HomeMy WebLinkAboutCCMPacket2013-10-15CITY COMMISSION iVIEET[NG
AGENDA FOR OCTOBER 15. 2013
5:30 P.M.
ROLL CALL
INVOCATION — Pastor Russell Frazier — First Church of the Nazarene
PLEDGE OF ALLEGIANCE — Palmer Stroup — PTHS Sophomore
PRESENTATION— 2nd Annual ]-Day Conference for Electrical, Building, and Fire
Professionals — April Tinsman
ADDITIONS/DELETIONS
1.
1b L iUTES
II.
MOTIONS
A. R & F Documents
III.
iVIUNICIPAL ORDERS
IV.
ORDINANCES —ADOPTION
A. Jackson )-louse Elevator COmmUnit% Development Block Grant
Extension — S. ERVIN
B. Change Order 42 for the Riverfront Redevelopment Project Phase 1-A 1
— R. MURPHY
C. Employment Agreement for Police Chief— CITY MGR
V.
ORDINANCES — INTRODUCTION
A. Contract �%ith Convention Center Corporation --CITY iVIGR
VL
CITY MANAGER REPORT
VII.
MAYOR & COM-NIISSIONER CONUVIENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
0-.)
Paducah Fire Prevention Division to Host 2"`t Annual 1 -Day Conference for Electrical,
Building, and Fire Professionals
PADUCAH -- The Paducah Fire Prevention Division is hosting a one day conference Cor Electrical, Building.
and Fire Service professionals. Classes will be offered to benefit electricians, electrical inspectors, anyone
involved in the electrical industry, building contractors, building inspectors, building code professionals. (such
as Architects, Engineers. Designers), and Firefighters. The workshop will be Friday, October 25. from 8 a.m.
until 5 p.m., registration to begin at 7:30 a.m.. at the Julian Carroll Convention Center located at 415 Park
Avenue in Paducah. The FREE conference is available to anyone in the electrical, building/construction/design.
or firefighting professions. Are -registration by Monday. October 21 is required as lunch and materials will be
provided.
City of Paducah Fire Department Deputy Chief of Fire Prevention Greg Cherry says, "In the Fall of 2012 we
offered a one day conference for electrical professionals that was successful with more than 80 in attendance.
We have expanded the conference to include classes in building and fire service this year. Orn• department is
striving to be an active resource For the community and for construction and fire service professionals. We are
offering continuing education opportLrnities as a way for us all to come together and develop strong working
relationships and to build and maintain stronger, safer structures for citizens and the community." U
The electrical class offered is "The IAEI Analysis of Changes -2014 NEC" taught by Mr. Bill
McGovern. McGovern is the Electrical Inspection Services Supervisor lbr the City of Plano. Texas. McGovern
represents the International Association of Electrical Inspectors (IAEI) on Code Making Panel -2 for the 2008.
201 1, and 2014 editions of the National Electrical Code. This class is designed to cover the major changes in
the National Electrical Code for the 2014 code cycle. There are four new articles that will be discussed as well
as numerous changes and some re -organization for the code cycle.
The building code class vii[[ be instructed by Mr. Russel] Thornburg. Tbornburg has served as a building
technician, field inspector. and plans examiner since 1998, with 30 years of construction and inspection
experience. He teaches building inspection technology classes for colleges, and also instructs for the
International Code Council for residential codes. The course "2009 IECC-Performing Residential Energy
Inspections" will be available for building professionals. Objectives will be to locate general topics in the 2009
IECC, locate applicable tables in the 2009 IECC for specific situations, apply code requirements to real world
situations, explain the intent behind a code requirement, and identify essential code components for designing
energy-efficient building thermal envelops, energy efficient mechanical design, and electrical power and
lighting systems.
Fire service professionals will have a class available on Hybrid Car Technology. Students will learn fire
suppression and extrication techniques for hybrid vehicles. The Instructor for this class will be Mr. Michael
Shoulders. He is an IFSAC Level 11 Instructor. AAS. NREMT-P. Mr. Shoulders has 14 Years of service in
Fire Service/EMS.
Participation in the classes will provide attendees with horn's of continuing education for the State of Kentucky.
