The URL can be used to link to this page

Home My WebLink AboutCCMPacket2016-04-26ROLL CALL INVOCATION CITY COMMISSION MEETING AGENDA FOR APRIL 26, 2016 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE — Jack Daniels, PTHS Senior ADDITIONSIDELETIONS PROCLAMATION: Public Service Recognition Week May I-7 PRESENTATION: Brief Overview of the 2016 Parks & City (Summer) Events — NL TOtr*IMASALLO & A. CLARK I MINUTES II APPOINTMENT A. Human Rights Commission III MOTION A. R & F Documents IV MUNICIPAL ORDERS A. Personnel Actions V. ORDINANCES -ADOPTION A. Reimbursement Agreement with Pnducah Water— R. MURPHY VI ORDINANCES -INTRODUCTION A. Contract with Paducah Convention & Visitors Bureau — CITY iVIGR VII CITY MANAGER REPORT VIII MAYORS, CONINIISSIONER CONIMENTS IX PUBLIC COMMENTS X EXECUTIVE SESSION APRIL 19, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 19, 20 l6, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Nlayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Kathryn Winfield, Paducah Tilghman High School Senior, led the pledge. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the April 12, 2016, City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes,Wilson and Mayor Kaler (5). MOTION R & F BID Commissioner Gault offered motion, seconded bid be received and filed: by Commissioner Abraham, that the following BID PLANNING DEPT. SALE OF SURPLUS PROPERTY LOCATED AT 1036 MADISON STREET 1. Millwork Products, LLC Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS 2016 RECOVERY CENTER CDBG GRANT APPLICATION Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016 COMivIUNITY DEVELOPMENT BLOCK GRANT N THE AMOUNT OF $220,000 FROM THE OFFICE OF THE GOVERNOR'S DEPARTMENT FOR LOCAL GOVERNMENT FOR THE FOUR RIVERS RECOVERY CENTER PONT PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ivI041902; BK 9 DECLARATION AND SALE OF SURPLUS PROPERTY AT t036 NIAD[SON STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF MILLWORK PRODUCTS, LLC IN THE AMOUNT OF $100 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1036 MADISON STREET AND AUTHORIZNi G THE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham. Gault, Rhodes, Wilson and Mayor Kaler (5). M041903; BK 9 APRIL 19, 2016 ORDINANCES — ADOPTION ACCEPT FIREHOUSE SUBS PUBLIC SAFETY GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION FOR THE PADUCAH FIRE DEPARTMENT TO PURCHASE 10 -MINUTE CARBON 3000 PSI CYLINDERS, BREATHING HOSES, AIR CART AND CARBON 4500 PSI CYLINDERS, AND AUTHORIZES THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE SAID GRANT." This ordinance is summarized as follows: That the City of Paducah hereby accepts a grant award in the amount of $15,125 from the Firehouse Subs Public Safety Foundation to purchase safety equipment for the Paducah Fire Department. The Mayor is hereby authorized to execute all documents necessary to receive said grant. The award does not require any local matching funds. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mavor Kaler (5). ORD.42016-4-8360; BK 34 APPROVE CHANGE ORDER 91 FOR. POLICE STATIOi`1 GENERATOR PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, `'AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE. CHANGE ORDER N0, 1 WITH MOTT ELECTRIC, LLC, FOR THE INSTALLATION OF A GENERATOR AT THE PADUCAH POLICE STATION." This ordinance is summarized as follows: The Mayor is hereby authorlZed to execute Change Order No. l in the amount of $2,450.00 with Mott Electric, LLC, for reconfiguration of the generator that was installed for the Paducah Police Station. This allows the generator to function for both the Paducah Police Annex Building and Police Station. This reconfiguration extends the time of completion to March 12, 2016. Adopted on call of the roll, yeas, Commissioners Abraham, Gault. Rhodes, Wilson and i1vlayor Kaler (5). ORD.,42016-4-8361; BK 34 ORDINANCE — INTRODUCTION REIMBURSEMENT AGREEMENT WITH PADUCAH `NATER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDt-LANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT' WITH PADUCAH WATER FOR ASPHALT AND CONCRETE REHABILITATION WORK WITHIN VARIOUS LOCATIONS OF CITY RIGHT-OF-WAY IN THE 1300 BLOCK OF KENTUCKY AVENUE ASSOCIATED WITH THE PADUCAH WATER 24" TRANSIUSSION WATER NIAN CONSTRUCTION PROJECT." This ordinance is summarized as follows: That the Citv of Paducah hereby authorizes the Mayor to execute a reimbursement agreement between Paducah Water and the City