HomeMy WebLinkAbout08-13-2019August 13, 2019
At a Regular Meeting of the Board of Commissioners, held on Tuesday, August 13, 2019, at 5:30 p.m.,
in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided,
and upon call of the roll by the City Clerk, the following answered to their names: Commissioners
Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
INVOCATION
Nathan Joyce with Heartland Worship Center gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
Planning Director Tammara Tracy introduced Kathryn Byers who is now serving as the City's Business
Development Specialist.
PRESENTATION(S)
PARTAKE IN PADUCAH ECONOMIC DEVELOPMENT EFFORTS
The following summary is provided by Public Information Officer Pam Spencer.
Bradley James with Socially Present, a local marketing company, provided the Paducah Board of
Commissioners an overview of the Partake in Paducah campaign and its relationship to Greater
Paducah Economic Development's Forward Paducah plan. A couple of the tactics in the
Forward Paducah plan are to build a unified brand identity for the Paducah area and raise
awareness of the career and lifestyle amenities in this region. In addition to its website, Partake
in Paducah can be found on Facebook and Instagram. Marketing efforts include a presence on
Tanager Advertising, the Hibbs Insurance billboard on Lone Oak Road, and the
westkentuckystar.com website. Partake in Paducah is fill ofstories ofPaducah's history, people,
and culture with the goals of job creation and recruitment. James explained that Partake in
Paducah has various partners assisting with the marketing costs. He ended the presentation with
an invitation for the City of Paducah to become a fending partner.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed for separate
consideration. Commissioner Abraham asked that item I(D) Personnel Actions be removed for separate
consideration. Mayor Harless asked the City Clerk to read the remaining items on the Consent Agenda.
I(A)
Approve Minutes for July 23, 2019 Board of Commissioners Meetings
I(B)
Receive & File Documents
Minute File:
1. Right -of -Way Bond—Atlas Cube, LLC
2. Certificate of Liability Insurance — Atlas Cube, LLC
3. Certificate of Liability Insurance — AST Environmental, Inc.
Deed File:
1. Deed of Conveyance — City of Paducah to Jonathan Seth and Tabitha Hope Manea
— 2901 Virginia Street — MO 42244
2. Deed of Conveyance — City of Paducah to Riffle C. and Karen F. Turner — 625
North 6a` Street — MO #2245
3. Deed of Conveyance — City of Paducah to Wiley Wilson — 1737 Martin Luther
King, Jr. Blvd. — MO #2246
4. Deed of Conveyance — City of Paducah to James M. Morgan — 2106 Yeiser Street
MO #2248
5. Commissioner's Deed — 623 McKinley Street
6. Commissioner's Deed (Deed of Correction) — 318-324-326 Broadway Street
Contract File:
1. Contractor's Application and Certificate for Payment — Danny Cope — MO #2262
2. Contract For Services — Paxton Park Golf Board — MO #2263
3. Amended and Restated Sublease — Seamen's Church and American Bureau of
Shipping (ABS) — ORD #2019-6-8581
4. Agreement between City of Paducah and HDR Engineering — Phase I
August 13, 2019
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
MOTION
TABLE PERSONNEL ACTIONS
Environmental Site Assessment — Downtown — MO #2243
5. Contract For Services — Brooks Stadium Commission — Signed by CM
Financials File:
1. Forest Hills Village, Inc. — Financial Statements year ended May 31, 2019
2. Paducah Water — Financial Highlights Period ending June 30, 2019
Bids
1. Roof Replacement Project — Police Annex
Minter Roofing Company - $29,230* Recommended for Acceptance
Atlas Roofing - $30,585
I(C)
Reappointment of Edward Narozniak to the Municipal Housing Commission. This term
shall expire July 22, 2023.
