HomeMy WebLinkAboutAgenda Packet 9-25-18Amended 92418
CITY COMMISSION MEETING
AGENDA FOR SEPTEMBER 25, 2018
5:30 PM
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Any member of the public who wishes to make comments to the Board of Commissioners is asked to fill out a Public
Comment Sheet and place it in the box located at the end of the Commissioner’s desk on the left side of the Commission
Chambers. The Mayor will call on you to speak during the Public Comments section of the Agenda.
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PUBLIC HEARING FOR PROPERTY TAX RATE (LEVY)
PRESENTATION Youth Chess Club
PRESENTATION 2019 Health Insurance Update – Greg Carlton, Peel & Holland
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one
motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which
event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items
recommended for approval.
I. CONSENT AGENDA
A. Approve Minutes for September 10, 2018
B. Receive & File Documents
C. Personnel Actions
D. Declaration and Sale of Surplus Property Located at 222 Ashbrook Avenue
E. Declaration and Sale of Surplus Property located at 1131 Flournoy Street
F. National Park Service African American Civil Rights Grant Application
G. 20182019 Highway Safety Grant Award
II. ORDINANCE(S) INTRODUCTION
A. Setting Tax Levies: Ad Valorem Properties FY2019
B. Partial Street Closure: D.A.V. Drive (Green Street)
III. COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
C. Comments from the Audience
IV. EXECUTIVE SESSION
September 25, 2018
Minute File:
1.Notice of Cancellation for the Regular Meeting for the Board of Commissioners
scheduled for 5:30 p.m. on Tuesday, September 11, 2018
2.Notice of Called Meeting for the Board of Commissioners-September 10, 2018 @ 6 p.m.
3.Certificate of Liability Insurance – Asphalt Paving, Inc., d/b/a Cornerstone Boring
Deed File:
1.Commissioner’s Deed between COP and Theresa Sloan a/k/a Teresa Woods, et al –
1142 North 14th Street
Contract File:
1.Contract For Services – Paxton Park Golf Board (MO # 2152)
2.Contract For Professional Services between COP Parks Department and Steve Doolittle
(CM signed Contract)
3.Termination of Lease Agreement between COP and Oscar Cross Boys & Girls Club
(MO#2150)
4.Concession Agreement between COP and Oscar Cross Boys & Girls Club (MO #2150)
5.Interlocal Agreement between COP and McCracken County Fiscal Court – Kentucky
Division of Waste Management HHW grant award (MO #2112)
6.Interlocal Agreement between COP and McCracken County Fiscal Court – Edward
Byrne Justice Assistance Grant (JAG) (MO#2008)
7.Kemper CPA Terms of Engagement Letter for Comprehensive Annual Financial Reports
(ORD # 2017-2-8476)
8.Agreement to Purchase three (3) XTR Mowers from Heartland Outdoor (MO # 2147)
Financials File:
1.Transcript of Proceedings – Dinsmore & Shohl, $2.7 million General Obligations Bonds
Series 2018A and $2.67 million General Obligation Refunding Bonds, Series 2018B
Bids
1.222 Ashbrook - Bid from James Bradley III and Sandra Kristen Faulkner*
Bid from Markus Henry Samuel Ellegood
2.1131 Flournoy Street - Bid from Cameron Brewer
STAFF REPORT & DETERMINATION
DISPOSITION OF ASSETS
SOA 2018-082 SEPT. 25, 2018
General Information
The disposition of surplus or excess property is governed by City Code Section 2-668; the
sealed bid procedure is set out in City Code Section 2-645.
The disposition of any property requires a written determination that includes: a description
of the property; its intended use at the time of acquisition; the reason why it is in the best
interest of the city to dispose of the item; and the method of disposition to be used.
Property Description & Information
Comprehensive Land Use Plan
Zoning Map
ADDRESS 222 Ashbrook Avenue
General Vicinity Map
CASE NO. SOA 2018-082
SIZE OF PROPERTY 40’ X 150”
IMPROVEMENTS Single Family Residence
ZONING R-3
COMPREHENSIVE PLAN Neighborhood Conservation
FLOODPLAIN No
Neighborhood Conservation
R-3
M-2
Acquisition of the Property
The city has been abating the property prior to acquisition since June 2010 consequently the
City had several code enforcement liens against the property. The property went through
foreclosure in 2017 and the city acquired the home by commissioners deed dated Aug 15, 2017
and recorded in Deed Book 1352 Page 322 recorded on Sept. 28, 2017. The City had no
intended use when it was acquired.
Disposition of the Property
It is in the best interest of the City to transfer ownership of this property to a responsible
citizen placing the property back on the tax rolls and eliminating the maintenance and
liability costs, provided the development would not destabilize or undermine property
values in the surrounding area or be counter to future land use goals. The Comprehensive
Plan’s Future Land Use map recommendations Neighborhood Conservation.
Bid Information
In accordance with these regulations, a legal ad ran in the Paducah Sun on August 26, 2018
requesting interested parties to submit a sealed bid on or before 9 AM on September 10, 2018.
Notice was also posted on the property requesting sealed bids. Two bids were received
before the deadline.
Aerial – 603 South 8th Street is outlined
BID #1 Marcus Henry Samuel Ellegood Bid Amount: $325.00
Bring up to code to be used for personal residence
BID #2 James Bradley III and Sandra Kristen Faulkner Bid Amount: $2500
Renovation to be used as personal residence on a part-time basis while in Paducah.
Bidder #2 is from Paducah and plans to return to Paducah upon retirement. The
bidder owns other property in the City of Paducah.
