HomeMy WebLinkAboutCCMPacket2016-03-22CITY COMMISSION MEETING
AGENDA FOR 11IARCH 22, 241.6
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
ROLL CALL
INVOCATION -
PLEDGE OF ALLEGIANCE - Kathryn Winfield, PTHS Senior
ADDITIONSIDELETIONS
PRESENTATION: Lower Town Arts & Music Festival Update - M. TERRA
I
MINUTES -
II
MOTION
A. R & F Documents
III
NIUNICEPAL ORDERS
A. Personnel Actions
B. Amend Position & Pay Schedule -S... IDOOLITTLE
C. Amend Pay Grade Schedule - S. DOOLITTLE
D. Adopt Annual Plan for Section 8 Housing - D. FUGATE
E. Adopt P14A Administrative Plan for Section 8 Housing - D. FUGATE
F. Adopt Revised Section 8 Housing Util ity Allowances - D. FUGATE
G. Approve Application for the 2016.2017 Kentucky Household
Hazardous Waste Grant --- S. ERVIN
H. Approve Application for Lav Enforcement Service Fee Grant
POLICE CHIEF BARiYHILL
I. Authorize Utility Easement for Pail iicah Nater at 1=100 Broadway - R.
MURPHY
J. Authorize Utility Easement for Paducah Nater at 421 North 17Street
(Health Park) - R. MURPHY
IV
ORDINANCE - INTRODUCTION
A. Accept Recreational Trails Grant :10vard for the Health Park - S.
ERVIN
B. Authorize Engagement Agreement far Legal Representation in Cable
Comm tin ications Franchise Renetival Process - P. SPENCER
V
CITY MANAGER REPORT
VI
MAYOR & COMMISSIONER COMMENTS
VII
PUBLIC COMMENTS
VIII
EXECUTIVE SESSION
MARCH 15, 2016
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 15, 2016, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
MINUTES
Commissioner Abraham offered motion, seconded by Commission-er Gault, that the reading of
the Minutes for the March 8, 2016, City Commission meeting be waived and that the Minutes of
said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ORDINANCES -- ADOPTION
ACCEPTANCE OF GRANT FOR THE NOBLE PARK TENNIS
SHELTER/RESTROOM PROJECT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT
AWARD FROM THE UNITED STATES TENNIS ASSOCIATION PARTNERING WITH
THE PADUCAH TENNIS ASSOCIATION FOR THE NOBLE PARK TENNIS
SHELTER/RESTR00\4 PROJECT." This ordinance is summarized as follows: That the City
of Paducah hereby accepts a grant award in the amount of $20,000 from the United States Teiuus
Association in partnership with the Paducah Tennis Association. These funds will be used for
the Noble Park Tennis Shelter/Restroom Project. The award does not require any local matching
funds.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.92016-3-8352; BK 34
ACCEPT BID FOR RENOVATIONS TO POLICE DEPT ANNEX BUILDING
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE.ACCEPTING THE BID OF
MIDSTATES CONSTRUCTION CO., INC., FOR RENOVATION OF THE PADUCAH
POLICE DEPARTMENT ANNEX BUILDING LOCATED AT 1410 BROADWAY, AND
AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." 1 -his ordinance is
summarized as follows: That the City of Paducah accepts the bid of .Midstates Construction Co.,
Inc., in the amount of $198,399.00, for renovation of the Police Department Annex building
located at 1410 Broadway, and authorizes the Mayor to execute a contract for same.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2016-3-8353; BK 34
PURCHASE TELESCOPING EXCAVATOR GRADALL
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF A GRADALL MULTI-PURPOSE TELESCOPI IG EXCAVATOR FOR USE
IN THE ENGINFEERING-PUBLIC WORKS DEPARTMENT STREET DIVISION. AND
MARCH 15, 2016
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is surmnarized as follows: That the Finance Director is authorized to pay the total sum of
$299,650.00 to Southeastern Equipment Company, Inc., for the purchase of one gradall mutli-
purpose telescoping excavator for use in the Engineering-Public'Norks Department/Street
Division, in compliance with Kentucky State Purchasing Contract, and that the Mayor is hereby
authorized to execute a contract for same.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gauil, Wilson and Mayor Kaler
(4). Nays, Commissioner Rhodes (1). ORD.92016-3-8354; BK 34
PURCHASE CITY TRAVEL CAR
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
LINWOOD MOTORS FOR SALE TO THE CITY OF ONE (1) DODGE CHARGER FOR USE
BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT FLEET DIVISION, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance
is summarized as follows: The City of Paducah accepts the bid of Linwood Motors in the total
amount of $25,650.00, for the purchase of one (1) Dodge Charger for use by the Engineering -
Public Works Department, and hereby authorizes the Mayor to e�eeute a contract for same.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.42016-3-8355; BK 34
WORKSHOP
RECONSTRUCTION OF FLOODWALL AND PUNIP STATION RENOVATIONS
City Engineer Rick Murphy and Deputy District Engineer Linda Murphy with the Louisville
Corps of Engineer's office gave an in-depth presentation about the history of the floodwall, the
reconstruction efforts to date, the current project status and gave recommendations as to how the
City will need to move forward to continue the operation and maintenance of the floodwall. (For
more details about the presentation you can read the excerpt, from the City Commission
Highlights prepared by Public Information Officer Parr► Spencer, at the end of the minutes.)
CITY MANAGER REPORT
• Request for executive session
MAYOR & COMMISSIONE_R COMMENTS
None were given.
PUBLIC_ COMMENTS
None were given.
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go
into closed session for discussion of matters pertaining to the following topic(s):
Proposed or pending litigation, as permitted by KRS 61,8I9(i)(x)
MARCH 15, 2016
Adopted on call of the roll, yeas. Commissioners Abraham, Gault. Rhodes, Wilson and Mayor
Kaler (5).
Upon motion the meeting adjourned.
ADOPTED: March 22. 2016
City Clerk Mayor
(Excer2t from the City Qommission Highlights ared by Public Information Officer Pam
S mc—er.
Reconstruction of Floodwall and Pump Station Renovations Presentation
City Engineer & Public Works Director Rick Murphy and Deputy District Engineer Linda Murphy with the
Louisville District of the U.S. Army Corps of Engineers (USACE) presented to the Paducah Board of
Commissioners a history of the floodwall in Paducah, the work that has been done to rehabilitate it, and
the projects that need to be completed to extend the life of the vital structure. Linda Murphy
complimented the City of Paducah on its care of the floodwall saying, "To us, you are one of the best
sponsors in the Louisville District for operation and maintaining your flood control structures,"
The City of Paducah operates and maintains the concrete and earthen levee system that extends 12.25
miles (9.25 miles of earthen levee and 3.0 miles of concrete). The system includes 12 pump stations
and several gates, pipes, and 47 vehicular openings. Construction of the floodwall occurred between
August 1939 and July 1949. The City took over operation and maintenance of the fioodwall from the
USACE following construction. The City sets aside an annual budget of approximately $600,000 for the
floodwall maintenance and operations. According to the USACE, an estimated $1.2 billion of City and
County assets are protected by Paducah's floodwall protection system.
Several years ago the USACE completed a feasibility report to determine the floodwall components that
need to be rehabilitated, reconstructed, or replaced. The study which was completed in 2011 outlined
approximately $20 million in projects. Upon federal authorization and appropriation, the projects in the
report would be cost -shared with the government. In other words, the federal government would pay
65% with the City paying 35% of the project costs. However, due to extreme corrosion found on some
of the corrugated metal pipes, the City in 2010 completed a project to slipline several of the pipes. The
City was able to receive a $2.1 million credit for that work. In additio-z t^ the sliplining project, the City
has completed since 1994 approximately $900,000 in rehabilitation work on several of the floodwall
components.
Regarding the projects outlined in the 2011 feasibility report, the USACE has been completing the
preconstruction engineering and design (PED). The design is nearly complete, and the hope was for
construction on the first phase of projects to begin this summer, ftvever, at this time the City has not
received authorization and appropriations for those projects due to a cost estimation error. In
reviewing the project plans last year, it was determined that the USACE failed to include in the feasibility
MARCH 15, 2016
report an estimated rehabilitation cost for several of the pipes. USACE Deputy District Engineer Linda
Murphy says, "It was a substantial error that had to do with discharge Dipes." That omission increases
the project cost more than $5 million bring the total project cost closer to $25.5 million (with a project
limit of $32.55 million), This change in total project cost has led to the need for the USACE to submit a
Post Authorization Change Request (PACR). Linda Murphy says the report has been expedited with the
hope that authorization for the projects will occur this summer. Nevertheless, the federal appropriation
of funding could be at least two to three years in the future.
However, several of the floodwall components are in need of attention as soon as possible especially the
rehabilitation of pump stations 42 and #9. Mayor Gayle Kaler says, "We have to take care of it [the
floodwall] to protect our citizens." Rick Murphy showed images of scaffolding being used to hold
deteriorated pump station pipes in place. Murphy says, "Our pump stations are our number one
concern."
Currently, the City of Paducah is working with the USACE on a memorandum of understanding that
would authorize the City to use the USACE designs and move forward pn the most critical projects. The
USACE also is working to get an agreement so that the City would receive cost-sharing credit for work
completed prior to federal authorization and appropriation. The City anticipates working on the pump
station projects in the next fiscal year, and staff will be preparing a budget proposal for the Paducah
Board of Commissioners to review during the upcoming Fiscal Year 2017 budget process.
March 22, 2016
I move that the following documents be received and filed:
DOCUMENTS
Certificates of Liability Insurance:
a. Wilkins Construction Company, Inc.
b. NIP Lawson Construction, LLC
c. A&K Construction, Inc.
d. G & C Multi Services, LLC
2. Deed with Thomas and Madonna Humphrey for 1020 Lir-..oln Avenue (MO 4 1885)
3. Quitclaim Deed with Aaron Prather for 1116 Oscar Cross A-,,enue (MO 4 1886)
4. Quitclaim Deed with Brad Arterburn for 228 South 17`x' Street (1v10 4 1875)
5. Release of Mortgage:
a. Earlie Waxton for 945 Martin Luther King Drive
b. Rocia Keeping for 947 Martin Luther King Drive
6. Contracts/Agreements:
a. Lease with Paducah Chief's Basebal.] Club, LLC for 2400 Brooks Stadium Drive
(MO 4 1889)
b. Change Order 4 1 with Environmental Abatement, Inc. for 432 Broadway
Demolition (ORD 4 2015-12-8330)
7. Luther F. Carson Four Rivers Center 2014-2015 Annual Report
8. Edwin J. Paxton Park Financial Statements for Calendar Year 2015
9. City of Paducah Financial Report for Period Ending December 31, 2015
*Denotes Recommended Bid
CITY OF PADUCAH
March 22, 2016
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
City Manager's Signature
CITY OF PADUCAH
PERSONNEL ACTIONS
March 22, 2016
NEW HIRES - PART-TIME PITIITEMPORARYISEASONA.L
NEW HIRE - FULL-TIME (FIT
POSITION
RATE
NCSICS
FLSA
EFFECTIVE DATE
PARKS SERVICES
Mages, Tara R
Evidence Tech I
Adam, Richard C
Parks Maintenance - Laborer
59.00/Hr
NCS
Non -Ex
March 24, 2016
Bell, David L
Parks Maintenance - Laborer
$9.00/Hr
NCS
Non -Ex
March 24, 2016
Edmonds, Brodrick K
Parks Maintenance - Laborer
$9.00/Hr
NCS
Non -Ex
March 24, 2016
Hinton, Joshua L
Sports Official
$20.00/Game
NCS
Non -Ex
March 24, 2016
Wooley, Rebekah A
Park Ranger
$8.54/Hr
NCS
Non -Ex
March 24. 2016
NEW HIRE - FULL-TIME (FIT
PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARY ASSIGNM ENTS
PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE
AND BASE RATE OF PAY AND BASE RATE OF PAY
POLICE - SUPPORT SRVC
Kinser, Amanda J Evidence Tech I Evidence Tech II NCS Non -Ex March 3. 2016
$13.68/Hr $15.15/Hr
POSITION
RATE NCSICS
FLSA
EFFECTIVE DATE
POLICE - SUPPORT SRVC
Mages, Tara R
Evidence Tech I
$14.00/Hr NCS
Non -Ex
March 17, 2016
POLICE - OPERATIONS
While, Zane T
Police Officer Recruit
$23.29/Hr' NCS
Non -Ex
March 31, 2016
-Hiring Q five year rate - previous sworn service
Abbott, Eric T
Police Officer Recruit
522.51/Hr" NCS
Non -Ex
March 31, 2016
--Hiring Q three year rate - previous sworn service
PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARY ASSIGNM ENTS
PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE
AND BASE RATE OF PAY AND BASE RATE OF PAY
POLICE - SUPPORT SRVC
Kinser, Amanda J Evidence Tech I Evidence Tech II NCS Non -Ex March 3. 2016
$13.68/Hr $15.15/Hr
Agenda Action Form
Paducah City Commission
Meeting Date: March 22, 2016
Short Title: Amend Position & Pay Schedule
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jeff Pederson, Rick Murphy, Stege Doolittle
Presentation By: Steve Doolittle
Background information; The commission adopted the previous Position and Pay schedule
on June 23. 2015. This action will amend the current Position & Pay Schedule to:
• Eliminates the position of Superintendent of the Solid Measle Division of ETT,
• Create the new position of Assistant Public Works Director in'EIPW.
• Add all additional Supervisor in the Solid Waste Division in E/PSV.
• Re -name one vacant, authorized and budgeted position of Traffic Technician to
,Maintenance Technician in the Maintenance Division ofUMAI.
• Reclassify the vacant, authorized and budgeted position of Engineering Assistant I in the
EiPNNI Department to Engineering Technician.
These actions will take the total authorized departmental strength from 77 to 78 positions. After
reorganization occurs. We Nvill eliminate a management position to take it back to 77 authorized
positions.
The current table has the authorized positions of Assistant to the Cit}. Manager in General
Government, and Planner II in the Planning Department. This acbn will create budgeted and
vacant positions for those two slots.
Goal: []Strong Economy ® Quality Services❑ Vital Neighhorhoods❑ Restored Dowmo\Nns
E ance
Funds Available: Account Name: Various
Account Number: Various
Staff Recommendation: Adopt the amended Position & Pa} Schedule.
