The URL can be used to link to this page

Home My WebLink AboutCCMPacket2016-04-05CITY COMMISSION MEETING AGENDA FORAPRIL 5, 2016 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION - PLEDGE OF ALLEGIANCE - Meg Hancock, Tilghman senior ADDITIONS/DELETIONS I IVII�YUTES II MOTION I A. R & F Documents HI MUNICIPAL ORDERS i A. Approve Application for the NEA Arts Engagement in American Communities Grant Program — S. CHINO IV ORDINANCE - INTRODUCTION A. Accept CDBG Grant Award for 432 Broadway Demolition — S. CHINO F V ORDINANCE - ADOPTION A. Accept Recreational Trails Grant Ai,%,ard for the Health Park --S. CHINO B. Authorize Engagement Agreement for Legal Representation in Cable Communications Franchise Renewal Process — P. SPENCER VI. CITY MANAGER REPORT VII MAYOR & COiVIMISSIONER COMMENTS VIII PUBLIC COMMENTS IX EXECUTIVE SESSION MARCH 22, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 22, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Kathryn Winfield, Paducah Tilghman High School Senior, led the pledge. PRESENTATIONS LOWER TOWN ARTS & MUSIC FESTIVAL UPDATE Michael and Victoria Terra, co -directors of the festival, gave a thank you to the City for its support of the 2015 festival. Last year's festival was very successful with approximately 11,000 people in attendance. This year the festival will be May 13-14. This will be Michael Terra's last year as co-director. Next year Yeiser Art Center Executive Director Lindsey Maestri will work alongside Victoria Terra as co-director, PADUCAH NATIONAL SOCIETY DAUGHTERS OF THE ANIERICAN REVOLUTION Cheryl Bendick, Regent of the Paducah Chapter, announced there Avill be a "reath laying ceremony and welcome home for our Vietnam veterans on March 29, 2016, at the Dolly McNutt Memorial Plaza at 10:00 a.m. The Welcome Home event is part of the 50'h Anniversary Comrnt zmoration of the Vietnam War. a Department of Defense program. MINUTES Commissioner Abraham offered motion, seconded by Commissiorter Gault, that the reading of the Minutes for the March 15, 2016, City Commission meeting k waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gatilt, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the folio« ing documents be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. Wilkins Construction Company, inc. b. MP Lawson Construction, LLC c. A&K Construction, Inc. d. G & C Multi Services, LLC 2. Deed with Thomas and Madonna Humphrey for 1020 Liacoln Avenue (NIO 4 1885 ) 3. Quitclaim Deed with Aaron Prather for 1 1 16 Oscar Cros; Avenue (MO 0 1886) 4. Quitclaim Deed with Brad Arterbum for 228 South 17`h Street (V[O 4 1875) 5. Release of Mortgage: a. Earke Waxton for 945 Martin Luther King Drive b. Rocia Keeping for 947 Martin Luther King Drive MARCH 22, 2016 6. Contracts/Agreements: a. Lease with Paducah Chief's Baseball Club, LLC far 2400 Brooks Stadium Drive (MO # 1889) b. Change Order # 1 with Environmental Abatement, Inc. for 432 Broadway Demolition (ORD # 2015-12-8330) 7. Luther F. Carson Four Rivers Center 2014-2015 Annual Report 8. Edwin J. Paxton Park Financial Statements for Calendar year 2015 9. City of Paducah Financial Report for Period Ending December 31, 2015 Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Nlayor Kaler (5). AtNIEND POSITION AND PAY SCHEDULE Commissioner Wilson offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDFING SECTIONS (n} (E) AND (H). OF THE FY2015-2016 POSITION AND PAY SCHEDULE FOR CERTAIN FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY," BE ADOPTED. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes. Wilson and Nlayor Kaler (5). MO #1890: BK 9 ANIEND PAY GRADE SCHEDULE Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, ''A MUNCIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2015- 2016 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH. KENTUCKY,'' be adopted Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). iv10 91891; BK 9 ADOPT ANNUAL PLAN FOR SECTION 8 HOUSING Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTNG `CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY ANNUAL PLAN FOR SECTION 8 EXISTING HOUSING FOR FISCAL YEAR BEGINNING JULY 2016'," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes. Wilson and Mavor Kaler (5). MO 01892; BK 9 MARCH 22, 2016 ADOPT PHA ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH, KENTUCKY, PADUCAH HOUSING AGENCY 2016 ADMNISTRATIVE PLAN FOR SECTION 8 HOUSING," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and vlavor Kaler (5). MO 41893; BK 9 ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCES Commissioner Wilson offered motion, seconded by Commissioner Rhodes; that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISIONS OF THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRA1Vl