HomeMy WebLinkAboutCCMPacket2013-01-22ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITION'S/DELETIONS
CALLED CITY COMMISSION MEETING
AGENDA FOR JANUARY 8, 2013
6:00 P.M.
PROCLAMATION -Mayor's Art Club- J. WHITE
I.
MINUTES
II.
APPOINTMENTS
A. Paducah Planning Commission
B. Electric Plant Board
C. Paducah -McCracken County Convention & Visitors' Bureau
III.
MOTIONS
A. R & F Documents
IV.
MUNICIPAL ORDERS
A. Personnel Changes
B. Amend Position and Pay Table for City Employees -- C.
MEDFORD
C. Extension of Lease Agreement with Commonwealth of
Kentucky, HVAC Division portion of property located at 400
South 6th Street — R. MURPHY
V.
ORDINANCE — ADOPTION
A. Accept Grant Award for 2013 Kentucky Litter Abatement
Program Award -- R. MURPHY
B. Approve Memorandum of Understanding with the State for
Geographic Infonnation System Data & Aerial Photography
Updates — G. MUELLER/B. PETERSON
VI.
ORDINANCE —INTRODUCTION
A. Lease Modification Agreement with Commonwealth of
Kentucky, Probation and Parole for property located at 400
South 6th Street- R. MURPHY
B. Amend Paducah Renaissance Alliance Board of Advisors
Membership from 9 to 15 — L. THOMPSON
VII.
CITY MANAGER REPORT
VIII.
COMMISSIONER COMMENTS
IX.
PUBLIC COMMENTS
X.
EXECUTIVE SESSION
JANUARY 8, 2013
At a Called Meeting of the Board of Commissioners, held on Tuesday, January 8, 2013, at 6:00
p.m., Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered
to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
A reception and swearing-in ceremony for the elected officials began ai 4:00 p.m.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the December 18ih, 2012, City Commission meeting be waived and that the
Minutes of said meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
APPOLNT;MENTS
PADUCAH RIVERFRONT DEVELOPbIENT AUTHORITY
Mayor Kaler made the following appointment: "WHEREAS, it is necessary to adjust the
terms of two members of the Paducah Riverfront Development Authority to be in
compliance with City of Paducah Ordinance No. 2010-11-7752; and
WI -AREAS, subject to the approval of the Board of Commissioners, I hereby
extend the terms of members Meredith Schroeder from October 28, 2012 to October 28,
2014, and Joe Dempsey from October 28, 2011, to October 28, 2015; and
WHEREAS, subject to the approval of the Board of Commissioners, I hereby
appoint Commissioner Sandra Wilson to replace Commissioner Gayle Kaler as a member
of the Paducah Riverfront Development Authority, which term will expire December 31,
2014, or coincide with her service as city commissioner."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners approve the action of Mayor Kaler in adjusting the terns of
Meredith Schroeder and Joe Dempsey and appointing Commissioner Sandra Wilson as
members of the Paducah Riverfront Development Authority.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY
Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby appoint Commissioner Carol Gault as a member of the
Paducah -McCracken County Joint Sewer Agency to replace Commissioner Gerald
Watkins. This term will expire December 31, 2014."
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler in appointing Commissioner
Carol Gault as a member of the Paducah -McCracken County Joint Sewer Agency.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
WATER WORKS BOARD
Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby appoint Allan Rhodes as amember of the
Commissioners of Water Works to replace Gayle Kaler whose semi has expired. This
term will expire December 31, 2014."
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board
of Commissioners approve the action of Mayor Kaler in appointing Allan Rhodes as a
member of the Commissioners of Water Works.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4).
(Commissioner Rhodes did not participate in the vote.)
PADUCAH-McCRACKEN COUNTY EMERGENCY COi DIUMCATION SERVICE
BOARD
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby reappoint Carol Gault as a member of the Paducah-
JANUARY 8, 2013
McCracken County Emergency Communication Service Board. This term will expire
December 31, 20t4."
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing Carol Gault
as a member of the Paducah -McCracken County Emergency Communication Service
Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4)
(Commissioner Gault did not participate in the vote.)
BROOKS STADIUM COMMISSION
Mayor Kaler made the following appointment: 'WHEREAS, subject to the approval of the
Board of Commissioners, I hereby appoint Commissioner Richard Abraham as a member
of the Brooks Stadium Commission to replace Gerald Watkins whose term has expired.
This term will expire December 31, 2014."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners approve the recommendation of Mayor Kaler in appointing
Commissioner Richard Abraham as a member of the Brooks Stadium Commission.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
(Commissioner Abraham did not participate in the vote.)
MOTIONS
MAYOR PRO TEM
Mayor Kaler offered motion, seconded by Commissioner Abraham, that Commissioner Wilson
be nominated and elected Mayor Pro Tem of the City of Paducah, to serve in this capacity until
the expiration of her present term as City Commissioner.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4)
(Commissioner Wilson did not participate in the vote.)
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following
documents be received and filed:
DOCUMENTS
I . OATH OF OFFICE
a) Mayor Gayle Kaler for 20t3-2016
b) Commissioners Abraham, Gault, Rhodes and Wilson for 2013-2014
2. CERTIFICATES OF INSURANCE:
a) Ivitts Plumbing Contractors, Inc.
b) Louisville Paving Co., Inc.
c) Heflin, Inc.
d) Danny Cope & Sons
C) Coupe Construction Co., Inc.
f) Asphalt Paving, Inc.
g) Johnston Fire Services, LLC
h) J. C. Cates Construction, Inc.
i) Lewis Beans Plumbing
j) B H Green & Sons, Inc.
k) Morgan Trevathan & Gunn, Inc.
3. Declaration of Emergency due to Inclement Weather as authorized by HR 30.0 by
Acting City Manager Jon Perkins dated December 261', 2012
4. Notice of Cancellation for City Commission Meeting on December 25, 2012
5. Notice of Called Meeting for City Commission Meeting on January 8, 2013
6. Renewal Agreement with Central Paving Company of Paducah for Compost
Grinding of Tree Debris and Yard Waste (Ord. No. 2010-3-7657)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
JANUARY 8, 2013
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Wilson offered motion, seconded by Commissioner Gault, that upon the
recommendation of the City Manager the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ORDINANCES - ADOPTION
EXTENSION OF TRIS FOR 2006 KENTUCKY TRANSPORTATION ENHANCEMENT
PROGRAM/GREENWAY TRAILS PROJECT AGREEMENT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH APPROVING AN AMENDMENT TO THE AGREEMENT FOR THE
2006 KENTUCKY TRANSPORTATION ENHANCEMENT GRANT
REIMBURSEMENT PROGRAM BETWEEN KENTUCKY TRANSPORATION
CABINET AND THE CITY OF PADUCAH FOR THE GREENWAY TRAIL PHASE I
GRANT FUNDS, AND AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT FOR SAME". This ordinance is summarized as follows: That the City
of Paducah authorizes the Mayor to execute an Amendment to the Agreement between
the Kentucky Transportation Cabinet and the City of Paducah for the 2006 Kentucky
Transportation Enhancement Grant Reimbursement Program Award in the amount of
$500,000 for the Greenways Trail Project Phase I to extend the termination date to June
30, 2013, all other terms and conditions of the original agreement P02-628-060003374
shall remain in effect.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2013-1-8008; BK 33
ORDINANCES — INTRODUCTION
ACCEPT GRANT AWARD FOR 2013 KENTUCKY LITTER ABATEMENT PROGRAM
AWARD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT AND ALL DOCUMENTS
NECESSARY TO ACCEPT FUNDS FOR A LITTER ABATEMENT GRANT FROM
THE KENTUCKY DIVISION OF WASTE MANAGEMENT". This ordinance is
summarized as follows: The Mayor is hereby authorized to execute an agreement and all
documents necessary to obtain a 2013 Litter Abatement Award in the amount of
$15,058.68 from the Kentucky Division of Waste Management to supplement the City's
existing street and street side litter abatement program. This award requires no local cash
or in-kind match.
APPROVE MEMORANDUM OF UNDERSTANDING WITH THE STATE FOR
GEOGRAPHIC INFORMATION SYSTEM DATA & AERIAL PHOTOGRAPHY
UPDATES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE
CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUNI OF
AGREEMENT BY AND AMONG THE CITY OF PADUCAH, KENTUCKY, AND
THE COMMONWEALTH OFFICE OF TECHNOLOGY'S DIVISION OF
GEOGRAPHIC INFORrMATION WITHIN THE COMMONWEALTH OF
KENTUCKY'S FINANCE AND ADMINISTRATION CABINET FOR GEOGRAPHIC
INFORMATION SYSTEM DATA AND AERIAL PHOTOGRAPHY UPDATES FOR
McCRACKEN AND PADUCAH GEOGRAPHIC INFORMATION SYSTEM
(MAP—GIS); AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT ". This ordinance is summarized as follows: The City hereby approves
the Memorandum of Agreement among the City and the Commonwealth Office of
Technology's Division of Geographic Information within the Commonwealth of
Kentucky's Finance and Administration Cabinet Developer for the acquisition of updated
county -wide color aerial photography, planimetrics, and LIDAR data. Further, the
JANUARY 8, 2013
Mayor authorized to execute the MOA to accomplish the transaction contemplated by the
MOA.
CITY MANAGER REPORT
• There will not be a meeting next week due to mayor and commissioners attending the
Kentucky League of Cities' Officials Academy in Lexington.
• Tomorrow there will be a Called Meeting for the commission for a collaborative
workshop.
• The issue of the bike path crossing on the Greenway Trail at the intersection of US 45 is
being discussed. Several options will be brought before the commission for
consideration
COMMISSIONER CONLMENTS
Commissioner Abraham welcomed new commissioners Allan Rhodes and Sandra Wilson.
Commissioner Wilson said the swearing ceremony was a great success.
PUBLIC COMMENTS
None were given.
