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Agenda Packet 8-28-18
CITY COMMISSION MEETING AGENDA FOR AUGUST 28, 2018 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION: Attendance Awareness Month — Troy Brock, Director of Pupil Personnel, Paducah Independent Schools PRESENTATION: Innovations Branding House Items on the ConsentAgenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for a proval. I. CONSENT AGENDA: A. Minutes B. Paducah Planning Commission Reappointments C. Human Rights Appointment D. Historical & Architectural Review Commission Appointment & Reappointments E. Receive & File Documents F. Personnel Actions — M. RUSSELL MO G. Declaration and Sale of Surplus Property for 605 South 8th Street # —T. TRACY 2143 2144 H. Declaration and Sale of Surplus Property for 603 South 8th Street —T. TRACY 2145 I. Declaration and Sale of Surplus Property for 517 North 7th Street — T. TRACY 2146 J. Declaration and Sale of Surplus Property for 1216 Park Avenue — T.TRACY 2147 K. Purchase of ZTR Mowers for Parks Department — R. MURPHY 2148 L. Approve Emergency Notification Order— J. ARNDT IL ORDINANCE(S) — EMERGENCY WILSON 2018 -8- 8545 A. Approve Change Order No. 3 for City Hall Renovation Project Phase I — R. MURPHY RHODES 2018 -8- 8546 B. Approve Change Order No. 4 for City Hall Renovation Project Phase I — R. MURPHY HOLLAND 2018 -8- 8547 C. Notice Requirement for all Private Correctional Facilities — J. ARNDT III. ORDINANCE(S) — INTRODUCTION ABRAHAM A. Approve Final Subdivision for the Colgan Properties, LLC Commercial Subdivision — R. MURPHY WILSON B. Repeal Traffic Commission Ordinance — J. ARNDT IV. DISCUSSION A. Traffic Study for Buckner Lane, Pines Road & Pecan Drive V. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners C. Comments from the Audience VI. EXECUTIVE SESSION I(A) I(D) CONSENT AGENDA FOR AUGUST 28, 2018iiFD' Minutes for the August 21, 2018 City Reappointment of Paul Bradford and Cathy Crecelius to the Paducah Commission. These terms shall expire August 31, 2022. [appointment of Kenneth B. Hurt, Sr. to the Paducah Human Rights Commission to replace Rafiel Banks whose term has expired. This term shall expire July 24, 2021. 1ccappomtment of Heather Coltharp and Christopher B. Jones and appointment of Regan Wainscott to replace Rodney Worak whose term has expired to the Historical & architectural Review Commission (HARC). These terms shall expire June 4, 2021. Receive & File Documents Minute File. 1. Notice of Called Meeting of Board of Commissioners — August 21, 2018 2. Certificate of Liability Insurance— 3C's Concrete Work, LLC Deed File: 1. Deed of Conveyance — City of Paducah to Paducah -McCracken County Industrial Development Authority (Ord. #2018-8-8543) Contract File: 1. Contract with Peel & Holland - Strategic Health Risk Advisor & Strategic Benefit Placement Services (MO #2133) 2. Contract For Services —Barkley Regional Airport Authority (MO#2140) 3. Updated Exhibit to Assistance Agreement between COP and the Kentucky Infrastructure Authority (MO#1929) Bids File I. Bid Documents for Three (3) ZTR mowers: (a) Tapps Outdoor Equipment (b) ERB Equipment Company (c) Treads & Auto Service, Inc. (d) Hutson, Inc. (e) Heartland Outdoor Equipment* (Recommended bid for acceptance) 2. Surplus Property Sealed Bid Form - 603 South 8c' Street (a) Shenon Minter (b) Macedonia Missionary Baptist Church* 3. Surplus Property Sealed Bid Form —605 South 8u' Street (a) Shenon Minter (b) Macedonia Missionary Baptist Church* 4. Surplus Property Sealed Bid Form — 1216 Park Avenue (a) Darrell Matheny* 5. Surplus Property Sealed Bid Form — 517 North 7t` Street (b) Kathleen Kelly* I(F)I Personnel Actions ATO MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1816 RELATED THE PURCHASE OF REAL PROPERTY LOCATED AT 605 SOUTH 8TH STREET BY HARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 605 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO S A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1815 RELATED TO THE PURCHASE OF REAL PROPERTY LOCATED AT 603 SOUTH 8TH STREET BY HARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 603 SOUTH 8m STREET AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAMF - I(I) I A MUNICIPAL ORDER NORTDECLARING THE REAL PROPERTY LOC TED AT 517 H 7 STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF tARK HLEEN KELLY IN THE AMOUNT OF $1.00 PLUS RECORDING AND DEED ARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND HORIZING THE MAYOR TO EXECUTE THE DEED AND ALL UMENTS RELATED TO SAME NICIPAL ORDER DECLARING THE REAL PROPERT GATED AT 1216 AVENUE TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF ELL MATHENY IN THE AMOUNT OF $1.00 PLUS RECORDING AND PREPARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND ORIZING THE MAYOR TO EXECUTE THE DEED AND ALL MENTS RELATED TO SAME NICIPAL ORDERAEPTING THE BIDOFHEARTLANDOUTDOOR MENT, INC., FOR SALE TO THE CITY OF THREE (3) ZTR MOWERS IN A L AMOUNT OF $26,331.10 FOR USE BY THE PADUCAH PARKS RTMENT GROUNDS MAINTENANCE DIVISION AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME y I(L) A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, RECTING THE CITY MANAGER AND HIS STAFF TO PROMPTLY NOTIFY NEIGHBORHOOD RESIDENTS AFTER A ESCAPE OCCURS AT THE KEETON CORRECTIONAL FACILITY A \ J August 21, 2018 At a Called Meeting of the Board of Commissioners, held on Tuesday, August 21, 2018, at 54:3bvjgrtiWI held at the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless r" presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Wilson and Mayor Harless (4). Commissioner Rhodes was absent (1). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. PRESENTATION(S) ANNUAL NATIONAL QUILT MUSEUM REPORT Frank Bennett, CEO of the National Quilt Museum gave an update on the growth of the National Quilt Museum over the last several years. He informed the Commission that the Museum receives visitors from more than 40 countries each year and has experienced approximately 50.9% growth over the past seven years. Based on the average amount visitors spend while in Paducah visiting the Museum, the overall impact to the local economy is approximately $17.4 million. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No items were removed and the Mayor asked the City Clerk to read the items on the Consent Agenda. I(A) Minutes for the July 23, July 24 and August 7, 2018 City Commission Meetings I(B) Receive & File Documents Minute File: 1. Notice of Cancellation for the Board of Commissioners Meeting on August 14, 2018 2. Notice of Called Meeting for the Board of Commissioners Meeting on July 23, 2018 3. Amended Notice of Called Meeting for the Board of Commissioners on August 7, 2018 4. Certificate of Liability Insurance and Right of Way Bond — StoneBridge Construction Deed File: 1. Quitclaim Deed — 2315 Powell Street (MO #2105) Contract File: 1. Contract For Services - a. Luther F. Carson Four Rivers Center (MO #2129) b. Paducah Transit Authority (MO #2130) c. Paducah Junior College — Art School (MO # 213 1) d. Paducah Junior College — Scholarship Fund (MO #2132) e. Brooks Stadium Commission — Signed by City Manager f National Quilt Museum — Signed by City Manager 2. Agreement between City of Paducah and HDR Engineering — Paducah Levee August 21, 2018 Reconstruction Project, Phase 2 (Signed by City Manager) 3. Renewal Agreement with Finley Fire Equipment (d/b/a Bluegrass Fire Equipment) for SCBA (MO #1970) 4. Edward Byrne Memorial Justice Assistance Grant (JAG) (MO 42123) 5. Change Order #2 — City Hall Restoration Project (Ord # 2018-7-8541) 6. Agreement between City of Paducah and HDR Engineering — Pavement Evaluation — (Ord # 2018-7-8542) Financials File: 1. Moody's Investors Services — Annual Comment on Paducah July 23, 2018 2. Paducah Water Works — Financial Highlights for June 2018 3. WKCTC — Television Department Annual Report (July 2017 — June 2018) 4. Upper Town Heritage Foundation Inc. Form 990 5. Yeiser Art Center —Financial Statement (through June 30, 2017) Proposals 1. Surplus Property Sale Sealed Bid — 2315 Powell Street (MO #2105) 2. Bids for Parks Utility Vehicle (all bids came in under $20,000) a. McKeel Equipment b. Heartland Outdoor Equipment 3. Bids for Six pickup trucks for use by multiple departments a. Linwood Motors *(Chosen bid) b. Paducah Ford I(C) Personnel Actions I(D) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR A STRATEGIC HEALTH RISK ADVISOR & STRATEGIC BENEFIT PLACEMENT SERVICES AND AN ADVISORY AGREEMENT SERVICES ADDENDUM WITH PEEL & HOLLAND FINANCIAL GROUP FOR ADMINISTRATION OF THE CITY OF PADUCAH'S HEALTH INSURANCE (M.O. # 2133; BK 10) I(E) A MUNICIPAL ORDER RATIFYING THE MAYOR'S EXECUTION OF A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY IN PARTNERSHIP WITH THE PADUCAH ART HOUSE ALLIANCE THROUGH THE NATIONAL ENDOWMENT FOR THE ARTS (NEA) FOR AN OUR TOWN GRANT IN THE AMOUNT OF $200,000 FOR PHASE II OF THE RESTORATION OF THE COLUMBIA THEATRE AND AUTHORIZING THE PLANNING DEPARTMENT TO SUBMIT SAID GRANT THROUGH THE ONLINE GRANT PORTAL (M.O. # 2134; BK 10) I(F) A MUNICIPAL ORDER APPROVING THE EXECUTION OF A GRANT APPLICATION TO OBTAIN A 2018-2019 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT, THROUGH THE U.S. DEPARTMENT OF JUSTICE, IN THE AMOUNT OF $11,816.00, TO BE USED BY THE PADUCAH POLICE DEPARTMENT FOR THE PURCHASE OF HAND HELD RADIOS (M.O. # 2135; BK 10) August 21, 2018 I(G) A MUNICIPAL ORDER APPROVING AN AGREEMENT WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD ON BEHALF OF THE FOUR RIVERS BEHAVIORAL HEALTH CENTER POINT RECOVERY CENTER, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME (M.O. # 2136; BK 10) I(H) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR THE PAT AND JIM BROCKENBOROUGH ROTARY HEALTH PARK FROM GAMETIME THROUGH THE US COMMUNITIES PURCHASING COOPERATIVE IN THE AMOUNT OF $51,157.19 (M.O. # 2137; BK 10) I(I) A MUNICIPAL ORDER ACCEPTING THE BID FOR SALE TO THE CITY OF SIX (6) PICKUP TRUCKS IN THE AMOUNT OF $145,412 FOR USE BY THE PARKS DEPARTMENT AND THE FLEET AND STREET DIVISIONS OF THE ENGINEERING -PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O. # 2138; BK 10) I(J) A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF DUMPSTERS, LIDS AND REPLACEMENT PARTS IN AN AMOUNT OF $120,000 FOR FY2018-2019 FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY OF PADUCAH (M.O. # 2139; BK 10) I(K) A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY REGIONAL AIRPORT IN THE AMOUNT OF $110,000 FOR GENERAL AVIATION AND AIR CARRIER SERVICES (M.O. # 2140; BK 10) I(L) I A MUNICIPAL ORDER NAMING THE LAKE AT BOB NOBLE PARK "LAKE GERRY B. MONTGOMERY" (M.O. # 2141; BK 10) Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Wilson and Mayor Harless (4) MUNICIPAL ORDER(S) MUNIS CONTRACT AMENDMENT FOR CODES & PERMITTING PHASE Commissioner Abraham offered motion, seconded by Commissioner Holland that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES FOR THE LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS AND SERVICES," be adopted.. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Wilson and Mayor Harless (4). (MO 4 2142; BK 10) August 21, 2018 ORDINANCES) —ADOPTION APPROVE STREET CLOSURE FOR 201 & ADAMS STREET Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF ADAMS STREET, A PORTION OF SOUTH 24TH STREET AND AN ALLEY PARALLEL TO SOUTH 24TH AND 25TH STREETS, BETWEEN ADAMS STREET AND JACKSON STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This Ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion of Adams Street, a portion of South 24'' Street and an alley parallel to South 24h and 25b Streets, between Adams Street and Jackson Street, and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Wilson and Mayor Harless (4). (ORD # 2018-8-8544; BK 35) COMMENTS COMMENTS FROM THE CITY MANAGER City Manager Arndt invited everyone to attend Music on the Riverfront this Saturday, August 25`h. The City Manager and Assistant City Manager Michelle Smolen have been working on the Strategic Plan to align the action steps with the citizen survey and budget. Two of the budget committees have held their first meeting and the others will be holding their first meetings soon. COMMENTS FROM THE BOARD OF COMMISSIONERS Commissioner Abraham commented on the Keeton Correctional Facility. Recent escapes from the facility have caused concern for the surrounding neighborhood. Commissioner Abraham suggests that the Commission and staff look at a process to notify residents of escapes from the facility and look at the City's options for revoking the facility's business license. PUBLIC COMMENTS Ron Ward commented on the potential for public-private partnerships to provide music in downtown Paducah on Friday nights. ADJOURN Mayor Harless offered motion, seconded by Commissioner Holland, to adjourn the meeting. All in favor. Meeting ended at approximately 6:28 p.m. ADOPTED: August 28, 2018 Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS �42 , FOR CITY COMMISSION CONFIRMATION z. V( Appointment NAME: Reappointment Regan Wainscott Joint Appointment g Joint Reappointment NAME OF BOARD OR COMMISSION: Historical & Architectural Review Commission (HARC) DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: June 4, 2021 APPOINTEE'S HOME ADDRESS: Street: 235 Kirby Lane City/Zip: Paducah, KY 42003 Phone: 270-556-8946 Email Address: rtWainS@gmail.com Appointee's Business Name: Marcum Engineering Address: City/Zip: Phone: gI hank you esigned erm Expired other (explain) TO REPLACE ON BOARD: Rodney Worak ADDRESS: City/Zip: Appointee Confirmation: Date: 8-20-2018 Board of Commission Approval: Original to: City Clerk Cc: Tammara Tracy Paul King pak@pfm.net By: Josh' Sommer BOARD CHAIRMAN: Paul King BOARDS and COMMISSIONS a APPOINTMENTS and REAPPOINTMENTS j .� FOR CITY COMMISSION CONFIRMATION Appointment NAME: Reappointment Joint Appointment Heather Coltharp Joint Reappointment NAME OF BOARD OR COMMISSION: Historical & Architectural Review Commission (HARC) DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: June 4, 2021 APPOINTEE'S HOME ADDRESS: Street: 303 Fountain Avenue City/zip: Paducah, KY 42001 Phone: Email Address: hcoltharp@comcast.net Appointee's Business Name: Address: City/Zip: Phone: hank you Resigned arm Expired Other (explain) TO REPLACE ON BOARD: ADDRESS: City/Zip: Appointee Confirmation: Date: 8-20-2018 By: Josh Sommer Board of Commission Approval: Original to: City Clerk CC: Tammara Tracy Paul King pak@pfcw.net BOARD CHAIRMAN: Paul King BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS ' qj�,, ' FOR CITY COMMISSION CONFIRMATIONv Appointment NAME: Reappointment Joint Appointment Christopher B. Jones Joint Reappointment NAME OF BOARD OR COMMISSION: Historical & Architectural Review Commission (HARC) DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: June 4, 2021 APPOINTEE'S HOME ADDRESS: Street: 610 Hillgate Road City/Zip: Paducah, KY 42001 Phone: Email Address: cjones@rahblackson.com Appointee's Business Name: Address: City/Zip: Phone: hankyou Resigned erm Expired Other (explain) TO REPLACE ON BOARD: City/Zip: Appointee Confirmation: Date: 8-20-2018 By: Josh Sommer Board of Commission Approval: Original to: City Clerk CC: Tammara Tracy Paul Kng pak@pfcw.net BOARD CHAIRMAN: Paul King x City of Paducah Request for Appointment to Boards & Commissions Application If you are interested in serving on one of the City Boards or Commissions, please complete this form and questionnaire and return along with your resume or bio to: Lindsay Parish RECEIVED City Clerk's Office Jul 1 City of Paducah P.O. Box 2267 CITY CLERK Paducah, KY 42002-2267 or e-mail to Lindsay Parish at 1 arish@paducahky gov Please Print Name (First) Regan Address 235 Kirby Lane Mailing Address (if different) city Paducah Home Phone n/a (Last) Wainscott state KY zip 42003 Cell Phone 270-556-8946 E-mail Address rtwains@gmail.com Please list the Boards or Commissions you prefer to serve on. (see attached form for list). P Choice Historical and Architectural Review Commission 2nd Choice Building Code Appeals Board t 3rd Choice Demolition Committee QUESTIONNAIRE F 1. Please list education or training relevant to your choice(s): Bachelor of Science, Engineering Graphics and Design, Murray State University. Curriculum included basic architectural courses. Please list work experience relevant to your choice(s): While I don't have any direct experience related to a city board, I do have experience working on Paducah city projects at my job. I have been the plumbing designer at Marcum Engineering on jobs such as the Paducah School of Art and the Merryman House relocation. Please list community volunteer service relevant to your choice(s): I volunteered with Paducah Main Street during their downtown open house events as a photographer, helped build the Paducah Rotary Playground, and usually volunteer for any downtown event such as BBQ on the River or Oktoberfest. 