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Home My WebLink About01-22-13JANUARY 22, 2013 At a Called Meeting of the Board of Commissioners, held on Tuesday, January 22, 2013, at 5:30 p.m., Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ADDITIONS /DELETIONS The City Manager stated Ordinance — Introduction, Item VI, B, Amend Paducah Renaissance Alliance Board of Advisors Membership from 9 to 15, was pulled from the agenda. PROCLAMATION MAYOR'S ART CLUB Mayor Kaler read a proclamation proclaiming "Mayor's Art Club Day" as January 22, 2013. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the January 8 and 9, 2013, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENTS AIRPORT BOARD Mayor Kaler informed the Board that she appointed Jay Page to fill her unexpired term on the Airport Board. PADUCAH PLANNING COMMISSION Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Bob Wade as a member of the Paducah Planning Commission to replace Peyton Cromwell whose term has expired. This term will expire August 31, 2016." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Bob Wade as a member of the Paducah Planning Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ELECTRIC PLANT BOARD Mayor Kaler made the following reappointment: "I move that the Board of Commissioners reappoint Adolphus Jones, Jr. as a member of the Electric Plant Board. This term will expire February 6, 2017." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Adolphus Jones, Jr.as a member of the Electric Plant Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PADUCAH-McCRACKEN COUNTY CONVENTION & VISITORS BUREAU Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Maurie McGarvey as a member of the Paducah -McCracken County Convention and Visitors Bureau Board, which term will expire December 31, 2015." Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Maurie McGarvey as a member of the Paducah -McCracken County Convention and Visitors Bureau Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTIONS R & F DOCUMENTS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following documents be received and filed: JANUARY 22, 2013 DOCUMENTS 1. Statement of Compliance with National Bridge Inspection Standards, Bridge Posting Requirements for Paducah (MO#1698) 2. Deed of Conveyance and Deed of Correction between the City and GPEDC for 401 Kentucky Avenue -Commerce Building (Ord.#2012-11-7986) 3. One Year Renewal Agreement with Kotter Ready Mix for Concrete Ready -Mix for 2013 (Ord.#2011-3-7795) 4. Contract with Peel & Holland for Strategic Health Risk Advisor & Strategic Benefit Placement Services (Ord.#2012-11-7991) 5. Documents between the City and MidStates Construction, Inc. for Noble Park Pool Concessions Renovation: a) Bid Bond b) Notice of Award C) Certificate of Insurance d) Performance Bond, Labor and Material Payment Bond e) Agreement Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). AMEND POSITION AND PAY TABLE FOR CITY EMPLOYEES Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS (F), POLICE DEPARTMENT, (G), FIRE DEPARTMENT AND (H), ENGINEERING/PUBLIC WORKS DEPARTMENT OF THE FY2012-2013 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1701; BK 8 EXTENSION OF LEASE AGREEMENT WITH COMMONWEALTH OF KENTUCKY, HVAC DIVISION PORTION OF PROPERTY LOCATED AT 400 SOUTH 6TH STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE RENEWAL AGREEMENT BETWEEN THE CITY OF PADUCAH AND COMMONWEALTH OF KENTUCKY, HOUSING, BUILDINGS, AND CONSTRUCTION DEPARTMENT, HVAC DIVISION, FOR LEASE OF OFFICE SPACE LOCATED AT 400 SOUTH 6TH STREET," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1702; BK 8� a ORDINANCES - ADOPTION ACCEPT GRANT AWARD FOR 2013 KENTUCKY LITTER ABATEMENT PROGRAM AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT AND ALL DOCUMENTS NECESSARY TO ACCEPT FUNDS FOR A LITTER ABATEMENT GRANT FROM THE KENTUCKY DIVISION OF WASTE MANAGEMENT". This ordinance is summarized as follows: The Mayor is hereby authorized to execute an agreement and all documents necessary to obtain a 2013 Litter Abatement Award in the amount of $15,058.68 from the Kentucky Division of Waste Management to supplement the City's JANUARY 22, 2013 existing street and street side litter abatement program. This award requires no local cash or in-kind match. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD#2013-1-8009; BK 33 APPROVE MEMORANDUM OF UNDERSTANDING WITH THE STATE FOR GEOGRAPHIC INFORMATION SYSTEM DATA & AERIAL PHOTOGRAPHY UPDATES Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF AGREEMENT BY AND AMONG THE CITY OF PADUCAH, KENTUCKY, AND THE COMMONWEALTH OFFICE OF TECHNOLOGY'S DIVISION OF GEOGRAPHIC INFORMATION WITHIN THE COMMONWEALTH OF KENTUCKY'S FINANCE AND ADMINISTRATION CABINET FOR GEOGRAPHIC INFORMATION SYSTEM DATA AND AERIAL PHOTOGRAPHY UPDATES FOR McCRACKEN AND PADUCAH GEOGRAPHIC INFORMATION SYSTEM (MAP—GIS); AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT ". This ordinance is summarized as follows: The City hereby approves the Memorandum of Agreement among the City and the Commonwealth Office of Technology's Division of Geographic Information within the Commonwealth of Kentucky's Finance and Administration Cabinet Developer for the acquisition of updated county -wide color aerial photography, planimetrics, and LIDAR data. Further, the Mayor authorized to execute the MOA to accomplish the transaction contemplated by the MOA. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD#2013-1-8010; BK 33 ORDINANCE — INTRODUCTION LEASE MODIFICATION AGREEMENT WITH COMMONWEALTH OF KENTUCKY, PROBATION AND PAROLE FOR PROPERTY LOCATED AT 400 SOUTH 6TH STREET Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE MODIFICATION AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY, FINANCE AND ADMINISTRATION CABINET, DEPARTMENT FOR FACILITIES AND SUPPORT SERVICES, DIVISION OF REAL PROPERTIES AND THE CITY OF PADUCAH FOR LEASE OF PROPERTY FOR THE DEPARTMENT OF CORRECTIONS PROBATION/PAROLE LOCATED AT 400 SOUTH 6TH STREET." This ordinance is summarized as follows: That the City of Paducah hereby approves the modifications contained in the Commonwealth of Kentucky Lease Modification Agreement dated December 5, 2012, PR Number 4096, McCracken County, for the Commonwealth of Kentucky, Department of Corrections, Probation and Parole and the City of Paducah for property located at 400 South 6th Street, Paducah, Kentucky. The annual rent is in the amount of $72,093.00 and will be paid on a quarterly basis. Further, the City of Paducah hereby authorizes the Mayor to execute the Lease Modification Agreement. CITY MANAGER REPORT • Next Tuesday, January 29th, the Board of Commissioners will hold a called meeting for a decision making workshop • Commissioners Gault, Rhodes, Wilson and Mayor Kaler along with the City Manager attended the Kentucky League of Cities' Local Officials Academy • Pre -budget workshops will be scheduled in the near future • Representatives of the police and fire departments that formed the committee to study the prospect of a joint Police & Fire Administration Building will present an update at an upcoming commission meeting COMMISSIONER COMMENTS Comm. Abraham is planning to attend the Kentucky Black Caucus of Local Elected Black Officials this weekend in London, Kentucky. He is now 1St Vice -President. PUBLIC COMMENTS None were given. JANUARY 22, 2013 ADOPTED: February 5, 2013 City Clerk Mayor