AS REQUIRED BY THE HOUSNG AND CONUMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO 41894; BK 9 APPROVE APPLICATION FOR THE 2016-2017 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2016-2017 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT IN THE AMOUNT OF $25,500 TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gauh, Rhodes, 'kilson and Mayor Kaler (5). MO #1895; BK 9 APPROVE APPLICATION FOR LAW ENFORCEiNIENT SERVICE FEE GRANT Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A NMUNICIPAL ORDER AUTHORIZING THE lv1AYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2016/2017 LAGS- ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP -To 518,901.20 FROM THE KENTUCKY JUSTICE CABNET FOR THE PADUCAH POLICE DEPARTMENT TO OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO #1896-, BK 9 AUTHORIZE UTILITY EASEMENT FOR PADUCAH WATER AT 1400 BROADWAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a (Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZFNG THE MAYOR'S EXECUTION OF A PERNIANENT UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT TO THE COMMISSIONERS OF WATER WORKS, THE CITY OF PADUCAH, D/B/A PADUCAH WATER FOR CONSTRUCTION OF A 24" MARCH 22, 2016 TRANSMISSION WATER MAN THROUGH THE PADUCAH POLICE STATION PARKNG LOT ON PROPERTY OWNED BY THE CITY OF PADUCAH," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO # 1897; BK 9 AUTHORIZE UTILITY EASLNIENT FOR PADUCAH NATER AT 421 NORTH 13" STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZNG THE MAYOR'S EXECUTION OF A PERMANENT UTILITY EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT TO THE COMMISSIONERS OF WATER WORKS, THE CITY OF PADUCAH, D/B/A PADUCAH WATER .FOR CONSTRUCTION OF A 24" TRANSMISSION WATER MAIN ALONG NORTH 14TH STREET ON PROPERTY OWNED BY THE CITY OF PADUCAH KNOWN AS THE HEALTH PARK LOCATED AT 421 NORTH 13TH STREET," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham. Gault, Rhodes, Wilson and Mayor Kaler (5). MO #1898; BK 9 ORDINANCES — INTRODUCTION ACCEPT RECREATIONAL TRAILS GRANT AWARD FOR THE HEALTH PARK Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT FOR A 2015 RECREATIONAL TRAILS GRANT PROGRANI AWARD." This ordinance is summarized as follows: That the City of Paducah hereby authorizes tlIe Mayor to execute a Grant Agreement and all documents relating thereto with the Keatucky Department for Local Government for a 2015 Recreational Trails Grant Program Award in the amount of $68,095.00 for construction ora 113 mile walking trail in the Health Park located at 421 North 13th Street. The funds required for the match of $171,405.00 will be provided 'by the Foundation for a Healthy Kentucky Investing in Kentucky's Future Grant. AUTHORIZE ENGAGEMENT AGREEMENT FOR LEGAL REPRESENTATION IN CABLE COMMUNICATIONS FRANCHISE RENEWAL PROCESS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN ENGAGEMENT AGREEMENT FUIR LEGAL REPRESENTATION IN THE CABLE CONIMUN[CATIONS FRANCHISE RENEWAL PROCESS AND TO HANDLE OTHER CABLE COMMUNIC.kf[ONS ISSUES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an engagement agreement with Moss & Barnett, in an amount not to exceed $25,000 for legal representation in the cable communications franchise renewal process and to handle other cable communications issues. CITY MANAGER REPORT MARCH 22, 2016 City Manager Pederson thanked everyone who engaged in the City Hall project public forum. The next step in the process will be a presentation next month by Ratio Architects to the Commission of the two schematic designs. City Engineer Rick Murphy gave an update on the pavilion project. It is expected to be completed on schedule. MAYOR & COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. Upon motion the meeting adjourned. ADOPTED: April 5, 2016 City Clerk Mayor APRIL 5, 2016 I more that the following documents be received and filed: DOCUMENTS Quitclaim Deed with Michael Warren Hatton and Tonie %l. Hatton for 1611 Madison Street (N,10 9 1887) 2. Contracts/Agreements: a. Change Order 9 2 with Environmental Abatement, Inc. for demolition of 432 Broadway (ORD # 2016-03-8351) b. Agreement with Southeastern Equipment Company Por purchase of One (1) Wheeled Excavator for the Engineering- Pub) ic'A'erks Department (ORD 4 2016- 3-8354) c. Agreement with Linwood Motors to purchase One (I) Full Size 4 Door Sedan for the Engineering -Public Works Fleet Division (ORD 2016-3-8355) d. Contract for Services with Brooks Stadium Commission (Executed by CM) 2016 City of Paducah Section 8 Housing Administrative Plein (MO 4 1893) 4. City of Paducah Section 8 Housing Utility Allowances (M,34 1894) 5. City of Paducah Section 8 Housing Streamlined Annual PHA Plan (MO 4 1892) 6. Lower Town Arts & Music Festival