2. I would like to serve in the indicated positions(s) because: Local history and architecture are passions of mine. I study and investigate Paducah and McCracken County's past and regularly contribute to online discussions. Community service and involvement are important to me as well. 3. The following references may be contacted: Name: Baccus Oliver, P.E. Michael Same, . James Name. Address: 500 South 77th Btreet, Patlucah, KY 42002 Phone: 27o4a x27 4 Address: 4365 Buckner Lane Phnne• 270s19u194 4. Are you a resident of Paducah, KY? FlYes ✓, No 5. Are you a resident of McCracken County, KY? Yes ❑No 6. Please submit a resume and/or brief autobiography. I understand the role and responsibility of membership on these Boards or Commissions and I am willing to serve. In applying for appointment, I understand that the Mayor, Commissioners, board members and the Clerk's Office may contact me and/or the references above through the contact information listed. Regan Walnsmtt ore F;.m.�o..�uaJ,s...�„„,.,.�,,,,.�..a,,,�.,,�.. 7/18/2018 Signature Date Please return application to: Lindsay Parish City Clerk's Office PO Box 2267 Paducah, KY 42002 Your application will be kept on file for three years. Thank you for applying. Paducah Boards & Commissions 1. Paducah Airport Corporation 2. Board of Adjustment 3. Board of Assessment Appeals 4. Board of Ethics 5. Brooks Stadium Commission 6. Civic Beautification Board 7. Board of Civil Service Commission 8. Commissioners of Water Works 9. Electric Plant Board 10. Building Code & Electrical Appeals Board 11. Forest Hills Village, Inc. 12. Historical & Architectural Review Commission 13. Municipal Housing Commission 14. Paducah Junior College Board of Trustees 15. Paducah Golf Commission 16. Paducah Human Rights Commission 17. Paducah -McCracken County Convention and Visitors Bureau 18. Paducah -McCracken County Convention Center Corporation 19. Paducah -McCracken County Riverport Authority 20. Paducah -McCracken County Senior Citizens, Inc. 21. Paducah Planning Commission 22. Paducah Area Transit Authority 23. Paducah Main Street Board 24. Urban Renewal & Community Development Agency 25. Paducah McCracken Co. Telecommunication & Information Authority 26. Paducah -McCracken Co. Industrial Development Authority 27. Paducah -McCracken County Joint Sewer Agency 28. Historic Property Redevelopment Committee 29. Code Enforcement Board 30. Tree Advisory Board 31. Paducah Riverfront Development Authority Regan T. Wainscott t 235 Kirby Lane Paducah, KY 42003 270-556-8946 (cell) rtwains@gmail.com OBJECTIVE Experienced designer looking to expand my knowledge into the engineering field. SUMMARY Graduate of Murray State University, Murray, KY. Experienced in civil, mechanical, and architectural design using 2-D and 3-D software. Proficient with AutoCAD 2008-2018, Solidworks 2008-2012, and Pro -Engineer Wildfire 4.0-5.0. Additionally, I have taken courses in quality control, geometric dimensioning and tolerancing, ANSI standards, construction systems, strengths of materials, management, and manufacturing processes. EDUCATION EXPERIENCE While working at the Olmsted Dam Construction Project I worked with formwork design, reinforcing design, concrete and metal placements, and structural frame design. My experience at Marcum Engineering taught me how to design the mechanical systems inside commercial buildings, specifically plumbing design. We worked together as a team to coordinate the electrical, HVAC, and plumbing aspects of MEP design. The design process also involved working closely with architects, civil engineers, structural engineers, and city and school leaders. Murray State University Bachelor of Science: Engineering Graphics and Design College of Science, Engineering, and Technology. Graduation date: December 11, 2010 Marcum Engineering - Paducah, KY. Designer, May 2015 to present. Duties include designing plumbing and fire protection for commercial buildings. This involves sizing gas, water, sanitary sewer and vent piping, creating DWV diagrams, and coordinating site plans. URS - Olmsted Dam Construction Project - Olmsted, IL. Designer Il, June 2011 to May 2015. Responsibilities include making 2D shop drawings as well as 3D CAD models using Solidworks and AutoCAD 3D software. Other duties include solving interferences within the structures, problem solving with craft workers, and working alongside the USACE. Briggs and Stratton - Murray, KY. Operator, December 2009 to February 2010. Duties included assembling motors at different stages of production, troubleshooting tooling, supplying stations with necessary materials, and testing finished products. ACTIVITIES REFERENCES • Volunteer for several Paducah fundraising organizations • Member A.E.G.D. — Association of Engineering Graphics and Design — M.S.U. • Mountain Biking enthusiast • Local history enthusiast and amateur historian Dr. Bert Siebold, Professor Industrial and Engineering Tech. M.S.U., Murray, KY Office Phone: (270) 809-6913 Bert.siebofd@murraystate.edu Justin Neilson Construction Engineer Olmsted Dam Construction Project Office Phone: (618) 748-6073 Justin. neilson@aecom.com Lance Allison, CCE Director of Business Development BFW Engineering and Testing Office Phone: (270) 443-1995 lallison@bfwengineers.com BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS�� FOR CITY COMMISSION CONFIRMATION ' Appointment NAME: Reappointment Joint Appointment Kenneth B. Hurt, Sr. Joint Reappointment NAME OF BOARD OR COMMISSION: Paducah Human Rights Commission DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: July 24, 2021 APPOINTEE'S HOME ADDRESS: Street: 4001 Halehaven Drive (P. O. Box 3444) City/Zip: Paducah, KY 42001 (42002) Phone: 270-443-7969L.(r����+ Email AddresY—Mn �lUP+0Q,- Lynn'/ _, yk, ✓ v Appointee's Business Name: Address: City/Zip: Phone: 9(Ohank you esigned erm Expired ther (explain) TO REPLACE ON BOARD: Rafiel Banks I:\ 0177 City/Zip: Appointee Confirmation: Date: 8-20-2018 By: Shirley Thompson Board of Commission Approval: Original to: City Clerk CC: Shirley Thompsgn shirleythompson836Qyahoo.com :I 1 ' :► Shirley Thompson *. December 12, 2017 Kenneth B. hurt Sr. MBA, EA P.O. Bos 3444 Paducah, Kentucky 42002-3444. Mayor Brandi Harless 300 South 5th street P.O. Bos 2267 Paducah, Kentucky 42002-2267 Mayor Harless First I would like to say congratulations on becoming our Mayor. I met you when you spoke at the Paducah Murray State Campus at a forum when you were running for office. I am a 42 year resident of Paducah. I recently retired from the IRS on February. 2017 with over 30 years service, and retired from the Navy Reserve with 25 years 9 months in 2011. I saw in the Paducah Sawn: the City of Paducah had several volunteer vacancies on the Paducah Human Rights Commission. Please considered me for one of those volunteer vacancies and other volunteer vacancies as they become available. Attached is a copy of my resume. Sincerely and Merry Christmas to you and your family! RECEIVED DEC 2097 CITY CUERK KENNETH B. HURT SR. MBA, EA 400113alehaven Drive Paducah, Kentucky 42001 Home Telephone Number 270/443-7969 Cell Telephone Number-2M556.}613rj(j Lk) �j�� Pro51c: :1 Seasoned professional with over 30 years' experience (August 1957 thru February 10, 2017) Completing financial analysis, utilizing the U.S. Tax Code, collecting tax liabilities, securing various tax returns, and investigating diverse tai matters on behalf of the Internal Revenue Service. Organizing, communicating, planning, monitoring tax issues, and enforcing tax matters relative to the U.S. Tax Code. I resolve all these issues in a manner agreeable to the taxpayers, while always protecting the interest of the United States Government. I am a recent FLRP Graduate, and Acted as Supervisory Revenue Officer on several extended details. Seasoned professional with over 26 year's experience (January 1986 tbru October 2011) (providing admini trative, needed logistical, and technical support, in the area of computer software and hardware trouble shooting techniques, LAN (Local Area Network)) installation, and trouble shooting S11PRNlPR Nets, and LAN help desk. Supervising all the above on behalf of the United States Navy, and Navy Reserve. Qualification: o Expert in profit, and loss financial analysis. ® Expert communicator, customer relations, and assistance. ® Expert organizing, communicating, Planning, monitoring tax issues, and enforcing tax matters for the IRS. ® Expert OR case documentation, inventory management, and travel management relative to tax cases. w 9502 NEC instructor, Master Training Specialist (MTS), ITIS Instructor, Facilitator, and Conflict Manager. ® Skilled In supervising computer software/hardware troubleshooting. ® Skilled in installing, and configuring computer systems. ® Skilled in supervising SIP R Net LAN operations, and installations. ® Skilled in supervising, and operating the LAN help desk. ® Skilled in supervising Microsoft Applications, and Administration ® Skilled in supervising, and upgrading, and rep ' ' g PC's. ® Skilled in LAN Admini tration, and Webpage Administration. ® Skilled in Radio Watch, Computer based message processing, Gateguard, PC Message Terminal (PCIt'I'I'), Message Dissemination Subsystem S), Verification System (DPVS), and STU Telephones. ® Skilled in Navy Satellite Operations, and monitering. Education: • 1973 May, Lane College; Jackson, TN. — D.S. Degree Business with current Teaching Certificate. ® 1975 ICG Railroad; Paducah, i y. — Computer Operations Training. ® 1917 U.S. Navy Reserve; New Orleans, LA. —.APG Management School. • 1987.IRS; Detroit, MI. — IRS Revenue Officer Phase Y, II, and H Training. ® 1998 IRS; Memphis, TN. - Advanced Revenue Officer Training. ® 1999 IRS; Nashville, TN. — Facilitator Training. ® 2060 IRS; Nashville, TN. — Conflict Management, and Instructor Certification. ® 2000 July U.S. Navy; Coronado, CA. — Petty Officer First Class Leadership School. ® 2002 January U.S. Navy; Bahrain - Auxiliary Security Force Training. ® 2002 December Murray State University; Murray, KY. — MBA Degree • 2003 March IRS; Detroit, MI. — Windows XP Instructor Certification. ® 2007 25 June Selected as CPO. 0 2007 August -September CPO INDOQ Pinned CPO on 21 September. ® 2008 October completed CPO Leadership School Coronado, CA. ® 2009 April IRS Instructor Refresher Course St. Louis Mo. ® 200915 June 2009 Thru 31 July IRS Instructor for Revenue Officer Unit 1 New Hires, Covington, KY. 6 weeks IRS Instructor RO Unit 2 Oct/Nov 2009 Cincinnati, Ohio 5 weeks, and RQ Unit 2 Jan/Feb 2010. ® 2010 February Selected on The Job Instructor (OJl) for our new hire. ® 2010 August completed Advanced Revenue Officer Tech H Covington, KY. ® 2011 May Qualified as Watch Officer Global Communication Center Naval Station Pearl Harbor Hawaii. ® 2013 February selected to the IRS Future Leaders Readiness Program (FLRP) February 2013 thru February 2015 (2) years due to .IRS Budget. ® 2014 May thru July Central Region Instructor Advance Tech via Virtual Classroom utilizing, Computer Office Communicator/Live Meeting. ® 2615 February Graduated from FLRP. ® 2016 October Elected to NTEU Chapter Executive Counsel. ® 2017 June Certified as an IRS Enrolled Agent (EA) Professional Experience . 1987 To 2/10/2017: Revenue Officer (GS -12) with the internal Revenue Service in Paducah, KY.: Major ditties include; collection of tax, securing tax returns, and assisting taxpayers resolve diverse tax: issues, completing financial analysis for individual taxpayers, businesses, completing property title and courthouse searches utilizing the IRC, and U.S. Tax Code via enforcement to issue summons, file federal tax liens, levy, suits, and seize property. As a Revenue Officer one has to have very good judgment, and the ability to work independently with little supervision. Received numerous e Manager Awards and Performance Awards each year. Selected as RO Instructor for the new RO Hires June/July 2009, a (6) week course at Covington, KY. Instructor Unit 2 Cincinnati, Ohio Oct/Nov 2009 (5) weeks, and another Unit 2 Class in Cincinnati, Ohio JaWFeb 2010 5 weeks. OJI for new hire Feb/2010 thru Feb/2011. Act as Supervisory Revenue Officer on as needed bases. Selected into the FLRP on 2/2013. Acting Supervisory Revenue Officer for the Dayton Ohio Collection Group 2/1.8/2013 thra 6/18/2013 (120 Day Detail) and Lexington, Ky. Collection Group 9/8/2013 thru 12/30/2013 on a (100 Day Detail). June/July 2014 Instructor for the first roll out of the RO Advance Tech #1 Class via Live Meeting to Central Area RO's. Taught 2 classes with 37 students in the first class and 27 in the second class. OJI for members of the group with performance problems. I am my group's Resource Person for EQ, Currency of Inventory, and Training. I develop Job Aids, and most recently developed a Color Coded EQ Flow Chart with Attributes and IRM References. I am a Coach for RO's in my group with Performance Issues. Collateral Duties IRS: ® Diversity and EEO Advisory Committee and Chairman June 1999 Thru June 2001 • EEO Special Emphasis Coordinator for Paducah since 2002 m NTEU Steward for the Western Kentucky Area since January 2007 ® Safety Officer for the Paducah Office since January 2007 ® Selected Alternate Paducah Commissioners Representative August 2011 ® Selected as Paducah Commissioners Representative May 2012 ® Nominated to the Louisville KY. Chapter 25 NTEU Executive Council for a term beginning October 1, 2016 Thru September 30, 2019. Navy Recall to Active Duty: 2005 April To 2005 August: United States Navy NSA — Bahrain (ADT): Network Inventory, and Database Project Manager. Maintained OCONUS Navy Enterprise Network (ONE Net) that encompasses more than 3,200 customers, 2,500 workstations, 80 servers, and supporting 76 tenant commands. Supervised 8 technicians in the development, design, installation, and implementation of a neve inventory control system with remedy input sheets. Inventoried computer hardware for NSA Bahrain's 75 tenant commands, revealing 1,261 workstations, switches, and routers valued at $1,031,571.00. As Information Systems Security Manager, coordinated the ONE -Net Installation Design Review Team of 4 personnel, which identified network connectivity problems, and detailed drawings of both NIPR, and SIPR networks. This Design Review Team produced an 66AS-Built" Drawing Package of the Base network connectivity reviewing included over 75 buildings at a cost of over $571,000.00. Supervised the Installation of new J9 ' SIPR Net Cabling in NSA Building #1 at a cost of $267,000.00. Awarded the Navy, and Marine Corps Achievement Medal. 