HomeMy WebLinkAboutAgenda Packet 5-08-18ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
CITY COMMISSION MEETING
AGENDA FOR MAY 8, 2018
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
PROCLAMATION: Beaux Tie Day — B. FORD
National Gun Violence Awareness Day- Ashley Valentine -Hall
AWARD: Dogwood Trail — J. SMITH
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be
enacted by one motion and one vote. There will be no separate discussion of these items unless a Board
member so requests, in which event the item will be removed from the Consent Agenda and considered
separately. The City Clerk will read the items recommended for approval.
I.
CONSENT AGENDA:
A. MINUTES
B. MOTION(S)
1. R & F Documents
C. MUNICIPAL ORDER(S)
1. Personnel Actions — M. RUSSELL
0®
2. Grant Application to Firehouse Subs for Fire Prevention Material
for Fire Department — S. KYLES
3. Declaration & Sale of Surplus Property —1320 Oscar Cross — T.
TRACY
a®N
4. Accept Bid for Roof Replacement Cic Center and Probation &
Parole Buildings — R. MURPHY [� _ M0 \I.�0 M c®n
4
II.
MUNICIPAL ORDER(S)
WILSON
A. City's Strategic Plan— MAYOR HARLESS
Arp,�C�
III.
ORDINANCES) — INTRODUCTION
RHODES
A. Remove Positions from Civil Service Ordinance — M. RUSSELL
HOLLAND
B. Pump Station #2 HDR Amended Agreement - R. MURPHY
ABRAHAM
C. 2018 — 2019 Asphalt Program Award — R. MURPHY
IV.
COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
C. Comments from the Audience
V.
EXECUTIVE SESSION
APRIL
R ,18 .
At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 24, 2018, at 5:30 p.m.,
in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided,
and upon call of the roll by the Public Information Officer, the following answered to their names:
Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).
INVOCATION
Commissioner Holland gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
PRESENTATIONS)
OPIOID EPIDEMIC
The Paducah Board of Commissioners heard the fourth presentation in a series of presentations
regarding the opioid crisis. Paducah Lifeline Ministries Executive Director Terrye Peeler outlined the
mission of Paducah Lifeline Ministries and its sister agency, Ladies Living Free. Paducah Lifeline
Ministries is a Christ -centered solution for those battling drug and alcohol addiction. It is a residential
and non-residential community-based recovery program for women and men. Peeler says Paducah
Lifeline Ministries has a 62 percent success rate with folks completing the nine month program staying
sober or drug free for a year or more. Ashley Miller also addressed the Board and told her personal
story. She explained how Paducah Lifeline Ministries changed her life and assisted her in overcoming
drug addiction.
ENERGY EFFICIENCY & SAVINGS THROUGH PERFORMANCE CONTRACTING
Greg Copley representing the University of Kentucky's Center for Applied Energy Research explained
how the Center provides partnerships with local governments and industries by assisting them in
developing energy projects that would provide efficiencies and utility cost savings. There is no charge
for this public-private partnership. Copley says the average electric rate has been steadily increasing
across Kentucky over the past 15 years or so. Copley suggests using Energy Savings Performance
Contracting (ESPC) as a means to finance building improvements and the increasing cost of
utilities. ESPC is defined as the use of guaranteed savings from the maintenance and operations
budget (utilities) as capital to make needed upgrades and modernizations to your building
environmental systems, financed over a specified period of time. Copley says KRS 45A.370 and
several following KRS sections address the use of ERPC by local governments and the competitive
bidding process. UK's Center for Applied Energy Research can assist cities in the process through the
preparation, evaluation, and negotiation regarding the request for proposals and the selection of an
energy contractor. Copley says the Center has assisted several other communities including
McCracken County.
(The above summaries for the presentations are an excerpt from the City Commission Highlights
prepared by Pam Spencer, Public Information Officer.)
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for
any items to be removed. The Mayor asked the Public Information Officer to read the remaining items
on the Consent Agenda.
I(A) Minutes for the April 10, 2018 and April 17, 2018 City Commission Meetings
APRIL 24, 2018
I(B)1
Appointment of Eri Gjergji to the Board of Ethics to replace Marlene Anderson whose
term has expired. This term will expire February 10, 2020.
I(B)2
Appointment of Eve Silverstein & Dann Patterson to the Human Rights Commission to
fill the unexpired terms of Andrew Wiggins and Sam Bussey who have resigned. These
terms will expire February 14, 2020 and August 22, 2020, respectively.
