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Home My WebLink AboutCCMPacket2013-02-26CITY COMMISSION MEETING AGENDA FOR FEBRUARY 26, 2013 5:30 P.M. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS I. MINUTES II. MOTIONS A. R & F Documents III. MUNICIPAL ORDERS A. Personnel Changes B. Declaration and Sale of Surplus Property at 1209 Bell Ave — S. ERVIN C. 2013/2014 KY Governor's Highway Safety Program — CAPT. HODGSON/POLICE DEPT. IV. ORDINANCE — ADOPTION A. Design Agreement with USACE for the Ohio River Shoreline Reconstruction Project — R. D'IURPHY B. Amend Ordinance to Increase Membership of Paducah Renaissance Alliance Advisory Board -- L. THOMPSON V. ORDINANCES —INTRODUCTION A. 2013 KY League of Cities Insurance Services Safety Award — M. THOMPSON/L. EVANS B. Purchase of Structural Firefighting Turnout Gear for use by the Fire Department — FIRE CHIEF KYLE C. Change Order # 1 for the Greenway Trail Phase I Project — R. MURPHY N7, CITY DIANAGER REPORT VII. COMMISSIONER COMMENTS VIII PUBLIC COMMENTS IX. EXECUTIVE SESSION FEBRUARY 26, 2013 I move that the following documents and bids be received and filed: DOCUMENTS I. Certificates of Insurance: (a) Lonnie Wiggins Concrete (b) Wilkins Constriction Company, Inc. 2. Certificate of Insurance and Right of Way Bond: Taber Crane Construction Services Corp. Contracts/Agreements: (a) Contract for Services with Paducah -McCracken County Senior Citizens, Inc. for FY 2013 executed by Mark Thompson, Parks Services Director Paducah Water Works Financial Highlights for period ending January 31, 2013 BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT STRUCTURAL FIREFIGHTING TURNOUT GEAR FOR USE BY THE FIRE, DEPT. 1. Bluegrass Fire Equipment Co., Inc. 2. Fire Dept. Service & Supply CITY OF PADUCAH February 26, 2013 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature V CITY OF PADUCAH PERSONNEL ACTIONS February 26, 2013 NEW HIRE • FULL-TIME (FR POSITION RATE NCS/CS FLSA EFFECTIVE DATE FIRE PREVENTION Gowen, Christina Deputy Fire Marshal I $19.29/Hr NCS Non -Ex March 7, 2013 NEW HIRES • PART-TIME (PIT)/TEMPORARYISEASONAL POSITION RATE NCS/CS FLEA EFFECTIVE DATE EPW - FLOODWALL Edmonds, Brodrick K. Temporary Pump Operator $7.25/Hr NCS Non -Ex February 28, 2013 Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: Declaration and Sale of Surplus Property at 1209 Bell Ave. [—]Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin/Nancy Upchurch Presentation By: Steve Ervin Background Information: This action would declare 1209 Bell Avenue surplus property owned by the City of Paducah and authorize the transfer of the vacant lot to the adjacent property owner Glenda Sharp. She submitted an offer to purchase the property for $1000. She would use the property expand her yard and in the future plans to construct a two car garage. The property has been advertised in the Paducah Sun on more than one occasion the last being on Sunday, December 16, 2012. No bids were received. In addition to the advertising and the placing of signs on the lot, the property is listed on the City's website. The surplus property owned by the City has been the subject of media coverage in the past. Sec. 2-654 (4) c. of the Paducah Code of Ordinances allows the city to enter into competitive negotiations once an invitation to bid has been made in accordance with section 2-645 (a through g) and no bids are received from a responsive and responsible bidder. The conditions of the ordinance have been satisfied; therefore, staff recommends that the Commission declare the property surplus and transfer to Mrs. Glenda Sharp for her offer of $1000. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. ` F1 .s Department Head City Clerk City Manager See. 2-658, Disposition of surplus or excess property. L Description of property: 1209 Bell Avenue 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah on by conunissioners deed recorded in Deed Book 1083 Page 287 in January of 2006. The City clid not have a specific use for the property at the time of the acquisition. 3. The reason why it is in the best interest of the City to dispose of the item: Several months ago staff compiled a list of properties that the City had acquired over the years through various means. This lot is on the list of properties staff deemed as surplus. The City of Paducah has owned and maintained the property since 2006. It is in the best interest of the City of Paducah to transfer that property to a responsible owner that will take over and maintain the property and possibly develop in the future. 