HomeMy WebLinkAboutAgenda Packet 5-14-18NOTICE OF CALLED MEETING
FOR THE
BOARD OF COMMISSIONERS
OF THE
CITY OF PADUCAH, KENTUCKY
TO:
There will be a Called Meeting of the Board of Commissioners of the City of
Paducah., Kentucky on Monday, May 14, 2018, at 4:30 p.m. for a Budget
Workshop. The workshop will be held at the Parks & Recreation Building at 1400
H.C. Mathis Drive, Paducah, Kentucky in Classroom No. 2 on the 2nd floor. The
agenda is as follows:
I. Roll Call
II. Invocation
III. Pledge of Allegiance
IV. Announcement of Candidates for Position of City Manager
V. Authorize Mayor to Execute Notice of Intent for Stormwater Discharges
from the City &OCn
VI. Budget Workshop Presentations & Discussion
1Vlay�r�
CERTIFICATE OF SERVICE
Executed by electronic of a copy to
at on May , 2018.
P'
City Clerl�
City of Paducah Kentucky
Directory
MAYOR
BrandiHarles5
e.,
BOARD OF COMMISSIONERS
Sandra Wilson —Mayor Pro -Tem
Richard Abraham
Allan Rhodes, Jr.
Sarah Stewart Holland
Interim City Manager...............................................................:.... ............Mark Thompson
Finance Director, . ..................................I.................... .................... Jonathan Perkins, CPA
City Clerk........ ... .................................. ......................... ................Tammara Sanderson
Information Technology Director.................. ..................... .. ........ .......................;Stephen Chino
Planning Director. ..... ................ ................ ...... ......... ........ ........... Tammara'Tracy
Police Chief................... ..................................................
..............:........:.......... Brandon Barnhill
Fire Chief. ............ .......: ................. ........ ........ .........................: .........
....,.....Steve Kyle
Parks'Services Director................................................................. ...........Mark Thompson
City Engineer and Public Works Director ........ ............. ................ ........... .................:. Rick Murphy
Human Resources Director ..................................................... ....................... Martin Russell
Public Information Officer........:..........................................:............................ Pam Spencer
E911Director.... .......... .........................0............................................. ........... .,... Ed McManus
Cit of Paducah. —�,
y KY Fiseal Year 2019 Budget'Book
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Budgeted Departmental a,
Staffing Summary
All positions shown are full-time equivalent. (FTE) and are for Fiscal Years.
2011 2012 2013 2014 2015 2016 2017 2018 2019
General Fund
Gen. Government) 12:0 12.0 12.0 11.0 11.0 11.0 12.0 12.0 12:0
Finance2 , 14.0 11.0 11,0 11.0 11.0 11.0 11.0 11.0 11.0
PRDA3 _ 1.0 1.0 1.0 1.0 1.0 _
Information -
Technology 6.0 6.0 _ 6.0 5.0 5.0 5.0 5.0 5.0 6.0
Inspection, 11.0 11.0 -
Plannings 9.0 9.0 9.0 9.0 10.0 10.0 11:0 11:.0 11.0
Police 90.0 90.0 1 88.0 87.0 87.0 87.0 87.0 87.0 87.0
Fire 64.0 64.5 74.0 76.0 76.0 76:0 76.0 77.0 76.0
Engineering/
Public works 48.5 47.1 46.1 45.1 45.1 45.1 44.8 .44 .3 44.3
Parks 24.0. 24.0 24.024.0 25.0 25.0 25.0 27.0 27.0
Human Rights 1.0 - -
Human Resources3 1.0 3.0 3.0 3.0 3.0
3.6 4.0 3.0 3.0
pRA7 5.0 4.0 3.0 3.0 _
Total General Fund 285.5 ' 282.6 277.1 275.1 274.1 274.1 274.8 277.3 277.3
Solid Waste'Fund
Solid Waste 26.0 25.4 25.4 25.4 25.4 25.4 25.7 26.2 26.2
Fleet Maint. Fund
Fleet Maintenance 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5
E911 Fund
E9118 22.0 22.0 22.0 '
TOTAL ALL FUNDS 318.0 314.5 •309.0 307.0 306.0 306A,' 330.0 332.0 332.0
'The above amounts include elected officials (5) & new "Assistant to the City Manager
position
foFY2017
Fir nance/Human Resources split into two departments beginning FY2012
3PRDA department dissolved beginning in FY2017. PRDA Director position moved to Human
Resources for half of FY2017 and then transition to the new Planner position in the Planning
Department.
¢Inspection Department combined into Fire Department beginning FY2013
5Addition of Planner position for FY2017
6Cemetery/Grounds moved from EPW into. Parks beginning FY2011. Beginning FY2017 EPW
Assistant EP Director" position added to be split between EPW and Solid Waste and EP W
"Operations Manager" position deleted.
PRA department dissolved. New positions created in FY2015 under the Parks and Planning
Departments
8E911 became a Governmental Fund in FY2017
City` of Paducah;' KY = Fisca'1 bear 2:010:.Budget Book ager �
Classification
a
Financial Accounting Structure
The accounts of the City of Paducah are
that must be used for a specific purpose. For
organized and operated by separating the
example, all revenue and expenditures
City's distinct functions into funds. A fund
related to the City's Municipal Aid Program
is an accounting entity with a self -balancing
(MAP) are accounted for in the MAP Fund.
set of accounts that records all financial
Finally, the General Fund is used to account
transactions for government functions. Fund
for receipts and payments that do not belong
accounting separates funds according to
to another fund. This is often referred to as
their purpose and is used to meet certain
the "Operating Fund."
accounting, legal, and contractual
Proprietary Funds
provisions. Funds are classified into the
Proprietary Funds account for operations
following categories: Governmental,
that function similar to a private commercial
Proprietary, and Fiduciary. Each
operation, in which services are financed
classification `maybe further divided into
through user charges and expenditures
separate fund types: General, Special
include the full cost of operations:
Revenue, Enterprise, and Internal Service.
Accounting records for the City's
fin d
Classification
Fund Type
Governmental Funds
General Fund
Governmental funds, are used to account for
Special Revenue
Funds
all or most of the City's general activities.
Debt Service
Fund
They are.budgeted based on the modified
Capital Project
Funds
Pro rietar. Funds _
Enterprise Funds'
revenues are recorded when available and
Internal Service
Funds
Fiduciary. Funds
Pension Trust
Funds
proprietary n s are mamtamed on an
accrual basis; that is, the effects of financial
:transactions, events, and circumstances are
recognized in. the periods) in which they
occur regardless of when the cash is
received or paid. The' City maintains two
types of proprietary funds, Enterprise Funds
account: for operations that are. financed and
operated in a manner;similar, to private
business. The "customers" of these
operations are primarily external: Internal
Service Funds account for operations that
serve other funds.or departments within. the
government on a cost -reimbursement basis.
Z
City of 'Paducan-, KY Fiscal "Year 201 9` Budge"t Book aj f ry'
The "customers" of these operations are
Governmental Funds
internal, or within the government itself.
Governmental funds, are used to account for
all or most of the City's general activities.
Fiduciary Funds
They are.budgeted based on the modified
Fiduciary Funds are used to account for
accrual basis of accounting, which means
assets held in trust by the City for the benefit
revenues are recorded when available and
of individuals or other entities. The City's
measurable, and expenditures are recorded
fiduciary funds are made up of the City's
when the services or goods are received and
two pension funds: the Appointive
the liabilities are incurred. Debt Service
Employee Pension Fund (AEPF) and the
Funds' and.Capital Project Funds account for
Police and FirePension.Fund (PFPF).
the activity by which they are named, debt
These funds are accounted for on the accrual
service and capital projects, respectively.
basis of accounting.
Special revenue funds account for money
Z
City of 'Paducan-, KY Fiscal "Year 201 9` Budge"t Book aj f ry'
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City of `Paducah::, KY — Fiscal Year 20.1:92B udgetBook 5 r ;1'
C -1 -l' -of Paducah, KY scal Year 2019' Bud etBook �'j�
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f ) y x3
General Fund Statement of Revenues by Source
Actual
Actual..
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Fines
Warrant Service Fee
$32,879
$31,238
$32,000
$28,000
Nuisance Violations
$38,741
$25,290
$35,000
$30,000
Other Fines
$19,231
$25,825
$16,000
$18,000
Grants
State Incentive - Police
$2929858
$3719426
$369,0,00
$401,000
State Incentive - Fire
$259,172
$339,1.72
.$336,000,
$385,000
Other Grants
$649223
$51;420
$36,220
$33,000
Interest Income
$97,000
$1209475
$95,000
$260,000
Charges for Service
Tax Collection Fee= School'
$176,182
$185,586
$1869000
$1809000
Overhead (Admin) Charges
$297,020
$308;520
$290,200
$324,200
Other Charges for Service
$218;175
$193,702
$1989310
$200,920
Licenses & Permits
Payroll Tax
$15,1829263
$15,705,096
$15,725,000
$15,960,000
Insurance Tax
$4;170,381
$4,3319956
$4,1509000
. $4,3509000
Business License
$4,711,708
$4,721,657
$4,500,000
$4,545,000
ABC License
$13.1,150
$13905
$13000
$130,000
License'Penalties
$201,095
$246,125
$200,000
$210,000
County PR - Rev Sharing
($3075983)
($336,336)
($315;500)
($366,400)
Permits &Fees
KY' Telecommunication Tax
$275,083
$229,221
$275,000
$275,000
Building & Electrical
$259,592
$191,828
$193,000
$177,000
Other Permits & Fees
$355278
$33,526
$37,000.