2001 November To 2002 July Presidential Recall Mobilized to NSA Bahrain Operation ENDURING FREEDOM: Supervised a team of 19 shipmates as Transient Liaison Unit Flight Operations Supervisor for Supply. Supervised the transfer of Military, and DOD Personnel arriving daily. Ensured that 450 personnel on commercial flights and 3,200 personnel on Air Mobility Command Flights representing 40 ships, and 70 commands were transferred to the base. Assistant LPO, Fire Warden, PRT Coordinator, MWR Representative, Petty Officer Indoctrination Instructor, Training Petty Officer, and developed, and wrote the SOP's for the unit. Received Letter of Commendation. ® 1986 To 13 July 2007: Naval Reserve Center Cape Girardeau, MO.;LPO, and AT Coordinator. Collateral Duties include Command Training Team (CTT), Command Financial Specialist (CFS), and IT System Analyst. Supervised 12 shipmates in managing 75 shipmates training evolutions. Assist all in selecting AT Training Billets that enhance their rates, and devotes numerous off duty hours. Manages an AT Budget of over $650,000.00 with zero discrepancies, providing over 2,165 man days to active duty commands with 100% unit participation. Created a user friendly computer program for inputting NROWS that has become a model for our Reserve Center. As IT System Analyst supervised 5 technicians at our reserve center in maintaining 2 servers with 35 workstations, and 165 customers. As CTT developed a rate training plan for each shipmate. As Command CFS assisted 87 shipmates in preparing their personal budgets. Conducted basic military training, and mentored 12 NRAC personnel, and one of them became Blue Jacket Of The Year. Received 4 Navy and Marine Corps Achievement Medals (2001, 2002, 2003, 2005) while in the reserves, and was Selected as Sailor Of The Year for the Reserve Center 2001. June 2, 2007 Project Manager first ever NOSC Disaster Drill. Partnered with the City of Cape Girardeau Community Emergency Response Team (CERT). CERT is designed to increase the preparedness, and readiness to all types of disasters. Supervised 27 shipmates as .first responders to a mock disaster. Devoted over 1,425 off duty hours. The 27 shipmates became certified in Fire Suppression, Boa Cribbing, Search, and Rescue, Medical, and Morgue Ops. Selected as CPO 25 June 2007. June 2008 to October 15, 2011 Senior Enlisted Advisor (SEA) for NOSC Louisville, KY. for the Ops Support Unit of 56 members. Received my 5th Navy and Marine Corp Achievement Medal October 15, 2011, and retired from the Navy Reserve. 1975 To 1986: Computer Operations ICG Railroad, Paducah, ICY.: Data Processing, telecommunications, and computer operations relative to railroad freight, and train movement. This railroad went out of business in Paducah in 1986. Also worked as a railroad crew caller in Paducah, ICY., t and operator in Springfield, Ill. communicating with train crews, and dispatchers. I was selected into the railroad engineer program, but the railroad went out of business. . 1974 To 1975: Apartment Manager for the Edward Davis & Company, Memphis, TN. Managed and supervised a team of 15 maintenance, and office personnel in the management of 100 apartments in Union City, TN., and 48 Apartments in Dyersburg, TN. Supervised the collection of rents, bookkeeping, maintenance, and contract work. Left this firm to pursue a position with more upward mobility and benefits. Volunteer: May 1996 Thru December 2000 Paducah- McCracken County Mentor for elementary students for the Paducah Independent School System. Real Cross Disaster Volunteer 2001to2011 January 2005 to Present Juvenile Volunteer Counselor (Life Skills) with the McCracken County Juvenile Facility. President of Omega Psi Phi Fraternity Graduate Chapter in Paducah since 2006 _ - July July 2012 to Present W. C. Young Community Center Board Member July 2015 to Present State of Kentucky Citizens Foster Care Review Board Member I attend Harrison Street Baptist Church under Minister Rev Dr. Hudson. Hobbies: Photography, Jogging, and Fishing BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION l., � v n, Appointment NAME: Reappointment Paul Bradford Joint Appointment Joint Reappointment NAME OF BOARD OR COMMISSION: Paducah Planning Commission DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: August 31, 2022 APPOINTEE'S HOME ADDRESS: Street: 527 M.L. King Jr. Drive City/Zip: Paducah, KY 42001 Phone: Email Address: phbradford@1776bank.com Appointee's Business Name: Independence Bank Address: City/Zip: Phone: hank you Resigned erm Expired Other (explain) TO REPLACE ON BOARD: ADDRESS: City/Zip: Appointee Confirmation: Date: 8/20/2018 By: Josh Sommer Board of Commission Approval: Original to: City Clerk BOARD CHAIRMAN: CC: ccreceliusa@wpsdlocal6.com Cathy Crecelius BOARDS and COMMISSIONS APPOINTMENTS and REAPPOINTMENTS FOR CITY COMMISSION CONFIRMATION Appointment NAME: Reappointment Joint Appointment Cathy Crecelius Joint Reappointment NAME OF BOARD OR COMMISSION: Paducah Planning Commission DATE TO BE PLACED ON AGENDA: August 28, 2018 EXPIRATION OF TERM DATE: August 31, 2022 APPOINTEE'S HOME ADDRESS: Street: 306 North 8th Street City/Zip: Paducah, KY 42001 Phone: Email Address: ccrecelius@wpsdiocal6.com Appointee's Business Name: WPSD Address: City/Zip: Phone: g hank you Resigned erm Expired Other (explain) TO REPLACE ON BOARD: ADDRESS: City/Zip: Appointee Confirmation: Date: Board of Commission Approval: 8/20/2018 By: Josh Sommer Original to: City Clerk BOARD CHAIRMAN: CC: ccrecelius@wpsdlocal6.com Cathy Crecelius CITY OF PADUCAH August 28, 2018 A7 t r Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Manager's Signature gla�I r � Date LPW - STREET Breeden III, Allen D. Lynn, Dalton McManus, Gregory L. Orenduff, Hunter B. PARKS SERVICES Byes, Jaylon S. Roberts, Matthew R. POLICE OPERATIONS Sykes, Nicholas S. "Failed post -employment testing GI I Y UF PADUCAH PERSONNEL ACTIONS August28,2018 POSITION ROW Maintenance Person ROW Maintenance Person ROW Maintenance Person ROW Maintenance Person PREVIOUS POSITION AND BASE RATE OF PAY Laborer $15.88/Hr. ROW Maintenance Person $18.54/1-1r•. POSITION Police Officer Recruit RATE $16.69/Hr. $16.69/Hr. $16.69/Hr. $16.69/Hr. NCS/CS FLSA NCS Non -Ex NCS Non -Ex NCS Non -Ex NCS Non -Ex CURRENT POSITION NCS/CS FLSA AND BASE RATE OF PAY ROW Maintenance Person NCS Non -Ex $18.54/Hr. Laborer NCS Non -Ex $17.26/Hr. REASON Employment offer recinded AP MUNICIPAL ORDER NO. ' 1 v� Ito A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1816 RELATED TO THE PURCHASE OF REAL PROPERTY LOCATED AT 605 SOUTH 8TH STREET BY HARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 605 SOUTH 8' STREET AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME WHEREAS, the City adopted Municipal Order No. 1816 on February 10, 2015, authorizing the sale of 605 South 8a' Street to Mr. Harland Brazier; and property; and WHEREAS, Mr. Brazier never exercised his right to purchase the WHEREAS, it is necessary to repeal Municipal Order No. 1816; and WHEREAS, pursuant to Section 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made that the City does not have any use at this time or in the future for property located at 605 South 8th Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on June 10, 2018, and bids were opened on June 25, 2018; and 8u' Street; and WHEREAS, two bids were received for the property located at 605 South WHEREAS, the City desires to accept the best -evaluated bid of Macedonia Missionary Baptist Church. KENTUCKY: NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, SECTION 1. That the City of Paducah hereby repeals Municipal Order No. 1816 entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 605 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME" in its entirety. SECTION 2. The Board of Commissioners hereby declares the property located at 605 South 8a' Street to be surplus property as it relates to the operations of the City. Further, the Board of Commissioners hereby accepts the bid of Macedonia Missionary Baptist Church in the amount of $50.00 plus recording and deed preparation fees for the purchase of real property located at 605 South 8`" Street subject to the review and approval by the Director of Planning of the final site plan, evaluations and construction plans of any future development. SECTION 3. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 2 above. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 \mo\prop sale—repeal & sell — 605 South 8" Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Determination and Sale of Surplus Property at 605 South 8th Street ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Tammara Tracy Background Information: Municipal Order 1816 adopted by the commission Feb. 10, 2015 determined that this property is surplus and authorized the transfer to Harland Brazier. Mr. Brazier never exercised his right to purchase the property. Legal counsel advised that the order is to be rescinded when a new buyer is presented. This action would rescind Municipal Order 1816, determine that 605 South 8th Street is surplus property owned by the City of Paducah, and authorize the transfer of the vacant lots to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city code. Two sealed bids were received. Bid # 1: Macedonia Missionary Baptist church submitted a bid for $50.0 for the lot. Plans include maintaining the property and using it for church functions and activities. Bid # 2: SheNon Minter submitted a bid for $500.00 for the lot. His proposal states that he has been to the bank and discussed his desire to develop properties; however he did not include any proof of financial ability or specific details of future plans for this particular property with his proposal. Goal: ® Strong Economy ® Quality Services Funds Available: Account Name: N/A Account Number: N/A Staff Recommendation: ® Vital Neighborhoods ❑ Restored Downtowns Finance Accept Bid #]subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any future development. Attachments: Staff Report & Determination SOA 2018-055 epartment ead V City Cl r� City Manager R:IP[mnring120 Community Derelopme tiSurphts PropertieslProperties subnhitted.for trmhsferl8dh S! South 605 SOA 2078-0551AAF- 605 South 81h Sh-eet.doccR: IPtomring120 Community DevelopmentlSmplus PropertieslPrope9ies suGnhitted.fm, transfer180h St Soudh 605 SOA 20/8-0551AAF- 605 South 8th Sireet.doac STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-055 August 28, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information <, \ , \ \:-II\ \ \\ Comprehensive Land Use Plan Suburban Zoning Map R-4 R. Planning= Community DevelopmenASurplus PropertieslProperties submitted for transfeA605 South 8th Street SOA 2018-0550h Street South 605 - Transfer Report.docx Acquisition of the Property The city has been abating the property prior to acquisition since 1989 and the total amount of the liens on the property was $17,590. The property went through foreclosure in 2014 and the city acquired the lot by commissioners deed dated July 22, 2014 and recorded in Deed Book 1282 Page 338 recorded on July 24, 2014. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible owner placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. The Comprehensive Plan's Future Land Use map recommendations Neighborhood Conservation. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on June 10, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on June 25, 2018. Notice was also posted on the property requesting sealed bids. Two bids were received before the deadline. STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 313 BID # 1 Macedonia Missionary Bid Amount: $50 Baptist Church Proposal includes maintaining the property and using it for church functions and activities. BID #2 SheNon Minter Bid Amount: $500 The proposal states that the applicant has been to the bank and discussed the intention to develop the properties; however no documentation, proof of financial ability, orspecific details were submitted. Staff Recommendation This lot is very narrow measuring 25' in width. Since the lot is substandard, staff strongly recommends that this lot not be sold as freestanding, but rather it should be associated with the lot on either side. Since neither bid was from the property owner of 607 South 811, Street, it is recommended that the disposal of this lot match the disposal of lot at 603 South 8th Street subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any building that would be located on the property. f Ar MUNICIPAL ORDER NO.¢/� A MUNICIPAL ORDER REPEALING MUNICIPAL ORDER NO. 1815 RELATED TO THE PURCHASE OF REAL PROPERTY LOCATED AT 603 SOUTH 8TH STREET BY HARLAND BRAZIER; FURTHER DECLARING THE PROPERTY TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF MACEDONIA MISSIONARY BAPTIST CHURCH IN THE AMOUNT OF $50.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 603 SOUTH 8T" STREET AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME WHEREAS, the City adopted Municipal Order No. 1815 on February 10, 2015, authorizing the sale of 603 South 8t' Street to Mr. Harland Brazier; and property; and WHEREAS, Mr. Brazier never exercised his right to purchase the WHEREAS, it is necessary to repeal Municipal Order No. 1815; and WHEREAS, pursuant to Section 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made that the City does not have any use at this time or in the future for property located at 603 South 8t` Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on June 10, 2018, and bids were opened on June 25, 2018; and 8a' Street; and WHEREAS, two bids were received for the property located at 603 South WHEREAS, the City desires to accept the best -evaluated bid of Macedonia Missionary Baptist Church, KENTUCKY: NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, SECTION 1. That the City of Paducah hereby repeals Municipal Order No. 1815 entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 603 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME" in its entirety. SECTION 2. The Board of Commissioners hereby declares the property located at 603 South 8`t' Street to be surplus property as it relates to the operations of the City. Further, the Board of Commissioners hereby accepts the bid of Macedonia Missionary Baptist Church in the amount of $50.00 plus recording and deed preparation fees for the purchase of real property located at 603 South 8"' Street subject to the review and approval by the Director of Planning of the final site plan, evaluations and construction plans of any future development. SECTION 3. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 2 above. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 \mo\prop sale—repeal & sell — 603 South 8" Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Determination and Sale of Surplus Property at 603 South 8th Street ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Tammara Tracy Background Information: Municipal Order 1815 adopted by the commission Feb. 10, 2015 determined that this property is surplus and authorized the transfer to Harland Brazier. Mr. Brazier never exercised his right to purchase the property. Legal counsel advised that this order be rescinded when a new buyer is presented. This action would rescind Municipal Order 1815, determine that 603 South 8th Street is surplus property owned by the City of Paducah, and authorize the transfer of the vacant lots to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city code. Two sealed bids were received. Bid # 1: Macedonia Missionary Baptist church submitted a bid for $50.0 for the lot. Plans include maintaining the property and using it for church functions and activities. Bid # 2: SheNon Minter submitted a bid for $500.00 for the lot. The proposal states that he has been to the bank and discussed his desire to develop properties; however neither proof of financial ability nor specific details of future plans for this particular property as required were submitted with the proposal. Goal: ® strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Accept Bid # 1 subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any future development. Attachments: Staff Report & SOA 2018-054 Department ead r y Cl k- '"U City Manager 2: I Plmming120 Co mnunin, Developmen Suhplus ProperiieslPo operlies submilted fm li ansferl Std SI South 603 SOA 2018-054UAF- 603 Souih 81h Sireadocc STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-054 AUGUST 28, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information ADDRESS 603 South 8t" Street S a r 'gam - GE il Vicinity Map CASE No. SOA 2018-54 SIZE OF PROPERTY 41' by 165' approx. IMPROVEMENTS None ZONING R-3 COMPR'EHENSIVEPLAN Neighborhood Conservation FLOODPLAIN No 500 05`8` �. � ws N � y Comprehensive Land Use Plan OscS� 6p9 `j \ Suburban \ t. 0005 �\ R-4 Zoning Map STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 2/3 Acquisition of the Property The city has been abating the property prior to acquisition since 1989 and the total amount of the liens on the property was $17,590. The property went through foreclosure in 2014 and the city acquired the lot by commissioners deed dated July 14, 2014 and recorded in Deed Book 1281 Page 683 recorded on July 14, 2014. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. The Comprehensive Plans Future Land Use map recommendations Neighborhood Conservation. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on June 10, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on June 25, 2018. Notice was also posted on the property requesting sealed bids. Two bids were received before the deadline. R: �Plonning�20 Community Development�Surplus Properties Properties submitted for tronsfer�503 South 8th Street SOA 2018-054 8th Street South 603 - Transfer Report. docx STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 3/3 BID # l Macedonia Missionary Bid Amount: $50 Baptist Church Proposal includes maintaining the property and using it for church functions and activities. BID #2 SheNon Minter Bid Amount: $500 The proposal states that the applicant has been to the bank and discussed the intention to develop the properties; however no documentation, proof of financial abilily, orspecific details were submitted. Staff Recommendation The area in which the lot is located is distressed. The type and quality of development on every lot contributes to the success or distress of the overall area. The lots are located across the street from the Hotel Metropolitan site (Upper Town Heritage Foundation) which is an important community heritage site that is ongoing historic restoration efforts. Not-for-profit and religious uses can provide a stabilizing force if maintained at a high standard and developed in a cohesive manner. Bid #1 proposes lawn care and church activities for the church located immediately across the alley. Infill development is generally always preferred and encouraged; however, it is critical that any development is at a quality level that encourages reinvestment in the area. Consequently, any new development should be compatible and uphold the positive aspects of the existing development pattern. Bid #2 did not submit any plans or documentation regarding any. intended development. Staff recommends rejecting Bid #2 based upon the incomplete nature of the bid (lack of information and financial commitment). Therefore, it is recommended to accept Bid #1 subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any building that would be located on the property. MUNICIPAL ORDER NO. al I J!S A MUNICIPAL ORDER DECLARING THE REAL PROPERTY 06 LOCATED AT 517 NORTH 7TH STREET TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF KATHLEEN KELLY IN THE AMOUNT OF $1.00 PLUS RECORDING AND DEED PREPARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME WHEREAS, pursuant to Section 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made that the City does not have any use at this time or in the future for property located at 517 North 7th Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on October 20, 2017, and no bids were received by the bid opening date of November 8, 2018; and WHEREAS, pursuant to KRS 82.083(5), the City continued to pursue sale of said property and received a bid from Kathleen Kelly; and WHEREAS, the City desires to accept the bid of Kathleen Kelly who proposes an investment of $130,000.00 to construct a building to be used as a living space and art studio. NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Board of Commissioners hereby declares the property located at 517 North 7h Street to be surplus property as it relates to the operations of the City. Further, the Board of Commissioners hereby accepts the bid of Kathleen Kelly in the amount of $1.00 plus recording and deed preparation fees for the purchase of real property located at 517 North 7th Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 \mo\prop sale -517 North 7 Street Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Determination and Sale of Surplus Property at 517 North 7`" Street ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Tammara Tracy Background Information: This action would determine that 517 North 7th Street is surplus property owned by the City of Paducah and authorize the transfer of the vacant lot to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city code. No responsible bid submitted. Sec. 2-654(3)c allows competitive negotiations after an invitation for bids has been made in accordance with section 20654 (a) through (e) and no bids have been received from responsive and responsible bidders. In accordance with the above stated condition, one bid was later submitted. Kathleen Kelly submitted a bid for $1.00. The proposal is for new construction of one live -work unit. The proposed building would be a 20' X 56' slab foundation building consisting of living space in the rear and an art studio. The total proposed investment would be $130, 000. Goal: ® Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Accept bid and transfer the property to Kathleen Kelly for the offer of $1 based on Sec. 2- 654(3)c of the Paducah Code of Ordinances. The construction plans have been approved by the Planning Department and HARC. Attachments: Staff Report & Determination SOA 2018-066 City Manager R:Tlanntng120 Community Development Suiphis ProyertiesA,01jerties submitted fm' lransfe)-Mh SIN 517 SOA 2018-0661AAF 7thSireet North 517 #2.doca- STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-066 AUGUST 28, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information ADDRESS 517 North 71h Street ! ` C s;. ' CASE,NO. SOA 2018-066 ( Ja e SIZE OF PROPERTY 32' by 115' approx. IMPROVEMENTS None ZONING H-2 COMPREHENSIVE PLAN Neighborhood Conservation FLOODPLAIN No General Vicinity Ma 113R: \Planning\20 Community Development\Surplus Properties\Properties submitted for transfer\7th St N 517 SOA 2018-066\517 North 7th Street - Transfer Report #2.docx STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 213 Acquisition of the Property This lot was donated to the City of Paducah to be used to further the redevelopment of the Lower Town area in 2004 by Lewis and Patsy Chumbler. The city has maintained the property since that time. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs. The proposed development in consistent with the intended use at the time the property was acquired and with the intentions of the Comprehensive Plan and redevelopment strategy.. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on Sunday, October 20, 2017 requesting interested parties to submit a sealed bid on or before 10 AM on Nov. 8, STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 313 2017. Notice was also posted on the property requesting sealed bids. No responsive and responsible bids were received. Sec. 2-654(3)c allows competitive negotiations after an invitation for bids has been made in accordance with section 20654 (a) through (e) and no bids have been received from responsive and responsible bidders. In accordance with the above stated condition, one bid was later submitted. BID # 1 Kathleen Kelly Bid Amount: $1.00 She proposes a new construction to be both live and work space. The proposed building would be a 20' X 56' slab foundation building consisting of living space in the rear and a art studio to the front. The total proposed investment is $130,000. Recommendation The lot is located within the H-2 district which requires HARC review and approval of plans and design. Staff has worked with the applicant and i-5 Design Group Inc. to insure that the plans would compatible with the surrounding homes in the neighborhood. The proposed design was approved by HARC on Dec. 11, 2017. Therefore, it is recommended to accept the bid and transfer the property to Kathleen Kelly accepting the offer of $1.00 subject to the standard clause applied in Lower Town stating that the property would revert back to the City if the owner fails to comply with the submitted proposal. AJLio ku MUNICIPAL ORDER NO. A MUNICIPAL ORDER DECLARING THE REAL PROPERTY LOCATED AT 1216 PARK AVENUE TO BE SURPLUS PROPERTY, ACCEPTING THE BID OF DARRELL MATHENY IN THE AMOUNT OF $1.00 PLUS RECORDING AND DEED PREPARATION FEES FOR PURCHASE OF SAID REAL PROPERTY AND AUTHORIZING THE MAYOR TO EXECUTE THE DEED AND ALL DOCUMENTS RELATED TO SAME WHEREAS, pursuant to Section 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made that the City does not have any use at this time or in the fixture for property located at 1216 Park Avenue, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on June 3, 2018, and one (1) bid was received and opened on June 18, 2018; and WHEREAS, the City desires to accept the bid of Darrell Matheny who owns the adjacent property at 1214 Park Avenue and who proposes an investment of $18,000.00 to remove a hazardous tree, create a circle drive and ultimately erect a 30x40 garage. NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Board of Commissioners hereby declares the property located at 1216 Park Avenue to be surplus property as it relates to the operations of the City. Further, the Board of Commissioners hereby accepts the bid of Darrell Matheny in the amount of $1.00 plus recording and deed preparation fees for the purchase of real property located at 1216 Park Avenue, subject to the review and approval by the Director of Planning of the final site plan, evaluations and construction plans of the garage that will be located on the property SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 \mo\prop sale -1216 Park Avenue Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Determination and Sale of Surplus Property at 1216 Park Avenue ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Tammara Tracy Background Information: This action would determine that 1216 Park Avenue is surplus property owned -by the City of Paducah and authorize the transfer of the vacant lot to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city code. One sealed bid was received. Darrell Matheny submitted a bid for $1.00. He proposes to put remove one tree that is hazardous and make a circle drive to tie the lot with 1214 Park Avenue with long term plans to erect a 30 X 40 garage at the back of the property. He currently owns the adjacent lot. Goal: ® Strong Economy ® Quality Services ®Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Accept bid and transfer the property to Darrell Matheny for his offer of $1 plus the cost of deed preparation ($60.00) and recoding fee ($17.00) subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of the garage that will be located on the property. Attachments: Staff Report 4,Da r�nination SOA 2018-051 2 Y lC •� Department Hea it, k � ity Manager R: IPlmmingl20 ConmmnilY DevelopmewlSurplus Properties) Pi operties submitted,for 7ransfei Palk Ave 1216 SOA 2018-05 PAAF - 1216 Park Avenue. doca STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-051 AUGUST 28, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information ADDRESS 1216 Park Avenue ro;srN sr err(°�riR m CASE NO. SOA 2018-051 LAWK FORbs;sr cr'(5D <r, SIZE OF PROPERTY 50' by 165' approx. aLLt�t MP�t(Ot µ;9\i (�(E5( IMPROVEMENTS None 5f>Tu o�yt '3 N os ZONING B-3 COMPREHENSIVE PLAN Urban Residential i FLOODPLAIN No A General Vicinitv Man �•-�'P�o � h, � " � of � a ��.� / j ' �� \,�A ✓ �^ 40 1 �'ji ka NCCZ Comprehensive Land Use Plan Zoning Ma R: A Planning \20 Cmvnrunih/ Development \ Surplus Properties \ Properties subntiffed for transfer \ Park Am 1216 SOA 2018-051 A Pm$ 1216-Trmufer Report #2.Aora' STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 2/3 Hcqu1s1T1on or Tne rroperty The City of Paducah demolished the house and placed a lien on the property for $4947.50. The City has been abating this property since 2005 and the total amount of liens on the property was $8,332.23. The City purchased this lot by deed dated June 23, 2005 and recorded in Deed Book 1067 Page 404. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on June 3, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on June 18, 2018. Notice was also posted on the property requesting sealed bids. Only one bid was received before the deadline. STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 3/3 The bidder resides in McCracken County and owns the adjacent lot at 1216 Park Avenue BID # 1 Darrell Matheny Bid Amount: $1.00 plus deed preparation costs ($77) He proposes to put remove one tree that is hazardous and make a circle drive to tie the lot with 1214 Park Avenue with long term plans to erect a 30 X 40 garage at the back of the property. He currently owns the adjacent lot. The proposed investment is $18,000. Staff Recommendation While the bidder does not have any plans for the property in the immediate future, he does indicate he will build a garage on the property with a proposed completion date of fall 2019. If development occurs, it must occur carefully so not to harm surrounding development, both existing and future. Consequently, any new construction should be compatible and uphold the existing residential development pattern. The surrounding homes have front doors and ample porches oriented toward Park Avenue; the dominant roof pitch matches or exceeds 6/12; and the construction of existing homes uses traditional residential materials and methods. It is further noted that vehicle access is from the alley. These are the type of general characteristics that would be reviewed for compatibility. Any future garage would have to meet the requirements of Section 126-86 (A) (1) of the Paducah Zoning Ordinance. Therefore, it is recommended to accept the bid and transfer the property to Darrell Matheny accepting the offer of $1.00 plus the cost of deed preparation ($60.00) and recording fee ($17.00) subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any building that would be constructed or located on the property. MUNICIPAL ORDER NO. t9 I LI q f A MUNICIPAL ORDER ACCEPTING THE BID OF HEARTLAND OUTDOOR EQUIPMENT, INC., FOR SALE TO THE CITY OF THREE (3) ZTR MOWERS IN A TOTAL AMOUNT OF $26,331.10 FOR USE BY THE PADUCAH PARKS DEPARTMENT GROUNDS MAINTENANCE DIVISION AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Heartland Outdoor Equipment, Inc., for two (2) Hustler ZTR 60" Cut Mowers at $10,249.20 each and one (1) Hustler ZTR 48" Cut Mower at $5,832.70.00, for a total price of $26,331.10, for use by the Paducah Parks Department Ground Maintenance Division, said bid being in substantial compliance with bid specifications, and as contained in the bid of Heartland Outdoor Equipment, Inc., of July 26, 2018. SECTION 2. The Mayor is hereby authorized to execute a contract with Heartland Outdoor Equipment, Inc., for the purchase of three (3) ZTR Mowers, authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. These purchases shall be charged to Fleet Lease Trust Fund — Rolling Stock/Vehicles Account No. 71000210-540050. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 MO\ZTR Mowers 8-2018 OD500 AGREEMENT Page 1 d 1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE THREE (3) ZTR MOWERS THIS AGREEMENT, made this day of , 20_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and HEARTLAND OUTDOORS hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide THREE (3) ZTR MOWERS to be used by the PARKS DEPARTMENT GROUNDS MAINTENANCE DIVISION in full compliance with the Bid Proposal Dated July 23. 2018 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3, THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Twenty -Six Thousand Three Hundred Thirty -One Dollars and Ten Cents ($26,331.10) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Municipal Order # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky, ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR BY TIT ADDRESS: CITY OF PADUCAH, KENTUCKY 0 Brandi Harless, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Three (3) ZTR Mowers for use by the Parks Department Grounds Maintenance Division ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On July 26, 2018, sealed written bids were opened for the purchase of Three (3) ZTR Mowers for use by the Parks Department Grounds Maintenance Division. Lowest evaluated bid was received from Heartland Outdoor containing Two (2) Hustler ZTR 60" Cut Mowers at $10,249.20 and One (1) Hustler ZTR 48" Cut Mower at $5,832.70 for a total price of $26,331.10. The delivery time will be 1 day after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicles Fleet Lease Trust Fund Account Number: 71000210-540050 Staff Recommendation: To receive and file the bid and adopt an Municipal Order authorizing the Mayor to execute a contract with Heartland Outdoor for the purchase of Three (3) ZTR Mowers for use by the Parks Department Grounds Maintenance Division in the total amount of $26,331.10. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract 'ti. 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O dw ❑ w Ir N 'i R (p W w CO MUNICIPAL ORDER NO.� AN MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, DIRECTING THE CITY MANAGER AND HIS STAFF TO PROMPTLY NOTIFY NEIGHBORHOOD RESIDENTS AFTER AN ESCAPE OCCURS AT THE KEETON CORRECTIONAL FACILITY WHEREAS, the Board of Commissioners of the City of Paducah believe that it is best interest of the citizens of Paducah for the City to notify the residents that live in the Keeton Correctional Facility neighborhood, after the City receives notification of an escape; and WHEREAS, the Board of Commissioners of the City of Paducah desire to utilize the most efficient and effective methods possible to make such notification. NOW, THEREFORE, by the adoption of this Municipal Order, the Board of Commissioners HEREBY ORDERED THAT: SECTION 1. The City Manager and his staff are directed to promptly notify the residents that live within the Keeton Correctional Facility neighborhood, after the City receives notification of an escape. SECTION 2. This Municipal Order shall become effective on the date of its adoption and shall remain in effect until amended or repealed by action of the Board of Commissioners of the City of Paducah, Kentucky. Brandi Harless, Mayor ATTEST: Lindsay Parish, City Clerk Adopted by the Board of Commissioners, August 28, 2018 Recorded by Lindsay Parish, City Clerk, August 28, 2018 \no\Keeton Correctional Escape Notification Agenda Action Form Paducah City Commission Meeting Date: 08/28/2018 Short Title: Emergency Notification ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: City Manager -James W. Arndt Presentation By: City Manager -James W. Arndt Background Information: This Municipal Order requires the City Public Safety Departments to promptly notify the residents that live in the Keeton Correctional Facility neighborhood, after the City receives notification of an escape. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve the Order requiring public notification after an escape. Attachments: Municipal Order No. ? Department Head �Citt Cle "c ity Manager ORDINANCE 2018-8- AN ORDINANCE APPROVING CHANGE ORDER NO. 3 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE AMOUNT OF $63,854.00 FOR THE CITY HALL PHASE I PROJECT AND DECLARING AN EMERGENCY TO EXIST WHEREAS, the City Commission approved Ordinance No. 2018-1-8512 on January 23, 2018, to enter into a contract with A & K Construction in the total amount of $4,293,781.00 for the City Hall Phase I Project; and WHEREAS, the City Commission approved Ordinance No. 2018-7-8538 on July 10, 2018, which reduced the contract by $206,381.00, for a total contract price of $4,087,400.00; and WHEREAS, the City Commission approved Ordinance No. 2018-7-8541 on July 24, 2018, which increased the contract by $16,836 for a total contract price of $4,104,236; and WHEREAS, Change Order No. 3 is now required for scaffolding, curtain barrier and IMAC Emergency Clean Up Services which are necessary after the discovery of asbestos in the City Hall lantern which together create a net increase to the contract of $63,854.00, for a total contract price of $4,168,090.00. NOW THEREFORE, BE IT ORDAINED BY BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Authorizations & Recitals. The Mayor is hereby authorized to execute Change Order No. 3 with A & K Construction for an overall price increase in the amount of $63,854.00 for the City of Paducah's City Hall Phase I Project, henceforth, increasing the total contract price to $4,168,090.00. SECTION 2. Emergency Declared Pursuant to KRS 83A.060, the City Commission suspends the requirement of a second reading of this ordinance. As grounds therefor, the City Commission does hereby declare an emergency to exist due to the need for immediate action for asbestos abatement for the health and wellbeing of city personnel and the public. SECTION 3. Effective Date. This ordinance shall become effective immediately upon its adoption by affirmative vote of 2/3 or more of the legislative body. ATTEST: Lindsay Parish, City Clerk Brandi Harless, Mayor Introduced & Adopted by the Board of Commissioners August 28, 2018 Recorded by Lindsay Parish, Paducah City Clerk, August 28, 2018 Published by The Paducah Sun, \ord\eng\chgord 3 -City Hall Phase I Project increase emergency Agenda Action Form Paducah City Commission Meeting Date: August 28`h, 2018 Short Title: Change Orders #3 and #4: City Hall Phase I Improvement Project ❑Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Maegan Mansfield, P.E., EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: As a part of the City Hall Phase I project, the interior lantern/atrium area of City Hall was to be repaired due to water leaks that had occurred through the skylight windows. The project plans and specifications called for replacement of skylight windows, the replacement of birch trim board surrounding the skylight windows, and the refinishing of the wooden grid. The interior face of the atrium/lantern area was also specified to be painted. According to 1963 original construction plans of the building, the interior face of the lantern was constructed out of concrete. However, during construction it was discovered a plaster finish was applied, although not detailed in original plans or known by the design team. Upon removal of the wooden grid, small portions of debris from the interior face of the lantern began to fall due to abrasion of the surface. It was anticipated that the interior face would stay intact during the removal of the wooden grid. As increasingly more sections of the interior face began to fall, the project team became concerned that other materials (aside from concrete and plaster) were used in original construction. In order to abide by Kentucky Heritage Council standards, the design team began to formulate a plan to repair the small portions of the interior face that had fallen and/or was loosened due to years of leaking lantern windows constructed with the original structure. Through design team inspection, it was determined that approximately 50% of the ceiling surface is not fully intact and endanger of coming loose. During this time, it was decided that testing of materials for hazardous particles should be performed since the fallen debris was inconsistent with materials indicated on the original plans and it could not be anticipated nor predicted that this material would be disturbed. On Friday, August 10th, 2018 the City of Paducah was notified that fallen debris from the interior face of the atrium contained a small level of asbestos. Four samples were tested, and it appeared that a thin, white skim coat was placed over the leveling substrate and this thin layer is where the asbestos was present. Asbestos levels fluctuated between 0.75%-1.75% of overall material composition within the white skim coat layer. Upon receipt of these results the City of Paducah immediately met with Summit Environmental Services, Marcum Engineering, and A&K Construction to implement cleanup of fallen debris, monitoring of air quality, and testing of potentially contaminated surfaces. A&K Construction's sub -contractor, IMAC, arrived on site Friday afternoon to begin clean up over the weekend while City Hall was closed. Summit Environmental was hired by the City to perform air testing monitoring before, during, and after cleanup operations. Summit Agenda Action Form Page 2 Environmental also performed twenty-four dust samples around the first and second floors of the atrium and in the offices open to the atrium to determine the presence and concentration levels of hazardous materials. Results of air quality monitoring indicated negligible levels of fibers in the air at all three points of the cleanup operation. (Note: air quality monitoring tests for any fibers created from organic materials as well as foreign materials.) Results of the dust samples collected revealed no presence of asbestos fibers, where the acceptable limit of "low or background" level of fibers present is eleven (11) fibers. At the conclusion of testing, the design team felt re- assured that staff and public exposure to asbestos was negligible due to this activity. However, now that asbestos has been identified in the skim coat covering of the atrium, precautions have to be taken in order to avoid further exposure. The design team has recommended the installation of scaffolding versus the previous plan of using a man lift for access, since 100% of the interior face of the atrium must now be removed. The design team has also recommended the installation of a curtain barrier around the lantern area in order to create a safe wall while this material is removed. The addition of scaffolding and the curtain barrier, as well as emergency operations performed upon discovery of asbestos has created the need for Change Order #3 on the City Hall Project. The following items are proposed as a part of Change Order #3: • Item#1: Scaffolding: $43,156 • Item #2: Curtain Barrier: $5,615 • Item #3: IMAC Emerency Clean Up Services: $15,083 o August 10-13 o Limited to fallen debris/loose material at present time. Net Total for Change Order No. 3: +$63,854 Change Order #3 covers activities related to the lantern/atrium that have occurred to date. As mentioned previously, 100% of the interior face of the atrium has to be removed since the asbestos discovery. Emergency clean up services included in change order #3 was limited to clean up of fallen debris on the floor and loose materials. INIAC will need to further perforin remediation services in order to remove the remaining intact material. This operation will take place from close of business on August 30tb, 2018 through September 3"t, 2018. Crews will be present in City Hall 24/7 until operation is complete. City Hall will be closed for business on August 31St, 2018 and will reopen on September 4th, 2018. After successful removal of existing material, A&K will need to fully repair the interior face back to original appearance by installing an EIFS overlay. The last step in the atrium/lantern area will be to paint the new ceiling and soffits that have water damage from leaks. Originally, plans called for only the surface inside the lantern to be painted, and it was determined the paint needed to extend through the soffits due to leaks and material removal. These activities are included as a part of Change Order #4. The following items are proposed as a part of Change Order #4: 0 Item #1: Removal of intact lantern ceiling materials: $97,980 Agenda Action Form Page 3 • Item #2: Repair of lantern ceiling using EIFS overlay: $50,509 • Item #3: Painting of soffit: $5,704 Net Total for Change Order No. 4: +$154,193 Change Order #3, increasing A&K Construction's contract by $63,854 is recommended. The approval of this change order will bring A&K Construction's contract amount to $4,168,090. Change Order #4, increasing A&K Construction's contract by $154,193 is also recommended. The approval of this change order (and change order # 3) will bring A&K Construction's contract amount to $4,322,283. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: City Hall Phase I Improvements Finance Account Number: PF0076-001-20000-20002 Project Number: PF0076 Staff Recommendation: Authorize the Mayor to accept and to execute Change Order #3 and Change Order #4, which increases A&K Construction's contract by $63,854.00 and $154,193, respectively. The approval of both change orders will increase their contract amount to $4,322,283. Attachments: Ordinance 42018-1-8512, Summary of Asbestos Testing and Operations, Change Order Request #3, Change Order Request #4, COR #11, COR #12 JJMWMARCUM Ek ENGINEERING. LLC August 20, 2018 Mr. Rick Murphy, PE City of Paducah 300 South 5th Street P.O. Box 2267 Paducah, KY 42002-2267 Re: Proposal Review and Recommendation COR # 12 — Revised Emergency Lantern Ceiling Finish Abatement Paducah City Hall Exterior Restoration City of Paducah Paducah Kentucky Marcum No. 17519 Dear Rick, The Design Team has reviewed the referenced August 20, 2018 proposal of ($63,854.00) from A&K Construction and recommends acceptance. Please let me know if you have any questions. Sincerely, Johnny Baucum Marcum Engineering Attachments: 1. A&K REVISED COR #12 (August 17, 2018) Cc: Meagan Mansfield, City of Paducah Baccus Oliver, Marcum Engineering Logan Overturf, Marcum Engineering Ron Bacon, BFW Engineers Kenny McDaniel, BFW Engineers Johnathon Perkins, BFW Engineers Jeff Canter, PFGW Paul King, PFGW 500 South 17th Street • P.O. Box 120 • Paducah, KY 42002-0120 Phone 270-444-9274 • Fax 270-443-1904 www.marcumengineering.net August 17, 2018 Johnny Baucum Marcum Engineering, LLC 500 South 171h Street Paducah, KY42002-0120 Re: COR#12 — Remediation & Scaffolding (RFP# 12) Exterior Restoration Paducah City Hall Dear Johnny: We request approval of the following changes to the project as referenced below. Work is described in your Request for Proposal #12. Description of Work • Perform asbestos clean-up in Atrium od City Hall • Erect scaffolding system • Install containment barrier at Atrium Abatement — Weekend clean-up on T&M • Purchase & rental $ 501.04 • Equipment $ 788.58 • Materials $ 1,450.13 • Labor $10,375.88 TOTAL REMEDIATION $13,115.63 plus contractor's fee @15% 1,967.37 TOTAL COST $15,083.00 Scaffolding Erection/Dismantle • Provide labor and equipment for a multi-level system scaffold (25psf) to provide ceiling access for plaster, painting and trim work in Atrium • Approximate deck levels will be 26', 32' and 39' respectively • Scaffolds shall comply with OSHA Standard. All work shall be formed IAW OSHA Regulations • Center of scaffold shall rise above the existing fountain from the floor to approx. deck height of 39' • Surrounding bays from center shall rise to approx. deck height of 32' • Perimeter bays shall rise to approx. deck height of 26' 100 Calloway Court Paducah, KY 42001-5209 Phone: 270-441-7752 Fax: 270-441-7754 • Heights are approximate and will be adjusted in the field for feasibility of work to be performed Labor • Access shall be by stsem stair tower to the 39' deck level. The center uppermost deck level will be accessed via climbing ladder from deck below. 