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Home My WebLink AboutAgenda Packet 3-13-18(Rev. 3-9-2018) CITY COMMISSION MEETING AGENDA FOR MARCH 13, 2018 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PRESENTATION: Report on Opioids in Kentucky — Dr. Phillip Chang, University of Kentuckv Plans to Improve State Intersections - Kentucky Transportation Cabinet, District 1 Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA: A. MINUTES B. MOTIONS) 1. R & F Documents C. MUNICIPAL ORDER(S) 1. Personnel Actions — M. RUSSELL µ 2. Grant Application for Fire Prevention Division to Provide -�OqC, Training & Educational Outreach — S. KYLES -I A6 �b 3. Authorize Changrder #1 for T finis CourtsA— M. THOMP ON ( ao 0 ✓YYI� , t,,41,1r(51- J,koA�- 4. Accept Bid & Authorize Contract for 2018-2019 Concrete Program — R. MURPHY 5 f 0 M 5. Approve Bid & Authorize Contract for Compost Grinding 1 Services - R. MURPHY 5 H. ORDINANCES) — ADOPTION WILSON �� X61 A. Approve and Authorize Professional Services Agreement for the Development of the City's Co ensive Stormwater Master Plan Phase II — R. MURPHY s RHODES �1 B. Zone Change for 3101 - 3230 Kentucky Ave., 3101 - 3 13 Clark Street & 243 -247 South 31St Street — T. TRACY�� S� HOLLANDiG� C. Zone Change for 3116 Kentucky Ave..— T. TRACY S III. ORDINANCE(S) — INTRODUCTION ABRAHAM A. Approve F' �l exation of 1740 & 1770 New Holt Road — T. TRACY IV. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners C. Comments from the Audience V. EXECUTIVE SESSION February 27, 2018 4440 At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 27, 2018, at p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). Commissioner Abraham was absent 0). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. PRESENTATION U.S. FLAG DONATION FOR ALBEN W. BARKLEY MEMORIAL ON JEFFERSON Robert Cherry and Harley Dixon donated a United States flag to the City to be flown at the Alben W. Barkley Memorial on Jefferson. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No items were removed. The Mayor asked the City Clerk to read the Consent Agenda. I(A) Minutes for the February 13, 2018 City Commission Meeting I(B)1 Appointment of Melanie Nunn to the Municipal Housing Authority to fill the unexpired term of Jipaum Askew -Robinson who has resigned. This term shall expire July 22, 2018. I(B)2 Reappointment of Jim Wheeler and William T. Clayton to the Commissioners of Water Works Board. These terms shall expire January 6, 2022. I(C)l DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for February 20, 2018 2. Quitclaim Deed & Addendum to Deed of Conveyance with Hazel Enterprises for 809 South 4th Street (MO # 2060) 3. Contracts/Agreements: a. Agreement with Strategic Government Resources SGR for Executive Recruitment Services (ORD # 2018-2-8515) b. Employment Agreement with Kelly Drew for Police Department Operations Officer (MO # 2070) c. Second Amendment to Employment Agreement with Mark Thompson for Interim City Manager (MO # 2069) 4. Community Scholarship Fund 6 -Month Report July 2017 -December 2017 BIDS FIRE DEPARTMENT Uniforms for Fire & E-911 Departments 1. Galls, LLC * February 27, 2018 *Denotes Recommended Bid I(D)1 Personnel Actions I(D)2 A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 2055 ENTITLED "A MUNICIPAL ORDER AUTHORIZING AN APPLICATION THROUGH THE KENTUCKY ENERGY AND ENVIRONMENT CABINET AND KENTUCKY INFRASTRUCTURE AUTHORITY TO OBTAIN A CLEAN WATER STATE REVOLVING FUND LOAN FOR THE FLOODWALL PUMP STATION #2 PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME" TO INCLUDE AND AUTHORIZE SUCCESSORS -IN - TITLE TO THE OFFICE OF MAYOR TO EXECUTE ALL LOAN APPLICATION DOCUMENTS (M.O.#2071; BK 10) I(D)3 A MUNICIPAL ORDER ACCEPTING THE BID OF GALLS , LLC, FOR THE PURCHASE OF UNIFORMS FOR FIRE DEPARTMENT & 911 EMPLOYEES (M.O.2072; BK 10) I(D)4 A MUNICIPAL ORDER DECLARING MUNICIPALLY OWNED REAL PROPERTY SURPLUS AND AUTHORIZING THAT SUCH PROPERTY BE SOLD AT PUBLIC AUCTION (M.O.#2073; BK 10) I(D)5 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO APPLY FOR A RURAL BUSINESS DEVELOPMENT GRANT THROUGH THE UNITED STATES DEPARTMENT OF AGRICULTURE FOR RENOVATIONS INSIDE THE FORMER COCA-COLA BOTTLING PLANT TO FURTHER DEVELOP A MAKERSPACE INCUBATOR AND EXPAND SPROCKET PROGRAMMING FOR COMMUNITY USE (M.O.#2074; BK 10) I(D)6 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO APPLY FOR A MEET ME AT THE PARK GRANT THROUGH THE NATIONAL RECREATION AND PARK ASSOCIATION AND THE WALT DISNEY COMPANY FOR CHALLENGE COURSE EQUIPMENT AT THE PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK (M.O.#2075; BK 10) I(D)7 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO APPLY FOR A 10 -MINUTE WALK CAMPAIGN GRANT THROUGH THE NATIONAL RECREATION AND PARK ASSOCIATION FOR PLANNING ACTIVITIES RELATED TO CONNECTING CURRENT AND FUTURE SPACES WITH SIDEWALKS AND BIKE LANES (M.O.#2076; BK 10) I(D)8 AN MUNICIPAL ORDER AUTHORIZING AND APPROVING THE SALE OF SURPLUS MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 125 NORTH 11TH STREET, PADUCAH, MCCRACKEN COUNTY, KENTUCKY, FOR PURPOSES OF REDEVELOP AND REVITALIZATION IN THE DOWNTOWN BUSINESS AREA (M.O.#2077; BK 10) February 27, 2018 Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the Consent Agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). ORDINANCES) — ADOPTION APPROVE CHANGE ORDER WITH BFW FOR RIVERFRONT PHASE IB PROJECT Commissioner Holland offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH BACON FARMER WORKMAN ENGINEERING & TESTING, INC. FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-B, AND AUTHORING THE MAYOR TO EXECUTE THE CHANGE ORDER." This Ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute Change Order No. 1 with Bacon Farmer Workman Engineering& Testing, Inc. (BFW) for a price increase in the amount of $220,000 for additional design services for the City of Paducah's Riverfront Redevelopment Project Phase 1-B. This change order increases the total contract amount to $346,380.00. Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). (ORD/#2018-2-8516; BK 35) ORDINANCES) — INTRODUCTION APPROVE AND AUTHORIZE PROFESSIONAL SERVICES AGREEMENT FOR THE DEVELOPMENT OF THE CITY'S COMPREHENSIVE STORMWATER MASTER PLAN PHASE II Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND STRAND ASSOCIATES, INC., FOR THE COMPREHENSIVE STORMWATER MASTER PLAN (CSMP) PROJECT PHASE II FOR THE DEVELOPMENT OF STORMWATER COMPLIANCE DOCUMENTS AND FUNDING STRATEGY IN AN AMOUNT NOT TO EXCEED $257,040; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City hereby authorizes and approves an Agreement between the City and Strand Associates, Inc., for the development of stormwater program compliance documents and funding strategy for the Comprehensive Stormwater Master Plan Project Phase II in an amount not to exceed $257,040, and authorizes the Mayor to execute the agreement. I(D)9 A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF AGREEMENT BY AND AMONG THE CITY OF PADUCAH, KENTUCKY, AND RICHARD CHRISTION HUTSON AND VIRGINIA P. HUTSON, WITH RESPECT TO THE ELIMINATION OF A CERTAIN DILAPIDATED STRUCTURE AND THE REHABILITATION, STABILIZATION AND REVITALIZATION OF A CERTAIN COMMERCIAL STRUCTURE LOCATED AT 125 NORTH 11TH STREET, WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF PADUCAH AND COMMONLY REFERRED TO AS "SLIM'S BBQ"; AND AUTHORIZING THE EXECUTION OF SUCH MEMORANDUM OF AGREEMENT (M.O.#2078; BK 10) Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the Consent Agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). ORDINANCES) — ADOPTION APPROVE CHANGE ORDER WITH BFW FOR RIVERFRONT PHASE IB PROJECT Commissioner Holland offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH BACON FARMER WORKMAN ENGINEERING & TESTING, INC. FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-B, AND AUTHORING THE MAYOR TO EXECUTE THE CHANGE ORDER." This Ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute Change Order No. 1 with Bacon Farmer Workman Engineering& Testing, Inc. (BFW) for a price increase in the amount of $220,000 for additional design services for the City of Paducah's Riverfront Redevelopment Project Phase 1-B. This change order increases the total contract amount to $346,380.00. Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). (ORD/#2018-2-8516; BK 35) ORDINANCES) — INTRODUCTION APPROVE AND AUTHORIZE PROFESSIONAL SERVICES AGREEMENT FOR THE DEVELOPMENT OF THE CITY'S COMPREHENSIVE STORMWATER MASTER PLAN PHASE II Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND STRAND ASSOCIATES, INC., FOR THE COMPREHENSIVE STORMWATER MASTER PLAN (CSMP) PROJECT PHASE II FOR THE DEVELOPMENT OF STORMWATER COMPLIANCE DOCUMENTS AND FUNDING STRATEGY IN AN AMOUNT NOT TO EXCEED $257,040; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City hereby authorizes and approves an Agreement between the City and Strand Associates, Inc., for the development of stormwater program compliance documents and funding strategy for the Comprehensive Stormwater Master Plan Project Phase II in an amount not to exceed $257,040, and authorizes the Mayor to execute the agreement. February 27, 2018 ZONE CHANGE FOR 3101- 3230 KENTUCKY AVE, 3101- 3213 CLARK STREET & 243 - 247 SOUTH 31sT STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTIES LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243, 245 & 247 SOUTH 31 ST STREET FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE)." This Ordinance is summarized as follows: Rezone properties located at 3101-3230 Kentucky Avenue and 3101-3213 Clark Street and 243-247 South 31St Street from R-2 (Low and Medium Density Residential Zone) To B-1 (Convenience & Service Zone), and amending the Paducah Zoning Ordinance to effect such rezoning. MOTION TO AMEND Commissioner Holland offered motion, seconded by Mayor Harless, that the Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTIES LOCATED AT 3 10 1, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243, 245 & 247 SOUTH 31ST STREET FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE)," and introduced on February 27 be amended to be subject to the condition that retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited. Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). ZONE CHANGE FOR 3116 KENTUCKY AVENUE Commissioner Holland offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE)." This Ordinance is summarized as follows: Rezone property located at 3116 Kentucky Avenue from R-2 (Low and Medium Density Residential Zone) To B-1 (Convenience & Service Zone), and amending the Paducah Zoning Ordinance to effect such rezoning. MOTION TO AMEND Commissioner Holland offered motion, seconded by Mayor Harless, that the Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE)," and introduced on February 27 be amended to be subject to the condition that retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited. February 27, 2018 Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4). COMMENTS COMMENTS FROM THE CITY MANAGER • Stabilization continues tonight for building located on the corner of 3rd & Kentucky. The front of the building collapsed early in the morning on February 25tH • There have been 20 headstones vandalized at Oak Grove Cemetery. • The City has been notified that $1.3 million of SRF loan for Pump Station No. 2 has been forgiven. • City Engineer Rick Murphy reported the river level is at 49'. The first 14 floodgates have been installed which protects the city up to 515. River is forecasted to crest at 50'. The river stage is being watched very closely. Should the river continue to rise, more floodgates will be installed. • Engineering Project Manager Maegan Mansfield gave an update regarding the City Hall Phase I Renovation Project. Next week, the contractor, A&K Construction, will begin mobilizing to start the project. Some of the first project items will be the cleaning of the exterior of the building and the installation of protection zones around the trees that surround City Hall. Some of the trees will be pruned as well. The entire City Hall Phase I Renovation Project includes concrete repairs and replacement, steel beam stabilization of roof cantilevers, roofing membrane and skylight replacement, exterior window and door replacement, and the replacement of HVAC source equipment. COMMENTS FROM THE BOARD OF COMMISSIONERS Mayor Harless introduced Lyndsey Birdsong, Administrative Assistant III, for the mayor and commissioners' office. She began her employment with the City on February 15, 2018. PUBLIC COMMENTS • Randy Beeler, citizen, asked if the City has any development plans for Paducah's southside. • Donald McNeil, citizen, asked if the privately owned Martin Luther King, Jr., Memorial located on Park Avenue was still going to be maintained by the City. ADJOURN Mayor Harless offered motion, seconded by Commissioner Wilson to adjourn the meeting. All in favor. Meeting ended at approximately 6:33 p.m. ADOPTED: March 13, 2018 City Clerk Mayor CITY OF PADUCAH March 13, 2018 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City Managerp signature y / eG Date vi I I yr rrivv�+rn PERSONNEL ACTIONS March 13, 2018 EPW FLOODWALL Howard, Joseph B. Temp - Floodwall Operator Resignation , February 26, 2018 MUNICIPAL ORDER NO. Dl:°—I 9 A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT TO EXECUTE AN ELECTRONIC GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, FOR A FIRE PREVENTION & SAFETY GRANT IN THE AMOUNT OF $22,800 FOR THE ANNUAL COMBINED CONFERENCE FOR FIRE SERVICE, ELECTRICAL, AND BUILDING PROFESSIONALS BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Planning Department is hereby authorized and directed to execute an electronic grant application and all documents necessary through the Department of Homeland Security, Federal Emergency Management Agency, for a Fire Prevention & Safety Grant in the amount of $22,800 for the Annual Combined Conference for Fire Service, Electrical, and Building Professionals. This grant requires a 5% match of $1,200 which will come from Fire Prevention Project Number FI0027. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 \mo\grants\app-fire-FEMA Combined Conference 2018 Agenda Action Form Paducah City Commission Meeting Date: 13 March 2018 Short Title: FY2017 Fire Prevention & Safety Grant application ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Deputy Chief Greg Cherry, April Tinsman, Adam Shull Presentation By: Deputy Chief Greg Cherry Background Information: The Paducah Fire Department (PFD) proposes to submit a grant application to the Department of Homeland Security, Federal Emergency Management Agency (FEMA), and its Fire Prevention and Safety (FP&S) program. The primary goal of FP&S is to reach high-risk target groups and mitigate incidences of death, injuries, and property damage caused by fire and fire -related hazards. The request for funding in the FY2017 FP&S application is to help fund the Combined Conference, a training and educational conference entering its 7th year in 2018. The conference provides classes related to code enforcement, fire suppression, fire prevention, electrical codes and more. This grant request would allow the PFD to continue to offer attendees this conference with no cost to them. More than 300 firefighters, electrical contractors and building professionals attended in 2017. The total project cost is estimated at $24,000, requiring $22,800 in grant funds and a 5% match in the amount of $1,200, which will come from Fire Prevention's project number F10027. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: F10027 Staff Recommendation: Authorize and direct the planning department to submit a FY2017 FP&S application electronically through the FEMA web application portal. Attachments: None MI Fire Dep . eput Chief City Clerk City anager MUNICIPAL ORDER NO. D- 0 PD D A MUNICIPAL ORDER ACCEPTING THE BID FOR THE CITY OF PADUCAH'S CALENDAR YEARS 2018 AND 2019 CONCRETE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Harper Construction, LLC, for the calendar years 2018 and 2019 concrete program, with the option of a one-year extension, said bid being in substantial compliance with the bid specifications, and as contained in the bid of Harper Construction, LLC, of February 13, 2018, for the following unit prices and hourly rates: CONCRETE REMOVAL AND REPLACEMENT ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Curb & Gutter Remove & Construct L.F. $23.14 2 Curb & Gutter Adjacent to Roadside Ede L.F. $19.49 3 Curb & Gutter New Construction L.F. $16.52 4 Concrete Sidewalk S.Y. $42.02 5 Concrete Sidewalk New Construction S.Y. $32.96 6 Concrete Handicap Ramp S.Y. $58.00 7 Concrete Entrance Pavement - 6" S.Y. $58.00 8 Concrete Entrance Pavement - 8" S.Y. $64.00 9 Concrete Entrance Pavement - 6" M Mix S.Y. $65.00 10 Concrete Entrance Pavement - 8" M -Mix S.Y. $71.00 11 Granite Curb Reset with new Concrete Gutter L.F. $37.54 12 Gutter Replacement - Granite/Concrete Curb in Place L.F. $19.92 13 Concrete Barrier Median S.Y. $52.00 14 Concrete Header Curb - 12" L.F. $14.00 15 Concrete Header Curb - 18" L.F. $15.00 16 Non -Reinforced Concrete 8" S.Y. $60.56 17 Inlet Repair(Existing) Each $700.00 18 Reinforced Concrete New Construction Class A C.Y. $750.00 19 Deep Saw Cut L. F. $5.00 20 Perforated Pipe — 4" L. F. $8.00 EXCAVATION HOURLY RATES ITEM NO DESCRIPTION UNIT HOURLY RATE 1 Trackhoe Per Hour $95.00 2 Backhoe Per Hour $80.00 3 Compactor/Roller Per Hour $70.00 4 Dump Truck Per Hour $80.00 5 Backhoe with Breaker Per Hour $90.00 6 Small Dozer Per Hour $100.00 7 Laborer Per Hour $35.00 SECTION 2. The Mayor is hereby authorized to execute a contract with Harper Construction, LLC, for concrete work at the unit prices and hourly rates as accepted in Section 1 above, according to the specifications, bid proposal and contract documents heretofore approved and incorporated in the bid of February 13, 2018. SECTION 3. The contract shall be binding upon the City and the Contractor, his partners, successors, assigns and legal representatives for 2018-2019 calendar years ending December 31, 2019. Neither the City nor the Contractor shall have the right to assign, transfer, or sublet their interests or obligations hereunder without consent of the other party. Further, the Mayor is hereby authorized, subsequent to the recommendation of the City Engineer -Public Works Director, to execute an additional One -Year Renewal Agreement extending the contract period for the 2020 calendar year ending December 31, 2020 upon the mutual agreement of both parties. If agreed, this renewal option shall be exercised by both parties executing and delivering the written One -Year Renewal Agreement. The City reserves the right to have concrete work completed at the quoted prices until the parties have executed the One -Year Renewal Agreement. However, in no case shall the Seller be bound to sell the contract material at these prices past December 31, 2019. SECTION 4. Expenditures for the City's concrete program shall be charged to various accounts. SECTION 5. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 \mo\concrete program 2018 & 2019 Pl11�11Ld 01Lei IIN: The City of Paducah, Engineering — Public Works Department will receive sealed bids for the contract item listed below at 2:00 P.M., CST, Tuesday, February 13th, 2018. All bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. Copies of specifications may be obtained at the office of the Engineering -Public Works Department located in City Hall. More information regarding this project may be found at the City of Paducah's website. www.paducahkv.gov under Request for Bids. *2018-2019 Concrete Program PUBLISH ONCE: Under Legal Notice — Sunday AFTER RECEIPT: Please email Maegan Mansfield at mmansfield@paducahky.gov to verify placement of ad INVOICE: City of Paducah Engineering -Public Works Department VIA FAX: The Paducah Sun —270.443.7465 v Q a LL O F - H z CW G IL W C V J m .-i a CD _Z LLJ W z C7 z LU x UJ HV 0: O O O O O 0 O 00 O O O O o0 N O O O ui Q ~ O p m N O co O O O p N � fi NOOO � nf9 m m O m O N O OA M MON O W_ }J } V MM m nM N N < o NNVCM Z A 9 t fA c M fmA W) QD6 Oo _ o ¢ 2 m° N 0 Q L L)0:u w w m j( 1 d '7 N N m m N N t` M O C O N m O N O O V N W m m 0 m m O OO O O 0 QFQ CL O O O O O O O O m m M M In m (p n M N N N N N O M m J p O N N V r N n O F FA FA tH t9 f9 fA 69 fA fA tfi to 6% 6% d3 fA fA to fA 00 z O = l J W H U O o o o o O O V 0 0o O O po 0 oO 0 O p O O 0d O O p c o oN dO dO dO m o00 oIro d o O j ! 0VN V NO NU p O M M (0 MM N N N MM • 61 e » » t » to0 6 to Vit 0 3 as 2 L i c U Z 0 o `w m U LU m LL ILa = CL m N N(O N O(V m m(MV O ON O OCO O O ON O O N m O(V OV' ON 00 0000 O0 O O 0oy 0 mFO (M mV V(OO 2 M T 2 » O0 00 o p 0 6"m 0 J N mH O O O O m M NE »N A A FN o H0 6% 6% 6% fA to Z } O a 4 0 0 m o o 0 0 0 0 0 rn 0 co WN N V c m vcoi v n N p N N m Q F 5 5 > > > > N N N N N N CL a a a a a n. c ¢ N a) j 0 y N v x x U� ) U Z w c od o LU 0 N v c 2 tD ao io co 0 o N Qw c o rn O O c 2 0 3 �' U J W U0 oe $_ y V a aa) E aci E 0 E 0 E c 2 -- m 3 > C 0 2 , N N N N ».. 3 :� -e -e U m z W 0 Q o d c� v " o- n. a a a m >> V V c c ti �a- a3i Z u c c E d `m U 'x d .Q J z Q 3 v c m c m c m c m d m � v v o w c ° z m a O an d v v m c c C C N N N N .... <0% � V a � O 0 L � IN Q a j j N In 2 w w w w a m m 2 w� v .p K w O O O a d a; a an d U m a a m 5 d a d c m = 4 a y E 2 o W 06 0l{ oC m d d d d d u� y y d to m 2 = o m, 0 0 N p W c c c c c c c c z c c c c c 44) 'ot O v E E m a c 00 yri D L) U U U U U U U U U U' CD a U U U z m o a Q o F m U o m co U Ow Z N M V' l0 0 t` w m O N M 7!�0 O r aJ m N xU k W Z U - _ Agenda Action Form Paducah City Commission Meeting Date: March 13, 2018 Short Title: Contract for the 2018-2019 Concrete Program ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Maegan Mansfield, P.E. Engineering Project Manager Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On February 13, 2018, bids were opened and read aloud for the City of Paducah's 2018-2019 Concrete Program. This program consists of the completion of concrete work within the City such as sidewalks, curb & gutter, concrete entrances and storm inlets. Two bids were received, with Harper Construction, LLC, submitting the lowest evaluated bid. The concrete unit prices, along with excavation hourly rates will begin upon execution of the contract and end December 31, 2019. The contract has a one-year renewal option, ending December 31, 2020, upon the mutual agreement of both parties. Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Various Accounts 3 Account Number: Finance Staff Recommendation: To receive and file the bids submitted for the 2018-2019 Concrete Program and adopt an Ordinance authorizing the Mayor to enter into a contract with Harper Construction, LLC, for the concrete unit prices and excavation hourly rates listed on the attached bid tab for the 2018 and 2019 calendar years ending December 31, 2019; and to authorize the Mayor, subsequent to the recommendation of the City Engineer -Public Works Director, the option to execute a "One -Year Renewal Agreement" extending the contract time period for the 2020 calendar year ending December 31, 2020, upon the mutual agreement of both parties. Attachments: Advertisement, Bids, Bid Tabulations, Contracts 4 F, 40' OPA z4 MUNICIPAL ORDER NO. 4r 40 A MUNICIPAL ORDER ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH, INC., FOR COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Central Paving Company of Paducah, Inc., for compost grinding of tree debris and, yard waste in the amount of $600.00 per hour for the remaining portion of the 2018 calendar year and with three optional one-year term renewals. Said contract is in substantial compliance with bid specifications, advertisement for bids, and bid of Central Paving Company of Paducah, Inc., dated February 22, 2018. SECTION 2. The Mayor is hereby authorized to execute a contract between the City of Paducah and Central Paving Company of Paducah, Inc., for compost grinding of tree debris and yard waste as set out in Section 1 above. Further, the Mayor is authorized, subsequent to the recommendation of the City Engineer -Public Works Director, the option to execute three optional one-year term renewals upon mutual agreement of both parties. SECTION 3. This expenditure shall be charged to the Miscellaneous Contractual/Rental Equipment - Solid Waste Fund account. SECTION 4. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 \mo\compost grinding 2018 m0 m - ;u CD n vQ) w w O O O W W c 0 E E M' M. M. a CD a CO m o Q m m m m O CL W 0 m M M a o n �69 - O -4S COD O' N •0O' Co a0 o m p CD n o m �+ o D D=3 m m O 00 n l Cl) v CD m' m E CL c X Om CD o N X v m O m s M m CL ;u CD v z a c Cl Q CD cn cn CD N N O 0) N c CD 2 0 O d cm o o �'' O o �. m 7 coo m N c v, o o = Cl) v, w x O A N a C) A � N O O N O N 0 N O N O_ V .0 � Z C m m e p CD m 6 m s � y A � �'� 0 7 N (�D A X CD O O No d N m o Z o ID O n =i � W C CA K)cn N N N -4 O O O 0 0 N rt 0, v CD rr N 7 C. d N (D m z z m m 22 z C W r n O M N v m -I m z -I O g C n a ■■ Agenda Action Form Paducah City Commission Meeting Date: March 13, 2018 Short Title: Compost Grinding of Tree Debris and Yard Waste Contract ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chris Yarber, Assistant Works Director Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On February 22, 2018, sealed bids were opened and read aloud for the Compost Grinding of Tree Debris and Yard Waste Contract. This contract requires the Contractor to periodically furnish all equipment, operator, tools, transportation, supplies and items necessary on an as - needed basis to grind and stack all accumulated tree debris and yard waste collected at the Compost Facility at a contract hourly rate. Two responsive bids were submitted with Central Paving Company of Paducah, Inc., submitting the lowest evaluated and responsive bid at an hourly rate of $600.00 per hour for this work. The contract time will be for the remaining portion of the 2018 calendar year with three optional one-year term renewals if both parties agree. Goal: ❑ Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Misc. Contractual / Rental Equipment — Solid Waste Fund Ainc Account Number: 50002011 524010 I - Staff Recommendation: To receive and file the bids and adopt a Municipal Order authorizing the Mayor to enter into a contract with Central Paving Company of Paducah, Inc., for Compost Grinding of Tree Debris and Yard Waste at an hourly rate of $600.00 for the remaining portion of the 2018 calendar year; and to authorize the Mayor, subsequent to the recommendation of the City Engineer -Public Works Director, the option to execute three optional one-year term renewals upon the mutual agreement of both parties. Attachments: Bid, Bid Tab, Evaluation Forms, Advertisement, proposed Contract �. .iCity Clerk 00330 OWNER EVALUATION FORM PAGE 1 OF 1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM PROJECT: Compost Grinding of Tree Debris and Yard Waste DATE: February 22, 2018 BIDDER: Central Paving Co. of Paducah Grading Criteria: Evaluate the Bidder's Criteria on a rated value scale: 0 = the lowest value to 10 = the highest value for each item listed below. Rating x Weighted Percent = Criterion Score The Sum of all Criterion Scores shall be the Owner's basis of the Bidder's Overall Score. GRADING CRITERIA NO. CRITERIA ITEMS RATING VALUE (0-10) WEIGHTED - PERCENT CRITERION SCORE 1. Hourly Rate 10 40% 4 2. Grinder HP 10 20% 2 3. Grinder Screen Size 10 20% 2 4. Stacker Height 10 20% 2 5. 6. 7. 8. 9. 10. BIDDER'S OVERALL TOTAL SCORE 10 PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given by the resident's state: 3. Addition of any reciprocal preference for resident bidders: _ 00330 OWNER EVALUATION FORM PAGE 1 OF 1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT OWNER EVALUATION FORM PROJECT: Compost Grinding of Tree Debris and Yard Waste DATE: February 22, 2018 BIDDER: Queen's Tree Surgery Grading Criteria: Evaluate the Bidder's Criteria on a rated value scale: 0 = the lowest value to 10 = the highest value for each item listed below. Rating x Weighted Percent =Criterion Score The Sum of all Criterion Scores shall be the Owner's basis of the Bidder's Overall Score. GRADING CRITERIA NO. CRITERIA ITEMS RATING VALUE (0-10) WEIGHTED - PERCENT CRITERION SCORE 1. Hourly Rate 8.9 40% 3.6 2. Grinder HP 10 20% 2 3. Grinder Screen Size 10 20% 2 4. Stacker Height 10 20% 2 5. 6. 7. 8. 9. 10. BIDDER'S OVERALL TOTAL SCORE 9.6 PREFERENCE TO KENTUCKY BIDDERS 1. Bidder is a resident of the following state: 2. If Bidder is a non-resident of the Commonwealth of Kentucky, indicate if any preference is given by the resident's state: Addition of any reciprocal preference for resident bidders: _ ADVERTISEMENT FOR BIDS The City of Paducah, Engineering -Public Works Department will receive sealed bids for "Compost Grinding of Tree Debris and Yard Waste" at 2:00 p.m. CST, on Thursday, February 22, 2018. All bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. Copies of the specifications may be obtained at the office of the Engineering -Public Works Department located in City Hall. More information regarding this project may be found at the City of Paducah's website: www.paducahky.gov under Request for Bids. PUBLISH ONCE: Under Legal Notice — Sunday, February 4, 2018 AFTER RECEIPT: Please call Chris Yarber at 270-444-8511 or send e-mail to cyarber(cD_paducahky.gov to verify placement of ad INVOICE: City of Paducah Engineering -Public Works Department VIA FAX: The Paducah Sun - 443-7465 00500 AGREEMENT Page 1 of 2 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT FOR COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE THIS AGREEMENT, made this day of , 2018 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and , hereinafter called the CONTRACTOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Contractor agrees to periodically furnish all equipment, operator, tools, transportation, supplies and items necessary on an as -needed basis to grind all accumulated tree debris and yard waste collected at the Compost Facility at the approved contract hourly rate. The Contractor will also be required to stack the finished mulch product by utilizing a Stacking Conveyor. All work shall be completed in accordance with the Specifications prepared by the Owner. Throughout the performance of this Contract, the Engineering -Public Works Department of the City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner. All work done by the Contractor shall be completed under the general supervision of the Engineer. ARTICLE 2. CONTRACT TIME This Agreement shall be binding upon the City and the Contractor, his partners, successors, assigns, and legal representatives for remaining portion of the 2018 calendar year ending December 31, 2018. The term of the contract may be renewable for three additional one-year terms, ending at the end of each calendar year on December 31 at, upon the mutual agreement of both parties. The City Engineer - Public Works Director, acting as agent for the Owner, shall determine, in his sole discretion, the Owner's option to renew. Neither the City nor the Contractor shall have the right to assign, transfer, or sublet their interests or obligations hereunder without consent of the other party. ARTICLE 3. THE CONTRACT SUM The Owner shall pay the Contractor for the performance of the Contract _ ($ ) per hour, as quoted in the Bid Proposal by the Contractor dated approved by the Board of Commissioners on by Municipal Order # and as ARTICLE 4. PAYMENTS The Contractor may submit a Request for Payment subsequent to satisfactory performance of the required Work in accordance with all of the provisions thereof and upon approval by the Owner. The Owner agrees to make Payment to the Contractor within Thirty (30) days after receipt of a properly completed invoice. The Owner reserves the right to withhold any of all payments or portions thereof if the Contractor fails to perform in accordance with the provisions of the contract. Contract prices are firm and will not be altered during the Contract period. The Contractor agrees that no minimum amount of purchase shall be required. 00500 AGREEMENT Page 2 of 2 ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any Addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. CONTRACTOR BY _ TITLE ADDRESS: CITY OF PADUCAH BY Brandi Harless, Mayor ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 MUNICIPAL ORDER NO. 95A A MUNICIPAL ORDER APPROVING CHANGE ORDER NO. 1 WITH CENTRAL PAVING COMPANY OF PADUCAH, INC., FOR THE FOR THE NOBLE PARK TENNIS COURT RECONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE THE CHANGE ORDER WHEREAS, the City approved Municipal Order No. 2032 to enter into a contract utilizing Deductive Alternate # 1 with Central Paving Company of Paducah, Inc., in the amount of $177,009.06 for the Noble Park Tennis Court Reconstruction Project; and WHEREAS, due to subsurface water conditions, it was necessary to remove a portion of the asphalt and replace the DGA sub -base and base course of asphalt; and WHEREAS, Change Order No. 1 in the amount of $30,080.89, is required for the removal and replacement of the DGA sub -base and base course of asphalt which increases the total project cost for the above referenced contract to $207,089.95. NOW, THEREFORE, BE IT ORDERED BY BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City hereby approves Change Order No. 1 with Central Paving Company of Paducah, Inc., for a price increase in the amount of $30,080.89 for the City of Paducah's Noble Park Tennis Court Reconstruction Project, for removal and replacement of the DGA sub -base and base course of the asphalt, increasing the total price to $207,089.95. Further, the Mayor is authorized to execute Change Order No. 1. SECTION 2. This expenditure shall be charged to the Noble Park Tennis Reconstruction project account PA0109. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 \mo\chgord 1 -Tennis Court Reconstruction Agenda Action Form Paducah City Commission Meeting Date: March 13, 2018 Short Title: Noble Park Tennis Reconstruction Change Order # 1 Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion ❑ Staff Work By: Mark Thompson Presentation By: Mark Thompson Background Information: The original contract for the Noble Park Tennis Court Reconstruction with Central Paving was authorized for $177,009.06 by Municipal Order #2032. Subsurface water conditions that came to light after the initial installation of the DGA sub -base and the base course of asphalt. These water conditions did not allow the asphalt to set properly. A portion of this area had to be removed to allow the water problem to drain. This work along with the replacement of the DGA and the asphalt has required a change order of $30,080.89. The inclusion of the change order makes the total project $207,089.95. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Noble Park Tennis Reconstruction 3 (p 2VI8 Account Number: PAO109 Finance Staff Recommendation: Approval Attachments: Change Order # 1 MHT Department Head Clerk Il ii/ Ci fid 0 M a✓IG BFW Project #: 17271 063630 - CONTRACT CHANGE ORDER Page 1 of 2 DOCUMENT 006363 — CONTRACT CHANGE ORDER 1.1 CHANGE ORDER INFORMATION A. Change Order No. 1 B. Date: 2/21/2018 C. Project Name: Noble Park Tennis Court Renovation D. Project Location: Noble Park, Paducah, KY E. Owner: City of Paducah F. Engineer: Bacon Farmer Workman Engineering & Testing, Inc. G. Engineer Project Number: 17271 1.2 CHANGE ORDER FORM: Contractor is hereby requested to comply with the following changes from the Contract Plans and Specifications: Item No DESCRIPTION OF CHANGES — QUANTITIES UNITS, UNIT PRICES, CHANGES IN COMPLETTION SCHEDULE, ETC DECREASE IN INCREASE IN CONTRAC CONTRACT PRICE PRICE 2 Demolition* $ 3,083.17 3 DGA Subbase $20,016.56 4 Asphalt Base Course $6,887.33 5 Asphalt Surface Course $93.83 TOTAL DECREASE TOTALINCREASE NET (INCREASE/DECREASE) CONTRACT PRICE $30,080.89 *See attachment for pricing breakdown CONTRACT CHANGE ORDER 063630-1 BFW Project #: 17271 063630 - CONTRACT CHANGE ORDER Page 2 of 2 A. The time provided for completion in the contract is unchanged, increased, decreased, by calendar days. The new date for completion of all work will be (date). This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Recommended by: Date: (Engineer) Accepted by: Date: (Contractor) Approved by: Date: (Owner) END OF DOCUMENT 006363 CONTRACT CHANGE ORDER 063630-2 c 0 2 'v Li M cq al e. .