I(C) I
Receive & File Documents
Minute File:
1. Notice of Called Meeting for the Board of Commissioners of the City of
Paducah for April 17, 2018
2. Certificates of Liability Insurance:
a. Burnett Custom Homes
b. Hall Boys, Inc.
Contract File.-
ile:3.
3.Agreement with Tyler Technologies for Computer Assisted Dispatch (CAD)
Purchase & Installation for E-911 (ORD # 2018-4-8524)
4. Agreement with Equature, Inc. for Logging Records Purchase and Installation
for E-911 (ORD # 2018-4-8525)
5. Agreement with Xybix for Dispatch Console Furniture for E-911 (ORD # 2018-
4-8526)
I(D)1
Personnel Actions
I(D)2
A MUNICIPAL ORDER AMENDING SECTION (C), INFORMATION
TECHNOLOGY, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR
THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO
ABOLISH THE NETWORK TECHNICIAN POSITION AND CREATE THE
POSITION OF I.T. SPECIALIST I
(M.O.#2089; BK 10)
I(D)3
A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2017-2018
PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY
(M.O.#2090; BK 10)
I(D) 4
A MUNICIPAL ORDER OF THE CITY OF PADUCAH AUTHORIZING THE
MAYOR TO EXECUTE A LEGAL SERVICES AGREEMENT WITH BRYANT
LAW CENTER P.S.C. AND FRIEDMAN, DAZZIO, ZULANAS & BOWLING, P.C.
("ATTORNEYS") FOR LEGAL REPRESENTATION IN THE PURSUIT OF
DAMAGES INCURRED AS A RESULT OF THE ILLEGAL SALE, DISTRIBUTION
AND MARKETING OF OPIOIDS AND OPIOID DERIVATIVE DRUGS IN THE
CITY OF PADUCAH
((M.0.2091; BK 10)
I(D)5
A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY,
ADMINISTRATIVE PLAN FOR 2018 HOUSING CHOICE VOUCHER PROGRAM,
EFFECTIVE MAY 1, 2018" WITH SAID ADMINISTRATIVE PLAN INCLUDING
APRIL 24, 2018
Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCE(S) — ADOPTION
TERMINATION OF EASEMENT WITH FOUR RIVERS BEHAVIORAL HEALTH
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A TERMINATION OF EASEMENT WITH WESTERN KENTUCKY REGIONAL
MENTAL HEALTH AND MENTAL RETARDATION ADVISORY BOARD, INC. DBA FOUR
RIVERS BEHAVIORAL HEALTH FOR A PARKING LOT AREA LOCATED ON THE
SOUTHSIDE OF JEFFERSON STREET BETWEEN NORTH FOURTH AND NORTH FIFTH
STREETS." This Ordinance is summarized as follows: The City of Paducah does hereby authorize
the Mayor to execute a Termination of Easement with Western Kentucky Regional Mental Health and
Mental Retardation Advisory Board, Inc., DBA Four Rivers Behavioral Health, for a parking lot area
located on the southside of Jefferson Street between North Fourth and North Fifth Streets.
REVISIONS TO THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING
PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY
DEVELOPMENT ACT OF 1974, AS REVISED
(M.O.#2092; BK 10)
I(D)6
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT
APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND
SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $10,000, FOR
STRUCTURAL FIREFIGHTING GEAR, BOOTS AND GLOVES FOR THE
PADUCAH FIRE DEPARTMENT AND TO EXECUTE ANY DOCUMENTS
WHICH ARE DEEMED NECESSARY BY KOHS TO FACILITATE AND
ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED
CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL ORDER ALSO
ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED
PROJECT FOR THE FY2018 APPLICATION CYCLE
(M.O.#2093; BK 10)
I(D)7
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT
APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND
SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $105,000, FOR BOMB
SUITS FOR THE PADUCAH POLICE DEPARTMENT BOMB SQUAD AND TO
EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS
TO FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE
AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL
ORDER ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS
APPROVED PROJECT FOR THE FY2018 APPLICATION CYCLE
(M.0.2094; BK 10)
Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCE(S) — ADOPTION
TERMINATION OF EASEMENT WITH FOUR RIVERS BEHAVIORAL HEALTH
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A TERMINATION OF EASEMENT WITH WESTERN KENTUCKY REGIONAL
MENTAL HEALTH AND MENTAL RETARDATION ADVISORY BOARD, INC. DBA FOUR
RIVERS BEHAVIORAL HEALTH FOR A PARKING LOT AREA LOCATED ON THE
SOUTHSIDE OF JEFFERSON STREET BETWEEN NORTH FOURTH AND NORTH FIFTH
STREETS." This Ordinance is summarized as follows: The City of Paducah does hereby authorize
the Mayor to execute a Termination of Easement with Western Kentucky Regional Mental Health and
Mental Retardation Advisory Board, Inc., DBA Four Rivers Behavioral Health, for a parking lot area
located on the southside of Jefferson Street between North Fourth and North Fifth Streets.
