HomeMy WebLinkAbout03-09-2021March 9, 2021
At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, March 9, 2021, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Bray
presided. Upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5).
INVOCATION:
Commissioner Henderson led the invocation
PLEDGE OF ALLEGIANCE
Mayor Bray led the pledge.
MAYOR'S REMARKS
• The Southside meeting last Thursday was well attended. He has received a lot of positive
feedback through email from people who are wanting to volunteer.
• The 911 meeting established priorities and initiatives. The main issue is funding the project.
CONSENT AGENDA
Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. There were no items removed. Mayor Bray asked the City Clerk to read the items on
the Consent Agenda.
I(A)
Approve Minutes for February 23, 2021, Paducah Board of Commissioners Meetings
I(B)
Receive & File Documents
Minute File:
1. Notice of Regular Meeting of the Board of Commissioners —February 23, 2021
Contract File:
1. Agreement with Harper Construction, LLC for 2021-2022 Concrete Program —
ORD 2021-02-8674
2. Agreement with Commonwealth Economics For Professional Services related to
the Tax Increment Financing District — ORD 2021-02-8675
3. Tyler Technologies Contract Amendment for EnerGov and Munis — MO 42432
Financials File:
1. Paducah Water — January, 2021
2. Paducah Junior College —year ended June 30, 2020
3. Paducah Junior College — Television Department — July 2019 -June 2020 Annual
Report
Bids File:
1. ESRI — Quotations MO #2436
I(C)
Personnel Actions
I(D)
Appointment of Jennifer Colwell to replace Stefanie Horton and Charles Leon Owens to
replace Earlie Fugate on the Civil Service Commission. Said terms shall expire March 9,
2024.
I(E)
Appointment of Melinda Winchester to replace Paul King and Greg McCord to replace
Keith Petraitis on the Historical & Architectural Review Commission (HARC). Said
terms shall expire March 9, 2024.
I(F)
Reappointment of April Cochran and Mary Katz to the Creative & Cultural Council. Said
terms shall expire March 24, 2024.
I(G)
Reappointment of Albert Parker to the Municipal Housing Commission. Said term shall
ex ire Jul 12024.
I(H)
Reappointment of Rick Loyd to the Paducah Golf Commission. Said term shall expire
March 26, 2025.
I(I)
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO APPLY FOR AND ACCEPT GRANT FUNDS
THROUGH THE KENTUCKY DEPARTMENT FOR LIBRARIES & ARCHIVES
(KDLA) FOR A FY2022 LOCAL RECORDS PROGRAM GRANT IN THE AMOUNT
OF $42,772 BASED ON THE BIDS RECEIVED, FOR SERVICES RELATED TO
DIGITIZING RECORDS FOR THE PADUCAH POLICE DEPARTMENT AND
March 9, 2021
AUTHORIZING THE MAYOR TO EXECUTE THE GRANT AGREEMENT AND ALL
DOCUMENTS RELATED TO SAME. (MO#2437; BK 11)
Commissioner Gault offered motion, seconded by Commissioner Guess, that the items on the
consent agenda be adopted as presented.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
BOARD APPOINTMENTS
PADUCAH-MCCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY (IDA)
Commissioner Wilson offered motion, seconded by Commissioner Guess, that the Board of
Commissioners approve the action of Mayor Bray in the appointment of J. P. Kelly, Bob Turok, and
Keith Anderson, to the Paducah -McCracken County Industrial Development Authority (IDA), said
terms shall expire March 31, 2025, March 31, 2024, and March 31, 2023, respectively.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5).
MUNICIPAL ORDERS
CITY COMMISSION PRIORITIES
Commissioner Guess offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF
PADUCAH, KENTUCKY, ADOPTING THE CITY COMMISSION PRIORITIES, THE
CONTINUOUS IMPROVEMENT GOALS AND WIL ACTION ITEMS FOR CALENDAR YEAR
2021 AND REPEALING MUNICIPAL ORDERS 2098, 2207 AND 2368."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO 42438; BK 11)
CITY HALL HISTORIC TAX CREDIT GRANT PHASE II
Commissioner Guess offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AN
APPLICATION TO THE KENTUCKY HERITAGE COUNCIL FOR A HISTORIC TAX CREDIT
ALLOCATION FOR THE CITY HALL RENOVATION PHASE II PROJECT AND
AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO #2439; BK 11)
EMERGENCY SOLUTIONS GRANT (ESG-CV) — EMERGENCY SHELTER —
KENTUCKY HOUSING CORPORATION
Commissioner Henderson offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND
RATIFYING AN APPLICATION FOR A 2021 EMERGENCY SOLUTIONS GRANT (ESG-CV)
FOR EMERGENCY SHELTER IN THE AMOUNT OF $31,500 THROUGH THE KENTUCKY
HOUSING ON BEHALF OF COMMUNITY MINISTRIES, INC., d/b/a COMMUNITY
KITCHEN, FOR COVID-19 RELATED HOMELESS EXPENSES EXPENDITURES AND
AUTHORIZING & RATIFYING THE EXECUTION OF ALL DOCUMENTS RELATED TO
SAME."
