HomeMy WebLinkAbout02-12-2019February 12, 2019
At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 12, 2019, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, McElroy, Watkins, Wilson and Mayor Harless (5).
INVOCATION
Commissioner McElroy gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
PRESENTATION
RECOMMENDATION OF STORMWATER IMPACT FEE
John Lyons with Strand Associates took the Commission through a presentation on the Stormwater
Impact Fee. The following information is provided by Public Information Officer Pam Spencer:
"Principal-In-Charge/Senior Planning Advisor John Lyons with Strand Associates
provided an update to the Paducah Board of Commissioners on the work completed in
partnership with the City of Paducah and BFW Engineering & Testing on the second
phase of the Comprehensive Stormwater Master Plan.
The Plan's second phase addresses the creation of a Stormwater Utility with an
associated Stormwater Impact Fee. The proposed fee is a revenue stream that would be
used to fund items such as capital improvement drainage projects, operations and
maintenance of the existing infrastructure, the Ciry's f ood protection system (floodwall),
regulatory compliance requirements, infrastructure repair and replacement, and the
administration of the program through staffing and equipment.
Lyons explained that a stormwater utility most often uses an Equivalent Residential Unit
(ER U) as a funding mechanism. The ER U is based on the impervious surface on a parcel
such as rooftops, driveways, and patios. Strand sampled 50 residential parcels in
Paducah to determine an average amount of impervious area. The average is 3500
square feetper residential parcel which would equal one ER U. It would be proposed for
each residential parcel to pay the same amount per month, one ERU. Lyons proposes the
monthly cost per ER U to be $6.13. The proposed fee could generate $2.7 million
annually which would be dedicated to stormwater programs, projects, administration,
and maintenance. Please note that this is a recommended rate. The Paducah Board of
Commissioners has not approved this rate and would like to have additional information
about how the rate would impact various businesses, schools, and other entities.
Non-residential parcels such as commercial entities would pay a monthly fee equal to the
total amount of impervious area on the property divided by 3500 and then multiplied by
the proposed monthly rate. The City also could look into developing a credit policy for
non-residential property owners that exceeded local stormwater detention and water
quality requirements. Strand will be providing the City with the calculated impervious
area for each non-residential parcel in Paducah. Stay tuned for details on how
individual businesses or non-residential entities will be able to get information regarding
the amount of impervious area on their property in order to make total fee calculations.
There are approximately 1500 stormwater utilities in the United States with about a
dozen of them in Kentucky. In Kentucky, the fees for residential parcels range from
$1.50 per month in Murray to $9.90 per month in Louisville. The national average is
$5.34 per month.
Paducah's proposed Stormwater Impact Fee includes covering the costs associated with
the f oodwall which currently are funded through the City's General Fund. If the
foodwall costs remained in the General Fund and were not included as part of the
Stormwater Utility, the proposed monthly fee for residential parcels (I ER U) would be
$4.44.
As a reminder, the first phase of the Comprehensive Stormwater Master Plan has been
completed. The first phase used the July 7, 2015, storm event to create a model of
Paducah's natural and manmade infrastructure including storm and combined sewer
systems, topography, drainage basins, and river systems. This computer model along
with community input was used to determine f ood prone areas in Paducah. The first
phase identified more than $43 million in food mitigation projects located within ten
February 12, 2019
priority areas. If the drainage projects outlined in the ten project areas were completed,
245 homes in the City would not be flooded with an additional 289 structures seeing a
reduction in flooding. "
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for
any items to be removed. Mayor Harless asked the City Clerk to read the items on the Consent Agenda.
I(A)
Minutes for the January 22, 2019 City Commission Meeting
I(B)
Receive & File Documents
Minute File:
Certificate of Liability — Johnston Fire Services, LLC
Deed File:
1. Commissioner's Deed — 1622 South Sixth Street, Paducah, KY
2. Commissioner's Deed — 720 North 24t' Street, Paducah, KY
Contract File:
1. Contract between City of Paducah and Galls, LLC — Paducah Police
Department Uniforms — MO #2199
2. Kentucky Department For Libraries and Archives — Paducah Police
Department — MO 92202
3. Change Order 45 — City Hall Restoration — MO #2204
Financials File:
City of Paducah — Comprehensive Annual Financial Report (CAFR) Year ended
6/30/2018
Bids
1. Bids for Paducah Police Department Uniforms
a. Summit Uniforms
b. Galls (Winning bid) MO #2199
2. Bids for Felony Records Scanning/Digitizing Paper Records Project
a. Global Scanning Agency
b. Data Records Management Services (Winning Bid) MO 42201
c. Rise Business Services
d. KOFILE Technologies
e. InStream
I(C)
Reappointment of Jeff Holland to the Paducah -McCracken County Riverport Authority.
This term shall expire September 26, 2022.
I(D)
Reappointment of William Baxter to the Paducah Board of Adjustment. This term that
shall expire August 31, 2022.
