HomeMy WebLinkAboutCCMPacket2013-04-23CITY COMMISSION MEETING
AGENDA FOR APRIL 23, 2013
5:30 P.M.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PRESENTATIONS: Dogwood Trail Winners — R. MORSE
Pre -budget Workshop — CITY MGR/J. PER
I.
MINUTES
II.
MOTIONS
A. R & F Documents
III.
RESOLUTION
Accept RAMP Upon Recommendation of PRDA — S. DOOLITTLE
IV.
MUNICIPAL ORDERS
A. Personnel Changes
B. Accept Donation of Computer for Police Department — POLICE
CHIEF BERRY
V.
ORDINANCE —ADOPTION
A. Approve Interior Renovations of 533-535 Fountain Avenue — S.
ERVIN
VI.
ORDINANCE — INTRODUCTION
A. Authorize Contract for the Ohio River Boat Launch Project — R.
MURPHY
B. Authorize Contract for the Riverfront Redevelopment Project
Phase 1-A, Piles and Mass Fill —R. MURPHY
C. Authorize Change Order #1 for the Greenway Trail Phase II
Engineering Design Contract — R. MURPHY
D. Closure of a Portion of South A` Street and Woodward Street at
the Intersection of Wayne Sullivan Drive — R. MURPHY
VII.
CITY MANAGER REPORT
VIII.
COMMISSIONER COMMENTS
IX.
PUBLIC COMMENTS
X.
EXECUTIVE SESSION
APRIL. 9, 2013
I move that the following documents and bids be received and filed:
DOCUMENTS
1. Insurance Certificates:
a. Heartland Cares, Inc.
2. Agreements:
a. Subordination Agreement with Hooper's for 219-223 Broadway (Ord.# 2008-2-7391)
b. Two Triple Combination Pumper Trucks for Use by the Fire Department (Ord.#2013-3-
8022)
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
OHIO RIVER BOAT LAUNCH PROJECT
a. Jim Smith Contracting Co., LLC
b. Harold Coffey Construction Co., Inc.
Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2012
Short Title: Accept RAMP Recommendation from Paducah Riverfront Development Authority
❑Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion
Staff Work By: SDoolittle
Presentation By: SDoolittle
Background Information:
In 2009 the city received a grant from the National Park Service. The stated purpose of the grant was to develop
a plan to increase cultural opportunities and visitation. Paducah has been a leader in the use of cultural
attractions to redevelop and stimulate historic areas. So the Renaissance Area Master Plan (RAvIP) was
conceived. Locally, we took a very expansive view of the riverfront and historic districts in the downtown area
work together to improve visitorship and development opportunities. PRDA engaged CityVisions of Louisville
as the lead consultant. On March 20, 2012 PRDA formally adopted the plan. It was referred to the Planning
Commission for incorporation into the city collection of Comprehensive Plan documents. The Planning
Commission took no action on the document. In response to Planning Commission concerns, the PRDA
supported version of the plan says the city should be open to development opportunities on 100 -300 blocks of
North 2n° Streets but design consideration should be made for parking, views from residents, building scale and
massing, architecture, and for the impact on vacant historic structures. The PRDA approach would focus less on
.,what" is developed, and more on the "how". There is no developer that is asking about the land. There is no
three story parking garage planned.
Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods® Restored Downtowns
Funds Available: Account Name: NA
Account Number: NA Finance
Staff Recommendation: Approve
Attachments:
Department Head City Clerk City Manager
RESOLUTION
A RESOLUTION ACCEPTING THE
RENAISSANCE AREA MASTER PLAN (RAMP)
WHEREAS, a key priority of the City of Paducah is to develop a strong local
economy and make the Renaissance area of Paducah a national and regional center for
the arts, dining, shopping, unique residences, visiting cultural attractions, and
experiencing the river front; and
WHEREAS, the development of a master plan is critical to achieving those
priorities; and
WHEREAS, the City of Paducah did previously cause to have a "Request For
Proposals" produced and advertised; and
WHEREAS, the city board of commissioners, by ordinance, did assign the task
of completing the plan to the Paducah Riverfront Development Authority (PRDA); and
WHEREAS, City Visions Associates of Louisville, KY did respond to the city's
"Request For Proposals", and was selected as the lead consultant by PRDA as most
responsive; and
WHEREAS, PRDA has conducted numerous meetings and public forums to
solicit input from the public; and
WHEREAS, PRDA did formerly adopt the plan on Wednesday, March 20, 2012.