APRIL 24, 2018
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD.#2018-4-8526; BK 35)
APPROVE AMENDMENT TO PROFESSIONAL CONSULTING AGREEMENT FOR
COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM
IMPLEMENTATION OVERSIGHT SUPPORT
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners of the City of Paducah adopt an Ordinance entitled "AN ORDINANCE
AUTHORIZING AND APPROVING FIVE (5) AMENDMENT AGREEMENTS WHICH
SUPPLEMENT THE PROFESSIONAL CONSULTING AGREEMENT THAT WAS MADE WITH
FEDERAL ENGINEERING, INC." This Ordinance is summarized as follows: This Ordinance
approves five (5) amendment agreements which supplement the Professional Consulting Agreement
that was executed between the City and Federal Engineering, Inc. on August 18, 2016, all of which
relate to the planning, design and implementation of the City's upgraded 911 system.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).(ORD#2018-4-8528; BK35)
PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK PHASE I - CHANGE ORDER
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE CHANGE ORDER NO. 1, CHANGE ORDER NO. 2, CHANGE ORDER NO. 3 AND
CHANGE ORDER NO. 4 FOR THE PAT & JIM BROCKENBOROUGH ROTARY HEALTH
PARK PROJECT PHASE I." This Ordinance is summarized as follows: The Mayor is hereby
authorized to execute Change Order No. 1, 2 & 4 in the combined amount of $560.93 with Wilkins
Construction, Inc. for additional items that are in excess of the original contract for the Pat & Jim
Brockenborough Rotary Health Park Project— Phase I, which will change the total contract amount to
$619,730.29. Further, the Mayor is hereby authorized to execute Change Order No. 3 which increases
the contract time of completion by 52 days.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD.#2018-4-8529; BK 35)
DISCUSSION
CITY STRATEGIC PLAN
Mayor Brandi Harless introduced to the Board a draft strategic plan for the City of Paducah that
includes updated vision, mission, and values statements. The proposed vision statement is as
follows: Paducah is a city where people strive to reach their full potential through lifelong learning,
creativity, culture, and compassion for one another. She also provided an overview of eight key
performance areas. The key performance areas are:
• Maintain high level of safety for all
• Develop healthy and sustainable neighborhoods
• Maintain thoughtful and modern infrastructure
• Provide open, smart, and engaged government
• Enhance arts, culture, and tourism
• Empower upward economic mobility for all
• Provide excellent recreation experiences for all ages and abilities
• Celebrate a diverse community.
APRIL 24, 2018
Numerous draft objectives are listed under each key performance area. The discussion on the strategic
plan will continue at an upcoming Commission meeting.
COMMENTS
COMMENTS FROM THE CITY MANAGER
Proposed budget workshop dates will be offered to the Commission soon.
COMMISSIONER COMMENTS
Discussed dates of May 9, 21, and 22 for executive session for city manager personnel discussion.
PUBLIC COMMENTS
• Donald McNeil, requested a copy of the 1994 grant agreement for maintenance for the Martin
Luther King Memorial and the list of all private properties which are being maintained by the city.
• Danny Kohn, resident, commented on city improvements.
EXECUTIVE SESSION
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board go into
closed session for discussion of matters pertaining to the following topics:
• Proposed or pending litigation, as permitted by KRS 61.810(1)(c).
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
OPEN SESSION
Mayor Harless offered motion, seconded by Commissioner Abraham, to reconvene in open session.
Adopted on call of the roll, yeas, Commissioner Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ADJOURN
Commissioner Wilson offered motion, seconded by Commissioner Holland to adjourn the meeting.
All in favor.