+ j" 'N '�uis i 0 co N cc 46 �n 000 Hi 0 w 'o cc fL o u oo o Tm Me gvg 11 wil Ln co r,: NOR 0 0 p o CD a o o oq Ln ri c Iq o q o q Ln Li o.,0 o g m c) 0 o ID to 0 m 0 m W o 0 o o m 0 r,� '1 N r4 C:� t Vl ol� �L lo c� a) C�� ot 13) 00M Q oo Al I, In ho A 5 u q q o Lq 00 oo '1 q q o no Oi m w r- o o 0 o m 0) r, v ry ri r z o O o Lq c o q o q c q o q o q C) q a q a q o Ui Z o 0 . a a o a o o vI o o c V) P, o 0 R r, k of ni c 'n n m ri m -zr of m v m to to ri a 06 oa d O m m N m cl N 14N N t4 I^ N N N N N.lN ur-: lz 4 o o ci 6 o o O m c o Ln o o Ln o a a o 0 o o o o 0 o. O In w m m H C) wh of xt r= o o o u V) w to jo o T o o0 o mH m m > tlo D. b 0 o H t0 C c uo u o c b o c o A li LL b9 d� .O o CD cc s -E LE o c r In m < Q CL U u u m M i Zm -ZT Ln w r-� MUNICIPAL ORDER NO. 2032 A MUNICIPAL ORDER ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH, INC., UTILIZING THE FIRST DEDUCTIVE ALTERNATIVE FOR THE NOBLE PARK TENNIS COURT RECONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME WHEREAS, on October 3, 2017, the City received a sealed written bid from Central Paving Company of Paducah Inc., for the Noble Park Tennis Court Reconstruction Project; and WHEREAS, the base bid submitted was in the amount of $180,820.55 with a deductive alternate #1 in the amount of $3,811.49 if the City chooses to reuse the portion of the fence that was installed earlier this year after storm damage; and WHEREAS, the base bid of Central Paving is $10,700 below that of the engineer's estimate; and WHEREAS, the City wishes to accept the bid with Deductive Alternate # 1 and proceed with execution of a contract for the reconstruction project. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Central Paving Company of Paducah, Inc., utilizing the first deductive alternative in the total amount of $177,009.06 for the Noble Park Tennis Court Reconstruction project, said bid being in substantial compliance with the bid specifications and advertisement for bids, and as contained in the bid of Central Paving Company of Paducah, Inc., of October 3, 2017. SECTION 2. That the Mayor is hereby authorized to execute a contract with Central Paving Company of Paducah, Inc., for the Noble Park Tennis Court Reconstruction Project, as set out in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure shall be charged to project account numbers PA0109. SECTION 4. This Order will be in full force and effect from and after the date of its adoption. TTEST: Aj"W?� Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, October 10, 2017 Recorded by Tammara S. Sanderson, City Clerk, October 10, 2017 \mo\bid-PARKS-Tennis Court Reconstruction 131 Mayor r ORDINANCE NO. 2018-_,S_- AN 018-S-AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND STRAND ASSOCIATES, INC., FOR THE COMPREHENSIVE STORMWATER MASTER PLAN (CSMP) PROJECT PHASE II FOR THE DEVELOPMENT OF STORMWATER COMPLIANCE DOCUMENTS AND FUNDING STRATEGY IN AN AMOUNT NOT TO EXCEED $257,040; AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME WHEREAS, the City, by Ordinance No. 2017-3-8480, authorized the execution of an agreement with Strand Associates, Inc., for the Development of a Comprehensive Stormwater Master Plan in an amount not to exceed $790,000, which will be completed in early spring of 2018; and WHEREAS, the Board of Commissioners wishes to proceed with the Development of a Comprehensive Stormwater Master Plan Phase II, which is the development of stormwater program compliance documents and funding strategy, in an amount not to exceed $257,040. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTIONI. Recitals and Authorization. The City hereby authorizes and approves an Agreement between the City and Strand Associates, Inc., for the development of stormwater program compliance documents and funding strategy for the Comprehensive Stormwater Master Plan Project Phase II in an amount not to exceed $257,040. The Mayor of the City is hereby authorized to execute the Agreement, and all other documents and instruments of any kind to be executed or delivered in connection with the Agreement, with such changes in the Agreement not inconsistent with this Ordinance and not substantially adverse to the City as may be approved by the official executing the same on behalf of the City or the City Manager. The approval of such changes, and that such are not substantially adverse to the City, shall be conclusively evidenced by the execution of the Agreement by the authorized official. SECTION 2. Expenditures. The expenditure shall be charged to the Storm Water Study account, account number 4000 3307 523070, project account DR0009. SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. Compliance With Open Meetings Laws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of this City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. SECTION 5. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the provisions of this Ordinance shall prevail and be given effect. SECTION 6. Effective Date. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. MAYOR ATTEST: City Clerk Introduced by the Board of Commissioners, February 27, 2018 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sun, \ord\eng\agree-storm water master plan Phase II 2018 Agenda Action Form Paducah City Commission Meeting Date: February 27, 2018 Short Title: Professional Services Agreement for the Development of the City of Paducah Comprehensive Stormwater Master Plan Phase II ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Rick Murphy, P.E., City Engineer & Public Works Director Eric Hickman, P.E., Stormwater & Drainage Engineer Background Information: At the July 14, 2015 Commission Meeting, several citizens voiced their concerns, frustrations, and heartbreak about the City's storm water system after the flash flood event experienced on July 7, 2015. It was recommended by the City Manager that the City commit to assessing the system and developing a plan including a strategy for upgrades. On February 16, 2016, City Engineer & Public Works Director made a presentation to the Paducah Board of Commissioners about the City's existing storm water system and its limitations, the need for an updated storm water master plan, and an overview of possible funding structures. The City Manager recommended moving forward with the development of a request for proposals to solicit interest from companies that would be able to develop a storm water master plan for the City. The Board of Commissioners voiced their support in moving forward with the RFP. On March 14, 2017, the City entered into an Agreement for Technical Services for the Comprehensive Stormwater Master Plan (CSMP) with Strand & Associates and was adopted by Ordinance #2017-g-8480. The agreement with Strand & Associates was for the development of a Comprehensive Storm Water Master Plan outlined in Task Order 17-01 in an amount not to exceed $790,000. This portion of the project will be completed in the early spring of 2018. The deliverables will include the following: identification of 10 priority flood areas, analysis of 30 flood mitigation alternatives, benefit cost analysis/prioritized ranking, development of a capital project program and a Comprehensive Stormwater Master Plan. At this time, Phase II of the project as outlined in the attached Task Order No. 18-01 is for the development of a stormwater program funding strategy. The deliverables will include the a cost of service evaluation and a stormwater utility study report that will consist of the following: stormwater management program, projection of future program funding needs, program funding alternatives and rate options, potential cost versus revenue evaluation results, billing system options and recommendations, stormwater utility ordinance and credit policy, stormwater rate comparison, and sample parcel rate analysis. The total budget for this project is $986,450 of which is in the General Fund. The remaining budget after Phase I Agenda Action Form Page 2 completion will be $196,450. The additional $65,000 needed for Phase II portion of this project will be financed by unused funds made available from the remaining balance of the Olivet Church Road project, ST0039. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Storm Water Study 'Y' ZVz,0 ^ n Account Number: Finance 0�- -_-� > > A�- Project #: DR0009 40UY3307 523b7o Q�—w Staff Recommendation: The City Engineer & Public Works Director recommends to adopt an Ordinance authorizing the Mayor to execute an Agreement for Technical Services with Strand Associates, Inc., for professional engineering, consulting, and related services in connection with the development of storm water program compliance documents and funding strategy as outlined in Task Order No. 18-01 for the CSMP Project. Services for the CSMP Project under the attached Task Order 18-01 shall not exceed $257,040. Attachments: 1. Original Agreement for Technical Services 2. Xask Order No. 18-01 /1-1J e4amlt o Cit Clerk Mtya U rY Strand Associates, Inc® 1525 Bull Lea Road, Suite 100 Lexington, KY 40511 (P) 859-225-8500 (F)859-225-8501 Task Order No. 18-01 City of Paducah, Kentucky (OWNER) and Strand Associates, Inc.® (ENGINEER) Pursuant to Technical Services Agreement dated March 17, 2017 Project Information Services Name: Comprehensive Stormwater Master Plan (CSMP)--Phase II Services Description: Development of Stormwater Program Compliance Documents and Funding Strategy. Scope of Services ENGINEER will provide the following services to OWNER. Project Administration and Communication ENGINEER will assist OWNER with project administration, including efforts to facilitate engagement of the public and stakeholder groups to solicit feedback to support completion of the Scope of Services. Provide project management and overview of activities for the performance of the Scope of Services. 2. Assist OWNER in developing an approach for stakeholder participation and community engagement efforts. 3. Prepare and distribute meeting minutes to document findings and feedback from committee meetings and stakeholder discussions. 4. Provide periodic updates to OWNER via e-mail and teleconferences and respond to OWNER's questions. 5. Conduct up to six project team meetings with OWNER to discuss project progress. Cost of Service for the Stormwater Program ENGINEER will perform a cost of service evaluation for the stormwater program based on OWNER -provided information relating to the existing assets (size, type, material, and condition) and a review of the costs (provided by OWNER) of existing and planned stormwater management activities. 1. Communicate with OWNER to identify the goals and objectives of the stormwater management program. 2. Develop annual costs for operation and maintenance (O&M), and repair and replacement of the existing infrastructure utilizing the stormwater geographic information system (GIS) datasets compiled during the preliminary engineering evaluation of the CSMP. TIT.:sjw\R:\LEXODocumentsWgeements\P\Paducak City oflTSA2017\TO\2018\1418.001.18-0l.docx Arizona I Illinois I Indiana I Kentucky I Ohio I Wisconsin www.strand.com Strand Associates, lnc° City of Paducah Task Order No. 18-01 Page 2 February 2, 2018 3. Review available budget documents provided by OWNER. Assist OWNER in review of current and anticipated future (five-year) O&M requirements including staffing, ordinance enforcement; street sweeping, catch basin cleaning and maintenance, existing detention basin maintenance, and associated costs. 4. Review existing stormwater management, planning documents including the CSMP planning recommendation to identify potential costs for capital improvements for the five-year planning period. 5. Evaluate municipal separate storm sewer system (MS4) compliance requirements and expected compliance costs. Anticipated.costs may include additional mapping, illicit discharge detection and elimination, public participation and planning, public education, and ordinance development and enforcement. 6. Prepare a cost of service evaluation based on results of item Nos. 2 through 4 for the upcoming five years. Stormwater Utility Study and Implementation ENGINEER will assist OWNER in developing an impervious area -based stormwater utility that will assist with funding OWNER's stormwater management program. 1. Perform an area, extent, and level of service evaluation with OWNER. Document recommendations from OWNER: 2. Prepare a land use/impervious area analysis bused on OWNER's tax parcel database,. aerial photos, and OWNER -provided GIS. This analysis will estimate the total impervious area in the City of Paducah and estimate the average impervious area for a sample of single-family residential parcels to provide a base unit for estimation of equivalent runoff units (ERUs). Measured impervious areas will be documented in a GIS compatible. impervious area database. 3. Estimate the conceptual cost per unit based on estimated revenue requirements and estimated impervious areas (from the previous tasks above). Projected annual revenue will consider factors such as collection rates, exemptions, adjustments, and credits. 4. Prepare the impervious area for each non-residential parcel within. the service area based on OWNER's GIS data. Convert the total impervious area on each non-residential parcel to an ERU per parcel. It is anticipated that there are 1,000 non-residential parcels within the service area for scoping purposes. 5. Review implementation of a system of. credits and rate variations such as adjustments for implementation of water quality and water quantity best management practices (BMP) including retrofits, one-time rebates to residential customers for implementing rain barrels or rain gardens, and education credits to public and private schools. This task will include evaluating an appeals procedure. 6. Compare stormwater utility rates developed in item No. 4 to other benchmark stormwater utilities on a regional and national basis. YM:sjw\R\LE7\DocumentsWgreements\PNPaducak City oflTSA2017\T0\2018\4418.001.IMl.docx www.strand.com Strand Associates, roof City of Paducah Task Order No. 18-01 Page 3 February 2, 2018 7. Assist OWNER in evaluating billing policy issues. The following billing and policy issues will be addressed: defining residential versus nonresidential property, stormwater-only accounts, partial payments, homeowners associations,. private roadways, unimproved properties, condominiums, and vacant properties. Evaluate options for issuing bills, such as separate utility bill or addition to existing bill such as property tax, maintain and update account data, and enforcement mechanisms. 8. Create a draft stormwater utility ordinance and resolution for review and consideration by OWNER. Develop an accompanying document with guidelines and procedures for receiving credits to stormwater utility fees and a customer appeal process. The final draft of the ordinance and credit policy will incorporate changes requested by OWNER. Develop a sample credit application based on an actual nonresidential property to guide applicants in its use. 9. Develop a stormwater utility study report in draft and final formats summarizing the following topics: a. Description of OWNER's stormwater management program b. Projection of future stormwater management program funding needs C. Stormwater management program funding alternatives and rate options based on an impervious area methodology d. Potential cost versus revenue evaluation results e. Billing system options and recommendations f. Stormwater utility ordinance and credit policy g. Stormwater rate comparison h. Sample parcel rate analysis 10. Provide OWNER with two printed copies of the draft report and two printed copies and one electronic copy of the final report. 11. Provide OWNER with a GIS database containing the impervious areas delinieated for each nonresidential property and the residential parcels that were sampled. Stormwater Utility Public Outreach ENGINEER will assist OWNER with development and implementation of a public outreach program for new stormwater utility fee as follows. 1. Meet with Stormwater Advisory Committee up to three times to review area, extent, level, cost of service, rate methodology, and billing policies. Document feedback from these meetings. 2. Develop a'stormwater utility narrative description for OWNER's use in bill stuffers, OWNER's website and its newsletter, or other public informational sites. 3. Provide a stormwater utility frequently asked questions (FAQ) document for OWNER to post on its website. 4. Prepare a stormwater utility Microsoft PowerPoint presentation that will be used for public information and education meetings and interaction sessions. ]TL:sjw\R-.IEJ\DocumentsWgeements\P\Paducak City oATSA2017\TO\2018\4418.001.18-0l.doex www.strand.com Strand Associates, lnc° City of Paducah Task Order No. 18-01 Page 4 February 2, 2018 Public Outreach Meetings 1. Conduct three briefing presentations to City Commission as follows: a. Present cost of service evaluation. b. Present stormwater utility study report. C. Present stormwater utility implementation plan report. 2. Participate in* an Information Meeting Day to meet with up to seven key stakeholders such as schools, churches, large commercial/industrial property owners, hospital(s), nonprofit organizations, and business groups to discuss the proposed stormwater fee structure. 3. Participate in two public information meetings following 'completion of the final draft of the stormwater utility implementation plan report. These meetings will be structured as Commission workshops. Review and Revise Stormwater Infrastructure Design Requirements ENGINEER will review and update OWNER's drainage design standards to .outline minimum standards for stormwater conveyance and storage of runoff that discharges to OWNER's MS4. The purpose for updating the design requirements is to provide consistent and current standards for the design and construction of stormwater drainage components including storm sewer infrastructure and detention basins. 1. Review existing stormwater management and drainage design regulations provided by OWNER. 2. Meet with OWNER to review existing water quantity and water quality regulations and discuss potential revisions to existing requirements in accordance with the CSMP goals. 