56 -day equipment rental $ 5,302.34 Erection $18,075.10 Dismantle $12,050.07 Freight S 2,100.00 Subtotal $37,527.51 plus contractor's fee @15% 5,628.49 TOTAL COST $43,156.00 Install plastic barrier Material $3,283.00 Labor $1,600.00 Subtotal $4,883.00 plus contractor's fee @15% 732.00 TOTAL COST $5,615.00 We appreciate the opportunity to work with you. Should you have any questions please feel free to contact us. Sincerely, Justin Hopkins Estimator/Project Manager 100 Calloway Court Paducah, KY 42001-5209 Phone: 270-441-7752 Fax: 270-441-7754 P.O. Box 397 ® 199 Kentucky Avenue . Kevil, Kentucky 42053 Phone 270-462-4172 ® Fax 270-462-8172 ASBESTOS BULK AND TEM WIPE SAMPLING CITY OF PADUCAH AT PADUCAH CITY HALL 300 SOUTH 5TH STREET PADUCAH,KENTUCKY August 8 & 10, 2018 SUMMIT ENVIRONMENTAL SERVICES, INC. CHEMICAL ANALY INDEX APPENDIX A & CONSULTANTS P.O. Box 397 199 Kentucky Avenue Kevil, Kentucky 42053 Phone 270-4624172 Fax 270-462-8172 Website: www.sumrnitenviro.com ASBESTOS BULK AND TEM WIPE SAMPLING I•C CITY OF PADUCAH wl PADUCAH CITY HALL 300 SOUTH 5TH STREET PADUCAH,KENTUCKY August 8 & 10, 2018 REPORT ASBESTOS SAMPLE LOG PHOTO LOG LABORATORY REPORT ACCREDITATIONS August 8, 2018 APPENDIX B REPORT ASBESTOS TEM WIPE SAMPLE LOG LABORATORY REPORT ACCREDITATIONS August 10, 2018 SUMMIT P.O. Box 397 ENVIRONMENTAL 199 Kentucky Avenue Kevil, Kentucky 42053 IWSERVICES.,Wc. Phone 270-462-4172 Fax 270462-8172 CHEMICAL ANALYSTS & CONSULTANTS V✓ebsite:www.summitenviro.com REPORT ASBESTOS SAMPLE LOG PHOTO LOG LABORATORY REPORT ACCREDITATIONS August 8, 2018 INTRODUCTION Summit Environmental Services, Inc. (SES) was requested by Baccus Oliver, on behalf of the City of Paducah, to conduct a limited -scope sampling event for asbestos -containing materials (ACM) at the Paducah City Hall located at 300 South S' street in Paducah, Kentucky. Per the client's request, sampling was limited to ceiling plaster debris located on the floor of the first -floor atrium area. The scope of the work was to determine the presence and/or absence of ACM as defined by state and federal Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) regulations. Summit Environmental Services Accredited Asbestos Inspector, Jordan Gough, collected four (4) asbestos bulk samples from the atrium area using non-destructive sampling techniques on August 8, 2018. All samples were sent to Environmental Hazards Services, LLC in Richmond, VA for analysis. SAMPLING AND ANALYTICAL PROTOCOL Suspect ACM was sampled in compliance with the protocols as outlined in EPA regulation 40 CFR 763 (AHERA) and EPA regulation 40 CFR 61, Subpart M, National Emission Standards for Hazardous Air Pollutants (NESHAP). Observed suspect materials were categorized by homogenous materials, which are areas of building materials that appear similar throughout in terms of color, texture and application date. The EPA defines "friable" as those materials when dry, can be crumbled, pulverized or reduced to powder by means of hand pressure. Random samples were collected from designated areas and submitted for laboratory analysis. All samples were sent to an independent, accredited laboratory for Polarized Light Microscopy analysis. SES personnel conducted a limited -scope sampling event for ACM at the Paducah City Hall located in Paducah, Kentucky. Sampling was limited to the ceiling plaster debris located in the atrium area on the first floor. A total of four (4) asbestos bulk samples were collected in the atrium area during this sampling event. Skim coat material located under white paint was found to contain asbestos. A separate white textured material located in the debris was also found to contain asbestos. A photolog of each sample is also attached with this report to help identify the sampled materials. LIMITATIONS SES personnel made a reasonable effort during the survey to identify suspect ACM which may be encountered during any remodeling/demolition processes. Suspect samples were collected for analysis using non-destructive sampling techniques. If suspect material is discovered during any renovation/demolition activities, these materials should be assumed asbestos -containing until laboratory confirmation of the presence or absence of asbestos content. REGULATORY REVIEW EPA NESHAP regulation prohibits the release of asbestos fibers to the atmosphere during renovation or demolition activities. NESHAP also requires the identification and classification of existing building materials prior to demolition or renovation activities. Under NESHAP, asbestos -containing building materials are classified as either friable, Category I non -friable, or Category II non -friable containing greater than one percent (>1%) asbestos. Friable materials are those that can be pulverized, crumbled or reduced to powder by hand pressure (surfacing/sprayed-on materials, thermal system insulation, floor coverings in some states, etc.). Category I non -friable ACM includes packing, gaskets, floor coverings or asphalt roofing products containing >1% asbestos. Category 11 non -friable ACM is any material excluding Category I materials that contain >1 %asbestos such as transite siding and transite board shingles. Category I and II materials can be classified as friable depending upon the work practices employed during the disturbance of the materials. Certain work practices can cause Category I and II materials to become friable. Currently, EPA NESHAP does not regulate materials containing <1% asbestos. The OSHA Asbestos Standard for the Construction Industry (29 CFR 1926.1101) regulates workplace exposure to asbestos. OSHA defines the term ACM similarly as the EPA, which is any material containing greater than 1 percent (>1%) asbestos. However, OSHA also defines the term asbestos as a material found to contain any asbestos, meaning a material containing less than or equal to one percent (<1%) asbestos is regulated under the OSHA standard. The OSHA standard also requires that employee exposure to airborne fibers be maintained below 0.1 fibers per cubic centimeter (f/cc) of air. The OSHA standard classifies construction and maintenance activities (ones which could disturb ACM), and outlines specific work practices and precautions which employers must follow when engaging in each class of regulated work. States which administer their own federally approved state OSHA programs may require other/more stringent precautions. ASBESTOS SAMPLE LOG SAMPLED BY: JORDAN GOUGH FACILITY: PADUCAH CITY HALL 300 SOUTH 5TH STREET PADUCAH,KENTUCKY DATE: 8/8/2018 Samole ID No. Sample Location *923552-1 White paint, skim coat and grey cement material (from ceiling) in atrium area on 1 st floor **923552-2 White paint and skim coat (from ceiling) on ground in atrium area on 1st floor *923552-3 White textured material (from ceiling) on ground in atrium area on 1st floor 923552-4 White skim coat, grey plastic/caulk-like material and yellow glue on ground in atrium area on 1st floor *ASBESTOS CONTAINING MATERIAL **CONTAINS ASBESTOS (<_ 1%) ��, e� Yg -��� �� 5 t �`t�Y t �� `� Y-' -°n t �{i�n ilq �, � i �� « k4 P� '. � V ,tri+� �� if�2�4'�.p �{ 1 � E� � t K4���° .g° V �'r ,a,.. .'�^' fan �r ). `�` Y J j l� u�i -vr T f � �:.. lei e — — _ { y �� 4 % p ..,'Sw..�SF� 'ASMI � E '!i � ! 4 1 t � �E f Y 4 3 � �, 4 � R:: ; bj Y } _ ,.q i V flL f '.. �', 1 1 S'i i � � v ., u, Wr ��d� � ��U.S °r I � � �� i� 11 ��:�Y����', Y �t ;;yyryry�y� inti" }" � i' �1 w { }� �e': #�:i" rv� t� 1 � �� Ffls.* Laboratories' Environmental Hazards Services, L.L.C. 7469 Whitepine Rd Richmond, VA 23237 Telephone: 800.347.4010 Asbestos Bulk Analysis Report Report Number: 18-08-01393 Client: Summit Environmental Services Received Date: 08/09/2018 P.O. Box 397 Analyzed Date: 08/09/2018 199 Kentucky Avenue Reported Date: 08/10/2018 Kevil, KY 42053 Project/Test Address: 923552 Client Number., Fax Number: 18-3145 Laboratory Results 270.462-8172 Lab Sample Client Sample Layer Type Lab Gross Description Asbestos Other Number Number Materials 18-08-01393-001 923552-1 Gray Cementitious; Beige Trace <1% Chrysotile 1% Cellulose Brittle; Inhomogeneous 99% Non -Fibrous Total Asbestos: Trace <1% Chrysotile present in beige brittle surface coating -type layer located directly beneath surface paint; this material alone contains 18-08-01393-002 923552-2 Beige/White Brittle; 2% Chrysotile 2% Cellulose Inhomogeneous 96% Non -Fibrous Total Asbestos: 2% Chrysotile present in beige (main) layer. 18-08-01393-003 923552-3 Pale Beige Brittle; 2% Chrysotile 1% Cellulose Homogeneous 1% Talc 96% Non -Fibrous Total Asbestos: 2% 18-08-01393-004 923552-4 Gray/White Brittle; Pale NAD 1%Synthetic Yellow Adhesive; 1% Wollastonite Inhomogeneous 1 % Talc 97% Non -Fibrous Page 1 of 2 Environmental Hazards Services, L.L.0 Client Number: 18-3145 Report Number: 18-08-01393 Projectfrest Address: 923552 Lab Sample Client Sample Layerlype Lab Gross Description Asbestos Other Number Number Materials QC Sample: 23-M12010-4 QC Blank: SRM 1866 Fiberglass Reporting Limit: 1% Asbestos Method: EPA Method 600/R-93/116, EPA Method 600/M4-82-020 Analyst: Mark Case Reviewed By Authorized Signatory: Missy Kanode QA/QC Clerk The condition of the samples analyzed was acceptable upon receipt per laboratory protocol unless otherwise noted on this report. Each distinct component in an inhomogeneous sample was analyzed separately. and reported as a composite. Results represent the analysis of samples submitted by the client. Sample location, description, area, volume, etc., was provided by the client. This report cannot be used by the client to claim product endorsement by NVLAP or any agency of the U.S. Government. This report shall not be reproduced except In full, without the written consent of the Environmental Hazards Service, L.L.C. California Certification #2319 NY ELAP#11714 NVLAP#101882-0 VELAP 460172. All Information concerning sampling location, date, and time can be found on Chaln-of-Custody. Environmental Hazards Services, L.L.C. does not perform any sample collection. Environmental Hazards Services, L.L.C. recommends reanalysis by point count (for more accurate quantification) or Transmission Electron Microscopy (TEM), (for enhanced detection capabilities) for materials regulated by EPA NESHAP (National Emission Standards for Hazardous Air Pollutants) and found to contain less than ten percent (<10%) asbestos by polarized light microscopy (PLM). Both services are available for an additional fee. 400 Point Count Analysis, where noted, performed per EPA Method 6OOfR-93M 16 with a Reporting Umil of 0.25%. All California samples analyzed by Polarized Ught Microscopy, EPA Method 6001M4-82-020, Dec. 1982. = no asbestos detected Page 2 of 2 s\- 00 V -i co 0 0 e �d uNi C �o a o � d w c E 'ma1-: w V uNi � �o V Q CLL �■MM■MOOR■■■■■■■■. ■ son on �MMMM■MMM■■■■O■OO �M■M■M■MMM■■MMM■M: �■M■MMR■M■MM■MM■■- NEESE ■MMMMM■MM■■R■M■M= MORE! ■M■MMM■M■MM■MMMM N �O■MO■MMM■MMM■■■■ ■MMMMMMMMMMMMMMM MEMMM■■MM■MMMMM■■MMM �■■MMM■■MMMM■M■■■ �=M■■■■■■■■■■■■■■ ry t Y mill III III ,, Ear Laboratories' Environmental Hazards Services, L.L.C. 7469 Whitepine Rd Richmond, VA 23237 Telephone: 800.347.4010 Client: Summit Environmental Services P.O. Box 397 199 Kentucky Avenue Kevll, KY 42053 Project/Test Address: 923552; EHS 18-08-01393 cI Asbestos 400 Point Count Analysis Report Report Number: 18-08-01458 Received Date: Analyzed Date: Reported Date: ent"°mbar. 18-3145 Laboratory Results 08/09/2018 08/10/2018 08/10/2018 Fax Number: 270-462-8172 Lab Sample Client Sample Lab Gross Description % Asbestos Narrative ID Number Number 18-08-01458-001 923552-1 Beige Granular 1.25 % Chrysotile 18-08-01458-002 923552-2 18-08-01458-003 923552-3 Beige Granular Beige Brittle Reporting Limit: 0.25 %Asbestos 0.75 % Chrysotile 1.75 % Chrysotile Method: EPA Method 600/R-93/116, EPA Method 600/M4-82-020 Analyst: Michelle Swift Reviewed By Authorized Signatory. C �/ Tasha Eaddy QA/QC Clerk The condition of the samples analyzed was acceptable upon receipt per laboratory protocol unless otherwise noted on this report. Results represent the analysis of samples submitted by the client. Sample location,description, area, volume, etc., was provided by the client. This report cannot be used by the client to claim product endorsement by NVLAP or any agency of the U.S. Government. This report shall not be reproduced except in full, without the mitten consent of the Environmental Hazards Service, L.L.C. California Certification #2319 NY ELAP #11714 NVLAP #101882-0 VELAP 460172. LEGEND NAD = No Asbestos Detected Page 1 of 1 fAff-st Laboratories" Environmental Hazards Services, L.L.C. 7469 Whitepine Rd Richmond, VA 23237 Telephone: 800.347.4010 Received Date: 08/10/2018 Client #: 201279 Company Name: Summit Co Health Dept Healthy Homes Project/Test Address: 9123552; EHS 18-08-01393 Analysis Requested: IP4 ,L°t %i '-V CJ(-,('� PL V%, POINT COUNT REQUEST FORM 18-08-01458 I�II�IIII�IIIII�III VIII IIIIIIIIII VIII VIII VIII VIII IIII IIII Due Date: 08/10/2018 (Friday) AE Client Sample # EHS Sample # Sample Location and/or Comments �-3 SSa- i ! • oS� 3-n t�e� (�(: w -�e� oct��n Received � �-35��• I •6 •0 / 3 -o Date Sample Received By Original Analyst Date Analyzed Date Request Received Received By Received 1 PIE N � m 9 O = vQ IL0 dd N R �o �o �s E a s �d=oa yamar' PIE N � m 9 O = vQ IL0 - INOW __ ■■■s■■■■■■ ■■ ■■ M■ MCEM■ INNER �■■■■■■■■■■■■■■■■. -■■■■■■■■■■■■■■■■ INESSI■■■■■■■■■■■■■■■■ to IMMON Nommoloolsommoss -■■■■■■■■■■■■■■■■ - co , ■■■■■■■■■■■■■■■■ ©©©m■■■■■■■■■■■■: : `w 1� Jordan C. Gough Has mefthe mquirerrentsOf gOLKAA 55:005and Is accredRed ss on: Asbes#os Manigemen`t Planner Accreditation Number:, IN 043-8412 Issue Date: "�_. 312212018 c _'3': 332,)13 It is unlawful for any person to use this card other than the Individual to whom It Is issued or In any manner inconsistent with the law. Questions regarding your accreditation may be answered by visiting our website at: aicky.gov or by calling (502) 564 3999. Lost or damaged cards may be repaced for a $10 fee. KY Occupational Safety and Health Program: labockygov If found, please return to: Your card must be present KY Division for Air quality on any project where you 300 Sower Blvd., 2nd Floor are conducting asbestos Frankfort, KY 4aeoi related work. E ® o M � ® N O O U N h ^ N °�' W N p > y O 0 a G9 0 �\ n A° psi Cn 0 :N .0 W E d O 1 ►•� ama T� 0 = Cl) v cllu o •� IgE •E Rf d�+ W v� ci � V � `4 V N U E�� = Aw ¢¢ a jog .Q °; 86 ° d z 30 o 'o v U � LM a 4 y {W1 � � •PI R � '�+ M .N m a m x D Z di �' ooh to 0 � o N y V O V i�' 4gNT OF 0 National Voluntary �^ y� Laboratory Accreditation Program �f P J �Nrafi of SCOPE OF ACCREDITATION TO ISO/IEC 17025:2005 Environmental Hazards Services, L.L.C. 7469 Whitepine Road N. Chesterfield, VA 23237-2261 Ms. Julie Dickerson Phone: 804-275-4788 Fax: 804-275-4907 Emait;.jdickerson@leadlab.com http://www.leadiab.com ASBESTOS FIBER ANALYSIS Bulk Asbestos Analysis NVLAP LAB CODE 101882-0 Code Descri tion 18/A0I EPA -- 40 CFR Appendix E to Subpart E of Part 763, Interim Method of the Determination of Asbestos in Bulk Insulation Samples L8/A03 EPA 600/R-931116: Method for the Determination or Asbestos in Bulk Building Materials r� For the Nation4t Volunta L borat Accreditation Program x Effective 2013-01-Ot through 2018-12-3/ Page I OF I SUMMIT ENVIRONMENTAL SERVICES, INC. CHEMICAL ANALYSTS & CONSULTANTS P.O. Box 397 199 Kentucky Avenue Kevil, Kentucky 42053 Phone 270462-4172 Fax 270-462-8172 Website: www.sununitenviro.com REPORT ASBESTOS TEM WIPE SAMPLE LOG LABORATORY REPORT ACCREDITATIONS August 10, 2018 Asbestos Wipe Samples Paducah City Hall Atrium Area Summit Environmental Services, Inc. (SES) was contracted by the City of Paducah to collect asbestos wipe samples throughout the atrium area in the Paducah City Hall located at 300 South 51 Street in Paducah, Kentucky on August 10, 2018. The purpose of this sampling event was to aid in the determination of the scope of clean-up after ceiling plaster containing asbestos fell from the atrium ceiling on the floor below. The clean-up will be conducted by a qualified Kentucky accredited asbestos abatement contractor. Twenty-four (24) wipe samples were collected on the first and second floors of the atrium area. Samples were collected on the walls of the atrium and inside various offices adjacent to the atrium to determine if the dust from the ceiling material had encroached past the center atrium area. The twenty-four (24) wipe samples and one (1) blank wipe sample were sent to a NVLAP accredited laboratory, McCall and Spero Environmental, Inc. in Louisville, Kentucky, for quantitative analysis reported in asbestos structures per square centimeter. Upon analysis, all samples were found to not contain asbestos structures. Based on the wipe sample results the asbestos contractor, IMAC Environmental, will be instructed to properly clean all first floor contents, the floor surface, all wall surfaces, the stairwell from the basement to the second floor, the first floor lobby area, the second floor walkway and adjacent handrail, and the inside of the elevator. HEPA vacuums and wet wiping methods will be utilized with negative air machines equipped with HEPA filters after the work area is contained. ASBESTOS WIPE SAMPLE LOG SAMPLED BY: JEFF GOUGH FACILITY: PADUCAH CITY HALL 300 SOUTH 5TH STREET PADUCAH,KENTUCKY DATE: 8/10/2018 Sample ID No. Sample Location 923556-1 1 st floor - west lobby on lower desk area 923556-2 1 st floor - west wall in atrium - 6' above floor 923556-3 1st floor - south wall in atrium - 2' above floor 923556-4 1 st floor - inside fire protection office on top of Connie Ragsdale's desk 923556-5 1 st floor - east wall in atrium - 8' above floor near elevator 923556-6 1st floor - northeast lobby - north wall below Human Resources sign 923556-7 1st floor - north wall in atrium - 4' above floor 923556-8 1st floor - in Finance Office - east wall near east entrance 923556-9 2nd floor - west balcony face 923556-10 2nd floor - north balcony face 923556-11 2nd floor - east balcony face 923556-12 2nd floor - south balcony face 923556-13 2nd floor - Mayor's Office on Receptionist's desk top (south) All samples found to have NO Asbestos structures detected ASBESTOS WIPE SAMPLE LOG SAMPLED BY: JEFF GOUGH FACILITY: PADUCAH CITY HALL 300 SOUTH 5TH STREET PADUCAH, KENTUCKY DATE: 8/10/2018 Sample ID No. Sample Location 923556-14 2nd floor - atrium west wall - 6' above floor 923556-15 2nd floor - atrium north wall - Y above floor 923556-16 2nd floor - Engineering Office on east desk top 923556-17 2nd floor - Engineering/Planning Office - copier room on table 923556-18 2nd floor - northeast comer - section 8 at men's restroom below noticeboard - 3' above floor 923556-19 2nd floor - atrium east wall - 1' above floor 923556-20 2nd floor - southeast area at Human Resources area at water fountain - 3' above floor 923556-21 2nd floor - atrium south wall - 8' above floor 923556-22 2nd floor - Commission Chamber on left side of podium 923556-23 2nd floor - City Clerk Office on work desk 923556-24 I st floor - southwest stairwell at landing to lower level - 4' above floor 923556-25 Blank All samples found to have NO Asbestos structures detected McCall and Spero 1831 Williamson Court • Suite 100 • Louisville, KY 40223 .. _. .. Phone (502) 244-7135 • (800) 841-0180 • FAX (502) 244-7136 Specialists in Microanalysis Email: customerservice®mselab&ccm • Website: W ..mselabs.com Date: August 11, 2018 Attention: Howard Varner EHS, LLC Subject: Analysis of dust samples for asbestos mineral fibers by Transmis- sion Electron Microscopy (TEM) RE: MSE-8118EHSD City of Paducah Project - SES #923556 EHS #18-08-01640 Dear Mr. Varner: McCall and Spero Environmental, Inc. has completed the analyses of the dust samples we received from your office on August 11, 2018. These samples represent the TEM dust samples for the City of Paducah Project - SES #923556 - EHS #18-08-01640. The dust samples were prepared using ASTM Method # D6480-99: Standard Test Method for Wipe Sampling of Surfaces, Indirect Preparation, and Analysis for Asbestos Structure Number Concentration by Transmission Electron Microscopy with minor modifications. The TEM counting rules described for asbestos -containing materials in schools under the Asbestos Hazard Emergency Response Act (AHERA) were used dur- ing the analyses. Specifically, structures were counted in two categories: 0.5 to 5.0µm in length and greater than 5.0µm in length, which were added together for a total as- bestos structure count. Results are expressed as the number of asbestos structures per square centimeter of non -airborne dust. The results for the twenty four (24) dust samples and one (1) blank are summarized in Tables I, II, III & IV. TEM sample analysis printouts are also attached. Thank you for consulting McCall & Spero Environmental, Inc. Should you have any questions concerning these results, please contact our office. /Sincerely, �7 S. Dewa Lear, B.S. TEM Laboratory Director SUMMARY OF TEM RESULTS TABLE Dust Sample Analysis Project Name: City of Paducah Project - SES #923556 - EHS #18-08-01640 McCall and Spero Project No: MSE-8118EHSD MSE # of Area Calculated Lab Client Asb. Ash. Sampled Fraction Analytical Sensitivity Cone. ID ID Struc. Type (cm2) Filtered (s/cm2) (1/cm2) DOl 923556-1 NSD NA 100 0.110 930 < 930 D02 923556-2 NSD NA 100 0.110 930 < 930 D03 923556-3 NSD NA 100 0.110 930 < 930 D04 923556-4 NSD NA 100 0.110 930 < 930 D05 923556-5 NSD NA 100 0.110 930 < 930 D06 923556-6 NSD NA 100 0.110 930 < 930 D07 923556-7 NSD NA 100 0.110 930 < 930 D08 923556-8 NSD NA 100 0.110 930 < 930 D09 923556-9 NSD NA 100 0.110 930 < 930 D10 923556-10 NSD NA 100 0.110 930 < 930 Filter Type: MCE Mean Grid Square Area: 0.00940mm2 Filter diameter: 47mm Grid Openings Analyzed Per Sample: 10 Effective Filter Area: 962mm2 Area Analyzed Per Sample: 0.0940mm2 Pore Size: 0.22µm Non -Asbestos Debris: Non -Fibrous Debris Notes: NSD = No Structures Detected NA = Not Applicable BDL = Below Detectable Limit CH = Chrysotile A = Amosite s/cm' = asbestos structures per square centimeter Analytical results have been rounded for reporting purposes. * One structure detection limits are used when no structures are counted. Results apply only to the items listed. The analysis was performed according to the TEM Method (ASTM # D6480-99). This laboratory is in compliance with the specified method. Analytical results may not be used by any party to claim product endorsement by NVLAP or any agency of the U.S. Government. TEM Laboratory Director: ✓C dam, Date: 1 McCaII and Spero Environmental, Inc. SUMMARY OF TEM RESULTS TABLE II Dust Sample Analysis Project Name: City of Paducah Project - SES #923556 - EHS #18-08-01640 McCall and Spero Project No: MSE-8118EHSD MSE Lab ID Client # of Asb. ruc.T Asb. e Calculated Area Analytical Samcmp2led FractionSens/scimtiv2)ity Conc. 2) DI1 923556-11 NSD NA 100 0.110 930 < 930 D12 923556-12 NSD NA 100 0.110 930 < 930 D13 923556-13 NSD NA 100 0.110 930 < 930 D14 923556-14 NSD NA 100 0.110 930 < 930 D15 923556-15 NSD NA 100 0.110 930 < 930 D16 923556-16 NSD NA 100 0.110 930 < 930 D17 923556-17 NSD NA 100 0.110 930 < 930 D18 923556-18 NSD NA 100 0.110 930 < 930 D19 923556-19 NSD NA 100 0.110 930 < 930 D20 923556-20 NSD NA 100 0.110 930 < 930 Filter Type: MCE Filter diameter: 47mm Effective Filter Area: 962mm2 Pore Size: 0.22µm Mean Grid Square Area: 0.00940 MM2 Grid Openings Analyzed Per Sample: 10 Area Analyzed Per Sample: 0.0940=12 Non -Asbestos Debris: Non -Fibrous Debris Notes: NSD = No Structures Detected NA = Not Applicable BDL = Below Detectable Limit CH = Chrysotile s/cm2 = asbestos structures per square centimeter r9 A = Amosite Analytical results have been rounded for reporting purposes. * One structure detection limits are used when no structures are counted. Results apply only to the items listed. The analysis was performed according to the TEM Method (ASTM # D6480-99). This laboratory is in compliance with the specified method. Analytical results may not be used by any party to claim product endorsement by NVLAP or any agency of the U.S. Government. TEM Laboratory Director:1 V Date: t6L1 L Mc all and Spero Environmental, Inc. SUMMARY OF TEM RESULTS TABLE III Dust Sample Analysis Project Name: City of Paducah Project - SES #923556 - EHS #18-08-01640 McCall and Spero Project No: MSE -81 l8EHSD MSE # of Calculated Lab Client Ash. Ash. Area Sampled Fraction Analytical Sensitivity Cone. ID ID Struc. Type (cm2) Filtered D21 923556-21 NSD NA 100 0.110 930 < 930 D22 923556-22 NSD NA 100 0.110 930 < 930 D23 923556-23 NSD NA 100 0.110 930 < 930 D24 923556-24 NSD NA 100 0.110 930 < 930 Filter Type: MCE Mean Grid Square Area: 0.00940mm' Filter diameter: 47mm Grid Openings Analyzed Per Sample: 10 Effective Filter Area: 962mm2 Area Analyzed Per Sample: 0.0940mm2 Pore Size: 0.22µm Non -Asbestos Debris: Non -Fibrous Debris Notes: NSD = No Structures Detected NA = Not Applicable BDL = Below Detectable Limit CH = Chrysotile A = Amosite s/cm' = asbestos structures per square centimeter Analytical results have been rounded for reporting purposes. * One structure detection limits are used when no structures are counted. Results apply only to the items listed. The analysis was performed according to the TEM Method (ASTM # D6480-99). This laboratory is in compliance with the specified method. Analytical results may not be used by any party to claim product endorsement by NVLAP or any agency of the U.S. Government. TEM Laboratory Director: 3` Z� Date: Al(A l s McCall and Spero Environmental, Inc. SUMMARY OF TEM RESULTS TABLE IV Dust Sample Blank Analysis Project Name: City of Paducah Project - SES #923556 EHS #18-08-01640 McCall and Spero Project No: MSE-8118EHSD Calculated MSE # of Area Analytical Lab Client Asb. Asb. Sampled Fraction Sensitivity Cone. ID ID Struc. Type (cm2) Filtered (s/cm2) (s/cm2) BL25 923556-25 NSD NA NA NA NA Filter Type: MCE Mean Grid Square Area: 0.00940mm' Filter diameter: 47mm Grid Openings Analyzed Per Sample: 10 Effective Filter Area: 962mm2 Area Analyzed Per Sample: 0.0940mm2 Pore Size: 0.22µm Non -Asbestos Debris: Non -Fibrous Debris Notes: NSD = No Structures Detected NA = Not Applicable BDL = Below Detectable Limit CH = Chrysotile A = Amosite s/cm2 = asbestos structures per square centimeter Analytical results have been rounded for reporting purposes. * One structure detection limits are used when no structures are counted. Results apply only to the items listed. RM The analysis was performed according to the TEM Method (ASTM # D6480-99). This laboratory is in compliance with the specified method. Analytical results may not be used by any party to claim product endorsement by NVLAP or any agency of the U.S. Government. TEM Laboratory Director:•C Gam- Date: ) �' McCall and Spero Environmental, Inc. m F -I CP A z !JM CL a = -0 0 19 im m 14 CP A z 0F. M y U n W �W �oc N H V r LL Q 0 Q U U SOU 1 J d s M T � L Z A 8 R O Nk- 0 � e�+ L 3 N w LU E 0. ° m A�"m IL tr- d s M T � Li Z Nk- 0 L.z N �, LU V v x tr- N y V P: w d d i 1 w a 0 O _ 0 m m U 4 A V d M T � Li Z L.z N �, LU v x tr- P: 13 i 1 m m Y _Ji S E f N N N y y n S N N m H � N �( 4l ❑ V/N ° ZI JQWO 16 - CONN 0 9OSZH S AIasoldun d � J a F N d x O n L 65 E d 42 N T a E E E 00 SIZE Woo gejO ao •dwo3 a _: � u E `oT �� } f M c °l. 3 ' 0 g00� eo_9 1 3�aL �•!' 2� ¢ CL v� J Int ow w • i � �' n w N E P r o,w w,�w coxes w 2 v�j .fin �y _90 -9 4 .0 v .'°• T4 N �kr vV+1 ,9n N .n vi ^ d m c d cv"TR� Sa- a• R' CL 0 -4'R OF National Voluntary � �m fJV L►l �J Laboratory Accreditation Program INTaa OF SCOPE OF ACCREDITATION TO ISO/IEC 17025:2005 McCall and Spero Environmental, Inc. 1831 Williamson Court, Suite 100 Louisville, KY 40223-4201 Mr. Eric C. Widmayer Phone: 502-244-7135 Email: eric@mselabs.com http://www.mselabs.com ASBESTOS FIBER ANALYSIS NVLAP LAB CODE 101895-0 Bulk Asbestos Analysis Code Descr_ption I8/A01 EPA — 40 CFR Appendix E to Subpart E of Part 763, Interim Method of the Determination of Asbestos in Bulk Insulation Samples l8/A03 EPA 600/R-93/116: Method for the Determination of Asbestos in Bulk Building Materials Airborne Asbestos Analysis Code Descrr42&n 18/A02 U.S. EPA's "Interim Transmission Electron Microscopy Analytical Methods -Mandatory and Nonmandatory -and Mandatory Section to Determine Completion of Response Actions" as found in 40 CFR, Part 763, Subpart E, Appendix A. For the National Volcnta L borat Accreditation Program ;u Effective 2018-07-01 through 2019-06-30 Page I of 1 Ez Lr) e a CD o o N �o u m LO o N m CO °' c�i W m o C N ca C � O � • Q G p' S L V CO N N CO 74- 0) Cc) cc Eta � � Q •� N / Q Q y °�.' � � o�� fig` � o � W � oo � w�i0 ' •� z a=i co p O J C O N +� Vj U O O s UCE o ® O +.. fV0 .Q !q N cep N N a m o Z f+ a o f10 2 U (' m y b c W .� VJ O y � N CM)V ORDINANCE 2018-8- S` 1 (9L- ANORDINANCE APPROVING CHANGE ORDER NO. 4 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE AMOUNT OF $154,193.00 FOR THE CITY HALL PHASE I PROJECT AND DECLARING AN EMERGENCY TO EXIST WHEREAS, the City Commission approved Ordinance No. 2018-1-8512 on January 23, 2018, to enter into a contract with A & K Construction in the total amount of $4,293,781.00 for the City Hall Phase I Project; and WHEREAS, the City Commission approved Ordinance No. 2018-7-8538 on July 10, 2018, which reduced the contract by $206,381.00, for a total contract price of $4,087,400.00; and WHEREAS, the City Commission approved Ordinance No. 2018-7-8541 on July 24, 2018, which increased the contract by $16,836 for a total contract price of $4,104,236; and WHEREAS, the City Commission approved Ordinance No. 2018-8-8545 on August 28, 2018, which increased the contract by $63,854.00, for a total contract price of $4,168,090.00; and WHEREAS, Change Order No. 4 is now required for remediation services for removal of intact lantern ceiling materials, repair of lantern ceiling using EIFS overlay and painting of soffit which are necessary after the discovery of asbestos in the City Hall lantern which together create a net increase to the contract of $154,193.00, for a total contract price of $4,322,283.00. NOW THEREFORE, BE IT ORDAINED BY BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Authorizations & Recitals. The Mayor is hereby authorized to execute Change Order No. 4 with A & K Construction for an overall price increase in the amount of $154,193.00 for the City of Paducah's City Hall Phase I Project, henceforth, increasing the total contract price to $4,322,283.00. SECTION 2. Emergency Declared Pursuant to KRS 83A.060, the City Commission suspends the requirement of a second reading of this ordinance. As grounds therefor, the City Commission does hereby declare an emergency to exist due to the need for immediate action for asbestos abatement for the health and wellbeing of city personnel and the public. SECTION 3. Effective Date This ordinance shall become effective immediately upon its adoption by affirmative vote of 2/3 or more of the legislative body. ATTEST: Lindsay Parish, City Clerk Brandi Harless, Mayor Introduced & Adopted by the Board of Commissioners August 28, 2018 Recorded by Lindsay Parish, Paducah City Clerk, August 28, 2018 Published by The Paducah Sun, \ord\eng\chgord 4 -City Hall Phase I Project increase emergency Agenda Action Form Page 2 Results of air quality monitoring indicated negligible levels of fibers in the air at all three points of the cleanup operation. (Note: air quality monitoring tests for any fibers created from organic materials as well as foreign materials.) Results of the dust samples collected revealed no presence of asbestos fibers, where the acceptable limit of "low or background" level of fibers present is eleven (11) fibers. At the conclusion of testing, the design team felt re- assured that staff and public exposure to asbestos was minimal due to this activity. However, now that asbestos has been identified in the concrete face of the atrium, precautions have to be taken in order to avoid further exposure. The design team has recommended the installation of scaffolding versus the previous plan of using a man lift for access, since 100% of the interior face of the atrium will now be removed. The design team has also recommended the installation of a curtain barrier around the lantern area in order to create a safe wall while this material is removed. The addition of scaffolding and the curtain barrier, as well as emergency operations performed upon discovery of asbestos has created the need for Change Order #3 on the City Hall Project. The following items are proposed as a part of Change Order 93: • Item #1: Scaffolding: $43,156 • Item #2: Curtain Barrier: $5,615 • Item #3: IMAC Emer�ency Clean Up Services: $15,083 o August 10-13 o Limited to fallen debris/loose material Net Total for Change Order No. 3: +$63,854 Change Order #3 covers activities related to the lantern/atrium that have occurred to date. As mentioned previously, 100% of the interior face of the atrium has to be removed since the asbestos discovery. Emergency clean up services included in change order #3 was limited to clean up of fallen debris on the floor and loose materials. IMAC will need to further perform remediation services in order to remove the remaining intact material. This operation will take place from close of business on August 30th, 2018 through September 3`d, 2018. Crews will be present in City Hall 24/7 until operation is complete. City Hall will be closed for business on August 31st, 2018 and will reopen on September 0, 2018. After successful removal of existing material, A&K will need to fully repair the interior face back to original appearance by installing an EIFS overlay. The last step in the atrium/lantern area will be to paint the new ceiling and soffits that have water damage from leaks. Originally, plans called for only the surface inside the lantern to be painted, and