The Paducah Fire Department welcomes sponsors for the event. If you are interested in being a sponsor, or
reserving a vendor space, contact April Tinsman in the Fire Prevention Division at 270-444-8527. To pre -
register for the event, complete a registration form that is available on the City of Paducah website at
k �x ,1�a�lucal�k��{4?v or call the Fire Prevention Division for more inforniation.
#44
OCTOBER 8, 2013
At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 8, 2013, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler
presided, and upon call of the roll by the Public Information Officer, Pam Spencer, the following
answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
INVOCATION
Pastor Tomrny Tucker, Pastor for Caring and Senior Adult Ministries at First Baptist Church of
Paducah, gage the invocation.
PROCLAMATION
Mayor Kaler presented a proclamation to Troy Brock, Director of Pupil Personnel at Paducah
Independent Schools, proclaiming October 20-26, 2013 Safe Schools Week.
MINUTES
Commissioner Abraham offered motion. seconded by Commissioner Gault, that the reading of
the Minutes for September 24, 2013 and October 1, 2013 City Commission meetings be waived
and that the Minutes of said meetings prepared by the City Clerk be approved as written
Adopted on call of the roll. yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MOTIONS
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the follo\\ Ing
documents be received and filed:
DOCUMENTS
Insw-arrce Certificates:
a. Jason Sams, DBA Sams Brothers Concrete
b. Faughn Electric, Inc.
Right of Way Bond for ,lason Sams, DBA Saris Brothers Concrete
Notice of Cancellation for the Board of Commissioners ofthe City of Paducah for 5:30
p.m., September 10, 2013
4. Commissioner's Deeds:
a. 434 Ohio Street
b. 1131 Flournoy Street
Deed of Release for Freedom Capital Investments (ORD # 2008-02-7391 )
6. Agreements/Contracts:
a. Second Amendment to Tower Option and Lease Agreement between the City of
Paducah and New Cingular Wireless PCS, LLC (O.RID # 2013-09-8084)
b. Memorandum of Understanding between City of Padticalt and Tom Dunn for
Roof Stabilization for the Roof Stabilization Assistance Program for 203
Broadway (ORD # 2013-09-8079)
c. Memorandum of Understanding between Superior Care Homes, Inc. and City of
Paducah for the relocation of corporate offices and rehabilitation facility (ORD #
2013-09-8085)
OCTOBER 8, 2013
d. AIA Design -Build Construction Agreement between City of Paducah and
McCracken County and A&K Construction, Inc. for the Teletech Call Centel-
(ORD
enter(ORD 9 2013-08-8054)
e. Agreement between City of Paducah and Harper Construction, LLC for the
Greenway Trail Phase 11 (ORD 4 20 13-09-8076)
Change Order # 3 with Bluegrass Uniforms for Uniform Services for the Fire Department
(ORD 8 2013-09-8070)
Change Order 8 1 with Bluegrass Fire Equipment Company and Pierce Manufacturing
Company, Inc. for two Triple Combination Pumper Trucks (ORD 9 2013-09-8075)
Grant Agreement for 2013-2014 Edward Byrne Memorial Justice Accountability Grant
(JAG) Award (ORD #2013-09-8083)
10. Williams, Williams & Lentz, LLP Financial Statements for years ended June 30, 2013
and 2012 for Paducah Water Works
1 1 . Paducah Water Works Financial Highlights for August 2013
12. Annual Report for• Television Department for FY 2012-2013
Adopted on call of the roll, yeas. Commissioners Abraham, Gault, Rhodes. Wilson and Mayor
Kaler (5).
ORD[NANCE — ADOPTION
APPROVE AGREEMENT WITH THE KY DEPARTMENT OF HOUSING, BUILDINGS
AND CONSTRUCTION FOR EXPANDED JURISDICTION
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE COMMONWEALTH OF
KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION AND
THE CITY OF PADUCAH, KENTUCKY. " This ordinance is summarized as follows: That the
Mayor is hereby authorized to CXecrrte an agreement between the Commonwealth of Kentucky,
Department of Housing, Buildings and Construction, and the City of Paducah. Kentucky, for
additional plan review and inspection responsibilities within the City of Paducah. This
agreement is for a term of three years. however, it may be canceled as described in KRS
198 8.060.