EXECUTIVE SESSION
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go
into closed session for discussion of matters pertaining to the following topics;
A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.180(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ADOPTED: January 22, 2013
City Clerk
Mayor
BOARDS and COMMISSIONS
APPOINTMENTS and REAPPOINTMENTS
FOR CITY COMMISSION CONFIRMATION
X Appointment
Reappointment
Joint Appointment NAME: BOB WADE
Joint Reappointment
NAME OF BOARD OR COMMISSION: PADUCAH PLANNING COMMISSION
DATE TO BE PLACED ON AGENDA: JANUARY 22, 2013
EXPIRATION OF TERM DATE: AUGUST 31, 2016
TO REPLACE ON BOARD: PEYTON CROMWELL
Thank you
Resigned
X Term Expired ADDRESS: 350 FOREST CIRCLE, PADUCAH KY 42001
Other (explain)
APPOINTEE'S HOME ADDRESS:
Street: 259 MAXFIELD DR
City/Zip: PADUCAH KY 42001
Phone:
Appointee's Business Name: INDEPENDENCE BANK
Address: 925 JOE CLIFTON DR
City/Zip: PADUCAH KY 42001
Phone: 270-442-1716
Verified/Approval of Appointee: ( ) By:
Original to: Tammara Sanderson, City Clerk BOARD CHAIRMAN:
Cc: file
Robert Manchester
346 Oakcrest Drive, Paducah Ky 42001
Bob Wade
Vice President — Independence Bank
925 Clifton Drive Paducah, 42001
270-442-1716
bwader 1776banlccom
Education:
Masters of Business Administration - Murray State University
Bachelors of Science — Eastern Kentucky University
Graduate Paducah Tilghman School
Work:
Twenty Nine years banking experience
Locally with: Citizens Bank & Trust, Union Planters/Regions and Independence Bank
Affiliations:
Current
City of Paducah Civil Service Commission
City of Paducah Urban Renewal Board
Board Member — Easter Seals West Kentucky
Paducah Lions Club — Past President
Past
Chairman: Community Christian Academy
Various: McCracken County United Way; Paducah McCracken Chamber of Commerce; Paducah Cross;
Madisonville Big Brothers 1 Big
Personal:
Married: Dorinda Wade
Children: Thomas (17) and Millie (14)
Member: current: Lone Oak First Baptist Church
past service including: Deacon, Chair of Finance, Personnel, Sunday School Director, Teacher
JANUARY 22, 2013
WHEREAS, upon the recommendation of Mayor Kaler, I move that the Board
of Commissioners reappoint Adolphus Jones, Jr. as a member of the Electric Plant Board.
This term will expire February 6, 2017.
JANUARY 22, 2013
WHEREAS, subject to the approval of the Board of Commissioners, I
hereby reappoint Maurie McGarvey as a member of the Paducah -McCracken County
Convention and Visitors Bureau Board, which term will expire December 31, 2015.
JANUARY 22, 2013
I move that the following documents and bids be received and filed:
DOCUMENTS
1. Statement of Compliance with National Bridge Inspection Standards, Bridge Posting
Requirements for Paducah (MO# 1698)
2. Deed of Conveyance and Deed of Correction between the City and GPEDC for 401 Kentucky
Avenue -Commerce Building (Ord.#2012-11-7986)
3. One Year Renewal Agreement with Kotter Ready Mia for Concrete Ready -Mix for 2011
(Ord.42011-3-7795)
4. Contract with Peel & Holland for Strategic Health Risk Advisor & Strategic Benefit Placement
Services(Ord.#2012-11-7991)
CITY OF PADUCAH
January 22, 2013
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
ager's Signature
1-1111-1-3
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
January 22, 2013
-fid ;rg AVROLLIID`311SfPdENi i"till9 ERS/PROK70TISi�S/TEPIoA Y%ISSIGNMENTS Nj Wg E
PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE
AND BASE RATE OF PAY AND BASE RATE OF PAY
FIRE PREVENTION
Brazier, Harland Code Enforcement Officer Interim Code Enforcmnt Sprvsr NCS Non -Ex December 6, 2012
$19.29/H r $20.25/H r
EPW - SOLID WASTE
Chandler, Boyce F. ROW Maintenance Person Solid Waste Truck Driver NCS Non -Ex January 24, 2013
$16.92/Hr $15.11/Hr
EPW- STREET
Rikel, Paul I. Concrete Finisher - Lead Concrete Finisher NCS Non -Ex January 24, 2013
$18.39/Hr $17.89/Hr
POSITION RATE NCS/CS FLSA EFFECTIVE DATE
FIRE PREVENTION
McGee, Debra Code Enforcement Assistant $12.63/Hr NCS Non -Ex February 7, 2013
�,�wniR. � ��:;:' ' a._,......-.. ` �`�1`��'# �'`"eao- _ ,� ',{`TERMINATIONS FULL TIPAE FlflV';+�`�� s'wi`.>:s.":, �`��'z} aF .^'�F`�i S�-•�, '��
POSITION REASON EFFECTIVE DATE
FIRE PREVENTION
O'Donnell, Brian E. Deputy Electrical Inspector I Resignation January 18, 2013
Agenda Action Form
Paducah City Commission
Meeting Date: January 22, 2013
Short Title: Amend Position & Pay Schedule sections F, G and H
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Martin Russell
Presentation By: Cindy Medford
Background Information: The commission adopted the previous Position and Pay schedule
on October 23, 2012. This action will amend the current Position & Pay Schedule with the
following changes.
• Fire and Police step increases
• This amendment also includes clean-up and audit necessary to reflect the correct number
of vacant, filled positions, transfers and promotions.
Engineering Public Works
• Reduce by one Compost Equipment Operator Position from the Solid Waste Recycling
Division
• Reduce by one Concrete Finisher Position in the Street Division
• Add one Right -Of -Way Maintenance Person Position to the Street Division
Goal: ❑Strong Economy ® Quality Services[] Vital Neighborhoods[] Restored Downtowns
Funds Available: Account Name: Finance
Account Number:
Staff Recommendation: Adopt the amended Position & Pay Schedule.
Attachments: Position & Pay Schedule
Department Head City Clerk City Manager
CITY OF PADUCAH FY 201 W2013 January 22, 2013
POSITION AND PAY SCHEDULE
Section A.
HOURLY
HOURLY
INFORMATION TECHNOLOGY
AUTHORIZED POSITIONS
AUTHORITY
GENERAL GOVT.
AUTHORIZED POSITIONS
112113
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
HOURLY
WORK
NON-EXEMPT
GRADE
Administration
BUDGET FILLED VACANT
WAGE ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
RATE
WORK
NON-EXEMPT
GRADE
City Manager
1 1
66.70
40
E
AA
Assistant City Manager
Database rrojsau
Z
Assistant to the City Manager
1 1
33.81
40
E
0
City Clerk
1 1
29.53
40
E
P
Asst. City Clerk
1 1
19.32
40
NE
F
Executive Assistant 11
1 1
19.42
40
NE
I
Administrative Assistant III
1 1
14.55
40
NE
D
Public Information Officer
1 1
26.18
40
E
P
Total B tl t ffilled for Department
6 4
Revenue Tech.
1 1
15.76
40
NE
C
Section 8.
1 1
20.40
40
E
J
FINANCE DEPT.
AUTHORIZED POSITIONS
FY 12/13
Note: As the Executive Assistant I position, is eliminated through aMritlon it win W rhea as a Nor uvu oervice Pwiwi i.
Reference Ordinance 200256519
Note: RCSS - Individuals Retain Civil Service Status
ecron C.
PADUCAH RIVERFRONT DEVELOPMENT AUTHORIZED POSITIONS FY 12/13
HOURLY
HOURLY
INFORMATION TECHNOLOGY
AUTHORIZED POSITIONS
AUTHORITY
BUDGET FILLED VACANT WAGE ADJ.
BUDGET FILLED
VACANT WAGE ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
RATE
WORK
NON-EXEMPT
GRADE
Administration
T
Executive Director
1 1
1 1
1606
Director of Finance
1 1
57.14
40
E
Z
Executive Assistant I
1 1
15.63
40
NE
F
AccountinglPayroll
Database rrojsau
T
Controller
1 1
33.81
40
E
Accounts Payable Clerk
1 1
17.57
40
NE
C
Accountant
2 1
19.32
40
E
J
1
17.66
40
E
J
Revenue
27.19
40
E
S
Revenue Manager
1 1
1397
40
NE
8
Account Clerk
2 2
Revenue Tech.
1 1
15.76
40
NE
C
Lwro„
1 1
20.40
40
E
J
Note: As the Executive Assistant I position, is eliminated through aMritlon it win W rhea as a Nor uvu oervice Pwiwi i.
Reference Ordinance 200256519
Note: RCSS - Individuals Retain Civil Service Status
ecron C.
PADUCAH RIVERFRONT DEVELOPMENT AUTHORIZED POSITIONS FY 12/13
F_ Total d tar Department 1 1 1 0 1 0
Section D.
HOURLY
PAY
INFORMATION TECHNOLOGY
AUTHORIZED POSITIONS
AUTHORITY
BUDGET FILLED VACANT WAGE ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS RATE
WORK
NONEXEMPT
GRADE
Director Information Technology
39.08
40
E
T
Executive Director
1 1
1 1
1606
Network Technoan
F_ Total d tar Department 1 1 1 0 1 0
Section D.
EXEMPT
PAY
INFORMATION TECHNOLOGY
AUTHORIZED POSITIONS
FY 12/13
40
E
HOURLY
40
BUDGET FILLED VACANT
WAGEADJ.
POSITIONS
TOTAL NON -CS RCSSICS
RATE
Director Information Technology
1 1
4230
Network Administrator
1 1
3036
Help Desk Technician
1 1
1606
Network Technoan
1 1
GIS Specialist
1 1
25.69
GIS/Planner
1 1
2832
Total Budgetedlfilled for Department
6 15 0 1
emporaryas igne o normamn enrees an ecor
Database rrojsau
Section E.
PLANNING DEPT.