of Paducah, Kentucky, for reimbursement for asphalt and concrete rehabilitation work within various location of city right-of-way in the 1300 block of Kentucky Avenue associated with the Paducah Water 24" transmission water main construction project, estimated at 5220,000. In the event the total invoice amount exceeds the estimated amount required to complete said project, Paducah Water agrees to reimburse the City fully for all costs required to complete the rehabilitation work in excess of the estimated costs. APRIL 19, 2016 WORKSHOP PRESENTATION ON TWO CITY HALL OPTIONS Planning Director Steve Ervin gave opening comments regarding the sequence of events that have lead to the presentation given tonight by RATIO Architects regarding two design options: rehabilitation of the existing City Hall, and construction of a new building. A copy of the Paducah City Hall RATIO/Citizens Design Advisory Group Summary Report is in the minute file. (For more details read the excerpt, at the end of the minutes, from the City Commission highlights prepared by Public Information. Officer Pam Spencer) CITY MANAGER REPORT City Manager Pederson reported the City/County Spring Clean Up Day held on April 16t11 was very successful. This year there was double the amount of vehicles than last year. MAYOR & COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: Proposed or pending litigation. as permitted by KRS 61 .910(1)(c). Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.8 l 0(l)(f). Adopted on cell of the roll, yeas, Commissioners Abraham. Gault. Rhodes, `Filson and Mayor Kaler (5). Upon motion the meeting adjourned, ADOPTED: April 26, 2016 City Clerk %t favor City Commission Meeting Highlights prepared by Public Information Officer Pam Spencer Presentation on Two City Hall Options In a presentation to the Paducah Board of Commissioners, Planning Director Steve Ervin provided opening comments including a timeline of the process since 2014 regarding the City Hall Project. Last ; ear, the City engaged RATIO Architects for the project. Over the past several months, RATIO's design team has worked with the elected officials, city staff, and the City Hall Schematic Design Advisory Group to complete an in-depth process of APRIL 19, 2016 visioning, programming, pre -design, and schematic design for two design options: rehabilitation of the existing Cit} Hall and construction of a new building. The key outcomes for either City Hall design is that the building I ) Improves the customer experience 2) Improves city staff functionality 3) Energizes the Civic Zone District of downtown 4) Provides a modern, adaptable workplace for 50 years, and 5) Contributes to Paducah's identity and culture. RATIO held meetings with staff and the City Hall Schematic Design Advisory Group on November 17-18, 2015; January 5-6, 2616; and February 3, 2016. A public meeting was held March 2l to solicit feedback on the schematic designs. RATIO's work also includes a master plan of Dolly McNutt Memodal Plaza. Rob Proctor and Brooke Funkhouser with RATIO Architects attended the meeting and provided an overview of the two schematic designs and the preliminary conceptual cost estimates. Regarding the dual pathway of design, Proctor says, "That's a very unique process, one that we embraced whole-heartedly." Funkhouser says, "This needs to be a place that you remember. It's a government building. It's a civic building." Proctor adds, "We are celebrating government through the vehicle of design." The rehabilitation option involves stabilizing the existing City Hall's canopy, improving its seismic stability, and rehabilitating its mechanical elements. The Commission Chambers would be moved to the first floor. The rehabilitation also incorporates glass on the interior to improve departmental communication and functionality and to increase customer service and way -finding. The departmental configuration would be adjusted to look at shared spaces and increase the number of departments that could operate from the building. The preliminary cost estimate for the rehabilitation is S18 million. That number includes a cost to temporarily relocate the staff during construction. The new building option involves the construction of a four-story structure oo lite city-o%yned property on Clark Street that faces Dolly McNutt Memorial Plaza. Funkhouser says, "We selected a site that basically completes the Civic Center Zone quad." The