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CCMPacket2013-03-12
ROLL CALL INVOCATION- Don Barger PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS CITY COMMISSION MEETING AGENDA FOR MARCH 12, 2013 5:30 P.M. PRESENTATION: Civic Beautification Dogwood Trail — H. BARBOUR L MINUTES Il. APPOINTMENTS A. Paducah Renaissance Alliance Advisory Board III. RESOLUTION A. Community Development Block Grant for Economic Development — JEREMY BUCHANAN, C. CHANCELLOR/ALEX METZGER IV. MOTIONS A. R & F Documents V. MUNICIPAL ORDERS A. Personnel Changes B. Ky Household Hazardous Waste Grant Application — S. ERVIN C. 2013-2014 Kentucky Pride Recycling Grant Application — S. ERVIN D. 2013-2014 Law Enforcement Service Fee (LSF) Grant Application — POLICE CHIEF BERRY E. Deed of Correction from PW W to Schroeder Publishing — CITY MGR VI. ORDINANCES - ADOPTION A. 2013 KY League of Cities Insurance Services Safety Award — AI. THOAIPSON/L. EVANS B. Purchase of Structural Firefighting Turnout Gear for use by the Fire Department — FIRE CHIEF KYLE C. Change Order #I for the Greenway Trail Phase I Project — R. MURPHY VII. ORDINANCES — INTRODUCTION A. Greenway Village -Higdon Development — S. ERVIN B. Noble Park Spray Park Bid Approval — M THOMPSON' C. Amend Animal — Drawn Carriage for Hire — M. THOMPSON D. Contract for Purchase of Two Fire Trucks — R. MURPHY E. Purchase Street Sweeper — R. MURPHY F. Alley Closure from Caldwell to Norton Streets between South 9°i Street and Walter Jetton Blvd — R.MURPHY G. Interlocal Agreement between the City and County to Finance, Lease and Construction a Customer Care Center — CITY AIGR VIII. CITY MANAGER REPORT A. Joint Public Safety Facility Concept Design -FIRE CHIEF KYLE IX. COMMISSIONER COMMENTS X. PUBLIC COMMENTS i XI. EXECUTIVE SESSION BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment M / ❑ Joint Appointment NAME: �(] I �l 1 t✓ / l (� ] z(>1� l C�� Q l {�� ❑ Joint Reappointment NAME OF BOARD OR COMMISSION: i�aLIU�� �eYlCii 5 S2Y1C P DATE TO BE PLACED ON AGENDA:fF_,l f3 EXPIRATION OF TERM DATE: la -/1 14 APPOINTEE'S HOME ADDRESS: Street: city/zip: -P„ A A C_4 -h Phone: :�--7 O -- 44 i:I 7 33 3 e Email Address: cJc4-- 1-e- 0 �dLLc -k I” 7c- . `)—)" Appointee's Business Name: Address: �5ai-r-L-P- CL 5 bo Ci /zi i3' P: Phone: B TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired Other (explain) City/Zip: *CSee tae-!oliO Appointee Confirmation: Date: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk Cc: file Ron- 1117' /\ f:�Ti /_\`►1! os Pia o�� ���3 a -+D 110-vn ,Q,r o4 AdviSo(S 0-�-) �bcLrd Darlene Mazzone Darlene Mazzone is president of Mazzone Communications in Paducah, KY. Mazzone has been a journalist and publisher for more than 20 years. She was formerly Director of Public Affairs for Union Carbide Corporation as well as Lourdes Hospital. In 1985, she formed Lane Mazzone & Associates, a full service marketing firm, whose work won both regional and national awards for design and promotion. Mazzone Communications is currently the agency of record for two large regional banks and handles a variety of special projects for the private sector as well as civic organizations. Since 1994, Mazzone has been the Executive Editor and Publisher of the bi-monthly feature publication Paducah Life Magazine. Mazzone is the mother of three grown men, charter member of Leadership Paducah, the community's first medical public relations professional, and in love with screenwriter Aaron Sorkin (it's OK, her husband knows all about it). She loves pasta, gardenias, and, of course, reruns of West Wing. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION ck Appointment ❑ Reappointment yy ❑ Joint Appointment NAME: _ �5hcf,cpn �OGZ-I � (V. ❑ Joint Reappointment / NAME OF BOARD OR COMMISSION: I�(i �1�(rcL aC�i �5 ccyK P -A i i i Qin Gf, hcarcfD � Ad 1 SofS DATE TO BE PLACED ON AGENDA: 1020 j3 EXPIRATION OF TERM DATE: 11 aD1 to APPOINTEE'S HOME ADDRESS: Street: Up -9 q J ��-�p �1 S(- City/Zip: ?6L -Q i s ce5,;-k CQ Phone:_Qz]C YUIIc�--2g47 Email Address: Appointee's Business Name: Address: 30C ! ou Lo-kzakll Abe City/Zip: Phone: Q- 0 - c (4, - b � (v (C) TO REPLACE ON BOARD: ❑ Thank you 0 Resigned ADDRESS: ❑ Term Expired XOther (explain) City/Zip: *- C 5 e-e,b;—, A ou Appointee Confirmation: Date: By: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file �rn�er�nl�r,� 0S PPR -I-a l n era s -e- +ii e yw,vrn\gzr c4 Ac v i sca r s mr) b coca -rd -ib I � BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: Ik i"I le, CLV e -`l ( ( LIL c. SL, --Y- / ❑ Joint Reappointment T— r NAME OF BOARD OR COMMISSION: �Q �t �c� �et iCu 65cL.Y1C P DATE TO BE PLACED ON AGENDA:. o9 -O t3 EXPIRATION OF TERM DATE: I 11 L I� APPOINTEE'S HOME ADDRESS: Street: 14 I-1 Ct rY I Son 6"I City/zip: IEarlLtL a k LI,) -col Phone: a-7 C - U q 3 - 3(o � 8 C H� x-70 - �l r - DqL 7 Email Address: (YI c � i e- a Cl LLLa-k 10 a- -? 14 ° cv-n � Appointee's Business Name:�CnC.L,-C c -k Bo -n 4 4- Taus t Co, Address: Po J b X C) O City/Zip: -?a.G U C C.k (A x-00 )- — D-C.e C7 O Phone: ;i J O 66 7 .- to (,o a- 3 TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired :Other (explain) City/Zip: (S e- ,— b-e-Aoli--) Appointee Confirmation: Date: Board of Commission Approval: 1: Original to: Tanunara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file �irti�erc4rvl C4 --lot ,inCce0.S2 +Ile rtw rt��r o � Ad v i sr> r s o,. bCLrci - c 5 . Maurie G. McGarvey Maurie McGarvey, Senior Vice President and Human Resources Director for the Paducah Bank, serves on the PRA Advisory Board as Treasurer. A past Chair of the Board, McGarvey also serves on boards of the Paducah/McCracken County Convention and Visitors Bureau and the Market House Theatre. McGarvey is a Paducah native, and earned an education at Western Kentucky University, going on to earn her Senior Professional in Human Resources certification through the Society for Human Resources Management. McGarvey is a Paducah Rotarian, member of Grace Episcopal Church, and participant in the Paducah Symphony Chorus. McGarvey is very involved in and passionate about her community, and believes deeply in historic preservation of Paducah. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: 20�)eC 0 Joint Reappointment NAME OF BOARD OR COMMISSION: {iQvtG<�— Board D�AjuiSofs _ DATE TO BE PLACED ON AGENDA:. oZ-013 EXPIRATION OF TERM DATE: L APPOINTEE'S HOME ADDRESS: Street: (r t 1Lt y't' 15 City/Zip: P Lt Lc c -a -k a-t7U f Phone: 27D- 4L4 13 `- Email Address: r✓O Lam, �t �J 57 . n'(J Appointee's Business Name: Address: City/Zip: Phone: TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired ..Other (explain) City/Zip: * (5 ee, b.eA ou]) Appointee Confirmation: Date: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file hwrlae� o� 'Ajvis®cS o'l bC)acd -io I ET. Robert D. Hopper Robert Hopper is a retired journalist, current coffee enthusiast and Secretary for the PRA Advisory Board. Hopper has served as news director, editor, writer and producer for radio from Washington DC to St. Louis, and now resides in his native home of Paducah. Hopper met his wife Brenda when they were both living in DC, and she is now an adjunct music professor at WKCTC. Hopper enjoys reading, book collecting and exploring cities on foot, lending him a passion for neighborhood restoration. He also has a wide and eclectic taste in music and news, which has won WKMS a special place in his heart. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment I ❑ Joint Appointment NAME: h.t- -) d e- PDy SIG n T ❑ Joint Reappointment I/ NAME OF BOARD OR COMMISSION: h2et 1Gu SSa� 1C P r �S d O A DATE TO BE PLACED ON AGENDA: 3 [ I 5�4 X2013 EXPIRATION OF TERM DATE: ) � o, C) 1 L� APPOINTEE'S HOME ADDRESS: Street: City/Zip: Phone: -7(U - E5lP - 5o A-{ Lf Email Address: 1(Anc1e2[,r'y)c iJtnln.lt2VC i ni'VYL2•t)trr( Appointee's Business Name: Address: City/Zip: RLL ccr-Q-11 a C) Phone:-. a% Q- 4q.)- - 7 7 a j TO REPLACE ON BOARD: 0 Thank you 0 Resigned ADDRESS: ❑ Term Expired .Other (explain) City/Zip: *CSe,- U-�-Ao1.) Appointee Confirmation: Date: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file QS P2A 'triececaS e +jje Advosc>(-S -io IET, Landee W. Bryant Born and raised in Cadiz, KY, Landee graduated from Trigg County High School in 1997, attended Murray State University and made Paducah her home in 2002. During her time at MSU, Landee spent a summer abroad studying photography in Bregenz, Austria, visiting Prague, Amsterdam and Munich during her stay. As an elementary art teacher at Morgan Elementary School for two years, Landee gained invaluable experience as an educator. She received her Bachelor of Fine Arts degree with an emphasis in photography and textiles as well as teacher certification in 2002. Upon leaving the teaching field, Landee was appointed as the Gallery Specialist and later Executive Director of the Yeiser Art Center. During this employment, she pursued a Master of Science in Human Development & Leadership with an emphasis in non- profit organizations, which she completed in 2008. Currently Landee acts as the Executive Director of Maiden Alley Cinema, the Director of the River's Edge International Film Festival, member of the Paducah Arts Alliance, United Way Reading Pals Program participant, Paducah Life contributor, barista at Etcetera Coffeehouse, Music Committee member for the Lowertown Art & Music Festival and the Clara M. Eagle Gallery Committee (Murray State University). Her interests lie in making Paducah a destination for current and future visitors with respect being paid to the quality of life and its enhancement. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment JJ ❑ Joint Appointment NAME: d r,- 6✓rl �rnt�n ❑ Joint Reappointment J/ ( NAME OF BOARD OR COMMISSION: �L�L''/C1 �PY1Cu �SS2YX P A ( Board oS lid li sors DATE TO BE PLACED ON AGENDA: F i 9-O t3 EXPIRATION OF TERM DATE: u -I ( / o -U 1,!5 -- APPOINTEE'S 15 APPOINTEE'S HOME ADDRESS: Street: City/Zip: Pkrl 1.1 c -&--k 1-4 c�-Oc� I \\ Phone: 5-1 P, i UA) ,3�C)—SIO-1-705 (LJ Email Address: J ��nrdo-r P_Y-n(Iis 0.i .Cr?-) Appointee's Business Name: Address: City/Zip: Phone: TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired ,Other (explain) City/Zip: * ( 5 e2 b-�--t olio Appointee Confirmation: Date: Board of Commission Approval: LE Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file Antet rvten� o� PSA (]fid 13 -; %1j -i-D 'kncie0.S2 +�Ie. Y uLK�z(' o� Ad V i G D C s or-) +t1 -e- � curd -JD I � . Jordan Mills Brown I am a Paducah native and returned home over 10 years ago after graduating from Ole Miss. I have been happily married to my husband, Jamey, for almost eight years. I have worked in the community in various facets over the past 10 years mainly in the healthcare industry and pharmaceuticals. My last three years have been spent as the Program Director of the Lourdes Wound Care Center. I recently resigned my position to stay home to raise my five and half month old daughter, Milly, which has quickly become my most favorite job. During my tenure at the wound care center I was able to help expand the services offered and increase staff in order to better serve our patient population and community. I just completed a five year volunteer term with the Charity League of Paducah, where I was Snowball co-chair in 2009. At the time, while I was chair, we raised the largest single donation from Snowball for the Easter Seals Center. I currently am serving on the Paducah Life Board of Contributors. I am passionate about our community and helping it grow. I was fortunate to find a great job when I moved home, but most aren't so lucky and I would love to see that change so that Paducah can become even better than it is currently. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION -f-(-Appointment ❑ Reappointment '�`� ❑ Joint Appointment NAME: �r�y i 7 ❑ Joint Reappointment // NAME OF BOARD OR COMMISSION: Par(d,, 1�EY1Cti 552.Y1C I•�0940=114 0 DATE TO BE PLACED ON AGENDA: ! i oa-c i EXPIRATION OF TERM DATE: (a I l aL o l - APPOINTEE'S HOME ADDRESS: Street: 13131 F t .o . 5 -e r Rn a d City/Zip: 0 Phone: a --7D -- 53I - (o-33 t -i 99 Email Address: ) CLn c i , AC)L 1) i 5 U & s i ' eon1 Appointee's Business Name: Address: City/Zip: Phone: ,Q�-% 0 - L4 05- -77 `1 TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired Other (explain) City/Zip: *- ( See- b-�-A o.a) Appointee Confirmation: Date: Board of Commission Approval: Un Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file �r„er,dm oS P2 A ord Y vL w- �zr c4 Ad,,iSc>rs 6ri +l'Ae bOcLrc! -i-o Randy Davis Mr. Davis is an Architect and serves as an Architectural Services Coordinator at Western Baptist Hospital. Previously served on the Paducah Main Street, Inc. board for 7 1/z years and continues to be a member of the PRA design committee. His passion for the Columbia Theater began in 1993 while working on a feasibility study on the theater with Peck Flannery Gream Warren, Inc. Randy has collected and researched the theater's history for nearly 20 years and plans to be heavily involved in the future revitalization of the theater. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment _ ❑ Joint Appointment NAME: 6C -GLV) ❑ Joint Reappointment NAME OF BOARD OR COMMISSION: �/1 LIUic aeQl bSavK P DATE TO BE PLACED ON AGENDA: p f 02 OIeJ EXPIRATION OF TERM DATE: of U APPOINTEE'S HOME ADDRESS: Street: City/Zip: ?CLU t l i .ce.l1 Q, u b Phone: 7,.� ( - -7 "1 u, If(G ( Cj. Email Address: I ,� i S 1 2GI I.4-7 i (� C Lem -,�L D 7 qmc i (. CC r--1 Appointee's Business Name: i 5}e r( I I); i 1n 4� Address: �O j b �rraC� te)Gr �l City/Zip: RAJ LA :�- o O I Phone: -7 .3 1 - -7 % (u - /C! y TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: 7y) (DVC ---boy-) S B-y-ylrji ❑ Term Expired L¢ IaL�roQd LL) 0- q .Other (explain) City/Zip: Ld LLCCL (% --©O ( *CSee b.e-101,.) Appointee Confirmation: Date: By: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file o4 P2a eci5 b nC(e0.5� 4, hL.s,"zr c4 Adv i Gc r s rn-) 4,4-oo- � c0cLrd -iD f E . Sarah Forker My name is Sarah Lynn Forker. I am currently finishing a Bachelor's of Science degree in Business Management from the University of Tennessee at Martin. I am attending online classes and scheduled to graduate in May. I opened Twisted Willow in May of 2011. The shop has, so far, been an exciting adventure; one that I hope continues to grow and thrive along with the rest of the Downtown area. While the shop currently supports itself and has the ability to move forward, my efforts to reinvest the shop's profits lead me to require a second job. Therefore, I also work part-time as a hostess and server at Tribeca Mexican Restaurant. Outside of work I'm an animal lover, a certified scuba diver, a hopeless romantic, and a coffee connoisseur. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: �j l 1 i E4 e- G vru V -1 \,I ❑ Joint Reappointment / ( NAME OF BOARD OR COMMISSION: �(d i/f y aPi 1Cu 6ScLYK -All aoc,e i3cord p�A isors DATE TO BE PLACED ON AGENDA: Q4 Q4 0201,3 EXPIRATION OF TERM DATE: �, ca" APPOINTEE'S HOME ADDRESS: Street: to 30G 1 be I-) -13a,r'V-1,ey L7Y City/Zip: FCi_ CA " ccs l } .)- 00 I Phone: O -4u.) --74Q(9 (4) Email Address: V 2r') ✓>1 I 1 ry LO—Y1 e—r, St. - 0— f Appointee's Business Name: Address: City/Zip: Phone: / TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired Other (explain) City/Zip: a%CSce t-�—loIiO Appointee Confirmation: Date: Board of Commission Approval: By: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file Ar7.er,c4me ,� os 'P(2 -a br6Gi 3-N 15 i o InC(e 0.s 2 } i e hww.�jef o� Adv�s�rs rn1 .It�e �bn-rd -ia IET Juliette Grumley Ms. Grumley is a "cradle" Paducahan, graduate of PTHS and is the fourth generation to live in her family's home, Kenmil Place. She is a member of Grace Episcopal Church (where she has served as senior warden of the Vestry), Paducah Symphony Board (past president), BB&T local advisory board (current chairman) and various civic groups including Paducah Garden Club and Kalosophic Club. A former member of the Paducah Main Street board, she has a keen interest in the preservation of downtown Paducah and ensuring its economic viability. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: _ ❑ Joint Reappointment NAME OF BOARD OR COMMISSION: -padaL Rcrlai 6 a e s I IN 111111 � DATE TO BE PLACED ON AGENDA: 3 1 s;4 2-c) 13 EXPIRATION OF TERM DATE: APPOINTEE'S HOME ADDRESS: Street: City/Zip: po c L c C&, L4 ,-)- 0 O Phone: �-7 U — 9 C) 6 - I O.> i, Cc) Email Address: } a,5-e,q Q i60. (A ( S kci CS , e,—] LC Appointee's Business Name: Yald to LO -1.1 �50,koc;I Ari Address: 9 1 9 i b oYl t5f-. City/Zip: �cZ�� a�_a.l� LA GOj Phone: _ `7 O CDs -- l D5(0 (c) TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired ,Other (explain) City/Zip: * C See. opo) Appointee Confirmation: Date: Board of Commission Approval: Original to: Tanunara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file n.ex,drn�r oS P12A turd � �iO -) -Sc1 4-D 'tnCi eas -e- +ke ho-m\jzC o� AdQ i Saf s av, .-t,,0. �bo-rci --�o (EET . John Hasegawa John Hasegawa is a native of Seattle, Washington. John is the Head of the Ceramics Department at the Paducah School of Art, teaching Beginning and Advanced Ceramics and 3 -Dimensional Design. He received a BA with a double major in Philosophy, and Mathematics from the University of Puget Sound and a second BA in Art. He also earned a Master of Fine Arts degree in Ceramics from the University of Oregon. John has taught both introductory and advanced level ceramics at the Worcester Craft Center in Massachusetts, the Armory Art Center in Florida, the University of Oregon and the University of Massachusetts — Dartmouth. He comes to Paducah from Emporia, Kansas, where he taught ceramics and 3-D Design at Emporia State University. His work has been exhibited nationally and he has won numerous awards for his ceramics. John lives in Lower Town with his wife Lilly and 2 sons. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment t ❑ Joint Appointment NAME: ❑ Joint Reappointment / r NAME OF BOARD OR COMMISSION: �/1�(�/L i 1 �el lit SSccY1C A o hatoce- BcaM t)f Advi sons DATE TO BE PLACED ON AGENDA: I oZy 63 EXPIRATION OF TERM DATE: 11;-j APPOINTEE'S HOME ADDRESS: Street:5La 0� �j I A C Vn P rr I_.a1�2 Cc, City/Zip:.FaAA -C- -k y ,moo D) Phone: Q-7 D— ,t� 3 -Cir,)-L4 I Email Address: Sci YYi iA_t%I k c -) o S q i ve , cLy-y) Appointee's Business Name: �50 V-0 U LI tTaw ViY15 � Address: I (Q45 fiS ay` Cross Atle-•og City/zip: IPad L,(r_cc-4,;� -oG3 Phone:- �k y LI- 9 I a q ❑ Thank you ❑ Resigned ❑ Term Expired Other (explain) * (Se2 �oli�) TO REPLACE ON BOARD:�L IF! �_i sYco ADDRESS: City/Zip: Appointee Confirmation: Date: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file �rti,ax�m o� P(A cl�-3 -�--c13- -tet t. ',ncc e 4e e hu.vy3r,er o� ,Advisors Un �bard ~i -o (5. Samuel "Snacks" Hawkins Poet Manifesto I write because I am. I write because my soul aches to grasp hold to the light within all us. The words awaken this light. I write because we hurt and need healing. W. Bethel University BA Sociology and Art 2010 Performed poetry at churches from Paducah to Las Vegas And other venues across the nation which include Atlanta, Philadelphia, and Washington DC America's got Talent finalist local b talent search 2011 & 2013 Teaches poetry workshops for young writers. Director of operations and special programs for the Oscar Cross Boys and Girls Club Head of the mentor program CTF Cultivate The Future BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: � ��'I r) I- Ewcy _ ❑ Joint Reappointment NAME OF BOARD OR COMMISSION: �Ll Git(//i i aeYtQi Scr.t lC P A I I i ahoQ�d tJ /SCI i Sofs DATE TO BE PLACED ON AGENDA: 31 1 f 0'2yI3 _ EXPIRATION OF TERM DATE: L� IOI.S APPOINTEE'S HOME ADDRESS: street:— tp 31� I t )it cc. e -i, Ct,l e City/Zip: P-acl uC o h 4,-).. U b l Phone: ;-7 t7 2 I i - ) to 3 (C) Email Address: Appointee's Business Name Address: A G O N r r k S -�. City/Zip: R�-rj L4 ;-c c,3 Phone: �L7 C-- 4 L( L4 - L4 3 7 TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired .Other (explain) City/Zip: *-(Seeou) Appointee Confirmation: Date: By: Board of Commission Approval: Original to: Tainmara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file fl- }irti,erc�m , r o4 P2Fl a(-3 i� )ti3-.-),4vi5 +D 'increcas -e- -},ke Y -w -v vzr c4 Adr / i G®r S o -n � curd -iD i E , Kevin McEwan Kevin McEwan is the Marketing Director for the Paducah & Louisville Railway (P&L). Kevin has been an employee of P&L for over 6 years where he has also held the positions of Manager of Revenue Analysis and Project Manager. Kevin has been a Paducah resident for most of his life and after graduating from Murray State University in 2003 with a Bachelor of Business Administration and an area of Computer Information Systems, he left the Western Kentucky area briefly only to return in 2006 to work for P&L. Currently, Kevin is attending school through Murray State University's Paducah campus in order to obtain his Master's in Business Administration with a graduation date of May 2014 . Kevin was part of the Leadership Paducah class #25 where he and his classmates raised over $25K for Purchase Area Sexual Assault Center. Kevin is married to his beautiful wife Leslie of 4 years. They are members of the Country Club of Paducah where Kevin has served on multiple committees including a special strategic planning committee with the assignment of composing an effective plan for keeping the club on a positive track for the future. Kevin enjoys golfing, playing softball, snowboarding and spending time with his lovely wife and very spoiled Maltese, Chloe. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: LI 110— I Ver _ ❑ Joint Reappointment !/ NAME OF BOARD OR COMMISSION: �ciL1((it �Qi 1�l 6S�i.11C P. A I hatoce Bca.rd t)f dw sons DATE TO BE PLACED ON AGENDA: f "2-O 1.3 EXPIRATION OF TERM DATE: APPOINTEE'S HOME ADDRESS: Street: City/Zip: Rale c.al q a -O03 Phone: D -70--,-3t, (, — Cj o 7 ;t- ( C-) Email Address: i r 1 \! JL'-�c_G- �e-d cn br1� f�c� c� l t cek F Appointee's Business Name: 10 TY 2�l) A Lt r 6i.t� Address: P C) , t3aX 8 I o City/Zip: Pc�Ci u,ccc k q D0 :)-- D B I 0 Phone: 3-7 C -- q y 3-- I -N (p TO REPLACE ON BOARD: _ A I I (cn pUC,S ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired Other (explain) City/Zip: * ( S ee. U-�-A out) Appointee Confirmation: Date: Board of Commission Approval: IS Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file Y uL,,��zr c4 AdV o Gc>(s tn-1 I Lilia Rivera Lilia Rivera serves as EntrePaducah's Acting Marketing/Program Manager and assists clients with entrepreneurial services. Lilia has a Master of Science in Human Resource management with a concentration in Business Management. She also obtained a Bachelor of Science in Business Management from Mid -Continent University. Lilia has many years of experience working with job -seekers looking to reenter the workforce through resume writing, resource referrals, and some hands-on training. Lilia has also facilitated educational and career guidance workshops for middle school students, encouraging them to expand on leadership abilities through networking, fundraising activities, and community service. As an American with Disabilities Act liaison, Lilia worked with the community to assure building requirements were up to code, special needs equipment was readily accessible, and accommodations were granted according to requests. Lilia currently serves on the Business Administration Advisory Committee for West Kentucky Community and Technical College, member of the Interracial Women's Group, Merryman House Board member, and is a member of Sigma Beta Delta (International Honor Society in Business, Management, and Administration.) BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: e✓ S+e G- � 42- ❑ Joint Reappointment (I NAME OF BOARD OR COMMISSION: r1U�ch �py1Ql �Sa.Y1C P Alha)c,e- t3caM o4Acilisors DATE TO BE PLACED ON AGENDA: �1 02013 EXPIRATION OF TERM DATE: 1 APPOINTEE'S HOME ADDRESS: Street:— -51-55 5P.u�,-ed Lzuq -e- City/Zip: �cLG� 0 -co -A') q -I co Phone: 70 55q —b37� �w) x-70 - 331-55-2:8 CC) Email Address: rC�S �W1CA�i E STP.2�e,(�pyr1CG2$f ,y)Gf Appointee's Business Name: ha {�05r_mcY ('I P 5 i- el e - Address: cSGZY� 1 C' C�,S Cjgr>V City/Zip: Phone: �-10 — 1331--5699 TO REPLACE ON BOARD: Vcd2ri e, -Pol l ccr ❑ Thank yon r� y ❑ Resigned ADDRESS: ❑ Term Expired j� Other (explain) City/Zip: C c, C) U—c" Appointee Confirmation: Date: By: Board of Commission Approval: Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file An1"(Ylen-� US P2A ord aE>t3-a- z �� -I a '1nereas-e +ile v -w- .\9,9-r o� AcdV e sc r G c -n b c c rcj —Fo I S Rosemarie Steele Rosemarie Steele is a freelance marketing and communications person focusing on connecting creative networks. She was the marketing director for the Paducah Convention & Visitors Bureau (CVB) from 2001 to 2012. As marketing director, Steele oversaw the CVB's brand development process, which elevated Paducah's position as a cultural destination in the travel and tourism market. She implemented sophisticated and targeted, research -based marketing campaigns and coordinated the development of the organization's promotional materials and website. Promotion of cultural assets, concern for historic structures and the preservation of Paducah's rich history are central to Steele's professional experience. She worked directly with the National Trust for Historic Preservation on Paducah's 2011 Dozen Distinctive Destinations application and researched and compiled extensive information regarding urban sustainability based on creativity for Paducah's UNESCO Creative Cities Network application. She also provided assistance to the committee that successfully pursued the Cultural District Certification program through the Kentucky Arts Council. During her tenure at the CVB, Steele assisted local, regional, national and international media and authored various articles on Paducah for art and travel publications. Steele has served on a number of committees and boards over the years including the Murals Advisory Board, Yeiser Art Center Board, the Summer Festival committee and the 2003 Lewis & Clark Bicentennial Commemoration. She continues to provide marketing and communication assistance to various Downtown & LowerTown attractions and arts organizations. BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment ❑ Reappointment ❑ Joint Appointment NAME: A.--ik le,4 UJ�i G h ❑ Joint Reappointment I/ NAME OF BOARD OR COMMISSION: Ped (l� �2V1� i 6SQ t lC P A I h ai)C:,e— BDanG of Ajui �SofS DATE TO BE PLACED ON AGENDA: `--7 -c f.3 EXPIRATION OF TERM DATE: APPOINTEE'S HOME ADDRESS: Street: City/Zip: Phone: Email Address: O St1�e� (� Ucni i'eC�l�)Ct_��tCi�<I-�� • Gr� Appointee's Business Name: Address: City/zip:f' rlt t X11 4_�-dO Phone: qLA a- --U0 TO REPLACE ON BOARD: ❑ Thank you ❑ Resigned ADDRESS: ❑ Term Expired XOther(explain) City/Zip: Appointee Confirmation: Date: Board of Commission Approval: C Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN: Cc: file 712rY1Y11T os �1t>trt�j o� AdviGors ori �e ��ard o fes, ty Ashley Wright Ashley Wright has served as the Executive Director of the United Way of Paducah - McCracken County since 2008. Ashley earned her bachelor's degree from Berea College and her Master of Social Work degree from Washington University in St. Louis with a focus on non-profit management. Before joining the United Way, Ashley worked in the areas of domestic violence and children in the juvenile justice system. Ashley currently serves on the Murray State University's Regional Stewardship Advisory Board. Ashley is the proud mother of one son, Henry. Ashley and her husband Sam are both natives of Paducah, Kentucky. Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: Community Development Block Grant -Economic Development ❑Ordinance ❑ Emergency ® Municipal Order ® Resolution ❑ Motion Staff Work By: Purchase Area Development District, Paducah Economic Development Presentation By: Jeremy Buchanan, Chad Chancellor, Alex Metzger Background Information: Community Development Block Grant Economic Development (CDBG- ED) Program is designed to stimulate economic development activity by assisting the private sector to create or retain jobs for low and moderate income (LMI) persons. The program assists businesses by making fixed-rate financing available to them at reasonable interest rates and by providing public improvements in support of economic development activities. The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The City of Paducah and the McCracken County Fiscal Court will be submitting an CDBG-ED application for approximately $2 million to assist Paducah Economic Development and support a potential industrial business locating a new operation to a City of Paducah or a McCracken County location. The Economic Development Funding requested will assist in purchasing equipment. The Purchase Area Development District is assisting PED with project development and administration services. If the Commission desires to proceed with this partnership and CDBG-ED grant application it must authorize and direct the Mayor and/or Mayor's designee to execute all required and necessary application documents. Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: Staff Recommendation: Approval Attachments: Department Head City Clerk City Manager JANUARY 27, 2009 I move that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: A & K Construction Murtco, Inc. Certificate of Insurance and Right of Way Bond for Ray Black & Son. Inc. Contracts/Agreements: a) Amendment to the Agreement between Kentucky Transportation Cabinet and the City for the Greenway Trail Phase I (Ord. 2013-1-8008) b) Agreement with Kentucky Division of Emergency Management Agency for Grant Award to Purchase Generator for Fire Station No. I (Ord. 2012-10-7983) C) 2012 HOME Funding Agreement with Kentucky Housing Corporation for 7 Homes in the Fountain Avenue Neighborhood (2012-7-7952) Quitclaim Deed for Property for Alley Closing on a Portion of Lindsey Street, A Portion of a 15; Wide Alley, and 18' Alley being located between North 20'x' and North 21'` Street and North of Park Avenue (2009-8-7602) Deed with Juliean Rose for 833 South Fifth Street (MO. #1704) Cancellation Notice for City Commission Meeting on March 5, 2013 BIDS PARKS SERVICES DEPARTMENT NOBLE PARK POOL RENOVATIONS PROJECT PHASE IH-SPRAYPAD 1. Murtco, Inc. 2. Wilkins Construction 3. Midstates Construction Co, Inc. ENGINEERGING-PUBLIC WORKS DEPARTMENT TWO TRIPLE COMBINATION PUMPER TRUCKS 1. Fire Dept. Service & Supply (vendor)/Kovatch Mobile Equipment Corp. (manufacturer) 2. Bluegrass Fire Equipment Co. (vendor)/Pierce Manufacturing, Inc. CITY OF PADUCAH March 12, 2013 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. 2o 1-3 Date CITY OF PADUCAH PERSONNEL ACTIONS March 12, 2013 NEW HIRE - FULL-TIME (FIT PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONSREMPORARY ASSIGNMENTS POSITION RATE NCS/CS FLSA EFFECTIVE DATE POLICE AND BASE RATE OF PAY AND BASE RATE OF PAY Sports Official Part -Time / Seasonal February 20, 2013 Taylor, Eric W. Police Officer Recruit $19.30/Hr NCS Non -Ex March 28, 2013 EPW - STREETS Acting Fire Captain Fire Lieutenant NCS Non -Ex February 25, 2013 Sachs, Jason ROW Maintenance Person $16.07/Hr NCS Non -Ex March 14, 2013 Shelby Jr, William ROW Maintenance Person $13.53/Hr NCS Non -Ex March 14, 2013 PAYROLL ADJUSTMENTS/TRANSFERS/PROMOTIONSREMPORARY ASSIGNMENTS TERMINATIONS - FULL-TIME (FIT) POSITION REASON EFFECTIVE DATE GENERAL GOVERNMENT White, Teresa A. Administrative Assistant III Deceased March 4, 2013 TERMINATIONS - PART-TIME (PIT)ITEMPORARYISEASONAL PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY Sports Official Part -Time / Seasonal February 20, 2013 FIRE SUPPRESSION Sports Official Part -Time / Seasonal February 20, 2013 Hodge, Alvin B. Sports Official Hannan, Patrick E Acting Fire Captain Fire Lieutenant NCS Non -Ex February 25, 2013 Shumpert, Natalie D. $16.54/Hr $15.40/Hr February 20, 2013 Starks, Joeshanna R. Sports Official Hines, Ronnie L Acting Fire Lieutenant Relief Driver NCS Non -Ex February 25, 2013 $15.61/Hr $14.05/Hr McKellips, Kevin D Acting Deputy Fire Chief Assistant Fire Chief NCS Non -Ex February 21, 2013 $25.19/Hr $22.90/Hr Tubbs, Daryl L Acting Assistant Fire Chief #1 Acting Assistant Fire Chief NCS Non -Ex January 24, 2013 $16.52/H r $17.52/H r Tubbs, Daryl L Acting Assistant Fire Chief Acting Assistant Fire Chief #1 NCS Non -Ex February 25, 2013 $17.52/Hr $16.52/Hr FIRE PREVENTION Fugate, Leslie L. Interim Chief Building Inspector Chief Building Inspector NCS Non -Ex March 6, 2013 $28.02/Hr $28.02/Hr TERMINATIONS - FULL-TIME (FIT) POSITION REASON EFFECTIVE DATE GENERAL GOVERNMENT White, Teresa A. Administrative Assistant III Deceased March 4, 2013 TERMINATIONS - PART-TIME (PIT)ITEMPORARYISEASONAL POSITION REASON EFFECTIVE DATE PARKS SERVICES Drew, Karmisha Sports Official Part -Time / Seasonal February 20, 2013 Hensley, Monte L. Sports Official Part -Time / Seasonal February 20, 2013 Hodge, Alvin B. Sports Official Part -Time / Seasonal February 20, 2013 Moore, Deanndria S. Sports Official Part -Time / Seasonal February 20, 2013 Shumpert, Natalie D. Sports Official Part -Time / Seasonal February 20, 2013 Starks, Joeshanna R. Sports Official Part -Time / Seasonal February 20, 2013 Tyler, Demondzo D. Sports Official Part -Time / Seasonal February 20, 2013 Agenda Action Form Paducah City Commission Meeting Date: March 12 , 2013 Short Title: 2013/2014 Kentucky Household Hazardous Waste Grant Application ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mike Orenduff, Pam Souder, Chris Yarber, Pam Spencer, Cheryl Meadows Presentation By: Steve Ervin Background Information: The Kentucky Division of Waste Management, through the Household Hazardous Waste Award Program funds cities across the commonwealth for annual clean-up days. This grant award program provides a partial reimbursement for the expenses incurred by the city for the disposal and advertising/education of Spring Clean-up Day. For the past 23 years, this project has been a collaborative effort between the McCracken County Fiscal Court and the City of Paducah. On average 709 residents, 483 (68%) county and 226 (32%) city participate in the yearly clean-up day. The Engineering/Public Works and Planning Departments desire to submit an application for the 2013/2014 -Kentucky Division of Waste Management -Household Hazardous Waste Award Program. The City will act as the Lead Agency/Fiscal Agent and seek an award of $27,000, which will be combined with the required local cash match of $9,000 for a project totaling $36,000. Local cash match will be divided equally between the city and the county. The City's share of the local cash match, as in previous years, will be paid through the Engineer/Public Works 2013-2012 Budget. Any award offered as a result of this application will require an Inter -local Agreement to be signed and will be brought before the City Commission and Fiscal Court for consideration. If the Commission desires to have this joint application submitted, it must authorize and direct the Mayor and/or Mayor's designee to execute all required application documents. Goal: ®Strong Economy ® Quality Services Funds Available: Account Name: Account Number: Project Number: Staff Recommendation: Attachments: ❑ Vital Neighborhoods ❑ Restored Downtowns Finance MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2013-2014 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT N THE AMOUNT OF $27.000 TO ASSIST N FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute ajoint application with the McCracken County Fiscal Court for a Kentucky Household Hazardous Waste Grant through the Kentucky Division of Waste Management in the amount of 527,000 to assist in funding the City/County Annual Clean-up Day. SECTION 2. The City of Paducah and the McCracken County Fiscal Court hereby agree that the City shall act as the lead government agency in meeting all grant requirements, including the local cash match of S9,000 that will be split 50/50 with the McCracken County Fiscal Court. The City's match of 14,500 will be met by the Engineering/Public Works 2013-2014 budget. SECTION 3. Funding for the local cash match will be subject to approval of appropriation in the Engineering/Public Works FY2013 budget. SECTION 4. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners. March 12, 2013 Recorded by Tammara S. Brock, City Clerk, March 12, 2013 \moAgrants\waste clean up day 2013.2014 Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: 2013-2014 Kentucky Pride Recycling Grant Application ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Robert Johnson, Cheryl Meadows Presentation By: Steve Ervin Background Information: The Kentucky Division of Waste Management, Kentucky Pride Recycling Grant program has funded the City of Paducah in joint applications with the McCracken County Fiscal Court in the amount of $216,000 in the past four years. This joint application assists the Greater Paducah Sustainability, Inc./Recycle NOW (GPS) program with the development of integrated recycling infrastructure and recycling public education. This grant award has a 75/25% match funding formula. The City will act as the Lead Agency/Fiscal Agent. The Engineering/Public Works and Planning Departments requests the Commissioner's approval to submit an application for the fiscal year 2013/2014 to the Kentucky Division of Waste Management: KY Pride Recycling Program in behalf of the City of Paducah, McCracken County Fiscal Court and GPS in the amount up to $75,000 to be matched of up to $7,400 from both the city and county for the total of up to $ $89,800 for the purchase various recycling equipment. These equipment purchases will be used at the Recycling Drop -Off Center located at 1851 Notch 8ie Street. City cash match will be including in the 2013/2014 Engineering /Public Works budget. Any award offered as a result of this application will require an Inter -Local Agreement to be signed and will be brought before the City Commission for consideration. If the Commission wants to submit this application it must authorize and direct the Mayor and/or Mayor's designee to execute all required application document. Goal: ®Strong Economy ® Quality Services Staff Recommendation: Approval Account Name: Account Number: Attachments: ❑ Vital Neighborhoods ❑ Restored Downtowns Proj ect Number: Finance Department Head City Clerk City Manager Finance MUNICIPAL ORDER N0, A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2013.2014 KENTUCKY PRIDE RECYCLING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR FUNDING TO PURCHASE VARIOUS RECYCLING EQUIPMENT FOR THE VOLUNTEER -OPERATED RECYCLING DROP OFF CENTER LOCATED AT 1851 NORTH 8r" STREET BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a joint application with the McCracken County Fiscal Court in partnership with the Greater Paducah Sustainability, Inc/Recycle NOW for a Kentucky Pride Recycling Grant through the Kentucky Division of Waste Management in an amount up to $75,000, to purchase various recycling equipment for the volunteer -operated recycling drop off center located at 1851 North 81h Street. SECTION 2. The City of Paducah and McCracken County Fiscal Court hereby agree that the City of Paducah shall act as the lead government agency in meeting all grant requirements, including a local cash match of $7,400, from both the City and County for a total match of $14,800. SECTION 3. Funding for the local cash match will be subject to approval of appropriation in the Engineering/Public Works FY2013-2014 budget. SECTION 4. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson. City Clerk Adopted by the Board of Commissioners, March 12, 2013 Recorded by Tammara S. Brock, City Clerk, March 12. 2013 \mo\grantsVecycling KY Pride 2013.2014 Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: 2013/2014 Law Enforcement Service Fee (LSF) Grant Application. ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Captain Jason Merrick, Cheryl Meadows Presentation By: Chief James Berry Background Information: The Police Department desires to submit a Law Enforcement Service Fee Grant Application to the Kentucky Justice Cabinet in order to operate a one year DUI Enforcement Program. The LSF program will reimburse the City for 100% of approved overtime personnel costs, mileage up to 100 miles per eight (8) hour shift, and 75% of approved items of equipment. The Department proposes a project budget of up to $ 20,000 for approximately S 10,000 in personnel overtime costs and mileage and $10,000 for the purchase of (25%) cash match required will be taken from the department's budget for the 2013/2014 year. The grant period will be July 1, 2013 to June 30, 2014. Any award offered to the Police Department as a consequence of this application will be brought before the City Commission for consideration. If the Commission desires to support this grant application, it must authorize and direct the Mayor or Mayor's designee to sign all required grant application documents. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: Staff Recommendation: Approval Attachments: Department Head City Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT GRANT IN AN AMOUNT IJP TO $20,000.00 THROUGH THE KENTUCKY JUSTICE CABINET FOR A 2013/2014 LAW ENFORCEMENT SERVICE FEE GRANT FOR THE PADUCAH POLICE DEPARTMENT TO OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION I. The Mayor is hereby authorized to execute an application and all documents necessary for a reimbursement grant in an amount up to $20,000.00 through the Kentucky Justice Cabinet for a 2013/2014 Law Enforcement Service Fee Grant for the Paducah Police Department to operate a one-year DUI Enforcement Program and for the purchase of digital in -car cameras. If grant is awarded a 25% match will be required for the purchase of equipment. SECTION 2. This order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Adopted by the Board of Commissioners; March 12, 2013 Recorded by Tammara S. Sanderson; City Clerk, March 12, 2013 Mo\grants\police. 