I(D)
Personnel s -(REMOVED FROM CONSENT AGENDA FOR SEPARATE
CONSIDERATION)
I(E)
A MUNICIPAL ORDER ACCEPTING A 2019 COMMUNITY DEVELOPMENT
BLOCK GRANT IN THE AMOUNT OF $200,000 THROUGH THE DEPARTMENT
FOR LOCAL GOVERNMENT FOR THE FOUR RIVERS RECOVERY CENTER AND
AUTHORIZING THE MAYOR TO EXECUTE ALL REQUIRED GRANT AWARD
DOCUMENTS (MO # 2267 BK 11)
I(F)
A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR AND
ACCEPTANCE OF A KENTUCKY DEPARTMENT FOR LIBRARIES AND
ARCHIVES GRANT THROUGH THE KENTUCKY LOCAL RECORDS BRANCH
FOR THE CITY CLERK'S OFFICE TO BE USED TO DIGITIZE AND CONVERT TO
MICROFILM PERMANENT RECORDS AND AUTHORIZING THE MAYOR TO
EXECUTE THE GRANT APPLICATION AND AGREEMENT AND ALL
DOCUMENTS RELATED TO SAME (MO # 2268 BK 11)
I(G)
A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT
APPLICATION TO OBTAIN A 2019-2020 EDWARD BYRNE MEMORIAL JUSTICE
ACCOUNTABILITY GRANT, THROUGH THE U.S. DEPARTMENT OF JUSTICE,
IN THE AMOUNT OF $11,280.00, TO BE USED BY THE PADUCAH POLICE
DEPARTMENT FOR THE PURCHASE OF HAND HELD RADIOS (MO # 2269 BK
11)
I(H)
A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR AND
ACCEPTANCE OF A KENTUCKY DEPARTMENT FOR LIBRARIES AND
ARCHIVES GRANT THROUGH THE KENTUCKY LOCAL RECORDS BRANCH
FOR THE PURCHASE OF SERVICES RELATED TO DIGITIZING FELONY CASE
FILES FOR THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE
MAYOR TO EXECUTE THE GRANT AGREEMENT AND ALL DOCUMENTS
RELATED TO SAME (MO # 2270 BK 11)
I(I)
A MUNICIPAL ORDER AUTHORIZING THE CITY MANAGER TO MAKE A
MONETARY CONTRIBUTION FOR ECONOMIC DEVELOPMENT TO SPROCKET,
INC, IN THE AMOUNT OF $50,000, TO BE USED AS ADDITIONAL LOCAL
MATCHING FUNDS FOR THE KENTUCKY CABINET FOR ECONOMIC
DEVELOPMENT'S INNOVATION OFFICE REGIONAL INNOVATION FOR
STARTUPS AND ENTREPRENEURS (RISE) PROGRAM (MO # 2271 BK 11)
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
MOTION
TABLE PERSONNEL ACTIONS
August 13, 2019
Mayor Harless offered motion, seconded by Commissioner Wilson, to table Personnel Actions until
later in the meeting.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5).
ORDINANCE(S) — ADOPTION
REPEAL CODE OF ORDINANCES CHAPTER 78 PERSONNEL SECTION 5 GRIEVANCES
Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE REPEALING CHAPTER 78,
SECTION 78-5, GRIEVANCE PROCEDURES, OF THE CODE OF ORDINANCES OF THE CITY
OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: City Manager
implemented Administrative Policy HR43 Employee Concerns to establish and define the process
through which workplace concerns not governed under a collective bargaining agreement or
departmental workplace policies may be addressed and resolved for all employees of the City. This
ordinance is being enacted to repeal Code Section 78-5 in its entirety and employees shall be directed
to follow the process outlined in the Employee Concerns policy.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5).
(ORD # 2019-8-8584 BK 35)
ORDINANCE(S) — INTRODUCTION
APPROVE JSA EASEMENT BETWEEN HANSEN ROAD AND PECAN DRIVE
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR
TO EXECUTE A SANITARY SEWER EASEMENT AND TEMPORARY CONSTRUCTION
EASEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND PADUCAH
MCCRACKEN COUNTY JOINT SEWER AGENCY FOR AN AREA LOCATED BETWEEN
HANSEN ROAD AND PECAN DRIVE IN ORDER TO ALLOW FOR THE CONNECTION OF AN
EXISTING SANITARY SEWER INTERCEPTOR LINE TO A WET WEATHER TANK." This
ordinance is summarized as follows: This ordinance authorizes the execution of a Sanitary Sewer
Easement and Temporary Construction Easement between the City of Paducah and Paducah
McCracken County Joint Sewer Agency for and in consideration of One dollar and no cents ($1.00) for
an area located between Hansen Road and Pecan Drive.