exterior design uses a variety of materials including metal panels, glass, and stone. The sun angles also were taken into consideration. Funkhouser says, 'We want to have this building stand on its own but be respectful of the Edward Durell Stone building." This design Also places the Commission Chambers on the first floor with a pre -function space and gallery area. The preliminan cost estimate for the new construction is SI 8.5 million. That number includes an estimated cost of 5590,000 to stabilize the current City hall until a new owner or purpose could be determined. The Paducah Board of Commissioners expressed their appreciation to the City Hall Schematic Design Advisory Group and applauded the professionalism and work completed by RATIO. C'oanmissioner Richard Abraham commented that the next step is to decide which option is the best for the Cita and how to fund it. Mayor Gayle Kaler agreed with the concern about funding. Kaler said, "I think we have to look at our budget. In my opinion phasing in is the way to go, but how do we plan that out, and will it increase vests over time`?" Kaler added, "What's critical to me right now is the stability [of the existing building] and the safety issues." Commissioner Wilson said, "ll would be hard to walk away from this building unless it had a new owneriAho had a grander vision." APRIL 26, 2016 WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Phillip Johnson as a member of the Paducah Human Rights Commission. This term will expire July 24, 2019, and WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Brittany Beck to replace Leslie Page, who has resigned as a member of the Paducah Human Rights Commission. This term will expire July 24, 2017. APRIL 26, 2016 1 move that the Board of Commissioners approve the recommendation of Mayor Kater in appointing Phillip Johnson and Brittany Beck as members of the Paducah Human Rights Commission. APRIL 26, 2016 I move that the following documents be received and filed: DOCUMENTS Contracts/Agreements: a. 2016 One -Year Renewal Agreement with Central Paving Company of Paducah. Inc. for Compost Grinding of tree debris and yard waste (ORD # 2014-03-8125) b. Contract for Services with the Greater Paducah Economic Development Council for FY2016 (ORD # 2016-04-8359) 2. Project Completion Report for Four Rivers Behavioral Health Recovery Center (Center Point) (ORD # 2014-09-8181) GPEDC, Inc. Financial Statements for the Years Ended June 30, 2015 and 2014 Paducah Water Works Financial Highlights for February 2016 CITY OF PADUCAH April 26, 2016 Upon the recommendation of the City Manager, the Board of Commissioners Of the City of Paducah order that the personnel changes on the attached list be approved, ':�? -�? �al� Date ' CITY OF PADUCAH PERSONNEL ACTIONS April 26, 2016 CITY OF PADUCAH PERSONNEL ACTIONS April 26, 2016 NEW HIRE - FULL-TIME [Fri POSITION RATE EPW - STREET NCS/CS FLSA EFFECTIVE DATE Gross, Jamie F ROW Maintenance Person $15.96/Hr NCS Non -Ex April 28, 2016 Irick, Matthew J ROW Maintenance Person $15.96/Hr NCS Non -Ex April 28, 2016 NEW HIRES - PART-TIME (PITIITEMPORARYISEASONAL POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SRVCS - RECREATION Adams. Joseph R Recreation Leader $11.00/Hr NCS Non -Ex April 28, 2016 Aspery, Whitney M Recreation Leader $8.12/Hr NCS Non -Ex May 19, 2016 Clark. Morgan Recreation Leader $8.12/Hr NCS Non -Ex May 5, 2016 Grogan, Sophie V Pool Attendant $7.61/Hr NCS Non -Ex May 12. 2016 Horned. Emme C Lifeguard $8.12/Hr NCS Non -Ex May 12. 2016 Newberry. Peyton K Lifeguard $8.12/Hr NCS Non -Ex April 28. 2016 - Thompson. Molly C Recreation Leader $8.12/Hr NCS Non -Ex May 19, 2016 TERMINATIONS - PART-TIME IPITIITEMPORARYISEASONAL POSITION REASON EFFECTIVE DATE PARKS SERVICES Durbin. Alexandra C Coach Termination' April 12, 2016 `Unable to contact to complete hiring process Hunt, Garrett Sports Official - Youth Sports Termination` April 12. 2016 'Unable to contact to complete hiring process Kohler, Alexandra K Sports Official - Youth Sports Termination* April 12. 2016 *Unable to contact to complete hiring process PARKS SRVCS - MAINTENANCE McCrlte. Aaron Parks Maintenance - Laborer Termination* April 14, 2016 *Unable to successfully complete hiring process PAYROLL ADJUSTMENTS/TRANSFERSIPROMOTIONSITEMPORARY ASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY POLICE - OPERATIONS 3zhon. Christopher A Police Patrolman Police Sergeant NCS Non -Ex April 28 2016 S24.59/Hr $26.06/Hr Turner Troy D Police Detective Police Sergeant NCS Non -Ex April 28, 2016 $25 25/Hr 526.25/Hr Copeland, Anthony J Police Detective Sergeant Police Captain NCS Ex April 28 2016 $27 36/Hr $30.00/Hr Smith. Matthew L Police Detective Sergeant Police Captain NCS Ex April 28. 