Meeting ended at approximately 8:27 p.m.
ADOPTED: May 8, 2018
Public Information Officer
City Clerk
Mayor
CITY OF PADUCAH
May 8, 2018
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
May 8, 2018
CITY OF PADUCAH
PERSONNEL ACTIONS
May 8, 2018
AND BASE RATE OF PAY AND BASE RATE OF PAY
PARKS SERVICES
Sims, Tanner S.
Recreation Leader
Lifeguard
NCS Non -Ex
May 21, 2018
PARKS SERVICES
POSITION
RATE
NCS/CS
FLSA
EFFECTIVE DATE
Watkins, Hunter
Laborer
$9.00/Hr.
NCS
Non -Ex
May 17, 2018
Anderson, Isabella K.
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Anderson, Ajiyah M.
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Donaldson, Nikaya D.
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Perkins, Tristyn
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Scott, Amiyah S.
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Watkins, Kristen
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Tyler, Victerion
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Uhlik, Clare
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Massa, Trevor J.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Kirby, Malachi J.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Dortch, Zyla B.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Renuaud, Mary
Recreation Leader - Class Instructor
$17.00/Hr.
NCS
Non -Ex
April 25, 2018
Willett, Thomas D.
Laborer
$9.00/Hr.
NCS
Non -Ex
May 10, 2018
Spencer, Shelbi M.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Pickett, Latajaya J.
Pool Attendant
$7.87/Hr.
NCS
Non -Ex
May 10, 2018
Harned, Halle K.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Buckingham, Madelyn P.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Ferrell, Hannah R.
Lifeguard
$8.37/Hr.
NCS
Non -Ex
May 10, 2018
Espinoza, Franchesca
Laborer
$9.00/Hr.
NCS
Non -Ex
May 10, 2018
Matteson, Kelsy
Laborer
$9.00/Hr.
NCS
Non -Ex
May 10, 2018
PREVIOUS POSITION
CURRENT POSITION
NCS/CS
FLSA
EFFECTIVE DATE
AND BASE RATE OF PAY AND BASE RATE OF PAY
PARKS SERVICES
Sims, Tanner S.
Recreation Leader
Lifeguard
NCS Non -Ex
May 21, 2018
$11.00/Hr.
$8.37/Hr.
Bilak, Chloe
Recreation Leader
Lifeguard
NCS Non -Ex
May 21, 2018
$8.50/Hr.
$8.37/Hr.
McCallaum, Anntoinette M.
Pool Attendant
Head Pool Attendant
NCS Non -Ex
May 10, 2018
$7.75/Hr.
$8.37/Hr.
Hutson, William E.
Camp Coordinator
Recreation Leader/ Coach
NCS Non -Ex
May 10, 2018
$9.50/1-1r.
$11.75/Hr.
EMERGENCY COMMUNICATION SRVCS
Powell, Sandra F.
911 Data Entry Clerk
911 Data Entry Clerk
NCS Non -Ex
May 10, 2018
$16.78/Hr.
$17.28/Hr.
EMERGENCY COMMUNICATION SRVCS
POSITION
REASON
EFFECTIVE DATE
Coffie-Grubbs, Heather
Telecommunicator
Resigned
April 20, 2018
PARKS SERVICES
Holland, Richard K.
ROW Maintenance Person
Retired
April 30, 2018
PARKS SERVICES
POSITION
REASON
EFFECTIVE DATE
CITY OF PADUCAH
PERSONNEL ACTIONS
May 8, 2018
Knight, Robert P.
Laborer
NoShow
April 11, 2018
Beardsley, Deborah S.
Temp Pump Operator
Termination
May 1, 2018
Covent, Lloyd K.
Temp Pump Operator
Termination
May 1, 2018
Ford Jr., Presley D.
Temp Pump Operator
Termination
May 1, 2018
Green, Randall K.
Temp Pump Operator
Termination
May 1, 2018
Hayden Jr, Charles T.
Temp Pump Operator
Termination
May 1, 2018
Hill, Waylon T.
Temp Pump Operator
Termination
May 1, 2018
Mack -Jones, Robert
Temp Pump Operator
Termination
May 1, 2018
Malmgren, Kenneth E.
Temp Pump Operator
Termination
May 1, 2018
Wilson, Chris D.