POSITIONS
Director of Planning
Executive Assistant
Admin Asst II
AUTHORIZED POSITIONS
BUDGET FILLED
TOTAL NON -CS RCSSICS
1 1
1 1
1 1
Page 1
FY 12113
HOURLY
VACANT WAGE ADJ.
RATE
41.06
2032.
17.00
HOURS
EXEMPT
PAY
WORK
NONEXEMPT
GRADE
40
E
U
40
E
P
40
NE
H
40
NE
J
40
E
P
40
E
P
HOURS
EXEMPT
PAY
WORK
NONEXEMPT
GRADE
40
E
V
40
NE
F
40
NE
C
CITY OF PADUCAH FY 2012/2013 January 22, 2013
POSITION AND PAY SCHEDULE
Planner
1
1
22.61
40
E
L
Planner 11
M
Grants Administrator
1
1
22.39
40
E
L
Community Development Planner
1
1
24.57
40
E
L
Section 8 Program Administrator
1
1
31.37
40
E
P
Housing Specialist
2
1
19.67
40
NE
H
1
16.00
40
NE
H
Total Budgeted/Filled for Department
9
9 0 0
1
Section F.
POLICE DEPT.
AUTHORIZED POSITIONS
FYIV13
HOURLY
BUDGET
FILLED VACANT
WAGEAOJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL
NON CS RCSSICS
RATE
WORK
NONEXEMPT
GRADE
Police Chief
1
1
50.15
40
E
2
Police Assistant Chief
2
40
E
S
Step 1
30.19
Step 2
1
33.92
Step 3
1
35.42
Step 4
Captains
6
40
E
D
4 years
28.06
5 years
28.21
9 years
28.34
12 years
3
29.89
15 years
2
3D.05
19 years
1
30.18
22 years
25 years
Records Division Manager
1
1
1959
40
E
K
Sergeants
9
40
NE
P
5 years
23.73
6 years
23.82
7 years
2392
8 years
1
2401
9 years
24.11
10 years
3 2
24.21
11 years
2 4
24.31
12 years
4
24.40
13 years
} 2
24.49
14 years
24.59
15 years
24.70
16 years
24.80
17 years
24.89
18 years
24.88
19 years
25.07
20 years
25.17
21 years
25.28
22 years
25,38
23 years
25.48
24 years
25.58
25 years
25.67
Police Officer
60
1
40
NE
J
Police Officer Recru t
3
19.30
1 year
2
20.35
2 years
6 4
20.45
3 years
4 3
2142
4 years
7
21.48
5 years
7 4
22'16
6 years
2 5
22.23
7 years
6 2
2227
8 years
4 7
22.53
9 years
6 5
22.64
10 years
} 2
22.73
11 years
4 5
22.84
12 years
4 3
22.93
13 years
4 2
23.04
14 years
2313
15 years
2323
Page 2
CITY OF PADUCAH FY 20IV2013 January 22, 2013
POSITION AND PAY SCHEDULE
16 years
23.33
E N
Fire Prevention Division
17 years 3
23.42
Battalion Chlell Fire Marshal
18 years 1
23.53
Fre Marshal
19 years
23.62
M
20 years
23.73
L
Deputy Fire Marshal 1 2 1
21 years
23.82
NE J
Code Enforcement Supervisor
22 years 4
23.92
Code Enforcement Officer 11
23 years 1
24.01
40
NE G
24 years
24.11
40
NE G
Code Enforcement Assistant 1
25 years
24.21
HE C
Permit Technician
Executive Assistant II 1 1
21.09
40
NE
I
Administrative Assistant III 1 1
17.14
40
NE
D
Administrative Assistant II
40
NE
C
Records Clerk 1
40
NE
C
Investigative Assistant 1 1
16.68
40
NE
G
Records Clerk II 1 1
13.23
40
NE
D
Records Clerk III
26.75
40
NE
E
Patrol Clerks 3 3
12.58
40
NE
C
Evidence Technician II 1 1
15.26
40
NE
F
Evidence Technician I 1 1
12.72
40
NE
C
`$1.00 per hr. shift oNerentie when they work the evening and graveyard shift.
1
40
E P
Step 1
Note: Police Department Secretary/Public Information Officer is provided two hours minimum call -out pay.
Step 2
20.68
Total BudgetedlFilled for Police Department 88 87 0 1
Step 3
21,80
Section G.
FIRE DEPT. AUTHORIZED POSITIONS
FY 12/13
HOURLY
BUDGET FILLED VACANT
WAGE ADJ,
HOURS
EXEMPT
PAY
POSITIONS TOTAL NON -CS RCSS/CS
RATE
WORK
NONEXEMPT
GRADE
Administrative Division
Fire Chief 1 1
44.71
40
E
X
Deputy Fire Chief - Fire Prevention 1 1
33.17
T
Deputy Fire Chiel - Operations
T
Office Manager 1 1
2036.
40
NE
I
Executive Assistant I 1 1
18.39
NE
F
Trainino Division
Battalion Chief/ Training Officer 1 I
27.12
E N
Fire Prevention Division
Battalion Chlell Fire Marshal
E N
Fre Marshal
E N
Deputy Fire Marshal III
M
Deputy Fire Marshal 11
L
Deputy Fire Marshal 1 2 1
1 1929.
NE J
Code Enforcement Supervisor
L
Code Enforcement Officer 11
NE J
Code Enforcement Officer 1 3
40
NE G
3
1929.
40
NE G
Code Enforcement Assistant 1
1
40
HE C
Permit Technician
E
Permit Specialist 1 1
14.75
40
NE C
40
NE F
Chief Building Inspector
N
Deputy Building Inspectors:
Level
40
NE J
Level 11 1 1
20.67
40
NE L
Level III+Plans Review 1 1
28.02
40
NE M
Chief Electrical Inspector 1 1
26.75
40
NE M
Deputy Electrical Inspectors,
Inspector Level 1 1 I
20_67
40
NE J
Inspector ll.Plans Review 4
}
40
NE L
Suppression Division
Fire Assistant Chief 3
1
40
E P
Step 1
19.58
Step 2
20.68
Step 3
21,80
Page 3
CITY OF PADUCAH
Stec 4
Captains
d0 years
10 years
11 years
12 years
13 years
14 years
15 years
16 years
17 years
18 years
19 years
20 years
21 years
22 years
23 years
24 years
25 years
26 years
27 years
28 years
29 years
30 years
Lieutenants
d 0 years
10 years
11 years
12 years
13 years
14 years
15 years
16 years
17 years
18 years
19 years
20 years
21 years
22 years
23 years
24 years
25 years
26 years
27 years
28 years
29 years
30 years
Firefighter
Firefighter (Appointee)
Firefighter (On Floor)
6 months
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
11 year
12 years
13 years
14 years
15 years
16 years
17 year
18 years
19 years
M
15
29
FY 2012/2013
POSITION AND PAY SCHEDULE
2
3
32
34
1
1
3
2
}
1
6
3
5
5
54
1
Page 4
4
22.90
16.07
16.09
16.10
16.12
16.13
16.16
16.18
16.20
16.21
16.23
16.24
16.26
16.27
16.29
16.31
16.32
16.34
16.35
16.37
16.38
16.40
16.41
15.23
15.27
15.31
15.35
15.38
1.5.40
15.42
15.43
15.45
15.46
15.48
15.51
15.52
15.54
15.56
15,57
15.59
15.60
15.62
15.63
15.65
15.67
6.93
11.72
12.64
12.91
13.08
13.27
1132
13.35
13.38
13.41
13.43
13.47
13.52
1357
13,58
13.60
13.61
13.63
13.65
1166
1369
13.71
January 22, 2013
NE I
NE H
NE E
CITY OF PADUCAH FY 2012/2013
POSITION AND PAY SCHEDULE
January 22, 2013
20 years
13.72
Freighter (Relief Driver)
NE
F
3-1, COLA + $0.39. $0.10
I year
13.48
2 years
13.65
3 years
13.84
4 years
13.89
5 years
13.82
6 years
13.95
7 years 3
13.98
8 years 6
14.00
9 years 3 5
14.05
10 years
14.09
11 years
14.14
12 years
14.15
13 years 3
14.17
14 years 1
14.19
15 years
14.20
16 years
1422
17 years
14.26
19 years
14.28
20 years
14.30
Total BudgetedlFilled for Department 78 69 1 8
Note: Firefighter Relief Onver is not a new position. $0.10 is factored In the pay rale
Nota:' A person may hold the position of Deputy Budding Inspector Level I for a per+od not to exceed two years vAhout beccmleg<enifled.
Note: A person may hold the position of Deputy Electrical Inspector Level I for a period not to exceed ore year w heut
becoming certified.
Note: Building Inspector levels are equivalent to steps. These levels are dictated by state certification.
Note: As Inspections Civil Service positions are eliminated through attrition theywill be Tilled as Non Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Section H. AUTHORIZED POSITIONS
FY 12/13
HOURLY
ENGINEERINGIPUBLIC WORKS DEPT. BUDGET FILLED VACANT
(NAGE ADJ.
HOURS
EXEMPT
PAY
POSITIONS TOTAL NON CS RCSSICS
RATE
WORK
NONEXEMPT
GRADE
City Engineer & Public Works Director 1 1
53.47
40
E
Z
Engineering Assistant III 1 4 1
2544
40
E
M
Engineering Assistant 11
L
Engineering Assistant
J
Flopdwall Superintendent 1 1
29.08
40
E
N
Engineering Project Manager 1 1
28.34
37,5
NE
N
Storm Water & Drainage Engineer 1 1
25.34
40
E
R
Flood Control Div.