AMEND CODE OF ORDINANCES SECTION 2-315 TO LOWER THE AGE
QUALIFICATION FOR FIREFIGHTERS
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING SECTION 2-315
OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized
as follows: This Ordinance sets forth the qualifications for employment as a firefighter in the City of
Paducah's Fire Department. It is amended to lower the minimum age requirement from twenty-one
(21) to nineteen (19) years old.
APPROVE CHANGE ORDERS NO. 6 & 7 FOR CITY HALL PHASE I IMPROVEMENT
CONSTRUCTION PROJECT
Commissioner Wilson offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDERS NO. 6 & 7 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE
AMOUNT OF $5,686.00 FOR THE CITY HALL PHASE I PROJECT." This Ordinance is
summarized as follows: the City of Paducah approves Change Orders No. 6 & No. 7 to the contract
with A & K Construction for the City Hall Phase I project. Change Order No. 6 decreases the contract
cost by $960.00 for plants that were purchased and not needed and approves Change Order No. 7
which increases the contract by $6,646.00 for EPDM Pond Liners for the atrium planters for a net
increase to the contract in the amount of $5,686.00, and a total contract price of $4,170,971.00 and
authorizes the Mayor to execute the change orders.
AUTHORIZE AN INTERLOCAL AGREEMENT WITH MCCRACKEN COUNTY,
PADUCAH CONVENTION AND VISITORS BUREAU, JULIAN CARROLL CONVENTION
CENTER, AND MCCRACKEN COUNTY TOURISM SPORTS COMMISSION
Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of
August 13, 2019
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY, AUTHORIZING AND APPROVING AN INTERLOCAL AGREEMENT BETWEEN
THE CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY, THE
PADUCAH- MCCRACKEN COUNTY TOURIST AND CONVENTION COMMISSION, THE
PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER CORPORATION, AND THE
MCCRACKEN COUNTY SPORTS TOURISM COMMISSION TO ESTABLISH RESPECTIVE
RIGHTS AND DUTIES RELATED TO TOURISM, CONVENTION, AND RECREATION
ACTIVITIES AND TO MEMORIALIZE ARRANGEMENTS FOR THE ALLOCATION OF THE
TRANSIENT ROOM TAXES WITHIN THE CITY OF PADUCAH AND MCCRACKEN
COUNTY." This ordinance is summarized as follows: This ordinance authorizes the execution of an
Interlocal Agreement between the City, McCracken County, the Paducah- McCracken County Tourist
and Convention Commission, the Paducah -McCracken County Convention Center Corporation and the
McCracken County Sports Tourism Commission for the purpose of establishing rights and duties
related to tourism, convention and recreation activities and to memorialize their arrangements for the
allocation of the transient room taxes in order to provide for the orderly payment and retirement of
existing liabilities and to provide for the orderly payment and allocation of the taxes collected.
ACCEPT ASSETS AND APPOINTING AUTHORITY OF THE TOURIST AND
CONVENTION COMMISSION AND AMEND CODE OF ORDINANCES SECTIONS 2-441 &
2-445
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE ASSETS
AND APPOINTING AUTHORITY OF THE PADUCAH-MCCRACKEN COUNTY TOURIST AND
CONVENTION COMMISSION AND RENAMING SAME AND AMENDING CHAPTER 2,
ARTICLE VI, DIVISION 5 OF THE CITY OF PADUCAH CODE OF ORDINANCES." This
ordinance is summarized as follows: This ordinance renames the Paducah McCracken County
Convention & Visitors Bureau to be identified as the Paducah Convention and Visitors Bureau ("the
Bureau"). The Bureau shall continue to own all of its assets and liabilities without the participation or
involvement of McCracken County. This ordinance authorizes the City of Paducah to accept sole
appointing authority for the Bureau. All current and existing board members shall remain on the board
for the duration of their current terms and thereafter, be appointed pursuant to the applicable section(s)
of Kentucky Revised Statutes. The City shall act as the sole governing body for purposes of KRS
91A.350 -91A.392. Further, this ordinance amends Paducah Code of Ordinances Sections 2-441 & 2-
445 to reflect aforementioned changes.