NOW, THEREFORE BE IT RESOLVED, the Mayor and the City Board of
Commissioners do accept the work of PRDA as the completed Renaissance Area Master
Plan.
SECTION 1
The PRDA did conduct numerous public meetings and conducted two advertised public
forums to solicit community feedback. The individual board members, staff, and
consultant spent considerable hours soliciting feedback from stakeholders and the general
public.
SECTION 2
PRDA referred the document to the Paducah Planning Commission. The Planning
Commission conducted lengthy hearings and made numerous suggestions to the PRDA
over the past year. PRDA incorporated a number of those suggestions into the plan body.
SECTION 3
The plan, as amended, is generalized. The plan shall be used to guide development and
make capital improvements. Every action item within the plan will require separate and
specific implementation strategies by the city, its agencies and others. Approval of the
resolution does not obligate the city to implement every action item proposed in the
planning document. The city should remain opportunistic and react to proposals as
resources become available.
Mayor Gayle Kaler
Date
CITY OF PADUCAH
April 23, 2013
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
City Manager's Signature
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
April 23, 2013
TERMINATIONS - FULL-TIME (FIT)
POSITION REASON
PRA
Graves, Kathryn H. Marketing Specialist Resignation
Gz
EFFECTIVE DATE
May 1, 2013
May 1, 2013
April 12, 2013
EFFECTIVE DATE
April 26, 2013
NEW HIRES - PART-TIME (PIT)ITEMPORARYISEASONAL
POSITION
RATE
NCS/CS
FLSA
PARKS SERVICES
Collins, Samantha J.
Pool Manager
$9.50/Hr
NCS
Non -Ex
Miller, Keegan R.
Pool Manager
$9.50/Hr
NCS
Non -Ex
Fiend, Samantha J.
Tiny Tot League Coach
$8.00/Hr
NCS
Non -Ex
TERMINATIONS - FULL-TIME (FIT)
POSITION REASON
PRA
Graves, Kathryn H. Marketing Specialist Resignation
Gz
EFFECTIVE DATE
May 1, 2013
May 1, 2013
April 12, 2013
EFFECTIVE DATE
April 26, 2013
Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2013
Short Title: Accept donation of computer
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Assistant Chief Stacey Grimes
Presentation By: Chief James Berry
Background Information: Four Rivers Behavioral Health has offered to donate a
computer system for use by the police department's prescription drug
investigator. The system is valued at $3,846.21 and will be provided at no cost
to the department.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A
Finance
Staff Recommendation: Accept donation of computer system from Four Rivers
Behavioral Health.
Attachments:
James O. Berry, signed
electronically
------
>electronically
Department Head
City Clerk
City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: April 9th, 2013
Short Title: Interior Renovations of 533-535 Fountain Avenue
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Charlie Doherty/Steve Ervin
Presentation By: Steve Ervin
Background Information:
April 2010
Key Components:
in an effort to stabilize URCDA structures in the Fountain Avenue neighborhood, staff
recently solicited bids for the interior rehab phase of the primary structure of the URCDA
property located at 533-535 Fountain Avenue. The scope of work will include a total
interior rehab of the structure and the conversion of this duplex into a single family
residence. All work performed will comply with the current City codes and regulations.
Complete bid specs have been included in this staff report as an attachment.
Staff Analysis:
The house at 533-535 Fountain Avenue stands on the corner of Fountain Avenue and the
main corridor of Martin Luther King Jr. Boulevard. Located on the western border of the
Fountain Avenue neighborhood, it is the public's first introduction to the City's
revitalization efforts as the east bound traffic flows toward downtown. This high profile
intersection is also the future location of the "Fountain Avenue Neighborhood" sign
which will include extensive landscaping to the median and a neighborhood sign to
designate the beginning of the Fountain Avenue Neighborhood.
In February of 2011, URCDA awarded Gordon Roofing the re -roof bid which was
completed on March 14`h, 2011. In March of 2012, the URCDA Board awarded
Crawford Contracting the exterior rehab bid which was completed in June of 2012. The
Midtown Alliance of Neighbors demoed 90% of the interior plaster walls in August of
2012 and in February of 2013, staff completed additional landscaping to the structure. In
March of 2013, construction of the Fountain Avenue sign began. The current bids under
consideration represent the final phase of this rehab project. Once completed, the house
and accessory structure will be offered to the public for sale.