Adopted on call of the roll. yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD 4 2013-10-8087 BK 33
AUTHORIZE AND APPROVE THE PURCHASE & ACQUISITION OF PROPERTY
LOCATED AT 5065 CONCORD AVENUE FOR THE OLIVET CHURCH ROAD
IMPROVEMENT PROJECT
Commissioner Wilson offered motion, seconded by Commissioner• Rhodes, that the Board of
Coin inissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
APPROVING THE PURCHASE AND ACQUISITION OF THE REAL PROPERTY
LOCATED AT 5065 CONCORD AVENUE, PADUCAH, McCRACKEN COUNTY.
KENTUCKY, FROM BETTY J. OWENS, FOR THE IMPROVEMENT OF A PUBLIC
PROJECT This ordinance is summarized as follows: This Ordi,iance authorizes the Cih of
Paducah, Kentucky, to purchase the real property located at 5065 Concord Avenue, Paducah,
McCracken County, Kentucky (tile "Property"), for purposes of the Olivet Church Roadwa}
Improvement Project from Betty J. Owens, for the purchase price of Five Hundred Thousand
OCTOBER 8, 2013
Dollars ($500,000.00), subject to the reservation of a life estate interest reserved by Owens in and
to a portion of the Property to be set out in the deed of conveyance From Owens to City of
Paducah.
Adopted on call of the roll, yeas. Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD # 2013-10-8088 BK 33
ORDINANCES — INTRODUCTION
JACKSON HOUSE ELEVATOR COMMUNITY DEVELOPMENT BLOCK GRANT'
EXTENSION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH ACCEPTING AN AMENDMENT TO THE GRANT AWARD FOR AN
EXTENSION OF TIME WITH THE OFFICE OF THE GOVERNOR, DEPARTMENT FOR
LOCAL GOVERNMENT FOR THE PADUCAH JACKSON HO'IJSE ELEVATOR
REHABILITATION PROJECT COMMUNITY DEVELOPMENT BLOCK GRANT 410-109"
'rhis ordinance is summarized as Follows: That the City of Paducah hereby accepts an
amendment to the Grant Agreement with the Office of the Governor, Department for Local
Government to extend the project completion date from December 31, 2013 to December 3 I,
2014, for the Paducah Jackson House Elevator Rehabilitation Project Community Development
Block Grant # l 0-109,
CHANGE ORDER 92 FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE
l -A
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER 92 WITH MAC CONSTRUCTION & EXCAVATING, INC., FOR THE
RIVERFRONT REDEVELOPMENT PROJECT PHASE I -A, PILES AND MASS FILL, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID CHANGE ORDER". This ordinance is
summarized as follows: The City of Paducah hereby approves Change Order No.2 with MAC
Construction & Excavating, Inc.in the amount of $314,428.82, therefore, increasing the total
contract price to $4,805,028.82 for the Riverfront Redevelopment Project Phase I -A. Piles and
Mass Fill, authorizes the Finance Director to transfer the required additional $50,000 for
completion of the project from the Investment Fund to the Riverfront Development Project
account and reduce the transfer from the Investment Fund to the MAP Fund by $50,000, and
authorizes the Mayor to execute said change order.
EMPLOYMENT AGREEMENT FOR POLICE CHIEF
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Coin rnissioners introduce and ordinance entitled, "AN ORDINANCE
AUTHORIZING THE MAYOR TO EXECUTE AN EMPLOYMENT AGREEMENT
FOR POSITION OF POLICE CHIEF". This ordinance is summarized as follom: That
the Mayor is hereby authorized to execute an Employment Agreement bethNeen the Cih'
of Paducah and Brandon Barnhill for employment as Police Chiefof the City of Paducah.
CITY MANAGER REPORT
City Manager Pederson requested that the Board of Commissioners go into Executive Session for
Economic Development topics.
COMMISSIONER COMMENT
Commissioner Abraham wanted to brim to the attention of the Police Department that in the 21'`
Street, Madison. and Monroe area, some citizens have complained that items have been stolen
during, the night.
OCTOBER 8, 2013
Commissioner Abraham spoke about clarifying what animals the Animal Warden is able to
control. Mayor Kaler informed the Commission that since some animals are considered feral
animals, citizens must first trap the animal using a safe trap and then the Animal Warden will
remove the feral animal.