Attachments: Position & Pay Schedule
s Vii, y� l
wiar,
`
'DepartmentlHead
City Clerk
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AMENDTI\TG SECTIONS (A), (E) AND (H), OF THE
FY2015-20 t 6 POSITION AND PAY SCHEDULE FOR CERTAIN FULL-TfMF-
EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY
WHEREAS, the City of Paducah desires to reorganize its current workforce to
respond to current challenges and opportunities; and
WHEREAS. the needed changes to effectuate the aforementioned changes are
included in the amended Position and Pay Schedule.
BE 1T ORDERED BY THE CITY OF PADUCAH, KENTUCKY
SECTION 1: That the City of Paducah hereby orders the creation of a new
position named Assistant Public Works Director. Generally, the Assistant Public Works Director
works under the administrative direction of the City Engineer/Public Works Director to interact
with the City's Public Works management team to improve programs beneficial to the city. The
position is responsible for front line management of the Solid Waste Division as well as general
management and administrative support of the Street, Fleet/Maintenance and Solid Waste
Divisions of the Engineering/Public Works Department.
SECTION 2: That the City of Paducah hereby orders the elimination of the
Superintendent position and creates the position of Supervisor both in the Solid Waste Division
of Engineering/Public Works Department.
SECTION 3:. The City of Paducah hereby orders that the vacant position of
Traffic Technician be reclassified as Maintenance Technician in 11io Maintenance Division of the
Engineering/Public Works Department.
SECTION 4: The City of Paducah hereby orders tiiai the vacant but authorized
position of Engineering Assistant I be re -named as Engineering Technician in the Engineering
Division of the Engineering/Public Works Department.
SECTION 5: The City of Paducah hereby orders and authorizes that the vacant
positions of Assistant to the City Manager in General Government Department, and the Planner
II position in the Plarining Department both be budgeted and available to be filled.
SECTION 6: The City of Paducah hereby adopts and approves the amendment to
the FY2015-2016 Position and Pay Schedule as attached hereto.
SECTION 5: This Order will be in full force and effect from and after the date of
adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners March 22, 2016
Recorded by Tammara S. Sanderson, City Clerk, March 22. 2016
\moAposition & pay schedule -Sect A E H 3-22-16
CITY OF PADUCAH FY 2015-2016 March 22, 2016
POSITION AND PAY SCHEDULE
AUTHORIZED POSITIONS FY 14,115 FY 15116
HIOURLY HOURLY
WAGE WAGE
BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY
POSITIONS
TOTAL NON -CS RCSS/CS RATE
RATE
WORK
NON•EXEMPTGRADE
City Manager
1 4 13.37
74.47
40
E AA
Assistant City Manager
FILLED VACANT ADJ.
HOURLY
Z
- ASST -. _-
s�ant to the City Manager
�.v.-..,, -
_....
-
RATE
40 :.....
E P
City Clerk
1 1 31.89
32.37
40
E P
Asst. City Clerk
ADJ.
HOURS
40
NE F
Executive Assistant II
1 1 20.26
20.56
40
NE I
Administrative Assistant III
1 1 14.60
14.82
40
NE D
Public Information Officer
1 1 28.26
28.68
40
E P
Total Budgeted/Filled for Department
5 1 1
F
Admin Asst i1
1 1 17.73
Section E.
HOURLY
HOURLY
PLANNING DEPARTMENT
AUTHORIZED POSITIONS FY 14.1;,
FY 15116
WAGE
FILLED VACANT ADJ.
HOURLY
HOURLY
EXEMPT PAY
TOTAL NON -CS RCSSICS RATE
RATE
WORK
WAGE
WAGE
56.60
40
E Z
1 .. .. 1
BUDGET FILLED VACANT ADJ.
ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS RATE
RATE
WORK
NONEXEMPT
GRADE
Director of Planning
1 1 412.82
43.47
40
E
V
Executive Assistant 1
1 1 21.19
21.51
40
NE
F
Admin Asst i1
1 1 17.73
18.00
40
NE
C
Planner
1 1 23.58
23.93
40
E
L
Planner If
1 1
M
Downtown Development Specialist
1 1 25.19
25.57
40
-E
_ M
Grants Administrator
1 1 25.19
25.57
40
E
L
Community Development Planner
1 1 25.62
26.01
40
E
M
Section 8 Program Administrator
1 1 34.37
34.89
40
E
P
Housing Specialist
2 1 2163
21.95
40
NE
H
1 1947
19.76
40
NE
H
Total BudgetedlFilled for Department
11 10 0 1
Section H.
ENGINEERINGIPUBLIC WORKS DEPT,
POSITIONS
City Engineer & Public Works Director
Assistant Public Works Director
Storm Water & Drainage Engineer
Engineering Project Manager
EPW Operations Manager
Engineering Assistant III
Engineering Assistant II
EAginoori99 4, k l'0�6t r Engirieerinq Technician
AUTHORIZED POSITIONS
HOURLY
HOURLY
BUDGET WAGE
WAGE
FILLED VACANT ADJ.
ADJ.
HOURS
EXEMPT PAY
TOTAL NON -CS RCSSICS RATE
RATE
WORK
NONEXEMPT GRADE
11 55.77
56.60
40
E Z
1 .. .. 1
40
E T
1 1 35.0;)
35,53
40
E R
1 1 28,85
29.28
37.5
NE N
1 1 27.04
27.44
40
E 0
40
E M
L
1 1
40
£ J
Page 1 of 4
CITY OF PADUCAH
FY 2015-2016
March 22, 2016
POSITION AND PAY SCHEDULE
Executive Assistant I
1
1
16.74
16.99
40
NE
F
Adrninistrative Assistant III
1
1
1449
14.70
40
NE
D
Floodwall Division
EPW Floodwall Superintendent
1
1
30.33
30.78
40
E
N
Floodwall Operator
4
1
40
NE
F
80%
14.90
15.13
85%
15.84
16.07
90%
16.77
17.02
95%
17.70
17.96
100%
3
18.64
18.92
Street Division
EPW Street Superintendent
1
1
31.80
32.28
40
E
N
EPW Street Supervisor
2
4
1
22.89
E
L
1
21.90
22.23
E
L
Equipment Operator
4
NE
E
80%
14.78
15.00
85%
15.70
15.94
90%
16.63
16.88
95%
1-x.55
17.82
100%
4
18.48
18.76
Concrete Finisher
3
1
NE
E
80%
14.78
15.00
85%
15.70
15.93
90%o
16.63
16.88
95%
1
17.55
17.81
100%
1
18.48
18.76
Right -Of -Way Maintenance Person
11
3
NE
C
80%
13.98
14.19
85%
3 1
1.4.85
15.07
90%
15.72
15.96
95%9
3
1 c.60
16.85
100%
3 2
2
1 r.47
17.73
Maintenance Division
EPW Fleet ! Maintenance Superintende
1
1
34.15
34.66
40
E
0
EPW Maintenance Supervisor
1
1
22.28
22.62
E
L
Laborer
6 5
NE
C
80%
13.01
13.21
85%
13.82
14.03
90%
14.64
14.86
95%
15.45
15.68
100%
3
3 2
16.26
16.51
Traffic Technician
21
NE
E
80%
14.90
15.13
$5%
15.84
16.07
Page 2 of 4
CITY OF PADUCAH
90%
95%
100%
Journeyman Electrician
Maintenance Technician
80%
85%
90%
95%
100%
Fleet Maintenance Division
EPW Fleet Supervisor
Administrative Assistant II1
Fleet Mechanic I
Fleet Mechanic II
Solid Waste Division
FY 2015-2016
14
4 -
March 22, 2016
POSITION AND PAY SCHEDULE
EPW_Solid Waste_ Supervisor_
2
16.77
17.02
22.23
E
17.70
17.96
1
2
18.63
18.91
E
1 1
Administrative Assistant III
1
NE I
3 4 1
17.18 40
NE
NE E
Laborer
14.90
15.43
15.84
16.07
80%
16.77
17.02
13.21
17.70
17.96
2
18.63
18.91
1 1
23.30
23.65
E L
1 1
18.71
18.99 40
NE D
95%
4
NE G
4
NE I
A. Cinnr.n}oo . I
14
4 -
4,45
4G
EPW_Solid Waste_ Supervisor_
2
1 1
21.90
22.23
E
L
EPW Compost Qperations Supervisor
1
1
21.90
22.23
E
L
Administrative Assistant III
1
1
16.93
17.18 40
NE
D
Laborer
7
1
NE
C
80%
13.01
13.21
85%
13.82
14.03
9D%
14.64
14.86
95%
4
15.45
15.68
100%
5 1
1626
16.51
Truck Driver
10
1
NE
C
80%
13,87
14.08
85%
14.74
14.96
90%
15,51
15.84
95%
2
11648
16.72
100%
5 4 5 3
17.34
17.60
Right -Of -Way Maintenance Person
3
NE
C
80%
13.98
14.19
85%
14.85
15.07
90%
15.72
15.96
95%
16.60
16.85
100%
2 3 4
17.47
17.73
Compost Equipment Operator
1
NE
F
Page 3 of 4
CITY OF PADUCAH FY 2015-2016 March 22, 2016
POSITION AND PAY SCHEDULE
80%
15.12
15,35
85%
16.07
16,31
90%
17.01
1727
95%
17.96
18.23
100%
1 18.90
19.19
Note: positions are eliminated through attrition they will be filled as a Non -Civil Service positions,
Note: RCSS - Individuals Retain Civil Service Status
Note, As the Flocdwall Operators' CS positions are eliminated through attrition they will be filled as Non -Civil Service positions.
Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential' of $0.351Hr.
Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader",
Page 4 of 4
Agenda Action Form
Paducah City Commission
Meeting Date: March 22, 2016
Short Title: Amend Pay Grade Schedule
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Fork By Steve Doolittle
Presentation By: Steve Doolittle
Background Information: On June 23, 2015 the Commission adopted an amended Pay
Grade Schedule. This action amends the attached table to:
• Create the new position of Assistant Public Works Director as a grade level "T
• Eliminate the position of Solid Waste Superintendent;
• Re -grade the Assistant to the City Manager vacant position from an "O" to a "P".
• Chances the title of Engineering Assistant I to Engineering Technician. Grade "J"
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Fin nce
Funds Available:
Account Name: Various
Account Number: Various
Staff Recommendation: Adopt the amended Pay Grade Schedule
Attachments: Amended Pay Grade Schedule
i n n7
anager
O-Dep�rnnent
Head City Clerk
MUNICIPAL ORDER NO.
A MUNCIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2015-
2016 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY
WHEREAS, the City of Paducah desires to create the position of Assistant Public Works
Director in the Engineering/Public Works Department; and
WHEREAS, the City of Paducah desires to eliminate the position of Superintendent of
Solid Waste Division in the Engineering/Public Works Department; and
WHEREAS, the City of Paducah desires to re -grade the position of Assistant to the City
Manager; and
WHEREAS, the City of Paducah desires to re -name the position of Engineering Assistant
I to Engineering Technician; and
WHEREAS, the needed changes to effectuate the aforementioned changes are included in
the amended Position and Pay Schedule,
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY
SECTION 1: The City of Paducah hereby adopts and approves the amendment to the
FY2015-2016 Pay Grade Schedule as attached hereto.