2016 527.61/Hr $31.64/Hr FIRE - SUPPRESSION Montgomery. Jeff L Reeves Gabriel B Assistant Fire Chief $24.01/Hr Assistant Fire Chief $22.41/Hr Assistant Fire Chief $24.85/Hr Assistant Fire Chef $23.20/Hr NCS Ex NCS Ex April 28 2016 April 28. 2016 Agenda Action Form Paducah City Commission Meeting Date: April 19, 2016 Short Title: Reimbursement Agreement with-PaducA Water for Rehabilitation Work Associated with the 24" Transmission Water Main Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: Paducah Water is in the process of constructing a new 24" Water Transmission Line from the Water Treatment Plant located at 1800 North 8th Street to an e,.5 sting water line located in the 1300 block of Kentucky Avenue. In order to reduce the costs associated with this substantial water project, Paducah Water has inquired if the City will reconstruct the concrete and asphalt disturbed by the Project within the City's right of ways at various locations. The City can complete this rehabilitation work by utilizing the City's existing asphalt and concrete street rehabilitation contracts. Upon completion of the asphalt and concrete rehabilitation work, Paducah Water has agreed to reimburse the City for all expenditures associated with the work, which is estimated at $220,000. However, if the total expenditures exceed -the estimated amount, Paducah Water has agreed to reimburse the City fully for all costs required to complete the rehabilitation work in excess of the estimated costs. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Street Rehab (MAP) Account Account Number: 003-2217-531-4227)fianc� Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute a Reimbursement Agreement with Paducah Water for asphalt and concrete rehabilitation work within various locations of the City right of way associated with the 24" Transmission Water Main Project. Paducah Water will reimburse the Street Rehabilitation and Resurfacing Account (MAP) for the rehabilitation work paid by the City, which is estimated to be $220,000. This agreement states Paducah Water agrees to pay for all additional costs that may exceed the aforesaid estimated amount shown. Attachments: Reimbursement Agreement 7 epart City Clerk CFity Manager Agenda Action Form Paducah City Commission Meeting Date: April 26, 2016 Short Title: Contract with Paducah Convention & Visitors Bureau - S25,000 (conduit for AQS) ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By: Background Information: Claudia Meeks, Jonathan Perkins Jeff Pederson, City Manager As part of the Investment Fund Decision Items for FY2016 (current: year), the Commission approved appropriation to fund the American Quilters Society for the 2016 Quilt Show in the amount of $25,000. When the City provides fiends to any organization, we prepare a simple Contract for Services agreement that describes the public services the organization will provide as a result of receiving the City funds. In order to expedite and simplify the process, the Paducah -McCracken County Convention Visitor Bureau (CVB) has agreed to act as a conduit through which local agency funds may flow, Therefore, the City will need to execute a contract with the CVB to handle the 525,000 payment. History - In July 2007, the City verbally connniaed to a cash incentive of 325, 000 for the spring 2008 American Quiller Society (AQS) Shovt,. Other local agencies also connnitted fronds to the AQS show, The funds were to he used to market and promote events and venues related to the 2008 shoiv. On March 18. 2008 the City Commission authorized a nnnnicipal order connnitling S25,000 in Connrzission contingency funds to the 2008 AQS show. This process tivas repeated in 2009, 2010 2011, 2012, 2013, 2014 and again in 2015. This pcTlnerrt regnest'contract is for Quilt Shoiv 2016. