.
SECTION 3. This ordinance shall be read on two separate dais and \\ ill be published by
summary pursuant to KRS Chapter 424.
MAYOR
ATTEST:
Tammara S. Sanderson. Cin Clerk
Introduced by the Board of Commissioners, August 16, 2016
Adopted by the Board of Commissioners. August 23, 2016
Recorded by Tammara S. Sanderson, City Clerk, August 23, 2016
Published by The Paducah Sun,
lordladdendum-city manager 2016
ADDENDUM NO. 3 TO AGREEMENT TO EMPLOY
JEFFREY A. PEDERSON-AS PADUCAH CJTY MANAGER
WHEREAS. the City of Paducah, Kentucky, a Municipal Corporation, hereiirafter referred to as "Employer..
and Jeffrey A. Pederson. hereinaher referred to as "Emplo} ee' entered into an Employment :Agreement on
December '. 2010. and nas adopted by Ordinance No. 201110- 750; and
WHEREAS. the L-mplol ment Qreemervt "as subsequent!, amended on both January 10. 2012. and April S.
2014: and
11'li<EREAS, the parties are no"- desirous of amending certain sections of said agreement:
NOW. THEREFORE, the parties a��ree as folloyys:
I . Section 2 shall be amc trded as 1,61Imy s:
2. Section 4 A. Compensation, shall be attended as follows:
A. Base Salary: Employer agrees to prig Empig ee an annual base saNry of 5165,597 payable in
installments at the same time that the over management employees of the Employer are paid.
3. Section 6C. Vacation and Sick Leave shall be amended as folio" s:
C. "Employee's sick Jaye accrual under Sick Leave Option B shall be paid out upon resignation or
retirement," Nona ithstanding provisions in any previously adopted ordinances andor
addendums to the contrary this sick leave amendment controls and supersedes Al prior
agreements.
Ali rcmah ing terms and conditions of the Wgginal Empt meat Contract dates! December ?, 2010, and
.Addendums dated December 21. 201 L and April S, 2014, shall remain in fall force and effect.
low WITNESS WHEREOF, the: Board of Commissioners of the City of Paducah has caused this Addendum
to the Employment Agreement to be exectrted on its behalf by the City's Mayor, and Jeffrey A. Pederson.
executed this Agreement as Cite 'y'lanaaer on this the day of 2016.
GAYLE KALER, MAYOR
City of Paducah, Kentucky
ATTEST:
1-AMMARA SANDERSON
City Clerl;
City of Paducah. Kentucky
JEFFREY A. PEDERSON
City' of Paducah