3. Develop draft design guidelines for the management of post construction peak flows including background information on the intent of the regulation. and design requirements. Submit a draft regulation for OWNER review and comment. Revise the document and submit the final revised regulation to OWNER following receipt of one set of consolidated comments on the proposed regulations. ° Compensation OWNER shall compensate ENGINEER for Services under this Task Order on an hourly rate basis plus expenses an Iamount not to exceed,$257,040 in accordance with the hourly rate schedule in attached Exhibit A. The hourly rate schedule shall remain in effect throughout the duration of this Task Order. Schedule Services will begin upon execution of this Task Order which is anticipated on the week of February 12, 2018, and are scheduled for completion by January 31, 2019. TIT,:sjw'R:U,EXtDocuments\Agreements\P\Paducak City oflTSA2017\TO�2018W418.001.18Al.docx www.strand.com Strand Associates, Inof City of Paducah Task Order No. 18-01 Page 5 February 2,-2018 TASK ORDER AUTHORIZATION AND ACCEPTANCE: ENGINEER: OWNER: STRAND ASSOCIATES, INC.® CITY OF PADUCAH Matthew S. Khards Date Brandi Harless Date Corporate Secretary Mayor TrL:sjw\P,\LFXDocuments\Agreements\P\PaducaN City oATSA.2017U0201 8\4418.001.18-Ol.doex www.strand.com Exhibit A Schedule of Hourly Rates, Expense Cost, and Billable Equipment January 1, 2018 Personnel Catego y Principal Senior Project Engineer. Project Manager Project Engineer V Project Engineer IV Project Engineer III Project Engineer II Project Engineer I GIS Specialist Senior Engineering Technician Engineering Technician Production Assistant Administrative Expense Name Reimbursed Employee Expense Telephone Copies Accounts Payable Stakes & Lath Equipment Rental Covers & Bindings Other Consultants Postage/UPS Field Expense Computer Expense Meals Expense Facsimile Color Copies per Copy Wide Format Printing Mileage Hourly Rate $245 $227 $196 $179 $154 $128 $110 $101 $127 $122 $ 92 $ 73 $ 64 Expense Cost @ cost @ $0.50 per minute $0.15 per copy @ cost $.40 per piece; 50 pieces per Bundle @ cost based on Rental Rates @ cost per items used @ cost @ cost @ cost based on Items Used $16.00/hour @ cost $1.50 per page per Copy $1.00 $0.35 per square foot/$2.05 per square foot Mylar @ $0.53 per. mile R:\LEX\Documents\Agreements\P\Paducah, City of\TSA.2017\TO\2018\4418.001.18-OI.Exh A.docx Billable Equipment Auto Sampler Concrete. Analysis Kit Confined Space Meter (Gas Detector) D.O. Meter & Probe Deflectometer - Lightweight Dewpoint Meter Digital Camera Discreted Depth Water Sampler Double Ring Infiltrometer Kit Dredge Sampler Dynamic Cone Penetrometer Electronic Scale Fall Protection Kit Field Kit Filtration Equipment Flow Poke Flow Through Cell Flowmeters Gauge Box - Sanitary Gauge. Box - Water GPS Hand -Held GPS w/ Cell Phone Hach Kits (Water Test Kits) Hand Corer Hydrant Pressure Recorder Landfill Gas Meter Laser Scanner Microphone/Amplifier Noise Meter PA System Paint Gauge Peristaltic Pump pH, Conductivity, Temperature Meter and Probes Pump Meter Rain Gauge Redox Meter and Probe Robotic Total Station Rotating Laser RTS - Texas Sanitary Sewer Smoker Sediment Corer Sensidyne Air Sampler Spectrophotometer Submersible Pump Teflon Bailers Thermo Anemometer Traffic Counter Trailer - Closed Trailer - Open Billing Rate $50.00 for first day ($25 for each additional day) $160.00 per month $50.00 per day; $200 per week $47.00 per day $100.00 per use $40.00 per day $20.00 for first two days, then $5 each additional day $25.00 per day $50.00 per day $25.00 per day $100.00 per. day $25.00 per day $300.00 onetime project charge $75.00 $22.00 per day $25.00 per day; $100 per week $10.00 per day $180.00 per week $65.00 per day $65.00 per day $125.00 per day/per recorder ($78/half day) $300.00 per day ($185/half day) $25.00 per day $75.00 per day $75.00 per use $100.00 per day; $300 per week $1,400.00 per day $100.00 per day $75.00 per day $100.00 $50.00 per month ($20/week) $40.00 per day $20.00 per day $275.00 per week - Lexington $75.00 per week $25.00 per day $220.00 per day ($135/half day) $25.00 per day; or $300/month $30.00 per hour $75.00 per day; $300 per week $75.00 per day $1.0.00 per day $60.00 per day $55.00 per day $5.00 per day $25.00 per day $50.00 per day/per counter (#3 has 4 counters) $50.00 per day $25.00 per day 2 R:\LEX\Documents\Agreements\P\Paducah, City of\TSA.2017\TO\2018\4418.001.18-O1.Exh A.docx Billable Equipment Tripod/Winch TSK - Total Station Kit Turbidimeter Ultrasonic Steel Thickness Gauge Water Level Indicator (Well Tape) Billing Rate $50.00 per day; $150 per week $130.00 per day ($85.00 per half day) $193.75 per month $100.00 per. day $50.00 per day 3 R:\LEX\Documents\Agreements\P\Paducah, City of\TSA.2017\TO\2018\4418.001.18-O1.Exh A.docx ORDINANCE NO. 2017-3-8480 AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND STRAND ASSOCIATES, INC. FOR THE DEVELOPMENT OF A COMPREHENSIVE STORM WATER MASTER PLAN; AND AUTHORIZING THE i^ EXECUTION OF THE AGREEMENT WHEREAS, the City of Paducah requested proposals from qualified and experienced consulting engineering firms for the development of a Comprehensive Storm Water Master Plan Project; and WHEREAS, six firms submitted requests for qualifications; and WHEREAS, each firm presented its qualifications to the Selection Committee Members; and WHEREAS, the Selection Committee discussed at length the strengths and qualification of each firm and unanimously decided that Strand Associates, Inc., is the best firm to move forward with the Project; and WHEREAS, the professional consulting engineering firm Strand Associates, Inc., has in its employ, persons experienced to assist with the development of the Comprehensive Storm Water Master Plan; and contract. WHEREAS, the City desires to approve and authorize the Mayor to execute the NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTION1. Recitals and Authorization. The City hereby authorizes and approves an Agreement for the development of a Comprehensive Storm Water Master Plan between the City and Strand Associates, Inc., in an amount not to exceed $790,000. It is further determined that it is necessary and desirable and in the best interest of the City to enter into the Agreement for the purposes therein specified. The Mayor of the City is hereby authorized to execute the Agreement, and all other documents and instruments of any kind to be executed or delivered in connection with the Agreement, with such changes in the Agreement not inconsistent with this Ordinance and not substantially adverse to the City as may be approved by the official executing the same on behalf of the City or the City Manager. The approval of such changes, and that such are not substantially adverse to the City, shall be conclusively evidenced by the execution of the Agreement by the authorized official. SECTION 2. The expenditure shall be charged to the Storm Water Study account, account number 040-3315-532-2307, project account DR0009. SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 4. Compliance With Open Meetings Laws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance 43 were taken in an open meeting of this City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in. meetings open to the public, in full compliance with applicable legal requirements. SECTION 5. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the provisions of this Ordinance shall prevail and be given effect. SECTION 6. Effective Date. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. 211?_'_Ae_/�_� MAYOR ATTEST: City Clerk Introduced by the Board of Commissioners, February 28, 2017 Adopted by the Board of Commissioners, March 14, 2017 Recorded by Tammara S. Sanderson, City Clerk, March 14, 2017 Published by The Paducah Sun, March 16, 2017 \ord\eng\agree-storm water master plan 2017 44 Mal ASSOCIATES° AGREEMENT FOR TECHNICAL SERVICES CITY OF PADUCAH . AND STRAND ASSOCIATES, INC.0 1 w'11 i i;'( 1W, i 1 This Agreement is made and entered into this day of S &I' n , 2017, between the City of Paducah, Kentucky, hereinafter referred to as OWNER, located at 300 South 5th Street, Paducah, Kentucky 420.03, and Strand Associates, Inc.*, 1525 Bull Lea Road, Suite 100, Lexington, Kentucky, 40511, hereinafter referred to as ENGINEER.. This Agreement shall be in accordance with the following elements WHEREAS, OWNER desires to engage ENGINEER to provide professional engineering, consulting, and related services ("Services') in connection with a preliminary engineering evaluation for the Comprehensive Stormwater Master Plan "Project'', AND WHEREAS, ENGINEER desires to render these Services as described in the Scope of Services. NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual covenants contained herein, agree as follows: Scope of Services ENGINEER agrees to provide Services for the Project as outlined in this Agreement and as in attached Task Order 17-01. Services to be provided under this Agreement can be described as engineering, scientific, computer-aided design drafting, clerical, and administrative activities performed in accordance with the terms and conditions of this Agreement and subsequently issued Task Orders. Prior to ENGINEER's engagement by OWNER, a mutually agreeable Task Order document shall be developed and executed by both parties. The Task Order will include Project Information, a detailed Scope of Services, Compensation, and Schedule. The general form ofthe Task Order shall be in accordance with the attached Task Order No. 17.01. Compensation OWNER shall compensate ENGINEER for Services indicated in each subsequently issued Task Order upon completion for a lump sum or for an estimated fee on an hourly rate basis plus expenses. Expenses incurred such as those for subconsultants (only upon approval of OWNER), travel, meals, printing, postage, copies, computer, and long distance telephone calls will be billed at actual cost plus ten percent. Estimated costs for expenses will be included in the not to exceed compensation amounts established for each task order authorized under this Agreement. Only sales taxes or other taxes on Services that are in effect at the time this Agreement is executed are included in the Compensation, If the tax laws or other similar taxes on services are subsequently changed by legislation during the life ofthis Agreement, this Agreement will be adjusted to reflect the net change. The lump sum or estimated fee for the Services is based on wage scale/hourly billing rates as shown on the attachment included with each task order that anticipates the Services will be completed as indicated. Should the completion time be extended at no fault of ENGINEER, it may be cause for an adjustment in the lump sum or estimated fee that reflects any wage scale adjustments made as agreed by both parties. �nw,nc�n: aryc�z��.aoc�a«e.00�.ao� Illhol ; 1 1 ,1' Ohio I , www.strand.com 4i'mid Msovlate , htt'c: City of Paducah Page 2 February 7, 2017 The lump sum or estimated fee will not be exceeded without prior notice to and agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services only upon agreement by OWNER. Any adjustments will be negotiated based on ENGINEER's increase or decrease in costs caused by delays, extensions, amendments, or changes. ENGINEER will not be entitled to any fee adjustments for delays caused by ENGINEER. Schedule Services will begin upon execution of this Agreement and attached Task Order No. 17-01 WHEREAS, THEREAFTER, ENGINEER shall perform Services in a proper, efficient and workmanlike manner. This Agreement will terminate on December 31, 2018. The schedule for individual tasks will be included on each subsequently issued Task Order. Standard of Care The Standard of Care for all Services performed or furnished by ENGINEER under this Agreement will be the caro and skill ordinarily used by members of ENGINEER's profession practicing under similar circumstances at the same time and in the same locality. ENGINEER makes no warranties, express or implied, under this Agreement or otherwise, in connection with ENGINEER's Services. OWNER's Responsibilities 1. Assist ENGINEER by placing at ENGINEER's disposal all OWNER's available information pertinent to the Task Order -specified project including previous reports, previous drawings and specifications, and any other data relative to the scope of the Task Order -specified project. 2. Furnish to ENGINEER, as required by ENGINEER for performance of Services as part of this Agreement, data prepared by or services of others obtained or prepared by OWNER relative to the scope of the Task Order -specified project, such as flood pump station rated capacity and operating characteristics soil borings, probings and subsurface explorations, and laboratory tests and inspections of samples, all of which ENGINEER may rely upon in perfonning Services under this Agreement. 3. Provide access to the site as required for ENGINEER to perforin Task Order -specified project Services under this Agreement. 4. To the best of OWNER's ability, guarantee access to and make all provisions for ENGINEER to enter upon public and private lands as required for ENGINEER to perform Task. Order -specified project Services under this Agreement. S. OWNER agrees to examine all ENGINEER's reports, sketches, estimates, special provisions, drawings, and other documents presented by ENGINEER and render, in writing, decisions pertaining thereto within a reasonable time so as not to delay the performance of ENGINEER. 6. Provide all legal services OWNER agrees that may be required for the development of the Task Order -specified project. 7. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and recommendations. aww:nr�nx CiV CtATS&2D1TA$u418,001,d0ac www.strand.com City of Paducah Page 3 February 7, 2017 8. Provide the front end documents that require the contractor to name ENGINEER as an additional insured on contractor's General Liability and Automobile Liability insurance policies and to in ENGINEER to the same extent that the contractor insures and indemnifies OWNER, OWNER cannot make any assurances that the insurance carrier for any contractor will agree to add ENGINEER as an additional insured. In the event the insurance carrier does not agree, OWNER's obligations under this provision are relieved. Opinion of Probable Coat Any opinions of probable cost prepared by ENGINEER are supplied for general guidance of OWNER only. ENGINEER has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to OWNER. Payment Requests ENGINEER's review of Payment Requests from OWNER's contractor(s) will not impose responsibility to determine that title to any of the work has passed to OWNER free and clear of any lions, claims, or other encumbrances. Any such service by ENGINEER will be provided through an amendment to this Agreement.. Changes 1. OWNER may make changes within the general scope of this Agreement and with the Scope of Services to be performed. If such changes cause an increase or decrease in ENGINEER's cost or time required for performance of any Services under this Agreement, an equitable adjustment will be made and this Agreement will be modified in writing accordingly., only upon approval by both parties. 2. No services for which additional compensation will be charged by ENGINEER will be famished without the written authorization of OWNER. The fee established herein will not be exceeded without agreement by OWNER but may be adjusted for time delays, time extensions, amendments, or changes in the Scope of Services, only upon approval by both parties. 3. If there is a modification of Agency requirements relating to the Services to be performed under this Agreement subsequent to the date of execution of this Agreement, the increased or decreased cost of performance of the Services provided for in this Agreement will be reflected in an appropriate modification of this Agreement, only upon approval by both parties. Extension of Services This Agreement may be extended for additional Services upon OWNER's authorization. Extension of Services will be provided for a lump sum or an hourly rate plus expenses, only upon approval by both parties. Payment OWNER will make monthly payments to ENGINEER for Services performed in the preceding month based upon monthly invoices. >f OWNER disputes any item in ENGINEER's invoice, OWNER will promptly notify ENGINEER for clarification and/or correction. Nonpayment of any undisputed invoice 30 days after the date of receipt of invoice may, at ENGINEER's option, result in assessment of a 1 percent per month carrying charge on the unpaid balance. nvwa,a�nn, c�yomsn.�ot��+�s.om.ao� www.strand.corn C-:.. 6i�l:�Y 1�.2 � ?j i��5,+1? 