HomeMy WebLinkAboutAgenda Packet 2-13-18ROLL CALL
INVOCATION
CITY COMMISSION MEETING
AGENDA FOR FEBRUARY 13, 2018
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
Revised 2/12/18
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS
PRESENTATION: Experiences from Paducah's delegation to "Sabores y Saberes" festival in
the UNESCO Creative City, San Cristobal de las Casas, Mexico
Possible Opioid Litigation Information — M. BRYANT
Items on the Consent Agenda are considered to be routine by the Board of Commissioners and
will be enacted by one motion and one vote. There will be no separate discussion of these items
unless a Board member so requests, in which event the item will be removed from the Consent
Agenda and considered separately. The City Clerk will read the items recommended for
approval.
I.
CONSENT AGENDA:
A. MINUTES
B. APPOINTMENT(S)
1. Human Rights Commission
C. MOTIONS)
1. R & F Documents
D. MUNICIPAL ORDER(S)
1. Personnel Actions — M. RUSSELL
2. Amend Position & Pay Schedule — M. RUSSELL
3. Declaration and Sale of Surplus Property Located at 1551 South
5th Street — T. TRACY
4. Declaration and Sale of Surplus Property Located at 923 North
26 1h Street — T. TRACY
5. Declaration and Sale of Surplus Property Located at 1234 North
12th Street — T. TRACY
6. Authorize Deed of Conveyance for property located at 3330
Wayne Sullivan Drive — R. MURPHY
7. Accept Grant Award for 2018 Litter Abatement Grant Program
Funds — T. TRACY
8. Approve FY2019 Highway Safety Grant Application — B.
BARNHILL
9. Approve Addendum to Employment Contract for Interim City
Manager — M. THOMPSON
10. Approve Employment Agreement for Operations Officer -
CHIEF BARNHILL
II.
ORDINANCES) —ADOPTION
A. Amend FY17-18 Budget to Transfer Funds for Executive Search
Firm Contract Costs for City Manager Recruitment — J.
PERKINS
B. Approve & Authorize Contract with Strategic Government
Resources (SGR) for City Manager Recruitment — M. RUSSELL
III.
ORDINANCE(S) —INTRODUCTION
A. Approve Change Order with BFW for Riverfront Phase IB Project
— R. MURPHY
IV.
COMMENTS
A. Comments from the City Manager
B. Comments from the Board of Commissioners
C. Comments from the Audience
V.
EXECUTIVE SESSION
JANUARY 23, 2018
At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 23, 2018, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless
presided, and upon *Call of the roll by the Assistant City Clerk, the following answered to their names:
Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).
POLICE DEPARTMENT UPDATE
Mayor Harless asked Police Chief Brandon Barnhill to update the Commission on the Paducah Police
Departments' response related to the shooting at Marshall County High School earlier in the day.
Police Chief Barnhill shared that once the Police Department was informed of the shooting, officers
were dispatched to provide support and security at Marshall County. High School. Officers were also
dispatched to other local area schools to act as a visible deterrent and to local hospitals where victims
were taken for treatment. A command post was set up at the Police Department which fielded many
calls from residents throughout the day.
MOMENT OF SILENCE
Mayor Harless requested a moment of silence for Marshall County High School.
INVOCATION
Commissioner Abraham gave the invocation.
PLEDGE OF ALLEGIANCE
Jack Roof, student at St. Mary Middle System, led the pledge.
PROCLAMATION
Mayor Harless presented a proclamation proclaiming January 28 -February 3, 2018 as Catholic Schools
Week. The proclamation was presented to members of St. Mary School System including School
System Director Eleanor Spry, Director of Advancement Ashley Wright and St. Mary students Elly
Mowers, Gage Rondon, Ellie Roof and Jack Roof.
PRESENTATION(S)
BARKLEY REGIONAL AIRPORT AUDIT
Richard Roof, Airport Manager, distributed copies of the Barkley Regional Airport annual financial
statements for fiscal years ending June 30, 2016 and 2017, to the Commission. He reported that the
airport brings $43 million into the regional economy annually and currently provides 150 jobs.
Skywest will remain the airline to connect to Chicago for another 2 years. The airport will resume the
Saturday afternoon round trip to Chicago effective in February. In 2017, 41,700 passengers utilized the
service between Paducah and Chicago. Ten percent of said passengers are Chicago local and ten
percent are international ticketed passengers. Barkley Regional Airport continues to invest in
rehabilitation and expansion projects at the airport using FAA Airport Improvement Project Grants. Mr.