SECTION 2: This Order will be in full force and effect from and after the date of
adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, March 22, 2016
Recorded by Tam-mara S. Sanderson, City Clerk,
lmolpay grade schedule — 3-22-16
Firefighter (Appointee)
FY 2015-2016
Pay Grade Schedule
New Hire Range
Pay
Grade Beginning -1st 2nd Qtr
Market Ran
Mid -Point
A 1 $23,768 1 $26,421 1 $29,073
March 22, 2016
Premium Ran
3rd Qrt I 4th Premium
$31,777 1 $34,479
Account Clerk
B
$24,890
$27,709
$30,526
$33,320
$36,112
Admin Asst I
B
$24,890
$27,709
$30,526
$33,320
$36,112
Accounts Payable Clerk
C
$26,217
$29,135
$32,052
$35,052
$38,050
Admin Asst II
C
$26,217
$29,135
$32,052
$35,052
$38,050
Code Enforcement Assistant
C
$26,217
$29,135
$32,052
$35,052
$38,050
Evidence Technician I
C
$26,217
$29,135
$32,052
$35,052
$38,050
Laborer
C
$26,217
$29,135
$32,052
$35,052
$38,050
Permit Specialist
C
$26,217
$29,135
$32,052
$35,052
$38,050
Records Clerk I
C
$26,217
$29,135
$32,052
$35,052
$38,050
Revenue Technician
C
$26,217
$29,135
$32,052
$35,052
$38,050
ROW Maintenance Person
C
$26,217
$29,135
$32,052
$35,052
$38,050
Solid Waste Truck Driver
C
$26,217
$29,135
$32,052
$35,052
$38,050
Administrative Asst III
D
$27,441
$30,548
$33,655
$36,720
$39,784
Records Clerk 11
D
$27,441
$30,548
$33,655
$36,720
$39,784
Concrete Finisher
E
$28,869
$32,104
$35,338
$38,581
$41,824
Equipment Operator
E
$28,869
$32,104
$35,338
$38,581
$41,824
Firefighter
Maintenance Technician
E
E
$28,869
$28,869
$32,104
$32,104
$35,338
$35,338
$38,581
$38,581
$41,824
$41,824
Permit Technician
E
$28,869
$32,104
$35,338
$38,581
$41,824
Recreation Specialist
E
$28,869
$32,104
$35,338
$38,581
$41,824
Records Clerk III
E
$28,869
$32,104
$35,338
$38,581
$41,824
Traffic Tech
E
$28,869
$32,104
$35,338
$38,581
$41,824
Asst. City Clerk
F
$30,297
$33,701
$37,105
$40,535
$43,966
Cemetary Sexton
F
$30,297
$33,701
$37,105
$40,535
$43,966
Compost Equipment Operator
F
$301297
$33,701
$37,105
$40,535
$43,966
Evidence Tech II
Executive Asst I
F
F
$30,297
$30,297
$33,701
$33,701
$37,105
$37,145
$40,535
$40,535
543,966
$43,966
Firefighter Relief Driver
F
$30,297
$33,701
$37,105
$40,535
$43,966
Floodwall Operator
F
$30,297
$33,701
$37,105
$40,535
543,966
Code Enforcement Officer I
G
$31,827
$35,393
$38,961
$42,534
$46,109
Fleet Mechanic I
G
$31,827
$35,393
$38,961
$42,534
$46,109
HR Generalist
G
$31,827
$35,393
$38,961
$42,534
$46,109
Fire Lieutenants
H
$33,357
$37,133
540,908
$44,631
$48,353
Help Desk Technician
H
$33,357
$37,133
$40,908
$44,631
$48,353
Housing Specialist
H
$33,357
$37,133
$40,908
$44,631
$48,353
Events & Promotions Specialist
H
$33,357
$37,133
$40,908
$44,631
$48,353
Marketing Specialist
H
$33,357
$37,133
$40,908
$44,631
$48,353
Fire Captains
1
$35,091
$39,023
$42,953
$46,929
$50,903
FY 2015-2016
Pay Grade Schedule
March 22, 2016
-7-New
Hire Range
Market Range
Premium Range
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
3rd Qrt
4th Premium
Fleet Mechanic II
1
$35,091
$39,023
$42,953
$46,929
$50,903
Executive Asst II
1
$35,091
$39,023
$42,953
$46,929
$50,903
Journeyman Electrician
1
$35,091
$39,023
$42,953
$46,929
$50,903
Office Manager
1
$35,091
$39,023
$42,9S3
$46,929
$50,903
Accountant
J
$36,826
$40,964
$45,102
$49,226
$53,351
Deputy Building Inspector I
J
$36,826
$40,964
$45,102
$49,226
$53,351
Deputy Electrical Inspector I
J
$36,826
$40,964
$45,1.02
$49,226
$53,351
Code Enforcement II
J
$36,826
$40,964
$45,102
$49,226
$53,351
Deputy Fire Marshal I
J
$36,826
$40,964
$45,102
$49,226
$53,351
Engineering Asst -I Technician
J
$36,826
$40,964
$45,102
$49,226
$53,351
Network `technician
J
$36,826
$40,964
$45,102
$49,226
$53,351
Police Officer
J
$36,826
$40,964
$45,102
$49,226
$53,351
Revenue Auditor
J
$36,826
$40,964
$45,102
$49,226
$53,351
Records Division Manager
K
$38,662
$43,010
$47,356
$51,731
$56,106
Crime Analyst
K
$38,662
$43,010
$47,356
$51,731
$56,106
Code Enforcement Supervisor
L
$39,478
$44,601
$49,724
$54,853
$59,982
Deputy Building Inspector II
L
$39,478
$44,601
$49,724
$54,853
$59,982
Deputy Electrical Inspector II + Plan
L
$39,478
$44,601
$49,724
$54,853
$59,982
Engineer Asst II
L
$39,478
$44,601
$49,724
$54,853
$59,982
Fire Marshall II
L
$39,478
$44,601
$49,724
$54,853
$59,982
Grants Administrator
L
$39,478
$44,601
$49,724
$54,853
$59,982
Parks Maintenance Supervisor
L
$39,478
$44,601
$49,724
$54,853
$59,982
Planner I
L
$39,478
$44,601
$49,724
$54,853
$59,982
EPW Supervisor -(Compost
Operations, Fleet, Maintenance,
Street, Solid Waste)
L
$39,478
$44,601
$49,724
$54,853
$59,982
Chief Electrical Inspector
M
$41,416
$46,814
$52,211
$57,575
$62,940
Community Development Planner
M
$41,416
$46,814
$52,211
$57,575
$62,940
Deputy Building Inspector ill/Plan
Review
M
$41,416
$46,814
$52,211
$57,575
$62,940
Downtown Development Specialist
M
$41,416
$46,814
$52,211
$57,575
$62,940
Engineer Asst III
Fire Marshall III
M
M
$41,416
$41,416
$46,814
$46,814
$52,211
$52,211
$57,575
$57,575
$62,940
$62,940
Planner II
M
$41,416
$46,814
$52,211
$57,575
$62,940
Special Events Coordinator
M
$41,416
$46,814
$52,211
$57,575
$62,940
Chief Building Inspector
Battaiion Chief
N
N
$43,558
$43,558
$49,190
$49,190
$54,821
$54,821
$60,513
$60,513
566,204
$66,204
Engineer Project Manager
N
$43,558
$49,190
$54,821
$60,513
$66,204
Fire Marshall
N
$43,558
$49,190
$54,821
$60,513
$66,204
Parks Maintenance Superintendent
N
$43,558
$49,190
$54,821
$60,513
$66,204
Recreation Superintendent
N
$43,558
$49,190
$54,821
$60,513
$66,204
FY 2015-2016
Pay Grade Schedule
March 22, 2016
New Hire Range
Market Range
Premium Range
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
3rd Qrt
4th Premium
EPW Ser''d Waste S aPcri is cTd crr+
44-1-5-58
914W
$54,821
$54,821
C6
$60,513
566,204
$66,204
EPW Street Superintendent
N
$43,558 $49,190
EPW Floodwall Superintendent
N
$43,558
$49,190
$54,821
$60,513
$66,204
s Stant to the City Manag&
9
t4at`r�
'6�
$57,56-2
$69-459
EPW Fleet/Maintenance
Superintendent
0
$45,700
$51,631
$57,562
$63,516
$69,469
GiS Analyst
0
$45,700
$51,631
$57,562
$63,516
$69,469
EPW Operations Manager
0
$45,700
$51,631
$57,562
$63,516
$69,469
Risk Manager
0
$45,700
$51,631
$57,562
$63,516
$69,469
Assistant to the City Manager
P
45 700
51 631
57 562
63 516
69 469
City Clerk
P
$47,945
$54,193
$60,439
$66,638
$72,835
GIS/Planner
P
$47,945
$54,193
$60,439
$66,638
$72,835
Network Administrator
P
$47,945
$54,193
$60,439
$66,638
$72,835
Public Information Officer
P
$47,945
$54,193
$60,439
$66,638
$72,835
Section 8 Housing Admin
P
$47,945
$54,193
$60,439
$66,638
$72,835
Police Sergeant
P
$47,945
$54,193
$50,439
$66,638
$72,835
GIS Specialist
P
$47,945
$54,193
$60,439
$66,638
$72,835
Police Captain
Q
$50,393
$56,928
$63,462
$70,036
$76,610
Fire Assistant Chief
Q
$50,393
$56,928
563,462
$70,036
$76,610
Storm & Drain Engineer
R
$52,841
$59,738
$66,636
$73,458
$80,282
Deputy Fire Chief - Operations
5
$55,493
$62,730
$69,968
$77,164
$84,362
Director of Inspection
S
$55,493
$62,730
$69,968
$77,164
$84,362
Police Assistant Chief
Revenue Manager
S
5
$55,493
$55,493
$62,730
$62,730
$69,968
$59,968
$77,164
$77,164
$84,362
$84,362
Assistant Public Works DirectorT
58 35065
90873
46581
05788
647
Controller
T
$58,350
$65,908
$73,465
$81,057
$88,647
Deputy Fire Chief - Fire Prevention
Exec Dir Paducah Riverfront Dev Aut
T
T
$58,350
$58,350
$65,908
$65,908
$73,465
$73,465
$81,057
$81,057
$88,647
$88,647
Exec Director PRA
T
$58,350
$65,908
$73,465
$81,057
$88,647
Director of IT
U
$61,206
$69,172
$77,139
$88,710
$97,581
Director of Parks
V
$64,266
$72,631
$80,996
$93,145
$102,429
Director of Planning
V
$64,266
$72,631
$90,996
$93,145
$102,429
Human Resource Director
V
$64,266
$72,631
$80,996
$93,145
$102,429
No Position
W
$67,531
$76,288
$85,046
$97,802
$107,583
Fire Chief
X
$70,897
$80,097
$89,297
$102,692
$112,961
FY 2015 - 2016
Pay Grade Schedule
March 22, 2016
New Hire Range
e
Market;3rd
Premium Range
4th Premium
$118,610Assistant
Title
Pay
Grade
Beginning -1st
2nd Qtr
Mid -Point
Qrt
No Position
Y
$74,365
$84,064
$93,762
07,828
City Manager
Director of Finance
Z
Z
$78,140
$78,140
$88,296
$88,296
$98,451
$98,451
13,219
$113,219
$124,541
$124,541
$124,541
City Engineer & Public Works
Director
Z
$78,140
$88,296
$98,451
$98,451
$113,219
Police Chief
Z
$78,140
$88,296
$113,219
$124,541
City manager
AA
1 $105,274
$118,944
$132,613
$152,505
$167,756
❑ PA
Agenda Action Form
Paducah City Commission
;Meeting Date: 03/22/2016
Short Title: Adopt PHA Annual Plan for Section 8 Housing
Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑(•Motion ❑
Staff Work By: Danny W. Fugate
Presentation By: Danny W. Fugate
Background Information: The Section 8 Housing Program is
required by federal regulations to submit an +2nual Plan that
describes the mission and activities of the Ageacy for FY beginning
07/ 2016. Staff has prepared the Plan, provided an opportunity for
public review & comment, and are required to.submit Plan prior to
April 15, 2016,
Goal: Strong Economy® Quality Services[:] Vital Neighborhoods❑ Restored Downtowns❑
Funds Available: Account Name: NIA
Account Number: NIA Finance
Staff Recommendation: Adopt PHA Annual Plan for the City of
Paducah Section 8 Housing Choice Voucher Program
Attachments: PHA Annual Plan 2016
Department Head
City Clerk
Ctty Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY,
PUBLIC HOUSING AGENCY ANNUAL PLAN FOR SECTION 8 HOUSING CHOICE
VOUCHER PROGRAM FOR FISCAL YEAR BEGINNING JULY 2016"
WHEREAS, it is the intent of the City of Paducah to submit an Annual Plan, as
required, to the U.S. Department of Housing & Urban Development to provide decent, safe, and
sanitary rental housing assistance for eligible families and provide opportunities, promote self-
sufficiency and economic independence for Section 8 participants.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the `City of Paducah, Kentucky, Public Housing Agency
Annual Plan for Section 8 Housing Choice Voucher Program for Fiscal Year Beginning 2016" is
hereby adopted in its entirety.
SECTION 2. This Order will be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST
Tammara S. Sanderson, City Clerk
Adopted by the Board of Conunissioners, March 22. 2016
Recorded by Tammara S. Sanderson, City Clerk. March 22, 2016
\mo\sec8-annual plan 2016
Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226
PHA Plan Office of Public and Indian Housing Expires 02/29/2016
(HCV Only PHAS)
Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA prat+cies, rules, and requirements concerning
the PHA's operations, programs, and sen ices, and informs HUD, families served by the PHA, and members of the Nblic of the PHA's mission, goals and
objectives for serving the needs of lots- income, very logy- income; and extremely low- income families
Applicability. Form HUD -50075 -HCV is to be completed annually by HCV -Only PHAS. PHAS that meet the definition of a Standard PHA;
Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not treed to submit this form. Where applicable, separate Annual
PHA Plan forms are available for each of these types of PHAS.
Definitions
(1) High -Performer PHA — A PHA that oxNns or manages more than 550 combined public housing units and [casing choice vouchers. and «as designated as a
high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Mar!aeement Assessment Program (SEMAP)
assessments if administering both programs, or PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated astroubled, that o"ns or manages less than 250 public
housing units and any number of vouchers where the total combined units exceeds 550.
(3) Ffousing Choice Voucher (HCI) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP
assessment, and does not own or manage public housing.
(4) Slandard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers wi ere the total combined units exceeds 550, and
that aas designated as a standard performer in the most recent PHAS and SEMAP assessments.
(5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent.
(6) Qualified PHA - A PHA with 550 or fewer public housing d%Nelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled.
Pate 1 ofa form HID -50075-110 (112014)
PHA Namc. City of Paducah Section 8 Housing Program PHA Code: KY 137
A.I
PHA Plan for Fiscal Year Beginning: (lvl%J 1/YYYY): 0712616
PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, aboi'e)
Number of Housing Choice Vouchers (110"s) 596
PITA Plan Submission Type. ® Annual Submission ❑Revised Annual Submission
Availability of Information. In addition to the items listed in this form, PHAS must have the eletnetMs listed belosc readily available to the public
A PHA must identif the specific location(s) «here the proposed PHA Plan, PHA Plan Elements, amid all inforntation relevant to the public hearing
and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must protide information on hots the public niay
reasonably obtain additional information of the PHA policies contained in the standard Annual Plan; but excluded from their streamlined
submissions. At a minimum, PHAs must post PHA Flans, including updates, at the main office or central office of the PHA, PHAS are strongly
encouraged to post complete PHA Plans on their official website.
❑ PHA Consortia: (Check box if submitting a joint Plan and complete table belovr)
Participating PHAS
PHA Code
Program(s) in the Consortia
Program(s) not ill the
Consortip
No. of Units in Each Program
Lead HA:
Pate 1 ofa form HID -50075-110 (112014)
Page 2 of 4 form 111 D-50075-110' t 1'_i2014)
-.7kp7
B.1
Revision of PHA Plan Elements.
(a) Have the following PHA Plan elements been revised b)the AHA since its last Annual Plan submission?
Y N
❑ ® Housing Needs and Strategy for Addressing Housing Needs,
❑ ® Deconceniration and Other Policies that Go\em EligibilitN. Selection, and Admissions,
❑ ® Financial Resources.
❑ ® Rent Determination.
❑ ® Operation and Management,
❑ ® Informal Review and Hearing Procedures.
❑ ® Homeo`snershipPrograms.
❑ ® Self Sufficiency Programs and Treatment of income Changes Resulting from Welfare Program Requirements
E) ® Substantial Devialion.
❑ ® Significant AmendmenVModification.
(b) If the PHA ansti%ered )'es for an} element, describe the revisions for each clemeni(s):
0.2
Nets Activities
(a) Does the PHA intend to undertake any new activities related to the folloNNing in the PHA's current Fiscal Year?
Y N
❑ ® Project Based Vouchers
(b) If this activity k planned for the current Fiscal Year, describe the actin ities. Provide the projected number of project -based units and general
locations. and describe ho« project -basing would be consistent kith the PHA Pian.
B.3
Most Recent Fiscal Year Audit.
(a) Were there any findings in the most recent FY Audit?
Y N N1A
(b) If } es, please describe:
B.4
Civil Rights Certification
Form HUD -500771 PHA Certifications of Conphaace oth die PHA Pla)�s and Related Regnnlal+onb. mast he submitted b} the PHA as an electronic
attachment to the PHA Plan,
B.5
Certification by State or Local Officials.