6�'�iyy pl��>,• City of Paducah Page 4 February 7, 2017 Nonpayment 45 days after the date of receipt of invoice may, at ENGINEER's option, result in suspension of Services upon five calendar days' notice to OWNER. ENGINEER will have no liability to OWNER, and OWNER agrees to make no claim for any delay or damage as a result of such suspension caused by any breach of this Agreement by OWNER. Upon receipt of payment in full of all outstanding sums due from OWNER, or curing of such other breach which caused ENGINEER to suspend Services, ENGINEER will resume Services and there will be an equitable adjustment to the remaining project schedule and compensation as a result of the suspension Data Provided by Others ENGINEER is not responsible for the quality or accuracy of data nor for the methods used in the acquisition or development of any such data where such data is provided by or through OWNER, contractor, or others to ENGINEER and where ENGINEER's Services are to be based upon such data. Such data includes, but is not limited to, soil borings, groundwater data, chemical analysts, geotechnical testing, reports, calculations, designs, drawings, specifications, record drawings, contractor's marked -up drawings, and topographical surveys. OWNER shall not be responsible for discovering deficiencies in the technical accuracy of ENGINEER's services. ENGINEER shall correct deficiencies in technical accuracy without additional compensation, unless such corrective action is directly attributable to deficiencies in OWNER -furnished information. Use of Documents OWNER may make and retain copies of all documents, information, reports, plans, findings, data, designs, specifications, or other related documents provided or furnished by ENGINEER to OWNER pursuant to this Agreement (hereafter the "Documents'). ENGINEER grants OWNER an unconditional license to use such Documents on all phases of the Project, extensions of the Project, and for related uses of OWNER, subject to receipt by ENGINEER of full payment for all services relating to preparation of such Documents. Termination This Agreement may be terminated with cause in whole or in part in writing by either party subject to a two-week notice and the right of the party being terminated to meet and discuss the termination before the termination takes place. ENGINEER will be paid for all completed Services and expenses up to the date of termination, subject, however to any right of settlement OWNER may have against ENGINEER. Notwithstanding the above, OWNER has the right to terminate this Agreement for convenience at its sole discretion. In such event, ENGINEER shall be paid for all work performed up to the point written notice of termination for convenience is provided to ENGINEER. Third -Party Beneficiaries Nothing contained in this Agreement creates a contractual relationship with or a cause of action in favor of a third party against either OWNER or ENGINEER. ENGINEER's Services under this Agreement are being performed solely for OWNER's benefit, and no other party or entity shall have any claim against ENGINEER because of this Agreement or the performance or nonperformance of Services hereunder. MANxeP R My aATB&2017MVM1$.001.doM www.strand,com City of Paducah Page 5 February 7, 2017 Dispute Resolution Except as may be otherwise provided in this Agreement, all claims, counterclaims, disputes, and other matters in question between OWNER and ENG R-4EER arising out of or relating to this Agreement or the breach thereof will be decided first by mediation, if the parties mutually agree, or with a bench trial in a court within the Commonwealth of Kentucky. Parties fin ther agree that the venue for any legal proceedings related to this Agreement shall exclusively be held in McCracken County, Kentucky. Terms and Conditions The terms and conditions of this Agreement and subsequently issued Task Orders will apply to the Services defined in the Scope of Services. OWNER -supplied purchase order is for processing payment only; terms and conditions on the purchase order shall not apply to these Services. Insurance ENGINEER will secure and maintain throughout the duration of this Agreement the following minimum insurance coverages: 1. Worker's compensation and employer's liability insurance as required by the Commonwealth of Kentucky. 2. Comprehensive automobile and vehicle liability insurance covering operation of owned, hired, and nonowned motor vehicles in the following amounts: Bodily Injury $ 500,000 per person $1,000,000 per occurrence Property Damage $ 500,000 per occurrence 3. Comprehensive general liability and property damage insurance in the following amounts: Bodily Injury Property Damage 4. Professional liability coverage $1,000,000 per occurrence $1,000,000 aggregate $ 500,000 per occurrence $ 500,000 aggregate $2,000,000 annual aggregate All insurance policies shall be issued by companies authorized to do business in the Commonwealth of Kentucky. Successors and Assigns OWNER and ENGINEER, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the covenants of this Agreement. Neither OWNER nor ENGINEER will assign, sublet, or transfer any interest in this Agreement or claims arising therefrom without the written consent of the other. MAW:rn!twUl:UXOc) u ChyeATS&201'7AAgrMI9,001* x www.strand.com City of Paducah Page 6 February 7, 2017 Equal Employment and Nondiscrimination In connection with the services under this Agreement, ENGINEER agrees to comply with the applicable provisions of federal and state Equal Employment Opportunity for individuals based on color, religion, sex, or national origin, or disabled veteran, recently separated veteran, other protected veteran and armed forces service medal veteran status, disabilities under provision of executive order 11246, and other employment, statutes and regulations, as stated in Title 41 Part 60 of the Code of Federal Regulations 60-1.4(4-f), 60 -300.5(a -e), 60 -741(a -e). Service Elements Not Included The following services are not included in this Agreement. If such services are required by the OWNER, the ENGINEER will provide Services as noted. If necessary, additional Service Elements Not Included in the executed Task Order may be identified in a subsequently issued task order. 1. Additional and Extended Services during construction made necessary by.- a. y:a. Work damaged by fire or other cause during construction. (Should have a backup?) b. A significant amount of defective or neglected work of any contractor. c. Prolongation of the time of the construction contract. d. Default by contractor under the construction contract. Any services of this type will be provided through an amendment to this Agreement. 2. Additional Site Visits and/or Meetings: Additional OWNER -required site visits or meetings will be provided through an amendment to this Agreement or through a separate agreement with OWNER 3. Archaeological or BpAWcal Investigations: ENGINEER will assist OWNER in engaging the services of an archaeologist or botanist; if required, to perform the field investigations necessary for agency review through a separate agreement with OWNER, 4. Bidding- and Construction-Ieelated Services: Bidding- and construction -related services for the Task Order -specified project will be provided through an amendment to this Agreement or through a separate agreement with OWNER. S. Drawings and Specifications: Final design services including drawings and specifications, if provided by ENGINEER, will require an amendment to this Agreement or a separate agreement with OWNER. 6. Geotechnical Engineerina: Geotechnical engineering information will be required and provided through OWNER and OWNER's geotechnical consultant. ENGINEER will assist OWNERwith defining initial scope of geotechnical information that is required to allow OWNER to procure geotechnical engineering services. 7. Land od Easement SurvMy meurement: Any services of this type including, but not limited to, a record search, field work, preparation of legal descriptions, or assistance to OWNER for securing land rights will be provided through a separate agreement with OWNER. 8. Permit and Plan Review Fees: All permit and plan review fees payable to regulatory agencies shall be paid for by OWNER Muwm&q0n Vnnnoam„&, „«o wr� QyaATBA2017%&&A 41&OO1,d= www.strand.com City of Paducah Page 7 February 7, 2017 9. Rnamflon forand/or Agpgffan A in Litigation o h f OWNER: This type of service by ENGINEER will be provided through a separate agreement with OWNER 10. Review of Product SubstWons or Means Method. "!'ecnn que, sequence, or rrocWure Substitutions Proposed by -Co : ENGINEER's cost for evaluating substitute products, means, method, technique, sequence, or procedure of construction is not included in the scope of this Agreement. Service of this type by ENGINEER will be provided through an amendment to this Agreement. 11. Revising Designs Drawings Specifications and Documents: Any services required after these items have been previously approved by state or federal regulatory agencies, because of a change in the Task Order -specified project scope or when such revisions are necessary to comply with changed state and federal regulations that are put in force after Services have been partially completed, will be provided through an amendment to this Agreement. 12. Services Furnished During,&advertiaement for Bids. if Ordered by OWNER: If a Contract is not awarded pursuant to the original bids, any services of this type will be provided through an amendment to this Agreement. 13, Services Related IQ Buried Wastes and Contamination: Should buried solid, liquid, or potentially hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up investigations may be required to identify the nature and extent of such wastes or subsurface soil or groundwater contamination and to determine appropriate methods for managing of such wastes or contamination and for follow-up monitoring. Investigation, design, or construction -related services related to buried solid, liquid, or potentially hazardous wastes or soil or groundwater contamination will be provided through a separate agreement with OWNER. IN WITNESS WHEREOF the parties hereto have made and executed this Agreement. ME 1 STRAND ASSOCIATES, INC." % .1/ "r /-2 / V- 6 Matthew S. Richards liator Corporate Secretary MW..Tdq% ;mcoo=-aIMV=mU x C$r(ATsa2017%ASM41&001, = "Jlk l:� CITY OF PADUCAH �.�. �•li l7_ Brandi Harless hate Mayor www.strand.com ' I tit I ti �'i"1Clif tf�ti. t1�Y.;n v a&2 i STRAND ASSOCIATES* Task Order No. 17-01 City of Paducah, Kentucky (OWNER) and Strand Associates, Inc,m (ENGINEER) Pursuant to Technical Services Agreement dated __52017 Project Information Services Name: Comprehensive Stormwater Master Plan (CSMP) Services Description: Preliminary Engineering Evaluation for the CSMP. Scope of Services ENGINEER will provide the following services to OWNER. Eject Administration and Communication ENGINEER will assist OWNER with project administration, including effortsto help facilitate engagement of the public and stakeholder groups to solicit feedback tD support development of the CSMP. 1. Provide project management and overview of activities required for CSMP preliminary engineering evaluation. 2. Assist OWNER in developing implementation approach for stakeholder participation and community engagement efforts. 3. Prepare and distribute meeting minutes to document findings and feedback from committee meetings and stakeholder discussions. 4. Provide periodic updates to OWNER via e-mail and teleconferences and respond to questions. 5. Conduct up to four project team meetings with OWNER to discuss project progress. Community► Background Review and Assessment ENGINEER will conduct a background review of reports and documents provided by OWNER to facilitate understanding of community goals and objectives that will assist in shaping the approach to the various investigations and studies to be completed in support of the CSMP. 1. Prepare for and attend Technical Advisory Group (TAG) meeting No, 1 to review and discuss preliminary engineering evaluation approach and prepare meeting minutes to summarize feedback. 2. Develop request for information to OWNER necessary to support CSMP master planning efforts. 3. Review OWNER and McCracken County (County) subdivision regulations and document areas of concern for additional follow-up discussions. fNAwxxe�}vNe. GryotrrSaaot�T�otnwte,fpt,f�-0t.doaK www.strand.com City of Paducah Task Order No. 17-01 Page 2 February 7, 2017 4. Review OWNER and County zoning ordinances to outline requirements related to stormwater and floodplain management. 5. Review OWNER and County comprehensive plan to understand community growth goals. 6. Review renaissance area master plan and document goals and objectives for redevelopment in the riverfront areas. 7. Review previous stormwater master plan(s) to establish foundation for prior community planning initiatives. 8. Review and document historic flood data and associated flood damage surveys. 9. Document current and fixture planned capital improvement projects for correlation with study approach and recommendations. 10. Compile synopsis of community background review and assessment in draft report form. Or a�xisting Geogphic Information System (GIS) Mapng gnd Datasets ENGINEER will develop a working database and mapping template to support the various needs of the study and corresponding community outreach efforts using GIS data provided by OWNER and the City of Paducah and McCracken County Joint Sewer Agency (JSA). Assemble GIS shapefiles provided by OWNER and ]SA to create a working database to support CSMP master planning activities. 2. Delineate up to eight major drainage basins and 12 pump station service areas and develop a summary of watershed characteristics. 3. Integrate current LiDAR mapping overlay and develop digital terrain model to facilitate extraction of watershed attribute information. 4. Generate watershed -based mapping to support planning activities. 5. Integrate shapefiles of separate storm sewer system and review attributes of system components and extents of coverage. 6. Integrate shapefiles of combined sewer system and review attributes of system components and extents of coverage. 7. Compile statistical analysis of separate and combined system components. B. Evaluate and document GIS data gaps and outline additional GIS/data collection needs for subsequent planning activities. 9. Summarize findings of item Mos. l through 8 in draft report form. MAWm44w City errs,M1%Tra 17W41t001.i7-01A= www.strand.com ,Sirvitfi hit,,; City of Paducah Task Order No. 17-01 Page 3 February 7, 2017 Analysis of Local Flood Protection Project Components ENGINEER will conduct a review and analysis of information provided by OWNER for its existing flood pumping stations and levee/floodwall system to document their existing operational characteristics and determine any subsequent investigations needs for the CSMP. 1. Review and document relevant facets of the existing flood pump station operations plan in support of the analysis for the CSMP. 2. Develop summary of performance criteria for OWNER's 12 existing flood pumping stations. 3. Review available documentation from the most current flood pump station condition assessments and summarize findings. 4. Review current status of United States Army Corps of Engineers Local Flood Protection project and summarize findings, including documentation of remaining upgrade improvements and implementation schedules. 5. Review existing data and information for levee/floodwall system and confirm the extents associated with each flood pump station service area. 6. Analyze and compile existing information for use in developing approach for subsequent modeling efforts. 7. Summarize findings of item Nos. 1 through 6 in draft report form. Analysis of Stormwater Asset Management System Database ENGINEER will review and evaluate stormwater-related GIS datasets provided by OWNER and JSA for the separate storm sewer system and combined sewer system. 1. Review and evaluate characteristics of inventoried GIS datasets and attributes provided by OWNER and JSA. 2. Obtain and evaluate existing archived drawings and associated information for stormwater system components located in identified supplemental survey areas. 3. Correlate existing GIS data with archived drawings for separate storm sewer system supplemental survey areas. 4. Correlate existing GIS information with archived drawings for combined sewer system supplemental survey areas. 51 Discuss future asset management program needs with OWNER and document objectives to inform protocol for subsequent field inventories and data collection efforts. 6. Develop field investigation procedures for supplemental data acquisition for the separate and combined sewer systems. nsnax�t�ww: c�b•mt�o�T�+o�aoi�u.00�.t�-0i� www.strand.com iU'hatid Avti0r.:;Wx?m, hiof City of Paducah Task Order No. 17-01 Page 4 February 7, 2017 7. Complete and document full hydraulic structure surveys with structure dimensions and photographs for up to three identified detention basin outlet control structures located in riverine areas. 8. Complete and document full hydraulic structure surveys for up to 6,650 linear feet (LF) of culvert pipes identified in riverine areas. 9. Obtain rim and invert elevations, and pipe diameters for up to 19,200 LF of separate and combined sewer identified in urban areas. 10. Review findings and develop outline approach to address additional data needs for subsequent master planning efforts. 11. Summarize findings of item Nos. 1 through 11 in draft report form. ENGINEER will review and evaluate existing hydraulic models for the closed pipe network combined sewer system and the Federal Emergency Management Agency (FEMA) -mapped open channel network to determine their sufficiency and adequacy for the CSMP and any additional requirements necessary to facilitate FEMA's use to support modeling for this purpose. 1. Review and evaluate existing JSA combined sewer system (CSS) XPSWMM model structure to determine adequacy for use in future stormwater modeling efforts. 2. Perform test model trial runs to calibrate with existing JSA model outputs to confirm consistency between software platforms. 3. Review existing JSA flow metering and rain gauge data and document locations. 4. Review existing JSA model calibration methodology(s) and evaluate adjustments needed to integrate comprehensive flood routing techniques. 5. Evaluate existing JSA model compatibility with XPSWMM 2D model platform and evaluate requirements to incorporate 2D output capability. 6. Review existing FEMA Hydrologic Engineering Centers River Analysis. System (HEC -RAS) models for most recent community map update in riverine portions of mapped floodplain areas. These riverine areas include Cross Creek, Crooked Creek, Island Creek, and Perkins Creek. 7. Perform HEC -RAS test model trial runs to calibrate with existing FEMA model outputs to confirm consistency between software platforms. 8. Review and document existing hydrologic input criteria and evaluate adequacy for anticipated CSMP modeling evaluations and future capital improvements planning. 9. Develop field investigation procedures for supplemental bridge surveys. 10. Conduct hydraulic structure surveys for up to 25 bridges and culverts identified in riverine system areas. ctiuw�rdna eauahQyd aA"MTM1?Mia.W1.17.0W= www.strand.com aArm`'i l he ,.' City of Paducah Task Order No. 17-01 Page 5 February 7, 2017 11. Correlate findings from bridge and/or culvert structure surveys with information from available record drawings and hydraulic model inputs supporting mapped FEMA products. 