it was determined the paint needed to extend through the soffits due to leaks and material removal. These activities are included as a part of Change Order #4. The following items are proposed as a part of Change Order #4: Item 41: Removal of intact lantern ceiling materials: $97,980 Item #2: Repair of lantern ceiling using EIFS overlay: $50,509 Item #3: Painting of soffit: $5,704 JJMWMARCUM ENGINEERING. LLC August 27, 2018 Mr. Rick Murphy, PE City of Paducah 300 South 5th Street P.O. Box 2267 Paducah, KY 42002-2267 Re: Proposal Review and Recommendation COR #11 — REVISED Lantern Plaster Repair and Painting Above Alcove (8-23-18) Paducah City Hall Exterior Restoration City of Paducah Paducah Kentucky Marcum No. 17519 Dear Rick, The Design Team has reviewed the referenced August 23, 2018 proposal of ($154,193.00) from A&K Construction and recommends acceptance. Please let me know if you have any questions. Sincerely, Johnny Baucum, Construction Administrator Marcum Engineering Attachments: 1. A&K COR #11 REVISED (8-23-18) Cc: Meagan Mansfield, City of Paducah Baccus L. Oliver, Marcum Engineering Logan Overturf, Marcum Engineering Ron Bacon, BFW Engineers Kenny McDaniel, BFW Engineers Johnathon Perkins, BFW Engineers Jeff Canter, PFGW Paul King, PFGW 500 South 17th Street • P.O. Box 120 • Paducah, KY 42002-0120 Phone 270-444-9274 • Fax 270-443-1904 www.marcumengineering.net August 23, 2018 Johnny Baucum Marcum Engineering, LLC 500 South 17th Street Paducah, KY42002-0120 Re: COR#11— Lantern Ceiling Repairs (RFP# 10) Exterior Restoration Paducah City Hall We request approval of the following changes to the project as referenced below. Work is described in your Request for Proposals #10 dated August 20, 2018. Condition and Location • Upon removal of wood grid over plaster ceiling it was discovered several areas of plaster were loose from the concrete substrate. • Work was originally planned to be accessed by an atrium lift. An atrium lift only allows one occupant to be working at a time. With the number of estimated manhours the extended scope of work the lift is no longer a viable means to access the work due to time constraints. The expanded scope of work would require 20 weeks for one person if working from a lift. • Existing plaster soffit at second floor ceiling around base of Lantern is difficult to access. While a working platform is in place consideration should be made to repaint this surface. Description of Work • Completely abate asbestos from ceiling and light alcoves • Apply EIFS over existing Lantern ceiling • Prime and paint soffit in atrium Removal of Asbestos Containing Materials from Lantern Ceiling • Removal of all cementous scratch coat with the exception of materials covering the beams • Air monitoring to be provided by the City This option is for overtime working around-the-clock Thursday 8-30-18 though Monday 9-3-18 (Labor Day Weekend) TOTAL PLASTER/ASBESTOS REMOVAL $85,200.00 plus contractor's fee @15% $12,780.00 TOTAL COST $97,980.00 100 Calloway Court Paducah, KY 42001-5209 Phone: 270-441-7752 Fax: 270-441-7754 EIFS Overlay • Apply plaster weld bonding agent over entire surface area • Completely apply Primus DM base coat, standard mesh and freestyle finish over entire surface area • The "Dryvit" Freestyle finish coat to be applied in a half moon pattern technique to match existing finish • EIFS hard coat system materials to be "Dryvit" TOTAL EIFS Overlay $43,921.00 plus contractor's fee @15% 6,588.00 TOTAL COST $50,509.00 Painting deduct & reaaint soffit Deduct painting of Lantern Ceiling <$1,200.00> Prime & Paint Soffit $4,960.00 Subtotal $3,760.00 plus contractor's fee @15% 564.00 TOTAL COST $5,704.00 We appreciate the opportunity to work with you. Should you have any questions please feel free to contact us. Sincerely, Justin Hopkins Estimator/Project Manager 100 Calloway Court Paducah, KY 42001-5209 Phone: 270-441-7752 Fax: 270-441-7754 Agenda Action Form Paducah City Commission Meeting Date: August 28a', 2018 Short Title: Change Orders #3 and #4: City Hall Phase I hnprovement Project ❑Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Maegan Mansfield, P.E., EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: As a part of the City Hall Phase I project, the interior lantem/atrium area of City Hall was to be repaired due to water leaks that had occurred through the skylight windows. The project plans and specifications called for replacement of skylight windows, the replacement of birch trim board surrounding the skylight windows, and the refinishing of the wooden grid. The interior face of the atrium/lantern area was also specified to be painted. According to 1963 original construction plans of the building, the interior face of the lantern was constructed out of concrete. However, during construction it was discovered a plaster finish was applied, , although not detailed in original plans or known by the design team. Upon removal of the wooden grid, small portions of debris from the interior face of the lantern began to fall due to abrasion of the surface. It was anticipated that the interior face would stay intact during the removal of the wooden grid. As increasingly more sections of the interior face began to fall, the project team became concerned that other materials (aside from concrete and plaster) were used in original construction. In order to abide by Kentucky Heritage Council standards, the design team began to formulate a plan to repair the small portions of the interior face that had fallen and/or was loosened due to years of leaking lantern windows constructed with the original structure. Through design team inspection, it was determined that approximately 50% of the ceiling surface is not fully intact and endanger of coming loose. During this time, it was decided that testing of materials for hazardous particles should be performed since the fallen debris was inconsistent with materials indicated on the original plans and it could not be anticipated nor predicted that this material would be disturbed. On Friday, August 10`s, 2018 the City of Paducah was notified that fallen debris from the interior face of the atrium contained a small level of asbestos. Four samples were tested, and it appeared that a thin, white skim coat was placed over the leveling substrate and this thin layer is where the asbestos was present. Asbestos levels fluctuated between 0.75%-1.75% of overall material composition within the white skim coat layer. Upon receipt of these results the City of Paducah immediately met with Summit Environmental Services, Marcum Engineering, and A&K Construction to implement cleanup of fallen debris, monitoring of air quality, and testing of potentially contaminated surfaces. A&K Construction's sub -contractor, %MAC, arrived on site Friday afternoon to begin clean up over the weekend while City Hall was closed. Summit Environmental was hired by the City to perform air testing monitoring before, during, and after cleanup operations. Summit Agenda Action Form Page 2 Environmental also performed twenty-four dust samples around the first and second floors of the atrium and in the offices open to the atrium to determine the presence and concentration levels of hazardous materials. Results of air quality monitoring indicated negligible levels of fibers in the air at all three points of the cleanup operation. (Note: air quality monitoring tests for any fibers created from organic materials as well as foreign materials.) Results of the dust samples collected revealed no presence of asbestos fibers, where the acceptable limit of "low or background" level of fibers present is eleven (l 1) fibers. At the conclusion of testing, the design team felt re- assured that staff and public exposure to asbestos was negligible due to this activity. However, now that asbestos has been identified in the skim coat covering of the atrium, precautions have to be taken in order to avoid further exposure. The design team has recommended the installation of scaffolding versus the previous plan of using a man lift for access, since 100% of the interior face of the atrium must now be removed. The design team has also recommended the installation of a curtain barrier around the lantern area in order to create a safe wall while this material is removed. The addition of scaffolding and the curtain barrier, as well as emergency operations performed upon discovery of asbestos has created the need for Change Order #3 on the City Hall Project. The following items are proposed as a part of Change Order #3: Item#1: Scaffolding: $43,156 Item #2: Curtain Barrier: $5,615 Item #3: LMAC Emer ency Clean Up Services: $15,083 o August 10-13 o Limited to fallen debris/loose material at present time. Net Total for Change Order No. 3: +$63,854 Change Order #3 covers activities related to the lantern/atrium that have occurred to date. As mentioned previously, 100% of the interior face of the atrium has to be removed since the asbestos discovery. Emergency clean up services included in change order #3 was limited to clean up of fallen debris on the floor and loose materials. MAC will need to further perform remediation services in order to remove the remaining intact material. This operation will take place from close of business on August 30`h, 2018 through September 3` , 2018. Crews will be present in City Hall 24/7 until operation is complete. City Hall will be closed for business on August 31 s`, 2018 and will reopen on September 4`h, 2018. After successful removal of existing material, A&K will need to fully repair the interior face back to original appearance by installing an EIFS overlay. The last step in the atrium/lantern area will be to paint the new ceiling and soffits that have water damage from leaks. Originally, plans called for only the surface inside the lantern to be painted, and it was determined the paint needed to extend through the soffits due to leaks and material removal. These activities are included as a part of Change Order #4. The following items are proposed as a part of Change Order #4: 0 Item #1: Removal of intact lantern ceiling materials: $97,980 Agenda Action Form Page 3 • Item #2: Repair of lantern ceiling using EIFS overlay: $50,509 • Item #3: Painting of soffit: $5,704 Net Total for Change Order No. 4: +$154,193 Change Order #3, increasing A&K Construction's contract by $63,854 is recommended. The approval of this change order will bring A&K Construction's contract amount to $4,168,090. Change Order #4, increasing A&K Construction's contract by $154,193 is also recommended. The approval of this change order (and change order # 3) will bring A&K Construction's contract amount to $4,322,283. Goal: ❑Strong Economy ®Quality Services EIVital Neighborhoods QRestored Downtowns Funds Available: Account Name: City Hall Phase I Improvements Finance Account Number: PF0076-001-20000-20002 Project Number: PF0076 Staff Recommendation: Authorize the Mayor to accept and to execute Change Order #3 and Change Order #4, which increases A&K Construction's contract by $63,854.00 and $154,193, respectively. The approval of both change orders will increase their contract amount to $4,322,283. Attachments: Ordinance #2018-1-8512, Summary of Asbestos Testing and Operations, Change Order Request #3, Change Order Request #4, COR #11, COR #12 Depa e H� (/ City C erk C Rlanager Li�V d.GiNW WM 13748 CITY OF PADUCAH ORDINANCE NO.2018-��q AN ORDINANCE REQUIRING PRIVATE CORRECTIONAL FACILITIES TO EXERCISE STRICT CONTROL OF INMATES AND GIVE IMMEDIATE NOTICE TO LAW ENFORCEMENT AGENCIES. WHEREAS, Pursuant to Kentucky Revised Statute 83A.130 local governments may establish rules and regulations necessary for the public health, safety, and welfare; and WHEREAS, the City of Paducah (hereinafter referred to as "City") wishes to guard against escapes from custody or unaccounted for absences from Private Correctional Facilities (hereinafter referred to as "Facilities") and to immediately provide law enforcement officers with the necessary information to apprehend escapees from Facilities and, further provide for public safety. NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: Section 1. Strict Surveillance and Diligence. In order to prevent escapes and/or unauthorized absences all Facilities, located in the City of Paducah, are hereby directed to adopt and strictly adhere to all local, state and federal laws, including applicable "best practices" for similar enterprises, to prevent escapes or unaccounted for absences and to ensure that all probationers, inmates or parolees, are at All Times accounted for and under its supervision. Any violation of this section may subject Facilities to Section 4, Penalty, set forth below. Section 2. Notice of Escapee All Facilities shall be, and are hereby, required without delay to immediately inform the Paducah Police Department, McCracken County Sheriff's Department, Kentucky State Police Department, (collectively referred to as "Law Enforcement") and also all employees of the Facilities upon determining that a probationer, inmate, or parolee may have escaped from custody or is otherwise unaccounted for. Section 3. Policies and Procedures. All Facilities shall be required to promptly develop written policies and procedures which the Facilities shall diligently adhere to in response to a probationer, inmate, or parolee escaping from custody or being otherwise unaccounted for. The written policy and procedure shall be developed and copies provided to Law Enforcement within thirty (3 0) days from the adoption of this ordinance. Section 4. Penalty. The failure of Facilities to strictly comply with the requirements of this ordinance is hereby deemed to be sufficient legal grounds to revoke the Facilities business license pursuant to Chapter 106 of the Code of Ordinances of the City of Paducah. Section 5. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. Section 6. Emergency. For the reasons set forth above, an emergency is declared to exist and the provisions of this Ordinance shall become effective immediately upon its adoption by a vote of 2/3 of the City Commission and publication pursuant to KRS 424. 132M6]:7 ATTEST: City Clerk Introduced & Adopted by the Board of Commissioners, August 28, 2018 Recorded by City Clerk, August 28, 2018 Published in full by The Paducah Sun, 2018 Ord\Correctional Facility Escapee Notice Requirement Denton Law Firm Agenda Action Form Paducah City Commission Meeting Date: August 28, 2018 Short Title: Escapee Notice Requirement for all Private Correctional Facilities ❑Ordinance ® Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: James W. Arndt Presentation By: James W. Arndt Background Information: It has come to the attention of the City of Paducah that escapees from local private correctional facilities pose a danger to the neighborhood surrounding the facilities. It is the intent of this ordinance to ensure that residents are notified quickly when there is an escape from a local correctional facility. This ordinance requires all private correctional facilities in the City of Paducah to adhere to all laws and best practices related to surveillance to prevent escapees. Further, said facilities are required to immediately inform the Paducah Police Department, McCracken County Sheriff's Department, Kentucky State Police Department and all correctional facility employees of the escape of a probationer, inmate or parolee from the facility's custody. It also requires all private correctional facilities to develop written policies and procedures within 30 days to ensure that the notice is provided. Further, this ordinance provides the penalty for failure to comply with the notice and policy and procedure requirements. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A [::Finance Staff Recommendation: Enact an ordinance requiring all private correctional facilities to immediately inform local & state law enforcement and facility employees of an escapee, requiring that facilities development of policies and procedures for handling notification, providing a penalty for failure to comply and declaring an emergency to exist. Attachments: Draft Ordinance De artment Head City C rk y Manager