4. The method of disposition to be used: The property will be sold to adjacent property owner Glenda Sharp. She submitted a bid and offers to pay $1000 for the property. She will use the property to expand her yard and in the future plans to put a two car garage on the lot. Therefore, staff recommendation is that it is in the best interest of the city to declare this property surplus and approve the transfer of this property to Mrs. Glenda Sharp. Director Planning Department City Manager �'tcz\4�� 1/22/2013 I would like to submit a proposal for the lot at 1209 Bell Ave. I own the adjoining property, and would someday like to put a 2 car garage there. My budget allows me to offer a $1000.00 dollars for this lot, if accepted this would releave the city of all upkeep and taxes on this piece of property as it would become my responsibility. Please consider my offer. Sincerely, Glenda Sharp 1207 Bell Ave. Paducah, Ky. 42003 11 Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: 2013/2014 Kentucky Governor's Highway Safety Program ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By Capt. Don Hodgson, Cheryl Meadows Presentation By: Capt. Don Hodgson Background Information: The Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, has a competitive, discretionary grant program that offers reimbursements to police agencies for the salaries and benefits of peace officers working overtime hours and engaged in specific traffic enforcement activities. The program also offers reimbursements for specific traffic enforcement related supplies and equipment. This past year the police department received $36,200 for overtime traffic enforcement activities. The Paducah Police Department desires to submit an application for the 2013/2014 year in the amount up to $40,000 to continue funding overtime traffic enforcement activities and $10,000 for related equipment for the total of $50,000. This program will reimburse 100 % of approved personnel and equipment expenses. If the Commission desires the Police Department seek a grant award it must authorize and direct the Mayor to sign all application documents. If an award is offered it will be brought before the Commission for consideration. Goal:❑ Strong Economy ® Quality Services Funds Available: Account Name: Account Number: Staff Recommendation: Approval ❑ Vital Neighborhoods ❑ Restored Downtowns Finance Department Head City Clerk �',,City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT GRANT IN THE AMOUNT OF $50,000.00 THROUGH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR SPECIFIC TRAFFIC ENFORCEMENT AND EQUIPMENT FOR THE PADUCAH POLICE DEPARTMENT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application and all documents necessary for a reimbursement grant through the Kentucky Office of Highway Safety in the amount of $50,000.00. Said grant funds shall be expended for overtime traffic enforcement activities and traffic enforcement related supplies and equipment for the Paducah Police Department. No local cash or in-kind contribution is required. SECTION 2, This Order shall be in frill force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, February 26, 2013 Recorded by Tammara S. Sanderson, City Clerk, February 26, 2013 \mo\grants\police-highway safety 2013-2014 Agenda Action Form Paducah City Commission Meeting Date: February 19, 2013 Short Title: Design Agreement with the US Department of the Army for the Design of the Ohio River Shoreline ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: In accordance with the Water Resources Development Act of 2007 "WRDA" bill, the U.S. Army Corps of Engineers (USACE) and the City of Paducah entered in a Floodwall Feasibility Study and Certification of Levee System Agreement as authorized by Ordinance 92009-1- 7510. Subsequently, the USACE completed the Feasibility Report of the Paducah Levee System in October 2010, aka "the Ohio River Shoreline, Paducah Kentucky LFPP Reconstruction Project Feasibility Report," which recommended certain rehabilitation projects to improve the reliability and restore system performance of the City's 60 -year old Floodwall. On May 16, 2012, the USACE Chief's report recommended to the U.S. Congress the implementation of the Paducah's Reconstruction projects noted within the