$359000
Property Rent & Sales
Forest Hills Lease
$372,624
$3729624
$377,000
$383,425
Other Property Rent & Sales
$33,145
$35,052
$34,375
$33,000
Taxes
Real Current Year
$4,120,058
$4,212,329
$49325,000
$4,554000
Personal Current Year
$679,722
$675,974
$660,000
$720,000
.Vehicle Tax County
$673,786
.$747,384
$700,000
$715,00.0
PJC Tax Collection
$3209069
$3289814
0
0
Local BankDeposit Tax
$2429344
$2425931
$243,000
$275,000
PILT - Paducah Power
$244,627
$249,907
$2505000
$2509000'
Annexation Rebates
($519793)
($25,878)
($32,000)
($339000)
Other Taxes
$3665988
$4309538
$38.09000
$4075000
Recreation Fees
$134,938
$122,799
$104,000
$93,500
Sales
$14,482
$245436
$20,000
$185200
Other .Fees
$55,608
$1365300
$35,000
$32,000
Interfund Transfers
$619,905
$642,142
$550,000
$5609000
Total Revenues
$339805477
$35,1109168
$345134,605
$355183,845
C -1 -l' -of Paducah, KY scal Year 2019' Bud etBook �'j�
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General Governfnent
���
FT,
Department Mission
The mission of the General Government
the City Manager reports to the City
Department is to provide professional
Manager. The position assists with
leadership in the administration and
departmental oversight and works with the
execution of policies and objectives
Board of Commissioners.
formulated by the Paducah Board of
Commissioners.The Department also is
Public Information Officer:
responsible for promoting confidence in city
The Public Information Officer, who reports
government through community
to the City Manager, serves thecommunity
engagement and customer service and
by providing accurate and timely
through the development of solutions, '
communications through news releases and
programs, and measures to meet the
other engagement tools, by managing the
emerging needs of the City, its residents,
content on the City's website and social
and business community.
media accounts, and by producing
Mayor & Commissioners:
programming on the City's public access
Paducah operates under a City Manager
channel, Government 11.
form of government.. Citizens elect four,
non-partisan Commissioners and a Mayor to
- City Clerk:
serve on the Board of Commissioners with
The City Clerk is the custodian of official
the Board appointing the City Manager to
City records pursuant to KRS 61.870 to
carry out the Board's policies. The Mayor
KRS 61.882. The Clerk is responsible for
may vote on all matters brought before the
preparation, maintenance, and safekeeping
Board and may. introduce legislation and
of official City records; preparation of
policy review. The Mayor presides as the
ordinance's, municipal orders, and motions
Chair of the City Commission meetings and
for action by the Board of Commissioners;
is the ceremonial head of Citygovernment
and preparation of motions for public
representing the City in the community. and
printing, The Clerk prepares the City
with associated.government agencies.
Commission agenda, attends all
Commission meetings, and records the
Citymanager:
minutes. The Clerk is appointed by the City
The City. Manager, a professional appointed
Manager to serve as the Deputy Alcoholic
by.the Paducah Board of Commissioners,
Beverage Control Administrator.
serves as Chief Administrative Officer of the
city and directs, oversees, and coordinates
Corporate Counsel:
the day -to -day departmental operations. The
Co orate Counsel provides legal services to
City Manager assists the Board in
the City Commission, City Manager, and
fornulating goals, objectives, policies,
staff through, services obtained through
budgets, and programs in addition to
local firms, as well as to the Planning Board
translating policy and visionary ideas into
through a retained Attorney. Corporate
tangible results. The City Manager also is
Counsel renders legal opinions, prepares
responsible for the budget through its
ordinances; resolutions, municipal orders,
preparation, submission to the Board; and
contracts, and handles litigation involving
administration. Additionally, the Assistant to
the City.
City of P;aduca'h, KY` Fiscal
Y,e`ar 2>019 Budget Book
City 0f Paducah, KY .Fiscal Year 201'9',tudge
- Staffing Summary; General Government
Actual
Actual
Revised
Proposed
Grade
FY2016
FY2017
FY2018
FY2019
Mayor & Commissioners
Mayor
1.0
1.0
1.0
1.0
Commissioner
4.0
4.0
4.0
4.0
City Manager
City Manager
AA
1.0
1.0
1.0
1.0
Assist. to City Manager
P
-
1.0
1.0
1.0
Public Information
A
1.0
1.0
1.0
1.0
Officer
Executive Assistant II
I
1.0
1.0
1.0
_
Administrative Assist. III
D
1.0,
1.0
1.0 -
1.0
City Clerk .
City Clerk
P
1.0
1.0
1.0
1.0
Assist. City, Clerk
F
-
-
1.0
Executive Assistant II
I
Legal
Corporate Counsel
1.0
1.0
1.0
1.0
TOTAL
y _
11.0
12.0
13.0
12.0
City 0f Paducah, KY .Fiscal Year 201'9',tudge
Department Narrative! General Government
FY2018 Highlights:
• Continued negotiations for cable
• Implemented Phase 1 of the Munis
teleVision,franchise renewal
Enterprise Resource Planning software
• Initiated third National Citizens Survey
pr.oJ'ect which improvedprocessesto
gather feedback from citizens about
related to financial functions, purchasing
city services, civic participation,
and contract management
characteristics of Paducah, and various
• Worked with the Board of
community topics
Commissioners and Management Team
• Received Voice of the People Award for
on the implementation of the Strategic
Transformation in Recreation and
ply
Wellness due to Paducah's increases in
. Initiated and completed the recruitment
the Citizen Survey, results in the
of the Planning Director
Recreation &Wellness category from
• Implemented Board of Commissioners'
2013 to 2016
policy initiatives regarding the
• Enhanced digital opportunities for two -
Expansion of Sunday Alcohol Sales
way engagement and interactions with
Ordinance, Smoking Ordinance and
citizens through expanded use of social
Fairness Ordinance
media. with the Nextdoor Platform and
• Assisted Engineer -Public Works in
improvements to the website with
working with the professional consultant
Paducah Listens
toward the implementation of storm
• Continued community education and
water utility/user fee by'completing
outreach regarding city initiatives and
phase l of Comprehensive Storm Water `
services with the.2"a Annual Citizens'
Master Plan
Academy, service club presentations and
• ' Initiated capital projects approved by the
Local Government 101 at McCracken
Board of Commissioners, including the
County Library
first phase of equipment and software
• Provided policy guidance and developed
replacement for E911, Floodwall Pump
promotional implementation of the
Station 2 restoration, City Hall phase l
voluntary; single -stream, curbside
renovation, Noble Park bank
recycling program
stabilization phase 2, tennis court
• Completed the recodification of the
resurfacing and Greenway Trail phase 4
Code of Ordinances
&5
• Successfully negotiated the AFSCME
Contract
f
_
City of Paducah, K:Y` F'sc,al Year 201 9 .Budget Bo"ok 1?d gel
2
i1
i of
Department Narrative: General .Government
FY2019 Goalst
• Use National Citizen.Survey results •
Continue to improve citizen
for strategic planning and
engagement and understanding of
benchmarking
local government through the
• : Work with professional consultant
Citizens' Academy and determining
toward completion of second phase
how to best utilize past graduates
of. Comprehensive Storm Water •
Enhance customer service by
-
Master Plan includingublic
p
.p
ex andng the City's electronic
y'
engagement component regarding
footprint through the implementation
implementation of storm water
of the Enterprise Resource Planning
utility/user fee
Software Project's self-service
''.0 Complete negotiations for cable
features
television franchise renewal or •
Improve internal efficiencies and
extension
citizen engagement by implementing
• Determine feasibility of creating Tax
Agenda Management Software and
Increment Financing District for. the
making all online forms fillable
Riverfront/Downtown •
Improve record keeping and
• Provide staff expertise and oversight
accessibility to information by
of the Board of Commissioner's
scanning Commission Meeting
Strategic Plan implementation
Minutes from 1925 -1969 into
• Form and provide guidance to the
Laserfiche and microfilming the
Facilities, External Agency
City's oldest records
Contributions, Revenue and Fleet •
Update Boards &Commission
Committees tasked with analyzing
information and determine ongoing
and recommending improvements in
best practice to maintain current
preparation for the FY20 budget
records
development process
City of Paducah`. K.I' —Fiscal Year 2019Budget Book 4;�5 ha`�t�
Department Budget Summary: General Government €4` Ian
Department Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
F 01
FY2019
Personal Services
$694,929
$831,306
$888,390
$823;540
Contractual Services
$351,471
$402,538
$504,870
$1,339,405
Commodities
$98,223
$92,980
$91;515
$87,490
Contributions
$217,744
$216,906
$292;700
$252,000
Capital Outlay `
0
$9,648
$5,000
.0'
Total Dept. Budget
$1,362,367
$1,553,378
$1,782,475
$2,502,43.5
Division Summary:
Actual
Actual
Revised
Proposed I
FY2016
FY2017
FY2018
FY2019
Mayor & Commiss.
Personal Services
$161,945
$188644
$177,900
$185,720
Contractual Services
$2,183
$2,200
$1,960
$2,020
Commodities
$'13,758
$22,731
$16,795
$17700
City Manager
Personal Services
$410,288
$516,608
$553;125
$448930
Contractual Services
$8,267
$9,130$16;555
$7,755
Commodities
$36,358
$21,641
$35;345
$27,760
Capital Outlay
0
$9,648
0
0
City Clerk
r
f
Personal Services
$96,561
$99,613
$130,535
$1619735
Contractual Services
$5,574
$15,867
$19,600
$12,250
Commodities
$25,395
$26,351
$16,375
$18,830
Capital Outlay
0
0
$5,000
0
Corporate Counsel
Personal Services
$269134
$26,439
$26;830
$27,155
Contractual Services$192,047
'
$178,566
$196,325
$196,360
Commodities
$39838
$39348
$3,800
$3,800
Other*
Contractual Services
$1439399
$196,775
$270,430
$1,1219020
Contributions
$217,744
$216;906
$292;700
$252,000
Commodities
$189874
$18,909
$19,200
$19,400 I
Total Dept: Budget
$1,362,367
$1;553,378
$1,782,475
$29502;435
*Other includes Non -Departmental, Memberships & Contingency, and Civic Beautification
divisions of General Government.
City of'Pa ducali',''K.Y
: Fisal
c
Year 2'019':Bud`gef
$o.ok''+
Finance
y tt
Department Mission
Our Mission is to serve the public to the best
Investment Fund scorecards, the annual
of our ability, to make sound fiscal
budget, 'and the Comprehensive Annual
decisions, to maintain accurate and timely
Financial Report (.CAFR). This division also
accounting records, to provide informationprocesses
bi-weekly payroll for
and support, and to accomplish our goals
approximately 320 full-time.' employees and
with a sense of pride and a spirit of
prepares all manner of payroll -'related
cooperation. The Finance Department
reports. They also receive and process all
consists of three divisions: Administration,
purchase requisitions entered by
Accounting & Budget, and Revenue
departments, issuing over 6,000 vendor
Collection.
`payments a year.
Administration:
Revenue:
Administration oversees the general '
The Revenue Division is responsible for the
operation, which includes, but is not limited
billing, collection, and record maintenance
to budget preparation, accounting/payroll ;
of property tax bills, business licenses;
debt management, budget monitoring,
payroll taxes, and municipal insurance
revenue collection operations, business
premium taxes. The Revenue Division
license/payroll taxes,' cash/investments
works closely with other departments for
management, and technical assistance to
business licensing compliance.
other City departments, governmental
This Division also is responsible for
agencies, and outside agencies.
collecting and/or processing all
miscellaneous revenue received by the City
Accounting: & Budget:
from all sources. It also coordinates
The Accounting and Budget Division is
collection efforts with a collection agency
responsible for preparing financial reports,
and/or legal staff to collect delinquent
including ;monthly financial statements,
accounts.'