I(E)
Personnel Actions
I(F)
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE
DIRECTOR TO TRANSFER FUNDS FROM THE COMMISSION RESERVE FUND
TO THE MAYOR AND COMMISSIONERS PROMOTION ACCOUNT IN AN
AMOUNT OF $20,000 FOR FUNDING FOR A CONTRACT WITH INNOVATIONS
BRANDING HOUSE (M.O. # 2205; BK 10)
I(G)
A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF BOMB SUITS,
HELMETS AND SUIT REPAIR KITS FOR THE PADUCAH POLICE
DEPARTMENT IN AN AMOUNT OF $49,499 THROUGH THE U.S. GENERAL
SERVICES ADMINISTRATION COOPERATIVE PURCHASING SCHEDULE 84
VENDOR MED -ENG AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME (M.O. # 2206; BK 10)
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the consent
agenda be adopted as presented.
February 12, 2019
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5)
MUNICIPAL ORDER(S)
STRATEGIC PLAN ACTION STEPS UPDATE
Commissioner Wilson offered motion, seconded by Commissioner Watkins, that a Municipal Order
entitled, "A MUNICIPAL ORDER AMENDING THE VISION AND KEY PERFORMANCE AREAS
OF THE CITY'S STRATEGIC PLAN AND ADOPTING THE STRATEGIC PLAN ACTION STEPS
FOR THE CITY OF PADUCAH," be adopted.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (M.O. #
2207; BK 10)
ORDINANCE(S) — ADOPTION
RIGHT-OF-WAY CLOSURE BETWEEN BUCKNER LANE AND EXALL LANE
Commissioner Watkins offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING
OF AN UNNAMED RIGHT-OF-WAY BETWEEN BUCKNER LANE AND EXALL LANE,
OPPOSITE PINES ROAD, AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of
Paducah does hereby authorize the closure of an unnamed right-of-way between Buckner Lane and
Exall Lane, opposite Pines Road, empowers and directs the Mayor to execute quitclaim deeds from the
City to the property owners in or abutting the public ways to be closed.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD #
2019-2-8559; BK 35)
TOWNHOMES OF LABARRI FARMS: FINAL PLAT AND ESCROW AGREEMENT
APPROVAL
Commissioner McElroy offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT
OF THE PADUCAH PLANNING COMMISSION RESPECTING THE PROPOSED FINAL
SUBDIVISION OF LABARRI FARMS LOCATED AT 1720 AND 1740 NEW HOLT ROAD AND
ACCEPTING THE DEDICATION OF RIGHT OF WAY AND EASEMENTS." This ordinance is
summarized as follows: That the City of Paducah does hereby approve the final report of the Paducah
Planning Commission respecting the proposed subdivision of property of LaBarri Farms for property
located at 1720 and 1740 New Holt Road, and accepting the dedication of right of way and easements.
In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on
the plat and to execute an escrow agreement in the amount of $250,000.00.
Adopted on call of the roll, yeas, Abraham, McElroy, Watkins, Wilson and Mayor Harless (5). (ORD #
2019-2-8560; BK 35)
ORDINANCE(S) — INTRODUCTION
APPROVE CONTRACT WITH INNOVATIONS BRANDING HOUSE
Commissioner Abraham offered motion, seconded by Commissioner McElroy, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF
PADUCAH AND INTEGRATED VISUALIZATION SYSTEMS, INC., D/B/A INNOVATIONS
BRANDING HOUSE, FOR WEBSITE, VIDEOS, DESIGN OF PRINTED MATERIALS AND
SOCIAL MEDIA CONTENT RELATED TO THE CITY'S STRATEGIC PLAN INITIATIVES IN AN
AMOUNT NOT TO EXCEED $20,000 FOR FISCAL YEAR 2019 AND $36,000 FOR FISCAL
YEAR 2020; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This
ordinance is summarized as follows: That the City of Paducah does hereby approve an agreement with
Innovations Branding House in an amount not to exceed $20,000 in FY19 and $36,000 in FY20 for
professional services related to branding and community engagement for the City's Strategic Plan.
CITY MANAGER COMMENTS
City Manager Arndt updated the Mayor and Commissioners on the budget process for FY20 and let
them know that everything is currently on schedule. The City Manager is working on creating a 5 year
Capital Improvements Plan. The Commission can expect quarterly financial reports to be provided at
Commission meetings beginning in FY20.
BOARD OF COMMISSIONERS COMMENTS
Commissioner Abraham has been meeting with key people regarding vocational training for inmates.
He hopes that there will be a program started locally by this summer and will keep the Commission
informed on the progress.
February 12, 2019
Commissioner Wilson commented that several Commissioners will be traveling to Frankfort for a one -
day trip on February 13th for the annual Paducah Chamber Day in Frankfort.
Commissioner McElroy encouraged citizens to sign up for the 2019 Citizen's Academy.
Mayor Harless shared a letter from a local girl asking for a crosswalk light near the Coke Plant to be
repaired. Mayor Harless thanked Engineering Public Works Department Director Rick Murphy for
following up with the Highway Department who maintains the signal. The Highway Department
quickly repaired the crosswalk light.
PUBLIC COMMENTS
Randy Beeler made comments regarding the Veteran's Day Parade.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Wilson, to adjourn the meeting. All in
favor.
Meeting ended at approximately 7:00 p.m.
ADOPTED: February 26, 2019
Brandi Harless, Mayor
ATTEST:
Lindsay Parish, qty Clerk