12. Compile and summarize findings of item Nos. 1 through 11 in draft report form. Policy.Review and CSMP Goal Sitting ENGINEER will assist OWNER in facilitating discussions with community stakeholders on various policy considerations and decisions necessary to support refinement of goals and objectives for the CSMP. 1. Meet with OWNER planning staff to review regulations and policies and discuss potential needs to support planning activities and implementation of the CSMP. 2. Meet with JSA to review current regulations and policies applied in the combined sewer system service area and discuss planning considerations for future infill and redevelopment. 3. Meet with County representatives to discuss interrelated planning considerations and identify areas of needs and concerns. 4. Assemble presentation materials for Stormwater Advisory Committee (SWAG) meeting No. 1 and City Commission (CC) meeting No. 1. 5. Attend SWAG meeting No. l to provide an overview of preliminary engineering evaluation and solicit feedback on individual stakeholder concerns and broad based community concerns. 6. Attend CC meeting No. l to present an overview of CSMP planning process and solicit feedback on community goals and objectives. 7. Prepare for and attend TAG meeting No. 2 to review feedback from SWAC Meeting No. 1 and CC Meeting No. 1 and to discuss alternative strategy considerations for study approach. B. Document important policy considerations and summarize findings of item Nos. 1 through 7 in draft report form. Study Area Iny"toa and Analysis ENGINEER will conduct outreach efforts with community stakeholders and the public at large to increase understanding of community flooding related issues and communicate planning strategies and approaches for the CSMP. 1. Evaluate and synthesize information and feedback from community background review and outline key strategies and policy considerations for master planning approach, 2. Develop baseline modeling protocols and establish proposed limits for detailed studies. 3. Prepare watershed mapping, outreach materials, and citizen questionnaire to support community engagement activities and public meeting No. 1. MAW..n&q*q s&uk Cky oATBA,2017iTO\20I7041B.001.1T-014om www.strand.com City of Paducah Task Order No. 17-01 Page 6 February 7, 2017 4. Attend public meeting No. I and facilitate citizen input session in open house format at City Hall to obtain general feedback on community stormwater-related concerns with up to four project team representatives (meeting notification shall be responsibility of OWNER). S. Document community feedback and summarize findings from citizen questionnaire responses. 6. Review and discuss consensus needs for key planning strategies and policy decisions at TAG meeting No. 3. 7. Assemble presentation materials for SWAC Meeting No. 2. 8. Attend SWAC Meeting No. 2 to review and discuss community feedback from public meeting No. 1 and key strategies and policy decisions for subsequent planning efforts. 9. Refine and update key policy decisions, planning considerations, and study approaches. Work Plan Refinement ENGINEER will document findings of the preliminary engineering evaluation, including preparation/refinement of the approach for the remaining studies and investigations required to complete the CSMP. 1, Update and refine the outline work plan approach for remaining portions of this phase of the CSMP with anticipated deliverables, including formal protocols to be applied for data acquisition and other special planning considerations such as design storm level of service and coincident riverine flood condition, and possibly others. 2. Prepare draft CSMP project schedule with key milestones. 3. Detail requirements for supplemental support services such as closed circuit television, flow monitoring, rain gauges, etc., and the recommended approach to facilitate these needs. 4. Prepare summary report of preliminary engineering evaluation for TAG review and comment. S. Prepare draft presentation documenting preliminary engineering evaluation findings and recommendations for the subsequent tasks of the study. 6. Prepare for and attend TAG meeting No. 4 to review and discuss presentation outline and recommendations for CSMP study approach. 7. Incorporate comments and update presentation and recommendations for proposed study approach based on feedback from TAG meeting No. 4. S. Prepare for and attend CC meeting No. 2 to present findings of the preliminary engineering evaluation and provide study approach recommendations for subsequent phases of the CSMP. Existing Conditions Modeling, Calibration, and Flooding Problem Prioritization ENGINEER will develop and calibrate modeling tools to known record storm events for use in establishing an existing conditions baseline model for use in evaluating a range of flood events for problem area identification using existing hydraulic models provided by JSA and FEMA. MAWWgwna aeyotsiUZ1ATM017441s,00i.i7-01A ac www.strand.com City of Paducah Task Order No. 17-01 Page 7 February 7, 2017 1. Determine riverine watershed hydrologic parameters for Cross Creek, Perkins Creek, Crooked Creek, and Island Creek assuming 50-acre minimum subbasin size. 2. Develop urban watershed hydrologic parameters assuming minimum 15-acre subbasin size. 3. Complete initial riverine watershed hydraulic modeling (Cross Creek, Perkins Creek, Crooked Creek, and Island Creek) and make necessary modifications and refinements to FEMA models. 4. Develop urban watershed XP-SWMM model using existing GIS data supplemented by the limited field investigations and supplemental surveys as outlined in this Scope of Services. 5. Obtain rim and invert elevations for up to 100 storm structures at locations to be identified as needed and make visual determinations for system connectivity 6. Obtain surveyed high water marks based on available historical reference information at up to 15 areal flooding locations with photo documentation. 7. Compare and calibrate riverine watershed model to documented high water marks from historical rainfall/flooding events. 8. Compare and calibrate urban watershed model to documented high water marks from historical rainfall/flooding events. 9. Refine OWNER-provided J'SA CSS XP-SWMM model for existing conditions analysis. 10. Document existing conditions modeling results with flood mapping showing extents and depths for range of storm events (10-, 25-, 50-, and 100 year events) for riverine watersheds.. 11. Document existing conditions modeling results with flood mapping showing extents and depths for range of storm events (10-, 25-, 50-, and 100 year events) for urban watersheds. 12. Evaluate and document impacts of high Ohio River stage conditions on urban area flooding depths and extents. 13. Prepare updated outreach materials including questionnaires, exhibits, and presentation for SWAC and public meetings. 14. Discuss existing conditions findings and implications related to desired storm event level of service for subsequent alternatives development at TAG meeting No. 5. 15. Review and discuss existing conditions findings and storm event level of service considerations for alternatives development at SWAG Meeting No. 3. 16. Attend public meeting No. 2 to present existing conditions modeling results and identify documented flooding locations to solicit feedback on priority areas of concern for subsequent evaluations. The scope of services anticipates identification of ten discrete locations with flooding-related impacts for further analysis. 17. Perform additional modeling revisions to address feedback received from public meeting. euWaxt#% oiy errsaxoi7�M=1rwaiaooi.i7-0i.,i«x www.strand.com SI BtCiia City of Paducah Task Order No. 17-01 Page 8 February 7, 2017 18. Document findings of existing conditions evaluation and level of service determination and summarize in draft report form. Flood Mitigation Alternatives Develornnent and Evaluation ENGINEER will evaluate a range of alternatives for up to ten identified flooding locations to facilitate discussion of desired level of service and inform approach for the subsequent capital improvements planning phase to be authorized upon completion of this preliminary engineering evaluation. 1 Investigate and document in solutions matrix form a range of options to be considered for potential alternatives for OWNER review and concurrence. Options considered may include pipe conveyance upgrades, pumping upgrades, regional detention, flood buyouts, or combinations thereof. 2. Identify strategic locations for approximately 10,000 LF of pilot storm sewer closed-circuit television investigations by OWNER -procured contractor and summarize findings in outline form. 3. Correlate documented basement backups with flood -prone area analysis and identify study areas and potential solutions matrix for subsequent phase of remedial measures investigations. 4. Complete preliminary evaluation and modeling for up to 30 shortlisted alternatives within the ten identified flooding -related impact areas using the target design storm level of service determination from TAG meeting No. 5. S. Document modeling results and effectiveness of the various alternatives evaluated with flood mapping showing depth and extents of flooding for a range of storm events (10-, 25- 50-, and 100 -year events) by indicating corresponding extents of reductions. 6. Summarize findings and prepare outreach materials for public meeting to facilitate feedback and discussion of results for the preliminary alternatives evaluation, 7. Review potential alternatives matrix to solicit feedback and determine shortlist for each of the ten flooding locations at public meeting No. 3. The shortlist anticipates up to three alternatives per location for subsequent discussion and evaluation of the target storm event level of service. Document and correlate feedback from public meeting No. 3 and develop recommendations to reduce the alternatives identified for each of the ten flooding -related impact areas from three to two alternatives for each area. 9. Review and discuss potential alternatives findings and recommendations in relation to desired storm event level of service at TAG meeting No. 6. 10. Conduct supplemental field investigations to further inform the more detailed evaluation of the two alternatives selected for further evaluation in each of the ten flooding -related impact areas based on input from TAG meeting No. 6. 11. Refine modeling and evaluation of alternatives using the target design storm level of service and document flood reduction benefits and associated considerations for implementation. r�aw:rer.�axusxuoo«u�� acronrsaso�mo�aoiawaie.00f.f9-0f.a� www.titrand.com Q;`J9dk i4? Pot A d ISP,"J #fit -au 3 di&,f s: City of Paducah Task Order No. 17-01 Page 9 February 7, 2017 12. Prepare preliminary opinions of probable cost for each alternative and complete a benefit -cost analysis for inclusion in a draft solutions matrix for each of the ten identified flooding -related impact areas. 13. Rank alternatives for OWNER's consideration and inclusion in a proposed Stormwater capital improvement plan (CIP) using OWNER's preferred project evaluation technique. 14. Prepare summary of findings for CIP in draft report form for TAG review and comment. 15. Prepare draft CC presentation on preliminary engineering evaluation alternative findings for TAG review and comment. 16. Review and discuss ranked CIP alternatives at TACE meeting No. 7 and outline talking points for presentation to CC. 17. Incorporate TAG meeting comments and finalize discussion outline and presentation for CC meeting. 18. Make presentation at CC meeting No. 3 on preliminary engineering findings and CIP recommendations including interactive discussion on desired next steps. Compensation OWNER shall compensate ENGINEER for Services under this Task Order on an hourly rate basis plus expenses in an amount not to exceed $790,000 in accordance with the hourly rate schedule in attached Exhibit A. The hourly rate schedule shall remain in effect throughout the duration of this task order. The anticipated labor hours for the task order are attached in Exhibit B. Schedule Services will begin upon execution of the AGREEMENT and this Task Order, and are scheduled for completion on or within 12 months. TASK ORDER AUTHORIZATION AND ACCEPTANCE: ENGINEER: OWNER: STRAND ASSOCIATES, INC a w Matthew S. Richards Da Corporate Secretary CITY OF PADUCAH Brandi Harless Date Mayor NAW:rd,,gw1R ChyoATSA20)7\1O 017\4418.001.17.01,dam www.strand.com Exhibit A Schedule of Hourly Rates, Expense Cost, and Billable Equipment January 1, 2017 Personnel Cate HoWlyagz Principal $245 Senior Project Engineer $227 Project Manager $196 Project Engineer V $179 Project Engineer IV $154 Project Engineer III $128 Project Engineer 11 $110 Project Engineer I $101 GIS Specialist $127 Senior Engineering Technician $122 Engineering Technician $ 92 Production Assistant $ 73 Clerical $ 64 lgense Name Expense Cost Reimbursed Employee Expense (a cost Telephone @ $0.50 per minute Copies $0.15 per copy Accounts Payable @ cost Stakes & Lath $.40 per piece; 50 pieces per Bundle Equipment Rental @ cost based on Rental Rates Covers & Bindings @ cost per items used Other Consultants @ cost Postage/UPS @ cost Field Expense @ cost based on Items Used Computer Expense $16.00/hour Meals Expense @ cost Facsimile $1.50 per page Color Copies per Copy per Copy $1.00 Wide Format Printing $0.35 per square foot/$2.05 per square foot Mylar Mileage @ $0.53 per mile R."X0aou =U\A anWWftdumh, Clay onT&k2Ol71To1201714419.oa1.17-Oi.axh AA= Billable Equipment Auto Sampler Concrete Analysis Kit Confined Space Meter (Gas Detector) D.O. Meter & Probe Deflectometer - Lightweight Dewpoint Meter Digital Camera Discreted Depth Water Sampler Double Ring Infiltrometer Kit Dredge Sampler Dynamic Cone Penetrometer Electronic Scale Fall Protection Kit Field Kit Filtration Equipment Flow Poke Flow Through Cell Flowmeters Gauge Box - Sanitary Gauge Box Water GPS - Texas GPS Hand -Held GPS w/ Cell Phone Hach Kits (Water Test Kits) Hand Corer Hydrant Pressure Recorder Landfill Gas Meter Laser Scanner Microphone/Amplifier Noise Meter PA System Paint Gauge Peristaltic Pump pH, Conductivity, Temperature Meter and Probes Pump Meter Rein Gauge Redox Meter and Probe Robotic Total Station Rotating Laser RTS - Texas Sanitary Sewer Smoker Sediment Corer Senaidyne Air Sampler Spectrophotometer Submersible Pump Teflon Bailers Thermo Anemometer Traffic Counter Trailer - Closed Billing Rate $50.00 for first day ($25 for each additional day) $160.00 per month $50.00 per day; $200 per week $47.00 per day $100.00 per use $40.00 per day $20.00 for first two days, then $5 $25.00 per day $50.00 per day $25.00 per day $100.00 per day $25.00 per day $300.00 one time project charge $75.00 $22.00 per day $25.00 per day; $100 per week $10.00 per day $180.00 per week $65.00 per day $65,00 per day each additional day $125.00 per day/per recorder ($78/half day) $300.00 per day ($185/half day) $25.00 per day $75.00 per day $75.00 per use $100.00 per day; $300 per week $1,400.00 per day $100.00 per day $75.00 per day $100.00 $50.00 per month ($20/week) $40.00 per day $20.00 per day $275.00 per week - Lexington $75.00 per week $25.00 per day $220.00 per day ($135/half day) $25.00 per day; or $300/month $30.00 per hour $75.00 per day; $300 per week $75.00 per day $10.00 per day $60.00 per day $55.00 per day $5.00 per day $25.00 per day $50.00 per day/per counter (#3 has 4 counters) $50.00 per day RA3XVOWM ntIV,VO=Mt8 PtdUO* City oNTSA.2017Yro12017W418.001.17A1$xh A.docx Hillable FWRMent Trailer - Open Tripod/Winch TSK - Total Station Kit Turbidimeter Ultrasonic Steel Thickness Gauge Water Level Indicator (Well Tape) Billing Rate $25.00 per day $50.00 per day; $150 per week $130.00 per day ($95.00 per half day) $193.75 per month $100.00 per day $50.00 per day R.0 EX0oo=entalAg==ft Pftka9k City oflTS&20171M0 201714418.001.17-01 Zxh A.dwx i-miffl 1 -fl- H MISS11-31111: 11111111 nMI J131111111111111.111mno �un� nnnno �w�ws■�mo °iioieiiiEiii�i��lIio1111111111111111111111111101111111111111111 11111111:1111mcc loop omne u�i� i miiio ■��s�o■■n■�000 °��i�� eeiii�i� i�io"�iis�i■�iioo3 ,hi�g !inuo iommio ■um ■oonoo��■�� iMilli: C 111111131110111:11: 1111111lulaiJill, i il, A A • A e • w A r A �1 A Atl ■ r w tl� r o i � 1 o i A p • • ■ r A p A +r • w r� M • ■ w w • ■ N M =j is A i M p A A A 9 pi tl �a 21 ii Q ,Q AX + p + AI A p ■ %1 ■ be X •p w r n • • � • p r tl + r p r An tl L • t n r w N � w p N ■ � M tl tl p ■ �r g ORDINANCE NO. 2018 -3 --CMZ Is AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTIES LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243, 245 & 247 SOUTH 31sT STREET FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a Resolution passed by the Paducah Planning Commission on December 18, 2017, and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243,245 & 247 SOUTH 31sT STREET," be approved as the final report of said Commission respecting the matters therein set forth. SECTION 2. That the zone classification and the map amendment proposed in said resolution be and the same are hereby declared to be in agreement with the Comprehensive Plan of the City of Paducah. SECTION 3. That the zone classification of the following described properties be changed from R-2 to B-1: A TRACT OF LAND LOCATED NORTH OF THE CENTERLINE OF CLARK STREET (A 60 FOOT WIDE STREET) AND WEST OF THE CENTERLINE OF SOUTH THIRTY- FIRST (31sT) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 31St STREET; THENCE ALONG THE CENTERLINE OF SOUTH 3151 STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH FLOYD AND LINDA RANDLES (D.B. 678, PG. 729), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28 sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 315E STREET; THENCE ALONG THE CENTERLINE OF SOUTH 315f STREET, N 25 deg. 31 min. 40 sec. W, 189.00 FEET TO THE EXTENDED CENTERLINE OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE LEAVING SOUTH 31st STREET AND ALONG THE CENTERLINE OF SAID ALLEY THE FOLLOWING SIX CALLS: S 64 deg. 28 min. 20 sec. W, 216.33 FEET; S 13 deg. 40 min. 15 sec. W, 505.96 FEET TO THE CRNTERLINE OF MAPLE AVENUE; S 14 deg. 19 min. 36 sec. W, 63.91 FEET; S 08 deg. 18 min. 24 sec. W, 40.23 FEET; S 06 deg. 09 min. 55 sec. W, 125.28 FEET; S 00 deg. 57 min. 58 sec. W, 312.95 FEET TO THE CENTERLINE OF CLARK STREET; THENCE ALONG THE CENTERLINE OF CLARK STREET, N 64 deg. 28 min. 20 sec. E, 804.88 FEET TO THE POINT OF BEGINNING, CONTAINING 43 9,83 9 SQUARE FEET OR 10.10 ACRES. BEARINGS IN THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. SECTION 4. The property as particularly described in Section 3 above, be subject to the condition that retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited. SECTION 4 5. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION -5 6. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 27, 2018 Amended by the Board of Commissioners, February 27, 2018 Adopted as amended by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 Published by the Paducah Sun, \ord\plan\zone\Ky Ave, Clark St, & South 31st St — R-2 to B -1 -amended Agenda Action Form Paducah City Commission Meeting Date: February 9, 2018 Short Title: Zone Change of 9.8 acres from R-2 to B-1 located at 3101-3230 Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street (Case No. 171204-1). ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work by: Josh Sommer Presentation by: Tammara Tracy Background Information: The Planning Commission heard testimony on December 4, 2017 and continued the request to the December 18th hearing to allow for an adjacent parcel to be heard jointly. The Planning Commission heard additional testimony on December 18th and recommended approval of both zone change requests. Goal: ® Strong Economy ❑ Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Approval Asper KRS 100.211(2) (i) "Unless a majority of the entire legislative body or fiscal court votes to override the planning commission's recommendation, such recommendation shall become final and effective and if a recommendation of approval was made by the planning commission, the ordinance of the fiscal court or legislative body adopting the zoning map amendment shall be deemed to have passed by operation of law. " Attachments: Staff report, Planning Commission Resolution, Legal Description, Preliminary plan Department Head City Clerk Pity ge4 RECOMMENDATION FOR ZONE CHANGE, CASE # 171218-1 AND 171204-1 Based upon the above, staff recommends the following motion: "I move that we accept the Planning Commission's findings and recommendation to approve case # 171218-1 to rezone the property generally located at 3101-3230_ Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street to B-11 and further "I move that we accept the Planning Commission's findings and recommendation to approve case # 171204-1 to rezone the property generally located at 3116 Kentucky Ave to B-1 "with both requests being subject to the condition that retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited."" POSSIBLE TEXT CHANGE To be added in B-1, B-2, B-3, and HBD districts: "Retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be permitted only if located at least 500 feet from any lot upon which is located a school. Measurement shall be made from the store building to the property line of the lot improved with a school." i THENCE LEAVING SOUTH 31st STREET AND ALONG THE CENTERLINE OF SAID ALLEY THE FOLLOWING SIX CALLS: S 64 deg: 28 min. 20 sec. W, 216.33 FEET; S 13 deg. 40 min. 15 sec. W, 505.96 FEET TO THE CRNTERLINE OF MAPLE AVENUE; S 14 deg. 19 min. 36 sec. W, 63.91 FEET; S 08 deg. 18 min. 24 sec. W, 40.23 FEET; S 06 deg. 09 min: 55 sec: W, 125:28 FEET; S 00 deg. 57 min. 58 sec. W, 312.95 FEET TO THE CENTERLINE OF CLARK STREET; THENCE ALONG THE CENTERLINE OF CLARK STREET, N 64 deg. 28 min. 20 sec. E, 804.88 FEET TO THE POINT OF BEGINNING, CONTAINING 439,839 SQUARE FEET OR 10.10 ACRES. BEARINGS IN THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY, STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. SECTION 2. That this Resolution shall be treated as, and is, the final report of the Paducah Planning Commission respecting the matters appearing herein. SECTION 3. That if any section, -paragraph or provision of this Resolution shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or. provision shall not affect any other sections paragraph or provision hereof, it being the purpose and intent of this Resolution to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. Cathy C "e iu ; Chairwoman Adopted by the Paducah Planning Commission on December 18, 2017 2 M-1 R-4 Zoning Base Map: site cross -hatched & circled EXCERPT FROM THE PADUCAH ZONING ORDINANCE Section 126-106 Convenience and Service Zone, B-1. The purpose of this zone is to provide convenient shopping areas to serve nearby residential areas. (1) Principal permitted uses. a. Any use permitted in the R-4 zone (except all new residential structures shall comply with the R-4 zone yard requirements) b. Home occupations c. Hotels and motels d. Funeral homes e. Commercial greenhouses f. Assembly buildings of fraternal, professional and labor organizations g. The following uses, provided they are conducted wholly within a building except for off-street loading and unloading: 1. Retail establishments (product processing is allowed only if the products are sold at retail on the premises) 2. Personal and convenience service establishments 3. Shoe store and repair shop 4. Tailor shop 5. Theater (2) Conditionally permitted uses. The Board of Adjustment shall determine that the listed uses will not be detrimental to adjacent residential property via excessive noise, light, odor, traffic congestion or vibration. a. Automobile rental, sales or service b. Drive-in establishments c. Other similar but undefined uses (3) Minimum yard requirements. a. Front yard. None, except for arterial highway strip commercial uses, for which a minimum front yard of 25 feet shall be provided. b. Side yard. None, except for arterial highway strip commercial uses; for such uses the side yards shall not be less than 12 feet except that any side yard abutting a residential district shall not be less than 25 feet. c. Rear yard. None, except for arterial highway strip commercial uses; for such uses a rear yard of ten feet shall be provided, if such use is serviced from the rear or if it abuts a residential district, a rear yard of not less than 30 feet shall be provided. (4) Minimum area requirements. a. Minimum lot area: 5,000 square feet, except for arterial highway strip commercial uses, which shall be not less than 10,000 square feet. b. Minimum lot width: 50 feet, except for arterial highway strip commercial uses, which shall be 75 feet. (5) Maximum building height. None. (6) Accessory buildings. Accessory buildings shall be built no closer than 15 feet from any property line and no closer than ten feet from any other building. (7) Access control. a. Lots with less than 200 feet of frontage shall have only one point of access to any one public street. b. Lots in excess of 200 feet may have two points of access for each 200 feet of frontage on any one public street. c. All points of ingress and egress to major arterials shall be at least 350 feet from the ramp pavement transition point of highway interchanges. (8) Setback requirements for business zones facing R-1 or R-2 residential zone. a. Where a business zone faces an R-1 zone andlor an R-2 residential zone, the Planning Commission shall require a minimum front yard setback of 25 feet. b. Screening requirements shall be the same as section 126-72. (9) Parking requirements. See section 126-71. CONSIDERATIONS The Comprehensive Plan shows the parcels to be Neighborhood Conservation. However, as described in KRS 100.213 (b); the zoning can be recommended to be changed based on major changes of an economic, physical or social nature. Several significant changes in the area would support a zone change based on the statutory criteria: The Midtown Market was a major renovation in 2011. The new Paducah Middle School began construction in 2012. During this construction, 31 homes were obtained by the school district and demolished. This removed a large residential component of homes that were along Clark Street and the now -closed Adams Street. The homes along Jackson Street are separated from this development by the Middle School complex. Independence Bank began construction in 2013. The Coca-Cola bottling plant has undergone major renovations since October of 2014. A brewery, restaurant, retail stores and service establishments now occupy this building. It is staff's opinion that changes of an economic, physical and social nature have happened Paducah's Midtown area in congruence with KRS 100.213 (b). Surrounded by non-residential uses, the residential component has been isolated from other residential pockets since the construction of Paducah Middle School. The site is adjacent to a direct the route of Paducah Area Transit's Red Line, wherein a stop could potentially be added. Keiler Park is also nearby. Lone Oak Road is a minor arterial adjacent to this site. It connects to the major arterial portion of Lone Oak Road approximately 0.20 mile southwest of the site. Broadway and Jefferson Street provide direct access to downtown Paducah. North 32nd Street is a minor arterial that provides a direct linkage to Park Avenue. Over the last 5-7 years, this node in Midtown is evolving into a neighborhood village that could anchor the larger neighborhood long-term. To solidify this positive trend, it is important to both reach the necessary critical mass in terms of businesses and residents and maintain a compact, walkable and attractive development patterns. Vo All "eu I :r'l � PRELIMINARY DEVELOPMENT PLAN At this time, two buildings are proposed as shown. Parking requirements and setbacks are met. A mix of uses is shown to gauge the amount of parking needed. Conceptually, 194 parking spaces are shown. The setbacks of 25' front yard, 10' rear yard and 12' side yard are met. There are no issues that would prohibit a final site plan. Please note the preliminary development plan does not extend across the entire area proposed to be rezoned. The Petitioners do anticipate future development in the rezoned area and is beginning the development with these two buildings. PLANNING COMMISSION The Planning Commission on December 18, 2017 approved the requests finding as fact that changes of an economic, physical and social nature have been made in the area. Some of the major nearby developments are the new Paducah Middle School, Midtown Market redevelopment, new Independence Bank and the rehabilitation and adaptive reuse of the Coke Plant. These new developments have generated new economic, physical and social changes in Paducah's Midtown area. STAFF RECOMMENDATION Based upon the above, staff recommends the following motion: "I move that we accept the Planning Commission's findings and recommendation to approve case # 171218-1 to rezone the property generally located at 3101-3230 Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street to B-1." "I move that we accept the Planning Commissions findings and recommendation to approve case # 171204-1 to rezone the property generally located at 3116 Kentucky Ave to B-1." ORDINANCE NO. 2018-3- AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a Resolution passed by the Paducah Planning Commission on December 18, 2017, and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE," be approved as the final report of said Commission respecting the matters therein set forth. SECTION 2. That the zone classification and the map amendment proposed in said resolution be and the same are hereby declared to be in agreement with the Comprehensive Plan of the City of Paducah. SECTION 3. That the zone classification of the following described property be changed from R-2 to B-1: A TRACT OF LAND LOCATED NORTH OF THE CENTERLINE OF CLARK STREET (A 60 FOOT WIDE STREET) AND WEST OF THE CENTERLINE OF SOUTH THIRTY- FIRST (31sT) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT, SAID POINT BEING THE FOLLOWING CALL FROM THE CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 315` STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET FOLLOWING THE CENTERLINE OF SOUTH 3151 STREET TO THE AFOREMENTIONED POINT; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH ARCADIA STREET DEVELOPMENT, LLC (D.B. 1160, PG. 453), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28 sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 315` STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31" STREET, S 25 deg. 31 min. 40 sec. E, 230.74 FEET TO THE BEGINNING, CONTAINING 27,937 SQUARE FEET OR 0.64 ACRES. BEARINGS IN THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. SECTION 4. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 27, 2018 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by the Paducah Sun, \ord\plan\zone\3116 Ky Ave --R-2 to B-1 ORDINANCE NO. 2018-3-519 AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a Resolution passed by the Paducah Planning Commission on December 18, 2017, and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE," be approved as the final report of said Commission respecting the matters therein set forth. SECTION 2. That the zone classification and the map amendment proposed in said resolution be and the same are hereby declared to be in agreement with the Comprehensive Plan of the City of Paducah. SECTION 3. That the zone classification of the following described property be changed from R-2 to B-1: A TRACT OF LAND LOCATED NORTH OF THE CENTERLINE OF CLARK STREET (A 60 FOOT WIDE STREET) AND WEST OF THE CENTERLINE OF SOUTH THIRTY- FIRST (31sT) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT, SAID POINT BEING THE FOLLOWING CALL FROM THE CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 31St STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET FOLLOWING THE CENTERLINE OF SOUTH 31" STREET TO THE AFOREMENTIONED POINT; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH ARCADIA STREET DEVELOPMENT, LLC (D.B. 1160, PG. 453), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28 sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 31St STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31St STREET, S 25 deg. 31 min. 40 sec. E, 230.74 FEET TO THE BEGINNING, CONTAINING 27,937 SQUARE FEET OR 0.64 ACRES. BEARINGS IN THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. SECTION 4. That the particularly described property in Section 3 above be subject to the condition that retailap ckage liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited. SECTION 4 5. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION -5 6. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 27, 2018 Amended by the Board of Commissioners, February 27, 2018 Adopted as amended by the Board of Commissioners, March 13, 2018 Recorded by Tammara S. Sanderson, City Clerk, March 13, 2018 Published by the Paducah Sun, \ord\plan\zone\3116 Ky Ave --R-2 to B -1 -amended Agenda Action Form Paducah City Commission aq Meeting Date: Februarys 2018 Short Title: Zone Change of 0.5 acre from R-2 to B-1 located at 3116 Kentucky Ave (Case No. 171218-1). ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work by: Josh Sommer Presentation by: Tammara Tracy Background Information: The Planning Commission heard testimony on December 18th jointly with the larger adjoining parcel. The Planning Commission recommended approval of both zone change requests. Goal: ® Strong Economy ❑ Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Approval Attachments: Asper KRS 100.211(2) (i) "Unless a majority of the entire legislative body or fiscal court votes to override the planning commission's recommendation, such recommendation shall become final and effective and if a recommendation of approval was made by the planning commission, the ordinance of the fiscal court or legislative body adopting the zoning map amendment shall be deemed to have passed by operation of law. " Staff report, Planning Commission Resolution, Legal Description, Preliminary plan Department Head City Clerk RECOMMENDATION FOR ZONE CHANGE, CASE # 171218-1 AND 171204-1 Based upon the above, staff recommends the following motion: "I move that we accept the Planning Commission's findings and recommendation to approve case # 171218-1 to rezone. the property generally located at 3101-3230 Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street to B-1, and further "I move that we accept the Planning Commission's findings and recommendation to approve case # 171204-1 to rezone the property generally located at 3116 Kentucky Ave to B-1 "with both requests being subject to the condition that retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be prohibited." POSSIBLE TEXT CHANGE To be added in B-1, B-2, B-3, and IHBD districts: "Retail package liquor stores, retail tobacco stores, vape or electronic cigarette shops, and any other retail establishments that sell similar products shall be permitted only if located at least 500 feet from any lot upon which is located a school. Measurement shall be made from the store building to the property line of the lot improved with a school." A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R=2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3116 KENTUCKY AVENUE. WHEREAS, a public hearing was held on December 18, 2017 by the Paducah Planning Commission after advertisement pursuant to law, and WHEREAS, this Commission has duly considered said proposal and has heard and considered the objections and suggestions of all interested parties who appeared at said hearing, and WHEREAS, the existing zoning, R-2 (Low and Medium Density Residential), is inappropriate and B-1 (Convenience & Service Zone) is appropriate, and WHEREAS, the Future Land Use Map of the City of Paducah reflects said parcels to be zoned "Neighborhood Conservation", and WHEREAS, major changes of an economic, physical and social nature have been made in Paducah's Midtown area which have substantially altered the basic character of the area; and WHEREAS, said changes are in compliance with KRS 100.213 (b). NOW THEREFORE, BE TT RESOLVED BY THE PADUCAH PLANNING COMMISSION: SECTION 1. That this Commission recommend to the Mayor and the Board of Commissioners of the City of