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). (MO #2440; BK 11)
ORDINANCE ADOPTION
AMENDING CHAPTER 50, ARTICLE III, "STORMWATER CONVEYANCE AND
MANAGEMENT" OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH,
KENTUCKY
March 9, 2021
Commissioner Wilson offered motion, seconded by Commissioner Guess, that the Board of
Commissioner adopt an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 50,
ARTICLE IIL "STORMWATER CONVEYANCE AND MANAGEMENT" OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This Ordinance is summarized as
follows: this Ordinance is being enacted pursuant to mandates imposed by the Federal Clean Water
Act, the National Pollution Discharge Elimination System, and the Kentucky Pollutant Discharge
Elimination System in particular those parts that require local governments to comply with water
pollution control requirements. This ordinance amends Paducah Code of Ordinances Chapter 50,
Article IIL "Stormwater Conveyance and Management" to come into compliance with Post -
Construction Runoff Control requirements of the Kentucky Division of Water pursuant to the Clean
Water Act.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5). ORD 2021-03-8676; BK 36)
CLOSURE OF ALLEY— 2170 & 2190 IRVIN COBB DRIVE
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF AN ALLEY EXTENDING NORTHWEST OF IRVIN COBB DRIVE BETWEEN
2170 & 2190 IRVIN COBB DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of
Paducah does hereby authorize the closing of an alley extending northwest of Irvin Cobb Drive
between 2170 & 2190 Irvin Cobb Drive, and authorizes, empowers and directs the Mayor to
execute a quitclaim deed from the City to the property owners in or abutting the public ways to be
closed.
CLOSURE OF ALLEY -1039 & 1041 KENTUCKY AVENUE AND BETWEEN 1034
BROADWAY AND 1039 KENTUCKY AVENUE
Commissioner Gault offered motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF TWO ALLEYS EXTENDING NORTH OF KENTUCKY AVENUE BETWEEN
1039 & 1041 KENTUCKY AVENUE AND BETWEEN 1034 BROADWAY& 1039 KENTUCKY
AVENUE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING
TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize
the closing of two alleys extending North of Kentucky Avenue between 1039 & 1041 Kentucky
Avenue and between 1034 Broadway & 1039 Kentucky Avenue, and authorizes, empowers and
directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting
the public ways to be closed.
BID AWARD FOR 2021-2022 STREET RESURFACING PROGRAM — JIM SMITH
Commissioner Wilson offered motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S CALENDAR
YEARS 2021 AND 2022 STREET RESURFACING PROGRAM, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That
the City of Paducah accepts the bid of Jim Smith Contracting Company, LLC, for the City of
Paducah's calendar years 2021 and 2022 street resurfacing program with the option of a one-year
renewal agreement upon the mutual agreement of both parties, said bid being in substantial
compliance with the bid specifications and advertisement for bids, and as contained in the bid of
Jim Smith Contracting Company, LLC, of February 25, 2021, and authorizes the Mayor to execute
a contract for the following prices:
ITEM
DESCRIPTION
UNIT
UNIT PRICE
1.
Bituminous Surface/Base
Ton
$78.00
2.
Milling Texture
Ton
$50.00
3.
Shoulder Construction
Ton
$40.00
March 9, 2021
PAVEMENT MARKINGS
ITEM
DESCRIPTION
UNIT
UNIT BID
NO
DESCRIPTION
UNIT
PRICE
1
Paint -4" Line
L.F.
$0.25
2
Paint- 12" Stop Lines
L.F.
$2.50
3
Paint -24"Stop Lines
L.F.
$5.00
4
Paint -Straight Arrow
Each
$50.00
5
Paint - Turn Arrow
Each
$50.00
6
Paint - Combination Arrow
Each
$100.00
7
Paint -8"Crosswalks
L.F.
$1.25
8
Paint - "School'
Each
$125.00
9
Paint - RR Crossings
Each
$500.00
10
Paint -"STOP"
Each
$200.00
11
Paint - "ONLY'
Each
$200.00
12
Paint - Handicap Symbol
Each
$35.00
13
Paint -4" Parking Lot Lines
L.F.
$0.50
14
Thermo -4" Line
L.F.
$1.25
15
Thermo - 12" Stop Lines
L.F.
$4.50
16
Thermo - 24" Stop Lines
L.F.
$9.00
17
Thermo -Straight Arrow
Each
$100.00
18
Thermo - Turn Arrow
Each
$100.00
19
Thermo - Combination Arrow
Each
$250.00
20
Thermo - 8" Crosswalks
L.F.
$3.00
21
Thermo - "School'
Each
$275.00
22
Thermo - RR Crossings
Each
$500.00
23
Thermo - "STOP"
Each
$250.00
24
Thermo - "ONLY'
Each
$250.00
EQUIPMENT RENTAL
ITEM NO
DESCRIPTION
UNIT
HOURLY PRICE
1
Excavator - Small
HR
$140.00
2
Excavator - Medium
HR
$175.00
3
Excavator with Mulching Head
HR
$175.00
4
Skid Steer Loader
HR
$120.00
5
DumpTruck-Tandem
HR
$85.00
6
DumpTruck- Tri -axle
HR
$85.00
7
Motor Grader - Medium
HR
$175.00
8
Dozer- Small
HR
$155.00
9
Dozer- Medium
HR
$175.00
10
Laborer
HR
$70.00
March 9, 2021
11
Vibratory Roller — Small
HR
$130.00
12
Vibratory Roller - Medium
HR
$150.00
APPROVE AFSCME CONTRACT 2021-2024
Commissioner Gault offered motion, seconded by Commissioner Guess, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY OF PADUCAH AND
AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, AFL-CIO,
LOCAL 1586." This Ordinance is summarized as follows: This ordinance authorizes the Mayor to
execute a contract between the City of Paducah and American Federation of State, County, and
Municipal Employees, AFL-CIO, Local 1586, which will expire June 30, 2024.
V. DISCUSSION
Communications Manager, Pam Spencer, offered the following discussion summaries:
Bond Proceeds Discussion
"The Board discussed six potential projects for the nearly $20 million in bond proceeds. The
projects are Barkley Regional Airport Terminal, 911 Infrastructure/Funding, Outdoor Sports
and Recreation Facility, Stormwater, City Facility Upgrades, and Miscellaneous
Projects/Southside Enhancements. Several of these projects are joint projects with
McCracken County."
Enterprise Resource Planning Software Update
"Assistant City Manager Michelle Smolen updated the Board on the Enterprise Resource
Planning Software Project which replaced the software system that the City had been using
since 1995. Since the kickoff of this multi -phase project in 2016, the City has completed
several phases including Financials (budgeting and purchasing), Revenue, and Property
Tax. This month, the City is launching another phase using EnerGov for permitting,
inspection, and code enforcement processes. Within the next few weeks, the public will be
able to use the software to submit permits online, make payments, submit a service request,
and schedule inspections."
Enhanced Maintenance Plan for Oak Grove Cemetery
"The Paducah Parks & Recreation Department is working to improve maintenance and the
community's safety at Oak Grove Cemetery. Staff will be reviewing the cemetery twice
annually and removing items that are not permitted. To give families more time, Parks crews
will not remove any items until April 1. Families are asked to visit burial plots this month
and remove items of decoration that are not permitted. Items not permitted at burial plots
include toys, ornaments, borders, plantings, ground covers (such as stones, gravel, mulch,
etc.) candles, unsecured garden benches, or fragile items such as glass. The updated
guidelines for the city -owned cemetery located at 1613 Park Avenue are posted
at httu://naducahkygov/oak-grove-cemetery. The City reviewed guidelines from other cities
for consistency."
CITY MANAGER COMMENTS
➢ At the request of Commissioner Wilson, Mary Hammond will attend the next Commission
meeting (March 23) to give us an update on the Relocated Workers Program.
PUBLIC COMMENTS
➢ Heather Cheek made comments about the enforcement of the Guidelines at Oak Grove
Cemetery.
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Henderson, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topic:
March 9, 2021
➢ Issues which might lead to the appointment, dismissal or disciplining
of an employee, as permitted by KRS 61.810(1)(f)
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5)
RECONVENE IN OPEN SESSION
Commissioner Wilson offered motion, seconded by Commissioner Henderson, that the Paducah
Board of Commissioners reconvene in open session.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5)
ADJOURN
Commissioner Wilson offered motion, seconded by Commissioner Guess, to adjourn the meeting of
the Paducah Board of Commissioners.
Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray
(5)
Meeting ended at approximately 8:29 p.m.
ADOPTED: March 23, 2021
ATTE T:
7
Q9
mdsay Parish, Vv Clerk
(��e �
George Bray, Mayor