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Home My WebLink AboutCCMPacket2014-01-14CITY CONIivIISSION i'vIEETh1G AGENDA FOR JANUARY [4, 2014 5:30 P.M. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE —:bliss Michael Ellen Walden, PTHS Sophomore ADDITIONS/DELETIONS PRESENTATION: EY2013 Audit —J. Perkins/Kemper CPA Groin, LLP L NILNUTES II. APPOINTMENTS A. Paducah-ylcCracken County Convention & Visitors Bureau Board III. ;MOTIONS A. R & F Documents IV. MUNICIPAL ORDERS A. Personnel Actions — C. MED>FORD V. ORDINANCES — ADOPTION A. Sale of Property Located at X101 Washinaton Street On Behalf of Paducah Water — G. ANDERSON B. 2013 Ky Office of Homeland Security LEPP Grant Award — ASST. CHIEF S. GRIMES, S. ERVIN VI. CITY MANAGER REPORT VII. MAYOR & COMMISSIONER CONVVIENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION JAN L: -CRY 7, 2014 At a Regular N/leeting of the Board of Commissioners, held on Tuesday. January 7, 2014 at 3:30 p.m., in the Commission Chambers of City Hall located at 3CO South 5th Street. Mayor Kaler presided, and upon call of the roh by the City Clerk. the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilsw and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Will Hancock, Paducah Tilghman High School senior, led the pledge. CHRISTMAS PARADE FLOAT WINNERS Mark Thompson, Mallory Gentry, and Mayor Kaler presented a% ands to the winners for the 2013 Christmas parade. The theme was "The Nlagic of Christmas". The awards were given to the following winners: Non Float: 1st: Jerry Wurth 2nd: Jason's Collision 3rd: Rhythm Factory Religious Float: 15t Reidland United Methodist 2nd: Harmony Baptist Church 3rd: Ninth Street Tabernacle Youth Drill Team: 1st: Mayfield Elementary Cheerleaders 2nd: Silver Linings Home School Colorguard There were not three in this category Band: 1st: Paducah Tilghman Bard of Blue 2nd: McCracken County Mustangs Band There were not three in this category School Float: 1st: Paducah Public Schools 2nd: MSU Paducah There were not three in this category Themed Float: 1st: Cub Scouts Pack 420 2nd: Pizza Inn 3rd: Goodwin Farms 4th: Highland Cumberland Presbyterian Church Sth: Girl Scouts Troop 4395 XF1X1' TFC Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the December 17. 2013, City Commission meeting be waived and that the Minutes of Said meeting prepared by the City Clerk Le approved as written. Adopted on call of the roll. yeas. Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENT COMMISSIONERS OF NVATER WORKS Mayor Kaler made the following reappointment: "WHEREAS. subject to the appro4, of the Board of Commissioners, I hereby reappoint Jim Wheeler and William T. Clayton as members of the Commissioners of Water Works. These terms will eepire January 6, 2018. Commissioner Gault offered motion. seconded by Commissioner Atraham, that the Board of Commissioners approve the recommendation of Mayor KaIcr in reappointing Jim Wheeler and William T. Clayton as members of the Commissioners of Gy"ater Works. .adopted on call of the roll, yeas. Commissioners Abraham, Gault, Rhodes. Nilson and Mayor Kaler (5). JANUARY 7, 2014 MUNICIPAL ORDER PERSONNEL CHANGES Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Nianaeer, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be appro%'ed. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gauh, Rhodes, Wilson and Mayor Kaler (5). 