Bids:
In full compliance with the City's procurement policies, staff solicited sealed bids
through an advertisement in the Paducah Sun on March 13s', 2013 and mailed invitations
to bid to all contractors on the City's qualified contractors list on March I1", 2013.
Based on the scope of work, staff anticipated the contractor's bids to total somewhere in
the neighborhood of $75,000. Bids were opened at 9:31 AM on Tuesday, March 261h,
2013 with the following results:
533-535 Fountain Avenue Bids:
1. Crawford Construction: $79,350.00
2. D&D Construction: $104,887.00
3. Jim Steele Construction: $95,220.00
4. Midstates Construction: $112,899.00
5. Petraitis Construction: $81,144.00
Staff reviewed each bid in order to determine the most qualified contractor based on the best
evaluated bid, the contractor's overall qualifications, and the estimated cost of the work to be
performed. The following criteria and corresponding scoring system were used with the
highest possible score being 100 points:
perience or technical expertise of the contractor and its
p to 20 Points
nection with this type of work.
performance on contract with the community and
Eclients,
p to 20 Points
luding quality of work, timeliness, and cost control.
3. Capacity of the contractor to perform the work within the time
p to 20 Points
imitations, taking into consideration the current and planned workload of
he firm.
4. Cost
Up to 20 Points
5. Familiarity with local conditions relevant to the proposed project.
Up to 20 Point
All contractors were evaluated with the following results:
• Crawford Construction: 84
• D&D Construction: 92
• Jim Steele Construction: 94
• Midstates Construction: 90
• Petraitis Construction: 96
Although Crawford Construction submitted the lowest bid at $79,350.00, staff's evaluation of Crawford
Construction's recent performance record with both City and PADD projects rendered a low evaluation score of
84. One example that contributed to the low evaluation score is that Crawford Construction was awarded a
construction contract for a 2012 HOME project house at 302 Harahan Blvd. in November of 2012 and at this
time, has only completed 25% of the project. The contractor of another 2012 HOME house at 301 Harahan
Blvd. of equal size and scale was awarded a contract at the same time as Crawford Construction and has
recently exceeded the 90% completion mark. Crawford Construction also has another unfinished NSP3 house
being built for the PADD which was started in the summer of 2012 and is still incomplete. Staff has concerns
that in this case, recommending the lowest bidder would not be in the best interest of the Fountain Avenue
program.
Existing Fountain Avenue project funds will be utilized for the rehabilitation of this structure. In May of 2012
the City sold 333 N. 16`h Street and received a check in the amount $104,835. These funds were deposited into
the project account for future home rehabilitation work,
Staff Recommendations:
Therefore, with the highest evaluation score of 96 and the cost estimate difference of only $1,794.00, staff
requests that the interior rehab bid of 533-535 Fountain Avenue be awarded to Petraitis Construction for the
amount of $81,144.00.
The Urban Renewal Board (URCDA) met on April 2"d and made a recommendation to the City Commission
that the contract be awarded to Petraitis Construction.
Goal: ® Strong Economy ❑ Quality Services ® Vital Neighborhoods ❑ Restored Downtowns
Funds Available:
Account Name: Fountain Avenue Project Finance
Account Number: CD -0040
Agenda Action Form
Staff Recommendation: Approval
Attachments:
Page d
1�r
Department Head City Clerk City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2013
Short Title: Authorize a Contract with Jim Smith Contracting Co., LLC, for
Construction of the Ohio River Boat Launch Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On Tuesday, March 26, 2013, sealed bids were opened and read aloud for the Ohio River
Boat Launch Project. Two responsive bids were received for this project, with Jim Smith
Contracting Co., LLC, submitting the lowest Base Bid in the amount of $2,726,046.82.
However, upon review of the funding provided for this Project, the last row of parking was
deducted from the overall project scope which is noted as Alternate #1 on the Bid Proposal.
This Alternate #1 deduction in the amount of $$137,581.04 resulted in a Revised Bid Amount
of $2,588,465.78. Therefore, after receiving the Federal FHWA funds allocated for this
project in the amount of $2,254,100 (which is the total amount minus the KYTC
administrative fees), the remaining amount of $334,365.78 will be allocated from the City's
MAP funds and next year's Investment Fund budget.