Temp Pump Operator
Termination
May 1, 2018
114PPZ40,
MUNICIPAL ORDER NO. aO
A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT
TO APPLY FOR AN ONLINE GRANT THROUGH THE FIREHOUSE SUBS PUBLIC
SAFETY FOUNDATION GRANT PORTAL TO REQUEST $15,000 FOR THE FIRE
DEPARTMENT TO PURCHASE PUBLIC EDUCATION AND ENGAGEMENT
EQUIPMENT
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City hereby authorizes the Planning Department to apply for an
online grant through the Firehouse Sub Public Safety Foundation grant portal for funding in the
amount of $15,000 for the Paducah Fire Department to purchase an inflatable firehouse to be
used in the Fire Department's public education and community risk reduction initiatives. No
local cash or in-kind match is required.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners May 8, 2018
Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018
\mo\grants\app-firehouse subs public safety foundation grant
Agenda Action Form
Paducah City Commission
Meeting Date: 8 May 2018
Short Title: Firehouse Subs Public Safety Foundation Grant Application
[Ordinance ❑ Emergenc&unicipal Order ❑ Resolution ❑ Motion
Staff Work By: Greg Cherry and Adam Shull
Presentation By: Steve Kyle
Background Information:
Firehouse Subs Public Safety Foundation is dedicated to improving the life-saving capabilities and the
lives of local heroes and their community by funding: Lifesaving equipment, prevention education,
scholarships and continued education, support for members of the military, and disaster preparedness
and disaster relief.
Applicants must be located within 60 miles of a Firehouse Subs restaurant and the grant requests must
be between $15,000 and $25,000,
The Paducah Fire Department is seeking a grant from the Firehouse Subs grant program for purchase
of public education and engagement equipment. The equipment includes an inflatable firehouse that
can be used in the department's public education and community risk reduction initiatives. No match is
required.
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available:
Account Name:
Account Number:
Finance
Staff Recommendation: Authorize and direct the planning department to submit an online grant
application through the Firehouse Sub Public Safety Foundation grant portal. " L, ;,� *i5,CCO. Al
Attachments:
*ftentea
r
City Clerk
City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF MICHAEL L. TAYLOR
IN THE AMOUNT OF $326.00 PLUS RECORDING AND DEED PREPARATION FEES FOR
REAL PROPERTY LOCATED AT 1320 OSCAR CROSS AVENUE AND AUTHORIZING
THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO
COMPLETE THE SALE
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah,
Kentucky, a written determination has been made by the City Manager that the City does not
have any use at this time or in the future for real property located at 1320 Oscar Cross Avenue,
which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on March 25, 2018 and opened bids on
April 10, 2018; and
WHEREAS, the City desires to accept the bid of Michael L. Taylor who proposes
to put a small home on the property and add landscaping for the purpose of creating a personal
residence.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Michael L. Taylor for
the purchase of real property located at 1320 Oscar Cross Avenue for $326.00 plus recording and
deed preparation fees.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved in
Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, May 8, 2018
Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018
\mo\prop sale -1320 Oscar Cross Ave
Agenda Action Form
Paducah City Commission
Meeting Date: May 8, 2018
Short Title: Determination and Sale of Surplus Property at 1320 Oscar Cross Ave.
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch
Presentation By Tammara Tracy
Background Information:
This action would determine that 1320 Oscar Cross Avenue is surplus property owned
by the City of Paducah and authorizethe transfer of the vacant lot to the best -evaluated
bid. Legal advertising and posting on the property was done in accordance with city
node. Two sealed bids were received.
Bid # 1: Michael L. Taylor submitted a bid for $326.00. He proposes to put a small
home on the property. The home would be his personal residence. Additionally, he will
plant shrubs, trees, and grass.
Bid # 2: Kim Askew submitted a bid for $200.00. They propose to clear the lot and
maintain in the future. He committed to no further improvements to the lot.
Goal: ® Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A
Finance
Staff Recommendation:
Accept Bid 41 and transfer the property to Michael L. Taylor for his offer of $326.00
subject to the review and approval by the Director of Planning of the final site plan,
elevations and construction plans of the home that would be constructed on the
property.
Attachments: Staff Report &'Determination SOA 2018-018
partment H . d City Clerk A;CoMkager
R: Wlanning120 Community DevelopmenASurplus PropertiesWroperties submitted for transfeA1320 Oscar Cross Ave SOA 1018-
01 & AF -1320 Oscar Cross Ave. docx
STAFF REPORT & DETERMINATION
DISPOSITION OF ASSETS
SOA 2018-18 April 23, 2018
General Information
The disposition of surplus or excess property is governed by City Code Section 2-668; the
sealed bid procedure is set out in City Code Section 2-645.