Roof thanked the Board for its support of Barkley Regional Airport. -
FY2017 CITY OF PADUCAH COMPREHENSIVE ANNUAL FINANCIAL REPORT
David Hampton with Kemper, CPA Group gave a brief report on the City's Annual Comprehensive
Financial Report for FY2017. The Comprehensive Annual Financial Report provides basic financial
statements, auditor's opinions, statistical data and an in-depth view of the City's finances and the
economic conditions of the area.
Finance Director Jonathan Perkins informed the Commission that the public can access all
Comprehensive Annual Financial Report audits from 2001 to 2017 on the City's website at
www.paducahky.gov.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No items were
removed. The Mayor asked the Assistant City Clerk to read the Consent Agenda.
I(A)
Minutes for the January 9, 2018 City Commission Meeting
I(B)l
Reappointment of Mark Workman to the Electric Plant Board. This term shall expire
February 6, 2022. Further, the appointment of Sandra Wilson to the Electric Plant Board to
replace Jeff Pederson who has resigned. This term shall expire December 31, 2018.
I(C)I
R&F Documents:
JANUARY 23, 2018
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the Consent
Agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCES) — ADOPTION
APPROVAL OF CONVEYANCE OF PADUCAH WATER WORKS SURPLUS PROPERTY
KNOWN AS THE MASSAC PUMP STATION PROPERTY
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING MUNICIPALLY
OWNED REAL PROPERTY GENERALLY LOCATED ON MASSAC CHURCH ROAD AND
KNOWN AS THE MASSAC PUMP STATION PROPERTY, HELD FOR THE USE AND BENEFIT
OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA
PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF
SAME." This Ordinance is summarized as follows: This Ordinance authorizes the City of Paducah,
Kentucky, on behalf of Paducah Water to quitclaim a certain tract of substandard surplus real property
generally known as the Massac Pump Station property to Derrick & Shera Miller.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-1-8510; BK 35)
DOCUMENTS
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah
for January 16, 2018
2. Commissioner's Deed for 2901 Virginia Street
3. Contracts/Agreements:
a. Amendment No. 1 to Employment Contract with Mark Thompson for
Appointment as Interim City Manager
b. Agreement with Wilbert Vault Company of Paducah, Inc. for Oak Grove
Cemetery Burial Services (MO # 2054)
c. Agreement with AFSCME for 2018-2021 (ORD # 2018-1-8508)
d. Agreement to Employ Tammara Tracy as Paducah Planning Director
(MO # 2050)
4. City of Paducah Comprehensive Annual Financial Report for Year Ended June
30, 2017
I(D)l
Personnel Actions
I(D)2
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE
DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY
MANAGEMENT AGENCY, FOR A MATCHING GRANT IN THE AMOUNT OF
$216,000 FOR A HEAVY RESCUE TRUCK FOR THE PADUCAH FIRE
DEPARTMENT (MO # 2059; BK 10)
I(D)3
A MUNICIPAL ORDER ACCEPTING THE REAL PROPERTY LOCATED AT 809
SOUTH 4TH STREET TO THE CITY OF PADUCAH IN LIEU OF FORCLOSURE
WITH NOMINAL OR NO CONSIDERATION, AND AUTHORIZING THE MAYOR
TO EXECUTE A CONSIDERATION CERTIFICATE IN THE ADDENDUM TO THE
DEED (MO # 2060; BK 10)
I(D)4
A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE PLANNING
DEPARTMENT TO SUBMIT A LETTER OF INTENT FOR AN AFRICAN -
AMERICAN CULTURAL HERITAGE ACTION FUND GRANT FROM THE
NATIONAL TRUST FOR HISTORIC PRESERVATION ON BEHALF OF THE
HOTEL METROPOLITAN FOR THE PURPLE ROOM REHABILITATION
PROJECT (MO # 2061; BK 10)
Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the Consent
Agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ORDINANCES) — ADOPTION
APPROVAL OF CONVEYANCE OF PADUCAH WATER WORKS SURPLUS PROPERTY
KNOWN AS THE MASSAC PUMP STATION PROPERTY
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING MUNICIPALLY
OWNED REAL PROPERTY GENERALLY LOCATED ON MASSAC CHURCH ROAD AND
KNOWN AS THE MASSAC PUMP STATION PROPERTY, HELD FOR THE USE AND BENEFIT
OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA
PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF
SAME." This Ordinance is summarized as follows: This Ordinance authorizes the City of Paducah,
Kentucky, on behalf of Paducah Water to quitclaim a certain tract of substandard surplus real property
generally known as the Massac Pump Station property to Derrick & Shera Miller.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-1-8510; BK 35)
JANUARY 23, 2018
FY2018 BUDGET AMENDMENT FOR CITY HALL IMPROVEMENTS PHASE I &
GREENWAY TRAIL PHASE V
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO.