Commissioner Abraham brought to the attention of the Commission an issue with the bus stop
down the block from the 28°i Street and Jones St. corner where citizens are concerned that the
traffic moves too fast and could potentially be dangerous.
PUBLIC COMMENTS
Jeanette Jennett, spoke about bullying in schools and the need for awareness in schools.
EXECUTIVE SESSION
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go
into closed session for discussion of matters pertaining to the following topics:
A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gantt, Rhodes, Wilson and Mayor
Kaler (5).
Upon motion the meetin_adjourned.
ADOPTED: October 15, 2013
City Clerk
Mayor
OCTOBER 15, 2013
I move that the following documents be received and filed:
DOCUMENTS
Insurance Certificates:
a. Schmitt Concrete, Inc.
b. Brookshire Concrete Construction
2. Agreements/Contracts:
a. Agreement between City of Paducah and Marcum Engineering, LLC for the Final Phase
of the Julian Carroll Convention Center Renovation Project (ORD # 2013-09-8077)
b. Grant Agreement for Port Security Grant Program for Riverfront Video Security Project
Phase II (ORD # 2013-09-8082)
Change Orders g 1 & 2 with NIURTCO, INC. for the Noble Park Pool Spraypad Project (ORD
2013-10-8086)
Agenda Action Form
Paducah City Commission
Meeting Date: October 8th, 20 11
Short Title: Community Development Block Grant (CDBG) Grant Agreemeni amendment
® Ordinance ❑ Emergency ❑ NAunicipal Order ❑ Resolution F1 motion
Staff Work By: Steve Ervin
Presentation By: Steve Ervin
Background Information:
The federal CDBG program, administered by the Kentucky Department for Local Government (DLG), is designed to
benefit low-income individuals and special populations that includes the elderly, liandicapped or disabled.
An application authorized by Municipal Order 1559 on behalf of the Jackson Flouse Seniors Center was approved by
DLG for funding and required several actions by Commission Ordinance
including acceptance of the terms and conditions of the award in a formal grant
agreement with the Commonwealth
The grant agreement stipulated that the City is the award recipient on behalf of
the facility owner, the not-for-profit Western Kentucky Seniors Center [inion
Labor Housing Corporation, and provides a $1,000,000 award to reliabihmte tNvo
existing elevators and construct a new multi -service elevator,
The Jackson House project is estimated at 75% complete at this time.
Completion date is anticipated to be December 31, 2013. Staff is requesting a
year extension to allow for additional time if needed.
If the Commission desires to proceed %Kith an extension, it must authorize and
direct the Mayor to execute the grant agreement amendment with DLG.
Goal: ® Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Project Title: Jackson House CDBG
Project #: CDO078 Finance
File #: 6.217
Account #: 006-1213-513.23-07
Staff Recommendation: Approval
Attachments:
Department Head City Clerk City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: October 8, 2013
Short'ride: Change Order 92 for the Riverfront Redevelopment Project Phase
1 -A, Piles and Mass Fill
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Jeff Pederson, City Manager
Rick Murphy, P.E., City Engineer -Public Works Director
Background Information.-
On
nformation:On July 25, 2013, Municipal Order 41736 was adopted authorizing and directing the Finance Director
to transfer $265,000 from the General Fund to the Riverfront Development Project Account to cover
the additional work and materials required on the extension of the Gangway Piles for the Riverfront
Phase I -A Project. This Municipal Order was adopted with the understanding that an Ordinance
authorizing a Change Order would be introduced after the work ryas complete and the actual costs were
documented. All work associated with the Contract for Phase 1-A Project has been completed.
Therefore, Change Order #2 for Riverfront Redevelopment Project Phase 1-A, Piles and Mass Fill has
been compiled to finalize the Project. Change Order 92 consists of the following three items:
1. Extension of the Gangwav Piles
At this time, all equipment, labor and materials associated with the extension of the Gangway Piles has
been completed. The final time and material costs associated with the extension of the Gangway Piles
totals $192,428.8, which is less than the estimated $265,000 transferred by Municipal Order # 1736.