The disposition of any property requires a written determination that includes: a description
of the property; its intended use at the time of acquisition; the reason why it is in the best
interest of the city to dispose of the item; and the method of disposition to be used.
Property Description & Information
ADDRESS
1320 Oscar Cross Avenue
CASENO.
SOA 2018-18
SIZE OF,PROPERTY
6547 sq. ft.; 40' by 165' appro:
IMPROVEMENTS
None
ZONING
R-3
COMPREHENSIVE PLAN
Neighborhood Conservation
FLOODPLAIN
FOutside of the Hazard Area
Comprehensive Land Use Plan Zoning Map
R:\ Planning\ 20 Community Development\Surplus Properties\Properties submitted for transfer\ 1320 Oscar Cross Ave SOA 1018-018\1320 Oscar Cross -Transfer Report.docx
STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 21.1
Aerial of property
Floodway map
Acquisition of the Property
The City of Paducah acquired the property at 1320 Oscar Cross Avenue by deed dated April
2, 2015 and recorded in Deed Book 1299 Page 173 recorded on April 17, 2015. The City had
no intended use at the time of the acquisition.
Disposition of the Property
It is in the best interest of the City to transfer ownership of this property to a responsible
citizen placing the property back on the tax rolls and eliminating the maintenance and
liability costs, provided the development would not destabilize or undermine property
values in the surrounding area or be counter to future land use goals.
STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 313
Bid Information
In accordance with these regulations, a legal ad ran in the Paducah Sun on March 25, 2018
requesting interested parties to submit a sealed bid on or before 9 AM on April 10, 2018.
Notice was also posted on the property requesting sealed bids. Two bids were received
before the deadline.
BID # 1
Michael L. Taylor
Bid Amount: $326
Construct a small home on the property.
BID #2
Kim Askew
Bid Amount: $200
Clean lot and general upkeep
Staff Recommendation
Infill development is generally always preferred and encouraged; however, it must occur
carefully so not to harm surrounding development, both existing and future. Consequently,
any new home should be compatible and uphold the existing residential development
pattern.
Therefore, it is recommended to accept Bid #1 and transfer the property to Michael L. Taylor
for his offer of $326 subject to the review. and approval by the Director of Planning of the
final site plan, elevations and construction plans of the home that would be located on the
property.
C
MUNICIPAL ORDER NO. _DO9
A MUNICIPAL ORDER ACCEPTING THE BID OF MINTER ROOFING IN
THE TOTAL AMOUNT OF $144,070 FOR ROOF REPLACEMENT FOR THE CIVIC
CENTER AND THE PROBATION & PAROLE BUILDING, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH,KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Minter Roofing for roof
replacement for the Civic Center and the Probation & Parole Building, said purchase being in
substantial compliance with the bid specifications, advertisement for bid, and as contained in the
bid of Minter Roofing, dated April 17, 2018.
SECTION 2. The Mayor is hereby authorized to execute a contract with Minter
Roofing for roof replacement for the Civic Center and the Probation & Parole Building in a total
amount of $144,070, as authorized in Section 1 above, according to the specifications, bid
proposal, and all contract documents heretofore approved and incorporated in the bid.
SECTION 3. Payment for Civic Center roof replacement in the amount of
$88,610 will be charged to Project PF0075 and payment for the Probation & Parole Building
roof replacement in the amount of $55,460 will be charged to Account Number 1100211-
533050.
SECTION 4. This Order will be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, May 8, 2018
Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018
\mo\bid-roof replace Civic Center & Probation and Parole Buildings
00500
AGREEMENT
Page 1 of 2
CITY OF PADUCAH, KENTUCKY
ENGINEERING -PUBLIC WORKS DEPARTMENT
AGREEMENT
ROOF REPLACEMENT
CIVC CENTER AND PROBATION & PAROLE BUILDING
THIS AGREEMENT, made this day of , 2018 by and between the CITY OF
PADUCAH, hereinafter called the OWNER, and MINTER ROOFING COMPANY INC., hereinafter called
the CONTRACTOR, for the consideration hereinafter named, agree as follows:
ARTICLE 1. SCOPE OF WORK
The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and services
necessary for the Roof Replacement at the Civic Center and the Probation & Parole Building. All Work
shall be in accordance with this Agreement, the Specifications and any Addendum(s) issued.