As required by the FHWA grant LPA process, documentation was forwarded to the Kentucky
Transportation Cabinet Office of Local Programs (KYTC-OLP) recommending the award of
the Project to Jim Smith Contracting Company, Inc., and confirmation was received from Ms.
Jayne Combs on April 10, 2013, copy attached.
Goal: [—]Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: Ohio River Boat Launch
Account Number: 040-3315-532-2307 PF0039 Finance
Staff Recommendation:
To receive and file the bids and adopt an Ordinance authorizing the Mayor to execute a
contract with Jim Smith Contracting Co., LLC, in the amount of $2,588,465.78 for
construction of the Ohio River Boat Launch Project.
Attachments:
Bids, Bid Tab, Advertisement, Documents, Recommendation Letter, KYTC-OLP Approval,
Proposed Cont ct
J�A(Departm
t Hea
City Clerk
anager
Angela Weeks
From:
Combs, Jayne (KYTC) <Jayne.Combs@ky.gov>
Sent:
Wednesday, April 10, 2013 10:34 AM
To:
Rick Murphy; Angela Weeks
Cc:
Herring, Jessica (KYTC-D01); Stansel, Rick (KYTC)
Subject:
City of Paducah, Ohio River Boat Launch Project
Rick/Angela,
The Kentucky Transportation Cabinet, Office of Local Programs (KYTC OLP) has received and reviewed the
procurement documents submitted for construction services for the City of Paducah's Transportation Grant
project, entitled Ohio River Boat Launch Project.
Based on documents as submitted by mail on March 27, 2013, to Rick Stanzel of the Office of Local Programs,
KYTC, you may proceed with the award for construction services on the subject project to the low bidder, Jim
Smith Contracting Co., LLC, 1108 Dover Road, Grand Rivers, KY 42045, in the amount of $2,588,465.78.
Please continue to adhere to the provisions of the Federal -Aid Highway Program Project Development Guide for
Local Public Agencies. Failure to follow these provisions can adversely affect your project. All changes and alterations
toyour project must be submitted to this office prior to construction orpurcbaring for redew and compkance with State and Federal
Regulations.
We look forward to working with you to move this project forward.
Should you have questions or require additional information, please feel free to contact me.
Jayne
Jayne M. Combs
Special Assistant
Kentucky Transportation Cabinet
Department of Rural and Municipal Aid
Office of Local Programs
200 Mero St.
Frankfort, Kentucky 40622
(502) 564-2060, ext.3083
(502) 564-6615 fax
NO
AGREEMENT
Page 1 &2
CITY OF PADUCAH, KENTUCKY
ENGINEERING -PUBLIC WORKS DEPARTMENT
OHIO RIVER BOAT LAUNCH PROJECT
THIS AGREEMENT, made this day of , 2013 by and between the CITY OF
PADUCAH, hereinafter called the OWNER, and JIM SMITH CONTRACTING CO., LLC, hereinafter
called the CONTRACTOR, for the consideration hereinafter named, agree as follows:
ARTICLE 1. SCOPE OF WORK
The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and
services necessary for the construction of the Ohio River Boat Launch Project. All Work shall be in
accordance with this Agreement, the Plans, Specifications and any Addendum(s) issued.
Throughout the performance of this Contract, the Engineering -Public Works Department of the
City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner, City of
Paducah. All work done by the Contractor shall be completed under the general supervision of the
Engineer.
ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
The Contractor hereby agrees to commence work under this contract on or before a date to be
specified in the Notice to Proceed and to fully complete the project within One Hundred and Twenty
(120) consecutive calendar days thereafter.
Failure of the Contractor to complete the work in the time specified above plus any extensions
allowed in accordance with the General Conditions shall result in the assessment of liquidated damages
for the delay (not as a penalty). Liquidated damages shall be in the amount of Two Hundred and Fifty
Dollars ($250.00) for each consecutive calendar day for failure to meet the final completion date and the
total amount shall be withheld from the final payment as provided in accordance with the Specifications.
ARTICLE 3. THE CONTRACT SUM
The Owner shall pay the Contractor for the performance of the Contract, subject to additions and
deductions provided therein: Two Million Five Hundred Eighty Eight Thousand Four Hundred Sixty
Five Dollars and Seventy Eight Cents ($2,588,465.78) as quoted in the Bid Proposal submitted by the
Contractor dated March 26, 2013. Said total contract amount includes the Total Base Bid Amount along
with the deduction of the Alternate #1 Bid Amount, which said total contract amount shall constitute full
compensation for the work and services authorized herein.