40
NE
F
Roodwall Operator 4
80°b
14.43
85%
15.33
90°b
16.24
95%
17.14
100E 4
18.05
Public Works Division
Executive Assistant I 1 1
16.05
40
NE
F
Administrative Assistant III 3 1
1389
40
NE
D
1
16.23
40
NE
D
1
17,94
40
NE
D
Public Works Superintendents 4
Operations Manager 1
25.93
40
E
0
Street 1
2028 30_49
40
E
N
Solid Waste 1
26,60
40
E
N
Fleet / Maintenance 1
32.74
40
E
N
Public Works Supervisors 6 6
Maintenance 1
21.37
E
L
Street 1
21.61
E
L
21.00
E
L
Compost 1 4
21_00
E
L
Solid Waste 1
21.77
E
L
Fleet 1
22.34
E
L
Page 5
CITY OF PADUCAH
FY 201v2013
January 22, 2013
POSITION AND PAY SCHEDULE
Street Div.
Equipment Operator
4
NE E
80%
14.31
85%
15.21
90%
16.10
95%
16.99
100%
4
17.89
Concrete Finisher
4 3
b
NE E
80%
14.31
85°%
15.20
90%
16.11
95%
16.99
10096
1 1
17.89
Right Of -Way Maintenance Person
9 10
2
NE C
80%
13.53
85%
14.30
90%
15.23
95%
16.07
100%
4 3
15.92
Traffic Technician
2
NE E
80%
14.43
85%
15.33
90'0
16.24
95'6
17.14
100%
2
18.04
Master Electrician
1
1
22.13
NE L
Maintenance Technician
2
NE E
80%
14.43
85%
15.33
90%
16.24
95%
1714
1009'0
2
10.04
Solid Waste Div.
Laborer
7
NE C
80%
1
12.60
85%
13.39
90%
14.17
95%
14.96
100%
4 2
45.75
Truck Driver
10
NE C
00%
13.43
85%
}
14.27
90%
15.11
95%
4
15.95
100%
8 4 5
16,79
Right -Of Way Maintenance Person
3
NE C
80%
13.53
85%
14.38
90%
15.23
95%
16.07
100%
2 1
16.92
Solid Waste Recycling Div.
Compost Equip. Oper.
21
NE F
0096
14.64
85%
15.56
91
16.47
95%
17.39
10016
2 1
18.30
Fleet Malnt. Div,
Fleet Mechanic I
NE O
Fleet Mechanic II
4
1
18.60
NE 1
2
19.26
1
19.53
Page 6
CITY OF PADUCAH
Maintenance Div.
Laborer
floor
65,,
90'6
95'b
100'5
fY 2012/2013
POSITION AND PAY SCHEDULE
7 4
12.60
1339
14.17
1 1496
3 3 1575
January 22, 2013
NE C
Note: positions are eliminated through ahritton they will be filled as a Non -Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Note: As the Fill Operators CS positions are eliminated through attrition they will be filled as,VomCivil Service positions.
Nate: AFSCME employees In the classificatan above shall as eligible to receive 'Shift Odlerential" of $0.35/1-r.
Nate: AFSCME employees in the above classification shall be eligible to receive $0.50/Hrasa"Work Leader'.
Section 1. FY 12/13
HOURLY
PARK SERVICES DEPT. AUTHORIZED POSITIONS WAGE ADJ. HOURS EXEMPT PAY
BUDGET FILLED VACANT RATE WORK NON-EXEMPT GRADE
POSITION TOTAL NON -CS RCSS/CS
Director of Parks Seri cog I 1
42.97
E
V
Recreation Superintendent 1 1
2224
E
N
Parks Maintenance Superintendent 1 1
24.47
E
N
Cemetery Sexton 1 1
1910,
NE
F
Recreation Specialist 2
E
E
1
14.04
1
14.82
Executive Assistant 1 1
278
NE
F
Administrative Assistant III 1 1
14.39
NE
D
Administrative Assistant II 1 1
14.10
NE
C
Maintenance Div.
Supervisor 1 1
20.54
E
L
L
Laborer 11
NE
C
8096 4
12.60
85% 1
13.39
90%
14.17
95°%
14.96
100% 6 4
15.75
Right -Of -Way Maintenance Person 3
NE
C
80°%
13.53
85%
14.38
90%
15.23
95%
16.07
100% 1 2
16.92
Total Budgetecil lled for Department 24 18 6 0
Note: As pose lions are eliminated through attrition they Will be filled as Non Civil Service positions.
Note: ACES - Individuals Retain Civil Service Status
Note: AFSCME employees in the classification above shall be eligible to receive "Shift Differential" of S0.35Mr.
Note: AFSCME employees In the above classification shall be eligible to receive SCS&Hr as a'Work Leads,'
Section J.
FY 12/13
HOURLY
HUMAN RESOURCES AUTHORIZED POSITIONS
WAGE ADJ.
BUDGET FILLED VACANT
RATE
HOURS EXEMPT
PAY
POSITIONS TOTAL NON -CS RCSS/CS
WORK NON-EXEMPT
GRADE
Director of Human Resources 1 1 39.62 40 E V
Risk Manager 0
H R Generalist 2 2 16.79 40 E G
Total BudgetedlFilled for Department 3 3 0 0
action K. i
AUTHORIZED POSITIONS FY 12/13
HOURLY
PADUCAH RENAISSANCE ALLIANCE BUDGET FILLED VACANT WAGE ADJ. HOURS EXEMPT PAY
POSITIONS TOTAL NON -CS RCSS/CS RATE WORK NONEXEMPT GRADE
Page 7
CITY OF PADUCAH FY 201 V2013 January 22, 2013
POSITION AND PAY SCHEDULE
Executive Director 1 1
34.25 40
E
T
Marketing Specialist 1 1
16.00 40
E
H
Events 8 Promotion Specialist 1
1 40
E
H
Executive Assistant 1 1 1
15.45 40
NE
F
Total Budgeted/Filled for Department 4 3 0 1
1
Page 8
Agenda Action Form
Paducah City Commission
Meeting Date: January 22, 2013
Short Title: Extension of the Lease Agreement with the Commonwealth of
Kentucky, HVAC Division for office space located at 400 South 6th Street
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On January 25, 2011, Municipal Order #1579 was adopted authorizing the Mayor to execute
a Lease Agreement with the Commonwealth of Kentucky, Housing, Building and
Construction Department, HVAC Division for the lease of 137 square feet of office space
located at 400 South 6th Street at a $11.50 per square foot annual rental rate to be paid
quarterly.
In accordance with the terms of the original Lease Agreement, the lease was to terminate on
June 30, 3012. However, the HVAC Division requested to remain within this office space
through December 31, 2012, upon which the lease would then be terminated by the
Commonwealth. Therefore, in order to receive the rent payment consisting of $787.75 for the
lease time period between July 1, 2012 and December 31, 2012, a Renewal Agreement for a
six month extension will need to be executed.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods []Restored Downtowns
Rinds Available: Account Name: N/A Finance
Account Number:
Staff Recommendation:
To adopt a Municipal Order authorizing the Mayor to execute a Lease Renewal Agreement
with the Commonwealth of Kentucky, Housing, Building and Construction Department,
HVAC Division for the lease of 137 square feet of office space located at 400 South 6th
Street for the time period of July 1, 2012 through December 31, 2012, utilizing the annual
rental rate amount of $11.50 per square foot.
Attachments:
Municipal Order #1579, Lease dated March 17, 2011, proposed Lease Renewal Agreement
Ar
Depart ent ea City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE
A LEASE RENEWAL AGREEMENT BETWEEN THE CITY OF PADUCAH AND
COMMONWEALTH OF KENTUCKY, HOUSING, BUILDINGS, AND
CONSTRUCTION DEPARTMENT, HVAC DIVISION, FOR LEASE OF OFFICE
SPACE LOCATED AT 400 SOUTH 6T" STREET
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the Mayor is hereby authorized to execute a Lease
Renewal Agreement between the City of Paducah and Commonwealth of Kentucky,
Housing, Building, and Construction Department, HVAC Division, for the lease of 137
square feet of office space located at 400 South 6" Street, for a six month time period
from July I, 2012 through December 31, 2012, for an amount of $787.75,
SECTION 2. This Order shall be in full force and effect from and after
the date of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 22, 2013
Recorded by Tammara S. Brock, City Clerk, January 22, 2013
\mo\Lcase w -Comm of KY 400 s 6'"
FINANCE AND ADMINISTRATION CABINET
DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES
STEVEN L. BESHEAR
GOVERNOR
Sam Ruth
Commissioner
City of Paducah
PO Box 2267
Paducah KY 42002-2267
Dear Lessor(s):
Division of Real Properties
Lori H. Flanery
Bush Building, 3rd Floor
Secretary
403 Wapping Street
Frankfort, Kentucky 40601
Scott Aubrey
(502) 564-2205
Director
(502)64-5108
NoFax:
Z , 2012
Re: PR -5143, McCracken County
Public Protection Cabinet
Department of Housing, Buildings, & Construction
Lease Cancellation
Pursuant to paragraph (5) of lease agreement PR -5143_ please consider this as official notice that this lease is
-- �.-_.�..�............_..v.,� .�, :amu
being cancelled, effective the close of businessFDecember 3 l';Q12 The using agency has advised that the subject
property is no longer required. Please note that the of Corrections has expressed_ an interest in adding this
area to their existing lease agreement and correspondence regarding that request is forthcoming. Please also note that
the Public Protection Cabinet will not be able to issue lease payments for the period between July 1, 2012 and the
cancellation date referenced herein until the renewal documents we recently mailed are completed. If you have
automatic dialers or alarm systems connected to the state telephone system, be advised that the Commonwealth may
remove its phone system prior to the effective date of this cancellation. If you have any questions regarding the
removal of the telephone systems, please contact this office immediately.
Thank you for your past business association, and we trust that your future efforts in renting the property will be
successful.