Income and Expenses Summary 2015 Agenda Action Form Paducah City Commission Meeting Date: 5 April 2016 Short Title: National Endowment for the Arts — Arts Engagement in American Communities Program ❑ Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution 'D' Motion Staff Work By: Steve Ervin, Melinda Winchester, Sheryl Chino Presentation By: Steve Ervin Background Information: Arts Engagement in American Communities (AEAC) supports arts projects in all artistic disciplines, extending the National Endowment for the Arts` reach to communities across the United States. These grants will engage the public in diverse and excellent art in geographic areas underrepresented in our grantmaking portfolio. Grants are available for professional arts programming, including the presentation of artists or artworks, marketing and promotional activities, educational programs, and organizational planning. All AEAC grants are for $10,000, and require a minimum $10,000 match with non-federal support. The Paducah Planning Department proposes to submit an application requesting $10,000 from the AEAC program for the installation of a branded wayfinding system. Installations of signs will be strategically placed at key locations throughout downtown and the Liwer Town Arts District. Additional signage is also needed for strategically directing visitors to key cultural and artistic attractions making the district more walkable. The City will be providing a $10,000 cash match for the project, The grant period is from October 1, 2016 through September 30, 2017. All project activities must be complete within that time period. Goal: ❑ Strong Economy ❑ Quality Services ® Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: Account Number: 040-4411-592.23-07 Finance Project Number: MR0056 Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents; as well as, authorize the Planning Department to submit the application through the Grants.gov web portal. Attachments: None Department Head City Clerk ity Manager MUNICIPAL ORDER NO, A MUNICIPAL ORDER APPROVING AN APPLICATION AND ALL DOCUMENTS NECESSARY FOR AN ARTS ENAGEMENT Il AMERICAN COMMUNITIES PROGRAM MATCHING GRANT THROUGH THE NATIONAL ENDOWMENT FOR THE ARTS FOR FUNDS IN THE AMOUNT OF SI0.000, FOR INSTALLATION OF A BRANDED MAY -FINDING SYSTEM i?'14 DOWNTOWN AND LOWER TOWN PADUCAH BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION L The Mayor is hereby authorized to eyecute a matching grant application, and all documents necessarv. through the National Endowment for the Arts for fields in the amount of $10,000, for installation of branded Nvay-finding signage for Paducah's downto,vn and Lower Town. SECTION 2. A local cash match in the amount of $10,000 Gvill be required from the City. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Brock. Cite Clerk Adopted by the Board of Commissioners, April 5. 2016 Recorded by Lindsay R. Parish, April 5. 2016 mo'grants!Natl Endowment Arts-AEAC 2016 Agenda Action Form Paducah City Commission Meeting Date: April 7j, 2016 Short Title: Community Development Block Grant (CDBG) Approval. 432 Broadway Demolition Project ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin, Sheryl Chino Presentation IBV: Sheryl Chino Background Information: The federal CDBG Small Cities Program, administered by the Kentucky Department for Local Government (DLG), is design to benefit low-income individuals and special populations that includes the elderly, handicapped or disabled. The City submitted an application for CDBG assistance for demolition of the property located at 432 Broadway and awarded a demolition contract in July 21, 2015. The CDBG grant application was approved under municipal order 1839 on May 19, 2015. In November 2015, the city received the preliminary approval letter from DLG that the project was awarded $500,000 in CDBG funds. There is a minimum match of $125,000. The grant agreement was received on March 30, 2016. On March 30, 2016, DLG staff conducted an audit review of the project, and no findings were issued. Goal: ® Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Title: 432 Broadway Demolition X"A Project#: DT-00343�3�11 Budget: $500,000 Finance Local Match: $125,000 CFDA Number: 14.228 Staff Recommendation: Authorize the Mayor to execute the CDBG grant agreement and related documents. Attachments: None Department Director City Clerk City Manager ORDINANCE NO. AN ORDINANCE OF THE CITY OF PADUCAH APPROVING AN AGREEMENT WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD FOR DEMOLITION OF 432 BROADWAY, AND AUTHORIZING THE MAYOR TO EXECUTE XLL DOCUMENTS RELATING TO SAME WHEREAS; the City of Paducah adopted Municipal Order No. 1839 on May 19,2015. authorizing the application for a Community