2013-2014 law enforcement service fee Agenda Action Form Paducah City Commission 151919 Meeting Date: March ,2013 Short Title: Authorizing execution of deed of correction from Paducah Water to Schroeder Publishing Company, Inc., to correct a missing source of title in the original deed of conveyance. ❑ Ordinance ❑ Emergency X Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By: Background Information: On July 10, 2012, Ordinance No. 2012-7-7937, was adopted by the Paducah City Commission authorizing the transfer of Paducah Water surplus property located on Hwy 62 and Calvert Drive to Schroeder Publishing Company, Inc. The deed conveying said property to Schroeder Publishing Company, Inc., of record in Deed Book 1240, page 327, failed to contain an accurate source of title by the omission of the most recent deed of record to said property. Therefore, it is necessary for the City of Paducah, Kentucky for the use and benefit of the Commissioners of Water Works, dba Paducah Water, to execute a deed of correction to Schroeder Publishing Company, Inc, in order to clean up the chain of title to said property. Goal: []Strong Economy ❑ Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Attachments: Department Head City Clerk City Manager Agenda Action Form EXHIBIT A DESCRIPTION OF REAL PROPERTY Beginning at a point in the Southerly right of way line of U. S. Highway 62, said beginning point being located in an Easterly direction and 282.8 feet from the southeast intersection of the property line of Barton Circle and the Southerly right of way line of U. S. Highway 62; thence in a Southerly direction and along the Easterly tract line of the Fisher Subdivision as shown in Plat Book "G", page 235 for a distance of 206.32 feet to a point in the Northerly right of way line of the Old Calvert City Road; thence with an interior angle of 57 deg 55' and in an Easterly direction and along the Northerly right of way line of the Old Calvert City Road 137.2 feet to a point; thence with an interior angle of 122 deg 40' and in a Northerly direction 67.3 feet to a point in the Southerly right of way line of U. S. Highway 62; thence with an interior angle of 119 deg 05' and in a Westerly direction and along the Southerly right of way line of U. S. Highway 62 for a distance of 134.5 feet to the point of beginning. (The first call and last call in the above description make an interior angle of 60 deg 20'). Being the same property conveyed to Reidland Water District by deed dated April 4, 1973, of record in Deed Book 551, page 489, McCracken County Court Clerk's Office. Also being Tract IV in the deed of conveyance from The Reidland Water District aka Reidland Water - Sewer District to Commissioners of Water Works, The City of Paducah, Kentucky dba Paducah Water Works, dated December 1, 1999, of record in Deed Book 927, page 189, in the aforesaid clerk's office. DEED OF CORRECTION THIS DEED OF CORRECTION made and entered into this day of March, 2013, by and between CITY OF PADUCAH, KENTUCKY FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS, DBA PADUCAH WATER, SUCCESSOR N INTEREST TO REIDLAND WATER DISTRICT, a body politic and corporate, duly organized and existing under the laws of the Commonwealth of Kentucky, of P.O. Box 2377, Paducah, Kentucky 42002-2377, Grantor, and SCHROEDER PUBLISHING COMPANY, INC., a Kentucky corporation, of P 0 Box 3009 Paducah KY 42002-3009, Grantee; WITNESSETH: WHEREAS, Grantor, conveyed to Grantee, a certain tract of land by deed dated October 25, 2012, and recorded in Deed Book 1240, page 327, in the office of the Clerk of the County Court of McCracken County, Kentucky; and WHEREAS, said deed failed to contain a complete and accurate source of title evidencing all deeds by which Grantor obtained title to said property; and WHEREAS, the Grantor desires to correct said error in the aforementioned deed; NOW, THEREFORE, in consideration of the foregoing, and in order to correct the error in the aforementioned deed, the Grantor does hereby remise, release and quitclaim, with no warranty whatsoever, unto the Grantee, its successors and assigns forever, together with all improvements, appurtenances and rights thereunto belonging, the following described property, lying and being in McCracken County, Kentucky, and more particularly described as follows: Beginning at a point in the Southerly right of way line of U. S. Highway 62, said beginning point being located in an Easterly direction and 282.8 feet from the southeast intersection of the property line of Barton Circle and the Southerty right of way line of U. S. Highway 62; thence in a Southerly direction and along the Easterly tract line of the 7 Fisher Subdivision as shown in Plat Book "G", page 235 for a distance of 206.32 feet to a point in the Northerly right of way line of the Old Calvert City Road; thence with an interior angle of 57 deg 55' and in an Easterly direction and along the Northerly right of way line of the Old Calvert City Road 137.2 feet to a point; thence with an interior angle of 122 deg 40' and in a Northerly direction 67.3 feet to a point in the Southerly right of way line of U. S. Highway 62; thence with an interior angle of 119 deg 05' and in a Westerly direction and along the Southerly right of way line of U. S. Highway 62 for a distance of 134.5 feet to the point of beginning. (The first call and last call in the above description make an interior angle of 60 deg 20'). Being the same property conveyed to Reidland Water District by deed dated April 4, 1973, of record in Deed Book 551, page 489, McCracken County Court Clerk's Office. Also being Tract IV in the deed of conveyance from The Reidland Water District aka Reidland Water -Sewer District to Commissioners of Water Works, The City of Paducah, Kentucky dba Paducah Water Works, dated December 1, 1999, of record in Deed Book 927, page 189, in the aforesaid clerk's office. TO HAVE AND TO HOLD the same, together with all improvements thereon and all rights and appurtenances thereunto pertaining unto Grantee, its successors and assigns forever. IN WITNESS WHEREOF, the Grantor has hereunto set its hand. GRANTOR: CITY OF PADUCAH, KENTUCKY, FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, SUCCESSOR N INTEREST TO REIDLAND WATER DISTRCIT Title: STATE OF KENTUCKY COUNTY OF McCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of March, 2013, by of the City of Paducah, Kentucky for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, dba Paducah Water, successor in interest to Reidland Water District, a body politic and corporate, duly organized and existing under the laws of the Commonwealth of Kentucky, on behalf of the municipal entity, Grantor. My commission expires: NOTARY PUBLIC, STATE AT LARGE This instrument was prepared by the undersigned without the benefit of a title exam and based upon information supplied by the Grantor. The undersigned assumes no responsibility for the accuracy of same. This instrument prepared by: DENTON & KEULER, LLP P. 0. Box 929 Paducah, KY 42002-0929 157936.doc Send current year tax bill to: Schroeder Publishing Company, Inc. P O Box 3009 Paducah, KY 42002-3009 Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: 2013 Kentucky League of Cities Insurance Services Safety Award ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Les Evans, Cheryl Meadows Presentation By: Mark Thompson/Les Evans Background Information: The KLCIS Safety Award was established as a program to assist local governments in reducing workers' compensation losses and improving employee and public safety. The eligibility of the award amount is based on the KLCIS member's annual combined insurance premium of less than $50,000, or more than $50,000. The city is eligible to request up to $6,000.00, to be used for safety equipment. This is 50/50 cash match grant program. On December 11, 2012 through Municipal Order #1697, the city commission approved the Park Service Department to submit an application to the KY League of Cities Insurance Services in the amount of $6,000 for the purchase of playground and safety equipment for Paducah Parks Services Department. The 50% cash match will be paid through the Park Service's budget. The Kentucky League of Cities Insurance Services has offered the Park Services Department an award in the amount of $6,000.00 If the Commission desires the Parks Services Department to accept the 2013 KLC Safety Award it must authorize and direct the Mayor to sign all grant award documents. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: 2013 KLC Safety Award Account Number: 040-8821-536.23-07 Finance Project Number: PA0099 Staff Recommendation: Approval Attachments: Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: Authorize a Contract for the Purchase of Structural Firefighting Turnout Gear for use by the Paducah Fire Department for the 2013 and 2014 Fiscal Years with a One Year Optional Renewal ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On January 31, 2013, sealed bids were opened and read aloud for the purchase of Structural Firefighting Turnout Gear for use by the Paducah Fire Department for the 2013 and the 2014 Fiscal Year with a One Year optional renewal. Two bids were received, with Bluegrass Fire Equipment Company, Inc., being the responsible bidder who submitted the responsive lowest evaluated Unit Bid Price of $1,110.00 per set in accordance with the specifications. The Unit Price will be utilized as the Contract Unit Price for the remaining portion of the City's 2012- 2013 Fiscal Year (ending June 30, 2013) and the City's 2013-2014 Fiscal Year (ending June 30, 2014). The term of the contract may be renewable for an additional One -Year fiscal year term ending on June 30, 2015, upon the mutual agreement of both parties. Goal: []Strong Economy ®Quality Services []Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Number:�ttr='13J 2nce 2213 QNB-/gt5�l-1��a-L60/ Fina Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizing the Mayor to execute a contract with Bluegrass Fire Equipment Company, Inc., for the purchase of Structural Firefighting Turnout Gear at the unit price of $1,110.00 per set for use by the Paducah Fire Department for the 2013 and the 2014 Fiscal Year with a One Year optional renewal if both parties agree. Attachments: Bids, Bid Tab, Advertisement and proposed Contract Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: Change Order 41 for the Greenway Trait Phase I Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On July 24, 2012, Ordinance #2012-7-7950 was adopted authorizing the Mayor to execute a contract with Wilkins Construction Company, Inc., for the construction of the Greenway Trail Phase I project in the amount of $543,759.00. Notice to Proceed was given to commence work on August 13, 2012. At this time, all work on the project has not been substantially complete. However, due to minor adjustments, a change order was required to finalize the following items: 1. Items 206-209 have been deleted from the contract due to the Olio River Boat Ramp construction that will take place the Summer of 2013. The Greenway Trail Phase I and the Ohio River Boat Launch Projects intersect at Burnett Street. The City of Paducah will install the necessary signage and pavement markings at the completion of the Boat Launch Project, 2. Items 302, 305 and 501 are minor final contract quantity adjustments. 3. Item 306 adjustment is based on the final quantity of DGA material as verified by weigh tickets of actual material installed. 4. Due to the prolonged manufacturing time period and delivery related to the Shelter Structures (Item #201) and the Benches (Item #220) a Contract Time Extension is required. Therefore, this Contract Time Period will be extended by Seventy (70) consecutive calendar days. The new Contract Time of Completion will be February 19, 2013. Therefore, with the deduction and addition of the aforementioned items, Change Order #1 will increase the contract by $21,459.92, with the new contract amount being $565,218.92. This change order has been approved by the Kentucky Transportation Cabinet as required by the KYT C -LPA program. Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Greenway Trail Phase I qu -L 13 Account Number: 040-8821-536-2301 PA0056 Finance Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute Change Order #1 with Wilkins Construction Company, Inc., in the amount of $21,459.92 for the Greenway Trail Phase I Project, with the new contract amount being $565,218.92. Agenda Action Form Attachments: Ordinance #2012-7-7950, Change Order #1 Depart nt He City Clerk City Manager Page 2 Agenda Action Form Paducah City Commission Meeting Date March 12, 2013 Short Title: Greenway Village — Higdon Development ❑ Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Steve Ervin/Rick Murphy Presentation By: Steve Ervin Background Information: The intent of this plat is to dedicate Right -Of -Way to the City of Paducah for the western portion of Trail Head Drive and the western portion of Trail Loop. This plat is also establishing 18' front -yard setbacks on the north and west side of Trail Loop. The Final subdivision plan was adopted by the Planning Commission on March 4, 2013. The City of Paducah Engineering/Public Works Department has received an $80,000.00 irrevocable letter of credit from Paducah Bank. Goal:Z Strong Economy® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Staff Recommendation: Approval of Final Plat and accept public right-of-way Motion: Finance Attachments: Resolution, Final Plat Depa ment Head City Clerk I'City Manager ORDINANCE NO. 2013-3 AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY KNOWN AS GREENWAY VILLAGE SUBDIVISION PHASE I; ACCEPTING DEDICATION OF RIGHT OF WAY AND PUBLIC UTILITY EASEMENTS; ESTABLISHING FRONT - YARD SETBACKS; AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT WHEREAS, the Paducah Planning Commission held a public hearing on February 2 L 2011, and adopted a preliminary subdivision plan for Greenway Village Subdivision Phase I located at 190 County Park Road; and WHEREAS, by Resolution dated March 4, 2013, the Paducah Planning Commission recommends to the Board of Commissioners the adoption of an ordinance approving the final plat of subdivision of Higdon Development for property known as Greenway Village Subdivision -Phase I located at 190 County Park Road; accepting the dedication of right of way and public easements and establishing 18' front -yard setbacks; and WHEREAS, the City Engineer has recommended an Inrevocable Letter of Credit No. 7773, in the amount of $80,000.00, for completion of public roadways, curbs and gutters, sidewalks and stormwater drainage systems in Phase 1 of Greemvay Village Subdivision, and other designated public improvements, in accordance with the proposed subdivision plan and the City's specifications. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a resolution adopted by the Paducah Planning Commission on March 4, 2013, entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR PROPERTY LOCATED AT 190 COUNTY PARK ROAD ", be approved as the final report of said Commission respecting the matters set forth therein. SECTION 2. That the subdivision of said property shall be, and it is hereby, approved as shown on the plat referred to in said subdivision, which plat is entitled, "Final Subdivision Plat for Greenway Village Subdivision -Phase I -Higdon Development, Inc..", and said property is hereby declared to be subdivided as shown on saidplat. SECTION 3. That the City hereby accepts an Irrevocable Letter of Credit 47773 in the amount of 580,000.00, for completion of public roadways, curbs and gutters, sidewalks and stormwater drainage system in Phase I of Greenway Village Subdivision, and other designated public improvements in accordance with the proposed subdivision plan and the City's specifications. SECTION 4. That the City accepts the dedication of the public right-of-way; and public utility easements, and establishes an 18' front -yard setbacks shown on said plat shall be, and they are hereby, accepted and shall be maintained by the City of Paducah, but such acceptance shall not constitute an undertaking on the part of this Board or the City of Paducah, Kentucky, for the construction or improvements of said right-of-way. The Mayor is hereby authorized to subscribe a certificate of approval on the plat. SECTION 5. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION 6. This ordinance shall have two separate readings and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 12, 2013 Adopted by the Board of Commissioners, March 19, 2013 Recorded by Tammara S. Sanderson, City Clerk, March 19, 2013 Published by The Paducah Sun, \ord\plan\subd-Greenway Village -Phase I -Higdon Dev Post Office Box 2600 • Paducah, Kentucky 42002-2600 • 270.575.5700 • 270.575.5789 Fax • www.paducabbank.com March 4, 2013 RECEIVED IRREVOCABLE LETTER OF CREDIT NO. 7773 MAR 0 4 2013 ENGINEERING City of Paducah DEPARTMENT Attn: Rick Murphy, Public Works Director City Hall Paducah, KY 42001 Dear Mr. Murphy: We hereby establish our Irrevocable Letter of Credit No. 7773 in your favor for the account of Greenway Village, LLC., of 197 Aberdeen Dr, Paducah, KY 42001, dated March 4, 2013, available by your drafts(s) on us at sight, up to the aggregate amount of Eighty Thousand Dollars, ($80,000.00). Drafts are not to be presented for collection unless construction of the street, curbs, gutters, sidewalks and storm water disposal piping in Phase I of Greenway Village do not meet the minimum standards required by the City of Paducah. Each draft so drawn under this credit must be marked, "Drawn under The Paducah Bank and Trust Company, 555 Jefferson Street, Paducah, Kentucky, Credit No. 7773, dated March 4, 2013," and be accompanied by a signed statement from an authorized representative of the City of Paducah that Greenway Village, LLC. is in default of the completion requirements for public utilities as required under the site plan for Phase I of Greenway Village, LLC. and the amount drawn represents the balance required to properly construct the street, curbs, gutters, sidewalks and storm water disposal piping in Phase I of Greenway Village, LLC. This credit sets forth in full the terms of our obligations to you, and such undertaking shall not in any way be modified or amplified by an agreement in which this credit is referred to or to which this credit relates, and any such reference shall not be deemed to incorporate herein by reference any agreement. This Letter of Credit is subject, so far as applicable, to "The Uniform Customs and Practice for Documentary Credits, 1993 Revision, The International Chamber of Commerce Publication No. 500." We hereby agree with you that all drafts drawn under and in compliance with the terms of this credit will be duly honored if drawn and presented for payment to our main office, The Paducah Bank and Trust Company, 555 Jefferson Street, Paducah, Kentucky. This Letter of Credit expires March 4, 2014. Alan Sanders( Senior Vice President of Paducah Bank & Trust Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: Noble Park Pool Renovations Phase III Spray Pad Contract ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Amie Clark & Mark Thompson Presentation By: Mark Thompson Background Information: In 2007 the swimming pool at Noble Park was found to be inoperable due to a series of leaks in the piping including a break in a large 8" feed line. This was the beginning of a series of annual repairs that have required significant funding since. With the last budget cycle the Commission authorized staff to develop designs for the renovation pool and concession stand. The contract for the first phase of renovation of the main pool was approved at $795,930. The Phase II contract for $139,607 included the concession stand upgrade. This is final construction phase bid (Phase III) that includes the spray pad area. Public bids were advertised and three local contractors provided proposals. The lowest evaluated bid was from Murtco of Paducah at $188,466. This was in line with pre -construction estimates. The total project estimate to date is $1,172,000. Goal: ❑Strong Economy ® Quality Services®Vital Neighborhoods❑ Restored Downtowns /06 Funds Available: Account Name&A0095 NP Pool Renovation 3 7,Vl3 Account Number: 40-8821-536.23-01 al Finance Staff Recommendation: Approval Attachments: Architect's letter, bid tabulation NIHT Department Head L City Clerk City Manager ORDNANCE NO. 2013 -3 - AN ORDNANCE ACCEPTING THE BID OF MURTCO, INC., FOR THE NOBLE PARK POOL RENOVATIONS PHASE III PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION L The City of Paducah accepts the bid ofMurto, Inc, in an amount not to exceed $1,172,000 for the Noble Park Pool Renovations Phase III Project which includes work for the construction of a spraypad, said bid being in substantial compliance with the bid specifications, advertisement for bids, and as contained in the bid ofNturtco, Inc., dated March 7, 2013. SECTION 2. The Mayor is hereby authorized to execute a contract with Murtco, Inc., for the construction of a spraypad for the Noble Park Pool Renovations Phase III project according to the specifications, bid proposal and all contract documents heretofore approved. SECTION 3. This expenditure shall be charged to project account PA0095. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 12, 2013 Adopted by the Board of Commissioners, March 19, 2013 Recorded by the Tammara S. Sanderson, City Clerk, March 19, 2013 Published by The Paducah Sun, \parks\noble park pool renovations-spraypad phaseiii U1 J O1 41 A W N H 3 y -Ti n yz m m N v z P pvp m A x n n n w < D < p D m o z W c D N T �1 y Z Z z z m C1 m - r O o O A y 2 Z m g mG) o A T Z m Z P N QZ0 Z j O m D O G9 T m ~ pT D m m 7 p p z z y A O V m m z N D T O O y m y y ? x I 1 3 3 3 3 N O .-TCD N W0 N N N M W fA M Efl M M � Z e C D• N O Nm W O 3 D O V CO 41 O O !� m mom] W O O O O O O O O p) 0 O C r gi o o O N m a (D r W O. ,N O O O O O O O O O Z H A - n A b+ fA fA fA 49 fA f9 fP M ; n -1 Z C O p i J m O O J J N P N 01 O W (O T W 61 UI (9 r N O O O O bi fA fA (A bi fA (R Ea Q� Z ~ ~ m =1 10 O N N O ~ A 01 N 1O U O N N N O O O rox�.X Agenda Action Form Paducah City Commission March 12, 2013 Short Title: Amend Animal -Drawn Carriage Ordinance, Chapter 122 ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson, Lisa Thompson, Rick Murphy Presentation By: Mark Thompson Background Information: In an effort to provide a competitive business atmosphere and to create additional business opportunities at new locations staff is recommending amending the animal -drawn carriage ordinance. Currently, by ordinance, the City is supposed to initiate a bid process every three years to select an exclusive vendor for animal -drawn carriages inside the City limits. We have not been in compliance with this ordinance for some time. The recommended changes to an annual permit application will allow for more than one vendor and up to seven routes within the City as approved by the Traffic Commission. There may be routes included in downtown, Lower Town and Noble Park as well as special use authorization for weddings and other group outings. Goal: ❑Strong Economy ® Quality Services ® Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: N/A Finance Account Number: N/A Project Number: N/A Staff Recommendation: Approval Attachment: MHT Department Head City Clerk City Manager Paducah, Kentucky, Code of Ordinances >> - CODE OF ORDINANCES » Chapter 122 - VEHICLES FOR HIRE a ARTICLE III. - VEHICLES DRAWN BY ANIMALS >> ARTICLE III. - VEHICLES DRAWN BY ANIMALS Sec. 122-71. - Applicability of article. Sec. 122-72.- Locations for Picking up and discharging passengers. Sec. 122-73. - Route limitations: hours of operation. Sec. 122-74. - Drivers. Sec. 122-75. - Diapering apparatus required. Sec. 122-76. - Business license. Sec. 122-77. - Standards for vehicles. Sec. 122-78. - Care of animals. Sec: 122-79. - Permit. Sec 122-80. - Complaints against owner or operator. Sec. 122-81. - Penalty. Sec. 122-71. - Applicability of article. No person shall operate or cause to be operated for hire any vehicle, of whatever nature, drawn by animals for the purpose of transporting passengers or conducting tours upon the public rights-of-way of the city, except animal drawn vehicles as provided in this article. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.01; Ord. No. 2004-9-6874, § 1, 9-28-04) Cross reference— Mist setup area—Definitions, § 98-221. Sec. 122-72. - Locations for picking up and discharging passengers. (a) Animal -drawn vehicles may pick up or discharge passengers at-any-passenger-4oading-aene at aay-designated-hgnk sta4;4 and at such other locations as are approved by the (; Traffic Commission. (b)---An4mA1 draosr�-vehicles may e glnate aad t a'ri-teu�s a e�acriageSerneraraa th,-4nteTra# G(9rd- .Na -°PT --^,-47.45 _7 °--,-�; oda,4996-;-§9-68-74-§-2-9-29 94) Sec. 122-73. - Route limitations; hours of operation. Animal -drawn vehicles may operate on streets or public ways in the city as approved by the Traffic Commission. Animal -drawn vehicles must operate within certain hours specified by the city unless the operator receives prior written consent from the City Manager. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.03; Ord, No. 2004-9-6874, § 3, 9-28-04) Sec. 122-74. - Drivers. All drivers of animal -drawn vehicles shall have a current automobile vehicle drivelr's license, be at least 18 years of age, and demonstrate competence in handling animal -drawn vehicles. http://Iibra(V.municode.com/print.aspx?h=&clientID01 1392&HTMRequest - http%3a%2P/o... 2/5/2013 (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.04) Sec. 122-75. - Diapering apparatus required. It shall be unlawful for any person, firm, corporation or other entity to utilize any animal for the purpose of pulling any vehicle on city streets unless such animal is equipped with diapering apparatus which prevents the droppings of such animal from being deposited or otherwise left on city streets. It shall be the responsibility of the person, firm, corporation or other entity utilizing any animal for the purpose of pulling a vehicle to ascertain that the diapering apparatus is maintained in working order at all times. It shall be the responsibility of the operator to see that the diapering apparatus is in good working order at all times and that proper disposal of droppings is performed. The city shall charge a fee for the cleanup of any droppings left on public rights-of-way by the operation of the animal -drawn vehicle. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.05) Sec. 122-76. - Business license. No animal -drawn vehicle shall operate on city streets without a duly issued city business license and without having paid such fee therefor as the City Commission may, from time to time, establish. This license must be permanently affixed to the vehicle in a location approved by the Commission. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.06) Sec. 122-77. - Standards for vehicles. All animal -drawn vehicles shall be authentically styled passenger carriages which are aesthetically pleasant and comport with the downtown riverfront area. Wagons which patently were designed for cargo instead of passengers will not be approved. All animal -drawn vehicles shall have adequate brakes and shall have adequate front and back lights, which back lights shall include hazard lights. All animal -drawn vehicles shall also contain sufficient reflective material to ensure visibility. Each carriage in use shall have a separate and unique identification number prominently displayed on the rear of the carriage. Furthermore, all animal -drawn vehicles shall at all times be maintained so as to ensure the safety of the passengers and the general public. The City Manager is hereby accorded the authority to promulgate such other regulations as to carry out the intent of this article. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.07, Ord. No. 2004-9-6874, § 4, 9-28-04) Sec. 122-78. - Care of animals._ All licensees under this article shall operate the animal -drawn vehicle in such a manner as not to endanger or otherwise be 4n+ ieaWe-inimical to the health and safety of the animals which draw the vehicles. The City Manager is hereby accorded the authority to promulgate such other regulations as are necessary to carry out the intent of this section. (Ord. No. 92-4-4745, 4-7-92; Code 1996, § 120.08) Sec. 122-79. - Permit. _')The ty manager sWatl Bond aTop° bidd ng ie a va d a deav Eaw herse ea agotou http://library.municode.com/print.aspx?h-&clientID-l 1392&HTMRequest—http%3a%2P/Q... 2/5/2013 permit #eF-the se4e-night-fie epeFate-a-heFse-�rawa-saFriage-�rsiaess-wlt�ln-tkae�#owatewc}area de€ ae�by the Gia die t"��^t to use rhe sa rr age ceF B+sadway-asapasseager-p4si� rip-and-d+sck}art�er+ed�f three -year -s- E')---Tkte-wi+�aing�i>�eF�wil✓-be shesea-acseFd+ag-teThe #euewlag-c-riteri� a-----S+�a'f',viJ4iagaess-�-e+�y�,vith all-paft��v r'.:el� d___�g�ess-experieaee-t#at-ts aeeessary Ee-prepeFhersemaash+p-and-Ehe-sa#a 9peFatlBn-o`�..�arr� '.a-4arge-e�ewds-sf-pee�{eas-�' autoraebile-traff E pro �tio h'i �$QrV+ce-tB-mOet C�JSteR12F��a„d.. --9emerFStr�a9*.=ty-to-prev+d by gPeratiag-such-carriages every-�fiday-and--�atuFday-night�Fem-Apri4-t+�reugh 9stebeF-lnoludiag�pee+a;-events and-fest+vacswitlsh-�aay-essuf-dur+F+g-Ehistime- weather permitting, d---Presern' �' fn`--F`p��erec� afld�;sates te-� charged fereaGh4ype-ef-tour- (a) The City Manager shall authorize up to (5) five separate permitted vendors to operate animal drawn carriage businesses on up to (7) designated routes approved by the Tr-affic Commission in Downtown Lowertown and Bob Noble Park _(b) An additional -separate-Ga' et-Gar�iage-operating-special event/private party route permit will be issued on a temperar�L-bas ; teannually to operators who have been hired for a specific event (party, wedding, etc.). 9uGh-per44+it-sha4 be Issuedup to sty bus aess�aye befere Ph-aus+ness conducted-by4he-eperateF3hall take place- (') This permit is valid for enlyaslenges Ehespeefed Pe Fatted-evenE isassu Jnc}the year ending December 31" (2) An applicant for this permit shall also comply with all parts of subsection (c) listed below during each year in which they apply for this license. (3) AWGants Permittees must fa -x -(;F 2rwse-gro de to Ehe-cAydeliver to the Chief of Police, no later than one -W15) fifteen buswessdays prior to the event, a map showing of the planned route for each special event or private party.= a----elnt of or g n g.— ___Alar-oad�.ng-Eraveled before-durJng-enc+after-Ehesentractedsarriage- ,,,,...___ ire-per#euaed- o-----�inal�est+nat+e� (4) An applicant for this permit is prohibited from picking up or transporting passengers who are not associated with the party contracting for service, or traveling on roads not approved in his contract carriage operating permit. (5) Applicant must comply with all other parts of this ordinance. (6) This permit is open to any operator, provided they comply with all parts of subsection (c) below, including operators who have been awarded a downtown horse animal -drawn carriage tour permit. (c) Carriage service providers shall also provide the following: (1) Adequate identification of the applicant and animal -drawn vehicle and proof of ownership. (2) Material setting forth characteristics of the vehicle, including its dimensions, and estimated passenger capacity. (3) Color photographs not less than five inches by seven inches of the vehicle or sketches of a similar make and model of the vehicle_ - / uuVtVuIapu VI CdUl dlllllldl N UC USCU ❑5U11g IUCIR IVIIIY IIdINb IJ IC4UIICU PAlll each permit application.- --a Adequate proof of liability insurance in the form of certificate of liability, the City of Paducah requires minimum limits of public liability of $1,000,000.00 combined single limit bodily injury and property damage per occurrence. b. The city shall be named as an additional insured; (54 Satisfaster-"roefetkeaih as{3 ^r�o^^ ft#e�, �e e44n-d4:awng-the (5) A certificate of health not greater than three months old issued by a gL&ified veterinarian for each animal to be used shall accompany the permit application. (=a) A permit fee, in addition to the business license fee for January 1 to December 31 of each year. - a--_�,venty-f+ve- detlans-per�ear�er de+,vfltewa #erre-ear�+age-te�+r-peuz�i� b —Flue del ars�eFecsas e �fer seakaGt-sarria9i_—ep atng pe m I, not G-exceed-a- tetalaf X00 pe Saar- a. One hundred and fifty dollars for up to two carriages per vendor for the first approved route b Fifty dollars for up to two carriages per vendor for and additional approved route C. Fifty dollars for up to two carriages per vendor for a Special Event/Private Party permit. d. Additional carriages for a vendor for each of the above permits may be added for fifes dollars per carriage per route C) A current city business license. (B) Evidence of satisfactory annual safety and appearance inspection of tack and equipment, including devices that prevent droppings from being left on city streets; and (9) Evidence of compliance with all the standards for vehicles in this article. (') Inspection for compliance shall be performed4y4he-91recter�f-Aa44-Seatrel-4is depate+nta designee-scat"h nualasdesignated-bythe-Sity-Manager asdeemed necessary by the City Manage . In the event of compliance, the inspector shall certify such compliance to the city Finance Director, who shall then issue a permit upon payment of the fee. (Ord. No. 92-4-4745, 4-7-92, Code 1996, § 120.09; Ord. No. 2004-9-6874, § 5, 9-28-04; Ord, No. 2005-6-6984, § 1, 6-28-05) Sec. 122-80. - Complaints against owner or operator. In the event of a complaint against the owner or operator of an animal -drawn carriage concerning the safe, humane and proper operation of the service, prior to any action being taken by the Beard-Gf CommissienersCity Manager, a hearing will be held before said -Board the City Manager pursuant to established Semmission-hearing procedures. The City Manager may require a veterinary review of any animals used in the business at the sole expense of the vendor_ 7�TJ1���G=eTi .moi iiL�L�iT.TSIf[rTiL•ieiDlii/�ll Sec. 122-81. - Penalty. (a) Any violations of the provisions of this article shall cause the suspension or revocation of the permit to operate an animal -drawn vehicle in the city. (b) Any person who violates the provisions of this article shall be guilty of a misdemeanor and, upon conviction, shall be fined up to $500.00, imprisoned up to 30 days, or both. Each violation shall constitute a separate offense. (Ord. No. 92-4-4745, 4-7-92; Code 1996 § 120.99) http://library.municode.com/printaspx?h-&clientlD-11392&HTMReguest http%3a%2P/0.. 2/5/2013 Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: Purchase of Two new Triple Combination Pumper Trucks for use by the Paducah Fire Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Randy Crouch, EPW Maintenance Supt. Ronnie Rathman, Fire BC Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Steve Kyle, Fire Chief Background Information: On February 15, 2013, the Engineering and Public Work's Department received and opened sealed bids for Two new Triple Combination Pumper Trucks for use by the Paducah Fire Department. Two bids were received, with Bluegrass Fire Equipment & Pierce Manufacturing, Inc., submitting the lowest evaluated bid in accordance with the specifications of $431,794 per fire truck and a total bid of $863,588 for both trucks. As an advantage, Bluegrass & Pierce has proposed a Pre -payment Discount savings in the amount of $31,234.00 if the City makes pre -payment of the two pumper trucks upon contract acceptance. This pre -payment would be a tremendous saving for the City. Therefore, with the Pre -payment Discount deducted from the total Bid Price, the revised cost of the two new pumper trucks will be $832,354.00. The estimated time for delivery of the new truck will be 6 months to 7 months after contract execution and order. This total pre -paid amount is under the proposed Fleet Plan Budgeted amount of $860,000. Goal: ❑Strong Economy ®Quality Services []Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Fleet Fund 3 yg 3 Account Number: 071-0210-54248,H in ce 'fcoi ut= Staff Recommendation: To receive and file the bids and accept the lowest evaluated bid in the amount of $863,588 from Bluegrass Fire Equipment Company, Inc., as the Vendor and Pierce Manufacturing, Inc. as the Manufacturer for the purchase of Two Triple Combination Pumper Trucks for use by the Paducah Fire Department; and to allow the pre -payment savings in the amount of $31,234.00, which will bring the revised total contract amount for the purchase of the two pumper trucks to $832,354.00. Agenda Action Form Attachments: Ad, Bid Proposals, Bid Tab, Evaluation Forms, Copy of Proposed Contract OAF r. Page 2 d.;Depart ntea City Clerk City Manager r. Page 2 ORDINANCE N0. 2013 -3 - AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS FIRE EQUIPMENT COMPANY AND PIERCE MAMTACTURING, INC., FOR SALE TO THE CITY OF TWO TRIPLE COMBIi IATION PUMPER TRUCKS FOR USE BY THE FIRE DEPARTMENT, Aral AUTHORIZNG THE MAYOR TO EXECUTE A CONTRACT WITH BLUEGRASS FIRE EQUIPNIENT COMPANY AM) PIERCE MANUFACTURING COMPANY, NC. BE IT ORDANED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Bluegrass Fire Equipment Company as the vendor and Pierce Manufacturing , Inc. as the manufacturer in the amount of 5863,588.00, for sale to the City of two Triple Combination Pumper Trucks, for use by the Fire Department, said bid being in substantial compliance with bid specifications, and as contained in the bid of Bluegrass Fire Equipment Company and Pierce Manufacturing, of February 15, 2013, However, Pierce Nlanufacturing Company, Inc. has proposed a deduction in the amount of $31,234.00 from the proposal price if the City makes a 100% prepayment for the Triple Combination Pumper Truck upon contract acceptance. If the 100% prepayment is approved, the price for the new Triple Combination Pumper Truck would then be $832,354.00. SECTION 2. The Mayor is hereby authorized to execute a contract between the City of Paducah, Bluegrass Fire Equipment Company, and Pierce Manufacturing, Inc. for the purchase of two Triple Combination Pumper Trucks, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Fleet Fund account, 070-0210-542- 4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 12, 2013 Adopted as Amended by the Bond of Commissioners, March t9, 2013 Recorded by Tammara S. Sanderson, City Clerk, March t9, 2013 Published by The Paducah Sun, ord\pworks\truck—fire-triple combination pumper 2013 F - Z CW G a a W a F— Z W 2 a F- a. 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LL0=' r Z pU Z W ° Wc Y `yCLLI W E _ E .. v d a W O E¢ ] c A c O o W d m U 9 m F, c� 'c a m �' m 0 ~ m c v ad N W Q o f W U w m O o W Z Z N L• g+ �' o N. a Cl t U Z N d G > 0 'L Oj O W ° 'n 3 U j v Z Q u y v 67 a c c N Q E c J w o fi U v Z 'c .c o >' W ¢1 Y c O 7 W U U o Q ❑ E v m a n= LL 0 d J K W W °U ~ W ttl U w O ul - m¢ .� Lu IL LL h O. - O R' 9 Z W> p p u m F ti of a vi �o 1 a s IL LL =< w W m OUTPUT AREA Pierce Manufacturing Inc. Prepayment Discount Calculation QUOTATION Contract 863,588 Interest Discount (15,862) Chassis Discount (15,372) Aerial Discount - Other - Due With Contract $ 832,354 NOTE: IF CUSTOMER WILL NOT BE PAYING WITH CONTRACT, PLEASE NOTIFY ME, AS THIS QUOTE WILL HAVE TO BE RECALCULATED. 800,678.0602 TO: George Finley FROM: Laura (Kober) Luebke DATE: 2/13/2013 CUSTOMER: Paducah KY QUOTATION Contract 863,588 Interest Discount (15,862) Chassis Discount (15,372) Aerial Discount - Other - Due With Contract $ 832,354 NOTE: IF CUSTOMER WILL NOT BE PAYING WITH CONTRACT, PLEASE NOTIFY ME, AS THIS QUOTE WILL HAVE TO BE RECALCULATED. C0600 AGREEMENT Page 7 at CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT FOR TWO TRIPLE COMBINATION PUMPER TRUCKS FOR USE BY THE FIRE DEPARTMENT THIS AGREEMENT, made this day of , 2013 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and BLUEGRASS FIRE EQUIPMENT COMPANY, INC., hereinafter called the VENDOR, and PIERCE MANUFACTURING, INC., hereinafter called the MANUFACTURER, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Manufacturer shall provide and the Vendor shall deliver Two Triple Combination Pumper Trucks for use by the City Fire Department in in full compliance with the Specifications as contained in the Bid Proposal Dated February 15, 2013. The Two Pumper Trucks supplied shall be in accordance with this Agreement, the Specifications and any Addendum(s) issued, ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor and Manufacturer hereby agrees to commence work under this and to fully complete the delivery of the Two Pumper Trucks within Seven (7) Months as directed by the Notice To Proceed. ARTICLE 3. THE CONTRACT SUM The Owner shall pay the Vendor and Manufacturer for the performance of the Contract, subject to additions and deductions provided therein the following amount: • Eight Hundred Sixty Three Thousand, Five Hundred Eighty Eight Dollars and No Cents ($863,588.00) for Two Triple Combination Pumper Trucks as quoted in the aforementioned Bid Proposal. • With a Total Pre -Payment Discount Savings of Thirty One Thousand, Two Hundred Thirty Four Dollars and No Cents ($31,234.00) as offered by the Manufacturer. • Therefore, the FINAL PRE -PAYMENT AMOUNT shall be Eight Hundred Thirty Two Thousand, Three Hundred Fifty Four Dollars and No Cents ($832,354.00) for the purchase of Two Triple Combination Pumper Trucks. Which total Prepay Amount shall constitute full compensation for the purchase of the Two Triple Combination Pumper Truck authorized herein. ARTICLE 4. PAYMENTS The Total Pre -Payment Amount will be made in full upon execution of the contract in accordance with the Pre -Payment Discount. 00`M AGREEMENT Page 2 of t ARTICLE 5. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. BLUEGRASS FIRE EQUIPMENT CO, INC VENDOR C� John Baker, President ADDRESS: P. O. Box 23174 Lexington, Kentucky 40523 PIERCE MANUFACTURING, INC. MANUFACTURER Ll9 Name and Title ADDRESS: P. O. Box 2017 Appleton, Wisconsin 54912-2017 CITY OF PADUCAH, KENTUCKY 0 Gayle Kaler, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 00330 OWNER EVALUATION FORM PAGE 1 OFJ CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM PROJECT: Purchase of Two Triple Combination Pumper Trucks for use by the City of Paducah Fire Department DATE: BIDDER: �3 �G CCiaS3 �Yt !J �j Grading Criteria: Evaluate the Bidder's Criteria on a rated value scale: 0 = the lowest value to 10 = the highest value for each item listed below. Rating x Weighted Percent = Criterion Score The Sum of all Criterion Scores shall be the Owner's basis of the Bidder's Overall Score. GRADING CRITERIA NO. CRITERIA ITEMS RATING VALUE (0.10) WEIGHTED - PERCENT CRITERION SCORE 1. Warranty on Waterous Pump/D 14% �• �� 2. Front disc brakes min. 17"0 14% 7Z 3. Chassis Frame and Cross member Warranty /v / 12% � 4. 340 amp Alternator O 8% 5. Advanced Windows based diagnostic software 8% 6. Windshield Square inch of viewing area. 8% 7. Price /O 20% Z.� 8. Delivery Time %v 16% BIDDER'S OVERALL TOTAL SCORE _/ PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky. indicate if any preference is given by the resident's state: 3. Addition of any reciprocal preference for resident bidders: 00330 OWNER EVALUATION FORM PAGE 1 OF J CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM PROJECT: Purchase of Two Triple Combination Pumper Trucks for use by the City of Paducah Fire Department DATE: BIDDER: / 9✓a10-A A0 A; I-2 1Ea y 6�d�a- Grading Criteria: Evaluate the Bidder's Criteria on a rated value scale: 0 = the lowest value to 10 = the highest value for each item listed below. Rating x Weighted Percent = Criterion Score The Sum of all Criterion Scores shall be the Owner's basis of the Bidder's Overall Score. GRADING CRITERIA NO. CRITERIA ITEMS RATING VALUE (0.10) WEIGHTED • PERCENT CRITERION SCORE 1. Warranty on Waterous Pump /v 14% / 7 2. Front disc brakes min. 17" 14% 3. Chassis Frame and Cross member Warranty 12% 4. 340 amp Alternator 8% 5. Advanced Windows based diagnostic software 8% 6. Windshield Square inch of viewing area. a 8% 7. Price �[/ 20% 9 / 8. Delivery Time 16% BIDDER'S OVERALL TOTAL SCORE S- Q/ PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given by the resident's state: 3. Addition of any reciprocal preference for resident bidders: r-----------------------� 1 1 1 1 Z ^" m I o 10 x L 3 0 5 laid � W ti 0 a c 3 0 �*d0 j T I " N C >'a I `I tine N ' i � w Lf)17 1 8 1 OO O 3 «'^ Z N a in oo ^l n LO •N.i OOC nm H c f, oroO i rLEE 2go� d m� I w a i rs� O mC O y y d a o GG S c ' a � 4f 1� , a j N J � � M M M �HNC�NL ro00. 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O ¢ =FWm�io=aO3Non.oJ�_U-LL�oN..>ro:o-nomv o�Nnd . in Om6-UY000a Eam=o `ml".ao` Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: Purchase of a new TYMCO Street Sweeper for use in EPW-Street Division utilizing the Kentucky State Contract ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Randy Crouch, EPW Maintenance Supt Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Randy Crouch, EPW Maintenance Supt Background Information: In accordance with the adopted Fleet Plan Budget, a new street sweeper was authorized to be purchased for use in the EPW-Street Division. The authorized Kentucky State Contract vendor for a TYMCO Street Sweeper Model #600 is Stringfellow, Inc., located in Louisville, KY, who quoted a price of $180,576.00 for this sweeper. This price is below the authorized $225,000 budgeted price. —` The Kentucky Master Agreement number is MA #7581100000319-3. Goal: [-]Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicles Fleet Lease Trust Funance Account Number: 071-0210-542-400 � Staff Recommendation: To authorize the purchase of a new TYMCO, Inc. Street Sweeper for use by the EPW-Street Division from Stringfellow, Inc., for a quoted price of $180,576.00. --Lr. Attachments: Quote and KY Master Agreement Information ORDNANCE NO. 2013.3 - AN ORDNANCE AUTHORIZING THE PURCHASE OF ONE TYMCO STREET SWEEPER MODEL #600 FOR THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME WHEREAS, this equipment is available under State of Kentucky Master Agreement Number MA 758 1100000319-3, and, therefore, competitive bidding is not required. BE IT ORDANED BY THE CITY OF PADUCAH, KENTUCKY: SECTION I. That the Finance Director is authorized to pay S 180,756.00 for the purchase of one TYMCO street sweeper model #600 to Stringfellow, Inc., for the City of Paducah EPW-Street Division, in compliance with Kentucky State Purchasing Contract. SECTION 2. The Mayor is hereby authorized to execute a contract with Stringfellow, Inc., for the purchase of one street sweeper, authorized in Section I above. SECTION 3. This expenditure shall be charged to Rolling Stock — Vehicles -Fleet Lease Trust Fund account, 070-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 12, 2013 Adopted by the Board of Commissioners, March 19, 2013 Recorded by Tammara S. Brock, City Clerk, March 19, 2013 Published by The Paducah Sun, \ord\pworks\street sweeper -state contract 2013 Agenda Action Form Paducah City Commission Meeting Date: March 12, 2013 Short Title: Closure of a Portion of an Alley from Caldwell Street to Norton Street located between South 9th Street and Walter Jetton Boulevard ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: B. A. and Frances Hamilton, Trustees of the Hamilton Living Trust along with James and Linda Green have submitted an application requesting that a portion of a 15' alley located from Caldwell Street to Norton Street and being located in the block between South 9th Street and Walter Jetton Boulevard be closed. All real property ownerswhose land adjoins any part of the proposed right-of-way to be closed have signed the application. On March 4, 2013, the Planning Commission held a Public Hearing and made a positive recommendation to the City Commission for this closure. All of the utility companies have signed the plat. There are no utility easements being retained within this portion of the proposed alley closure. Goal: ❑Strong Economy ❑Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: N/A Account Number: Finance Staff Recommendation: To adopt an ordinance authorizing the closing of a portion of a 15' alley located from Caldwell Street to Norton Street and being located in the block between South 9th Street and Walter Jetton Boulevard be closed and authorizing the Mayor to execute the plat and all necessary documents to complete the transfer of property. Attachments: Original Street Closure Application, Proposed Closure Plat, Planning Commission Resolution Dep 4ent H d City Clerk City Manager ORDNANCE NO. 2013 -3 - AN ORDNANCE PROVIDING FOR THE CLOSING OF A PORTION OF AN ALLEY FROM CALDWELL STREET TO NORTON STREET LOCATED BETWEEN SOUTH 9' STREET AND WALTER JETTON BOULEVARD, AND AUTHORIZING THE NIAYOR TO EXECUTE ALL DOCUVNNTS RELATING TO SANIE BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah does hereby authorize the closing of a 15' alley located between South 9th Street and Walter Jetton Boulevard, and being more particularly described as follows: ALLEY LEGAL DESCRIPTION Being a certain alley surveyed by Ricky A. Tosh, PLS 2900 of the firm of Dummer Surveying & Engineering Services, Inc. of Paducah, Kentucky on February 24, 2012 located in Black 3, Addition "O" of Paducah, Kentucky between Norton Street and Caldwell Street and being more particularly described as follows: Beginning at a 1/2" diameter rebar with plastic cap slapped "DH DUMMER PLS 1955" (found) at the southeast corner of the herein described tract, said rebar and cap being 30.00 feet north at right angles from the centerline of Caldwell Street, said centerline point being 195.00 feet west from the centerline intersection of Caldwell Street and South 9th Street; THENCE from the point of beginning South 74 degrees 07 minutes 00 seconds West for a distance of 15.00 feet with the north right of way of Caldwell Street to a 112" diameter rebar with plastic cap stamped "DH DUMMER PLS 1955' (found), said rebar and cap being 30.00 feet north of the road centerline; THENCE North 15 degrees 53 minutes 00 seconds West for a distance of 360.00 feet with a common line to the Hamilton Living Trust property described in Deed Book 1061, Page 387; Deed Book 1081, Page 712 and Deed Book 1227, Page 67 and the James and Linda Green property described in Deed Book 1061, Page 200 to a 1/2" diameter x 18" long rebar with plastic cap stamped "R TOSH KYPLS 2900" (set) in the south right of way of Norton Street (undeveloped), said rebar and cap being 30.00 feet south at right angles from the road centerline; THENCE North 74 degrees 07 minutes 00 seconds Eastfor a distance of 15.00 feet with the south right of way of Norton Street to a 1/2" diameterx 18" long rebar with plastic cap stamped "R TOSH KYPLS 2900" (set) 30.00 feet south at right angles from the road centerline; THENCE South 15 degrees 53 minutes 00 seconds East for a distance of 360.00 feet with a common line to the Hamilton Living Trust property described in Deed Book 1090, Page 384; Deed Book 982, Page 369 and Deed Book 1 061 , Page 387 to the point of beginning. Said Alley contains 5,400 square feet (0.1240 acres). Together with and subject to covenants, easements, rght of ways and restrictions of record and in existence. The bearings described herein are based on a magnetic cbservation taken in 2004 Ricky A. Tosh, PLS 2900 Date SECTION 2. In support of its decision to close the aforesaid public way, the Board of Commissioners hereby makes the following findings of fact: a. B. A. Hamilton and Frances Hamilton, Trustees of Hamilton Living Trust, James L. Green, and Linda Green, are the owners of property abuttingthe public way which the Board of Commissioners has authorized to be closed as is evidenced by the application for street and/or alley closing which is attached hereto and made part hereof. b. On the 4th day of March, 2013, the Paducah Planning Commission of the City of Paducah adopted a resolution recommending to the Mayor and Board of Commissioners of the City of Paducah closure of the aforesaid public way. Written notice of the proposed closing was given to all property owners in or abutting the public way or the portion thereof being closed as is evidenced by the application for street and/or alley closing which is attached hereto and made a part hereof. d. All property owners in or abutting the public way or the portion thereof being closed have given their written notarized consent to the closing as is etidenced by the application for street and/or alley closing which is attached hereto and made a part hereof. SECTION 3. All requirements of KRS 82.405(!) and (2) having been met, the Board of Commissioners of the City of Paducah hereby concludes that the aforesaid public way, as described above, should be closed in accordance with the provisions of KRS 82.405. SECTION 4. The Mayor is hereby authorized, empowered, and directed to execute a quitclaim deed from the City of Paducah to each of the property owners in or abutting the public way to be closed with each to acquire title to that portion of the public way contiguous to the property now owned by said property owners up to center line of the said publicway. Provided, however, that the City shall reserve such easements upon the above described real property as it deems necessary. Said deed shall provide the reservation by the City of Paducah any easements affecting the herein described real property as described in Section I above. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, March 12, 2013 Adopted by the Board of Commissioners, March 19, 2013 Recorded by Tammara S. Sanderson, City Clerk, March 19, 2013 Published by The Paducah Sun, _ \ord\eng\st close\alley close•caldwell to Norton Agenda Action Form Paducah City Commission Meeting Date: March 8, 2013 Short Title: Inter -Local Agreement Between the City of Paducah and McCracken County, to Finance, Construct and Lease Customer Care Center ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jeff Pederson and Lisa Emmons Presentation By: Jeff Pederson Background Information: On November 13, 2012, the City of Paducah, by Municipal Ordinance, did pledge support for the location of Teletech Services to the City through a commitment to transfer land and to invest up to $1.35 million to the project to construct a customer contact center in Commerce Park. McCracken County and Greater Paducah Economic Development Corporation also made a commitment to make a cash payment to the Project. This Agreement establishes a financing Plan whereby the three parties will contribute monies into a Construction Fund from which all costs associated with building construction will be paid. This Agreement further designates the City as the Agent for all three parties for administration of the Project, including planning and design, procurement and contract negotiation subject to agreement by the County. The Agreement outlines procedures for project disbursements under direction of the Project Manager, who has been designated as the City Manager. Finally, the Agreement requires that any monies received by Teletech as rental payments will be deposited into the Fund. The following amounts are required to be deposited into the Construction Fund: City of Paducah: $1.37.5 million McCracken County: $1.375 million GPEDC: $250,000 Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Agenda Action Form Funds Available: Account Name: Account Number: Staff Recommendation: Attachments: Department Head City Clerk City Manager Page 2 Finance 157531 ver3 INTERLOCAL COOPERATION AGREEMENT THIS INTERLOCAL COOPERATION AGREEMENT (the "Agreement') made and entered into as of the day of 2013 by and between the CITY OF PADUCAH, KENTUCKY (the "City") and the COUNTY OF McCRACKEN, KENTUCKY (the "County"). WITNESSETH WHEREAS, the City and the County have determined that it is necessary and desirable to acquire, construct, and install a customer care contract center building and associated parking lot (the "Project Improvements") on a certain tract of land under the control of the City and the County (pursuant to a long-term ground lease) within the Paducah Commerce Park (the "Project"), which Project is to be subleased by the City and the County to TeleTech