2017-06-8487, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2017, THROUGH JUNE 30,
2018, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR
THE OPERATION OF CITY GOVERNMENT"". This Ordinance is summarized as follows: That
the annual budget for the fiscal year beginning July 1, 2017, and ending June 30, 2018, Ordinance No.
2017-06-8487, be amended by the following re -appropriations:
• Transfer $100,790 from the Boyles Trust Fund within the Capital Improvements
Fund to the Greenway Trail Phase V Project
Transfer $256,216 from General Fund fund reserves to the City Hall Phase I Project
within the Capital Improvements Fund
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-1-8511; BK 35)
ACCEPT BID OF A & K CONSTRUCTION FOR PADUCAH CITY HALL IMPROVEMENTS
PHASE 1
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF A & K
CONSTRUCTION FOR CONSTRUCTION OF CITY HALL PHASE I PROJECT, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is
summarizes as follows: The City of Paducah accepts the bid of A & K Construction in an amount not
to exceed $4,293,781.00, for construction of City Hall Phase I Project and authorizes the Mayor to
execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-1-8512; BK 35)
APPROVE CONTRACT WITH BFW ENGINEERING FOR GREENWAY TRAIL PHASE V
DESIGN SERVICES
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE GREENWAY
TRAIL PHASE V PROJECT." This Ordinance is summarized as follows: That the Mayor is hereby
authorized to execute a Professional Services Agreement between the City of Paducah, Kentucky, and
Bacon, Farmer, Workman Engineering & Testing, Inc., in the amount of $45,900.00 for engineering
design services for the Greenway Trail Phase V Project.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-1-8513; BK 35)
ORDINANCES) — INTRODUCTION
FY2018 BUDGET AMENDMENT FOR EXECUTIVE SEARCH FIRM CONTRACT FOR
CITY MANAGER RECRUITMENT
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE
NO. 2017-06-8487, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH,
KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2017, THROUGH JUNE 30,
2018, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR
THE OPERATION OF CITY GOVERNMENT"". This Ordinance is summarized as follows: That
the annual budget for the fiscal year beginning July 1, 2017, and ending June 30, 2018, Ordinance No.
2017-06-8487, be amended by the following re -appropriation:
• Transfer $28,000 from the General Fund (1000) fund reserves to the Human Resources
`Contract Services' Account (1000 3511 523070)
APPROVE CONTRACT WITH STRATEGIC GOVERNMENT RESOURCES FOR CITY
MANAGER RECRUITMENT
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY ACCEPTING THE PROPOSAL OF STRATEGIC GOVERNMENT RESOURCES
(SGR) TO ASSIST THE CITY WITH RECRUITING SERVICES FOR SELECTION OF A CITY
JANUARY 23, 2018
MANAGER AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED
TO SAME." This Ordinance is summarized as follows: the City of Paducah accepts the proposal of
Strategic Government Resources (SGR) in an amount not to exceed $28,000 for assistance in
recruiting and selecting a City Manager and authorizes the Mayor to execute a contract for same.
COMMENTS
COMMENTS FROM THE CITY MANAGER
Interim City Manager Mark Thompson informed the Commission that Monday, January 22, 2018, wa,
the first day for recycling pick-up. Recycling was picked up at approximately 150 households.
Approximately 580 residents have signed up for recycling. The next scheduled pick-up is on February
5 th
COMMENTS FROM THE BOARD OF COMMISSIONERS
• Commissioner Abraham expressed concerns about the vetting process for action items coming
before the Commission and about the Interim City Manager role.
• Commissioner Rhodes announced that he will not be running for re-election to the Board of
Commissioners.
I al) A In[KK UV_1aMZf Q
• Randall Knight spoke in support of the grant for the Hotel Metropolitan for the purple room
rehabilitation project.
EXECUTIVE SESSION
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board go into
closed session for discussion of matters pertaining to the following topics:
Proposed or pending litigation, as permitted by KRS 61.810(1)(c)
Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted
by KRS 61.810(1)(f).