Feasibility Report. On July 17, 2012, the Board of Commissioners adopted Municipal Order #1678 authorizing the Mayor to Execute a Letter of Intent to the USACE supporting the Reconstruction Feasibility Report issued, to pledge cooperation with the Reconstruction Project and to offer assistance in the initiation of the Preconstruction Engineering and Design (PED) activities associated with the Reconstruction Project. At this time, the USACE is prepared to begin the PED activities associated with the Reconstruction Project. In order to implement the PED process, the City of Paducah will need to execute a Design Agreement with the Department of the Army. This agreement obligates the City to contribute 25 percent (25%) of the total design costs associated with the Reconstruction Project, which is projected to be approximately $600,000. Therefore, the City's approximate share for the design of the Reconstruction Project is estimated to be $150,000 total. A portion of the City's required obligation can be credited by in-kind services provided by City staff and/or outside sources. Goal: ®Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds_ Available: Account Name: Account Number: Finance Staff Recommendation: f4 To adopt an Ordinance authorizing the Mayor to execute the Design Agreement between the Department of the Army and the City of Paducah, Kentucky, for design for the Ohio River Agenda Action Fomi Page 2 Shoreline, Paducah, Kentucky LFPP Reconstruction Project and to authorize the payment not to exceed $150,000 payable to "FAO, USAED, Louisville," which is the City's estimated 25% portion associated with the design of project. Attachments: Design Agreement Municipal Order #1678 July 18, 2012 - LOI for Ohio River Shoreline Reconstruction Project May 16, 2012 - USACE Chief s Report Ordinance #2009-01-7510 Departm t I ea City Clerk Wityanager Agenda Action Form Paducah City Commission Meeting Date: 2/19/13 Short Title: Paducah Renaissance Alliance Advisory Board Amend Ordinance No. 2012-1-7897 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Lisa Thompson Presentation By: Lisa Thompson Background Information: The Paducah Renaissance Alliance, national Main StreetTM program, serves to stimulate the economic vitality of the historic downtown and Lower Town Arts District, while protecting the historic integrity of our community. A Main StreetTM program relies on a strong volunteer base to form the Board and Committees that implement the broad Four Point Approach strategy. Many one-time volunteers are also needed for special events. Therefore, a larger Board will expand the interest base and support group necessary to affect change in the program work plan at all levels. Goal: ®Strong Economy ❑ Quality Services® Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Staff Recommendation: Amend current ordinance increasing members of the Paducah Renaissance Advisory Board to fifteen (15). Attachments: U e artment ea City Clerk City Manager �I Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: 2013 Kentucky League of Cities Insurance Services Safety Award ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Les Evans, Cheryl Meadows Presentation By: Mark Thompson/Les Evans Background Information: The KLCIS Safety Award was established as a program to assist local governments in reducing workers' compensation losses and improving employee and public safety. The eligibility of the award amount is based on the KLCIS member's annual combined insurance premium of less than $50,000, or more than $50,000. The city is eligible to request up to $6,000.00, to be used for safety equipment. This is 50/50 cash match grant program. On December 11, 2012 through Municipal Order #1697, the city commission approved the Park Service Department to submit an application to the KY League of Cities Insurance Services in the amount of $6,000 for the purchase of playground and safety equipment for Paducah Parks Services Department. The 50% cash match will be paid through the Park Service's budget. The Kentucky League of Cities Insurance Services has offered the Park Services Department an award in the amount of $6,000.00 If the Commission desires the Parks Services Department to accept the 2013 KLC Safety Award it must authorize and direct the Mayor to sign all grant award documents. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: 2013 KLC Safety Award Account Number: 040-8821-536.23-07 Finance Project Number: PA0099 Staff Recommendation: Approval Attachments: Department Head City Clerk City Manager ORDINANCE NO. 2013 -3 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY LEAGUE OF CITIES FOR A 2013 MATCHING SAFETY GRANT AWARD WHEREAS, the City of Paducah applied for a Kentucky League of Cities 2013 matching Safety Grant Award adopted by Municipal Order No. 1697 on December 22, 2012, 2012, for the purchase of playground and safety equipment for the Paducah Parks Services Department; and WHEREAS, the Kentucky League of Cities has approved the application and is now ready to award this grant. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a Grant Agreement and all documents relating thereto with the Kentucky League of Cities, for a 2013 matching Safety Grant Award that will reimburse the City $6,000.00 for the purchase of playground and safety equipment for the Paducah Parks Service Department. The matching funds of $6,000.00 will be provided through the Parks Services Department budget. SECTION 2. This expenditure shall be charged to the 2013 KLC Safety Award account, 040-8821-536-2307, project account PA0099. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 26, 2013 Adopted by the Board of Commissioners, March 12, 2013 Recorded by Tammara S. Brock, City Clerk, March 12, 2013 Published by The Paducah Stas, fiord\plan\grants\KLC 2013 Ins Services Safety Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: Authorize a Contract for the Purchase of Structural Firefighting Turnout Gear for use by the Paducah Fire Department for the 2013 and 2014 Fiscal Years with a One Year Optional Renewal ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On January 31, 2013, sealed bids were opened and read aloud for the purchase of Structural Firefighting Turnout Gear for use by the Paducah Fire Department for the 2013 and the 2014 Fiscal Year with a One Year optional renewal. Two bids were received, with Bluegrass Fire Equipment Company, Inc., being the responsible bidder who submitted the responsive lowest evaluated Unit Bid Price of $1,110.00 per set in accordance with the specifications. The Unit Price will be utilized as the Contract Unit Price for the remaining portion of the City's 2012- 2013 Fiscal Year (ending June 30, 2013) and the City's 2013-2014 Fiscal Year (ending June 30, 2014). The term of the contract may be renewable for an additional One -Year fiscal year term ending on June 30, 2015, upon the mutual agreement of both parties. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Number: +8,0522 0 Y3— 2 2Z 5 /-- Finance Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizing the Mayor to execute a contract with Bluegrass Fire Equipment Company, Inc., for the purchase of Structural Firefighting Turnout Gear at the unit price of $1,110.00 per set for use by the Paducah Fire Department for the 2013 and the 2014 Fiscal Year with a One Year optional renewal if both parties agree. Attachments: Bids, Bid Tab, Advertisement and proposed Contract ORDINANCE NO. 2013 -3 - AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS FIRE EQUIPMENT FOR THE PURCHASE OF FIRE STRUCTURAL TURN OUT GEAR, FOR USE BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Bluegrass Fire Equipment for the purchase of fire structural tum out gear at the unit price of $ I, l 10.00 per set, for use by the Fire Department, said bid being in substantial compliance with the bid specifications, advertisement for bid, and as contained in the bid of Bluegrass Fire Equipment of January 31, 2013. SECTION 2. The Mayor is hereby authorized toexecute a contract with Bluegrass Fire Equipment for the purchase of fire structural turnout gear, authorized in Section I above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. This contract shall be for the remaining portion of the of 2013 fiscal year and the 2014 fiscal year with aone—year option to renew for the 2015 fiscal year. SECTION 3. This expenditure shall be charged to account no. 001-1802- 522-4013 account. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 26, 2013 Adopted by the Board of Commissioners, March 12, 2013 Recorded by Tammara S. Sanderson, City Clerk, March 12, 2013 Published by The Paducah Sun, \ord\fire\tumout gear 2013 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT DEPARTMENT Structural Firefighting Turnout Gear for use by the Paducah Fire Department BID DATE OPENING: Thursday, January 31, 2013 2:00 PM CST OFFICIAL BIDDERS Bluegrass Fire Eqpt Co., Inc. Fire Dept Service & Supply $5,000 Bid Bond Submitted P. O. Box 23174 1902 Campus Place #2 Certifications Signed and Notarized Lexington, KY40523 Louisville, KY 40299 Compliance with Technical Specifications 800-526-3393 502-297-8180 ITEM 100 82 NO DESCRIPTION Quanify UNIT UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT 1 Structural Firefighting Turnout Gear 15 Set $1,110.00 $16,650.00 $1,495.00 $22,425.00 TOTAL BID $16,650.00 $22,425.00 NOTE: The Successful Bidder's Unit Bid Price for Turnout Gear will be utilized as the Contract Unit Price. The Contract Unit Price for Turnout Gear is firm and will not be altered during the contract time period. Location of Manufacturing Facility West Liberty, KY Pittsfield, NH $5,000 Bid Bond Submitted Yes Yes Certifications Signed and Notarized Yes Yes Compliance with Technical Specifications Yes Yes Owner's Evaluation Total Score 100 82 OWNER EVALULATION OF BIDS: PREFERENCE TO KENTUCKY BIDDERS: State Bidder is Resident Yes Yes If Not KY Resident - Preference given Addition Reciprocal Preference for KY Bidders BID RECOMMENDED FOR ACCEPTANCE Yes No 00500 AGREEMENT Page 1 of 2 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT FOR STRUCTURAL FIREFIGHTING TURNOUT GEAR For use by the Paducah Fire Department THIS AGREEMENT, made this day of , 2013 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and BLUEGRASS FIRE EQUIPMENT COMPANY, INC, hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor agrees to furnish and deliver to the City of Paducah the Structural Firefighting Turnout Gear for use by the Paducah Fire Department in full compliance with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. DELIVERY During the contract time period, the Vendor shall deliver the number of Structural Firefighting Turnout Gear as ordered by the City of Paducah Fire Chief within Twelve (12) weeks subsequent to the receipt of a purchase order. ARTICLE 3. THE CONTRACT SUM The Owner shall pay the Vendor for the Structural Firefighting Turnout Gear as ordered at the Contract Unit Price of $1,110.00 Per Set as contained in the Bid Proposal dated January 31, 2012, which shall constitute full compensation for the materials authorized herein. Contract prices are firm and will not be altered during the contract period. The Vendor agrees that no minimum amount of purchase shall be required for the unit prices as quoted. CONTRACT TIME The term of the contract shall be a Two -Year Contract binding upon the City and the Seller, his partners, successors, assigns, and legal representatives for the remaining portion of the City's 2012- 2013 Fiscal Year (ending June 30, 2013) and the City's 2013-2014 Fiscal Year (ending June 30, 2014). Neither the City nor the Seller shall have the right to assign, transfer, or sublet their interests or obligations hereunder without consent of the other party. The term of the contract may be renewable for an additional One -Year fiscal year term ending on June 30, 2015, upon the mutual agreement of both parties. The City Fire Chief, acting as agent for the Owner, shall determine, in his sole discretion, the option to renewal. Upon mutual agreement to renew, both parties shall execute the One -Year Renewal Agreement prior to the expiration of the existing contract. ARTICLE 4. PAYMENTS Payment will be made on or about thirty (30) days after submission of a properly completed invoice and upon satisfactory delivery in accordance with the Contract Documents and the Specifications. ARTICLE 5. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. 00500 AGREEMENT Page 2 of 2 IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. BLUEGRASS FIRE EQUIPMENT CO., INC, BY TITLE �Y CITY OF PADUCAH, KENTUCKY BY Gayle Keller, Mayor ADDRESS: ADDRESS: Post Office Box 23174 Post Office Box 2267 Lexington, Kentucky 40523 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: February 26, 2013 Short Title: Change Order 91 for the Greenway Trail Please I Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On July 24, 2012, Ordinance #2012-7-7950 was adopted authorizing the Mayor to execute a contract with Wilkins Construction Company, Inc., for the construction of the Greenway Trail Phase I project in the amount of $543,759.00. Notice to Proceed was given to commence work on August 13, 2012. At this time, all work on the project has not been substantially complete. However, due to minor adjustments, a change order was required to finalize the following items: 1. Items 206-209 have been deleted from the contract due to the Ohio River Boat Ramp construction that will take place the Summer of 2013, The Greenway Trail Phase I and the Ohio River Boat Launch Projects intersect at Burnett Street. The City of Paducah will install the necessary signage and pavement markings at the completion of the Boat Launch Project. 