Throughout the performance of this Contract, the Engineering -Public Works Department of the
City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner, City of
Paducah. All work done by the Contractor shall be completed under the general supervision of the
Engineer.
ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES
The Contractor hereby agrees to commence work under this contract on or before a date to be
specified in the Notice to Proceed and to fully complete the project within Thirty (30) consecutive
calendar days thereafter.
ARTICLE 3. THE CONTRACT SUM
The Owner agrees to pay the Contractor for the performance of the Contract, subject to additions
and deductions provided therein: One Hundred Forty -Four Thousand Seventy Dollars and Zero
Cents ($144,070.00) as quoted in the Bid Proposal by the Contractor dated April 16, 2018 which shall
constitute full compensation for the work and services authorized herein.
ARTICLE 4. PROGRESS PAYMENTS
The Contractor may submit a Request for Payment for work completed in accordance with the
Specifications. The Owner will make partial payments on or about thirty (30) days after submission of a
properly completed invoice and approval of the completed work. At the Engineer's discretion, a ten
percent (10%) retainage may be held until final completion and acceptance of the work.
ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT
Final payment shall be due after the work is fully completed and the Contract fully performed in
accordance with the specifications.
ARTICLE 6. GOVERNING LAW
The Parties agree that this Agreement and any legal actions concerning its validity, interpretation
and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further
agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken
County, Kentucky.
00500
AGREEMENT
Page 2 of 2
ARTICLE 7. THE CONTRACT DOCUMENTS
The Plans, Specifications and any addendum that may have been issued are fully a part of this
Contract as if thereto attached or herein repeated.
IN WITNESS WHEREOF:
The parties hereto have executed this Agreement, the day and year first above written.
MINTER ROOFING COMPANY INC.
BY
TITLE
CITY OF PADUCAH
LI -0
Brandi Harless, Mayor
ADDRESS: ADDRESS:
1922 Church Grove Rd Post Office Box 2267
Benton, Kentucky 42025 Paducah, Kentucky 42002-2267
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Agenda Action Form
Paducah City Commission
Meeting Date: May 8, 2018
Short Title: Roof Replacement on the Civic Center and the Probation & Parole
Building
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Randy Crouch, EPW Maintenance Supt.
Dena Alexander, EPW Admin Asst. III
Presentation By: Rick Murphy,.P.E., City Engineer -Public Works Director
Background Information:
On April 17, 2018 the Engineering Public Works Department opened sealed bids for roof
replacement on the Civic Center and the Probation & Parole building. Two responsive and
responsible bids were received with Minter Roofing having the lowest evaluated bid in the
amount of $144,070.00.
Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: 0 Civic Center Funding: Project- PF0075
® Probation & Parole Funding: 11000211-53305
Staff Recommendation:
5Fina ce / v
To receive and file the bids and adopt a municipal order authorizing the Mayor to execute a
contract with Minter Roofing in the amount of $ 144,070.00, for the roof replacement on the
Civic Center and Probation & Parole building. cz: P- 6916 1 O GC
3.� 4 5N"' bbd p 1 " �o
Attachments:
Bids, Bid Tab, Advertisement, Proposed Contract
s"
Departnt e City Clerk City anager
MUNICIPAL ORDER NO. 211846
AN MUNICIPAL ORDER OF THE CITY OF PADUCAH,
KENTUCKY, APPROVING TWO CORE ELEMENTS OF
THE CITY'S STRATEGIC PLAN (VISION AND KEY
PERFORMANCE AREAS & OBJECTIVES); AND
DIRECTING THE CITY MANAGER AND HIS STAFF TO
ESTABLISH THE MISSION AND ORGANIZATIONAL
VALUES FOR THE STRATEGIC PLAN AND PREPARE AN
IMPLEMENTATION ACTION PLAN FOR THE FINAL
CORE ELEMENT OF THE STRATEGIC PLAN
WHEREAS, the Board of Commissioners of the City of Paducah believe that it is best
interest of the citizens of Paducah for the City to formulate a strategic plan for the future growth
of Paducah; and
WHEREAS, the Board of Commissioners of the City of Paducah have for the last nine
(9) months been listening to its citizens and collecting input from its community to formulate a
strategic plan for the City of Paducah; and
WHEREAS, after an analysis of its outreach efforts the Board of Commissioners of the
City of Paducah have identified the core elements of the strategic plan; and
WHEREAS, the core elements of the strategic plan are as follows:
1.