A specific proposal by a business entity where public discussion of the subject matter would
jeopardize the location, retention, expansion or upgrading of a business entity, as permitted
by KRS 61.810(1)(g)
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
OPEN SESSION
Mayor Harless offered motion, seconded by Commissioner Holland, that the Board reconvene in Open
Session.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ADJOURN
Commissioner Rhodes offered motion, seconded by Commissioner Abraham, to adjourn the meeting.
All in favor.
Meeting ending approximately at 7:35 p.m.
ADOPTED: February 13, 2018
City Clerk
Assistant City Clerk
Mayor
February 13, 2018
DOCUMENTS
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for
February 6, 2018
2. Right of Way Bond for S C Development, LLC
3. Contracts/Agreements:
a. Agreement with Linwood Motors for One %2 Ton Pickup 4x4 SSV for the Fire
Department (MO # 2057)
b. Agreement with Linwood Motors for One Red 4 Door Sedan for the Fire
Department (MO # 2058)
c. Professional Services Agreement with Bacon Farmer Workman Engineering &
Testing, Inc. for design services for Greenway Trail Phase V (ORD # 2018-1-
8513)
4. Paducah Water Works Financial Highlights for November 2017
PLANNING DEPARTMENT
Sale of 923 North 26th Street
1. W K Rentals*
2. Tarris McKinney
Sale of 1234 North 12th Street
1. Tarris McKinney *
Sale of 1551 South 5th Street
1. Alden & Roberta Haydel
BOARDS and COMMISSIONS
APPOINTMENTS and REAPPOINTMENTS
FOR CITY COMMISSION CONFIRMATION
❑ Appointment
® Reappointment
❑ Joint Appointment NAME: Shirley A. Thompson
❑ Joint Reappointment
NAME OF BOARD OR COMMISSION:
Human Rights Commission
DATE TO BE PLACED ON AGENDA: February 13, 2018
EXPIRATION OF TERM DATE: July 24, 2020
APPOINTEE'S HOME ADDRESS:
Street: 2748 Clay Street
City/Zip: Paducah KY 42001
Phone: home:270-201-2475 Cell: 918-845-2591
Email Address: shirle t�pson836gyahoo.com
Appointee's Business Name:
Address:
City/Zip:
Phone:
TO REPLACE ON BOARD:
❑ Thank you
❑ Resigned ADDRESS:
❑ Term Expired
❑ Other (explain) City/Zip:
Appointee Confirmation: Date: By:
Board of Commission Approval:
Original to: Tammara S. Sanderson, City Clerk BOARD CHAIRMAN:
Cc: file
CITY OF PADUCAH
February 13, 2018
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
z ter- ----2 -�)/�
CITY OF PADUCAH
PERSONNEL ACTIONS
February 13, 2018
a
r�
$17.48/Hr.
$20.48/Hr.
Telecom municator
POLICE OPERATIONS
POSITION RATE
NCS/CS
FLSA
EFFECTIVE DATE
Drew, Kelly E.
Police Officer $24.12/Hr.
NCS
Non -Ex
2/15/2018 to 2/14/19*
$26.43/Hr.
*Contract Police Officer
Tolliver, John R
Police Officer 24.18/Hr.
NCS
Non -Ex
11/3/17 to 11/2/18*
$11.00/Hr.
*Contract Police Officer
Recreation Leader
Recreation Leader/Special Events
NCS
Non -Ex
PREVIOUS POSITION CURRENT POSITION
NCS/CS
FLSA
EFFECTIVE DATE
EMERGENCY COMMUNICATION SRVCS
Noland, Stacey L.
Farmer, Robert K
Peery, Laura J.
HUMAN RESOURCES
Russell, Martin D.
GENERAL GOVERNMENT
Thompson, Mark H.
PARKS SERVICES
Clark, Amie R.
Johnson, Molly M.
Toal, Zara A.
Weather, Kelsey B.
EPW - FLEET
Lynn, Gerald R.
FIRE - SUPPRESSION
Montgomery, Jeff
Denton, David A.
Greer, Rhiannon D.
Greer, Rhiannon D.
Orange, Timothy A.
Orange, Timothy A.
Pendergrass, Brian D.
AND BASE RATE OF PAY AND BASE RATE OF PAY
Telecommunicator
Acting 911 Shift Supervisor
$17.48/Hr.
$20.48/Hr.
