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HomeMy WebLinkAboutOrdinances Book 13, Page 618, No Resolution Number61$ L2-7 A 2— A RESOLUTION REQUESTING THE CITY MANAGER TO ADVERTISE FOR BIDS FOR THE PURCHASE OF ONE MOTOR DRIVEN COIN COUNTER; TWO TYPEWRITER BOOKKEEPING MACHINES AND ONE ELECTRIC OPERATED TYPEWRITER KEYBOARD GRAPHOTYPE MACHINE FOR USE IN THE FINANCE DEPARTMENT OF THE CITY OF PADUCAH, KENTUCKY, AND PRESCRIBING THE CONDITIONS UPON WHICH SAID PURCHASE SHALL BE MADE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City Manager be, and he is hereby, requested and authorized to advertise for bids for the sale to the City of Paducah, Kentucky of certain equipment to be used by the Finance Department of said City as follows: 1. One new motor driven coin sorter and counter that will sort and count all coins from pennies to half dollars, inclusive, into separate drawers; the count to be recorded by denomination on individual counting dials in terms of dollars and cents; and to be equipped with an inspection pan and bagging attachment. 2. Two new typewriter bookkeeping machines having at least ten (10) totals and to be able to add and subtract in all totals; to have credit balances in at least nine (9) totals; carriage to be of such width to accommodate journals 26" wide; and the carriage must be gear driven, front feed type and so constructed as to permit visibility of posting; the typewriter must be electric and standard in nature. The accounting machine keyboard must be the full keyboard type. The machine must be capable of multiplying the tax rate by the assessment in preparing tax bills; must be capable of doing payrolls, accounts payable, appropriation ledger and other accounting jobs with forms now being used by the City; must have selective and automatic carriage return and have the ability to correct errors; must print in red when subtraction is made; and all balancing and totaling must be automatic. 3. One new electric operated typewriter keyboard graphotype machine with 7Y35 style of type spaced 9 characters per inch; light fixture, copy holder, back spacer, plat tray, safety guard, tool drawer, cover and motor. Must be able to emboss Style GG alloy addressograph plates with bold gothic type to imprint multiple copy carbon tax bills legibly; must permit embossing four lines of type on top section of GG plates; and must permit embossing five lines of type on bottom section of GG plates. 619 Each bidder is to state the amount he is willing to accept in cash for the purchase price of any of the above items bid upon by him; shall state the length of time required for delivery after contract is awarded; and all bid prices submitted to be guaranteed against advance in price for a period of sixty (60) days after the date of the opening of bids. SECTION 2. The City Manager shall advertise for bids by notice posted at the City Hall door and by inserting notice of the request for bids in at least one (1) issue of the Sun Democrat. The notice shall be posted and published at least seven (7) days prior to the opening of bids and no bid shall be opened within ten (10) days fromdays from the date on which this Resolution is adopted. All bids shall be sealed and no bid shall be received after the hour fixed in the notice for the opening of same. All bids received by the City Manager up to the time fixed in the notice for the opening of bids shall be filed with the Board of Commissioners who may let the contract to the lowest and best bidder, and the Board of Commissioners shall reserve the right to reject any and all bids and the City shall not become legally obligated to purchase said equipment until the adoption of an ordinance authorizing the execution of a purchase contract. SECTION 3. This Resolution shall be in full force and effect from and after its adoption. ayoit/- Passed by the Board of Commissioners November 6, 1956 Recorded by Sarah Thurman:, City Clerk, November 6, 1956.