Staffing Summary:
Actual
Actual Revised Proposed
Grade FY2016
FY2017 FY2018 FY2019
Administration
Finance Director Z
1.0
1.0 1.0 1.0
Executive Assistant 1. F
1.0
1.0 1.0 1.0
Accounting & Budget
Controller T
1.0
1.0 1.0 1.0
Accountant J
2.0
3.0 3.0 3.0
Accounts Payable Clerk" =C
1.0
- - -
Revenue
Revenue Manager S
1.0
1.0 1.0 1.0
Revenue Auditor . J
1.0
1.0 1,0 1.0
Revenue Technician C
1.0
1.0 1.0 1.0
Account Clerk B
2.0
2.0 2.0 2.0
TOTAL
11.0
11.0 11.0 11.0
City of Pad;ucah:, KY Fiscal X.ear'201 9` Budget'; Book<*�y�i" WE
1
Department Narrative: Finance
VI
*�
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r
FY2018 Highlights:
• Updated the General fund's 5 -year
• Coordinated foreclosure actions for
revenue/expenditure trend projections
numerous delinquent property tax
Applied for the 26th consecutive GFOA
. accounts
Certificate of Achievement for
• Utilized social media in an effort to
Excellence in Financial Reporting for
detect business licensing non
the FY2017 CAFR
compliance
• Implemented ERP software replacement
• Continued the process of re -designing
Phase 1 —Accounting, Budget,
the City of Paducah Budget to make it
Purchasing
more user-friendly
• ` Maintained the City's bond rating
FY2019 Goalst
i
• Continue to monitor opportunities to
• Continue to work closely with our
refinance debt issues when possible
property tax billing vendor to fine-tune
• Continue to update the City's 5 -year
and expand the billing system
Capital Improvement Plan
• Continue, efforts to collect delinquent
• Refine the General Fund's 5 -year
accounts, including but not limited to:
projection tool for revenues and
property taxes, business licenses, and
expenditures
payroll taxes
• Produce CAFR worthy of receiving the
GFOA`Certificate for Achievement
----
• Go live with the ERP software Phase 2 —
Finance »2019 Contractual
G
Accounting,: Budget, Purchasing
Services & Commodities
Total Budget $209;000
• Implement ERP software Phase 4 —
other
Property Taxes
Commodities
• RolloutSelf-Service ERP Functionality
• Continue to streamline the look and
PVA
evaluate the functionality of the City of
$ee,M
Paducah Budget document
33
• Maintain the City's bond rating
• Continue developing methods,
processes, procedures, and partnerships
Audit
in an effort to attain 1.00% business
other,
license and payroll tax compliance
Contractual
• Fully implement ERP software
Services
Computer
replacement Phase2- Business Licenses
software
and AR
Maintenance
is
City of Paducah.;? KY — FscaVl
Year 201 9 'Bud`,get. Book
�.
Department Budget. Summary: Finance
Department Summary:
Actual
Actual
Revised
Proposed
FY20ib
FY2017
FY2018
FY2019
Personal Services
$804,466
$846,698
$878;310
$9225815
Contractual Services
$131,505
$137,200
$1375555
$141,365
Commodities
$58,720
$66,185
$70,340
$68,475
Capital Outlay
$1616
0
0
0
Total Dept. Budget
$996,307
$1,050,083
$1,086,205
$1;132,655
Division Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY20i 8
FY2019
Administration
Personal Services
$2495114
$251,655,
$2619560
$268,960
Contractual Services
$19914
$39723
$3,200
$3,240
Commodities
$8,306
$11,429
$11;385
$11,545
Accounting & Budget
Personal Services
$266,096
$295,313
$299;590
$3169180
Contractual' Services
$57,938
$61,090
$61;530
$64,735
Commodities
$16;079
$21,251.
$199970
$18,725
Capital Outlay
$1,616
0
0
0
Revenue
Personal Services
$289,256
$299,731
$317,160
$337,675
Contractual Services
$71,654
$729387
$72,825
$73,390
Commodities
$349335
$33,505
$38,985
$38,245
Total Dept. Budget
$996,307
$19050,083
$1;086;205
$19132,655
f
4` i lr
:City of Paducah, KY Fiscal Year 2019 BudgetBook {%`agvrp
Information Technology
Department Mission
The mission of the City of Paducah
Agency. Paducah's voice and data network
Information Technology (IT) Department is
reaches over 20 locations throughout the
to provide quality, cost-effective IT services
City interconnected via Paducah Power's
while advancing the. use of technology in
high speed fiber optic network. The IT
city government to increase excellence in
department administers and maintains'a
operational efficiency and responsiveness to
wireless mobile network for Paducah Police
the needs of residents and stakeholders. The
and Fire Departments as well as hardware,
Information Technology Department
software, and network infrastructure for
mission is accomplished by providing
E911 operations,
professional and technical services in
Geographic Information Systems:
• Network and telecommunication
The GIS division is responsible for, the
infrastructure;
administration and maintenance of the
• Application software deployment,
City's geographic information systems and
training and support;
plays the lead:role.in the continued
• Geospatial data, information,.
operation of the McCracken and Paducah
analysis and solutions.
GIS Consortium (MAP -GIS). This division
overseas all GIS.software. and hardware
The Information Technology department
upgrades; new data acquisition, we
consists of two divisions, IT Network
publishing; mobile app development along'
Administration and Geographic Information
with maintenance and updates to existing
Systems (GIS)
geospatial data.. Support and; training is
provided'for all City departments using GIS:
IT Network Administration;
This, division provides contractual GIS
Information Technology'administcrs and
services to -McCracken County, E911, and
maintains the City network operations center
the Joint Sewer Agency. Technical
providing voice, and data, communications
assistance is also shared with Paducah
and network: resources to all City
Power and Paducah Water.
departments, E91,l, and the Joint Sewer
Staffing. Summary:
Actual
Actual Revised Proposed
Grade FY2016
FY2017 FY2018 FY2019
Information Technology
Director Information Tech U
1.0
1.0 1.0 1:0
Network Administrator P
1.0
1.0 - 1.0 1.0
Help Desk Technician H
1.0
1.0 1.0 1.0
GIS Manager P
1.0
1.0 1.0 1.0
GIS Specialist P
1.0
1.0 1.0 1.0
Software Technician P
-
- - 1.0
TOTAL
5.0
5.0 5.0 - 6.0
City of Pad,ueah KY Fiscal Year 2019" Budget` BookMMRO
„zi
j�RUN
f_ _�
Department Narrative: Information TechnoloQy
FY2018 Highlights:
• Continued implementation process of
• , GIS staff built new services, maps and
ERP software replacing the City's
forms to support the City's mission to
current SunGard computer software.
start curbside recycling within the city
Implementation will be phased over 3
limits
years and will include a comprehensive
• Provided McCracken County with GIS
process review
services related to future land use
• Began bid process and acquisition of
planning; zoning, voter districts,
new CAD/911 software. and hardware in
addressing, emergency siren locations
concert with Emergency Communicationand parcel records maintenance
Service Department
• Provided support services to Parks and
• Stephen Chino and Jessica Raes hosted
Engineering in insuring connectivity for
an 8,hour GIS/UAV workshop inthe
new docks to allow payments for
cooperation with WKCTC, both city
services and fuel
staff members are licensed UAV pilots
• Provided IT support and services for
new Police Dept. Annex building and
s
of
the new camera server upgrade
�, 4
FY2019 Goals:
• Organizational Support & Advancement:
• Geographic Information System: Continue
Enhance service delivery by supporting the to educate internal and external customers
,use of technology in city government
on the opportunities to utilize GIS data and
analysis
Department Budlet Summary:
Actual
Actual Revised Proposed
FY2016
FY2017 FY2018 FY2019
Personal Services $4253,334
$409,057 $472,745 $569,630
Contractual Services $93,930
$95,223 $122,795 $116;875
Commodities $40,804
$39,202' $54,810 $54,740
Capital Outlay $30,440
$17,428 $33700 $35,500
Total Dept. Budget $590;508
$560,910 $6845050 $776,745
City .of P''aducah,` KY` Fiscal
Ycar 2:019 Bud et Book
gyz
r fiz
Planning
u
Department Mission
The Department of Planning exists to guide
Planning:
the land use, planning, and development
The Planning division is responsible for the
process in the City of Paducah, to ensure the
preparation of the comprehensive plan per
orderly use and reuse of land, to protect and
KRS 100 and much of its implementation.
enhance the economic and aesthetic viability
As one of the primary tools to implement.the
and physical function of the City, and to
Comprehensive Plan, the zoning ordinance
enhance the quality of life in the City of
and its application is a primary
Paducah.
responsibility of.the department.
The department consists of highly skilled
Responsibilities include updatingthe
professionals who work to provide the
ordinance; reviewing site plans and plats for
highest quality of service possible in the
compliance; and'providing;staff review and
areas of land use and development, long-
support for the land use decision-making
range planning, housing, and community
bodies, ,specifically; the Planning
and economic development. The Planning
Commission, the.Board of Adjustment, and
Department consists of two divisions:
the Historical and Architectural Review
Administration, and Planning.
Commission (HARC):
The;Comprehensive Plan can also be
implemented through its annexation
(
activities; strategic projects, and focused '
programs.