Form HUD 50077 -SL Certrfrcanon by Stare or Local Officials ofPH.4 Plans Consnslenac7 i rrh Me Ccnsolydaied Plan; must be submitted b% the
PHA as an electronic attachment to the PHA Plan,
I
6.6
Progress Report.
Provide a description of the PI IA's progress in meeting its Mission and Goals described in its 5 -Year M -IA Plan.
The mission & goals of KY 137, 5 -Year Plan included the following:
1. Promote self-suffnciencs and asset development of families and individuals by increasing thenumber and percentage ofemplo)ed
person in assisted housing
2. Promote hornemA nership opportunities by promoting Homeo�%nership Voucher participation
KY 137 has continued to promote self-sufficiency, asset development and horneownership opportunities during this past ) ear by promotion and
continuation of on-going volumar) FSS and Flomeo�%nership Programs.
3
Page 2 of 4 form 111 D-50075-110' t 1'_i2014)
Resident Advisory Board (RAB) Comments,
(a) Did the RAB(s) prov ide comments to the PHA Plan?
Y N
El
(a) if yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PNAs niust also include a narrative describing their
analysis of the RAB recommendations and the decisions made on these recommendations.
Instructions for Preparation of Form HUD -50075 -HCV
Annual PHA Plan for HCV Only PHAs
A. P11A Information, All PHAs must complete this section. (24 CFR §903.23(4)(e))
AA Include the full PIfA Name, PHA Code, PHA Type, PH.A Fiscal Year Beginning (NINVYYYY), Number of Housing Choice Vouchers (HCI s),
P1 [A Plan Submission Type, and the Availability of Information, specific location(s) of all inforniation relevant to the public hearing and proposed
PHA Plan,
PHA Consortia: Check box if submitting a ,joint PHA Plan and complete the table. (24 CFR_§943.138fak)
B. Annual Plan, All PHAs must complete this section, (24 CFR X903. t 1 c 3 )
B.1 Revision of PHA Plan Elements. PHAs must
fdeniifi specifically»hick plan elements listed below that have been revised b)' Ilse PHA. To specifj-svhich elements have been revised. mark the"}es
box, if an element has not been revised, mark `no."
❑ Housing Needs and Strategy for .Addressing Housing Needs. Provide a statement addressing the housing needs of loss' -income, ver)' lose -income
families who reside in the PHA's jurisdiction and other families rho are on the Section S tenant•ba€ed waiting list- The statement most identify the
housing needs of (i) families with incomes below 30 percent of area median income (extremely loNs-income), (ii) elderly families and families scith
disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction or on the waiting list based on information provided by the
applicable Consolidated Plan, information provided by flUD, and other generall) available data. -Ilio identification of housing needs must address issues
of affordability, suppl, quality. accessibility, size of units, and location, (24 CFR M3.7(a)fl) and 24 CFR §903 7(a)(2)(i)). Pros ide a description of
the FHA's strategy for addressing the housing needs of families in the jurisdiction and on the %waiting list in the upcoming year. 24CFR 903.7a 2 ii
❑ Deconcentralion and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA's policies that govern resident
or tenant eligibility. selection and admission including admission preferences for HCV, (24 CFR S9Ct3.7(b))
❑ Financial Resources. A statement of financial resources.. including a listing by general categories, of the PHA's anticipated resources, such as PI IA
HCV funding and other anticipated federal resources available to the PHA, as %Nell as tenant rents arks other income available to support lenanl-based
assistance. The statement also should include the non -Federal sources of funds supporting each Fe4eral program, and state the planned use for the
resources (24 CFR X903 7c )
❑ Rent Determination, A statement of the policies of the PHA governing rental contributions of fawilies receiving tenant -based assistance,
discretionary minimum tenant rents , and pa) mens standard policies. (24 CFR §903.7(d))
❑ Operation and Nianagement. A statement that includes a description of PHA management organization. and a listing of the programs administered
b) the PHA. (24 CFR5903.7{e)(3)(4)).
❑ Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its
applicants. (24 CFR §903.7(f))
❑ Homeov) nership Programs. A statement describing any homeos%nership programs (includingproject number and unit count) administered b) the
agency under section 8)' ofthe 1937 Act- or for n'hich the PHA has applied or %sill apply for approval. (24 CFR M3.7(k)
❑ Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare PreWam Requirements. A description ofan) PHA
programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families. including those resulting from the
PHA's partnership with other entities, for the enhancement of the economic and social self-sufficiency ofassisted families, including programs provided
or offered as a result of the PHA's partnerships %with other entities; and activities under section 3 of t3C Housing and Community Development Act of
1968 and under requirements for the Famil Self-Sufficienc} Program and others, Include the program's size (including required and actual size of the
FSS program) and means ofallocating assistance to households (24 CFR F903.7f1)(i)) Describe 5osatile PHA %sill comply %%ith the requirements of
section 12(c) and (d) of the 1937 Act that relaie to treatment of income changes resulting from nelfare program requirements (24 CFR %905 3.7(I1(in))
❑ Substantial Deviation. PHA must Prov ide its criteria for determining a "substantial deviation` to its S -Year Plan. (24 CFR x903.7{r)("2)(i
Pace 3 of 4
❑ Significant Amendment/Modifren tion. PHA must provide its criteria for determining a "Significant Amendment or Modification-' to its 5 -Year and
Annual Plan. Should the PHA fail to define `significant amendment./modification', HUD swill considea the following to be `significant amendments or
modifications'; a) changes to rent or admissions policies or organization of the waiting list; or b) an) change with regard to homem+ nership programs.
See guidance on HUD's website at; Notice PIH 1999 -it. (24 CFR §903,7(r)(2) ii )
If any boxes are marked "yes--, describe the rcvision (s) to those element(s) in the space provided
B,2 Ness Activity. If the AHA intends to undertake nesv activity using Housing Choice Vouchers (HCVs) for nese Project -Based Vouchers (PBVs) in the
current Fiscal Year, mark "yes" for this element, and describe the activities to be undenaken in the space provided. If the PHA does not plan to undertake
this activity, marls "no." (24 CFR 8983.57(b)( I) and Section 8(13)(C) of the United States Housing Act of 1937.
❑ Project -Based Vouchers (PBV), Describe an) plans to use HCVs for nese project -based vouchers. Ihusing PBVs, provide the projected number of
project -based units and general locations, and describe hors project -basing would be consistent with the PHA Plan
B.3 Nlost Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings. mark "yes" and describe those
findings in the space provided, (24 CFR &903 1 t(c){3), 24 CFR 5943�)
B.4 Civil Rights Certification, Form HUD -50077, PH,4 Certifications of Compliance wish the PM Playas ondRelaied Regulation; must be submitted by the
PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civ3 Rights and related regulations. A PHA will be
considered in compliance with the AFFH Certification if. it can document that it examines its pry:ams and proposed programs to identify an)
impediments to fair housing choice n ithin those programs; addresses those impediments in a reasonable fashion in vies% of the resources available; works
\with the total jurisdiction to implement any of thejurisdiction's initiatives to affirmatively further fair housing: and assures that the annual plan is
consistent with an) applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(0))
B.5 Certification by State or Local Officials. Form HUD -50077 -SL, Cernficatron by State or Local Officials of PHA Plans Consisiency fifth the
Consohdated Plan, including the manner in which the applicable plan contents are consistent with the Consolidated Plans, must be submitted h) the PHA
as aft electronic attachment to the PHA Plan_ (24 CFR �903�1 S)
13.6 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in
meeting the mission and goals described in the 5 -Year PHA Plan_ (24 CFR X903.1 1(c 3 24 CFR 5903.7(4) V
B,7 Resident Advisory Board (Ra B) comments. I f the RAB provided comments to the annual plan, mark "yes,' submit the comments as an attachment to
the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24 CFR 5903.13, 24 CFR §903.19)
This information collection is authonzed by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section SA to the U.S. Housing Act of 1 93 7,
as amended, which introduced the Annual PHA Plan, The Annual PHA Plan provides a ready source for interested partietto locate basic PHA policies, rules, and
requirernents concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of
low- income, very low- income, and extremely low- income families.
Public reporting burden for this information collection is estimated to average 4.5 hour per response, including the Iirnefor reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUDwiay not collect this information, and respondents
are not required to complete this form, unless it displays a currently valid OMH Control Number.
Privacy Art Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12,
U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the cot Iectinn of information are required to
obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality
Pagc 4 of 4 form til D-50075-110' (11 2t2014)
❑ PA
Agenda Action Form
Paducah City Commission
Meeting Date: 03/22/16
Short Title: Adopt PHA Administrative Plan for Section S Housing
Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion ❑
Staff Work By: Danny W. Fugate
Presentation By: Danny W. Fugate
Background Information: The Section 8 Housing Program is required by
federal regulations to i-eview and revise the Administralive Plan to reflect any
changes in federal regulations, policies and/or local initiatives.
The local policy changes incorporated in the revised plan includes:
• Amend Payment Slandar•d to be established at the HUD published Fair
Allarket Rent (FAIR) (pg. 18)
• Add administration of VASH (Veterans Affairs Supportive Housing)
Program (VASH allocation received after 2015 Adin. Plan submission)
(pg. 62)
Goal: Strong Economy® Quality Senices❑ Vital Neighborhoods❑ Restored Dox ntowns❑
Funds Available: Account Name: NIA
Account Number: NIA Finance
Staff Recommendation: Adopt Revised Administrative Plan for the City
of Paducah Section S Program effective May 1, 2016
Attachments:
Administrative Plan (2416) for City of Paducah Section 8 Housing Program
Department Head City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH,
KENTUCKY, PADUCAH HOUSING AGENCY 2016 ADiVIINTISTRATIVE PLAN FOR
SECTION 8 HOUSING
WHEREAS, it is the intent of the City of Paducah, Kentucky, to provide decent,
safe, and samtary rental housing for eligible families and provide opportunities, promote self-
sufficiency, and economic independence for Section 8 participants and,
WHEREAS, the Section 8 Housing Program is required by federal regulations to
reN ienv and revise the Administrative Plan to reflect changes in federal regulations, policies
an&or local initiatives.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah hereby adopts the City of Paducah, Kcntuckv,
Paducah Housing Agency 2016 Administrative Plan for Section 8 Housing in its entirety;
effective May 1, 2016.
SECTION 2, This Order will be in fztll force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, March 22, 20]6
Recorded by Tammara S. Sanderson, City Clerk, March 22, 2016
110'+sec8-admin plan 2016
❑ PA
Agenda Action Form
Paducah City Commission
ilieeting Date: 03/22/2016
Short Title: Adopt Revised Section 8 Housing Utility Allowances
Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion ❑
Staff Work By: Danny W. Fugate
Presentation By: Danny W. Fugate
Background Information: The Section 8 Housing Prograin is required to
annually review utility) rates and adjust tenant supplied utility allowance
deductions for participant affordability. Adjustments in the utility
allowances (effective May 1, 2016) have been made for the following
utilities that have adjusted since February 2015.-
Sewer-
015:
Sever- 16.2% increase
Dater- 2.18% increase
Natural Gas-- 28% decrease
Propane- 35% decrease
Electricity- 1.9% decrease (blended tate) Jackson Purchase (0%
decrease), Paducah Poiver (3.8% decrease)
Goal: Strong Economy® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns❑
Funds Available: Account Name: NIA
Account Number: NIA Finance
Staff Recommendation: Adopt Revised 2016 Utility Allowances for
Section 8 Housing Program
Attachments: City of Paducah Section 8 Housing Utility Allowances
and supporting documentation from utility providers.
Department Head City Cler y"�4anager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ADOPTING REVISIONS OF THE UTILITY
ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY
THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah adopts Revisions of the Utility
Allowances for the Section 8 Housing Program reflecting certain changes in utility rates.
SECTION 2. These rates will become effective May 1, 2016.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
Mayor
ATTEST
Tanunara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, March 22, 2016
Recorded by Tammara S. Sanderson, City Clerk, March 22, 2016
\moAsec8util - 2016
Allowances for U.S. Department of Housing OMB Approval No. 2577.0168
and Urban Development (exp. 07131/2007)
Tenant -Furnished Utilities Office of Public and Indian Housing
and Cather Services
See Public Reporting Statement and Instructions on back
Locality Unit Type Dale (mmlddlyyyY)
Paducah/McCracken County Kentucky +
Single Family/Manufactured Home 05/01/2015
Utility or Service _ Monthly Dollar Allowances _
J - _0 BR - 1 BR �r 2 BR j 3 BR 4 BR - _i 58R -
Heating a. Natural Gas -- - 14I 18 -- 1a 1
b. Bottle Gas 25 33 34
c, Oil/ Electric 71' 741 77
d. Coal/ Other
b Bottle Gas 5L 8'
- -- ii ---
c. Oil / Electric I� 7 9 s
d. Coal/ Other I
Other Electric 2 B 3 6 41
Air Conditioning 23i 291 33
Water Heating a. Natural Gas ,
7I
s
10
Other -- specify
Actual Family Allowances To be used by the family to compute allowance
b. Bottle Gas
Complete below for the actual unit rented.
Heating $
-- --- _— - -- — -----_ - — --- ------
Name of Family
c. Oil/ Electric28
Cooking
-----._—'--------- --
34,
38
d. Coal/ Other
---- -- -- — — --- — - - --- —__
-----
Air Conditioning ---
Water j
221
28;
34
Sewer
141
14;
14 i
Trash Collection 171 17 17
Range/Microwave
5
Refrigerator
Other -- specify
Actual Family Allowances To be used by the family to compute allowance
Utility or Service j per month cost
Complete below for the actual unit rented.
Heating $
-- --- _— - -- — -----_ - — --- ------
Name of Family
-- ---
Cooking
-----._—'--------- --
Other Electric —j-_
---- -- -- — — --- — - - --- —__
-----
Air Conditioning ---
Address of Unit
Water Heating
Water --
Sewer
.