ARTICLE 4. PROGRESS PAYMENTS
Payments for Work Completed will be made in accordance with the Specifications.
ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT
Final payment shall be due sixty, (60) days after substantial completion of the work, provided the
work will then be fully completed and the Contract fully performed in accordance with the specifications.
ARTICLE 6. THE CONTRACT DOCUMENTS
The Plans, Specifications and any addendum that may have been issued are fully a part of this
Contract as if thereto attached or herein repeated.
IN WITNESS WHEREOF:
The parties hereto have executed this Agreement, the day and year first above written.
JIM SMITH CONTRACTING CO., LLC
BY
TITLE:
ADDRESS:
1108 Dover Road
Grand Rivers, Kentucky 42045
CITY OF PADUCAH, KENTUCKY
BY
Gayle Kaler, Mayor
ADDRESS:
Post Office Box 2267
Paducah, Kentucky 42002-2267
00500
AGREEMENT
Page 2 of 2
CITY OF PADUCAH , KENTUCKY
ENGINEERING -PUBLIC WORKS DEPARTMENT
OHIO RIVER BOAT LAUNCH PROJECT BIO TAB
LOWEST RESPONSIVE 810
Bid Opening: Tuesday, March 26, 2013, 2:00 PM CST
OWNER nOx OF BIDS
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OFFICIAL BIDDER OF RECORD:
Jim Smiln Contracting Co. LLC
Mar91b CORY Comemptlon CO.. Inc
Control:
Brian McPeYmppa
Kurt All
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Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2013
Short Title: Authorize a Contract with MAC Construction & Excavating, Inc.,
for the Construction of the Riverfront Redevelopment Project Phase 1-A, Piles
and Mass Fill
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On Thursday, April 4, 2013, sealed bids were opened and read aloud for the Riverfront
Redevelopment Project Phase 1-A, Piles and Mass Fill. Three responsive bids were
received ranging from $6.6 Million to $8.2 Million. Subsequent to evaluation of the bids, it
was determined that all three bids were in excess of the funds available. In accordance
with the City of Paducah's Code of Ordinances Section 2-654(4), it was determined that
the bids received were in excess of the available funding and that it was in the best interest
of the City to not delay the construction of the Project by re -bidding the Project. Therefore,
on April 4, 2013, the bidders were informed in writing that the Bids received were rejected
and that it was the City's intent to enter into Competitive Negotiations. Subsequently, all
Bidders agreed to enter into Competitive Negotiations. Each Bidder was given a list of
Competitive Negotiation Items on April 10, 2013 which allowed the Bidders to adjust their
Bid utilizing the Project revisions listed.
On April 15, 2013, individual competitive negotiations were held in person with the three
bidders. After concluding the negotiations with all Bidders, the revised Bid Proposals were
opened and reviewed along with the additional information provided by the Bidders that
could result in additional savings for the City. Based on the review of all information
obtained, it was determined that MAC Construction & Excavation, Inc., submitted the best
proposal advantageous to the City along with the lowest competitive bid in the amount of
$4,490,600.00.
The majority of this project is funded by a $2.970 Million FY2006 Neighborhood Initiative
Project Grant by the Department of Housing and Urban Development (HUD), for
redevelopment of the Paducah's Riverfront. It is recommended by the City Manager that
the remaining amount of $1.42 Million be funded by proceeds from the sale of the Sheehan
Bridge Road property in addition to either monies from excess General Fund Reserve or
bond proceeds.
Goal: ®Strong Economy ®Quality Services ❑Vital Neighborhoods ®Restored Downtowns
Agenda Action Form
Page 2
Funds Available: Account Name: Riverfront Develop mentvl
Phase I -A, Gangway Piles and Mass Fill Finance
Account Number: 040-3315-532-2307 DT0015
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute a contract with MAC Construction
& Excavating, Inc., in the amount of $4,490,600.00 for construction of the Riverfront
Redevelopment Project Phase 1-A, Piles and Mass Fill.