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: This expenditure was appropriated in the FY2016 Budget. Account Name: Services -Other Account Number: 004-0401-536-8072 Staff Recommendation: 'V/ 01, mance Authorize the Mayor to execute all necessary documents to exegete an agreement (and a one-time written Contract for Services) with the Paducah Convention & Visitors Bureau in the amount of $25,000 on behalf of the AQS to be used for marketing and promoting events and venues related to the 2016 AQS Show, Agenda Action Form Attachments Ordinance Contract Page 2 ORDINANCE NO. 2016 -5 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR SPECIFIC SERVICES BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1, That the Mayor is hereby authorized to execute a contract with the Paducah -McCracken County Convention and Visitors Bureau in the amount of $25,000 to be used for marketing and promoting events and venues related to the 2016 American Quilters Society Show. This contract shall expire June 30, 2016. SECTION 2. This expenditure shall be charged to the Services -Other (001-0401-536-8072) account. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, April 26, 2016 Adopted by the Board of Commissioners, May 10, 2016 Recorded by Tammara S. Sanderson, City Clerk, May 10, 2'1 16 Published by The Paducah Sun, `ord!contract-Convention & Visitors Bureau (AQS 20 15) CONTRACT FOR SERVICES This Contract for Services, effective this day of , 2016, by and between the CITY OF PADUCAH (`City") and the PADUCAH-McCRACKEN COUNTY CONVENTION & VISITORS BUREAU (hereinafter referred to as Paducah CVB), WITNESSETH: WHEREAS, the Paducah CVB is a government organization funded by the transient room tax; and WHEREAS, the Paducah CVB is dedicated to providing destination marketing for Paducah - McCracken County and is responsible for generating incremental economic benefit to the community through the attraction of leisure traveler, convention, trade show and ,group tour visits; and WHEREAS, City funding would assist the Paducah CVB in assuring the American Quilters Society (AQS) 2016 show is held in Paducah; and WHEREAS, the City of Paducah desires to contract with the Paducah CVB for the services to be described herein under the terms and conditions set forth in this Contract for Services. NOW THEREFORE, in consideration of the foregoing premises and the mutual covenants as herein set forth, the parties do covenant and agree as follows: SECTION I: TERM The term of this contract for services shall be from the effective date of the contract until June 30, 2016. SECTION 2: TERMINATION Either party may terminate this Contract for Services upon failure of any party to comply with any provision of this agreement provided any such party notifies the otlter in writing of such failure and the breaching party fails to correct the breach within thirty (30) calendar days of the notice. SECTION 3: OPERATIONS PAYMENT In consideration of the fact that City funding assists the Paducah CVB, in assuring that the American Quitter Society (AQS) 2016 show is held in Paducah, the City shall, upon receive of an invoice, pay the Paducah CVB, a one-time amount of Twenty -Five Thousand Dollars ($25,000). SECTION 4: OBJECTIVES AND SERVICES During the term of this contract, the Paducah CVB will, on behalf of the City of Paducah, provide funds, including this $25,000 to the AQS for the 2016 show to be used for marketing and promoting events and venues related to the show. SECTION 5: ACCOUNTING (A) Paducah CVB shall continue to conduct all accounting, financial management, and (B) The Paducah CVB shall provide the City Commission their annual financial audit report for the Fiscal Year 2016. SECTION 6: ENTIRE AGREEMENT This contract for services embodies the entire agreement between the parties and all prior negotiations and agreements are merged in this agreement. This agreement shall completely and fully supersede all other prior agreements, both written and oral, between the parties. SECTION 7: WITHDRAWAL OF FUNDS Notwithstanding any other provision in this Contract for Services, iii the event it is determined that any funds provided to Paducah CVB are used for some purpose other t-han in furtherance of the services described herein, the City shall have the right to immediately withdraw any and all further Funding and shall immediately have the right to terminate this Contract for Services without advance notice and shall have the right to all remedies provided in the law to seek reimbursement for all monies not properly accounted. Witness the signature of the parties as of the year and date first written above. CITY OF PADUCAH GAYLE KALER, Mayor Date: PADUCAH-NICCRACKEN COUNT' & VISITORS BUREAU By G �47 ,( TitlefwG�; Date: 4-1 �—/� 2