Staff Recommendation
The Fire Prevention Department currently has a Demolition order on the property, however
it is agreed that the home can be saved and have discussed remediation procedures with the
bidders. The bidder has been advised that they must follow timeline in the demolition order
requires remediation to begin within 60 days of the deed being recorded and be completed
within 120 days. In addition, a restriction would be placed in the deed stating the property
would revert back to the City if the requirements set forth in the demolition order are not met
within 120 days of the recording of the deed.
Staff evaluated the bids based upon the standard criteria for disposal of surplus property.
Criteria published in the request for proposal is as follows.
Evaluation of Bids
Bid #1 Bid #2 Notes
Best evaluated future use-25% 25% 12.5% Bid # 2 lower score based on part-time residency until
retirement
Highest bid-25% 0% 25%
Proposed reinvestment-25% 10% 25% Ellegood: $ 5,000-$10,000
Faulkner: $30,000-$40,000
Compliance with codes-25% 25% 25% Building and Zoning code compliance requires;
comprehensive plan recommends residential
Score 60% 87.5%
Therefore, based on the scoring criteria of two similar bids, it is recommended to accept Bid #2
of $2500 and transfer the property to James Bradley III and Sandra Kristen Faulkner, subject
strict compliance with the Fire Prevention Departments Demolition Order , dated Nov. 16,
2016.
STAFF REPORT & DETERMINATION
DISPOSITION OF ASSETS
SOA 2018-075 SEPT. 25, 2018
R:\Planning\20 Community Development\Surplus Properties\Properties submitted for transfer\Flournoy St 1131 SOA 2018-075\Transfer Report
1131 Flournoy.docx
General Information
The disposition of surplus or excess property is governed by City Code Section 2 -668; the
sealed bid procedure is set out in City Code Section 2-645.
The disposition of any property requires a written determination that includes: a
description of the property; its intended use at the time of acquisition; the reason why it is in
the best interest of the city to dispose of the item; and the method of disposition to be used.
Property Description & Information
ADDRESS 1131 Flournoy Street
General Vicinity Map
CASE NO. SOA 2018-075
SIZE OF PROPERTY 30’ X 70’ (approx.)
IMPROVEMENTS None
ZONING R-3
COMPREHENSIVE PLAN Neighborhood Conservation
FLOODPLAIN No
Comprehensive Land Use Plan Zoning Map
Industrial
Neighborhood Conservation
STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 2/3
Acquisition of the Property
The City of Paducah acquired the property and demolished the house in 2013 and has been
abating this property since. The property was transferred to the City by deed dated
September 23, 2013 and recorded in Deed Book 1263 Page 358. The City had no intended use
when it was acquired.
Disposition of the Property
It is in the best interest of the City to transfer ownership of this property to a responsible
citizen placing the property back on the tax rolls and eliminating the maintenance and
liability costs, provided the development would not destabilize or undermine property
values in the surrounding area or be counter to future land use goals.
Bid Information
In accordance with these regulations, a legal ad ran in the Paducah Sun on August 12, 2018
requesting interested parties to submit a sealed bid on or before 9 AM on August 27, 2018.
Aerial – 1131 Flournoy Street is outlined
STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 3/3
Notice was also posted on the property requesting sealed bids. Only one bid was received
before the deadline.
The bidder currently lives in the county however, he currently owns property abutting to this
lot.
Staff Recommendation
The small size of this lot prohibits development as a stand-alone lot. Upon approval of the
transfer of the property staff will encourage and work with the new owner to combine the
lots.
Therefore, it is recommended to accept the bid of $450 and transfer the property to Cameron
D. Brewer.
BID #1 Cameron D. Brewer Bid Amount: $450
The bidder has no plans for development of the property at this time.
MUNICIPAL ORDER NO. _______
A MUNICIPAL ORDER RATIFYING THE MAYOR’S EXECUTION OF
2018-2019 KENTUCKY HIGHWAY SAFETY PROGRAM REIMBURSEMENT GRANT
WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR FUNDING TO BE USED
FOR REIMBURSEMENT OF OVERTIME HOURS ASSOCIATED WITH SPECIFIC
TRAFFIC ENFORCEMENT ACTIVITIES FOR THE PADUCAH POLICE DEPARTMENT
WHEREAS, the City of Paducah applied for a 2018-2019 Highway Safety Grant
through the Kentucky Office of Highway Safety, adopted by Municipal Order No. 2068 on
February 13, 2018, to be used for overtime hours associated with specific traffic enforcement
activities for the Paducah Police Department; and
WHEREAS, the Kentucky Office of Highway Safety, has approved the
application and is now ready to award this grant.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby approves an agreement with the
Kentucky Office of Highway Safety for a 2018-2019 Highway Safety Grant and accepts
reimbursement grant funds in the amount of $25,050 to fund overtime hours associated with
specific traffic enforcement activities for the Paducah Police Department. This program does not
require any local cash or in-kind match.
SECTION 2.That the City hereby ratifies the Mayor’s execution of the Grant
Agreement with the Kentucky Office of Highway Safety and all documents related to same.
SECTION 3. This order shall be in full force and effect from and after the date
of its adoption.
__________________________________
Brandi Harless, Mayor
ATTEST:
____________________________
Lindsay Parish, City Clerk
Adopted by the Board of Commissioners, September 25, 2018
Recorded by Tammara Sanderson, City Clerk, September 25, 2018
MO\grants\award-police-2018-2019 highway safety 9-2018