One, such strategic project is the riverfront
development. Staff supports;the Paducah
Iwf
'
Riverfront Development Advisory Board, a
board of five citizens and an ex -officio
x.
member, with the development of a tax
The: Administration division provides
overall program preparation direction and
oversight; maintains department personnel,
%,A
budget, and land use records; provides
"
technical and administrative support to
pertinent boards, committees,;and
commissions; and provides support and
guidance for the: entire department.
increment financing district for the Paducah
The Administration division also handles the
Rverfront, implementing strategies outlined
sale of city -owned properties and provides
in the Renaissance Area Master Plan and
staff support to the Urban Renewal and
reviewing development proposals for the
Community Development Agency
city -controlled properties along the
(URCDA):
riverfront:
City of Paducah, KY Fiscal Year 201,9: Budgef Books"Vy`
The Main Streetprogram is another focused
moratorium. program and the upper story
program implementing a keystone objective
residential grant program. This division also
of the Comprehensive Plan: continued
assists businesses with historic tax credit
revitalization of downtown. As a staff
assistance, whenever possible.
member, the Downtown Development
Specialist serves as the Main Street director
The very capable grant administration staff
recruiting business and linking partner
enables the City to implement; in the most
associations, downtown stakeholders and the
tangible way, the Comprehensive Plan. Staff
Main Street Advisory Board. The Main
researches grant opportunities and, as
Street Board of Directors, a board of five
appropriate, disseminates. information to
citizens, has the responsibility of assisting
City departments and agencies within the
with the Main Street accreditation process,
community. The grant administrator assists
coordinating with staff in executing
with project development, the application
strategies of the four -point Main Street
process, and administration of federal and
approach.Staff is also responsible for
state grant awards in addition to working
promoting and administering the downtown
with agencies on legislative pass-through
incentive programs: fagade grants, new
grants.
business grants, roof stabilization grants, tax
Department BudgetSummary:°
Planning ,
Department Summary:
Actual
Actual Revised Proposed `
FY2016
FY2017 FY2018 PY2019
Personal Services $547;016
$610,292 $672,335 $604,230'
Contractual Services $36,930
$3808 $40,780 $47,080
Commodities $68,109
$65,773 $88,400 $75,095'
Capital Outlay, $2,998
$2,854 0 $1,500
Total Dept. Budget $655;053
$717560.7 $8015515 $727,905
Division Summary:
Actual
Actual Revised Proposed
FY2016
FY2017 FY2018 FY2019
Administration
Personal Services $252,145
$252,773 $2775920 1 $254,780
,
Contractual Services $9,023
$9,936 $10,405 $11,050
Commodities $10,956
$12,469 $175770 $14;930
Capital Outlay $1,615
$980 0 $1,500
Planning
Personal Services $2945871
$357,519 $394,415 $349,450
Contractual Services $27,907
$28,751 $30,375 $36,030
Commodities $57,153
$53,303 $70,630 $605165
Capital Outlay $1;382
-$1,874 0 0
Total Dept. Budget $655,053
$7175607 $801,515 $727,905
City
of
Paducah,'
KY
Fiscal
Year.2019
Budget
Book
1'ag3`1'
_5
Department Narrative: Planning
FY2018 Highlights:ri
x
• Fountain Ave project:
x
• 9 incentives were paid out
representing over $1 million of
private investment, which is a ROI
of 6.75
• 92% of the lots in the Fountain Ave
K
¢
project area are developed or under'
development; only 2 houses and 15
y
lots remain
W
• Fountain Ave Fall Festival was
attended by hundreds who enjoyed
, Staff reviewed and forwarded:
healthy snacks at the Pat &'Jim
.. 59 applications to the Planning
Brockenborough Rotary Health Park
Commission
• 14 applications to the BOA
• 36 applications to the HARC
. Staff prepared 44 zoning certification
•'
letters
• 2017'Main Street'activities,
o 15 new businesses opened in
-
Downtown and Lowertown
i h
o 170 New Jobs created
o 6 New upper story housing units
created
`
o 8 Fagade Grant applications
F y
approved
0 4 Roof stabilization Projects
'
o 3 Historic Tax Credit projects
f
completed
`
o- City Hall listed on the National
r
Register of Historic Places
* : c
• Grant administration in FYI 8:
o Applied for 2'1 grants of which 12
were funded totaling $2,794,119
0 10 more are pending totaling
$424,176
>t rz xn ^"5 ;nt7.�"agi1"t�
City of Pad;ucah', KY = Fiscal Year 201.9" BudgetBook faiT{�Fa�`��
h..'�°
Department Narrative;. Planning
FY2019 Goals:
Continue to make the Planning
• Undertake a neighborhood planning
Commission, BOA and HARC more
initiative that facilitates the creation and
user-friendly and resilient
evolution of neighborhoods into resilient
o Update applications, forms; website
neighborhoods, which have these
o Enable online submittals and
characteristics:
tracking
o Compact, dense, walkable
o Change By-laws by removing
o Possess a distinct center and an edge
archaic procedures & language,
o Contain the variety of activities
adding provision for neighborhood
necessaryfor daily living in
participation, expediting non-
proximity
controversial applications
`record-keeping
o Built within an armature of
o Improve practices
pedestrian -friendly streets and public
• ` Implement NeighborhoodEmpowerment
spaces
strategies
o Develop capacity for the
'
establishment of a Community
.
Development Corporation (CDC)
o Online neighborhood registration
o Neighborhood partnership
opportunities: Block Parties, Clean-
`
ups, Tree Plantings, Neighborhood
r -#
B �
association Toolbox, Neighborhood
,
,
signage program
r t
o Community Outreach Engagement
y °°,, „
W ith Planning Pop -ups (education'
and public input) •
Develop aproactive annexation strategy
Explore Brownfield opportunities in all
o Capture before development
neighborhoods
o Control how our community grows
o Raise quality level of development
•
Refresh Downtown Revitalization
o Focus on business expansion and
t s 4 :
entrepreneurship
o Continue building stock F
e
preservation: upper story residential
_ 1
roof stabilization, and fagade grant
o Solidify the riverfront development
strategy and begin implementation
`� •
Improve Linkages and connectivity '
I
o Greenway Phase 4
o Add more Wayfinding elements with
clear linkages between Lowertown,
Broadway and .the Riverfront
City=of Paducah., KY — Fiscal Year
2;019:Bu'd;get Book
`a'
ao, t
,� y�s
• Attend to the details and lessons learned •
Transform the parking lot at 2" d &
from current and past projects
Broadway to a "City Square"
o Review and update incentive
demonstration space that happens to
ordinances
accommodate parking
o Authentically review and document •
Undertake: another neighborhood
pros & cons of projects and
planning initiative that facilitates the
programs
creation and evolution of neighborhoods'
• Aggressively pursue resource
into resilient neighborhoods
opportunities to maximize end results •
Develop a city-wide bicycle plan
o Increase grant research
(pending grant award)
o Expand partnerships and •
Create a,Public Art Program
collaborations
Details Matter
How we do work matters as much as what we actually,
do.
Therefore, the Planning Department will evaluate each
activity
using these 5 criteria:
1, Fulfills a department mission goal or objective l�us f,
another department's or agency's needs
f` ,
2. Facilitates public safety and public health
3. Uses innovative techniques or best practices (as
appropriately modified)
4.Conserves or improves all resources including monetary,
time, and natural
5. Highest level of community engagement and transparency.„
achieved
It is an honor to serve the people`of Paducah
Staffing Summary: Planning
Actual
Actual Revised Proposed .
Grade FY2016
FY2017 FY2018 FY2019
Administration
Director of Planning V 1.0
1.0 10 1.0
Executive Assistant I F 1.0
1.0 1.0 1,0
Admin. Assistant II C 1,0
1.0 1.0 1.0
Planning
Planner I L 1.0
2.0 1.0 1.0
Planner II IVI -
- 1.0 1.0
Grants Administrator L 1.0
1.0 1.0 1.0
CommunityDev. Planner' M 1.0
1.0 1.0 1.0
Downtown Dev. Specialist M 1.0
1.0 1.0 1.0
TOTAL 7.0
8.0 8.0 8.0
:City of Panucah, KT' -Fiscal Year 2019: Budget: BookkNO
5}WA
a`�}
�.,.
i
Police
Department Mission
The Paducah Police Department is Operations:
committed to the prevention of crime, the The Operations division often is referred to
protection of the lives, property, and rights as the "backbone" of thepolice department.
of all citizens and the improvement of the Itis the most visible of the three divisions,
quality of life for all members of our with uniformed officers patrolling the streets
community. We will provide quality police in marked police cruisers.. These officers
services, ethically, fairly, and equally in annually, answer tens of thousands of calls
partnership with the members of our for service and perform preliminary
community. The Police Department consists investigations of all criminal activity. They
of 3. divisions: Administration, Operations, conduct proactive patrols, investigate
and Support Services. suspicious activity, enforce traffic laws, and
investigate thousands of traffic crashes each
Administration: year. Within this division are several
The Administration division oversees the day- specialized units: two K9 teams; Special j
to -day operations of the Police Department. It
Weapons and Tactics (SWAT) Team; Crisis
is comprised of the Chief of Police and his Negotiation. Team; Bomb Squad; Collision
assistant; the Office of Professional Standards; Reconstruction Team Bike Patrol; and
Training; and Community Resources. This DARE instructor.
G
division is responsible for budget, personnel,
accreditation, internal affairs, policy review, Support Services:
and all departmental training. It also includes The Support Services Division is the
the Community Resource Officer (CRO) investigative and record-keeping arm of the
position, designed to be a liaison between the police department. Itis made up of three t
department and the community's. schools,
units: General Investigations, Drug and Vice
groups, and organizations. The CRO also is Enforcement (DAVE) and Records and
responsible for the department's Citizens' Evidence: General Investigations Unit.
Police Academy, Jr. CPA, Coffee with a Cop,
detectives conduct in-depth investigations of
- and Neighborhood Watch programs.
major crimes from forgery and fraud to
computer crimes to arson and. murder. The E
detectives of the DAVE Unit focus on k
illegal drug activity, including both street 4
drugs and prescription drugs, and "vice"
a activities, such as prostitution. The Records
and Evidence Unit maintains all the
department's records includingcrime and
d
vehicle collision reports, and logs and
maintains the integrity of hundreds of pieces
of evidence each month.
Fz i^ s m'M u
Ci.ty'of Paducah, KY'. Fis'ca°l Year "2;019 Budget B00k pe
i+ `1
iy
rrt f
14 I S
J«tk�, *
Staffing Summary: Police
1
d
�'
t.
A '
gr
S
r
5, h
Actual
Actual
Revised
Proposed
Grade.
FY2016
FY2017
FY2018
FY2019
Administration
Police Chief
Z
1,0
1.0
1.0
1.0
Captain
Q :
1.0
1.0
1.0
1.0
Sergeant
P
_
_
1.0
-
Police Officer
J
2.0
2.0
2.0
2.0
Executive Assistant II
I
1.0
1.0
1.0
1.0
Operations (Patrol)
Assistant Chief
S
1.0
1.0
1.0
1.0
Captain
Q
3.0
3.0
4.0
4.0
Sergeant
P
6.0 _
6.0
6.0
9.0
Police Officer
J
51,0
51.0
48.0
47.0
Support Services
(Investigations)
Assistant Chief
S
1.0
1.0
1.0
1.0
Captain
Q
1.0
1.0
1.0
1:0
Sergeant
P
2.0
2.0
10
2.0
Police Officer
J
9.0
9.0
10.0
9.0
Record Division Manager
K
1.0
1.0
1.0
1.0
Records Clerk III
E
1.0
.1 .0
1.0
-1.0
Records Clerk I
C
3.0
3.0
3.0
3:0
Crime Analyst
K
1.0
1.0
1.0
1,0
Evidence Technician II '
F
1.0
1.0
1.0
1.0
Evidence Technician 'I
C
1.0
1.0
1.0
1.0
TOTAL
87.0
" 87.0
87.0
87.0
y of'Pad,ucah;, KY Fiscal Year`2019 Budget Book ',�gp
a�..:
Department Narrative: Police
FY2018 Highlights:
• The number of major.crimes,reported
• Continued the work of the Chief s
dropped overall from the previous year.