2013 NATIONAL ENDOWMENT FOR THE ARTS "OUR TOW'S"' GRANT APPLICATION Commissioner `Nilson offered motion, seconded by Commissioner Rhodes, that Municipal Order entitled, "A MUNICIPAL. ORDER APPROVM aN APPLICATION AND ALL DOCUMENTS NECESSARY FOR THE CITY OF PADUCAH PLANNING DEPARTMENT IN PARTNERSHIP WITH THE COLUMBIA THEATER TASK FORCE AND THE PADUCAH FILN-I SOCIETY TO APPLY FOR THE 2014 OUR TOWN MATCHING GR..INT FUNDED BY THE NATIONALENDOWNIENT FOR THE ARTS FOR S81,500, FOR THE COLUMBIA THEATER PROJECT.' be adopted. Adopted on call of the roll, yeas, Commissioners Abraham. Gault, Rhodes, Wilson and iMayor Kaler (5). iN10.91752: BK 9 DECLARATION OF SALE OF SURPLUS PROPERTY — 1235 SOUTH 5TH STREET Commissioner Abraham offered motion, seconded by Commissioner Gault, that a NIunicipaJ Order entitled, "A MUNICIPAL ORDER APPROVING THE SALE OF REAL PROPERTY LOCATED AT 1235 SOUTH 5"" STREET FOR AND IN CONSIDERATION OF `;;175 TO JULIEANN ROSE," be adopted. Adopted on call of the roll. yeas, Commissioners Abraham, Gaull, Rhodes, Wilson and Mayor Kaler (5). NIO.#1753; BK 9 ORDINANCES — ADOPTION AUTHORIZE NIAYOR TO EXECUTE A COOPERATION AGREEMENT WITH THE UNITED STATES ARMY CORPS OF ENGINEERS FOR PADUCAH LEVEE REPAIRS SUSTAINED DURING THE 2011 FLOOD Commissioner Gault offered motion, seconded by CommissionerAbraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDPNANCE AUTHORIZING THE MAYOR TO EXECUTE A COOPERATION AGREEMENT BETWEEN THE UNITED STATES OF AMERICA, DEPARTIIEN7 OF THE ARMY CORPS OF ENGINEERS FOR REHABILITATION OF A FEDERAL FLOOD CONTROL WORK". This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Nlayor to execute a Cooperation agreement between the United States of America, Department of the Army Corps of Eugint�ers for rehabilitation assistance for damages sustained to the City of Paducah Levee Scstem during the 2011 Flood pursuant to Public Law 8.4-99 as documented in the USACE's Project Information Reports approved by the Division Engineer on November 2l, 2013. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes. Nilson and N[ayor Kaler (5). ORD.42014-1-81 10: BK 33 ORDINANCES — INTRODUCTION SALE OF PROPERTY LOCATED AT 401 WASHINGTON STREET ON BEHALF OF PADUCAH WATER Commissioner Rhodes offered motion, seconded by Commissioner Nilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDITNANCE APPROVING THE SALE A.ND TRANSFER OF MUNICIPALLY OWNED REAL PROPERTY HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER". This ordinance is summarized as follows: In this Ordinance the City o€Paducah (" Ci(l") approves the sale of surplus real property located at 401 Nb'ashington Street, Paducah. Kentucky pursuant to a Real Estate Purchase Agreement dated august 13. 2013 by and between Paducah Water and Great Rivers. L.L.C., an Illinois limited Iiability company. JANUARY 7. 2011 for and in consideration of TWO HUNDRED FIFTY THOUSAND AND 00/l00 DOLLARS ($250,000.00) and in accordance with the terms and ocnditions set forth in the aforesaid agreement. This Ordinance further authorizes the Mayor of the City of Paducah, Kentucky, for the use and benefit of Paducah Water to execute and deliver a special warranty deed of conveyance of the surplus property. 2013 KY OFFICE OF HOMELAND SECURITY LEPP GRANT .AWARD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A 2013 LAW ENFORCEMENT PROTECTION PROGRAM GRANT AWARD FOR THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREETMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY." This ordinance is summarized as fellows: That the City of Paducah accepts grant funds in the amount of S4,400 through the Office of Homeland Security for a reimbursable 2013 Law Enforcement Protection Pragram Grant Award to purchase body armors for police officers to be used by the Paducah Police Department. This award does not require a local cash match. Further. the Ma}or is authorized to execute a grant agreement and all documents relating thereto for the grant award. CITY NIANAGER REPORT Mr. Pederson asked for an executive session to discuss a personnel issue. MAYOR & CONEVIISSIONER COMMENTS Comm. Wilson talked about the grmtd opening for the Murray Stae University's Paducah Regional Campus. She thinks our community will benefit greatly from the location of the school. PUBLIC COMMENTS None were given. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Gault that the Board go into closed session for discussion of matters pertaining to the following topics: Issues which might lead to the appointment. dismissal, ordisciplining of an employee. as permitted by KRS 61.8 10( 1)(1). Adopted on call of the roll. yeas, Commissioners Abraham, Gault, Rhodes. Wilson mid Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: January I1, 2011 City Clerk Mayor BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION V Appointment ❑ Reappointment ❑ Joint Appointment NAME:�rU 1 /aha Q ❑ Joint Reappointment NAME OF BOARD OR COMMISSION:u_�f�-l�lr racle�u�_ n DATE TO BE PLACED ON AGENDA: EXPIRATION OF TERM DATE: APPOINTEE'S HOME ADDRESS: Street: City/Zip: Phone: C (sl 51 1 ?.�S Email Address: AO q cl -,—y"a, 9 COfY1 Appointee's Business Name:_ `1`1yCfS 1�ctia, rants .1 NC. Address: City/Zip: Phone: TO REPLACE ON BOARD: Mo,un r a M( garvul ❑ Thank you ��j ZResigned ADDRESS: ��LI f 10,f -L, -c)0 S4f2Q4 _ ❑ Term Expired ❑ Other (explain) City/Zip: f (1 (i l Cly 1 Y L� Z 70 Appointee Confirmation: Date: 94041—Li- l 0 IL By: Board of Commission Approval: J Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRN[AN: Cc: file January 14, 2014 1 move that the following documents be received and Filed: DOCUMENTS Insurance Certificates: a. Harper Construction LLC b. Cleaver Construction Company c. Ivitts Plumbing Contractors d. A&K Construction, Inc. e. iVl P Lawson Construction, LLC F. Heflin, Inc. g. AST Environmental, Inc. h. Asphalt Paving, Inc. i. Jim Smith Contracting Company 2. Notice of Cancellation for the Board of Commissioners ofthe City of Paducah. Kentucky For December 24, 2013 3. Deeds: a. 1551 South 5"' Street b. 625 George Street c. 164 Clements Street 4. Contracts & Agreements: a. Interlocal Cooperation Agreement with the Concord, Reidland-Farley, Hendron, Lone Oak, and West tMeCracken Fire Protection Districts establishing an automatic/mutual aid agreement in the event of a fire or rescue emergency (ORD 20 l l -12-7889) b. Fuel Supply One -Year Renewal Agreement with JSC Terminal, LLC dba Mid West Terminal (ORD # 2012-02-7900) c. Resurfacing Program One -Year Renewal Agreement and Continuation Certificate with Jim Smith Contracting Company, LLC (ORD; 2012-03-7911) Zn d. Agreement for Services with Edumedics, LLC (ORD # 2013-12-8107) e. Strategic Health Risk Advisor & Strategic Benefit Placement Services Contract with Peel & Holland Financial Group (ORD # 2013-12-8106) 5. Columbia Theatre Concept Study presented at the December 17, 2013 Board of Commissioners Meeting 6. Paducah Power System Electric Rates and Rules & Reeulations for December 2013 7. Audit of G. P. E. D.C. Financial statements by Williams, Williams & Lentz, LLP as of June 30, 2013 and 20 t 2 CITY OF PADUCAH January 14, 2014 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. / Z o/ Da CITY OF PADUCAH PERSONNEL ACTIONS January 14, 2014 Rl!'A 81(3�141E�t .y� 45 -} ql ' -3' k Y/. %r kk 'K tl i'rev�o�siA su6mitean :a ed o:Pars6nnF Ac'o�s e` WNW3� an , wxv»na.,es-zasax:ayaa_�.csea i PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FIRE PREVENTION Dicke Janet N Office Manager Executive Assis`rnl I NCS Non -Ex November 28. 