Trash Collection
_—
RangelNicrowave -
�_-- ------ - --_ -
_ ---------.�.--
_—�.-------'-"
Reiricieralor
Number of Bedrooms �------------------
Other.__._-___.._.._-----—�-----
Total -- ----- S -- - - --
form HUD -52667 (12/97)
Previous editions are obsolete Page t of ref Handbook 7420.8
Allowances for
Tenant -Furnished Utilities
and Other Services
See Public Reporting Statement and Instructions on back
Locality
Paducah/McCracken County Kentucky
U.S. Department of Housing
and Urban Development
Office of Public and Indian Housing
Unit Type
Walk-up/multi-family
OMB Approval No. 2577-0169
(exp. 07/31/2007)
Utility or Service _ Monthly Dollar Allowances
0 BR i BR 2 BR__ 3 BR 4 BR
Heating a. Natural Gas 7 7 10 12
b. Bottle Gas — a g lsll f zl'
c. Oil /Electric T 28 � 36` � 41. � 48;
d. Coal/ Other
I
Cooking a. Natural Gas
b. Bottle Gas
c. Oil/ Electric
d. Coal /Other j
Other Electric
4 41 4, 4
3! 3 3 B
3 41 71 9
— I
13I 24 28. 36
I
Air Conditioning $ I
Water Heating a. Natural Gas 6
b. Bottle Gas j 6
c. Oil/ Electric J 13
d. Coal IOther !
Date (mmlddlyYYY)
05/01/2416
— 58R
9!
17j
21
6
I
14
7,
8
B
221
28
34,
I '
6
Other -- specify
Actual Family Allowances To be used by the family to compute allowance
Complete below for the actual unit rented.
Name of Family
Address of Unit -- - -- --� - - �----`—+
Number of Bedrooms
Utility or Service I per month cost
Heating ---- :$ – -
--- — Cooking — . --
Other Electric
_— Air Conditioning
Water Heating
Water --- ------- ---
SewerTrash Collection
Collection
g
Ran e/Microwave
Refri erator---- –_-- – —
Other
Total --- -- - ---� --------
farm HUD -52667 (12/97)
Previous editions are obsolete Page t of t net Handbook 7420 8
Sewer
�14 14
– 14
14
Trash Collection 17 171
T�
17 17
Range/Microwave 5 5 5,
5
Refrigerator 6 61
6I
6
Other -- specify
Actual Family Allowances To be used by the family to compute allowance
Complete below for the actual unit rented.
Name of Family
Address of Unit -- - -- --� - - �----`—+
Number of Bedrooms
Utility or Service I per month cost
Heating ---- :$ – -
--- — Cooking — . --
Other Electric
_— Air Conditioning
Water Heating
Water --- ------- ---
SewerTrash Collection
Collection
g
Ran e/Microwave
Refri erator---- –_-- – —
Other
Total --- -- - ---� --------
farm HUD -52667 (12/97)
Previous editions are obsolete Page t of t net Handbook 7420 8
Allowances for U.S. Department of Housing
and Urban Development
Tenant -Furnished Utilities Office of Public and Indian Housing
and Other Services
See Public Reporting Statement and Instructions on back
Locality
Paducah/McCracken County Kentucky
I Unit Type
Duplex/Townhouse/Rowhouse
Utility or Service Monthly Dollar Allowances
_ 0 BR _ 1 BR �I 2 BR 3138
Heating a. Natural Gas
8, 10' 12i 14
i
b. Bottle Gas 13 161 21 2 5' 28
c. Oil/ Electric 37 47, 62� — 691 75
d. Coat /Other
OMB Approval No. 2577-0169
(exp. 07131/2067)
Date (mmlddlyyyy)
05/01/2016
5 BR --
16
Cooking a. Natural Gas
4
4
4i
4
4
�—
b. Bottle Gas 3 i � ~T 3
3 � $'
11
c. Oil/ Electric
d. Coal/Other
� 3
41
Other Electric
I 131.
24i
28I
36i
41
Air Conditioning
10
13I
22
28
32 li
Water Heating a. Natural Gas
b. Bottle Gas
C. Oil/ EBctric4l
d. Coal /Other
6
6'
f 13
6
7�
221
7'
sl
281
a
— 8
34:
10
11
38
Water
22
22,
221
28.
34
Sewer
14
14;
14.
14 I
14
Trash Collection
:
17
17
17
171
17
Range/Microwave
s
5
5
5
5
Refrigerator
6
6
6',
61,
6
Other -- specify
Actual Family Allowances To be used by the family to compute allowance. Utility or Service per month cast —
Complete below for the actual unit rented, Heating S
Cooking
Name of FamFamily-- - — — -- .- -- ---- -_ __ — - -_-- — J
Other Electric
Air Conditioning _
Address of Unit Water Heating
Numbe, of Bedrooms
Water �-- --- ---------
Sewer--_----------
Trash Collection
Range/Microwave
Refricierator .--�-- - -_--
- --------�----------- - --------- Other - -- --._--
Total --- -is ----------- -
form HUD -52667 (1 2/97 )
Previous eclibors are obsolete Page 1 of t ref Handbook 7420 8
The City of Paducah RECEIVED
Section 8 Housing Choice Voucher Program Paducah, Kentucl �Wz?;�kWen Co.
City Hall, 300 South 5u Street
Post Office Bax 2267
270.444.8542 (voice) 270.444.1352 (fax)
1.800-2510 (TDD for hearing impaired on]\°)
January 26, 2016
Paducah/McCracken County Joint Sewer Agency
ATTN: John Hodges
621 Northview
Paducah KY 42001
Dear Sirs:
Joint Sewer Agency
The City of Paducah Section 8 Housing Program is required by federal regulations under
the U.S. Department of Housing & Urban Development, to annually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability for a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken County.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility on the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or e-mail to dfugate@ paducahky.gov
1 greatly appreciate your assistance in our evaluation and request the information be
returned by February 15, 2016. 1f you have any questions, please feel free to contact me
at (270) 444-8628 or e-mail at d@ate@ paducahky.gov
Sincerely,
Danny W. ugate
Administrator (Residential Sewer
Paducah/McCracken County, Kentucky Utility Survey
3
Average residential utility rate per k (unit) February 2015
Average residential utility rate per 4 (unit) February 2016
% of rate change from 2015- t�> _% , and/or anticipated increase during 2016- %
Comments: V,AT€
AA
Completed by Representative n Date 1 Za r (v
w
ED AL HOUSING
OA PORT Ory iTY
The City of Paducah
Section 8 Housing Choice Voucher Program Paducah, Kentucky 42002-2267
City Hall, 300 South P Street
Post Office Box 2267
270.444.8542 (voice) 270.444. L352 (fox)
1.800-2510 (TDD for hearing impaired only)
Paducah Water Works
PO Box 2377
Paducah KY 42002
Dear Sirs:
The City of Paducah Section 8 Housing Program is required by federal regulations under
the U -S. Department of Housing & Urban Development, to annually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability for a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken County.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility on the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or e-mail to dfugate@ paducahky.gov
I greatly appreciate your assistance in our evaluation and request the information be
returned by February 15, 2016. If you have any questions, please fel free to contact me
at (270) 4448628 or e-mail at dfugate@ paducahky.gov
Sincerely,
Danny W. Fugate
Administrator (Residential Water)
Paducah/McCracken County, Kentucky Utility Survey
5x(00 U��ews
Average residential utility rate per unit) February 2015 �0. •V g
Average residential utility rate perJ (unit) February 2016 f 4.9 O
_ a•r 8
% of rate change from 2015- 7Wl' % , and/or anticipated increasa during 2016- 01—n/o
Comments:
Completed by Representative
Cate 3 I$ /
The City of Paducah
Section 8 Housing Choice Voucher Program Paducah, Kentucky 42002-2267
City Hall; 300 South 5" Street
Post Office Sox 2267
270.444.8542 (voice) 270.444.1352 (fax)
1-800.2510 (TDD for hearing impaired onlv's
January 26, 2016
Paducah Power Systems
ATTN: Jeff Garner
PO BOX 180
Paducah KY 42002
Dear Sirs:
The City of Paducah Section 8 Housing Program is required by federal regulations under
the U.S. Department of Housing & Urban Development, to annually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability for a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken C{junty.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding Utility on the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or e-mail to dfugate@ paducahky.gov
I greatly appreciate your assistance in our evaluation and request t1;e information be
returned by February 15, 2016. If you have any questions, please feel free to contact me
at (270) 444-8628 or e-mail at df agate@ paducahky.gov
Sincerely,
Danny W. Fugate
Administrator (Residential Electricity)
Paducah/McCracken County, Kentucky Utility Survey
Average residential utility rate per _J��L (unit) February 2015 . 133
Average residential utility rate per _� (unit) February 2016 . ( 2-80 7
% of rate change from 2015- %, and/or anticipated increase during 2016- O %
Comments:
Completed by Representative Date 1 ��
0HGV
0
"PPOO RTI: N,fv
The City of Paducah
Section 8 Housing Choice Voucher Program Paducah, Kentucky 42002-2267
City Hall, 300 South 5" street
Post Office Box 2267
270.444,6542 (voice) 270.444.1352 (fax)
1-800.2510 (TDD for hearing impaired only)
January 26, 2016
Jackson Purchase Energy
ATTN: Terry Miller
PO Box 3188
Paducah KY 42002
Dear Sirs:
The City of Paducah Section 8 Housing Prograan is required by federal regulations under
the U.S. Department of Housing & Urban Development, to annually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability for a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken Cou>zlty.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility on the below survey, return in the enclosed addressed envelope, fax
to (274) 444-1352 or e-mail to dfugate@ paducahky.gov
I greatly appreciate your assistance in our evaluation and request the information be
returned by February 15, 2016. if you have any questions, please feel free to contact me
at (270) 444-8628 or e-mail at dfugate a paducahky.gov
Sincerely,
Danny W, Fugatc
Administrator (Residential Electricit
Paducah/McCracken County, Kentucky Utility Survey
Average residential utility rate per kWh (unit) February 2015 •1007800
Average residential utility rate per kWh (unit) February 2016 L1007800
% of rate change from 2015- 0 % , and/or anticipated increase during 2016- 0 %
LOrrlrnents: JPEC anticipates credit riders that appear cn the bills.!'accoums will run out sornclw.0 in 2016 when the reserve
accounts are depleted. At this time Cher , efirs in 2016
Completed by Representative Terry filler, Manauer of Customer Sen ice Date January 28, 2016
arae
ae�
FOVAV y0�5�YG
January 26, 2016
Atmos Energy
ATTN: Mark Martin
2401 New Hartford Rd.
O%vensboro KY 42303
Dear S i s: -
The Cityof Paducah Section 8 Housing Program is required by faderal regulations under
the U.S. Department of Housi►ag & Urban Development, to annually review the cost 111d
allowances for resident supplied utilities. It is our responsibility to maintain these
ai lowances at current anticipated costs to insure affordability fora maximum of 611 rent
assisted and homeownership families in Pad ucah/McCracicen County.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility of the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or c -mail to dfugate a paducahky.gov
I greatly appreciate your assistance in our evaluation and request the information be
returned by February 15, 2016. If you have any questions, plUse feel free to co)tact me
at (270),444-8628 or e-mail at dfugate cc, paducahky.gov
Sincerely,
Danny W, Fugate
Administrator (Residentiai Natui-I Cas)
Paducah/MCCraeketi County, Kentucky Utility Survey
Average residential utility rate per � (unit) February 2015 �`? (S. $`SIS- f't,31 VO)
Average residential utility rate per C f (unit) February 20165• 1117 (do 13-)'f 't f. 3('C0)
% of rate change from 2015- (2'61)% , and/or anticipated increase during 2016- j%
Comments: "We 17t- G�kPAnrY �� f��c'�u� r�tr �1c�5 ree�ia�v s�rV�lerehi GA5 rs A T�4a�Scc
G�� oor rY B i AtF � �t77 (okOAVY l keT—cvEY2Y &'�7, ro ie4 P P�zrCe, T As L( h a PLLtS16cC
Completed by Representative
rF jui 1' VC ABY CpolPS7r s A,rv1W- NL-I'V 40ol7lWA, OFWMATa-I,
el c)tS V QAC r It Y* * 7,.v ,4 7 170, VS, z -Y
The City of Paducah
Section 8 Housing Choice Voucher Program Paducah, Kentucky 42002-2267
Ciry Hall, 300 South 5" Street
Post Office Box 2267
270.444.8542 (voice) 270.444.1352 (fax)
1-800-2510 (TDD for hearing impaired only)
January 26, 2016
Tri-State Propane Inc /
4710 Clarks River Rd
Paducah KY 42003
Dear Sirs:
The City of Paducah Section 8 housing Program is required by federal regulations under
the U.S. Department of Housing & Urban Development, to armually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability for a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken Cuunty.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility on the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or e-mail to dfugate@ paducahky.gov
I greatly appreciate your assistance in our evaluation and request the information be
returned by February 15, 2016. If you have any questions, please feel free to contact me
at (270) 444-8628 or e-mail at dfugate@ paducahky.gov
Sincerely,
Danny W. Fugate
Administrator (Residential Propere)
Paducah/McCracken County, Kentucky Utility Survey
Average residential utility rate per �, (unit) February 2015
Average residential utility rate per�l�, (unit) February 2016 !S
% of rate change from 2015- % , and/or anticipated increase during 2016- %
Comments:
Completed by Representative Ylle/ Date 112
1�
Eaun� Houv��c
O PPOATUt�ITY
The City of Paducah
Section 8 Housing Choice Voucher Program Paducah, Kentucky 42002-2267
City Hall, 300 South 5`h Street
Post Office Box 2267
270444,3542 (voice) 270.444.1352 (fax)
1-800-2510 (TDD for hearing impaired only)
January 26, 2016
City of Paducah Engineering/Public Works
ATTN: Pam Souder /?
PO Box 2267
Paducah KY 42002
Dear Pam:
The City of Paducah Section 8 Housing Program is required by federal regulations under
the U.S. Department of Housing & Urban Development, to annually review the cost and
allowances for resident supplied utilities. It is our responsibility to maintain these
allowances at current anticipated costs to insure affordability far a maximum of 611 rent
assisted and homeownership families in Paducah/McCracken County.