Community Forum round -table discussion
Most notably, reports of crimes against
panel, ;
persons were down.
• Promoted two sergeants in Operations
• Rolled out the "Lock It or Lose It"
Division and a captain in Support Services
campaign to educate the public in response
Division.
to the increasing number of thefts of
• Continuedour in-house training with Blue
vehicles and vehicle thefts.
Courage's Drive.
• There were no major injuries to personnel.
• Saw progress in our hiring efforts, with five
• Hosted a very successful Kentucky,
new officers hired.
Association of Chiefs of Police conference.
• Our officers and staff made a smooth
• Det. William Hodges was named Employee
transition through retirements of two
of the Year for 2017, primarily for his
officers - one with 27 yearsof service —
efforts in mentoring young detectives. He
and two sergeants:
conducted a mock homicide training,
• Made significant advances in the
developed background investigations
department's technology capabilities:
training, and worked one-on-one with a
• We expanded.our community involvement
new Digital Forensics Unit investigator. In
through the Community Resource Officer
all, 35, employees were honored for their
by increasing awareness and responsiveness
work in 2017.
to requests from the community.
• In partnership with the Police Foundation
• Continued forensic investigations on
of Paducah/McCracken County; hosted
computers, cell phones, and :other digital
nationally recognized expert Kenneth D.
media with 323 exams, assisting many
Hughes in two public seminars focusing on
other�law enforcement agencies in western
active shooter situations.
Kentucky.
FY2019 Goals:
• Infrastructure/Technology: Invest in
events. This will be achieved with the
Infrastructure and technology
commitment ofone officer designated to
improvements aimed at enhancing police
oversee police response to and attendance
services; and continue to update, improve
at special events.
and train staff in the latest equipment
• Department ,& Personnel Development:
feasibly possible to obtain:
Provide top-quality service to the citizens
• Programs: Addressing livability and safety
of and visitors to Paducah, while
issues through enforcement and focused
developing our employees' educational and
outreach, which will include one major'
leadership opportunities, thus to continue as
Community Oriented Policing program '
one of the top law enforcement agencies in
each quarter.
the state. Additionally, we will strive for
• Special Events & Activities: Special events
no/minor, staff injuries, specifically through
aimed at one-to-one contact with citizens,
encouraging safe driving habits and
and a commitment to provide a safe,
reducing officer -involved at -fault
wholesome atmosphere for large city
collisions:
{ City` of P'"aduca-h KY` Fiscal. Year 2019 Bud''geti;Bo,ok
�r
g1,Yy3k
Department Budget Summary: Police
Department Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Personal Services
$7,693,768
$7,675,803
$7,944,105
$8;296,580
Contractual Services
$320,066
$377,945
$469,620
$445,900
Commodities
$974,570
$996,260
$1,306,980
11,369,480
Capital Outlay
`$26,853
$61,634
$46,400
$3,500
Total Dept. Budget
$9,015,257
$9,111,642
$9,76705
$105115,460
Division Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Administration
Personal Services
$602,000
$562,630
$651,835
$622;125
Contractual Services ;
$227,230
$281,243
$300,695
$319,080
Commodities
$198,902
$191,98.5
$376,535
$412,305
Capital Outlay
$1,237
$20,794
0
0
Operations (Patrol)
Personal Services
$5,401,840
$5,365,399
$5,396,575
$5,811,065
Contractual Services
$54,823
$53,823
$92,255
$81,260
Commodities `
$647,582
$660,079
$762,890
$783,360
Capital Outlay
$17,756
$36,892
$38,400
0
Support Services
(Investigations)
Personal Services
$1,689,928
$1,747;774
$1,895,695
$103,390
Contractual Services
$38,013
$42,880
$76,670
$45,560
Commodities
$12806
$144,196
$167,555
$173,815
Capital Outlay
$7,860
$3,948
$8,000
$3,500
Total Dept. Budget
$9,015,257
$9,111,642
' $9,767,105
$10,115,460
i -
Cify of Paducah, KY Fiscal Year 2019 Budget:Book =`'$
Fire
Department Mission
The Fire Department's Mission is comprised
fire prevention inspections annually on
of 3 goals: Educate to Prevent Harm, Protect,
residential, assembly, education, business,
and Be Kind and Helpful.
mercantile, storage, factory and industrial, high
Educate to Prevent Harm
hazard, and utility and miscellaneous type use
Education andprevention are the focal pointsgroups.
These inspections are conducted using
of the Paducah Fire Department. We develop
the Kentucky Fire Prevention Code. The Fire
and provide programs and services that
Marshal's office also offers in -services,
promote safety, and actively educate the
discussions, demonstrations on fire safety, and
public in Fire Safety and Prevention.
education that is free of charge to all legitimate
Protect
civic organizations, businesses, schools,
We strive to have a safe environment for our
churches, and healthcare facilities. The
personnel and the people within our
construction section ensures that building and
community. We accomplish this through
electrical work done within the city complies
prompt delivery of emergency services and
with codes, laws, and regulations mandated by
by providing a safe environment in which to
the State of Kentucky.' Not only are building
visit; work; and live.
plans reviewed for compliance with codes, but
Be Kind and Helpful
inspections are also made at predetermined
We show.that we.care about our lives and the
stages of construction. Inspectors advise and
lives of others by conducting ourselves in a
confer with contractors and/or property owners
courteous and professional manner.
before and during construction to help' ensure
The Fire Department consists of 4 divisions,
construction and/or alteration compliance. The
Administration, Suppression, Prevention, and
code enforcement section enforces all applicable
Training.
laws, rules, and regulations in order to provide a
healthy, clean, and pleasant environment for the
Administration:
citizens of Paducah.
Administration is responsible for general
management of all divisions of the Fire
Training:
Department.
Firefighters have more than 300 hours of
continued education each year. The Training
Suppression:
Officer coordinates education in the areas of
The Suppression Division operates 5 fire
EMS, firefighter skills, hazmat, pump
stations that cover more than 21 square
operations, and others. These education
miles in the City of Paducah. The stations
requirements ensure that the level of
possess 5 engine companies, 2 aerial
competency of the members of the Fire
companies, and 2 rescue units, for the
Department is. the highestachievable and
Purpose of responding to fire emergencies
maximizes the resources of personnel and '
and for rescue assistance.
equipment available to best protect and serve
Prevention:
the citizens of the City.
The Prevention Division is responsible for city-
wide fire protection, the construction program;
the code enforcement program, and public
education. The Fire Marshal section conducts
,. City of Paducah, KY Fiscal Year
2019.Budget Book`
Staffing Summary: Fire
Actual
Actual
Revised
Proposed
Grade
FY2016
FY2017
FY2018
FY2019
Administration
Fire Chief
X
1:0
1.0
1.0
1.0
Dep. Fire Chief Fire Prevention
T
1.0
1.0
1.0
1.0
Deputy Fire Chief Operations
T
-
-
1.0
1.0
Executive Assistant I
F
2.0
2.0
1.0
1.0
Suppression
Dep. Fire Chief Operations
T
10
1.0
Fire Assistant Chief
P
3.0
3.0
3.0
3.0'
Captain
I
15.0
15.0
15.0
15.0
Lieutenant
H '
1.5.0
15.0
15:0
15.0
Firefighter
E
26.0
26.0
28:0
27.0'
Prevention
Dep: Fire Marshall I
1
2.0
2.0
1.0
1.0
Dep. Fire Marshall II
L
-
-
1.0
1.0
Chief Building Inspector
N
-
1.0
1.0
1.0
Dep. Building Inspector I
L
-
1:0
10
1.0
Chief Electrical Inspector
M
-
1.0
1.0
1.0
Dep. Electrical Inspector II
L
-
1.0
1.0
10
Permit Technician
E
-
1:0
1.0
1.0
Code Enforcement Officer
G `
-
3.0
30
3.0
Code Enforcement Assist.
C
-
1.0
Executive Assistant I
F ,
-
10
1.0
Training
Battalion Chief/Training
N
1.0
1.0
1.0
1.0
Officer
Construction
Chief Building Inspector
N
1.0
Dep. Building Inspector I
L
1.0
-
-
-
Chief Electrical Inspector
M
1.0
-
-
-
Dep. Electrical Inspector Il
L
1.0
-
-
Permit Technician
E
1.0
_
-
Code Enforcement*
Code Enforcement Officer
Code Enforcement Assist.
C
1.0
-
-
-
TOTAL
76.0.
76.0
77.0
76.0
*Construction and Code Enforcement divisions, were moved into the Prevention division during
FY2016.
City of Paducah, KY Fiscal Year 2019; Bt�clget: Book'`
Department Budeet Summary: Fire
Department Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018 '
FY2019
Personal Services
$6,783,839
$6,943,116
$7,215,600
$7,385,140,
Contractual Services
$225,065
$302,088
$393,345
$379,355
Commodities
$688,751
$738,028
$771,340
$779,115
Capital Outlay
$230,616
$200,977
$167,370
$166,715
Total Dept. Budget
$7,928,271
'$8,184,209
$8,547,655
$8,710,325
Division Summary:
Actual '
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Administration
Personal Services
$466,930
$483,375
$543,665
$502,415
Contractual Services
$26,012
$26,104
$83,425
$59,590
Commodities
$38,855
$40,339
$52,615
$55,445
Capital Outlay
$5,421
$25,730
0
0
Suppression
Personal Services
$5,472,747
$5,579,711
$5,772,040
$5,941,775
Contractual Services
$82,133
$81,619
$95,625
$97,420
Commodities
$495,889
$586,402
$594,620
$601,465
Capital Outlay
$225,195
$175,247
$167,370
$166,715
Prevention
Personal Services
$746,217
$781,285
$798,170
$834,780
Contractual Services
$114,801
$192,306
$212,265
$220,250;
Commodities
$123,675 '
$64,512
$73,375
$71,125
Training
Personal Services
$97,945
$98,745
$101,725
$106,170
Contractual'Services
$2;118
$2,059
$2,030
$2,095
Commodities
, $30,331:
$46,775
$50,730
$51,080
Total Dept. Budget
$7,9285271
$8,1,84,209
$8;547,655
$8,710,325
Construction and Code Enforcement divisions were moved into the
Prevention division during FY2016.
r;
City of Pad.ucah`, KY Fiscal Year 2019 Budget:Book
Engineering/Public Works
epartment.Mission
Through an administrative decision to
effective manner, in accordance with sound
combine the Engineering Department and
engineering principles, practices, and
Public Works Department, the Engineering-
regulations to help protect the health, safety
Public Works (EPW) Department is
and welfare of the public and to improve the
dedicated to serving the citizens of Paducah
overall quality of life within the community.
by providing professional engineering
Engineering Services` also provides clerical
services that enhance the quality of life for
and support services for all divisions of
the people who live in and visit the City of
EPW.