Telecom municator
Telecom municator
$17.48/Hr.
$18.48/Hr.
Administrative Assistant 911
Administrative Assistant 911
$16.56/Hr.
$17.06/Hr.
Human Resource Director Human Resource Director
$39.24/Hr. $40..81/Hr.
Director of Parks Interim City Manager
$47.32/Hr. $50.48/Hr.
NCS Non -Ex January 4, 2018
NCS Non -Ex January 4, 2018
NCS Non -Ex February 15, 2018
NCS Exempt February 1, 2018
NCS Exempt January 9, 2018
Recreation Superintendent
Recreation Superintendent
NCS
Exempt
February 1, 2018
$27.33/Hr.
$28.15/Hr.
Special Events Coordinator
Special Events Coordinator
NCS
Exempt
February 1, 2018
$26.43/Hr.
$27.22/Hr.
Recreation Leader
Asst. Special Evemts Coordinator
NCS
Non -Ex
January 23, 2018
$11.00/Hr.
$11.20/1-1r.
Recreation Leader
Recreation Leader/Special Events
NCS
Non -Ex
January 23, 2018
$8.50/Hr.
$11.20/Hr.
Fleet Mechanic II
Fleet Mechanic II
NCS
Non -Ex
February 15, 2018
$18.73/Hr.
$19.37/Hr.
Assistant Fire Chief
Assistant Fire Chief
NCS
Non -Ex
January 18, 2018
$26.76/Hr.
$27.70/Hr.
Acting A/C #3 Back Up
Acting A/C Back Up #2
NCS
Non -Ex
January 10, 2018
$18.03/Hr.
$18.13/Hr
Fire Fighter/Relief Driver
Acting Fire Lieutenant
NCS
Non -Ex
December 18, 2017
$15.45/Hr.
$16.77/Hr
Acting Fire Lieutenant
Fire Fighter/Relief Driver
NCS
Non -Ex
January 14, 2018
$16.77/Hr
$15.45/Hr.
Fire Fighter/Relief Driver
Acting Fire Lieutenant
NCS
Non -Ex
November 13, 2017
$15.33/Hr.
$16.56/Hr.
Acting Fire Lieutenant
Fire Fighter/Relief Driver
NCS
Non -Ex
January 18, 2018
$16.56/Hr.
$15.33/Hr.
Fire Fighter/Relief Driver
Acting Fire Lieutenant
NCS
Non -Ex
November 22, 2017
$15.11/Hr.
$16.56/Hr.
CITY OF PADUCAH
PERSONNEL ACTIONS
February 13, 2018.
Pendergrass, Brian D. Acting Fire Lieutenant Fire Fighter/Relief Driver NCS Non -Ex January1, 2018
$16.56/Hr. $15.11/Hr.
EPW - SOLID WASTE
POSITION
REASON
EFFECTIVE DATE
Schicker, David A.
Truck Driver
Termination
January 23, 2018
POLICE OPERATIONS
Easter, Anthony J.
Police Officer Recruit
Withdrawal of Offer
February 15, 2018
**Withdrawal of conditional offer of employment due to Mr. Easter change in retirement from Chattanooga Tn. Police Dept.
Townsend, Mitchell W.
Police Officer
Resignation
February 12, 2018
PLANNING
Fugate, Danny W.
Section 8 Housing Administrator
Retirement
January 31, 2018
Doherty, Charles A.
Community Development Planner
Retirement
February 28, 2018
Agenda Action Form
Paducah City Commission
Meeting Date: February 13, 2017
Short Title: Amend Position & Pay Schedule in all sections.
❑Ordinance 0 Emergency ® Municipal Order 0 Resolution 0 Motion
Staff Work By: Martin Russell
Presentation By: Martin Russell
Background Information: The commission adopted the previous Position and Pay schedule
on June 27, 2017. This action will amend the current Position & Pay Schedule.
• This amendment will include the clean-up and audit necessary to reflect the correct,
current number of vacant and filled positions.
Goal: ®Strong Economy ® Quality ServiceO Vital Neighborhoods0 Restored Downtowns
Funds Available: Account Name: Finance
Account Number:
Staff Recommendation: Adopt the amended Position & Pay Schedule.