JSA/BSH/bh
Certified Mail # 7011 2000 0001 9064 5141
cc: Eddie F. Roberts, GAPS
Gary Feck, DHBC
KentuckyUnbridledSp it it. com
Respectfully,
Is U�11
Scott Aubrey, Director
Division of Real Properties
WO
UNBRIDLED SPlRlT
DEC UaZUL
An Equal Opportunity Employer M/F/D
5217.e(Rev. 11111) May2e,2012
COMMONWEALTH OF KENTUCKY LEASE RENEWAL AGREEMENT
1. Subject to the limitations imposed by law and the terms set forth in the original Lease Agreement, and as designated below by
signature of the parties (or their representatives), the following described Lease Agreement by and between Housing, BUII ding
& Construction (HVAC) and City of Paducah, P O Box 2267, Paducah, KY. 42002, by mutual
agreement, is hereby renewed at the same terms and conditions for further periods of twelve (12) months not to extend beyond June
30 (please check and initial your choice on the appropriate line):
2013 2014 F—] 2015 2016
2017 2018 [—] 2019 2020
The annual base rental rate shall remain $11.50 per square foot for 137 rentable square feel.
LEASE NUMBER:
PR -5143
LOCATION:
400 South Sixth Street
Paducah, KY
COUNTY: McCracken
ADDENDUM ATTACHED: NO (Lessor must sign Addendum if attached)
2. The Lessor agrees to notify the Commonwealth of all persons owning, or upon any change or transfer of ownership involving five
percent (5%) or more in stock, in partnership, in business trust, or in corporation, including silent or limited partners. Non-
compliance may result in termination of the Lease Agreement.
3, The Lessor acknowledges that his property may be reinspected by the Division of Building Codes Enforcement and/or the State
Fire Marshal and must comply with all applicable standards (life safety and ADA accessibility).
4. The Contractor, as defined in KRS 45A.030 (9), agrees that the contracting agency, the Finance and Administration Cabinet, the
Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access
to any books, documents, papers, records, or other evidence, which are directly pertinent to this contract for the purpose of
financial audit or program review. Furthermore, any books, documents, papers, records, or other evidence provided to the
contracting agency, the Finance and Administration Cabinet, the Auditor of Pudic Accounts, or the Legislative Research
Commission which are directly pertinent to the contract shall be subject to public disclosure regardless of the proprietary nature of
the information, unless specific information is identified and exempted and agreed to by the Secretary of the Finance and
Administration Cabinet as meeting the provisions of KRIS 61.878(1)(c) prior to the executors of the contract. The Secretary of the
Finance and Administration Cabinet shall not restrict the public release of any information which would otherwise be subject to
public release if a state government agency provides the service.
5. The Lessor certifies by his signature hereinafter affixed that he ("he" is construed to mean "they" if more than one person In
involved; and, if a firm, partnership, corporation, business trust or other organization is involved, then "he" is construed to mean
any person with an interest therein) is legally entitled to enter into contracts with the Commonwealth of Kentucky and that by
holding and performing this contract will not be violating either any conflict of interest statute (KRS 45A.330 - 45A.340 or 45A.990)
of the Executive Branch Code of Ethics, KRS Chapter 11 A, or any other applicable statute or principle by the performance of this
Lease, or will he realize any unlawful benefit or gain directly or indirectly from it. The Lessor further certifies that he has not
knowingly violated any provision of the campaign finance law of the Commonwealth, and that by entering into this Lease
Modification Agreement he will not he in violation of the campaign finance laws of the Commonwealth.
Annual Amount $1,575.52
LESSORSOURRENTPHONENUMBER
NEW ADDRESS Orly uMe a0ove naaress Is mcorect
Commonwealth of Kentucky - LEASING AGENCY REPRESENTATIVE
ATTORNEY, FINANCE & ADMINISTRATION CABINET
SECRETARY, FINANCE & ADMINISTRATION CABINET
All correspondence and inquiries regarding this Lease
e5021564-2319, n Agreement are to be directed tote Division of Real Properties. Suite 300. 403
Wapping Street, Frankfort, Kentucky 40601-2607, phen
B�ga(4fsy g103) COMMONWEALTH OF KENTUCKY LEASE AGREEMENT
LEASEIPRp
PR -5143, McCracken
AGENCY/DEPARTMENT deasing, Building & Construction
INITIAL ENCOa1BRANCE
STATE�LEASIN/G AGENCY REPRESENTATIVE Date
DIVISION µVAC
ANNUAL EYCRNBRiYCE
G
$1,575.52
DATE December 7, 2010
VENOORq
VC0000120698
BUILDING CODER
THIS LEASE, entered into between: City of Paducah, whose address is: PO Box 2267, Paducah KY 42002.2267 (Business Phone'.
270.444.6662), his heirs and assigns, hereinafter called the "Lessor", and the COMMONWEALTH OF KENTUCKY, hereinafter referred to as the
"Commonwealth";
WITNESSETH, that for the consideration hereinafter mentioned, (he parties hereto agree as follows:
la. The Lessor hereby leases to the Commonwealth and agrees to keep In quiet and peaceful possession the following described premises with its
appurtenances: property located at 400 South 6th Street,
Paducah KY 42003. In the Counlyof McCRACKEN.
ib. Said premises consisting of 137 square feet are to be rented at the cast of $11.50 per square bot and will be used by the Commonwealth for offlCB
space.
2. The Commonwealth agrees to pay rent to the Lessor for the leased premises at the rate of $393.86 (rounded), payable quarterly. The Lessor
shall provide the Commonwealth with the following services: all LIUIMISS. with 3 reserved parking spaces.
3. Subject to the limitations imposed by law and as provided in paragraphs 5 and 6 of this Lease, the term during which the Lease shall be effective shall begin
January 1, 2011, and end JUNE 30, 2011.
4. This Lease shall be extended automatically upon the same terms and conditions herein for further periods of 12 months, not to exceed I extension period(s)
unless the Commonwealth shall give the Lessor mitten notice 30 days prior to the expiration of the term or any extension that it will not be extentled; no
extension shall prolong the period of occupancy of the leased premises beyond the 3OTH day of June/2012. The Lessor understands that the
Commonwealth's funds cannot be committed beyond its current Fiscal year and its applicable appropriation, and the related allotment from rental payments will
be made.
5. The Commonwealth shall have the further right to terminate this Lease at any time upon 3O days written notice, time to be computed from data of mailing
notice; termination under this paragraph shall not be considered effective until the last day of the month in which the notice period ends.
6. The Commonwealth agrees not to assign this Lease, or to sublet the premises except to a desirable tenant and for a similar purpose, and will not permit the
use of the premises by anyone other than the Commonwealth, the Federal Government, or such sublessee, and the agents and servants of the Commonwealth,
the Federal Government, or such sub -lessee.
7. The Commonwealth shall have the right during the existence of this Lease to make alterations, attach fixtures and erect additional structures or signs In or
upon the leased premises, provided such alterations, additions, structures or signs shall not be detrimental to or inconsistent with rights granted to other tenants
on the property or in the building in which the premises are located. Fixtures, additions, structures or signs placed in or upon or attached to the premises shall
remain the Commonwealth's property and may be removed by it prior to the termination of this Lease.
3. Unless otherwise specified, the Lessor shall maintain the premises in good repair and tenantable condition, including heating and/or air conditioning
equipment, except in case of damage arising from the negligent acts of the Commonwealth's agents or employees. For the purpose of maintaining the premises
and to make necessary repairs, the Lessor reserves the right to enter and inspect the premises at reasonable times.
9. The Commonwealth agrees to take good care of the premises and to return them at the expiration of their Lease in as good order as received, ordinary wear
and tear and natural decay excepted.
10. The Lessor shall be responsible for procuring and continuously maintaining casualty and liability insurance on the leased premises.
11. If the premises are destroyed by fire or other casualty, this Lease shall immediately terminale. Incase of partial destruction or damage so as to render the
premises untenantable, the Commonwealth may terminale or suspend this Lease by giving mitten notice to the Lessor within 15 days after such partial
destruction or damage, and. if so suspended no rent shall accrue to the Lessor after the date of such partial destruction or damage until such damage is
repaired and premises are considered tenantable.
12. It is agreed by the parties hereto that if any one of the provisions of this Lease shall contravene or be invalid under the laws of the Commonwealth of
Kentucky, such contravention or invalidity shall not invalidate the whole Lease, but it shall be construed as if rtolcontaining that particular provision or provisions,
and the rights and obligations of the parties shall be construed accordingly.
13. The Lessor certifies by his signature hereinafter affixed that he ("he" Is construed to
business trustor other organization is involved then "he" is construed to mean any person
Kentucky and that by holding and performing this contract will not be violating either any cc
of Ethics, KRS Chapter 11 A, or any other applicable statute or principle by the performance
Lessor further centres that he has not knowingly violated any provision of the campaign in
be in violation of the campaign finance laws of the Commonwealth.
14. The Lessor agrees to notify the Commonwealth of all pparsons owning or upon any change or transfer of ownership involving 5% or more in stock, in
partnership, business trust, or corporation, Including silent or limited partners. Non-compliance may result in termination of the Lease Agreement.
15. Lessor shall comply with all standards set by the Department of Housing. Buildings and Construction, Division of Building Codes Enforcement, and that of
the Kentucky Occupational Safety and Health Standards Board and the Americans with Disabilities Act (ADA).
16. The Contract.,, as defined in KRS 45A.030(7), agrees that the contracting agency, She Finance and Administration Cabinet the Auditor of Public Accounts, and the Legislative
Ro ...nh Cnmmissinnnr rhpir duly anmorixed remessnsfives. shall have access to any books, documents, papers, records, or other evidence, which are directly contract to No
or the LeIuDlall
public released a state government agency
1�-V� I�TJ1E/gS�� W OF, the parties hereto have subscribed their names:
'/ I
-HE
STATE�LEASIN/G AGENCY REPRESENTATIVE Date
LESSOR Date
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�`✓fylC�t��/c 3/iG./!l
CA,11i LEASING BRANCH. DIVISION OF REAL PROPERTIES Date
ATTORNEY, FINANCE AD NISTRATON CABINET Date
MANAGER, LEASING BRANCH, O/FF REAL PPRRO�PERTIES Date
UIREI CT R, IVI IGN EAL PR ERTIES
MDIVISION
.