ESTABLISH THE CITY OF PADUCAH TRANSIENT ROOM TAX
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ESTABLISHING THE CITY OF
PADUCAH TRANSIENT ROOM TAX." This ordinance is summarized as follows: This ordinance
establishes the procedures for the collection, use, disbursements, and enforcement of the transient room
tax. A tax of 3% will be levied for use by the Paducah Convention and Visitors Bureau, for the purpose
of financing the operation of the Bureau. A tax of 1 % will be levied for use by the Convention Center
Corporation for the purpose of financing the operation of the Convention Center. Implementation of
this ordinance shall occur only upon the execution of the Interlocal Agreement entered into between
the City of Paducah, McCracken County, the Paducah -McCracken County Convention and Visitors
Bureau, the McCracken County Sports Tourism Commission, and the Convention Center Corporation.
The full text of each section that imposes taxes or fees shall be published in accordance with KRS
83A.060.
MOTION
TAKE FROM THE TABLE PERSONNEL ACTIONS
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
take from the table Personnel Actions for August 13, 2019.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5).
MOTION
ADOPT PERSONNEL ACTIONS
August 13, 2019
Mayor Harless offered motion, seconded by Commissioner Wilson, that the Board of Commissioners
adopt Personnel Actions for August 13, 2019.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson, Mayor Harless (5).
STRATEGIC PLAN UPDATE
The following summary is provided by Public Information Officer Pam Spencer.
Assistant City Manager Michelle Smolen provided the Paducah Board of Commissioners
an overview of the engagement initiatives that are being launched this week for the
Strategic Plan also known as Our Paducah. The website (https:Ilourpaducah.us) was
made visible today which provides updates on the plan's objectives and outlines how
each objective can be categorized into one offour vision statements: Our Growth; Our
Community: Our Engagement; and Our Culture. Also, a full copy of the strategic plan
book can be downloaded from the website. Smolen will be distributing the plan book and
posters around the community. Also included in the launch is a welcome message from
the Paducah Board of Commissioners and City Manager Jim Arndt. To view the video,
visit https:Ilyoutu.beIS2OV6alHrQU.
Smolen also invited the community to attend the Our Paducah 101 presentation that she
and City Manager Jim Arndt will be presenting Thursday at 7p. m. at the McCracken
County Public Library. This is a free event as part of the Library's 101 series.
COMMENTS
CITY MANAGER COMMENTS
• City Hall Selfie Day will be Thursday, August 15, 2019. Residents are invited to come to City
Hall from 8:00 a.m. to 10:00 a.m. to take a selfie with the City Manager
• Sprocket monies that were committed in FY19 were not able to be released in FYI 9. These
funds have not been spent, but since the City must close out the 2019 fiscal year, an
authorization will be brought back to the Commission to release the funds in the 2020 fiscal
year.
• The City will have representatives at the Paducah Chamber of Commerce Small Business
Seminar on August 21' to give a presentation on the New Day Initiative.
• On August 10 the City will host its first Kick -Start Meetings.
• City Hall is hosting an arts exhibit September 5 through the end of October called The Makings
of a Master: Kentucky Folk Art Apprenticeships.
COMMISSION COMMENTS
• Commissioner Wilson the National Clean-up meeting is being hosted in Paducah.
Commissioner Wilson thanked everyone who came by to meet them.
• Mayor Harless mentioned the upcoming Jetton School Project. They will be applying for
Kentucky Housing Authority tax credits to do a rehabilitation project on the Jetton School
apartment complex.
PUBLIC COMMENTS
Randy Beeler spoke about history.
• Gil Arterburn spoke about fairwell.
• Russ Hobbs spoke about concerns with upcoming events.
• Alvin Moore spoke about the 63`a anniversary of the motto "In God We Trust."
• Tom Simpson spoke about accountability.
• Matthew Gloya spoke about the invocation.
• Ron Ward spoke about parks.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in
favor.
August 13, 2019
Meeting ended at approximately 7:16 p.m.
ADOPTED: August 27, 2019
ran 11-1 less, or
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Clerk