Attachments:
Advertisement, Proposed Contract
Dom
AGREEMENT
Page 1 of 2
CITY OF PADUCAH, KENTUCKY
ENGINEERING -PUBLIC WORKS DEPARTMENT
AGREEMENT FOR THE RIVERFRONT REDEVELOPMENT PROJECT
PHASE 1-A, PILES AND MASS FILL
THIS AGREEMENT, made this day of , 2013 by and between the CITY OF
PADUCAH, hereinafter called the OWNER, and MAC CONSTRUCTION & EXCAVATING, INC.,
hereinafter called the CONTRACTOR, for the consideration hereinafter named, agree as follows:
ARTICLE 1. SCOPE OF WORK
The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and
services necessary for the construction of the Riverfront Redevelopment Project Phase 1-A, Piles
and Mass Fill. All Work shall be in accordance with this Agreement, the Plans, Specifications
Addendums, and the Competitive Negotiation Bid Proposal.
Throughout the performance of this Contract, the Engineering -Public Works Department of the
City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner, City of
Paducah. All work done by the Contractor shall be completed under the general supervision of the
Engineer.
ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
The Contractor hereby agrees to commence work under this contract on or before a date to be
specified in the Notice to Proceed and to complete the initial Project One Hundred and Eighty (180)
consecutive calendar days thereafter.
Failure of the Contractor to complete the work in the time specified above plus any extensions
allowed in accordance with the General Conditions shall result in the assessment of liquidated damages
for the delay (not as a penalty). Liquidated damages shall be in the amount of Five Hundred Dollars
($500.00) per consecutive calendar day for failure to meet the final completion date and shall be withheld
from final payment.
The Contractor also agrees to complete the surveys required approximately one year following
the initial completion of the Project and to perform necessary stone fill to re-establish the mass fill
finished grades as outlined in Addendum #1 Note #15 as follows:
Mass Fill Settlement. A survey shall be completed by the Contractor in 2014
approximately one year following the 2013 work, to determine possible settlement areas
within the mass fill area. The Contractor shall place stone fill at the contract unit price in
order to re-establish the mass rill area to the grade required in accordance with the
grading plan. The Owner will pay the Contractor for the tonnage placed within the mass
rill area during this time period. Subsequently, a second survey shall be completed by
the Contractor to verify the newly re-established grades.
OD500
AGREEMENT
Page 2 of 2
ARTICLE 3. THE CONTRACT SUM
The Owner shall pay the Contractor for the performance of the Contract, subject to additions and
deductions provided therein: Four Million Four Hundred Ninety Thousand Six Hundred Dollars and
No Cents ($4,490,600.00) as quoted in the Competitive Negotiations Bid Proposal by the Contractor
dated April 15, 2013 which shall constitute full compensation for the work and services authorized herein.
ARTICLE 4. PROGRESS PAYMENTS
The Contractor may submit each month, and no more than once a month, a Request for
Payment for work completed in accordance with the Specifications. The Owner will make partial
payments on or about thirty (30) days after submission of a properly completed invoice and approval of
the completed work. At the Engineer's discretion, a ten percent (10%) retainage may be held until final
completion and acceptance of the work.
ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT
Final payment shall be in accordance with the specifications.
ARTICLE 6. THE CONTRACT DOCUMENTS
The Plans, Specifications, Addendums and the Competitive Negotiation Bid Proposal are fully a
part of this Contract as if thereto attached or herein repeated.
IN WITNESS WHEREOF:
The parties hereto have executed this Agreement, the day and year first above written.
MAC CONSTRUCTION & EXCAVATING, INC.,
BY _
TITLE
CITY OF PADUCAH, KENTUCKY
BY
Gayle Kaler, Mayor
ADDRESS: ADDRESS:
1908 Unruh Court Post Office Box 2267
New Albany, Indiana 47150 Paducah, Kentucky 42002-2267
Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2013
Short Title: Greenway Trail Phase II Project Engineering Design Agreement
with Florence & Hutcheson - Amendment 41
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
PresentationBy: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On June 22, 2010, Ordinance #2010-6-7699 was adopted authorizing an agreement with
Florence & Hutcheson for engineering services related to the design of the Greenway Trail
Phase II Project in an amount not to exceed $91,800.00. As of the end of 2012, the design of
the project was complete and the contract services paid to date. Due to a request to provide
engineering alternatives regarding the design of a pedestrian underpass verses an at -grade or
pedestrian overpass located at US 45 (North 8th Street) for the Greenway Trail Phase II
project at the February 19, 2013 commission meeting, additional design work was requested
of F&H beyond the initial scope of work. The additional engineering design of the
alternatives related to the underpass resulted in an increase of the contract amount of
$5,312.50. Therefore, it is requested that the additional amount of $5,312.50 be approved for
payment.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: Greenway Trail Phase II
Account Number: 040-8821-536-2307 PA0078 inance
Staff Recommendation:
To adopt an Ordinance authorizing Amendment #1 of the Engineering Design Agreement with
Florence & Hutcheson for the Greenway Trail Phase II Project in the amount of $5,312.50 for
additional engineering design services related to the proposed underpass located at US 45
(North 8th Street).