��
APPROVED THIS DAY OF_. 20_
SECRE A E&ADMINI5T ION CABINET I Date
When executed by the Secretary, Finance & Administration Cabinet, this instrument constitutes a finding and order, pursuanrfo KRS Chapters 45A and 56, that the leased property is
needed for use by the Commonwealth of Kenlucky. All correspondence and inquiries regarding
This Lease are (o be dihded to the Division of Real Propedies, Bush Building, 3rd
Floor 403 Wapping 51,eab Frankfort, Kentucky 40601-2607, phone 50L564.2205.
JL0 ^
Agenda Action Form
Paducah City Commission
Meeting Date: January 8, 2013
Short Title: 2013 Kentucky Litter Abatement Program Award
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Rick Murphy, Pam Souder, Audra, Herndon, Cheryl Meadows
Presentation By: Rick Murphy
Background Information: The Kentucky Division of Waste Management (DMW) provides
funds across that commonwealth to local jurisdictions for litter abatement. The litter abatement award
amount is based on a street mileage formula with Paducah having 250 miles.
DMW has awarded to the Engineering/Public Works in the amount of $15,058.68 for their Street &
Street Litter Abatement Program. This award requires no local cash or in-kind match.
If the Commission desires the Engineering/Public Works to accept this award it must authorize and
direct the Mayor to sign all application documents.
Goal:❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name: Public Works -Solid Waste
Account Number: 050-0000-420.69-00 Finance
Project Number:
Staff Recommendation: Approval
Department Head City Clerk City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: January 8, 2013
Short Title: Memorandum of Understanding with the State of Kentucky for
Geographic Information System Data and Aerial Photography Updates
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Greg Mueller, Ben Peterson, Stephen Chino
Presentation By: Greg Mueller, Ben Peterson
Background Information:
In 1999, the McCracken and Paducah Geographic Information System (MAP—GIS) was
formed in order that the member agencies could coordinate their efforts in the development
and maintenance of a computer mapping system for McCracken County. The partnership
between McCracken County, the City of Paducah, Paducah Water, Paducah Power, E911,
and the Joint Sewer Agency continues this strong development partnership by taking
advantage of an opportunity presented by the State of Kentucky. This opportunity will allow
the MAP—GIS member agencies to obtain updated county -wide high resolution color aerial
photographs and base map information. Originally, the consortium agreed to update this data
at seven year intervals. By partnering with the state on their project, the consortium can save
money by getting the data a year earlier (6 years instead of 7). In addition, the consortium
will also get high resolution LIDAR data. LIDAR is highly accurate elevation data that also
provides a three dimensional view of the ground cover including buildings. This is new state•
of -the -art technology that only a select few communities around the world have. Staff has
been working with Kent Armes, Director of the Kentucky Office of Geographic Information
on this project. The MAP—GIS Consortium passed a motion with a recommendation for
approval by the City Commission.
The total cost of the project is $178,494.36. The MAP -GIS consortium will be responsible
for $165,458.34. A quote from the State shows that the same project without the grant would
cost $238,558.76. This represents a cost savings of $73,100.76 for the Consortium. Paducah
Water requested additional coverage beyond McCracken County to cover their service areas
in Marshall and Graves County. This cost is an additional $13,036.02. Paducah Water would
be responsible for paying the cost of these additional tiles. The breakdown is as follows:
MAP --GIS Consortium - $165,458.34
Paducah Water add on - $13,036.02
Project Total - $178,494.36
The MAP—GIS project account currently has the funds in the account to cover the cost of the
project. This project account is maintained for this specific purpose. The project account will
Agenda Action Form
Page 2
be reimbursed by Paducah Water for the $13,036.02 to cover the areas outside of McCracken
County.
Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: GIS 001 GIS Project Account
Account Number: 040-1205-513.23.07
Staff Recommendation:
Adopt an Ordinance authorizing the execution of the Memorandum of Understanding among
the City of Paducah and the members of the MAP—GIS Consortium with the State of
Kentucky for the acquisition of updated county -wide color aerial photography, planimetrics,
and LIDAR data.
Attachments:
• Quote from the State of Kentucky for aerial photography, data updates, and
LIDAR
• MOU between the City of Paducah (MAP—GIS) and the State of Kentucky
Department Head City Clerk City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: January 22, 2013
Short Title: Modification of Lease Agreement with Commonwealth of
Kentucky, Probation and Parole for property located at 400 South 6th Street
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Chris Yarber, Chris Yarber, EPW Operations Manager
Angela Weeks, EPW Project Manage
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On October 11, 2011, Ordinance #2011-10-7868 was adopted authorizing the Mayor to
execute a lease modification agreement with the Commonwealth of Kentucky, Department of
Corrections, Probation and Parole, for the lease of 6,820 square feet of office space located at
400 South 6th Street. As of January 1, 2013, a single office consisting of 137 square feet
previously leased to the Commonwealth of Kentucky, Housing Building and Construction
Department, HVAC Division, became vacant and the Probation and Parole would like to
modify their existing property lease agreement to include this rental space.
Therefore, the Commonwealth leased space will increase by 46 square feet; from 6,820 square
feet to 6,866 square feet; while utilizing the same terms and conditions contained within the
existing lease. This additional lease space will result in an annual rent increase of $483.00
from $71,610.00 to $72,093.00 based on a $10.50 square foot rate. The lease increase of 46
square feet in lieu of the actual 137 square feet is a correction of a previous square footage
calculation error of the previous lease space.
Also, the Commonwealth would like to add an additional one-year automatic renewal to the
existing lease extension period of seven (7) one-year automatic renewals, which would extend
the lease expiration date to June 30, 2020.
Goal: ❑Strong Economy ®Quality Services OVital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Agenda Action Form
Staff Recommendation:
Page 2
To adopt an Ordinance authorizing the Mayor to execute a Lease Modification Agreement
with the Commonwealth of Kentucky, Department of Corrections, Probation and Parole for
office space located at 400 South 6th Street for the following revisions:
1. To increase the existing lease space by 46 square feet, from 6,820 square feet to 6,866
square feet;
2. To increase the annual rent by $483.00 from $71,610.00 to $72,093.00 based on a
$10.50 square foot rate;
3. To authorize an additional automatic one-year renewal that will extend the lease
expiration date to June 30, 2020.
4. To utilize all other terms and conditions contained within the existing lease.
Attachments:
Ordinance 92011-10-7868, Lease dated 12-16-11, proposed Lease Modification
Depart ent�H
City Clerk
City Manager
ORDINANCE NO. 2013 -2 -
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE A LEASE MODIFICATION AGREEMENT BETWEENTHE COMMONWEALTH
OF KENTUCKY, FINANCE AND ADMINISTRATION CABINET, DEPARTMENT FOR
FACILITIES AND SUPPORT SERVICES, DIVISION OF REAL PROPERTIES AND THE
CITY OF PADUCAH FOR LEASE OF PROPERTY FOR THE DEPARTMENT OF
CORRECTIONS PROBATION/PAROLE LOCATED AT 400 SOUTH (im STREET
WHEREAS, the Commonwealth of Kentucky, Department for Facilities and
Support Services, Division of Real Properties, has been leasing the building located at 400 South
6" Street for Probation and Parole since 1997: and
WHEREAS, the Commonwealth has requested to lease an additional 46 square
feet, increasing the total leased square footage from 6,820 square feet to 6,866 square feet; to
increase the annual rent by $483.00 from 571,610.00 to $72,093.00 based on a S 10.50 square foot
rate; to authorize an additional automatic one-year renewal that will extend the lease expiration
date to June 30, 2020; and to utilize all other terms and conditions contained within the existing
lease; and
WHEREAS, the City of Paducah desires to accept the modifications to the
agreement, therefore making it necessary for execution of a modification to Lease Agreement PR -
4096.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION I. That the City of Paducah hereby approves the modifications
contained in the Commonwealth of Kentucky Lease Modification Agreement dated December 5,
2012, PR Number 4096, McCracken County, between the Commonwealth of Kentucky, Finance
and Administration Cabinet, Department for Facilities and Support Services, Division of Real
Properties for the Commonwealth of Kentucky, Department of Corrections, Probation and Parole
and the City of Paducah for property located at 400 South 6" Street, Paducah, Kentucky. Further,
the City of Paducah hereby authorizes the Mayor to execute the Lease Modification Agreement.
The annual rental fee will be paid quarterly at a rate of 518,023.25 fora total annual fee of
572,093.00. Said modifications shall commence on January 1, 2013, with an expiration date of
June 30, 2020. This Agreement also includes an additional one year automatic renewal to the
existing lease extension period of seven (7) one-year automatic renewals, extending the lease
expiration date to June 30, 2020, unless otherwise terminated by the Commonwealth of
Kentucky.
SECTION 2. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, January 22, 2013
Adopted by the Board of Commissioners, February 5, 2013
Recorded by Tammara S. Sanderson, City Clerk, February 5. 2013
Published by The Paducah Sun,
\ord\Lease Modification — Probation Parole Office 2013
� O
J Y
T
ThA3 E AND ADMINISTRATION CABINET
DEPAR'T'MENT FOR FACILITIES AND SUPPORT SERVICES
STEVEN L. BESHEAR
GOVERNOR
Sam Ruth
Commissioner
City of Paducah
Attn: Chris Yarber
P.O. Box 2267
Paducah KY 42002-2267
Dear Lessor(s):
Division of Real Properties
Bush Building, 3'" Floor
403 Wapping Street
Frankfort, Kentucky 40601
(502)564-2205
Fax: (502)564-8108
December 5, 2012
Re: PR -4096, McCracken County
Department of Corrections
Probation and Parole
Lease Agreement Modification
Lori H. Flanery
Secretary
Scott Aubrey
Director
Attached, please find an original lease agreement modification, for space occupied by the Department of
Corrections / Probation and Parole in Paducah, Kentucky.
Please have document(s) signed as designated for the "Lessor" and return all copies to our office for further
processing.
If additional information is required or if we can be of assistance, please contact Wayne Williams of my staffby
phoning 502.564.2205- ext. 237. Your prompt execution of this agreement will be most appreciated.