2013 $20.871Hr $19.541Hr** *PPSC submitted with hourly rate previous to annual salary adjustment ! Correction. sent to Payroll 12-20-13 " ''�'..r�:�M" �PAYROLLA��i3,1�]STl41E�IFSIFRAC�SFERSIPROM07101�S1fEMPQRAR1r�A§SIGNMENTS�:, PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FIRE SUPPRESSION Campbell, Heston A Campbell: Heston A Hines Ronne L Hines, Ronnie L Relief Driver $14.401H r Acting Fire Lieutenant $15 611Hr Relief Driver $14.401Hr Acting Fire Lieutenant $15.611H r Acting Fire Lieutena-it $15.611Hr Relief Driver $14 40/Hr Acting Fire Lieutenant $15.611Hr Relief Driver $14.401Hr NCS Non -Ex November 24 2013 NCS Non -Ex January 2, 2014 NCS Non -Ex November 9. 2013 NCS Non -Ex December 3 2013 YERMINATINS PART TIME PTf}REMPORARYlSEA$0l�AL POSITION REASON EFFECTIVE DATE PRA Perkins, Jessica Seasonal Program Coordinator Seasonal 1 Temporary December 1, 2013 Gibson, Susan Seasonal Executive Asst I Seasonal 1 Temporary September 1, 2013 163513 Agenda Action Form Paducah City Commission Meeting Date: January 7, 2014 Short Title: Sale of 401 Washington Street on Behalf of Paducah Water ®Ordinance ❑ Emergency ❑ Municipal Order F-1Resolution❑ Motion Staff Work By: Presentation By: Glen Anderson, General Manager, Paducah Water Background Information: As a result of the completion of the Paducah Water's new busiaess office building off of North Wh Street, in Paducah, the former business office of Paducah Water located at 401 Washington Street, Paducah, Kentucky (the "Property") and owned by the City of Paducah, Kentucky, for the use arid benefit of the Commissioners of Waterworks of the City of Paducah, DBA Paducah Water ("Paducah Water") was deemed surplus real estate and was authorized to be sold by Paducah Water by Municipal Order No, 1685, adopted by the Board of Commissioners on September 11, 2012, On August 13, 2013, Paducah Water entered into a Real Estate Purchase Agreement, as may be amended, (the "Agreement") for the sale of the property to Great Rivers, L.L.C., an Illinois limited liability company, for and in consideration of TWO HUNDRED FIFTY THOUSAND AND 001100 DOLLARS ($250,000.00) and in accordance with the terms and conditions set forth i11 the Agreement. The sale is to be consummated on or before February 3, 2014. The monies due to Paducah Water for the sale of the surplus property shall be remitted to Paducah Water following execution and delivery of the aforesaid deed of conveyance. Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account [dumber: Finance Staff Recommendation: Attachments: Department Head City Clerk City Manager ?�2 Agenda Action Farm Paducah City Commission Meeting Date: January 7, 2014 Short Title: 2013 KY Office of Homeland Security LEPP Grant Award ® Ordinance ❑ Emergency ❑ ivlunicipal Order ❑ Resolution ❑ Motion Staff Work By: :asst. Chief Stacey Grimes, Sheryl Chino Presentation By: :asst. Chief Stacey Grimes, Steve Ervin Background Information: The Kentucky Office of Homeland 3zcurity (KOHLS), Law Enforcement Protection Program (LEPP) will reimburse law enforcement agencie> lir prior -approved items including body armor, duty weapons, ammunition and electronic control devices. The Police Department has received awards From this agency in the past and desires to develop and submit an application with for the KOHS. The Police Department has been awarded a LEPP Grant in the amourtof 54,400, to reimburse the city for the purchase of eight (8) body armors. The grant award does not requir•w ani match funds. If the Commission desires the Police Department to accept thisa�Aard Funding and it must authorize and direct the yiavor to sign all grant related docutmeitts. Goal:❑ Strong Economy® Quality Services❑ Vital Neighborhoods❑ Restored Do«ntowns Funds Available: Project Title: 2014 LEPP Grant Project #: P00077 Finance File 4. 6.253 Account #: #: 040-16 16-521.23-07 Staff Recommendation: Approval Department Head City Clerk riy , lana6er