Paducah. Through the use of teamwork,
interaction with the public, and coordination
Floodwall Operations:
of well -organized divisions within the EPW
The Floodwall Operations executes all
Department itself, it is ourmission to
operation and maintenance function for the
provide effective and efficient support
City's floodwall and related appurtenances
services for other all of the citizens of
man efficient; effective mariner, in order to
Paducah and its sister City departments.
ensure the highest level of preparedness for
The EPW Department is composed of
the protection of the community's health,
several offices that include Engineering
safety, and welfare that may be threatened
Services, Floodwall Operations, and Public
during flooding conditions occasioned,from
Works division (consisting of Solid Waste,
the Ohio& Tennessee Rivers..
Street Maintenance, Facility Maintenance
Streets Maintenance Division & Lighting:
and Fleet Maintenance). EPW Department
The Street Maintenance division is
strives to use cost effective resources to
responsible for the maintenance and repair
deliver quality solid waste services; maintain
of approximately 446 lane miles, of city
streets, city facilities, and the City's entire
roadways in addition to right=of--ways,
vehicle & equipment fleet while working
sidewalks; alleys, curbs and gutters, and
diligently to maintain the City's floodwall in
independent storm sewer facilities. Street
order to protect the citizens, businesses, and
Maintenance also maintains more than 3000
assets within the City of Paducah.
traffic signs, 6,000 storm inlets, and other
Engineering Services:
appurtenances. This division is responsible
Engineering Services provides engineering
for the coordination work associated with all
support services for various governmental
City street restoration and rehabilitation
departments and divisions, administers
coupled with Municipal Aid Program
infrastructure related capital improvements,
(MAP). All street lighting within the City of
administers storm water; fight -of -way, and
Paducah is provided through various
other regulatory responsibilities and
financial resources associated with this,
regulations required by State & Federal
division, and is designed to maintain a
Government agencies. Engineering Services
strong infrastructure and provide for the safe
is responsible for commercial site review
passage of streets and sidewalks. The cost of
upon its development, and provides reliable
street lights is driven by the number of
professional assistance to the public. This
lights, facility fees, the electrical
ensures the construction arid maintenance of
consumption, the rate charged; and
public infrastructure is carried out in a cost-
maintenance. Although lights are
City `of E:aducah., KT'. Fiscal Y,e`ar 2:019 Bud;'get Book g
a
occasionally added to existing roadways, the
services of City -owned facilities and
majority of new lights come from new
downtown bathrooms. Facility. Maintenance
developments.
also maintains the City's downtown
decorative lighting and 12 City owned and
Facility Maintenance Division:
operated raffic signals. Facility
Facility Maintenance is responsible for the
Maintenance maintains the aesthetics of
maintenance and care of 30 buildings (20
decorative lighting systems in the downtown
City employee. occupied, 1O leased facilities)
parking lot, around Market House Square,
and provides support staff to Parks
Marine Way, Maiden Alley,Second Street,
Department for 14 parks facilities, including
Market Street, City Hall parking lot, Dolly
pools, shelters, playground equipment, and
McNutt Park, Albert Jones Park, and Noble
skate park. Additionally, Facility,
Park'
Maintenance Division provides custodial
StaffinL .Summary: Engineerinp-Mublic Norks . .
Actual Actual: ;Revised Proposed
Grade
FY2016 ' FY2017 ; FY2018 . FY2019
Engineering Services
City Engineer .& Pub, Wks Director
Z
0.8 0:8 0.8
Storm Water & Drain. Engineer
R
10 1.0 1.0 1.0
Engineering Project Manager
N
1.0 Lo 1.0 1.0
EPW Operations Manager
O
0.8
Engineering Technician
J
1:0 1.0 1.0 1.0
Executive Assistant I
F
1.0 1 A 1.0 1.0
Administrative Assistant III
b
1,0 1.0 0.5 0.5
Floodwall
EPW Floodwall Superintendent
N
1.0 1.0 1.0 1.0
FloodwallOperator
F
4.0 4.0 4.0 .4.0
Streets (Maintenance & Lighting
Assistant EPW Director**
T
- 0.25 6.25' 0.25
EPW. Street Superintendent
N.
1.0 1.0 1.0 1.0
EPW Street Supervisor
Z
2.0 2.0 2.0 2.0
Equipment Operator
E
4.0 4.0 3.0 -3.0
Concrete Finisher
E
3.0 3.0, 2.0. 2.0
Right -of --way Maintenance
C
11.0 11.0 13.0 13.0
Facility Maintenance
Assistant EPW Director**
T
- 0.25- 0:25 0.25
EPW Fleet/Maintenance `Superint.
O
0.5 0.5 0.5 0.5
EPW Maintenance Supervisor
L
1.0 1.01 1,0 '1.0
Laborer
C
6.0' 6.0 5.0 5.0
Traffic Technician
E
2.0 2.0 1.0 1.0
Master Electrician
L
1.0 1.0 _
Journeyman Electrician
I
- - 1.0 1.0
Maintenance Technician
E
2.0 2.0 4.0 4.0
TOTAL
4510 44.80 44.3 44.3,
Cit of ;Paducah KY Fiscal Year 2019, Budget; Bookk4¢r.
,. .:) �^-
Department Narrative: Endneerimg/Public Works
. FY2018 Highlights:
Awarded Phase I City Hall, Exterior.
• Ongoing sign replacement plan pursuant
Renovation
to Federal Highway Administration
• Riverfront Redevelopment Phase 1 B
(FHWA)-SA-07-020 mandate to.
landmass is ongoing in conjunction with
reflect
current Manual on Uniform Traffic
other projects; i.e. Greenway Trail Phase
Control Devises (MUTCD) to meet
IV and V
compliance dates
• Awarded design contract to BFW
Replaced roofing systems on leased
Engineering for Greenway Trail Phase V
buildings for Probation & Parole. and
• Rehabilitation and reconstruction of
Robert Cherry Civic Center
Pump Station #2 design and construction
• Renovation of living quarters and
contract awarded
kitchen for Fire Station #1
Restoration of pump station#9 95%
• Renovation of Paducah Police
complete
Department first floor area to new Police
• EPW Supervisors;, Superintendents, &
Sergeants offices
Management initiated Supervisor
• Interior remodeling of City Hall
Training conducted by WKCTCS
Engineer and Finance suites
• Ongoing rehabilitation of City streets,
• Completed Phase II Noble Park Bank
sidewalks, and trails
Stabilization Project
Mii i 1' I 171 iY
*i .ti
FY2019 Goals:
• Floodwall Operations: Focus on
• Engineering: Manage citywide capital
reconstruction and restoration of the city
projects by providing professional
floodwall to protect the integrity of the
engineering services
system. This requires a continued effort
. Infrastructure Maintenance: Place an
of assisting the U.S. Army Corps of
emphasis on preventive maintenance of
Engineers with design of the Restoration
city assets to maximize the useful life
and Reconstruction effort:
Gity.'of Laducah.,- KY.` Fiscal Year 2'019 Budget
Budget Summary: Engineerinw/Public
Works
Department Summary;
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Personal Services
$2,650,222
$2,711,459
$3,164,065
$3,158,380
Contractual Services
$197,512
$217,883
$217,670
$219,075
Commodities
$1,897,626
$1,895,296.
$1,992,610
$2,04800
Capital Outlay
$22,750
- $6,598
$1,670
0
Total Dept.Budget
$4,768,110
$4,831,236
$53376,015
$5,426,335
Division Summary:
Actual '
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Engineering Services
Personal Services
$460,754
$423,436
$484410
$533,250
Contractual Services
$9,229
$21,327
$13,770
$9,365
Commodities
$15,150
$15,787
$33,345
$23,525
Capital Outlay
$10,136
$3,360
$1,670
0
Floodwall
Personal Services
$438,738
$428,077
$487,700
$500,160
Contractual Services
$33,970
$34;499
$36,115
$39,575
Commodities
$230,446
$134,186.
$1741200
$192,990
Capital Outlay
$342
0
0
0
Streets (Main. & Light.)
Personal Services
$1033,774
$1149,294, ;
'. $1,358,035
$1,3.12,150
Contractual Services
$121,655
$129;135
$133,425
$134,735;
Commodities
$1,329,624
$1,425,860
$1;448;720
$1,49.7,835
Capital Outlay,
$8,900
$2,251
0
O. ;
Facility Maintenance
Personal: Services
$716,955
$710,653
$833,920
$812,820'
Contractual Services'
$32,657
$32;921
$34,360
$35,400
Commodities
022,406
$319,464
$336,345
$334,530
Capital Outlay
$3,373
$986
0
0
Total Dept. Budget
$4,768,110
$4,831,236
$5,376,015
$5,426,335
WINCity of'Paducali, KY >Fiscal Year 2019� ookahas �4
Parks
Department Mission
Our mission is to provide an affordable and
-Recreation:
positivecomprehensive system of recreation
Recreation is charged with providing quality
programs designed to enhance the quality.of
recreation programs and leisure activities at
life for the residents of Paducah as well as
a reasonable cost to the participant. This
surrounding communities. The Parks
division is responsible for overseeing the
Department consists of five divisions:
operation and programing of the Paducah
Administration, Grounds Maintenance, Pool,
Recreation Center, Noble Park Pool, and
Recreation, and Special Events.
Coleman Spray Park.
Administration:
Special Events:
Administration is responsible for all
Special Events is tasked with the operation
planning and new development,of the Parks
of the Farmers' Market and the organization
Department. Administrative staff handles
and operation of Thursday Sounds of
special event permits, scheduling of
Summer Concert Series and Saturday Live
facilities; sale of cemetery lots, assisting
on the River event in addition to .other large -
with budget preparation, and budget
scale community events. Additionally,
monitoring. Park security through the Park
Special Events will assume responsibility
Ranger program falls under this division.
coordination for the Transient Dock and
The Administrative division oversees all
Downtown grounds upkeep in the
other divisions within the Parks Department.
Downtown event areas.
Parks Maintenance:
i
Parks Maintenance is responsible for
maintaining park facilities and amenities.
The Parks Maintenance staff also supports
special events, activities, and festivals city-
s A
wide and maintains playing surfaces of
sports facilities. The maintenance/operation
Iii t
of Oak Grove Cemetery falls under the
Parks Maintenance Division.
is
r
:City' of Paducah, KY'— Fiscal Ye `,f.'2'0
Budgef Book
;^ '��
Eo
a
Staffine Summary: Parks
Actual
Actual
Revised
Proposed
Grade
FY2016
FY2017
FY2018.
FY2019
Administration
Director of Parks Services
V
1.0
1.0
l A
1,0
Recreation Superintendent
N
1.0
1.0
1.0
1.0
Recreation Specialist
E
2.0.
2.0
2.0
2.0
Executive Assistant I
F
1.0
1.0
1.0
1.0
Administrative Assistant III
D >
1.0
1.0
1.0
1.0
Administrative Assistant II
C
1.0
1.0
1.0
1.0
Parks Maintenance
Park Maintenance
N
1.0
1.0
1.0
1.0
Superintendent
Cemetery Sexton
F
1.0
1.0
1.0
1.0
Supervisor
L
1.0
1.0
1.0
1.0
Laborer
C
11;0'
11.0
12.0
12.0
Right of Way Maintenance
C
3.0
3.0
3.0
3.0
Maintenance Technician
E
-
-
1.0
1.0
Special Events
Special Events Coordinator
M
1.0
1:0
1.0
1.0
TOTAL
a � 3#��� i r
i }
IL
25.0
25.0
27.0
27.0.
1i�n4'+`£'SS�� �atf'jeG�ty�.)
4 }i i �'�i"�
r.
r���Ft♦
t
q r
' f a.:
City of' .Paducali', ICY F'i.scal Yeax; 2019 Budget Book
Department Narrative: Parks
FY2018 Highlights:
• Kentucky Recreation and Park Society
(KRPS) award for Outstanding
Department in its Class for three of the
last four years
• Preparations for Phase II of Noble Park
Bank Stabilization completed
• Vendor participation at Farmers Market
increased to 90 vendors
• Celebration Saturdays at Farmers Market
monthly and saw a large increase in
consumer participation
• ' Number of concerts in the Riverfront
Concert Series increased
• BBQ Farmer's Market added additional
vendors filling up. their section of
Broadway
• Health Park opened to the public and
includes a community -built playground,
community gardens, 1/3 mile'walking
path, and adult fitness stations, benches,
and landscaping;
• Began operation of the City's Transient
Dock at the expanded Riverfront Park
including grounds maintenance, mooring
reservations, fueling, and waste dumping
FY2019 Goals
• Infrastructure: Targeted infrastructure or
equipment improvements having a 4 -year
minimum impact
• Programs: Registration based programming
directed towards the citizens of Paducah to
provide economical quality recreational
experiences
@thy v r ° � < .4 r,� :. 4 • r• \ 1. 4 k*
e Rj. kir V° rtl r� � Pil •MY � \'+'e• Y
dts' ...'
• Fountain Ave Fall Festival, in
partnership with the Planning Dept.,
moved to the Health park,providing
healthy food vendors and activities for
families including a movie in the park
• Candy Cane hunt, increased participation
by 50% from 2016
Renovation of the Tennis courts at Noble
Park, including new surface, fencing,
windscreen, and restrooms
• Saw an increase in our youth sports
leagues including soccer, tee ball, and
baseball
• Partnered with a regional sports
coordinator to host 3 youth baseball
tournaments in Noble Park and Stuart
Nelson Park
Activities & Special Events: Special
Events designated to detail the City of
Paducah's vibrancy and attract large
numbers to downtown and parks
• Administration: Easily channel citizens
to top notch departmental services,
programs, activities and park facilities
City of
P>adu`ca,h:,I�Y
Fiscal
Year
•201.9
Bud.get,'Book
Budget Summary: Parks
Department Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Personal. Services
$1,89502
$1,938,793
$2,141,845'
$2,289,515
Contractual Services
$179,416`
$187,355
$1939595
$185,565
Commodities
$846,198
$862,51.0
$975,275
$960,835
Capital Outlay
$8,128
$23,578
$15,700
$2,560
Total Dept. Budget'
$2,929,404
$39012,23.6
$3,326,415
$39438,475
Division Summary:
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Administration
Personal Services
$564;492
$5819125
$6209665
$690;165
Contractual Services
$46,215
$58,038
$55,635
$57,150
Commodities
$157,358
$146,429
$184,765
.$176550
Capital Outlay
$266
$79653
$15,700
0
Parks Maintenance
Personal Services
$1,002,815
$19022;816
.$1,1$99300'
.$996,045
Contractual Services
$92,355
$93,829
$100,680
$87,780
Commodities
$324;209
$3399967
$377,015
1 .$354,285
Capital Outlay
$6,603
0
0,
0
Recreation
Personal' Services
$245,613
$254,858
$238,260
$284,600
Contractual Services
$32,461
$28,940
$26,885
$349-625
Commodities
$244,022
$2.52,664
$263,675
$280,830 -
Capital'Outlay
$665
- $14,033
0"
0
Special Events
Personal Services
$82,742
$79,995
$93,620
$318,705
Contractual Services
$8,384
$6,547
$10;395
$6,010
Commodities
' $120,609
$123,451
$149,820
$1499170
Capital Outlay
$595 '
$1,892.
0
$29560
Total Dept. Budget
$29929;404
$3,012,236
$3,326,415
$39438,475
Ci.t,y of..;Paducah, KY - Fiscal Year ,2019' budget Book :Q;h�x0
Paducah Human Rights Commission (PHRC
Department Mission
The Paducah Human Rights Commission was formed May 26, 1964, the same year the. U.S.
Civil Rights was initially established, to safeguard all
individualswithin the City and McCracken
County from discrimination in housing, employment; and public services, especially when it
comes to race, color, ADA, age, religion, sex/sexual
orientation, and national origin.
The Paducah Human Rights Commission: •
j.
Resolves community disputes and issues
•` Advocates for human and civil rights;
involving individual or systematic illegal-
• Investigates and mediates discrimination
discrimination;
complaints, and when appropriate, •
Collaborates with and advises the City.of
provides referrals to other governmental
Paducah on human rights issues/concerns; F
agencies;
Collaborates with.public andprivate
sectors to promote education on how to
prevent and eliminate discrimination
citywide.
Department Narrative
i
FY2018 Highlights: •
j
Participated in events designed to improve f
• PHRC "Raising the Standard", television
quality of life and liberty;
show continues to mature into the •
Continued the annual events: Fair Housing
educational and community/regional
Luncheon and the spring event, "Evening
outreach tool for which it was designed;
of Discussion", which educates the
• Advanced partnership with the NAACP;
community on human and civil, rights;
• Continued relationship with Paducah Area
FY2019
E
Goals:
'Chamber of Commerce, Race Unity
•
Group, and Victory Through Grace
Maintain/enhance current programs and
Ministries;
initiatives, strive for local support in
• Expected new partnership with West
fulfilling goals, including schools, faith
Kentucky Community & Technical
community, non-profit, and
College multicultural/diversity efforts;
for-profit, and develop additional C
• Student intern initiative continues;
community leadership relationships that
• Continued co -sponsoring non -profits;
lead to the promotion of peace and
understanding;
Budget Summary:
Actual Actual
Revised Proposed
FY2016 FY2017
FY2018 FY2019
Personal Services 0 $105164
$27,480 $8,515
Contractual Services $19,142 $15,750
$2,145 $730
Commodities $14,934 $14,308
$11,995 $4,975
Total Dept, Budget $34,076 $40,222
$41,620 $14220
Human Resources
Department Mission
The mission of the Human Resources
HR Administration:
Department is to provide effective human
This division formulates polices and develops
resource management programs, focused on
programs in the full range of employment
Person Centered services that are policy
strategies to ensure compliance and services of
Compliant, and to facilitate the recruitment,
the.highest quality. This. division works with
retention; and the development of a sustainable the Finance Department in designing and
quality workforce, aligning with the City's
implementing programs funded by the Health
strategy.
Insurance,Fund; which' is a self-insured fund
for the. employee health insurancecafeteria
Employees will be provided the same concern,
, plan.
respect, and caring attitude within the
organization that they are expected to share
externally with every City of Paducah
Risk Management:
customer. The Human Resource Department
This division assists in reducing accidents,
consists of two divisions: HR Administration
injuries, and workers' compensation insurance
and Risk Management.
costs for the City of Paducah through enhanced
loss control efforts and continuing to reinforce
risk training and strategies for the City's 300+
full-time employees. Risk Management also
KWEFITS
negotiates and processes payments from the
TRAININGInsurance
Fund for expenditures related to
liability, workers' compensation, :property
+''
GOALS•
ODEVEL' '
insurance and deductibles.
Staffing Summary:
Actual Actual Revised Proposed
Grade FY2016 FY2017 FY2018 FY2019
HR/Risk Director V
1.0 1.0 1.0 1.0
PRDA Directors T
0.0 1.0 -
HR Generalist . G
2.0 2.0 2.0 2.0
TOTAL
3.0 4.0 3.0 3.0-
JPRDA epartment isso ve eginntng in 7 7207 7TWDA Director mov-77 to uman Wesources7o5rhaV"oY77201772 ten tran7i7 on to the
new Planner position in the Planning Department
City of P.a`ducah, KY Fisca1:'y r 201 9. Bu.dge,t :$ook zPa�
Department Narratives Human Resources
FY2018 Highlights:
• Predictive Index: based on the creation
Self -billing (Life insurance)
of a, profile for all positions in the
implementationthrough Anthem Blue
recruitment, selection, and hiring
Cross. Blue Shield.
process.
•' New Well right Health Risk Assessment
• Performance Evaluations: Across every
smart phone app for tracking employee
department in the development and
wellness incentives. ,
sustainability of a. quality. workforce.
. Overall Health Insurance claims down to
• Supervisory. Training: Focused training
its lowest level since 2013.
and the development through WKCTC
• Establishment of Safety Committee:
of Managers, and Supervisors thru best
g p
o Mission Statement - is to provide
practices in our EPW and Parks
open &effective communication
Departments.
across departments and seek
• Amended HR -07 Progressive Discipline
proactively ways to reduce accidents
Policy -
& injuries from occurring.
• Successful implementation of our
o Purpose — Point out &identify
Plansource Benefits Administration
potential hazards, keep employees
software: Plansource replaced
safe, share information - best
Wingspan. First year of implementation.
practices, set clear expectations,
• 3 year contract with AFSCME union.
cultural change, and employee buy in
• Cross training of HR staff.
and responsibility
FY2019 Goals:
• Munis H.R module implementation
• Safety Teams: Overall reduction of
• Employee Handbook: Update to reflect
accidents by 10% thru the development
the latest policy and workplace
of safe work procedures and practices.
compliance guidance.