The breakdown is as follows:
Gangway "A" $ 72,006,02
Gangway "B" $ 78,811.17
Gangway "C" $ 41,611.33
TOTAL COST $192,428.82
2. Temporary Shut -Down Barge Retainage:
On August 15, 2013, MAC gave the City official notice that the stone fill contract quantity in the
amount of 316,550 tons was not sufficient to complete the land mass fill according to the Phase 1-A
Project design. After MAC completed the installation of the 3 16,55 U stone fill contract tonnage on
August 22, 2013, a "temporary shut -down" was implemented by NUC while the City investigated the
authorization to install additional stone. Due to this temporary shut-doivn, all work by the
Contractor's employees and operational equipment was halted; thereby causing a $6,000 per day
"down-time" daily charge to reserve the quantity of deck barges. The deck barges were retained a total
of seven days before being released. Therefore, the total down-time for barge retention totals $42,000.
3. Orderly Shut-Down/Proiect Stabilization:
On September 17, 2013, after consideration, the City Commission agreed to an "Orderly Shut -down"
and requested that MAC complete the items related to the Phase 1-A Project. This shut -down would
provide additional time to review the entire Project as a whole with respect to existing funding
Agenda Action Form Page 2
including grants. Complying with the City Commission direction to complete an "Orderly Shut -down,"
MAC was directed by the City Engineer -Public Works Director to finalize and complete the remaining
Contract items related to the Phase 1-A Project. However, prior to MAC demobilizing and leaving the
Project site, it was determined that additional grade work was necessary to leave the Project site in a
stable condition from a geotechnical global stability perspective. Failure to reduce the very steep free
standing mass fill slopes (angle of repose) would subject the river bottom foundation soils to fail or
"blow-out" under the current loading condition if prolonged.
Therefore, in order create stability within the Project site area, MAC has been requested to grade the
downstream "ridge area" where the existing slopes are 1 %:1 (very steep) to establish a 3:1 slope. fn
order to accomplish this slope grade change, an additional amount Df work outside of the current
contract is required. This additional work will consist of moving the existing rock from the "ridge
area" to create the 3:1 slope to leave the Project site in a stable situation while also installing the rock
around the pilings to help stabilize the gangway structures. MAC has agreed to perform this necessary
stability work on a time and material basis. The estimated cost to stabilize the downstream side of the
Project site is $80,000.00. It is our desire that the final stabilization amount will actually be less than
this amount proposed amount.
Therefore, the combination of the aforementioned three items, Change Order #2 will increase the
contract by $314,428.82, iAth the new contract amount being $4,805,028.82. In order for this Change
Order to be executed in the recommended amount, it will be necessary to appropriate an additional
$50,000 into the Project Account.
Goal: ZStrong Economy ZQuality Services ❑Vital Neighberhoads ®Restored Downtowns
Funds Available: Account Name: Fiverfront Development
Phase I -A, Gangway Piles and Mass 1711 Finance
Account Number: 040-3315-532-2307 D70015
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute Change Order 42 in the amount of
$314,428.82 with MAC Construction & Excavating, Inc., for the kiverfront Redevelopment Project
Phase I -A, Piles and Mass Fill, which will increase the original Coatract from $4,490,600.00 to the
neer final Contract amount of $4,805,028.82.
Attaclunents:
• Ordinance #2013-04-8029 - Original Contract
• Ordinance #2013-08-8062 - Change Order #1
• Municipal Order #1736
Proposed Change Order 92 Forin
Agenda Action Form
Paducah City Commission
Meeting Date: October 22, 2013
Short Title: Approve employment agreement for Chief of Police.
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Cindy Medford, Brandon Barnhill, Jeff Pederson
Presentation By: Jeff Pederson
Background Information:
Brandon Barnhill was appointed Chief of Police on September 17, 2013, after a
thorough selection process. Consistent with past practices for this position, Chief
Barnhill is offered an Employment Agreement which specifies major terms and
conditions for his employment in the capacity of Chief of Police. The term of his
employment is indefinite.
Goal: ®Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name:
Account Number:
Staff Recommendation:
Finance
Authorize the Mayor and City Manager to sign and execute the employment agreement for
Police Chief.