BSH/ww
Attachment
KentuckyUnbridledSp irit.com
Respectfully,,
ien�S. T-I6over, Leag ager
Division of Real Properties
I�entuch�
UNBRIDLED SPIRIT
An Equal Opportunity Employer U01)
B217.6 (Rev. 10196)
COMMONWEALTH OF KENTUCKY LEASE MODIFICATIONAGREEMENT
LESSOR
CITY OF PADUCAH
VENDOR NUMBER
P.O. Box 2267
AGENCYIDEPARTMENT
PADUCAH KY 42002.2267
ADDRESS
PROBATION AND PAROLE
PR NUMBER, COUNTY
PR -4096, McCRACKEN COUNTY
VENDOR NUMBER
VC 0000120698
AGENCYIDEPARTMENT
DEPARTMENT OF CORRECTIONS
DIVISION
PROBATION AND PAROLE
DATE
DECEMBER 5, 2012
ACCOUNTNUMBER
1. Lease Agreement number PR -4096, dated June 21, 1996, is hereby modified as set forth in Paragraph 2.
2. This Lease is modified as follows:
To increase the leased space by 46 square feet; from 6,820 square feet to 6,866
square feet; at the same terms and conditions as reflected in the %xisDtipgd; se,
resulting in an annual increase of $483.00 from $71,610.00 to $772 Ofr�3 09 se,
action adds a single office containing 137 square feetto the area underlease by
the Department of Corrections and corrects a squarefootage calculation error in
prior plans for PR -4096 and/or PR -5143 and results in a net increase of 46
square feet.
2. To add one (1) automatic extension period(s) resulting in a new lease
expiration date of June 30, 2020.
The effective date will be established by signature of the Director, Division of
Real Properties, upon the modification once verification has been received
from the using agency that all renovations have been satisfactorily
completed.
3. All other terms and conditions of the lease remain unchanged.
4. The Lessor is required to sign this document and return all copies for further processing.
5. The Lessor certifies by his signature hereinafter affixed that he ("he" is construed to mean "They" if more than one person in involved; and, if
a firm, partnership, corporation, business trust or other organization is involved, then "he" is construed to mean any person with an interest
therein) is legally entitled to enter into contracts with the Commonwealth of Kentucky and that by holding and performing this contract will not be
violating either any conflict of interest statute (KRS 45A.330 - 45A.340 or 45A.990) of the Executive Branch Code of Ethics, KRIS Chapter 11A,
or any other applicable statute or principle by the performance of this Lease, or will he realize any unlawful benefit or gain directly or indirectly
from it. The Lessor further certifies that he has not knowingly violated any provision of the campaign finance law of the Commonwealth, and
that by entering into this Lease Modification Agreement he will not be in violation of the campaign finance laws of the Commonwealth.
STATE LEASING AGENCY REPRESENTATIVE Data
ANALYST. LEASING BRANCH, DIVISION OF REAL PROPERTIES Date
MANAGER. LEASING BRANCH, DIVISION OF REAL PROPERTIES Dale
ATTORNEY, FINANCE & ADMINISTRATION CABINET Data
DIRECTOR, DIVISION OF REAL PROPERTIES
APPROVED THIS__ DAY OF ,20_
SECRETARY, FINANCE & ADMINISTRATION CABINET Date
All correspondence and inquiries regarding this Lease Modification Agreement are to be directed to the DIASOn of Real Properties, Bush Building, 3rd Floor,
403 Wapping Street, Frankfort, Kentucky 40601-2607, phone 502/564-2205. Wv1
ORIGINAL
,F
ADDENDUM
PR -4096, McCracken County
Probation & Parole
Lease Agreement Modification
The following items are to be considered a part of lease agreement modification PR -4096, McCracken County, dated
August 31, 2011, and must be completed prior to establishing a lease modification date:
SECTION 1
The building shall meet all Kentucky building codes and accessibility specifications in accordance with ADA, as enforced by the
Department of Housing, Buildings and Construction, Division of Building Codes Enforcement. The Division of Building Codes
Enforcement will require a set of construction plans from the property owner. The Lessor is required to submit a copy of these plans,
as approved by the Division of Building Codes Enforcement, to the Division of Real Properties. The using agency will provide all
ADA signage required and should obtain said signage from the Division of Correctional Industries US 421 South Frankfort.
Kentucky (502.573-1040). The Lessor (i.e„ architect, contractor, etc.) shall be responsible for determining/complying with the
requirements of the Division of Building Codes Enforcement. Issues such as fire rated corridors, fire suppression systems (if
applicable), HVAC installation, etc. are not addressed in the space planning information (i.e., floor plans and specifications) provided
with Best & Final solicitations.
2. All facilities with a total leased square footage of 3,000 square feet or more shall be equipped with automatic fire suppression systems
(sprinklers). The system shall be installed in accordance with all applicable provisions/requirements of the Division of Building Codes
Enforcement. NOTE: Access to an underground water main with a minimum diameter of six (6) inches is required for
sprinkler systems serving spaces that exceed 3,000 square feet. The Lessor shall be responsible for installation and maintenance of
the fire suppression system. The Commonwealth prepares floor plans based on the presence of a suppression system. Should a Lessor
submit an exception to this requirement, then the Lessor shall be solely responsible for any expenses associated with additional
requirements as determined by the Division of Building Codes Enforcement.
3. Central heating and air conditioning (HVAC) shall be installed throughout, The HVAC system shall be installed in conformance with
Kentucky building codes, as administered by the Kentucky Department of Housing, Buildings and Construction's Division of Codes
Enforcement. The Lessor shall also install an adequate fresh air handling system according to ASHRAE Standard 62, which requires
ventilation of 20 CFM per person for office areas, CFM shall be calculated based on a density of seven persons per 1,000 square feet.
4. The Lessor shall insulate exterior walls with a minimum 3'/i' of fiberglass batt or blanket insulation, R-13 or equivalent value, The
ceiling shall have a minimum of 12" of fiberglass batt or blanket insulation, R-38 or equivalent value.
5. All new or replacement windows shall be insulated / thermo panes to provide energy conservation. The Lessor shall provide mini -
blinds for all windows.
6. Separate utility meters are needed if the using agency is to pay utilities, with service to be established in the name of the using agency,
{Agencies that are billed directly by a local utility should contact the utility company to identify their agency as "tax exempt ".) If a
separate meter is not feasible, the Lessor shall bill the using agency on a pro -rated basis. If this method is used, the Lessor shall
provide the using agency sufficient documentation to justify the percentage of the total bill to be charged to the using agency.
(Agencies that receive utility invoices from the Lessor (based on the percentage ofspace occupied) should reimburse the Lessor for
the full amount of the invoice including any applicable taxes).
7. Electronic thermostats with programmable functions shall be installed for new or existing HVAC systems. A standard locking cover
shall be installed on the thermostat. The local supervisor, in conjunction with the Lessor, will determine appropriate settings (i.e.:
daytime/evening temperature settings, set back timer settings as required by regular office hours, etc.) for each property.
8. On existing buildings weather stripping and/or other suitable insulation shall be applied to all doors and windows and all other exterior
penetrations (vent ducts, smoking room exhaust fan, etc.) of the leased space. This shall be inspected on an annual basis and
repaired/replaced as necessary to minimize air seepage.
9. If a plenum ceiling is to be used, all wiring shall be housed in conduit, or plenum cable shall be used. The Lessor shall advise the
Division of Real Properties as soon as possible when it is determined that plenum or a ducted ceiling is to be used. This will ensure
that the agency's appointed electricians will be prepared with the right cabling. Failure to notify the Division of Real Properties of a
plenum ceiling, prior to award of a lease, shall be considered grounds for termination of the lease.
SECTION 2
1. Floor -to -ceiling walls shall be constructed as indicated on the floor plan. Install acoustical insulation or soundboard in interior walls (if
indicated on floor plan).
2. An acoustical tile ceiling shall be installed at a height of 9' (if not structurally feasible, please notate on the Best & Final as an
exception).
3. All walls shall be drywalled and painted a scrubbable neutral color latex enamel paint with either a satin or eggshell finish. New walls
require a primer coat (sprayed or rolled) and two finish coats (rolled). Existing walls require one finish coat (rolled) if same color is
being used or two fetish coats (rolled) if changing color or patching is required.
4. To prevent chairs from damaging the walls in the reception area, the Lessor shall install a chair rail at a height of 32" from the floor.
5. Neutral color commercial grade 28 oz. carpet shall be installed in the offices or where indicated on the floor plan. Tile shall be
installed in hallways, rest rooms, janitorial closet, reception area, break room, file/storage areas, telephone room or where indicated on
the floor plan.
6. The Lessor shall provide lockable doors where indicated on the floor plan or noted herein. These rooms shall include the professional
2 offices, janitor(s)' closet, file storage room(s), telephone room, and reception areaaad/or other exterior door(s) that lead into the
office space.
7. Rest rooms must comply with ADA requirements and be furnished with hot and cold �vater, toilet tissue holders, soap dispensers, paper
towel dispensers, and mirrors. Prior to installation, verify with the using agency the type of dispensers required for products currently
on Commonwealth of Kentucky price contract.
8. The Lessor shall provide a sink and counter in the break room, with cabinets above and below as shown on the floor plan.
9. The Lessor shall provide in the janitorial closet, shelving at a height of 54" from the floor, and a built-in floor sink with drain at a
height of 10" to 12" from the floor.
10. The Lessor shall provide reserved parking for 30 agency staff/visitors, and accessiblespace(s) as required by the Division ofBuilding
Codes Enforcement.
11. The parking lot shall be asphalted and striped with all spaces clearly marked and identified. All holes and other damage shall be
repaired on a timely basis. All spaces shall be a minimum of 9' x 18' with the exception of ADA accessible spaces.
12. The Lessor shall be responsible for the maintenance and upkeep of the grounds surrounding the property, to include mowing/hvntring
grass and raking leaves. The Lessor shall also be responsible for maintenance and cleaning of the parking tot, including snow removal
from the parking lot and snow & ice removal from the sidewalks.