Development Block Grant from the Kentucky Department for Local Government for the demolition of the property located at 432 Broadway; and WHEREAS, the Kentucky Department for Local Government has offered a grant award in the amount of $500,000; and WHEREAS. the Cit}- is required to provide a local match of 5125,000 for a total project budget of $625,000; and W-HEREAS, it is no« necessary to proceed for apprw al by the Board of Commissioners for the City to accept the grant a.Nard and to execute the legally bindingagreement with the Department for Local Government. BE IT ORDERED BY THE CITY OF PADUCAH, KI. NTUCKY: SECTION I. That the City of Paducah approves an Apreeivent with the Kentucky Department for Local Government to obtain a Community Development Block Grant Award for the demolition of 432 Broadway in the amount of $500.000. Local matching fiends of $125,000.00 will be provided by the Cit}- from Project 9 DT -0034. SECTION 2. That the Mayor is hereby authorized to execute all documents necessary to accept the grant award vv'ith the Kentucky Department for Local Goverrtrr.ent as approN ed in Section 1 above. SECTION 3. If any section, paragraph or provision of ibis Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceabilit) of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. nfayor ATTEST: Tarnmara S. Sanderson, City Clerk Introduced by the Board of Commissioners, April 5, 2016 Adopted by the Board of Commissioners, April 12, 2016 Recorded by Tammara S. Sanderson, City Clerk, April 12, 2016 Published by The Paducah Sun, \ord\plan\grant\CDBG —d42 Broadway Demolition Agenda Action Form Paducah City Commission Meeting Date: 22 March 2016 Short Title: 2015 Recreation Trails Program (RTP) Grant Award ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motic-i Staff Work By: Mark Thompson, Steve Ervin, Sheryl Chino Presentation BY: Steve Ervin Background Information: The Recreational Trails Program (RTP) is a federal -aid assistance program to help communities develop and maintain trails for both motorized and non -motorized recreation trail use. The program provides for all kinds of recreational trail uses such as walking, jogging, hiking, bicycling, and/or mountain biking, in- line skating, equestrian uses, off-road motorcycling, all -terrain vehicle (ATV), four-wheel driving, or using other off- road motorized vehicles. Funding is provided through the MAP -21 (Moving Ahead for Progress in the 21st Century) Act. The Parks Services Department has been awarded $68,095 in RTP funds to construct a 113 mile walking trail in the Fountain Avenue Park, also known as the 1411 Street Park. The RTP program requires a 50 percent match. The total estimated cost for the walking trail is $239,500. Matching funds in the amount of $171,405 will be provided by the Foundation for a Healthy Kentucky investing in Kentucky's Future Grant. The grant application was approved through municipal order 1828 on March 24, 2015. Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: y,_�k �tSllt� Account Number: CD -0083 Project Number: Finance Staff Recommendation: Authorize the Mayor to sign all required grant related documents. Attachments: None Planning Dept. Head City Clerk Cit Mana er Agenda Action Form Paducah City Commission Meeting Date: March 22, 2016 Title: Engagement Agreement with Moss & Barnett for Cable Franchise Renewal ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jeff Pederson and Pam Spencer Presentation By: Jeff Pederson Background: The cable franchise agreement currently in place with Comcast expires November 1, 2016. The current agreement was signed in 2006. Moss & Barnett, a full-service IwA, firm headquartered in Minneapolis, Minnesota, assisted the City of Paducah in updating the ordinance, drafting the current franchise agreement, and negotiating with Comcast. Brian Grogan, with Moss & Barnett, negotiated our current franchise agreement and will again be the City's primary attorney regarding telecommunications law and franchise negotiations. In the Engagement Agreement, Moss & Barnett will provide legal representation to renewthe cable television franchise and handle other cable communications issues. A not -to -exceed amount of $25;000 is outlined in the contract with the City receiving monthly itemized statements � hich summarize the services rendered. If the negotiation process witli Comcast is smooth kith very few issues. the Moss & Barnett expects the total cost to be less than $25,000. Goal: ❑Stron, Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowvns Funds Available: Account Name: Legal Services -Cable AuthorityI Account Number: 00 1 -281 1-535-2305 W-innee Staff Recommendation: Attachments: Department (lead City Clerk G City Manager