2. Items 302, 305 and 501 are minor final contract quantity adjustments. 3. Item 306 adjustment is based on the final quantity of DGA material as verified by weigh tickets of actual material installed. 4. Due to the prolonged manufacturing time period and delivery related to the Shelter Structures (Item #201) and the Benches (Item #220) a Contract Time Extension is required. Therefore, this Contract Time Period will be extended by Seventy (70) consecutive calendar days. The new Contract Time of Completion will be February 19, 2013. Therefore, with the deduction and addition of the aforementioned items, Change Order #1 will increase the contract by $21,459.92, with the new contract amount being $565,218.92. This change order has been approved by the Kentucky Transportation Cabinet as required by the KYTC-LPA program. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Greenway Trail Phase I Account Number: 040-8821-536-2307 PA0056 finance Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute Change Order #1 with Wilkins Construction Company, Inc., in the amount of $21,459.92 for the Greenway Trail Phase I Project, with the new contract amount being $565,218.92. Agenda Action Form Attaclunents: Ordinance #2012-7-7950, Change Order #1 Depart t nt He City Clerk City Manager Page 2 00850 LPA-CHNOORD CITY OF PADUCAH, KENTUCKY - LOCAL PUBLIC AGENCY CHANGE ORDER Page: 1 Contract Id: P02.628-0600003374 Project Sponsor: City of Paducah, Kentucky Change Order No: #1 County: McCracken Contractor: Wilkins Construction Co., Inc. Project Number: CFDA #20.205 Address: P O Box 3027 Paducah KY 42002-3027 Project Name: Greenway Trail Phase I Proposed Changes in Connection with Contract items: Item No. Description Quantity Unit Unit Price Amount 206 Traffic Signs -10 EA $250.00 -$2,500.00 207 Painted Cross Walk -220 SF $5.00 -$1,100.00 208 Pave Mark Thermo Bike -1 EA $350.00 -$350.00 209 Pave Mark Elongated Word - Painted -2 EA $350.00 -$700.00 302 Concrete Levee Aprons 50 SY $84.00 $4,200.00 305 Concrete Paving (6") with Truncated Domes 4 SY $74.00 $296.00 306 DGA Base 1182.58 $28,381.92 501 Concrete Trail (Add) .188 ETN$24.00 $36.00 -$6,768.00 Total Contract Items $21,459.92 Proposed items of Supplemental Agreement: Ref. No. Description Quantity Unit Unit Price Amount Not Applicable $0.00 Total Supplemental Agreement $0.00 Total Amount 1 $21,459.92 HeasonS Tor t' 1. Items 206-209 have been deleted from contract due to the Ohio River Boat Ramp construction that will take place the Summer of 2013. 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N V m N N p1 N N tMp O N 1 W d � O N D O o Z rn d D m a � o ` o i0 m o R a n ip E� Z N A <� m t W> - Z � O 'V ` N U O 3 h> `w R A d d d mm d m ro ro m 0 0 o Cal 0 W 0 N M N 0 N M V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 j- AN ORDINANCE ACCEPTING THE ALTERNATE CONCRETE BID OF WILKNS CONSTRUCTION CO., FOR THE CONSTRUCTION OF THE GREENWAY TRAIL PHASE I PROJECT, AND AUTHORIMG THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE 1T ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the alternate concrete bid of Wilkins Construction, Co., in the amount of $543,759.00, for construction of the Greenway Trail Phase 1 Project, said bid being in substantial compliance with bid specifications, and advertisement for bids, as contained in the bid of Wilkins Construction, Co., of June 2S, 2012. SECTION 2. That the Mayor is hereby authorized to execute acontract with Wilkins Construction, Co., for construction of the Greenway Trail Phase I Project, authorized in Section I above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure shall be charged to the Greenway Trail Phase I Account — PAO056. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 10, 2012 Adopted by the Board of Commissioners, July 24, 2012 Recorded by Tammara S. Brock City Clerk, July 24, 2012 Published by The Paducah Sun. lordlparkslcontract-Greenway Trail Phase I Construction