Attachments:
Original Ordinance, Contract and copy of the invoice depicting additional extra work
Departent He City Clerk City Manager
Invoice for Engineering Service
TO: Mark H. Thompson ( Date: March 29, 2013
Paducah Parks Services DirectorFR`_APR
C; EP O Box 7265Paducah, KY 42002 p 2013 Invoice No. 09016-17
Project Description:
Greenway Trail Phase II
Billing period
Warks SefV1%1o_9 EngineeProject is 09016
There is due at this time for engineering services and reimbursable items on the
above mentioned project the sum of
$5,312.50
Lump Sum
Preliminary Engineering
Survey
Design
Subsurface Investigation
Permits
Procurement
Edwards Property
Boatwright Property
Chambers Roofing Property
LPA Coordination Hourly NTE
Sr. Project Manager
Licensed Surveyor
Engineering intern/LSIT/Designer
Engineer Technician II
12/1/13
thru
2/28/2013
4,200.00
$
5
9,400.00
6,000.00
@
100%
complete
$
4,200.00
2,500.00
@
100%
complete
$
46,300.00
84,290.
@
100%
complete
S
6,000.00
@
100%
complete
$
11,200.00
@
70%
complete
$
2,700.00
@
0%
complete
$
2,500.vv
@
100%
complete
$
3,500.00
@
100%
complete
$
4,550.00
@
100%
complete
Subtotal
Nashville, TN 37219-7521
Less Previously Invoiced
(Please reference our invoice # on your remittance)
Total
$12,000.00
• 2550 Irvin Cobb Dr • Paducah, KY 42003
• (270) 444-9691. fax (270) 443-3943
30
hrs.
@
$ 125.00
hr,
48.5
hrs.
@
$ 95.00
hr.
1
hrs.
@
$ 80.00
hr,
2
hrs.
@
$ 65.00
hr.
Subtotal
Total
Extra Work -US 45 At -Grade Evaluation- Hourly
$
9,400.00
$
4,200.00
$
46,300.00
$
6,000.00
5
7,840.00
Project Engineer/ Licensed Surveyor 19.5 hrs.
8,567.50
$
2,500.00
$
3,500.00
$
4,550.00
$
84,290.
$
84,290.00
Subtotal
$
3,750.00
$
4,607.50
$
80.00
$
130.00
$
8,567.50
Project Engineer/ Licensed Surveyor 19.5 hrs.
8,567.50
Sr. Project Manager 14 hrs.
@
$ 140.00 hr.
$
1,960.00
Project Manager/Sr. Reg. LS/Sr. PE 9 hrs.
@
$ 125.00 hr.
$
1,125.00
Project Engineer/ Licensed Surveyor 19.5 hrs.
@
$ 105.00 hr.
$
2,047.50
Engineering Intern /LSIT/ Designer 2 hrs.
@
$ 90.00 hr.
$
180.00
Subtotal
Less Previously Invoiced
$
Total
$
5,312,50
Total amount due this invoice
$
5,312.50
Florence & Hutcheson
An ICBG' Company
Please remit to:
/
ACH: ABA/Routing# 084307033
'Robert J. Evers, VP of Finance
Account # 86776847
Lockbox: Florence 8t Hutcheson, Inc
PO Box 197521
Nashville, TN 37219-7521
(Please reference our invoice # on your remittance)
• 2550 Irvin Cobb Dr • Paducah, KY 42003
• (270) 444-9691. fax (270) 443-3943
Agenda Action Form
Paducah City Commission
Meeting Date: April 23, 2013
Short Title: Closure of a Portion of South 4th Street and Woodward Street at the
intersection of Wayne Sullivan Drive
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, Engr Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
The Paducah McCracken County Riverport Authority and the P&L Railroad has submitted an
application requesting that a portion of South 4th Street and Woodward Street at the
intersection of Wayne Sullivan Drive be closed. All real property owners whose land adjoins
any part of the proposed right-of-way to be closed have signed the application. April 15, 2013,
the Planning Commission held a Public Hearing and made a positive recommendation to the
City Commission for this closure. All of the utility companies have signed the plat. A Public
Utility easement will be retained across both closed right of ways as shown on the plat.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Staff Recommendation:
To adopt an ordinance authorizing the closing of a portion of South 4th Street and Woodward
Street at the intersection of Wayne Sullivan Drive be closed and to authorize the Mayor to
execute the plat and all necessary documents to complete the transfer of property.