Please supply to this Agency, (in percentage form) any cost increase or decrease of your
corresponding utility on the below survey, return in the enclosed addressed envelope, fax
to (270) 444-1352 or e-mail to dfugate@ paducahky.gov
I greatly appreciate your assistance ui our evaluation and request the information be
returned by February 15, 2016. If you have any questions, pleasc feel free to contact me
at (270) 444-8628 or e-mail at dfugate@ paducahky.gov
Sincerely,
Danny W. F ate
Administrator (Residential Trash Collection)
Paducah[McCracken County, Kentucky Utility Survey
Average residential utility rate per
Average residential utility rate per
% of rate change from 2015 -
Comments: 1
(unit) February 2015
(unit) February 2016
% , and/or anticipated increase during 2016- %
Completed by Representative Date \_
PG
OP H S
OP PDPi V.-
Agenda Action Form
Paducah City Commission
Short Title: 2016-2017 Kentucky Household Hazardous Waste Grant Application
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution
Staff Work By: Pam Souder, Chris Yarber, Sheryl Chino
Presentation By: Steve Ervin
Meeting Date: 22 March 2016
❑ Motion
Background Information: The Kentucky Division of Waste Managemeit: through the Household Hazardous
Waste Award Program, funds cities across the commonwealth for annual clean-up days. This grant award
program provides a partial reimbursement for the expenses incurred by the city for the disposal and
advertising/education of Spring Clean-up Day. For the past 24 years, this project has been a collaborative effort
between the McCracken County Fiscal Court and the City of Paducah.
The Engineering/Public Works and Planning Departments desire to sub-rit an application for the 2016-2017
Kentucky Division of Waste Management Household Hazardous Waste :ward Program. This grant requires a
25% cash or in-kind match. The City will act as the Lead Agency/Fiscal Agent and seeks an award of $25,500,
which will be combined with the required local cash match of $6,375 for a project totaling $31,875. Local cash
match will be divided equally between the city and the county, As in previous years, the City's share of the local
cash match will be paid through the Engineer/Public Works account number 050-2209-531-2004.
Any award offered as a result of this application will require an Inter -local; Agreement to be signed and will be
brought before the City Commission and Fiscal Court for consideration.
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number: 050-2209-531-2004 Finance
Project Number.-
Staff
umber:
Staff Recommendation: Authorize the Mayor to execute the grant applicalion and related documents.
Attachments: None
Department Head 1 City Clerk I ,/ City Manager
11IUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2016-2017
KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL
DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISI(}N OF WASTE
NIANAGEh,IENT IN THE AMOUNT OF 525,500 TO ASSIST IN FINDING THE CITYiCOUNTY
ANNUAL CLEAN-UP DAY
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to e:sec+tte a joint application between the
City and the McCracken Count% Fiscal Court for a Kentucky Household Hazardous 1Vaste Grant through
the Kentucky Division oMeste Management in the amount of 525,50P to assist in hording the
CICy�C(xm7 ,, Annual Clean-up Day,
SECTION 2. The Cite of Paducah and the ,,jMcCracken County Fiscal Court hereby agree
that the City shall act as the lead a0vernment agetlev in meetina all Grant requirements, iocludinU the local
cash match of 56,375.00 that �� ill be split 50/50 with the McCracken County Fiscal Court, Tile City's
match of 53.157.50 will Lie met by the Enbineerin.- Pubtic Worts 2016-2017 budget.
SECTION 3. Funding for the local cash match will be subject to appro� al of
appropriation in the Enaineerina,'Public Works FY2017 buclaet.
SEC' 1-101,,' =1. This order shall be in full force and effect from and after the (late of its
adoption.
Mavor
-ATTEST:
Tammara S. Sanderson. Cite Clerk
Adopted by the Board of Commissioners, March 22, 2016
Recorded by Tammara S. Sanderson. City Clerk, March 2, 2016
1110%01ants waste clean up day 2016-20 t 7
Agenda Action Form
Paducah City Commission
Meeting Date: 22 March 2016
Short Title: 2016-2017 Law Enforcement Service Fee (LSF) Grant Application
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolutior. ❑ Motion
Staff Work By: David White, Brian Krueger, Wes Orazine, Sheryl Chino
Presentation By: Chief Brandon Barnhill
Background Information: The Police Department desires to submit a Law Enforcement Service
Fee (LSF) Grant Application to the Kentucky Justice Cabinet in order to operate a one year DUI
Enforcement Program. The LSF program will reimburse the city for 100% of approved overtime
personnel costs, mileage up to 10 miles per each hour of enforcement, and 75% of equipment
costs.
The Police Department proposes to submit an application requesting $18,901.20 from the
2016-2017 LSF program. The grant, if awarded, will allow for 416 hours of overtime;
reimbursement for 4,160 miles; and, $618 for the purchase of two (2) portable breathalyzer
tests. The Police Department will be required to provide a cash match of $154.50, which will
come from the department's FY2017 budget. The grant period wi l be July 1, 2016 to June 30,
2017.
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Project Number:
Staff Recommendation: Authorize and direct the Mayor to sign all required grant application
documents; as well as, authorize the Planning Department to sutmit the application through
the Intelligronts web portal.
Attachments: None
rtment Head I City Clerk
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2016/2017 LAW
ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP TO $18,901.20 FROM THE
KENTUCKY JUSTICE CABINET FOR THE PADUCAH POLICE DEPARTMENT TO
OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents necessary to obtain a 2016!2017 Law Enforcement Service Fee grant in the amount of
$18;901.20 from the Kentucky Justice Cabinet for the Paducah Police Department to operate a
one-year DUI Enforcement Program. A local cash match of $154.50 or 25% of equipment costs
is required, which will be taken from the Police Department's FY2017 budget.
SECTION 2. This order,,ill be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tarnmara S. Sanderson, City Clerk
Adopted by the Board of Commissioners; March 22, 2016
Recorded by Tammara S. Sanderson, City Clerk, March 22, 201E
�molgrants\police-2016-2017 lair enforcement service fee 3-2016
Agenda Action Form
Paducah City Commission
Meeting Date: March 227 2016
Short Title: Authorize a Permanent Utility Easement and Temporary
Construction Easement at 1400 Broadway to Paducah Water
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
Paducah Water will be constructing a new 24" transmission water main from the Paducah
Water Treatment Plant to Kentucky Avenue. A portion of this new transmission water main
is designed to be constructed through the Paducah Police Station parking lot on property
owned by the City of Paducah at 1400 Broadway. In order to construct this transmission
water main, Paducah Water is requesting that a 20' wide Permanent Utility Easement and a
20' wide Temporary Construction Easement be granted by the City.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Staff Recommendation:
To adopt a Municipal Order authorizing the Mayor to execute a Permanent Utility Easement
and a Temporary Construction Easement to Paducah Water for the construction of a 24"
transmission water line through the Paducah Police Station parkirg lot on property owned by
the City of Paducah at 1400 Broadway.
Attachments:
Easement Documentation
Depart en dj City Clerk/ ;i4�itatil,ger —
MUNICIPAL ORDER NO.
A \MUNICIPAL ORDER APPROVIING AND AUTHORIZING TME
\MAYOR'S EXECUTION OF A PERMANENT UTILITY EASEMENT AND
TENIPORARY CONSTRUCTION EASEMENT TO THE CO`1jvJISSI0NERS OF
`VATER WORKS, THE CITY OF PADUCAH, D/B/A PADUCAH WATER FOR
CONSTRUCTION OF A 24" TRANSMISSION WATER MAIN THROUGH THE
PADUCAH POLICE STATION PARKING LOT ON PROPERTY 014rrNED BY THE
CITY OF PADUCAH
Nk"HEREAS, the Commissioners of Water Works, ?he City of Paducah ,
D/B/A Paducah Water has requested the conveyance of a permanent utility easement and
a temporary construction easement across property located at 1400 Broadway, and
1VHEREAS, this property is owned by the Cite of Paducah; and
\ FIEREAS, it is necessary for the Board of Commissioners to approve
and authorize the Mayor's execution of the Permanent Utility Easement and Temporary
Construction Easement.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby approves and authorizes
the N/layor's execution of a Permanent Utility Easement and Temporary Construction
Easement to the Commissioners of NVater Works, the City of Paducah, D/B/A Paducah
Water for a permanent utility easement and temporary construction easement across
1400 Broadway, located in the Paducah Police Department parking lot, which consists of
a 20' permanent utility casement and a 20' gide temporary coastruction easement for
construction of 24' transmission water main.
SECTION 2. That the City hereby approves the Easements referred to in
Section I above and that the permanent utility easement and temporary construction
easeolent are more particularly described as follows:
PERMANENT UTILITY EASEMENT
Being a 20' Permanent Easement on the City ol'Paducali property as
recorded in Deed Book 881 page 190 as recorded in the McCracken
County Courthouse, said property is known as the Paducah Police
Property located at 1400 Broadway, Paducah, McCracken County
Kentucky and being more particularly described as follows:
Commencing at an iron pipe in the back of sidewalk in the northeast
corner of the City of Paducah property as recorded in Deed Book 880 page
190 as recorded in the McCracken County Courthouse, said point beim in
the south right of way of Broadway, 33 feet from the center of Broadway,
Thence, along the south right of way of Broadway, South 64 degrees 59
minutes 45 seconds West, a distance of 201.00 feet to a corner of a
building at the back of the sidewalk, the northwest corner of this tract,
being the true point of beginning; Thence, from the point of beginning,
along the face of a block building for a portion of the distance, South 25
degrees 00 nlintrtes 15 seconds East, a total distance of 356.00 feet to the
north right of way ol'Kentucky Avenue at the back of the sidewalk, 30
feet from the centerline; Thence, along the north right of way of Kentucky
AVenue, North 64 degrees 59 minutes 45 seconds cast, a distance of 20.00
feet to a point; Thence, North 25 degrees 00 minutes 15 seconds �Vcst, a
distance of 356.00 feet to a point in the south right of way of Broadway;
Thence, along the south right of way of Broa&ay, South 64 degrees 59
minutes 45 seconds West, a distance of 20.00 feet to the point of
beginning.
Being a part of the same property conveyed to City of Paducah, Kentucky,,
by deed dated October 2S, 1997, of record in Deed Bool< 881, page 130;
McCracken County Court Clerk's Office.
TEMPORARY CONSTRUCTION EASEIVENT
Being a 20' Temporary Easement on the City of Paducah property as
recorded in Deed Book 881 page 190 as recorded in the McCracken
County Courthouse, said property is known as the Paducah Police
Property located at 1400 Broadway, Paducah, McCracken County
Kentucky and being more particularly described as follows:
Commencing at an iron pipe in the back of side.valk in the northeast
corner- of the City of Paducah property as recorded in Deed Book 880 page
190 as recorded in the McCracken County Courthouse, said point being in
the south right of way of Broadway, 33 feet from the center of Broadway;
Thence, along the south right of way of Broad%x .y, SOLlth 64 degrees 59
minutes 45 seconds West, a distance of 181.00 deet to a point in the back
of the sidewalk, the nortliwest corner of a 20' Permanent Easement, being
the true point of beginning; Thence, from the point of beginning, along the
Permanent Easement, South 25 degrees 00 minutes 15 seconds East, ay
distance of 356.00 feet to the north right of way of Kentucky Avenue at
the back of the sidewalk, 30 feet from the centerline; Thence, along the
north right of way of Kentucky Avenue, North 64 degrees 59 minutes 45
seconds East, a distance of 20.00 feet to a point; Thence, North 25 degrees
00 minutes 15 seconds West, a distance of 356.00 feet to a point in the
south right of way of Broadway; Thence, along the south right of way of
Broadway, South 64 degrees 59 minutes 45 seconds West, a distance of
20.00 feet to the point of beginning.
SECTION 3. This Order \v ill be in full force and effect from and after the
elate of its adoption.
Mayor
ATTES"r:
Tannnara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, March 22, 2016
Recorded by Tammara S. Sanderson, City Clerk, March 22, 2016
moaeree-easement Paducah water -1400 Broadway
PERMANENT UTILITY EASEiVIENT
and TEMPORARY CONSTRUCTION EASEMENT
THIS PERMANENT UTILITY EASEMENT dated the da.v of , 2016, by and
between CITY OF PADUCAH, KENTUCKY, a municipal corporation of the home rule class existing under the
laws of the Commonwealth of Kentucky, and a body politic and corporate of P. O. Box 2267, Paducah, KY 42002-
2267, hereinafter referred to as Grantor, and COMMISSIONERS OF WATER WORKS, THE CITY Of
PADUCAH, D/B/A PADUCAH WATER, 1800 North 8's Street, P.O. Box 2377, Paducah, Kentucky 42002-2377,
hereinafter referred to as Grantee.
WITNESSETH:
For consideration paid to Grantor in the sum of One dollar (81.00), the receipt of which is hereby
acknowledged by Grantor, said Grantor hereby grants, sells and conveys to Grantee a permanent and perpetual
utility easement for the right presently or hereafter to lay, maintain, repair, replace, or remove a water main and line
and to temporarily or permanently place upon or beneath or affixed to th,- herein described real property of the
Grantor any other apparatuses, equipment, devices, or appurtenances of anyrature whatsoever which are necessary
to the construction, operation, maintenance, repair, replacement or removal of the above referenced water main and
line. Said perpetual and permanent easement is located in Paducah, McCracken County, Kentucky and is better
defined as follows:
PERMANENT UTILITY EASEMENT
Being a 20' Permanent Easement on the City of Paducah property as recorded in Deed Book 881
page 190 as recorded in the McCracken County Courthouse, said property is known as the
Paducah Police Property located at 1400 Broadway, Paducah, McCracken County Kentucky and
being more particularly described as follows:
Commencing at an iron pipe in the back of sidewalk in the northeas( corner of the City of Paducah
property as recorded in Deed Book 880 page 190 as recorded in the McCracken County
Courthouse, said point being in the south right of way of Broadway, 33 feet from the center of
Broadway; Thence, along the south right of way of Broadway, South 64 degrees 59 minutes 45
seconds West, a distance of 201.00 feet to a corner of a building at the back of the sidewalk, the
northwest corner of this tract, being the true point of beginning; Thence, from the point of
beginning, along the face of a block building for a portion of the distance, South 25 degrees 00
minutes 15 seconds East, a total distance of 356.00 feet to the north richt of way of Kentucky
Avenue at the back of the sidewalk, 30 feet from the centerline; Thence, along the north right of
way of Kentucky Avenue, North 64 degrees 59 minutes 45 seconds East, a distance of 20.00 feet
to a point; Thence, North 25 degrees 00 minutes 15 seconds West, a distance of 356.00 feet to a
point in the south right of way of Broadway; Thence, along the south tight of way of Broadway,
South 64 degrees 59 minutes 45 seconds West, a distance of 20.00 feet to the point of beginning.