1. Adequate fluorescent lighting shall be installed for office use, including telephone/storage rooms, with separate light switches for each
room. In those properties where new fixtures are installed, they shall be T-8 type fixtures with electronic ballasts. Existing fixtures are
acceptable provided they conform with all other applicable specifications. When older or existing fixtures are replaced, they shall be
replaced with T-8 type fixtures with electronic ballasts.
2. A dedicated circuit is required for copier(s) and other equipment as noted on floorplan.
3. Appropriate electrical and telephone outlets are to be installed where indicated on the floor plan. The Lessor shall also provide access
to phone outlets by conduit. Electrical circuits in the electrical panel box shall be labeled and identified. Lessor shall install electrical
surge protection for the main electric service. Lessor must contact the Division of Real Properties for an inspection before the drywall
is installed to insure proper placement of electrical and voice/data outlets.
4. Conduit, cable tray, or raceway fill rate is to comply with the National Electrical Code.
5. The Lessor shall contact the Division of Real Properties at a point when the agency's electricians can install computer cables and
telephone wiring through conduit.
w plan as
6. The Lessor shall provide empty conduit with pull string wiAin the walls from the ceiling on locations shown on the floor p oed
voice/data outlets. Install a cut -in box where conduit sym Is � on the floor plan, the conduit should have smooth ed,
bushings at the box and above the ceiling. One inch (1' be provided for data terminals, printers, and telephone
instruments from each designated outlet location NiTE: In [ s�H es, voice/data cables (from individual office conduits)
merge above the ceiling and should be supported by cable ``say's.'' piss through conduits (sized by number of outlets in the
building) to the telephone equipment room or controller locllion:�Twe is 1 controller(s) each requiring a dedicated circuit. A
dedicated circuit is also required for every two printers.
7. The Commonwealth hereby consents to the Lessor accessing the Commonwealth's telephone/telecommunications sys e o the
purpose of connecting automatic dialers (if required by the Division of Codes Enforcement) for the building's alarm system.
This
shall occur only after the using agency has occupied the building and the Division of Codes Enforcement has approved the facility.
Lessor shall be solely responsible for the costs associated with said access and connection, and shall be liable to the Commonwealth for
any service expense, maintenance expense, or damage to the Commonwealth's telephone/telecommunications system which arises from
the connection or presence of automatic dialers. Further, the Commonwealth shall notbe liable for any costs or damages, including but
not limited to service expenses, maintenance expenses, damage to the automatic dialer or alarm system, damage to the premises,
malfunction of the automatic dialer or alarm system, fire, burglary, or vandalism, that result from Lessor connecting automatic
dialers or building alarm systems to the Commonwealth's telephone/telecommunications system.
SECTION 44
1. Due to the continuing development of new office technology the Lessor authorizes competent agency personnel to install additional
telephone wiring, computer cabling, and conduit or wire molding (as required) to accommodate such technology during the term of the
agency's occupancy. Agency will notify the Division of Real Properties for approval before commencing any of this type work.
2. The office shall be thoroughly cleaned after renovation/construction and before occupancy, including vacuuming all carpeted areas,
spot -cleaning carpet, mopping and waxing vinyl tile, dusting, cleaning rest rooms, washing windows, etc.
3. The exterior front of the building shall have a professional office appearance; with street number(s) of subject building displayed
prominently.
4. Subsequent to the receipt of approval to begin renovations/construction from boththeDivision of Building Codes Enforcement and the
Division of Real Properties, the lessor shall submit an estimated schedule for completion o£the renovations/construction. Written
progress reports, and a revised completion schedule, if appropriate, shall be submitted to the Division of Real Properties not less than
once per month until complete.
5. The Division of Real Properties and/or the using agency reserves the right to inspect the facility at any time during
construction/renovations/occupation.
Upon verification from the Department of Housing, Buildings, and Construction, Division of Building Codes
Enforcement that all life safety regulations and all accessibility specifications (in accordance with ADA) have been
satisfactorily met and verification from the Division of Probation & Parole that all renovations have been
satisfactorily completed, the lease modification effective date will be established by signature of the Director,
Division of Real Properties, upon the lease modification document.
ACKNOWLEDGED BY:
Department of Corrections Date
&,li a oil - /o - 986 8
8217-B(Rev. 10196)
COMMONWEALTH OF KENTUCKY LEASE MODIFICATION AGREEMENT
LESSOR
City of Paducah
VENDOR NUMBER
PO Box 2267
AGENCYIOEPARTMENT
Paducah KY 42002.2267
ADDRESS
PR NUMBER, COUNTY
PR -4096, McCracken County
VENDOR NUMBER
VC 0000120698
AGENCYIOEPARTMENT
Department of Corrections
DIVISION
DATE
August 31, 2011
Building Code
90522001
1. Lease Agreement number PR -4096, McCracken County, dated June 30, 1997, is hereby modified as set forth in Paragraph 2.
2. This Lease is modified as follows:
1. To increase the leased space by 3,423 square feet; from 3,397 square feet to
6,80*rare feet; resulting in an increase of $39,364.50 in the annual rent; from
$39,065.50 to $78,430.00.
2. To reduce the rental rate by $1,00 per square foot; from $11.50 to $10.50 per
square foot, resulting in a decrease of $6,820.00 in the annual rent; from
$78,430.00 to $71,610.00.
3. To change the payment frequency from Monthly to Quarterly.
4. To add seven (7) automatic extension periods at the revised terms and
conditions, resulting in a new lease expiration date of June 30, 2019.
3. All other terms and conditions of the lease remain unchanged.
4. The Lessor is required to sign this document and return all copies for further processing.
5. The Lessor certifies by his signature hereinafter affixed that he ("he" is construed to mean "they' if more than one person in involved;
and, if a firm, partnership, corporation, business trust or other organization Is involved, then "he' is construed to mean any person with an
interest therein) is legally entitled to enter Into contracts with the Commonwealth of Kentucky and that by holding and performing this
contract will not be violating either any conflict of interest statute (KRS 45A.330 - 45A.340 or 45A.990) of the Executive Branch Code of
Ethics, KRS Chapter 11A. or any other applicable statute or principle by the performance of this Lease, or will he realize any unlawful
benefit or gain directly or indirectly from it. The Lessor further certifies that he has not knaavingly violated any provision of the campaign
finance law of the Commonwealth, and that by entering Into this Lease Modification Agreement he will not be in violation of the campaign
finance laws of the Commonwealth.
TE LEASING
ST�AGENCY REPRESENTATIVE Date
Ni A GUANO 'IN OF REArPROPERTIES Dale
0 71
MANAGER. LEASING BRANCH, DIVISION OF REAL PROPERTIES Dale
�l, p ,L,Ol '?1V/IL
SECRETARY. FINANCELZ ADMINISTRATION CABINET Dale
h�—
DIRECTOR, DIVISION VEAL PROPERTIES
APPROVED THIS�DAY OF , 20 I
All correspondence and inquiries regarding this Lease Modification Agreement are to be directed to the Division of Real Properties, Bush Building, grid Floor, 403
Wapping Street, Frankfort, Kentucky 40601-2607, phone 502/564-2205. JCB p7 /n{ (� F� �1/
F�Lr9� PR;,SPL�•j7 f `
ORIGINAL INVE ORY SEcrjou
Agenda Action Form
Paducah City Commission
Meeting Date: 1/22/13
Short Title: Paducah Renaissance Alliance Advisory Board
Amend Ordinance No. 2012-1-7897
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Lisa Thompson
Presentation By: Lisa Thompson
Background Information:
The Paducah Renaissance Alliance Advisory Board takes a hands on role in
stimulating the economic vitality of the historic downtown and Lower Town
arts district, while protecting the historic integrity of our community.
Therefore, a larger board is necessary to effect change in the program work
plan.
Goal: ®Strong Economy ❑ Quality Services® Vital Neighborhoods ® Restored Downtowns
Funds Available: Account Name: NA
Account Number: NA Finance
Staff Recommendation:
Amend current ordinance increasing members of the Paducah Renaissance Advisory Board to
fifteen (15).
Attachments:
De�ihitmeit'H ad.-
City Clerk
City Manager
ORDINANCE NO, 2013 -2 -
AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AMENDING
CHAPTER 2, "ADMINISTRATION", DIVISION 15, "PADUCAH RENAISSANCE ADVISORY
BOARD" OF THE CITY OF PADUCAH, KENTUCKY CODE OF ORDINANCES
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION I. That the City of Paducah, Kentucky hereby amends Chapter 2,
Administration, Division 15, Paducah Renaissance Advisory Board, Sec. 2-573, Terms of Members;
Appointments; Vacancies; and Compensation, of the Code of Ordinances ofthe City of Paducah,
Kentucky, to read as follows:
"2-573. TERMS OF MEMBERS; APPOINTMENTS; VACANCIES; AND
COMPENSATION.
The Mayor, and with the consent of a majority of the City Commission, shall appoint up
to nine -(9) fifteen (15) members of the Advisory Board. Each term, except for initial appointments, shall
be for four years each, and/or until their successors are appointed and qualified. No member may serve
more than two full terms. Vacancies shall be filled in the same manner as in the original appointments and
for the unexpired term of the vacancy. Board members shall serve without compensation and may not
incur any indebtedness to be paid by the City."
SECTION 2. Severability. If any section, paragraph or provision of this Ordinance shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this Ordinance.
SECTION 3. Compliance With Open Meetings Laws. The City Commission hereby
finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an
open meeting of this City Commission, and that all deliberations of this City Commission and of its
committees, if any, which resulted in formal action, were in meetings open to the public, in full
compliance with applicable legal requirements.
SECTION 4. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict
With the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the
provisions of this Ordinance shall prevail and be given effect.
SECTION 5. Effective. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners January 22, 2013
Adopted by the Board of Commissioners February 5, 2013
Recorded by Tammara S. Sanderson, City Clerk, February 5, 2013
Published by The Paducah Sun,
\downtown dev\2-573 member increase 2013