Budget Summary:
Actual
Actual Revised Proposed
FY2016
FY2017 FY2018 FY2019
Personal Services $244;571
$275,150 $241,905 $240,745
Contractual Services $42,513
$45,234 $74,400 $46,795
Commodities $58,417
$50,268 $56,925 $57,940
Capital Outlay $7,793
$1,883 0 0
Total Dept. Budget $353;294
$372,535 $373,230 $345 480
i
a3 t 7iY+
Year 2019 Bucdget. Book ag``ets
f City of Paducah, KY= Fiscal
Other General Fund Divisions
This page contains the Budget Summaries for
the Cable Authority; Special Projects, and
Interfund Transfers.
Budget Summary:
Cable Authority
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Contractual Services
$93,046
$96,134
$100,585
$100,605
Capital Outlay ,
.$866
$1,985
0
0
Total Dept. Budget
$93,912
$98,119
$100,585,
$1.00,605
Budget Summary:
Special Proiects*
Actual
Actual
_ Revised
Proposed
FY2016
FY2017
FY2018
FY2019
Leave Expense
$27,761
($33,122)
-
-
PJC Property Tax
$320,069
$328,814
-
Total Dept. Budget'
$347,830
$295,693
-
-
*The Special Projects cost center is used for year-end financial statement presentation entries only
- Budget Summary:111terfund
Transfers (out)
Actual
Actual
Revised
Proposed
FY2016
FY2017
FY2018
FY2019
General Fund
0
$5,738
0
0
Investment Fund
$261,000
0
0
0
E911 Fund
$470,142_
; $436,126
$:567,990.
$679,395
Debt Service Fund
$589,733.
$743,366
$810,17.0
$5021775
Capital Projects Fund
' $2;338,569
$1,364,725
$5091285
0
Transient Boat Dock ;
0
$5,000
-$15,000
0
Civic Center Fund
$24,418
$45,623
$48,780
$57,250
Rental Prop. Fund
$24,787
$16,485
0
0
Radio Fund
$38,114
0
0
0
Fleet Main. Fund
$112,293
$116,984
$164,575
$154,750
Insurance Fund
$95,720
$35,411
$78,000
$125,000
AEPF Fund
$6,599
$21,062
$14,405
$14,475
PFPF Fund
$412,266
$432,500
$369,750
$359,560
Total Dept. Budget
$4,373,641
$3,223,020
.$2,577,955
$1,893,205
City of-Pad.ucah`, KI' Fiscal Year.2019 Budgpt,
=Boo-k��
r x g
2018 General Fund Budget Workshop
Parks and Recreation Office — Upstairs Room 2
May 14, 2018
• City Manager Budgetary Overview
o Pension Issues
o Phase In
o Property Tax Compensating Rate
o Fund Reserve
o Departmental Budget Conferences
o FY2020 Budget Committees
■ Facilities
■ Vehicles
■ Outside Agencies
■ Revenue
• Department General Fund Budget Presentations
o
Finance
o
Human Resources
o
Information Technology
o
General Government
o
Planning
o
Parks and Recreation
o
Police
o
Fire
o
Engineering/Public Works
On Wednesday, May 23`d at 5:30 PM we will hold our second budget workshop. It will be held at the
same location. As necessary, time will be provided for follow-up with specific departments and any tasks
we may not have the opportunity to complete tonight. The primary topic for the May 23rd session will be
the specialty funds including E-911, Investment, Fleet Trust, Solid Waste and MAP.
It I
ADOPTFDMUNICIPAL �.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
NOTICE OF INTENT TO BE SUBMITTED TO THE KENTUCKY DIVISION OF WATER
FOR AUTHORIZATION BY A KENTUCKY POLLUTANT DISCHARGE ELIMINATION
SYSTEM PERMIT FOR STORM WATER DISCHARGES FROM A SMALL MUNICIPAL
SEPARATE STORM SEWER SYSTEM (sMS4) TO RECEIVING WATERS OF THE
COMMONWEALTH
WHEREAS, the City of Paducah, Kentucky owns and operates a small Municipal
Separate Storm Sewer System (sMS4) which is permitted by the Kentucky Division of Water;
and
WHEREAS, the City has been reissued a permit from the Kentucky Division of
Water with an effective date of May 1, 2018; and
WHEREAS, within 30 days of the effective date, the City is required to submit a
Notice of Intent to the Kentucky Division of Water to notify of the intent to be authorized for
storm water discharges from a sMS4.
NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute a Notice of Intent to be
submitted to the Kentucky Division of Water for authorization by a Kentucky Pollutant
Discharge Elimination System permit for storm water discharges from a small Municipal
Separate Storm Sewer System (sMS4) to receiving waters of the Commonwealth.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, May 14, 2018
Recorded by Tammara S. Sanderson, City Clerk, May 14, 2018
\mo\Stormwater Discharges Notice of Intent 2018
Agenda Action Form
Paducah City Commission
Meeting Date: May 29, 2018
Short Title: Notice of Intent for Stormwater Discharges from City of Paducah
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Rick Murphy, P.E., City Engineer & Public Works Director
Eric Hickman, P.E., Stormwater & Drainage Engineer
Background Information:
The City owns and operates a small Municipal Separate Storm Sewer System (sMS4) which is
permitted by the Kentucky Division of Water (KDOW). The permit is part of the Kentucky Pollutant
Discharge Elimination System (KPDES) authorizing municipalities to discharge stormwater to
receiving waters of the Commonwealth. The current permit had expired and has now been reissued
with an effective date of May 1, 2018. It has a five year permit term expiring April 30, 2023. Within
thirty days of the effective date, all sMS4 operators must submit a Notice of Intent (NOI) that
constitutes notice that the City of Paducah intends to be authorized by the KPDES permit issued for
storm water discharges from a sMS4. This will be the third NOI Paducah has submitted since 2003
when the permit began.
Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: NA
Account Number: NA Finance
Project #: NA
Staff Recommendation:
To adopt a Municipal Order authorizing the Mayor to sign the Notice of Intent for the City of
Paducah in accordance with the new KPDES permit issued for storm water discharges from
Paducah's sMS4.
Attachments:
1. City of Paducah MS4 Major Storm Sewer Outfalls & Watersheds
2. Pgducah's Phase I1 Small Municipal Separate Storm Se)kW System Permit History
Citv Clerk 11 Ci
KPDES FORM NOI-SW/SMS4
11
Kentucky Pollutant Discharge Elimination System
(KPDES)
Notice of Intent (NOI)
for Stormwater Discharges from Small
Municipal Separate Storm Sewer Systems (sMS4)
KPDES General Permit
Name l City of Paducah I Contact persoq ' I Eric Hickman, P.E. I
,z Storm Water &Drainage Engineer
300 South 5th Street
P.O. Box 2267
Paducah, Kentucky, 42002-2267
(270) 444-8511
Submit a storm sewer system map indicating the location of all major storm sewer outfalls and names and locations of
the receiving streams, and delineation of watershed drainage areas.
Submit a report of the best management practices already implemented or scheduled to be implemented to meet the
minimum control measures, including any measurable goals to aid in the development and implementation of the
controls (an MS4's existing SWQMP and/or annual report may be submitted to satisfy this requirement). Indicate by
marking the appropriate box whether you or another entity is responsible for the respective control measure. If another
entity, indicate the name of the responsible party next to the appropriate box.
Are you responsible for the control measure? "Please see the 2017 Annual Report submitted on April 5th, 2018 for the
best management practices already implemented to meet the
If no, indicate the responsible party. minimum control measures.
A. Public Education and Outreach Yes 12 No ❑
B. Public Involvement and Participation Yes ® No ❑
C. Illicit Discharge Detection and Elimination Yes No ❑
D. Construction Site Runoff Control I Yes ® No ❑
E. Post Construction Management for Development and Re -Development I Yes ® No ❑ I
F. Pollution Prevention and Good Housekeeping for Municipal Operations I Yes ® No ❑
Mayor Brandi Harless
Signature:
Phase II Small Municipal Separate Storm Sewer System Permit History for Paducah:
April 15, 2002 - Official Notification from Commonwealth of Kentucky, Natural Resource and
Environmental Protection Cabinet, Department for Environmental Protection
February 28, 2003 - KPDES SMS4 Notice of Intent Submitted by City of Paducah (First NOI)
September 2, 2003 - Issuance of Stormwater Phase II General Permit
March 5, 2004 — Annual Report Submitted
January 24, 2005 — Annual report Submitted
April 14, 2005 - Interlocal Cooperation Agreement Relating to Co -Permitting Under the Clean Water Act
and the US EPA NPDES, Stormwater Phase II Program between the City of Paducah and the Kentucky
Transportation Cabinet, District One
January 26, 2006 — Annual Report Submitted
February 23, 2007 — Annual Report Submitted
June 20, 2007 - KPDES SMS4 Notice of Intent Submitted by City of Paducah (Second NOI)
December 31, 2007 Stormwater Phase II Permit Expired
August 5, 2008 — 2008 Storm Water Quality Management Plan Submitted
January 31, 2008 — Updated Stormwater Quality Management Plan Submitted Requested by KDOW
March 18, 2008 — Annual Report Submitted
February 27, 2009 — Annual Report Submitted
March 1, 2010 — Annual Report Submitted
April 1, 2010 — Re -Issuance of Stormwater Phase II General Permit
September 22, 2010 - Storm Water Quality Management Plan Submitted
November 10, 2010 — Modification to Storm Water Quality management Plan Submitted
February 25, 2011 — Annual Report Submitted
March 8, 2011 - Storm Water General Permit Green Infrastructure Policy Summary Submitted
February 24, 2012 — Annual Report Submitted
April 11, 2013 —Annual Report Submitted
April 11, 2014 — Annual report Submitted
March 26, 2015 — Monitoring Plan Submitted
March 31, 2015 — Stormwater Phase II Permit Expired
April 6, 2015 — Annual Report Submitted
March 28, 2016 — Annual Report Submitted
March 15, 2017 — Annual Report Submitted
April 5, 2018 — Annual Report Submitted
May 1, 2018 — Re -Issuance of Stormwater Phase II General Permit
May 31, 2018 — NOI Must Be Submitted — �o Be Completed
July 30, 2018 — Illicit Discharge Detection & Elimination Plan Must Be Submitted — �o Be Completed
October 28, 2018 — Submit Revised Stormwater Quality Management Plan — �o Be Completed
April 30, 2018 — Stormwater Phase H Permit Expires