Attachments:
Original Street Closure Application, Proposed Closure Plat, Planning Commission Resolution
rd
Dep e t He
City Clerk
rty Manager
RECEIVr'9
CITY OF PADUCAH MAR 2 "f
STREET - ALLEY CLOSING APPLICATION FORM ENGINEERi;
DEPARTMENT
Date: E)Ii3—
Application is hereby made to the Mayor and Board of Commissioners for the clo Ing of:
For -hors cF W o0Jwnvd ri,Wel• i-� \IWC 06 (2d)l l v6(j7
A Street or _ An Alley Located: L & '1't eitree A l�/A 0 -- f
01� vicodVVar.J �ilree� b Wayvle 62 l)VIO Drives
Included herewith is a filing fee of Five Hundred Dollars ($500) together with twenty (20) copies of a plat showing the
street/alley to be closed. This application form, indicating consent of the right of way closure, has been signed and
notarized by all real property owners whose land adjoins the portion of right of way proposed to be closed. If the
application is not signed by all adjoining real property owners, the "Street -Alley Closing Guarantee" form must be
attached.
Respectfully submitted by all adjoining property owners:
Signature of Property Owner Rr0PR6i6uwrf v6
da�t r- '- txev,Dir'
Property Owner's Name Printed
2:2cc l ciao ri,e 1501 /f VOL in Dr -
Ad
ress
Signat re of Property Owner
Property Owner's Name Printed
goo G/wk `f)
Address
STATE OF KENTUCKY
COUNTY OF McCRACKEN
The foregoing instrument was sworn to and acknowledged
before me this�+day of Mi U/4 2013
by &OP-IMIt '. 6A-rr 64[EG pl/L
My Commis
STATE OF KENTUCKY
COUNTY OF McCRACKEN
The foregoing instrument was sworn to and acknowledged
before methis day ,20[z,
by f. %/fdMA.5 CZ7:5 Pc Ti
My Commissionexgres //-/19-13
Notary Publ c, State at Large
SEAL
January 23, 2009
CITY OF PADUCAH
Jeff Pederson 300 South 5th Street
City Manager P O. Box 2267
Paducah, KY 42002-2267
Phone: (270) 444-8503
Fax: (270) 443-5058
Email: jpederson&i.paducah.lry.us
April 18, 2013
Mr. Ken Canter
Executive Director
Paducah McCracken County Riverport Authority
2000 Wayne Sullivan Drive
Paducah, Kentucky 42003
RE: Application to close a portion of South 4th Street and Woodward Street
At the intersection of Wayne Sullivan Drive
Dear Mr. Canter:
The City of Paducah along with the Paducah McCracken County Riverport Authority (PMCRA)
has a mutual interest in regards to the proposed closure of a portion of South 4th Street and
Woodward Street at this intersection of Wayne Sullivan Drive. The proposed closure of a
portion of South 4th Street and Woodward Street, as shown on the attached plat, would restrict
traffic to a single access point at the PMCRA's property. This action will result in enhanced
safety for the traveling public within this area.
Notwithstanding, as the closure of this public right of way has a mutual benefit for the City of
Paducah and the PMCRA (a publicly held agency), the $500 closure application fee associated
with the street right of way closure is hereby waived. If you have any questions regarding this
matter, please contact Angela Weeks, EPW Project Manager at 270-444-8511.
Sincer
eff Pe arson
City Manager
JP:aw
c: Jon Perkins, Finance Director
Steve Ervin, City Planner
Rick Murphy, P.E., City Engineer -Public Works Director
A. Clay Robinson, P.L.S., CDG, Inc.
EQUAL OPPORTUNITY EMPLOYER Kenn( I <... ar. TDD 1-800-247-2510