Paducah the amendment of the Paducah Zoning Map so as to change the zoning for the aforementioned area from R-2 (Low and Medium Density Residential Zone) to B-1 (Convenience & Service Zone) and being more particularly described as follows: LEGAL DESCRIPTION AREA TO BE REZONED A TRACT OF LAND LOCATED NORTH OF THE CENTERLINE OF CLARK STREET (A 60 FOOT WIDE STREET) AND WEST OF THE CENTERLINE OF SOUTH THIRTY- FIRST (31ST) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT, SAID POINT BEING THE FOLLOWING CALL FROM THE CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 31s' STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET FOLLOWING THE CENTERLINE OF SOUTH 31St STREET TO THE AFOREMENTIONED POINT; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH ARCADIA STREET DEVELOPMENT, LLC (D.B. 1160, PG. 453), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28" sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 31St STREET; THENCE ALONG THE CENTERLINE OF SOUTH1St STREET, S 25 deg. 31 min. 40 sec. E, 230.74 FEET TO THE BEGINNING, CONTAINING 27,937 SQUARE FEET OR 0.64 ACRES. BEARINGS IN, THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. r SECTION 2. That this Resolution shall be treated as, and is, the final report of the Paducah Planning Commission respecting the matters appearing herein. SECTION 3. That if any section,; paragraph or provision of this Resolution shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or, invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this Resolution to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. Cathy Crec iius, Chairwoman Adopted by the Paducah Planning Commission on December 18, 2017 2 STAFF REPORT PADUCAH BOARD OF COMMISSIONERS APPLICATION INFORMATION ADDRESS 3101-3230 Kentucky Ave and 3101-3213 SURROUNDING LAND USE Clark St and 243-247 South 31st Street and B-3 3116 Kentucky Ave CASE NO. 171204-1 Paducah Middle School campus 171218-1 OWNER Arcadia Street Development, LLC; WEST CC Crossroads, LLC; AMFM, LLC and Commercial Joseph Corline Floyd & Linda Randles APPLICANT same ENGINEER Siteworx Survey & Design, LLC REQUEST Zone change of 9.8 acres from R-2 to B-1 Zone change of 0.5 acre from R-2 to B-1 GENERAL SITE INFORMATION Location map CURRENT ZONING R-2 Low and Medium Density Residential Zone CURRENT LAND USE Residential and Vacant COMPREHENSIVE PLAN Residential CURRENT IMPROVEMENTS Residences FLOODPLAIN No PUBLIC UTILITIES Power, gas, water PUBLIC SERVICES Combined Sanitary & Storm Drainage, Paducah Fire SURROUNDING AREA INFORMATION STATUTORY REQUIREMENTS KRS 100.213 [EMPHASIS ADDED] 'Before any map amendment is granted, the planning commission or the legislative body or fiscal court must find that the map amendment is in agreement with the adopted comprehensive plan, or, in the absence of such a finding, that one or more of the following apply and such finding shall be SURROUNDING ZONING SURROUNDING LAND USE NORTH B-3 Retail and restaurant uses SOUTH R-2 Paducah Middle School campus EAST M-1 Industrial and office uses WEST B-1 Commercial STATUTORY REQUIREMENTS KRS 100.213 [EMPHASIS ADDED] 'Before any map amendment is granted, the planning commission or the legislative body or fiscal court must find that the map amendment is in agreement with the adopted comprehensive plan, or, in the absence of such a finding, that one or more of the following apply and such finding shall be recorded in the minutes and records of the planning commission or the legislative body or fiscal court: (a) That the existing zoning classification given to the property is inappropriate and that the proposed zoning classification is appropriate; (b) That there have been major changes of an economic, physical, or social nature within the area involved which were not anticipated in the adopted comprehensive plan and which have substantially altered the basic character of such area. " 4S' ' T° Vis.\f � 77, g4l t R P� I k L.� e ai�Y%�j L i' z I '�y Q � Afi. �j � PZ7r9 ... A 33, Yak. 4 1� �A 1 f 4S' ' T° Vis.\f � 77, g4l t R P� I k L.� e ai�Y%�j L i' z I '�y Q � Afi. �j � PZ7r9 Looking West on Clark Street STAFF REPORT PADUCAH BOARD OF COMMISSIONERS APPLICATION INFORMATION ADDRESS 3101-3230 Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street and SOUTH 3116 Kentucky Ave CASE NO. 171204-1 EAST 171218-1 OWNER Arcadia Street Development, LLC; WEST CC Crossroads, LLC; AMFM, LLC and Joseph Corline Floyd & Linda Randles APPLICANT same ENGINEER Siteworx Survey& Design, LLC REQUEST Zone change of 9.8 acres from R-2 to B-1 Zone change of 0.5 acre from R-2 to B-1 GENERAL SITE INFORMATION Location map SURROUNDING AREA INFORMATION SURROUNDING ZONING I SURROUNDING LAND USE NORTH B-3 Retail and restaurant uses " SOUTH R-2 Paducah Middle School campus EAST M-1 Industrial and office uses WEST B-1 Commercial STATUTORY REQUIREMENTS KRS 100.213 [EMPHASIS ADDED] "Before any map amendment is granted, the planning commission or the legislative body or fiscal court must find that the map amendment is in agreement with the adopted comprehensive plan, or in the absence of such a finding, that one or more of the following apply and such finding shall be •ate; u'*1, � r! � �. °�'. < c5.`N•'d � P r � � y� � _,'!Cy I � ,,,�, y� r rnP 0 � 'y � �" 6 ; n 7 IN �`v 4 X4 ti t ✓ a + � r �" � � ._ M � "� '� - aZ anti � � -� , < ^.� A� � 71 `i + •� � � t.�� F� �: Ylr„, �� ~ "�' � t :.Ci e�� a �,i:s 3 �•'£s�yf''��'Ba ` .1�C �i p�Y• " ,,,� /� AW!, 11 6P`1� + / MAX �s��f�� ?' ° +. -� ��.- 'a .� s`• fyh .� � W, f � I Girt i C+y t � u .� � C rF}Y +.1� 3 � :• y% � 4 alm / S � s °' �`�a x � �a/� ri� ` � -�' � r} a � , r� " �,p ,� t�" '+ 'r .:�' ♦� + �`✓ a� � k`h v , yrj "{I�d� F ��' � a � �� I`1 '�g \ \ ,\,� /11 • Ty S Ir 19 wj 46 /��\y - \/C* � ,i iJ � \ice ,. �/.\ � / �`.,\\ i'.7�• ., d�' Location Map Zoning Base Map EXCERPT FROM THE PADUCAH ZONING ORDINANCE Section 126-106 Convenience and Service Zone, B-1. The purpose of this zone is to provide convenient shopping areas to serve nearby residential areas. (1) Principal permitted uses. a. Any use permitted in the R-4 zone (except all new residential structures shall comply with the R-4 zone yard requirements) b. Home occupations c. Hotels and motels d. Funeral homes e. Commercial greenhouses f. Assembly buildings of fraternal, professional and labor organizations g. The following uses, provided they are conducted wholly within a building except for off-street loading and unloading: 1. Retail establishments (product processing is allowed only if the products are sold at retail on the premises) 2. Personal and convenience service establishments 3. Shoe store and repair shop 4. Tailor shop 5. Theater (2) Conditionally permitted uses. The Board of Adjustment shall determine that the listed uses will not be detrimental to adjacent residential property via excessive noise, light, odor, traffic congestion or vibration. a. Automobile rental, sales or service b. Drive-in establishments C. Other similar but undefined uses (3) Minimum yard requirements. a. Front yard. None, except for arterial highway strip commercial uses, for which a minimum front yard of 25 feet shall be provided. b. Side yard. None, except for arterial highway strip commercial uses; for such uses the side yards shall not be less than 12 feet except that any side yard abutting a residential district shall not be less than 25 feet. c. Rear yard. None, except for arterial highway strip commercial uses; for such uses a rear yard of ten feet shall be provided; if such use is serviced from the rear or if it abuts a residential district, a rear yard of not less than 30 feet shall be provided. (4) Minimum area requirements. a. Minimum lot area: 5,000 square feet, except for arterial highway strip commercial uses, which shall be not less than 10,000 square feet. b. Minimum lot width: 50 feet, except for arterial highway strip commercial uses, which shall be 75 feet. (5) Maximum building height. None. (6) Accessory buildings. Accessory buildings shall be built no closer than 15 feet from any property line and no closer than ten feet from any other building. (7) Access control. a. Lots with less than 200 feet of frontage shall have only one point of access to any one public street. b. Lots in excess of 200 feet may have two points of access for each 200 feet of frontage on any one public street. c. All points of ingress and egress to major arterials shall be at least 350 feet from the ramp pavement transition point of highway interchanges. (8) Setback requirements for business zones facing R-1 or R-2 residential zone. a. Where a business zone faces an R-1 zone andlor an R-2 residential zone, the Planning Commission shall require a minimum front yard setback of 25 feet. b. Screening requirements shall be the same as section 126-72. (9) Parking requirements. See section 126-71. CONSIDERATIONS The Comprehensive Plan shows the parcels to be Neighborhood Conservation. However, as described in KRS 100.213 (b); the zoning can be recommended to be changed based on major changes of an economic, physical or social nature. Several significant changes in the area would support a zone change based on the statutory criteria: The Midtown Market was a major renovation in 2011. The new Paducah Middle School began construction in 2012. During this construction, 31 homes were obtained by the school district and demolished. This removed a large residential component of homes that were along Clark Street and the now -closed Adams Street. The homes along Jackson Street are separated from this development by the Middle School complex. Independence Bank began construction in 2013. The Coca-Cola bottling plant has undergone major renovations since October of 2014. A brewery, restaurant, retail stores and service establishments now occupy this building. It is staff's opinion that changes of an economic, physical and social nature have happened Paducah's Midtown area in congruence with KRS 100.213 (b). Surrounded by non-residential uses, the residential component has been isolated from other residential pockets since the construction of Paducah Middle School. The site is adjacent to a direct the route of Paducah Area Transit's Red Line, wherein a stop could potentially be added. Keiler Park is also nearby. Lone Oak Road is a minor arterial adjacent to this site. It connects to the major arterial portion of Lone Oak Road approximately 0.20 mile southwest of the site. Broadway and Jefferson Street provide direct access to downtown Paducah. North 32nd Street is a minor arterial that provides a direct linkage to Park Avenue. Over the last 5-7 years, this node in Midtown is evolving into a neighborhood village that could anchor the larger neighborhood long-term. To solidify this positive trend, it is important to both reach the necessary critical mass in terms of businesses and residents and maintain a compact, walkable and attractive development patterns. 1.. f � 11 �"�'? Z"` � � 1U •x I� x'� S r'(i.. ��I'i R.r SIC E' S 1 w� Cd i 0 d l 'Fj 9' iAj►"!, t � � 1 I •N � It f l�� lad. ��i�¢li R 4 Pu. �4;� • J l $ fsi f I � 7 Y is .,r a��Y �� -... c.., ,:; -. :•,� - .. :a Nil I p d a�.�.c I II I� 1 - ..y I PRELIMINARY DEVELOPMENT PLAN At this time, two buildings are proposed as shown. Parking requirements and setbacks are met. A mix of uses is shown to gauge the amount of parking needed. Conceptually, 194 parking spaces are shown. The setbacks of 25' front yard, 10' rear yard and 12' side yard are met. There are no issues that would prohibit a final site plan. Please note the preliminary development plan does not extend across the entire area proposed to be rezoned. The Petitioners do anticipate future development in the rezoned area and is beginning the development with these two buildings. PLANNING COMMISSION The Planning Commission on December 18, 2017 approved the requests finding as fact that changes of an economic, physical and social nature have been made in the area. Some of the major nearby developments are the new Paducah Middle School, Midtown Market redevelopment, new Independence Bank and the rehabilitation and adaptive reuse of the Coke Plant. These new developments have generated new economic, physical and social changes in Paducah's Midtown area. STAFF RECOMMENDATION Based upon the above, staff recommends the following motion: "I move that we accept the Planning Commission's findings and recommendation to approve case # 171218-1 to rezone the property generally located at 3101-3230 Kentucky Ave and 3101-3213 Clark St and 243-247 South 31st Street to B-1." "I move that we accept the Planning Commissions findings and recommendation to approve case # 171204-1 to rezone the property generally located at 3116 Kentucky Ave to B-1." ORDINANCE NO. 2018-3- v " 1_ v) AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTIES LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243,245 & 247 SOUTH 31sT STREET FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That a Resolution passed by the Paducah Planning Commission on December 18, 2017, and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243, 245 & 247 SOUTH 31sT STREET," be approved as the final report of said Commission respecting the matters therein set forth. SECTION 2. That the zone classification and the map amendment proposed in said resolution be and the same are hereby declared to be in agreement with the Comprehensive Plan of the City of Paducah. SECTION 3. That the zone classification of the following described properties be changed from R-2 to B-1: A TRACT OF LAND LOCATED NORTH OF THE CENTERLINE OF CLARK STREET (A 60 FOOT WIDE STREET) AND WEST OF THE CENTERLINE OF SOUTH THIRTY- FIRST (31sT) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 31St STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31St STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH FLOYD AND LINDA RANDLES (D.B. 678, PG. 729), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28 sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 31St STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31St STREET, N 25 deg. 31 min. 40 sec. W, 189.00 FEET TO THE EXTENDED CENTERLINE OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE LEAVING SOUTH 31st STREET AND ALONG THE CENTERLINE OF SAID ALLEY THE FOLLOWING SIX CALLS: S 64 deg. 28 min. 20 sec. W, 216.33 FEET; S 13 deg. 40 min. 15 sec. W, 505.96 FEET TO THE CRNTERLINE OF MAPLE AVENUE; S 14 deg. 19 min. 36 sec. W, 63.91 FEET; S 08 deg. 18 min. 24 sec. W, 40.23 FEET; S 06 deg. 09 min. 55 sec. W, 125.28 FEET; S 00 deg. 57 min. 58 sec. W, 312.95 FEET TO THE CENTERLINE OF CLARK STREET; THENCE ALONG THE CENTERLINE OF CLARK STREET, N 64 deg. 28 min. 20 sec. E, 804.88 FEET TO THE POINT OF BEGINNING, CONTAINING 439,839 SQUARE FEET OR 10.10 ACRES. BEARINGS IN THE ABOVE DESCRIPTION ARE BASED ON GRID NORTH AS DETERMINED BY KENTUCKY STATE PLANE COORDINATES, SOUTH ZONE (1602), NAD 83. SECTION 4. That if any section, paragraph or provision of this ordinance shall be found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it being the purpose and intent of this ordinance to make each and every section, paragraph and provision hereof separable from all other sections, paragraphs and provisions. SECTION 5. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, February 27, 2018 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by the Paducah Sun, \ord\plan\zone\Ky Ave, Clark St, & South 31st St — R-2 to B-1 A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-2 (LOW AND MEDIUM DENSITY RESIDENTIAL ZONE) TO B-1 (CONVENIENCE & SERVICE ZONE) FOR PROPERTY LOCATED AT 3101, 3106, 3107, 3113, 3119, 3123, 3124, 3125, 3132, 3133, 3138, 3139, 3142, 3144, 3145, 3200, 3201, 3204, 3210, 3213, 3216, 3220, 3223, 3227 & 3230 KENTUCKY AVENUE AND 3101, 3107, 3113, 3117, 3121, 3125, 3201, 3207 & 3213 CLARK STREET AND 243, 245 & 247 SOUTH 31 ST STREET. WHEREAS, a public hearing was held on December 18, 2017 by the Paducah Planning Commission after advertisement pursuant to law, and WHEREAS, this Commission has duly considered said proposal and has heard and considered the objections and suggestions of all interested parties who appeared at said hearing, and WHEREAS, the existing zoning, R-2 (Low and Medium Density Residential), is inappropriate and B-1 (Convenience & Service Zone) is appropriate, and WHEREAS, the Future Land Use Map of the City of Paducah reflects said parcels to be zoned 'Neighborhood Conservation", and WHEREAS, major changes of an economic, physical and social'nature have been made in Paducah's Midtown area which have substantially altered the basic character of the area, and WHEREAS, said changes are in compliance with KRS 100.213 (b). NOW THEREFORE, BE IT RESOLVED BY.THEPADUCAH PLANNING COMMISSION: SECTION 1. That this Commission recommend to the Mayor and the Board of Commissioners of the City of Paducah the amendment of the Paducah Zoning Map so as to change the zoning for the aforementioned area from R-2 (Low and Medium Density Residential Zone) to B-1 '(Convenience & Service Zone) and being more particularly described as follows: LEGAL DESCRIPTION AREA TO BE REZONED A TRACT OF LAND LOCATED. NORTH OF THE CENTERLINE OF CLARKSTREET (A 60 FOOT WIDE STREET)„AND WEST OF,THE CENTERLINE OF SOUTH THIRTY- FIRST (31sT) STREET (A 60 FOOT WIDE STREET), SITUATED IN THE CITY OF PADUCAH, McCRACKEN COUNTY, KENTUCKY AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A CITY MONUMENT LOCATED AT THE INTERSECTION OF THE CENTERLINE OF CLARK STREET AND THE CENTERLINE OF SOUTH 31g STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31" STREET, N 25 deg. 31 min. 40 sec. W, 441.55 FEET; THENCE S 64 deg. 28 min. 20 sec. W, 23.59 FEET TO THE CENTER OF A 25 FOOT WIDE PUBLIC ALLEY; THENCE TO AND ALONG A COMMON LINE WITH FLOYD AND LINDA RANDLES (D.B. 678, PG. 729), N 76 deg. 17 min. 32 sec. W, 207.50 FEET TO THE CENTERLINE OF KENTUCKY AVENUE; THENCE ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 13 deg. 42 min. 28 sec. E, 128.43 FEET; THENCE CONTINUING ALONG THE CENTERLINE OF KENTUCKY AVENUE, N 64 deg. 28 min. 20 sec. E, 103.07 FEET TO THE CENTERLINE OF SOUTH 31" STREET; THENCE ALONG THE CENTERLINE OF SOUTH 31St STREET, N 25 deg. 31. min. 40 sec. W, 189.00 FEET TO THE EXTENDED CENTERLINE OF A 25 FOOT WIDE PUBLIC ALLEY,