Attachments: Employment Agreement
Department Head City Clerk C' {Manager
Agenda Action Form
Paducah City Commission
Meeting Date: October 15, 201
Short Title: Contract with Convention Center Corporation (CCC)
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ ivlotion
Staff Work By:
Presentation By
Background Information:
Claudia Meeks
.teff Pederson, City Manager
As part of the Investment Fund Decision Items for FY2014, the Co -i aission approved appropriation of
funding for the Convention Center Corporation (CCC) in the amount of $100,000, to be paid in
quarterly installments (1" Quarter - $34,500—less insurance premiums), and Quarters 2, 3 and 4 in the
amount of $21,833.33 each.
When the City provides Funds to any organization, we prepare a simple Contract For Services
agreement that describes the public services the organization will provide as a result of receiving the
city funds.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: This expenditure was appropriated in the FY2014 Budget.
Account Name: Investment Fund
Account Number: 004-0401-536-8069
Staff Recommendation:
Finance
Authorize the Mayor to enter into one-time Contracts For Ser�i_ces with CCC in the amount of
$100,000
Attachments:
Ordinance
Contract
Department Head City Clerk City Manager
CONTRACT FOR SERVICES
This Contract for Services, effective this day of 2013, by and between the
CITY OF PADUCAH ("City") and the CONVENTION CENTER CORPORATION (hereinafter
referred to as CCC).
WITNESSETH:
WHEREAS, the services of CCC as described herein are for the direct benefit of the citizens of the
City of Paducah, and
WHEREAS, promoting conventions and tourism in the Paducah area serves a valid public purpose;
and
WHEREAS, the City of Paducah desires to contract with CCC for the services to be described herein
under the terms and conditions set forth in this Contract for Services.
NOW THEREFORE, in consideration of the foregoing premises and the mutual covenants as herein set
forth, the parties do covenant and agree as follows:
SECTION 1: TERM The term of this contract for services shall be from the effective date of the
contract until June 30, 2014.
SECTION 2: TERMINATION Either party may terminate this Contract for Services upon failure of
any party to comply with any provision of this agreement provided any such party notifies the other in
writing of such failure and the breaching party fails to correct the breach within thirty (30) calendar
days of the notice.
SECTION 3: OPERATIONS PAYMENT In consideration of the administrative costs including
compensation for personnel who carry out the objectives and services of CCC for services described
herein, the City shall pay CCC the sura of ONE HUNDRED THOUSAND ($100,000), as follows:
I" Quarter - $34,500 (less insurance premiums)
It is agreed between the parties that the City shall deduct the insurance premiums due for the
Convention and Expo Center from the first quarterly payments.
The remaining quarters shall be paid in equal one-third installments. A quarterly invoice will be
provided by CCC prior to payment. In the event this Contract for Services is terminated the City shall
not be obligated to make any further quarterly allocation payments.
SECTION 4: OBJECTIVES AND SERVICES CCC shall market and operate the Expo Center and
Julian Carroll Convention Center to bring tourists and conventions to Paducah,
SECTION 5: ACCOUNTING
(A) CCC shall conduct all accounting. financial management. and shall make regular reports of
CCC's expenditures to ensure such expenditures are proper.
(B) City shall have the right to inspect the operations of CCC, including reviewing its books;
records, ledgers, or other documents, yNithout prior notice ofsaid inspection.
(C) CCC shall supply an annual financial audit to the City by October 31, 2013. With the exception
of the first quarter, quarterly payments shalt not be paid until the City receives the annual
Financial audit.
SECTION 6: ENTIRE AGREEMENT This contract for services embodies the entire agreement
between the parties and all prior negotiations and agreements are merged in this agreement. This
agreement shall completelc and fulls supersede all other prior agreements, both written and oral,
between the parties.
SECTION" 7: WITHDRAWAL OF FUNDS Nomithstanding any other provision in this Contract
for Services, in the event it is determined that an} fiords provided to CCC are used for some purpose
other than in furtherance of the services described herein, the City shall have the right to immediately'
withdraw any and all further fielding and shall immediately have the right to terminate this Contract for
Set -vices without advance notice and shall have the right to all remedies provided in the law to seek
reimbursement for at[ monies not properly accounted.
Witness the signature of the parties as of the year and date first written above.
CITY OF PADUCAH
By
GAYLE KALER. V. ayor
CONYE\TIO\ CENTER CORPORATION
By
Date: