The URL can be used to link to this page

Home My WebLink About01-12-2021January 12, 2021 At a Regular Meeting of the Paducah Board of Commissioners held on Tuesday, January 12, 2021, at 5:30 p.m., Mayor Bray presided. Upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). In order to keep the Commission and public safe in the midst of the COVID-19 outbreak and in accordance with Kentucky Executive Order 2020-243, all members of the Board of Commissioners participated using video teleconferencing. Further, this meeting was not open to the public. The public was invited to view the meeting on YouTube at htt-ps://www.youtube.com/user/-Paducghkyaov or on the government access channel Government 11 (Comcast channel 11). INVOCATION: Commissioner Henderson led the invocation PLEDGE OF ALLEGIANCE Mayor Bray led the pledge. CONSENT AGENDA Mayor Bray asked if the Board wanted any items on the Consent Agenda removed for separate consideration. There were no items removed. Mayor Bray asked the City Clerk to read the items on the Consent Agenda. I(A) Approve Minutes for the December 15, 2020 Paducah Board of Commissioners Meeting I(B) Receive & File Documents: Minute File: 1. Notice of Called Joint Meeting between the Board of Commissioners of the City of Paducah, Kentucky, and the McCracken Fiscal Court — December 15, 2020 2. Oath of Office for Mayor George Bray 3. Oath of Office for Commissioner Carol Gault 4. Oath of Office for Commissioner David Guess 5. Oath of Office for Commissioner Raynarldo Henderson 6. Oath of Office for Commissioner Sandra Wilson Contract File: 1. One -Year Renewal Agreement — Compost Grinding of Tree Debris and Yard Waste — Central Paving Company — MO #2081 2. Contract between the City of Paducah and Galls, LLC for purchase of uniform and gear for Paducah Police Department MO #2403 3. Invoice for Consultant Services — KEDFA — Tax Increment Financing — Downtown Riverfront Development Project $25,000 MO 92408 4. Interlocal Agreement for Fire and Rescue Services - Water Response MO 92412 5. Contract For Services — KOA Hills Consulting, LLC $95,200, MO 92413 6. Contract For Services — Retail Strategies, LLC $40,000, MO #2414 7. Paducah -McCracken County Emergency Operations Plan — Updated July 1, 2020 — and Executive Order - MO 92415 8. Agreement between City of Paducah and Finley Fire Equipment for purchase of one (1) pumper truck in the amount of $515,360 and Notice of Award — MO #2417 9. Commonwealth of Kentucky and the City of Paducah — Coronavirus Relief Fund For States — MO #2418 10. Contract For Services — City of Paducah — W. C. Young Community Center — signed by City Manager 11. Scope of Work & Proposed Engineering Fee — Bacon/Farmer/Workman — Design for 25th and 24t` Street Projects — ORD 2020-11-8661 12. Amendment #3 to Agreement For Professional Engineering Services — between City of Paducah and HDR Engineering, Inc., - Pump Stations #3 and #9 - $81,500 ORD 2020-11-8662 January 12, 2021 Commissioner Gault offered motion, seconded by Commissioner Guess, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). BOARD APPOINTMENTS APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF JIMMY REX SMITH II AND HOWARD FINLEY TO THE BROOKS STADIUM COMMISISON Mayor Bray offered Motion, seconded by Commissioner Wilson that the Board of Commissioners approve the action of Mayor Bray in the appointment of David Guess to replace Richard Abraham, whose term has expired, to the Brooks Stadium Commission, said term shall expire December 31, 2022, and to reappoint Jimmy Rex Smith II and Howard Finley to the Brooks Stadium Commission, said terms shall expire December 5, 2024. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF EDDIE BARKER TO THE COMMISSIONERS OF WATER WORKS Mayor Bray offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Bray in the appointment of David Guess to replace Gerald Watkins, whose term has expired, to the Commissioners of Water Works, said term shall expire December 31, 2022, and to reappoint Eddie Barker to the Commissioners of Water Works, said terms shall expire January 6, 2025. Adopted on call of the roll yeas, Commissioners Gault, Henderson, Wilson and Mayor Bray (4). Commissioner Guess abstained from the vote. 13. Tennessee RiverTowns Program State 1: Celebrate Partnership Agreement — between the Tennessee RiverLine and Paducah -McCracken County — signed by City Manager October, 2020 Financials File: 1. Financial Highlights — Paducah Water Works — ending October 31, 2020 Bids File: 1. Response to Request for Engineering Services Contract — South 2511' Street Improvement Project — Bacon/Farmer/Workman 2. Request For Bid -Finley Fire Equipment — One (1) Pumper Truck I(C) Personnel Actions I(D) A MUNICIPAL ORDER ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP, LLP FOR THE PREPARATION OF THE CITY'S COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2021, 2022, AND 2023, IN AN AMOUNT NOT TO EXCEED $168,700 AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME O #2420; BK 11 I(E) A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN AN AFRICAN AMERICAN CIVIL RIGHTS GRANT, THROUGH THE NATIONAL PARK SERVICE, IN AN AMOUNT NOT TO EXCEED $50,000.00, ON BEHALF OF THE HOTEL METROPOLITAN O #2421; BK 11 I(F) A MUNICIPAL ORDER ENACTING A VOLUNTARY EXTENSION OF THE LEAVE POLICY FOR THE FAMILIES FIRST CORONAVIRUS RESPONSE ACT TO PROVIDE ADDITIONAL LEAVE TIME AND PROTECTIONS TO ELIGIBLE EMPLOYEES OF THE CITY OF PADUCAH RELATED TO THE COVID-19 PANDEMIC THROUGH MARCH 31, 2021 (MO #2422; BK 11) Commissioner Gault offered motion, seconded by Commissioner Guess, that the items on the consent agenda be adopted as presented. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). BOARD APPOINTMENTS APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF JIMMY REX SMITH II AND HOWARD FINLEY TO THE BROOKS STADIUM COMMISISON Mayor Bray offered Motion, seconded by Commissioner Wilson that the Board of Commissioners approve the action of Mayor Bray in the appointment of David Guess to replace Richard Abraham, whose term has expired, to the Brooks Stadium Commission, said term shall expire December 31, 2022, and to reappoint Jimmy Rex Smith II and Howard Finley to the Brooks Stadium Commission, said terms shall expire December 5, 2024. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5). APPOINTMENT OF COMMISSIONER DAVID GUESS AND REAPPOINTMENT OF EDDIE BARKER TO THE COMMISSIONERS OF WATER WORKS Mayor Bray offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Bray in the appointment of David Guess to replace Gerald Watkins, whose term has expired, to the Commissioners of Water Works, said term shall expire December 31, 2022, and to reappoint Eddie Barker to the Commissioners of Water Works, said terms shall expire January 6, 2025. Adopted on call of the roll yeas, Commissioners Gault, Henderson, Wilson and Mayor Bray (4). Commissioner Guess abstained from the vote. January 12, 2021 REAPPOINTMENT OF COMMISSIONER SANDRA WILSON TO THE ELECTRIC PLANT BOARD Commissioner Guess offered Motion, seconded by Commissioner Henderson, that the Board of Commissioners approve the action of Mayor Bray in the reappointment of Sandra Wilson, to the Electric Plant Board, said term shall expire December 31, 2022. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4). Commissioner Wilson abstained from the vote. APPOINTMENT OF COMMISSIONER RAYNARLDO HENDERSON TO THE MUNICIPAL HOUSING COMMISSION Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of Commissioners approve the action of Mayor Bray in the appointment of Raynarldo Henderson as the Mayor's designee to the Municipal Housing Commission. Said term shall expire December 31, 2022. Adopted on call of the roll yeas, Commissioners Gault, Guess, Wilson, and Mayor Bray (4). Commissioner Henderson abstained from the vote. APPOINTMENT OF COMMISSIONER CAROL GAULT TO THE PADUCAH- McCRACKEN COUNTY JOINT SEWER AGENCY Commissioner Henderson offered Motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Bray in the appointment of Carol Gault, to the Paducah -McCracken County Joint Sewer Agency to replace Brenda McElroy, whose term has expired. Said term shall expire December 31, 2022 Adopted on call of the roll yeas, Commissioners Guess, Henderson, Wilson, and Mayor Bray (4). Commissioner Gault abstained from the vote. APPOINTMENT OF MAYOR GEORGE GRAY TO THE PADUCAH MONUMENT COMMITTEE Commissioner Gault offered Motion, seconded by Commissioner Guess, that the Board of Commissioners to appoint George Bray, to the Monument Board to replace Brandi Harless, whose term has expired. Said term shall expire December 31, 2024. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Wilson (4). Mayor Bray abstained from the vote. APPOINTMENT OF MELINDA WINCHESTER TO THE CODE ENFORCEMENT BOARD Commissioner Guess offered Motion, seconded by Commissioner Gault, that the Board of Commissioners approve the action of Mayor Bray in the appointment of Melinda Winchester to the Code Enforcement Board to replace Carol Gault, who resigned. Said term shall expire August 22, 2023. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5)• REAPPOINTMENT OF COMMISSIONER SANDRA WILSON TO THE PADUCAH RIVERFRONT DEVELOPMENT ADVISORY BOARD (PRDA) Commissioner Henderson offered Motion, seconded by Commissioner Guess that the Board of Commissioners approve the action of Mayor Bray in the reappointment of Sandra Wilson to the Paducah Riverfront Development Advisory Board. Said term shall expire December 31, 2022. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4). Commissioner Wilson abstained from the vote. January 12, 2021 III. MOTIONS APPOINTMENT OF COMMISSIONER SANDRA WILSON AS MAYOR PRO TEM Commissioner Gault offered Motion, seconded by Commissioner Henderson, that Commissioner Sandra Wilson be nominated and elected Mayor Pro Tem of the City of Paducah to serve in this capacity until the expiration of her present term as City Commissioner. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, and Mayor Bray (4). Commissioner Wilson abstained from the vote. IV. MUNICIPAL ORDER APPROVE TERMINATION OF THE AGREEMENT WITH LOSE & ASSOCIATES, INC., FOR AN INDOOR RECREATION & AQUATIC FACILITY DESIGN AND MANAGEMENT SERVICES Commissioner Henderson offered Motion, seconded by Commissioner Gault, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER TERMINATING THE AGREEMENT WITH LOSE & ASSOCIATES, INC. FOR PROFESSIONAL DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR AN INDOOR RECREATION AND AQUATICS FACILITY." Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) (MO #2423; BK 11) ORDINANCE — EMERGENCY ALCOHOLIC BEVERAGE LIENSE RENEWAL WAIVER Mayor Bray offered Motion, seconded by Commissioner Henderson, the Board of Commissioners adopt an Emergency Ordinance entitled, "AN ORDINANCE AUTHORIZING THE ONE-TIME WAIVING OF LOCAL ALCOHOLIC BEVERAGE LICENSE RENEWAL FEES FOR CERTAIN ALCOHOL LICENSE TYPES FOR THE JANUARY 31, 2021, RENEWAL DEADLINE TO MITIGATE THE IMPACT OF THE COVID-19 PANDEMIC AND DECLARING AN EMERGENCY TO EXIST." This Ordinance is summarized as follows: That the annual alcoholic beverage license renewal fee set forth in Paducah Code of Ordinances Sec. 6-37 shall be waived for license renewals with a deadline of January 31, 2021, for the following license types: • Brewer's License • Caterer's License • Extended Hours Supplemental License • Microbrewery License • NQ -1 Retail Drink License • NQ -2 Retail Drink License • NQ -3 Retail Drink License • NQ -4 Retail Malt Beverage Drink License • Qualified Historic Site License • Quota Retail Drink License • Special Sunday Retail Drink License • Supplemental Bar License All other renewal fees, except for those waived shall remain in full force and effect and be due and payable on or before the January 31, 2021, deadline. Further, this waiver does not apply to alcohol license renewals due and payable on or before August 31, 2021, or any renewal fees due and payable thereafter. Additionally, there shall be no waiver of fees for new alcoholic beverage licenses. Each business entity whose license renewal fee is waived pursuant to this Ordinance shall be required to submit to the Paducah Finance Department a copy of the business's 2022 State Alcoholic Beverage License on or before January 31, 2021, in order to receive their local Alcoholic Beverage License. Further, each business entity's business license, payroll taxes, and property taxes must be current with the Paducah Finance Department in order for the local alcohol license to be January 12, 2021 issued. Pursuant to KRS 83A.060, the City Commission suspends the requirement of a second reading of this ordinance. As grounds therefor, the City Commission does hereby declare an emergency to exist due to the need to mitigate the local economic effects of the COVID-19 pandemic and the fact that the deadline for alcohol license renewal fees is approaching. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) (ORD 2020-12-8667; BK 36) ORDINANCE ADOPTION GREENWAY TRAIL PHASE V — CHANGE ORDER #1 TO JIM SMITH CONTRACTING, LLC CONTRACT FOR $37,585.10 Commissioner Wilson offered Motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH JIM SMITH CONTRACTING, LLC, TO INCREASE THE CONTRACT BY $37,585.10 FOR THE GREENWAY TRAIL PHASE V PROJECT." This ordinance is summarized as follows: This ordinance authorizes the execution of Change Order No. 1 for an increase in the net amount of $37,585.10 with Jim Smith Contracting, LLC, for a new total contract cost of $516,935.60 for the Greenway Trail Phase V project." Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) (ORD 2020-12-8668; BK 36) ORDINANCE INTRODUCTIONS APPROVE THE CONSESUAL ANNEXATION OF 5540 OLD CAIRO ROAD Commissioner Wilson offered Motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY ANNEXING CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE ,CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This Ordinance is summarized as follows: The City of Paducah hereby approves the final annexation of certain tracts of property contiguous to the present city limits, located at 5540 Cairo Road, containing 11.029 acres. PERMITTING FOR DREDGING PROJECT — CONTRACT FOR PROFESSIONAL SERVICES WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $266,250 Commissioner Gault offered Motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC. IN AN AMOUNT OF $266,250 FOR PROFESSIONAL SERVICES FOR THE PERMITTING FOR DREDGING PROJECT." This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a professional services agreement in an amount of $266,250 with HDR Engineering, Inc. for professional services related to the permitting for dredging project. This expenditure shall be charged to Dredging Project No. DT0047. FLAP GATE REPLACEMENT PROJECT — CONTRACT FOR PROFESSIONAL SERVICES WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $79,550 Commissioner Wilson offered Motion, seconded by Commissioner Guess that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HDR ENGINEERING, INC. IN AN AMOUNT OF $79,550 FOR PROFESSIONAL SERVICES FOR THE FLAP GATE REPLACEMENT PROJECT." This Ordinance is summarized as follows: This Ordinance authorizes the Mayor to execute a professional services agreement in an amount of $79,550 with HDR Engineering, Inc. for professional services related to the flap gate replacement project. This expenditure shall be charged to the Flap Gates Project No. FW0010 January 12, 2021 REIMBURSEMENT AGAREEMENT WITH PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY FOR VIDEO PIPE INSPECTION FOR THE PADUCAH LOCAL FLOOD PROTECTION PROJECT Commissioner Gault offered Motion, seconded by Commissioner Henderson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE PADUCAH MCCRACKEN COUNTY JOINT SEWER AGENCY FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH VIDEO PIPE INSPECTION OF ALL GRAVITY DRAINS TRAVERSING THE PADUCAH LOCAL FLOOD PROTECTION PROJECT." This Ordinance is summarized as follows: That the City Commission does hereby authorize the Mayor to execute a Reimbursement Agreement with the Paducah McCracken County Joint Sewer Agency for reimbursement of costs associated with video pipe inspection of all gravity drains traversing the Paducah Local Flood Protection Project as required by the U.S. Army Corps of Engineers. This expenditure shall be charged to the MAP Fund — Construction materials/Storm Sewer Account No. 23002217-53920. CLOSURE OF TWO ALLEYS, ONE EXTENDING NORTH OFF BROADWAY TOWARD JEFFERSON STREET AND THE OTHER EXTENDING WEST OFF NORTH WATER STREET TOWARD NORTH 2ND STREET, LOCATED AT 133 BROADWAY AND 111 NORTH WATER STREET Commissioner Gault offered Motion, seconded by Commissioner Wilson, that the Board of Commissioner introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF TWO ALLEYS, ONE EXTENDING NORTH OFF BROADWAY TOWARD JEFFERSON STREET BETWEEN NORTH WATER STREET AND NORTH 2ND STREET AND THE OTHER EXTENDING WEST OFF NORTH WATER STREET TOWARD NORTH 2� STREET BETWEEN BROADWAY AND JEFFERSON STREET LOCATED AT 133 BROADWAY AND 111 NORTH WATER STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of two alleys bounded by Broadway, North Water Street, Jefferson Street & North 2nd Street located at 133 Broadway and 111 North Water Street and authorizing the Mayor to execute all documents relating to same. The City of Paducah is the only property owner in or abutting the public way, and therefor has given their written and notarized consent to the closing shall be evidenced by the adoption of this Ordinance. CITY MANAGER COMMENTS Welcomed the Mayor and new Commissioner aboard. Mary Hammond informed him that Paducah was recognized in two travel publications; (1) Travel & Leisure and (2) Departures. CITY COMMISSION COMMENTS • Commissioner Gault congratulated Commissioner Wilson on her appointment as Mayor Pro Tem. She is looking forward to serving with this Commission. • Commissioner Henderson said he was excited for the opportunity to serve. Commended City Manager Jim Arndt and the entire staff for the smooth transition and thanked them for making it such an easy process. • Commissioner Wilson thanked all the staff who prepared for the Swearing -In Ceremony. • Mayor Bray expressed his appreciation to City Manager Arndt, Assistant City Manager Michelle Smolen, City Clerk Lindsay Parish, IT Director Stephen Chino and the entire staff. He is excited to work with this Commission. Made additional comments regarding COVID-19 numbers in Western Kentucky and the coming availability of the vaccine EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: ➢ Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(1)(f) January 12, 2021 Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) RECONVENE IN OPEN SESSION Mayor Bray offered motion, seconded by Commissioner Wilson, that the Paducah Board of Commissioners reconvene in open session. Adopted on call of the roll yeas, Commissioners Gault, Guess, Henderson, Wilson and Mayor Bray (5) ADJOURN Commissioner Wilson offered motion, seconded by Commissioner Henderson, to adjourn the meeting of the Paducah Board of Commissioners. All in favor. Meeting ended at approximately 7:23 p.m. ADOPTED: January 26, 2021 ATTEST: r Lindsay Parish, C,Ay Clerk r r George Bray, Mayor 10,