HomeMy WebLinkAbout2018-04-8528ORDINANCE NO. 2018 — 4- 8528
AN ORDINANCE AUTHORIZING AND APPROVING FIVE
(5) AMENDMENT AGREEMENTS WHICH SUPPLEMENT
THE PROFESSIONAL CONSULTING AGREEMENT
THAT WAS MADE WITH FEDERAL ENGINEERING, INC.
WHEREAS, on August 26, 2016, the Board of Commissioners adopted Ordinance No.
2016-8-8401 which authorized the execution of a Professional Consulting Agreement with
Federal Engineering, Inc. ("Federal Engineering") for the performance of consulting services on
the planning, design and implementation of an upgraded 911 system which is compliant with
existing legal requirements; and
WHEREAS, the City requested Federal Engineering to perform additional consulting
services with respect to the design and procurement of a replacement digital logging recorder and
computer assisted dispatch system ("CAD System") that will be utilized in the upgraded 911
system; and
WHEREAS, Federal Engineering submitted three (3) separate amendment agreements
which identify the additional services that it performed, and the estimated cost of those services,
all of which were approved and authorized by the City Manager; and
WHEREAS, the City has requested Federal Engineering to perform additional consulting
services with respect to the acquisition, installation, verification and testing of the replacement
digital logging recorder and CAD System, and the records management system that will be
utilized therewith ("RMS"); and
WHEREAS, Federal Engineering has submitted two additional amendment agreements
which outline the additional services that it has agreed to perform, and the estimated cost of
those services, which agreements are identified as Amendment No. 6 and Amendment No. 7; and
WHEREAS, the additional consulting services provided by Federal Engineering under
the amendment agreements have been and will continue to be critical to the achievement of the
upgraded 911 system, and the operability and performance of that system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF PADUCAH,
KENTUCKY:
SECTION 1. The City Commission does hereby approve the three (3) amendment
agreements that Federal Engineering submitted on the additional consulting services that it has
performed. A summary of these amendment agreements is as follows:
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(a) Amendment No. 2, which is dated April 5, 2017, is comprised of additional
consulting services that were performed with respect to evaluating and drafting
terms and conditions for the RFPs issued on the replacement digital logging
recorder and CAD system, having an estimated total cost of $9,890.00.
(b) Amendment No. 3, which is dated August 24, 2017, is comprised of additional
consulting services that were performed with respect to defining the operational
and technical requirements for the replacement digital audio logging recorder, and
preparing and implementing a final RFP on the recorder, having an estimated total
cost of $34,900.00.
(c) Amendment No. 5, which is dated January 26, 2018, is comprised of additional
consulting services that were performed with respect to evaluating and negotiating
the final terms and conditions on the procurement of the CAD system, having an
estimated total cost of $6,608.00
The City Commission authorizes an expenditure of up to $51,398.00 to fund the estimated costs under
the amendment agreements.
SECTION 2. The City Commission does hereby approve Amendment No. 6 and
Amendment No. 7 that Federal Engineering submitted on the additional consulting services that
it has agreed to perform. A summary of these amendment agreements is as follows:
(a) Amendment No. 6, which is dated March 30, 2018, is comprised of additional
consulting services that relate to the procurement, implementation and testing of
the CAD system and RMS, and the development of training programs for those
systems, having an estimated total cost of $105,000.00.
(b) Amendment No. 7, which is dated August 24, 2017, is comprised of additional
consulting services that relate to the evaluation, implementation and testing of the
replacement digital logging recorder, and the development of training programs
for that equipment, having an estimated total cost of $15,000.00.
The City Commission hereby authorizes the execution of Amendment No. 6 and Amendment No. 7.
The City Commission further authorizes an expenditure of up to $120,000.00 to fund the estimated costs
under the amendment agreements.
SECTION 3. The City Commission does hereby authorize and instruct the Mayor to
execute Amendment No. 6 and Amendment No. 7 on behalf of the City. The City Commission
further ratifies the City Manager's approval and execution of Amendment No. 2, Amendment
No. 3 and Amendment No. 5.
SECTION 4. Amendment No. 1 and Amendment No. 4 to the Professional Consulting
Agreement are expressly excluded from this Ordinance. Amendment No. 1, which relates to a
clarification made by Federal Engineering to the Professional Consulting Agreement, was
approved under Ordinance No. 2016-8-8401. Amendment No. 4, which relates to additional
consulting services offered by Federal Engineering on implementation support, was rejected by
the City Manager.
SECTION 5. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS chapter 424.
i
MAYOR
ATTEST:
Lu'. A".
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners on April 10, 2018.
Adopted by the Board of Commissioners on April 24, 2018.
Recorded by City Clerk on April 24, 2018.
Published by The Paducah Sun on May 1, 2018.
\911\E-911 CAD Implementation Federal Engineering Amendments 4-2018
Ordinance prepared by Tom Keuler at KKHB
IOWA