Being a part of the same property conveyed to City of Paducah, Kentucky, by deed dated October
28, 1997, of record in Deed Book 881, page 130, McCracken County Court Clerk's Office.
In consideration of the aforementioned premises, the Grantor also doeRh-exeby grant, bargain, sell,
transfer, and convey unto Grantee, its successors and assigns; a temporary construction easement for
construction of the aforementioned water line project, with all rights in ingress, egress, and regress over and
across real property owned by the Grantor being a portion of the same previously described tract of land
aforementioned in this document, Said temporary construction easement shell be described as follo�� s:
Pave I of 3
TEMPORARY CONSTRUCTION EASEMENT
Being a 20' Temporary Easement on the City of Paducah property as recorded in Deed Book 881
page 190 as recorded in the McCracken County Courthouse, said pr,)perty is known as the
Paducah Police Property located at MO Broadway, Paducah, MCCiackUn County Kentucky and
being more particularly described as fotlows:
Commencing at an iron pipe in the back of sidewalk in the northeast corner of the City of Paducah
property as recorded in Deed Book 880 page 190 as recorded in the McCracken County
Courthouse, said point being in the south right of way of Broadway, 33 feet from the center of
Broadway; Thence, along the south right of way of Broadway, South 64 degrees 59 minutes 45
seconds West, a distance of 181.00 feet to a point in the back of the side�valk, the northwest corner
of a 20' Permanent Easement, being the true point of beginning; Thence, from the point of
beginning, along the Permanent Easement, South 25 degrees 00 minutes 15 seconds East, a
distance of 356.00 feet to the north right of way of Kentucky Avenue at the back of the sidewalk,
30 feet from the centerline; Thence, along the north right of way of Kentucky Avenue, North 64
degrees 59 minutes 45 seconds East, a distance of 20.00 feet to a point; Thence, Forth 25 degrees
00 minutes 15 seconds West, a distance of 356.00 feet to a point in the south right of Nvay of
Broadway; Thence, along the south right of way of Broadway, South 64 degrees 59 minutes 45
seconds West, a distance of 20.00 feet to the point of beginning.
SEE EXHiBIT "A" ATTACHED HERETO AND MADE A PART HEREOF.
The Grantee is granted the additional rights, privileges and uses in connection with the above stated purposes as
follows:
1. Grantor agrees to not erect or install permanent buildings upon the hand described in this easement.
2. The rights of ingress and egress over, along, under and across areas of the real property of Grantor as
may be necessary or useful for the construction, maintenance, repairs or replacement of the above -
referenced water main and line and related appurtenances, Grantee will utilize existing drives, field
roads etc. to access the Nvater main and line and related appurtenances from public right-of-way in a
manner that minimizes disturbance to Grantor's real property.
3. The right to temporarily deposit excavated earth, rock, materials and equipment associated with the
construction, maintenance, repairs or replacement of the above -referenced water main and line and
related appurtenances.
4. The temporary construction easement shall be in force at all times during the construction period of the
water line project. Said temporary easement shall terminate following the completion of the
construction.
In the event that the initial construction or subsequent use, maintenance, repair, or replacement work by
Grantee and/or its subcontractors disturbs or damages Grantor's property, Grantee shall be responsible to restore
Grantor's property to a similar condition which existed prior to the disturbance by Grantee and/or is subcontractors.
Restoration shall be performed by Grantee and/or its subcontractors in a reasonable manner and the extent and
completion thereof will be mutually acceptable to both Grantor and Grantee. Grantee shall not be responsible for
restoration resulting from disturbances or damages by others.
To have and to hold the aforesaid utility easement together with its rights, privileges and uses unto Grantee
with covenant of general warranty.
Pursuant to KRS 382.135(2)(a), no statement of consideration is required.
Page 2 or i
WITNESSES the hands of the Grantor as of the day and date above written.
CITY OF PADUCAH, KENTUCKY
RM
STATE OF (KENTUCKY)
COUNTY OF(McCRACKEN)
GAYLE KALER, MAYOR
The foregoing instrument is acknowledged before me this _ da3 of , 2016, by
Gayle Kaler, Mayor, of the City of Paducah, Kentucky, on behalf of said municipal corporation, Grantor.
Notary Public, State at Large Notary ID 4
My Commission expires:
SEAL
This document prepared by',
Denton & Keuler
P. 0. Box 929
Paducah, KY 42002-0929
190597
Page 3 of J
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Agenda Action Form
Paducah City Commission
Meeting Date: March 22, 2016
Short Title: Authorize a Permanent Utility Easement and Temporary
Construction Easement along North 14th Street at the Health Park located at
421 North 13th Street to Paducah Water
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
Paducah Water will be constructing a new 24" transmission water main from the Paducah
Water Treatment Plant to Kentucky Avenue. A portion of this new transmission water main
is designed to be constructed along North loth Street on property owned by the City of
Paducah at the Health Park located at 421 North 13th Street. In order to construct this
transmission water main, Paducah Water is requesting that a 15' wide Permanent Utility
Easement and a 32' wide Temporary Construction Easement be granted by the City.
Goal: ❑Strong Economy ZQuahty Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Staff Recommendation:
To adopt a Municipal Order authorizing the Mayor to execute a Permanent Utility Easement
and a Temporary Construction Easement to Paducah Water for the construction of a 24"
transmission water line along North 14th Street on property owned by the City of Paducah at
the Health Park located at 421 North 13th Street.
Attachments:
Easement Documentation
Depa ment ad City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE
MAYOR'S EXECUTION OF A PERMANENT UTILITY EASEMENT AND
TEMPORARY CONSTRUCTION EASEMENT TO THE COMMISSIONERS OF
WATER WORKS; THE CITY OF PADUCAH, D/B/A PAD-I_ICAH WATER FOR
CONSTRUCTION OF A 24" TRANSMISSION WATER MAIN ALONG NORTH 14TH
STREET ON PROPERTY OWNED BY THE CITY OF PADUCAH KNOWN AS THE
HEALTH PARK LOCATED AT 421 NORTH 13TH STREET
WHEREAS, the Commissioners of Water Works, the City of Paducah ,
D/B/A Paducah Water has requested the conveyance of a permanent utility casement and
a temporary construction easement across property located along 14t4i Street on property
o,Alned by the City of Paducah known as the Health Park located at 421 North 13`h Street.
and
WHEREAS, this property is owned by the City of Paducah; and
WHEREAS, it is necessary for the Board of Commissioners to approve
and authorize the Mayor's execution of the Permanent Utility f;asement and Temporary
Construction Easement.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1_. That the City of Paducah hereby approves and authorizes the
Mayor's execution of a Permanent Utility Easement and Temporary Construction
Easement to the Commissioners of Water Works, the City of Paducah, D/B/A Paducall
Water for a permanent utility easement and temporary construction easement along 14`h
Street on property owned by the City of Paducah known as the Health Park located at 421
North 13`" Street, which consists of a 157 permanent utility easement and a 32' wide
temporary construction easement for construction of a 24' trausrnission water main.
SECTION 2. That the City hereby approves the Easements referred to in
Section 1 above and that the permanent utility easement and temporary construction
easement are more particularly described as follows:
PERMANENT UTILITY EASEMENT
Being a 15' Permanent Easement on the City of Paducah property as
recorded in Deed Book 1099 page 156 in the McCracken County
Courthouse, said property located along North lit' Street, Paducah,
McCracken County Kentucky and being more particularly described as
follows:
Beginning at the intersection of the south right of way of Martin Luther
King, Jr. Drive and the east right of way of North 14'h Street; thence in a
southerly direction along the cast right of way of North 14'h Street;
approximately 61 feet to the true point on beginning; thence from the point
of beginning in a southeasterly direction approximately 59 feet to a point
22.4 feet frorn the east right of way of North 14`° Street; thence in a
southerly direction parallel and 22.4 feet from the east right of way of
North 14'h Street, approximately 590 feet to a point; thence in a
southwesterly direction approximately 42 feet to a point in the east right of
way of North 14"' Street, said point being 17 feet north of the intersection
of the north right of way of Madison Street and the east right of way of
North 14"' Street; thence in a northerly direction along the east right of
way of North 14th Street, approximately 28 f ct to a point; thence leaving
the east right of way of North 14'x' Street, approximately 14 feet in a
northeasterly direction to a point 7.5 feet from the east right of way of
North 14'h Street; thence in a northerly direction parallel and 7.5 feet from
the east right of way of North 14'h Street approximately 582 feet to a point;
thence in a northwesterly direction approximately 19 feet to a point in the
east right of way of North I4'h Street; thence in a northerly direction along
the east right of way of North 14`' Street approximately 39 feet to the point
of beginning.
Being a part of the same property conveyed to the City of Paducah,
Kentucky by deed dated July 28, 2006, of record in Deed Book
1099, page 156, McCracken County Court Clerk's OFfice,
TEMPORARY CONSTRUCTION EASEMENT
Being a variable width Temporary Easement on the City of Paducah
property as recorded in Deed Book 1099 page 156 in the McCracken
County Courthouse, said property located along North 14'h Street,
Paducah, McCracken County Kentucky and being more particularly
described as follows:
Beginning at the intersection of the south right of way of Martin Luther
King, Jr. Drive and the east right of way of North 14'h Street; thence in a
easterly direction along the south right of way of Martin Luther King, Jr,
Drive, approximately 32 feet; thence in a southerly direction parallel to the
east right of way of North 14'h Street, apprcxima.tely 757 feet to a point in
the north right of way of Madison Street; thence in a westerly direction
along the north right of way of Madison Street, approximately 32 feet to a
point in the intersection of the north right of waye(Madison Street and
the east right of way of North 14"' Street; thence in a northerly direction
along the east right of way of North 14'h Street approximately 757 feet to
the point of beginning,
SECTION 3. This Order will be in full force and eff'cct from and after the
date of its adoption,
Mayor
ATTEST:
Tarrunara S. Sanderson, City Clerk
Adopted by the Board of Commissioners. March 22, 2016
Recorded by Tammara S. Sanderson, City Clerk, March 22, 20V
molagree-easemenl Paducah Water -421 N 13th
PER'VIANENT UTILITY EASEMENT
and TEMPORARY CONSTRUCTION EASEMENT
THIS PERMANENT UTILITY EASEMENT dated the day of 2016; by
and between CITY OF PADUCAH, KENTUCKY, a municipal corporation of the home rule class existing under the
laws of the Commonwealth of Kentucky, and a body politic and corporate of P. 0. Box 2267, Paducah; KY 42002-
2267, hereinafter referred to as Grantor, and COMMISSIONERS OF WATER WORKS, THE CITY Of
PADUCAH, D/B/A PADUCAH WATER, 1800 North 8th Street, P.O. Box 2371, (Paducah, Kentucky 42002-2377,
hereinafter referred to as Grantee.
WITNESSETH:
For consideration paid to Grantor in the sum of One dollar (S1 00), the receipt of which is hereby
acknowledged by Grantor, said Grantor hereby grants, sells and conveys to Grantee a permanent and perpetual
utility easement for the right presently or hereafter to lay, maintain, repair, replace, or remove a water main and line
and to temporarily or permanently place upon or beneath or affixed to the herein described real property of the
Grantor any other apparatuses, equipment, devices, or appurtenances of any nature whatsoever which are necessary
to the construction, operation, maintenance, repair, replacement or removal of the above referenced water main and
line. Said perpetual and permanent easement is located along North 14"' Street in McCracken County, Kentucky and
is better defined as follows:
PERMANENT UTILITY EASEMENT
Being a 15' Permanent Easement on the City of Paducah property as recorded in Deed Book 1099 page 156
in the McCracken County Courthouse, said property located along North 14"' Street, Paducah, McCracken
County Kentucky and being more particularly described as follows,
Beginning at the intersection of the south right of way of Martin Luther Icing, Jr. Drive and the east right of
way of North 14"' Street; thence in a southerly direction along the erst right of way of North 14'h Street,
approximately 61 feet to the true point on beginning; thence from the point of beginning in a southeasterly
direction approximately 59 feet to a point 22.4 feet from the east right of way of North 14°i Street; thence in
a southerly direction parallel and 22.4 feet from the east right of way of North 1465 Street, approximately
590 feet to a point; thence in a southwesterly direction approximately 42 feet to a point in the east right of
way of North 14" Street, said point being 17 feet north of the intersection ofthe north right of way of
Madison Street and the east right of way of North 14'h Street; thence in a northerly direction along the east
right of way of North 14th Street, approximately 28 feet to a point; thence leaving the east right of way of
North 14'h Street, approximately 14 feet in a northeasterly direction to a pw.nt 7.5 feet from the east right of
way of North 14th Street; thence in a northerly direction parallel and 7.5 feet from the east right of way of
North 14"' Street approximately 582 feet to a point; thence in a nortWvsterly direction approximately 19
feet to a point in the east right of way of North 14"' Street; thence in anortherly direction along the east
right of way of North 14`h Street approximately 39 feet to the point ofEeginning.
Being a part of the same property conveyed to the City of Paducah, Kentucky by deed dated July
28, 2006, of record in Deed Book 1099, page 156, McCracken County Court Clerk's Office.
In consideration of the aforementioned premises, the Grantor also does hereby grant, bargain, sell,
transfer, and convey unto Grantee, its successors and assigns, a temporary construction easement for
construction of the aforementioned water line project, with all rights in ingress, egress, and regress over and
across real property owned by the Grantor being a portion of the same previcudy described tract of land
aforementioned in this document. Said temporary construction easement shallbj described as follows:
Page 1 of 3
TEMPORARY CONSTRUCTION EASEMENT
Being a variable width Temporary Easement on the City of Paducah, property as recorded in Deed Book
1049 page 156 in the McCracken County Courthouse, said property located along North 14`h Street,
Paducah, McCracken County Kcmuckv and being more particularly described as follows:
Beginning at the intersection of the south right of )xav of Martin Luther King, Jr. Drive and the east right of
way of North 14'' Street; thence in a easterly direction along the south right of way of Martin Luther King.
Jr. Drive, approximately 32 feet; thence in a southerly direction parallel to the east right of way of North
14`r' Street, approximately 757 feet to a point in the north right of way of :Madison Street; thence in a
westerly direction along the north right of way of Madison Street, approximately 32 feet to a �oittt in the
intersection of the north right of way of Madison Street and the east right of way of North l4` Street;
thence in a northerly direction along the east right of way of North 14`� Street approximately 757 feet to the
point of beginning.
SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF.
The Grantee is granted the additional rights, privileges and uses in connection ,vith the above stated
purposes as follows:
1. Grantor agrees to not erect or install permanent buildings upon the land described in this easement.
2. The rights of ingress and egress over, along, under and across areas of the real property of Grantor as
may be necessary or useful for the construction, maintenance, repairs or replacement of the abo%e-
referenced water main and line and related appurtenances. Grantee will utilize existing drives, field
roads etc. to access the water main and line and related appurtenances from public right -of -sway in a
manner that minimizes disturbance to Grantor's real property.
3. The right to temporarily deposit excavated earth, rock, materials and equipment associated with the
construction, maintenance, repairs or replacement of the above -referenced water main and line and
related appurtenances.
4. The temporary construction easement shall be in force at all times during the construction period of the
water line project. Said temporary easement shall terminate following the completion of the
construction.
In the event that the initial construction or subsequent use, maintenance, repair, or replacement work by
Grantee and/or its subcontractors disturbs or damages Grantor's property, Grantee shall be responsible to restore
Grantor's property to a similar condition which existed prior to the disturbance by Grantee and/or is subcontractors.
Restoration shall be performed by Grantee and/or its subcontractors in a reasonable manner and the extent and
completion thereof will be mutually acceptable to both Grantor and Grantee. Grantee shall not be responsible for
restoration resulting from disturbances or damages by others.
To have and to hold the aforesaid utility easement together with its rights, privileges and uses unto Grantee
with covenant of general warranty.
Pursuant to KRS 382.135(2)(a), no statement of consideration is required,
Page 2 OI 1
WITNESSES the hands of the Grantor as of the day and date above wittea.
CITY OF PADUCAH, KENTUCKY
GAYLE KALER, yLkYOR
STATE OF KENTUCKY
COUNTY OFMCCRACKEN
The foregoing instnunent is acknowledged before me this dac of 2016, by
Gayle Kaler, Mayor, of the City of Paducah, Kentucky, on behalf of said municipal corporation, Grantor.
Notary Public, State at Large Notary ID 9
My Commission expires:
SEAL
This document prepared by:
Denton Law Firm, PLLC
P. O. Box 969
Paducah, KY 42002-0969
192949
Page J o[]
t
11
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LLJ
Agenda Action Form
Paducah City Commission
Meeting Date: 22 March 2016
Short Title: 2015 Recreation Trails Program (RTP) Grant Award
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Mark Thompson, Steve Ervin, Sheryl Chino
Presentation By: Steve Ervin
Background Information: The Recreational Trails Program (RTP) is a federal -aid assistance program to help
communities develop and maintain trails for both motorized and non -motorized recreation trail use. The program
provides for all kinds of recreational trail uses such as walking, jogging, hiking; bicycling, and/or mountain biking, in-
line skating, equestrian uses, off-road motorcycling, all -terrain vehicle (ATV), four-wheel driving, or using other off-
road motorized vehicles. Funding is provided through the MAP -21 (Moving Ahead for Progress in the 21st Century)
Act.
The Parks Services Department has been awarded $68,095 in RTP funds to construct a 113 mile walking trail in the
Fountain Avenue Park, also known as the 1411 Street Park, The RTP program requires a 50 percent match. The
total estimated cost for the walking trail is $239,500. Matching funds in the arnount of $171,405 will be provided by
the Foundation for a Healthy Kentucky Investing in Kentucky's Future Grant.
The grant application was approved through municipal order 1828 on March 24, 2015.
Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name: �
Account Number: CD -0083
Project Number: Finance
Staff Recommendation: Authorize the Mayor to sign all required grant related documents.
Attachments: None
e _ ..-Gti-N✓��
Planninq Dept. Head City Clerk City Manager
ORDINANCE NO. 2016 -4 -
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT
AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY
DEPARTMENT FOR LOCAL GOVERNMENT FOR A 2015 RECREATIONAL TRAILS
GRANT PROGRAM AWARD
WHEREAS, the City of Paducah applied for a Recreational Trails Reimbursement
Matching Grant adopted by Municipal Order No. 1828 on March 24, 2015; to construct a 113
mile walking trail in the Health Park located at 421 North l 3th; and
WHEREAS, the Kentucky Department for Local Government has approved the
application and is nmv ready to award this grant.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute a Grant Agreement and
all documents relating thereto with the Kentucky Department fot Local Government for a 2015
Recreational. Trails Grant Program Award in the amount of $68,095.00 for construction of a 113
mile walking trail in the Health Park located at 421 North 13`x' Street. The fiends required for the
snatch of $171,405.00 will be provided by the Foundation for a Healthy Kentucky Invesling in
Kewucicy's Future Grant.
SECTION 2. This expenditure shall be charged through project account CD0083.
SECTION 3. This ordinance shall be read on two separate days and ",III became
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tarnmara S. Sanderson, City Clerk
Introduced by the Board of Cominissioners, March 22, 2016
Adopted by the Board of Corninissioners,
Recorded by Tammara S. Sanderson, City Clerk.
Published by The Paducah Sun,
Iordlparkslgrant-rec trails -Health Park
Agenda Action Form
Paducah City Commission
Meeting Date: March 22, 2016
Title: Engagement Agreement with Moss & Barnett for Cable Franchise Renewal
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jeff Pederson and Pam Spencer
Presentation By: Jeff Pederson
Background:
The cable franchise agreement currently in place with Comcast expires November I, 2016. The current
agreement was signed in 2006. Moss & Barnett; a full-service lam- firm headquartered in Minneapolis.
Minnesota; assisted the City of Paducah in updating the ordinance, drafting the current franchise
agreement, and negotiating with Comcast. Brian Grogan, with Moss & Barnett, negotiated our current
franchise agreement and will again be the City's primary attorney regarding telecommunications law
and franchise negotiations.
In the Engagement Agreement, Moss & Barnett will provide legal representation to renew the cable
television franchise and handle other cable cornmunicall ons issues. A not -to -exceed amount of
$25,000 is outlined in the contract with the City receiving monthly iternized statements «hich
summarize the services rendered. If the negotiation process with Comcast is smooth with very few
issues, the Moss & Barnett expects the total cost to be less than $25,000.
Goal: ❑Strong Economy Z Quality Sen7ices❑ Vital Neighborhoods -F] Restored DowntoNvrrs
Funds Available: Account Name: Legal Services -Cable Authority 31 18�i[r
Account Number: 001-281I-535-2305 %innce
Staff Recommendation:
Attachments:
FDepartment Head City Clerk Cite Manager
ORDINANCE NO. 2016 -4 --
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN
ENGAGEMENT AGREEMENT FOR LEGAL REPRESENTATION IN THE CABLE
COIIMUN[CATIONS FRANCHISE RENEWAL PROCESS AND 10 HANDLE OTHER
CABLE COMMUNICATIONS ISSUES
BE 1T ORDAINED BY THE CITY OF PADUCAH, K1 NTUCKy':
SECTION 1, Authoriziation. That the Mayor is hereby authorized to execute an
engagement agreement with Moss & Barnett, in an amount not to exceed S25,000 for legal
representation in the cable communications fi-anchise renewal process and other cable
conlmunlcatlons Issues.
SECTION 2_ Expenditure. This expenditure shall be charged to the Cable
kuthor-ity -- Legal Services account.
SECTIO",,"). Seg crability. I l'any section; paragraph 4r prop ision of this
Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the remaininu
provisions of this Ordinance.
SECTION 4. Compliance With Open 3�Zeetit�us La��s, The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance
were taken in an open Meeting of this City Commission, and that all deliberations ofthis Cite
Commission and of its committees, if any, which resulted in formal action, were in meetin`)-s
Open to the public, in full compliance Nvith applicable legal requirements.
SECTION 3. Conflicts. All ordinances, resolutions, orders or parts thereof 111
conflict Nv ith the provisions of this Ordinance are, to the extent of such conflict, hereby repealed
and the proN isions of this Ordinance shall prevail and be given effect.
SECTION 6. This ordinance shall be read on two separate days and will Become
effective upon summary pubiication pursuant to KRS Chapter 424.
Ma),or
ATTEST:
Tammara S. Sanderson, Cit} Clerk
Introduced by the Board of Commissioners March 22, 2016
Adopted by the Board of Commissioners, April 12, 2016
Recorded by Tammara S. Sanderson, City Clerk, April 12, 2016
Published h% The Paducah Sun,
.old, ,Coll tract -cab le renewal 2016
ENGAGEMENT AGREEMENT
This Engagement Agreement sets forth the agreement between the City of Paducah,
Kentucky ("City") and Moss & Barnett, A Professional Association ("Moss & Barnett',
concerning legal representation to renew the cable television franchise held by Comcast
of the South ("Comcast") and to handle other cable communications issues as may be
directed by the City. For purposes of this representation, Moss & Barnett understands
that its client is the City not any of its individual officers, agents or employees or any
other entity.
A. The scope of the engagement is to assist the City in connection with drafting and
negotiating a cable television franchise with Comcast, advising the City regarding
the renewal process to be followed and other related cable communications
services as directed by the City. Moss & Barnett's 2016 hourly rates for
communications work on behalf of municipal clients ranges from $170/hour for
paralegal work to $470/hour for senior shareholder work. Moss & Barnett
generally finds that the average hourly rate for municipal franchise renewal work
is approximately $310/hour. The parties recognize that neither the City nor Moss
& Barnett can control the actions of the cable operator during renewal
negotiations; and, therefore the cost may be higher or lower than the estimated
costs. Our billing rates are subject to change from time to time, generally in
January of each year. The initial contract amount is not to exceed $25,000. The
contract may be amended with the approval of the Paducah City Commission.
B. Moss & Barnett will represent the City with Brian Grogan as the primary attorney
responsible for all services. While other professionals at Moss & Barnett may
perform services on the City's behalf in connection with the services referenced
above; it is understood and agreed that Brian Grogan will not be removed or
replaced as the primary and responsible attorney for all services without the prior
written consent of the City. Moss & Barnett will use. its best judgment to
determine the most economical use of its attorneys and its staff personnel.
C. The City will receive an itemized statement of its account from Moss & Barnett on
a monthly basis, which summarizes the services rencered, and the costs and
expenses incurred on the City's behalf. Moss & Barnett reserves the right to
increase the hourly rates of any attorneys and staff. Such increases will,
however, not be implemented without the prior approval of the City. Time is
billed by the one-tenth of an hour, which is the minimum time charged for any
service. Billed time includes all time spent on the City's behalf in connection with
the matter referenced above, including conferences, telephone calls, drafting and
reviewing of documents and memoranda, preparing and reviewing of
correspondence, negotiations, legal research, interoffice conferences, and travel
to and from locations away from the office.
30S6184v2
D. The City will reimburse Moss & Barnett for all reasonable and necessary costs
and expenses which we incur on the City's behalf. These costs and expenses
include charges for subcontractors working on the City's behalf, photocopying,
delivery and messenger services, WESTLAW, travel, mileage, food and lodging.
E. The periodic statement of account which the City will receive from Moss &
Barnett will include a brief description of activity on the matter. We do not
itemize all specific services rendered on a particular date. The City will contact
Moss & Barnett in writing within thirty (30) days of receipt of its statement if the
City has a question regarding any charges on its statement. If Moss & Barnett
does not hear from the City, it will assume that there are no questions or
problems.
F. All balances on the City's account are due thirty (30) days after the date of the
statement. Interest at the legal rate shall accrue on the unpaid balance of the
City's account from the due date.
G. Moss & Barnett is a general service law firm that the City recognizes has
represented, now represents, and will continue to represent numerous clients
nationally and internationally, over a wide range of industries and businesses and
in a wide variety of matters. Given this, without a binding conflict waiver,
conflicts of interest might arise that could deprive the City or other clients of the
right to select this firm as their counsel. Thus, as at-, integral part of the
engagement, the City agrees that Moss & Barnett may, now or in the future,
represent other entities or persons, including in litigation, adverse to the City on
matters that are not substantially related to (a) the legal services that we have
rendered, are rendering, or in the future will render to the City under the
engagement and (b) other legal services that we have rendered, are rendering,
or in the future will render to the City (an "Allowed Adverse Representation"),
The City also agrees that it will not assert that either (a) this firm's
representation of the City in any past, present, or future matter or (b) this firm's
actual, or possible, possession of confidential information belonging to the City is
a basis to disqualify this firm from representing another entity or person in any
Allowed Adverse Representation. The City agrees thz:t any Allowed Adverse
Representation does not breach any duty that this firm owes to the City.
H. Moss & Barnett assures that its services will be accomplished in a timely manner
and with the cooperation and assistance of the City. In this regard, the City
agrees to designate a contact whom Moss & Barnett will contact and who will
regularly review, discuss, and meet with Moss & Barnett regarding the services
provided, the time for performance of the services, and to assist in arranging
meetings, conferences, and other arrangements with City personnel to facilitate
the performance of services by Moss & Barnett and to ensure that all information
and issues required for review by the City are made available to Moss & Barnett.
2
3056184x2
The City designates Jeff Pederson, City Manager, as its contact person for this
project.
I. This Agreement may be terminated for any reason by either the City or Moss &
Barnett upon giving thirty (30) days written notice to the other. If such notice is
given to Moss & Barnett, it shall immediately cease work. All fees and costs
incurred to the date of receipt of the notice will be paid to Moss & Barnett.
Otherwise, there shall be no further liability to the City.
J. Although Moss & Barnett is not required to do so, it is Moss & Barnett's policy to
retain files for ten (10) full calendar years after a file has been closed. Files will
thereafter be destroyed unless the City specifically directs us otherwise, If the
City wishes all or a part of the City's file returned to the City, please notify Moss
& Barnett as soon as possible. All reasonable steps will be taken to preserve
confidential communications and secrets from disclosure to third parties,
K. This Agreement contains all of the terms of the services and financial
arrangement between the City and Moss & Barnett and can only be modified by
a written document signed by both parties.
MOSS & BARNETT,
A Professional Association
Brian T. Grogan, Esq., Shareholder
Dated: , 2016
CITY OF PADUCAH, KENTUCKY
UN
Jeff Pederson, City Manager
Dated: , 2016
ME
Gayle Kaler, Mayor
Dated:
3
3os6184v2
2016