Vision
2.
Mission
3.
Organizational Values
4.
Key Performance Areas & Objectives
5.
Implementation Action Plan
WHEREAS, the Board of Commissioners have completed and desire to approve and
adopt the following core elements: Vision and Key Performance Areas & Objectives; and
WHEREAS, the Board of Commissioners of the City of Paducah further desire to move
forward with the Mission, Organizational Values and Implementation Action Plan core elements
of the strategic plan; and
WHEREAS, to ensure that the strategic plan shall serve to inform and guide future City
activities, the City Manager and his staff shall complete the Mission Statement, Organizational
Values and prepare an Implementation Action Plan that identifies the measure type, performance
measure, current performance, target, year, service areas and key tasks/next steps of each
objective in the Key Performance Areas.
NOW, THEREFORE, by the adoption of this Municipal Order, the Board of
Commissioners HEREBY ORDERED THAT:
SECTION 1. That the Vision of the City of Paducah is as follows:
Paducah is a city where people strive to reach their full potential through lifelong
learning, creativity, culture and compassion for one another.
SECTION 2. That the Key Performance Areas of the City of Paducah are as follows:
• Maintain a High Level of Safety for All
• Develop Healthy and Sustainable Neighborhoods
• Maintain Thoughtful and Modern Infrastructure
• Provide Open, Smart, and Engaged Government
• Enhance Arts and Culture
• Empower Upward Economic Mobility for All
• Provide Excellent Recreation Experiences for All Ages and Abilities
• Celebrate a Diverse Community
SECTION 3. That the City Manager and his staff are directed complete the Mission Statement,
Organizational Values and prepare an Implementation Action Plan that identifies the measure
type, performance measure, current performance, target, year, service areas and key tasks/next
steps of each objective in the Key Performance Areas. The City Manager and his staff are further
directed to prepare such action plan in a format consistent with the action plan worksheets that
are attached hereto as Exhibit A and incorporated herein by reference. These action plan
worksheets are to be completed and submitted to the City Clerk on or before August 30, 2018.
SECTION 4. This Municipal Order shall become effective on the date of its adoption and shall
remain in effect until amended or repealed by action of the Board of Commissioners of the City
of Paducah, Kentucky.
Brandi Harless, Mayor
ATTEST:
City Clerk
Adopted by the Board of Commissioners
Recorded by the City Clerk
mo\Strategic Plan 2018 Final
EXHIBIT A
ACTION PLAN WORKSHEETS
See attached.
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Agenda Action Form
Paducah City Commission
Meeting Date: May 8, 2018
Short Title: City Strategic Plan
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Mark Thompson, Michelle Smolen
Presentation By: Mayor Harless
Background Information: Over the course of the last 9 months, the City Commission has
worked to develop a Strategic Plan for the City by holding strategic planning sessions and
collecting input from the community.
Mayor Harless brought forward a draft strategic plan at the April 10, 2018 City
Commission Meeting that identifies 5 core elements of the plan:
1. Vision
2. Mission
3. Organizational Values
4. Key Performance Areas & Objectives
5. Implementation Action Plan
This Municipal Order adopts core elements (1) Vision and (4) Key Performance Areas &
Objectives for the Strategic Plan. Further, this Municipal Order directs the City Manager and
staff to complete core elements (2), (3) & (5) by preparing the Mission Statement,
Organizational Values and an Implementation Action Plan.
The Implementation Action Plan will identify the measure type, performance measure,
current performance, target, year, service areas and key tasks/next steps of each objective in
the Key Performance Areas. The City Manager and staff will use action plan worksheets (as
provided in Exhibit A to the Municipal Order) to complete this directive by August 30, 2018.
Goal: ®Strong Economy ® Quality Services® Vital Neighborhoods® Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Staff Recommendation: Adopt the Vision & Key Performance Areas of the City
Strategic Plan and direct the City Manager & staff to prepare an Implementation Action Plan
using the attached action plan worksheets on or before August 30, 2018.
Attachments: Municipal Order, Action Plan Worksheet
Department Head City Clerk City Manager
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