Services Corporation ("TeleTech"), whom will locate and operate a general and administrative offices for a customer care center with technical support capabilities and will bring approximately 450 new full-time jobs to Paducah, McCracken County; and to finance said Project through (i) the cash payment in the amount of $1,375,000 from the City (the "City's Contribution"), (ii) the cash payment of $1,375,000 from the County (the `County's Contribution"), and (iii) a cash payment in the amount of $250,000.00 from G.P.E.D.C., Inc., ("GPEDC") (the `GPEDC's Contribution") (collectively, the "Contributions"); and WHEREAS, the Project Improvements will be owned by the City and the County; and WHEREAS, pursuant to the provisions of Sections 66.011 et. seq. of the Kentucky Revised Statutes, as amended, (the "GO Act") each of the City and the County have determined that the Project constitutes a public project, for which each of the City and the County would be individually authorized to issue general obligation indebtedness; and WHEREAS, pursuant to Sections 65.210 to 65.300, inclusive, of the Kentucky Revised Statutes, as amended (the "Interlocal Act") the City and the County may join together to accomplish what each may accomplish individually; and WHEREAS, the City and the County have determined that it is in the public interest that the Project be financed under a common plan of finance by the City and the County; and WHEREAS, as a result to the foregoing findings, the City and the County have determined that it is advantageous and in the best interests of the inhabitants of the City and the County that the City and the County proceed to undertake the construction and financing of the Project in the most cost effective manner pursuant to this Agreement and the Interlocal Act; and WHEREAS, the City and the County now wish to establish their respective rights and duties in connection with the acquisition, construction and financing of the Project, all in accordance with the Interlocal Act; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS BETWEEN THE PARTIES, IT IS AGREED AS FOLLOWS: "CITY" means the City of Paducah. Kentucky acting by and through its City Commission "CITY'S CONTRIBUTION" means the cash payment in the amount of $1,375,000 to be deposited by the City into the Construction Fund. "CODE" means the Internal Revenue Code of 1986 as amended and all Regulations promulgated thereunder. "CONSTRUCTION AGREEMENT" shall mean (i) the construction agreements between the City and the County and contractor or contractors selected by the City and the County with respect to the construction of the Project Improvements and (ii) all agreements related to the design and construction of the Project Improvements. "CONSTRUCTION FUND" means the account established by the City into which the Contributions shall be deposited. "COUNTY" means the County of McCracken, Kentucky acting by and through its Fiscal Court. "COUNTY'S CONTRIBUTION" means the cash payment in the amount of $1,375,000 to be deposited by the County into the Construction Fund. "GO ACT" means KRS 66.011 et. seq. of the Kentucky Revised Statutes.. as the same may from time to time be amended. "GPEDC shall mean the G.P.E.D.C., INC., doing business under the assumed name of the Greater Paducah Economic Development Council, Inc., a Kentucky not -for -profit -corporation. "GPEDC'S CONTRIBUTION" means the cash payment in the amount of $250,000 to be deposited by the GPEDC into the Construction Fund. "LEASE" means the Lease Agreement dated January 1, 2013 between GY.E.D.C., Inc., a Kentucky not -for -profit -corporation, and TeleTech, which lease was subsequently assigned to the City and the County. "LEASE REVENUES" means the amounts designated as Base Rent in the Lease. "INTERLOCAL ACT" means KRS 65.210 through 65.300. "KRS" means the Kentucky Revised Statutes, as amended. "MOU" shall mean that certain Memorandum of Understanding among the GPEDC and TeleTech relating to the Project, executed by the respective parties thereto on November 1, 2012, as the same may be amended or supplemented from time to time in accordance with its terns. 2 "PROJECT" shall mean, collectively, the Project Improvements and the Project Site. "PROJECT IMPROVEMENTS" shall mean the a customer care contract center building and associated parking lot to be constructed on the Project Site and financed by the City, the County, and GPEDC, and owned by the City and the County. "PROJECT MANAGER" shall mean Jeff Pederson the City Manager. "PROJECT SITE" shall mean the site owned by GPEDC on which the Project Improvements are to be located, as more particularly described in Exhibit A attached hereto. "TELETECH" means TeleTech Services Corporation ("TeleTech"), a Colorado corporation, with a principal mailing address of 9197 S. Peoria St., Englewood, Colorado. 1. GENERAL FINANCING PLAN It is the intention of the parties to this Agreement to set forth their respective rights and duties in connection with financing the Project. The Contributions of the City, the County, and GPEDC shall be utilized to pay the costs of the construction and installation of the Project Improvements, however, the Project Improvements will be owned by the City and the County. The Project will be leased by the City and the County to TeleTech pursuant to the Lease for a term of five (5) years with three (3) five (5) year renewal terms and any rental payments resulting from the Lease, if any, will be deposited to the Constriction Fund for the administration, operation, and maintenance of the Project and to insure TeleTech's compliance with the Lease and the MOU. 2. FINANCIAL RIGHTS AND DUTIES OF GPEDC, THE CITY AND THE COUNTY GPEDC, the City, and the County shall timely deposit the Contributions in the Construction Fund to pay the costs of the Project in accordance with the terms of this Agreement, the MOU, and the Lease. 3. 'THE CITY TO ACT AS AGENT FOR ADMINISTRATION OF THIS AGREEMENT AND CONSTRUCTION OF PROJECT IMPROVEMENTS In connection with the administration of this Agreement and the construction of the Project Improvements, the County designates the City as its agent for all purposes of the Project Improvements, including inter alia, (i) causing the planning and design of the Project Improvements and approval thereof by all applicable regulatory agencies; (ii) causing construction proposals to be secured in respect of the Project Improvements, with due regard to the provisions of Kentucky law; (iii) entering into a Construction Agreement for the Project Improvements; and (iv) for the performance of all other duties customarily incident to the foregoing provisions of subparagraph (i), (ii) and (iii). Actions heretofore taken by the City in such respects are expressly affirmed and ratified by the County. The City covenants and agrees that it shall not enter into any Construction Agreement or incur any costs payable from amounts deposited in the Construction Fund without the prior written approval of the County. The City 3 hereby designates the City Manager as the Project Manager for the construction of the Project Improvements. 4. APPLICATION OF CONTRIBUTIONS FOR CONSTRUCTION OF PROJECT IMPROVEMENTS The Contributions shall be timely deposited in the Construction Fund, and the Construction Fund shall be held and disbursed by the City or its designee, as follows: (a) Moneys credited to the Construction Fund shall be expended upon written request, addressed to the Project Manager, only for payment of the costs of the Project Improvements and costs payable under any construction agreement, subject to the provisions and restrictions of this Section. (b) Amounts in the Construction Fund shall be disbursed and applied only upon written direction of the Project Manager and only for the making of disbursements for construction of the Project Improvements and related costs, pursuant to the terms of the Construction Agreement to be entered into, and any other agreement pursuant to which the Project Improvements, or any part thereof, is to be acquired, constructed, or installed. The Project Manager shall keep and maintain complete and detailed records with respect to the Construction Fund. (c) Each withdrawal of moneys from the Construction Fund shall be undertaken by a requisition executed by the Project Manager containing the following with respect to each payment or disbursement to be made: (i) the name of the person or persons to whom the payment or disbursement is to be made; (ii) the amount to be paid to such person or party; (iii) the applicable contract or agreement in respect of which the payment or disbursement is to be made; (iv) that with respect to such requested payment or disbursement there has not been filed with or served upon the City or the County notice of any lien or attachment upon, or claim affecting the right to receive payment of any of the amounts requisitioned and payable to any of the persons, firms or corporations named in such requisition which has not been released or will not be released simultaneously with such payment; (v) that such requisition contains no item representing payment on account of any retained percentages of the cost of construction of the Project improvements which the City and the County are at the date of such requisition entitled to retain; and (vi) that in connection with such requisition, the Project Manager has received such proofs, executed by parties to the Construction Agreement or other appropriate agreement. as are properly required by the Project Manager to the effect that each obligation set forth in said requisition has been (a) properly incurred, and (b) is then due and unpaid; and (c) that insofar as 4 such obligation was incurred for work, services, materials, equipment or supplies, such work or services were actually performed, or such materials, equipment or supplies, were actually installed in furtherance of the installation or construction of the Project Improvements or were delivered at the Project Site for such purposes, all in accordance with the Construction Agreement. (d) At such time as all moneys due to be disbursed from the Construction Fund have been so disbursed and paid, and the Project Manager has received a certificate stating that completion of the Project Improvements has occurred, which Certificate shall be accompanied by an opinion of legal counsel stating that there are no uncancelled mechanics', laborers', contractors' or materialmen's liens on file in any public office where the same should be filed in order to be valid liens against any part of the Project Improvements, and that in the opinion of said legal counsel the time within which such liens can be filed has expired, the balance in such Construction Fund, if any, shall be transferred by the Project Manager in accordance with the mutual written instructions of the City and the County and in accordance with the terms of the MOU. 5. ADMINISTRATION AND MANAGEMENT OF THE LEASE In connection with the administration and management of the Lease with TeleTech, the County designates the City as its agent for all purposes. Any rental payments resulting from the Lease, if any, will be deposited to the Construction Fund for the administration, operation, and maintenance of the Project and to insure TeleTech's compliance with the Lease and the MOU. Any balance remaining in the Construction Fund as a result of the rental payments shall be disbursed out annually to the City and the County, in equal shares, less any expenses incurred in the administration and management of the Lease. 6. MISCELLANEOUS This Agreement shall be binding upon the parties hereto and upon their respective permitted successors and transferees. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. If one or more provisions of this Agreement, or the applicability of any such provisions for any set of circumstances shall be determined to be invalid or ineffective for any reason, such determination shall not affect the validity and enforceability of the remaining provisions of this Agreement or the applicability of the provisions found to be invalid or ineffective for a specific set of circumstances to other circumstances. This Agreement may be amended or any of its terms modified only by a written document authorized, executed and delivered by each of the parties hereto. This Agreement may be executed in one or more counterparts and when each party hereto has executed at least one counterpart, this Agreement shall become binding on all parties and such counterparts shall be deemed to be one and the same document. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the date first above written. Attest: City Clerk Attest: Fiscal Court Clerk The foregoing instrument was prepared by: Lisa H. Emmons Denton & Keuler, LLP Post Office Box 929 Paducah, Kentucky 42002-0929 CITY OF PADUCAH. KENTUCKY, Authorized by Action of the City Commission of the City on , 2013 Mayor COUNTY OF Authorized by County on Judge/Exec C MCCRACKEN, KENTUCKY, Action of the Fiscal Court of the .2013 HAVE SEEN AND AGREED TO AND ACKNOWLEDGES ITS OBLIGATIONS TO MAKE THE GPEDC CONTRIBUTION TO THE PROJECT. G.P.E.D.C.,INC. By: Title: Dated: COMMONWEALTH OF KENTUCKY OFFICE OF THE GOVERNOR DEPARTMENT FOR LOCAL GOVERNMENT 1024 CAPITAL CENTER DRIVE, SUITE 340 - FRANKFORT, KENTUCKY 40601-8204 (502) 573-2382 INTERLOCAL COOPERATION AGREEMENT TeleTech Customer Care Center between McCracken County, Kentucky and Cite of Paducah, Kentucky Approved _, 2013 By: Commissioner, Department of Local Government EXHIBIT A Being Tract 30, of Section VI, in the Paducah Information Age Park Subdivision, as shown on the plat of said subdivision of record in Plat Section "K," page 444, in the McCracken County Court Clerk's office. Being part of the same property conveyed to the G.P.E.D.C., INC., a Kentucky not-for-profit corporation by deeds dated October 11, 1991, of record in Deed Book 760, page 504, dated November 11, 1992, of record in Deed Book 780, page 642, and dated December 31, 1992, of record in Deed Book 782, page 685, in the McCracken County Court Clerk's office. 7