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Home My WebLink About10-22-2019October 22, 2019 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 22, 2019, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). Mark Thompson was present as Acting City Manager INVOCATION: Commissioner Abraham led the Invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. INTRODUCTION OF NEW EMPLOYEES: Mark Thompson introduced three new Parks employees, Corey Gist and Chris Marshall — Maintenance Laborers and James Weems - Assistant Recreation Specialist. PRESENTATION Public Information Officer Pam Spencer offered the following summary of the presentation by Bruce Wilcox, GPED's President/CEO: Greater Paducah Economic Development (GPED) Update Bruce Wilcox addressed the Paducah Board of Commissioners for the first time since starting his role in September as Greater Paducah Economic Development's President/CEO. Wilcox says he has spent his first six weeks as GPED president engaged with the community. He has attended or participated in more than 50 meetings, conference calls, conferences, and site visits. Wilcox also summarized a conference he attended that was organized by the Kentucky Institute for Economic Development. At that conference, Wilcox talked to representatives from numerous cities and learned that Paducah has a variety of assets and we are utilizing a variety of economic development tools. In other words, we are doing a lot to promote economic development which was encouraging for him to hear as he made comparisons. Wilcox also learned some interesting statistics including that 60 to 80 percent of economic growth comes from the expansion of existing businesses. Wilcox says, "It's important for us to have a business and retention strategy. " He also heard statistics about the decline of large-scale projects. A large-scale project has either a $1 million minimum capital investment, generates at least 50 jobs, or requires at least 20, 000 square feet ofspace. In 2000, the number of large-scale projects that communities were trying to attract was approximately 12,500. That number dropped to 6500 in 2005 and to 4900 in 2018. Wilcox says, "Big scale opportunities are hard to find " Therefore, Wilcox is focusing on activities that drive long-term economic growth including reaching out to local utility providers. Wilcox says, "All of our efforts are to eliminate barriers to growth. " Wilcox added that GPED is working on 11 prospective projects with four of those projects added in the past six weeks. Wilcox most recently provided leadership as the President and Director ofPetter Holdings and has served as Chair of the Paducah Area Chamber of Commerce. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate consideration. Item I(G) — was removed for separate consideration. Mayor Harless asked the City Clerk to read the remaining items on the Consent Agenda. I(A) Approve Minutes for the October 8, 2019, Board of Commissioners Meeting I(B) Receive and File Documents Deed File: 1. Commissioner's Deed — 322 Ashcraft Avenue Contract File: 1. Contract For Services — Paducah -McCracken County Convention & Visitors Bureau — Fall 2019 Quilt Show — CM Signed 2. Tax Increment Financing — Contract Invoice with Kentucky Economic Development Finance Authority — MO #2291 3. Litter Abatement Program Grant Funding — MO #2287 4. Agreement to Purchase Three pickup trucks — Linwood Motors — MO #2283 October 22, 2019 5. Health, Vision and Dental Benefit Plan Premiums for 2020 — MO #2288 6. Administrative Services and Stop Loss Insurance with Anthem BC/BS — MO 42289 7. Professional Services Agreement with Bacon, Farm, Workman Engineering & Testing — Hydro Study — Signed by Rick Murphy per PUR 1, Revision 1 8. Agreement to Purchase Front Loader Refuse Truck — McBride Mack — MO #2282 Financials 1. Paducah Water Works — Financial Statements — years ended June 30, 2019 and 2018 Bids 1. Clerk's Office Scanning & Microfilm Project a. US Imaging b. DRMS c. Written Procurement Determination —both bids rejected Proposals 1. Request For Qualifications — Athletic Fields & Associates Facilities a. PFGW Architects b. Lose Design - c. Strand Associates d. Brandstetter Carroll, Inc. — Qualifications and Supplemental Information e. Barge Design Solutions f Lose Design — Supplemental Information g. RDG Planning & Design h. Rosstarrant Architects 2. Request For Qualifications — Indoor Aquatics and Recreational Facility a. Perkins & Will b. Baysinger Architects c. HDR d. Brandstetter Carroll e. RDG Planning & Design f. PFGW Architects I(C) Reappoint Henry Barbour to the Tree Advisory Board. This term shall expire July 26, 2023. I(D) Personnel Actions I(E) A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH FM GLOBAL FIRE PREVENTION GRANT IN THE AMOUNT OF $1,500 FOR THE PURCHASE OF ONE LAPTOP COMPUTER TO AID IN FIRE INVESTIGATIONS, AND AUTHORIZING THE MAYOR TO EXECUTE THE GRANT AGREEMENT AND ALL DOCUMENTS RELATED TO SAME MO #2292, BK 11 I(F) A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH THE FEDERAL HIGHWAY ADMINISTRATION FOR A RECREATIONAL TRAILS PROGRAM GRANT IN THE AMOUNT OF $100,000 FOR THE PERKINS CREEK "BOB LEEPER" BRIDGE PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE GRANT AGREEMENT AND ALL DOCUMENTS RELATED TO SAME MO 42293, BK 11 I(G) A MUNICIPAL ORDER AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $72,000 FOR PROFESSIONAL GEOTECHNICAL ANALYSIS AND ENVIRONMENTAL REVIEW SERVICES FOR THE CITY - OWNED PARCEL LOCATED AT SOUTH 2ND AND BROADWAY ("CITY BLOCK") REMOVED FROM CONSENT AGENDA AND ADOPTED SEPERATEL October 22, 2019 Mayor Harless offered motion, seconded by Commissioner Watkins, that the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). SUSPENSION OF RULES OF ORDER Mayor Harless offered motion, seconded by Commissioner McElroy, to suspend the Rules of Order insofar as the conflict with the printed agenda to move Item I(G) related to the agreement with HDR Engineering, Inc. to after Ordinance Adoptions. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, and Mayor Harless (5). MUNICIPAL ORDER APPROVE CHANGE ORDER NO.3 WITH TYLER TECHNOLOGIES, INC. Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING CHANGE ORDER NO. 3 TO THE LICENSE AND SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC., FOR THE COMPUTER AIDED DISPATCH SYSTEM FOR THE CITY OF PADUCAH 911 SERVICES DIVISION FOR A PRICE REDUCTION IN A TOTAL AMOUNT OF $65,560, THE PURCHASE OF STATE PHOTO DOWNLOAD SOFTWARE AND THE ELIMINATION OF OTHER SOFTWARE RESULTING IN A SOFTWARE CREDIT OF $18,850 TO BE USED ON FUTURE SOFTWARE NEEDS AND AUTHORIZING THE MAYOR TO EXECUTE THE CHANGE ORDER" Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (MO # 2294; BK 11) ORDINANCE(S) — ADOPTIONS AMENDMENT OF CHAPTER 54, ARTICLE II — SMOKING IN PUBLIC PLACES Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 54, ARTICLE II `SMOKING IN PUBLIC PLACES,' DIVISION 2, `ENCLOSED PUBLIC PLACES, PLACES OF EMPLOYMENT, AND CERTAIN OUTDOOR PLACES' OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This ordinance amends sections 54-51 and 54-52 of the Code of Ordinances to allow for the operation of Cigar Bars or Cigar Lounges in the city of Paducah. A Cigar Bar or Cigar Lounge must clearly state in its name and marketing that it is a "cigar bar" or "cigar lounge", derive at least ten percent (10%) of its gross revenue from the on-site sale of tobacco products which products shall not include the sale of cigarettes, electronic smoking devices, or vaping liquids, and maintain an on-site walls -in humidor storing tobacco products for the intent of resale of said tobacco products. Smoking in a Cigar Bar or Cigar Lounge shall be limited to cigars and pipe tobacco. Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORI) # 2019-10-8594; BK 35) AMENDMENT OF BUDGET ORDINANCE NO. 2019-6-8578 Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2019-6-8578, ENTITLED, `AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL OPERATING BUDGET FOR THE FISCAL YEAR JULY 1, 2019, THROUGH JUNE 30, 2020, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT."' This Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, Ordinance No. 2019-6-8578, be amended by the following re -appropriation: • Transfer $72,000 from the FY20 Unreserved General Fund Fund Balance to the City Block Project Account Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD # 2019-10-8595; BK 35) October 22, 2019 MUNICIPAL ORDER APPROVE AGREEMENT WITH HDR, INC. FOR GEOTECHNICAL & ENVIRONMENTAL REVIEW Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND HDR ENGINEERING, INC. IN AN AMOUNT NOT TO EXCEED $72,000 FOR PROFESSIONAL GEOTECHNICAL ANALYSIS AND ENVIRONMENTAL REVIEW SERVICES FOR THE CITY -OWNED PARCEL LOCATED AT SOUTH 2ND AND BROADWAY ("CITY BLOCK")." Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (MO # 2295; BK 11) ORDINANCES) — INTRODUCTION Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERATIVE AGREEMENT AMONG THE CITY OF PADUCAH, KENTUCKY AND THE MCCRACKEN COUNTY PROPERTY VALUATION ADMINISTRATOR FOR THE HIRING OF A NEW EMPLOYEE TO COMPLETE PROPERTY INSPECTIONS WITHIN THE CITY LIMITS OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This ordinance authorizes the execution of an Interlocal Cooperative Agreement between the City of Paducah and the McCracken County Property Valuation Administration (PVA) for the purpose of hiring a new employee for the PVA to complete property inspections within the City of Paducah. This Interlocal Cooperative Agreement will be in the amount of $13,335 with a tern beginning on the date of execution until September 30, 2020. DISCUSSION RESTRICTING DOGS AT COMMUNITY EVENTS Public Information Officer Pam Spencer offered the following summary: "At the previous meeting of the Paducah Board of Commissioners, Commissioner Gerald Watkins and Commissioner RichardAbraham mentioned their concerns about allowing dogs at crowded community events such as Barbecue on the River. The discussion continued at this meeting with a reiteration of the concern for the public's safety at large festivals, especially those that provide food. The Board discussed various topics including restricting dogs from all festivals or from festivals of a minimum size and enforcement challenges. The Board would like more information to be gathered regarding how other cities address the topic of dogs at community events. PROJECT UPDATE: CITY BLOCK PRE -DEVELOPMENT AGREEMENT Public Information Officer Pam Spencer offered the following summary: "To increase awareness and further the public engagement regarding the proposed City Block Project, Principal Planner Katie Axt provided an overview of the project and answered several of the community's frequently asked questions. For concept drawings showing the proposed project and a list of the frequently asked questions and answers, visit httpJ/wwwpaducahky.gov/downtown-redevelopment. In April 2019, the City entered into a 12 -month preliminary development agreement with Louisville -based Weyland Ventures Development to undertake planning, design, and developmentfor a 3 -acre mixed use development on the existing municipal parking lot in downtown bounded by Second Street, Broadway, North Water Street, and Jefferson Street. The project, called City Block, would take the block and redevelop it with features that could include a 4 -story, 120 -room hotel along Jefferson Street between Water and 2nd Street, public parking spaces, open space for public gatherings, and mixed-use buildings along Broadway between Water and 2d Street. In this October 22, 2019 agreement, the City is responsible for undertaking due diligence workfor the site including environmental review, geotechnical analysis, utility assessment, and a parking assessment. At this meeting, the Paducah Board of Commissioners approved an ordinance for a budget amendment in the amount of $72, 000 for professional geotechnical analysis and environmental review services for City Block. This amendment moves the funding from the Unreserved General Fund Balance into the City Block Project Account. In related action, the Board approved a $72, 000 contract with HDR, Inc. for the geotechnical and environmental services. " COMMISSION COMMENTS Mayor Harless mentioned the Ribbon Cutting on Saturday from 10:00 a.m. to Noon for the new bike lanes on Joe Clifton Drive (South 28' Street) Commissioner Wilson mentioned the Block Party on Friday at the 400 Block of Broadway PUBLIC COMMENTS • Randy Beeler made comments about dilapidated buildings on the Southside • Evita Lynne made comments about low income housing and downtown renewal • Ron Ward made comments about 29 vacant storefronts and Teletech moving from downtown • Alberta Davis made comments on the downtown hotel development ADJOURN Mayor Harless offered motion, seconded by Commissioner McElroy, to adjourn the meeting. All in favor. Meeting ended at approximately 6:36 p.m. ADOPTED: November 12, 2019. Brandi Harless, Mayo ATT ST: Lindsay Pa 'sh, ity Clerk