Attachments: Position & Pay Schedule
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AMENDING THE FY2017-2018 POSITION AND
PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY TO REFLECT THE CORRECT, CURRENT NUMBER OF VACANT AND
FILLED POSITIONS
WHEREAS, the City of Paducah adopted the FY2017-2018 Position and Pay
Schedule by Municipal Order No. 1983 on June 27, 2017; and
WHEREAS, it is necessary to amend the schedule to reflect the correct, current
number of vacant and filled positions; and
WHEREAS, in order to implement the changes it is necessary to amend the
FY2017-2018 Position and Pay Schedule.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby approves to amend the FY2017-
2018 Position and Pay Schedule for the employees of the City of Paducah as attached hereto.
SECTION 2. This Order will be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2.018
mo/Position and Pay Schedule 2-13-18
excel/Position & Pay Schedule 2 13 18
CITY OF PADUCAH FY 2017-2018 February 13, 2011
POSITION AND PAY SCHEDULE
NERAL GOVERNMENT AUTHORIZED POSITIONS FY 17118
HOURLY
WAGE
Art
Page 1 of 10
BUDGET FILLED VACANT
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSS/CS
RATE
WORK
NON-EXEMPT GRADE
City Manager
1 4 1
84,36
40
E
AA
Assistant City Manager
Z
Assistant to the City Manager
1 1
30.46
40
E
P
City Clerk
1 1
33.67
40
E
P
Asst. City Clerk
1 1
19.38
40
NE
F
Executive Assistant II
1 1
21.39
40
NE
I
Administrative Assistant III
1 1
16.83
40
NE
D
Public Information Officer
1 1
29.84
40
E
P
Total Budgeted/Filled for Department
7 5 1 1
Section B.
FINANCE DEPARTMENT
AUTHORIZED POSITIONS
FY 17118
HOURLY
WAGE
BUDGET FILLED VACANT
ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
RATE
WORK
NON-EXEMPT GRADE
Administration
Director of Finance
1 1
62.93
40
E
Z
Executive Assistant 1
1 1
16.83
40
NE
F
Accounting/Payroll
Controller
1 1
38.09
40
E
T
Accounts Payable Clerk
C
Accountant
3 1
21.28
40
E
J
1
21.35
40
E
J
1
20.60
40
NE
J
Revenue
Revenue Manager
1 1
36.23
40
E
S
Account Clerk
2 1
15.39
40
NE
B
1
14.79
40
NE
B
Revenue Tech.
1 1
17.36
40
NE
C
Revenue Auditor
1 1
22.47
40
E
J
o a udgeted/Filled for DepaRment
11 11 0 0
Note: The Accounts Payable Clerk will be abolished 7/31/16 following a planned retirement and will be reclassified
as an Accountant.
The authorized positions will stabilize at its current 11 spots.
Note: RCSS - Individuals Retain Civil Service Status
Section C.
INFORMATION TECHNOLOGY
AUTHORIZED POSITIONS
FY 17118
HOURLY
WAGE
BUDGET FILLED VACANT
ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
RATE
WORK
NONEXEMPT
GRADE
Page 1 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 201
POSITION AND PAY SCHEDULE
Director Information Technology
Network Administrator
Help Desk Technician
Network Technician
GIS Specialist
1 4
1 4923
40
E U
1 1
33.44
40
E P
1 1
20.59
40
NE H
Police Chief
1
40
NE J
1 1
27.47
40
E P
1 1
33.65
40
E P
Section D.
WAGE
BUDGET
PLANNING DEPARTMENT
AUTHORIZED POSITIONS
FY 17118
TOTAL
NON -CS RCSSICS
RATE
Police Chief
1
HOURLY
55.28
Police Assistant Chief
2
WAGE
33.25
Step 2
BUDGET FILLED VACANT
ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL NON -CS RCSSICS
RATE
WORK
NONEXEMPT
GRADE
Director of Planning
1 1 4
40.14
40
E
V
Executive Assistant I
1 1
22.38
40
NE
F
Admin Asst II
1 1
18.73
40
NE
C
Planner I
1 1
24.90
40
E
L
Planner II
1 1
30.30
33.24
22 years
M
Downtown Development Specialist
1 4 1
2,54
40
E
M
Grants Administrator
1 1
26.23
40
E
L
Community Development Planner
1 1
27.06
40
E
M
Section 8 Program Administrator
1 4 1
36:30
40
E
P
Housing Specialist
2 4 1
22:84
40
NE
H
1
19.24
40
NE
H
Total Budgeted/Filled for Department
11 8 0 3
Section E.
POLICE DEPARTMENT
AUTHORIZED POSITIONS
FY 17118
HOURLY
Page 2 of 10
HOURS EXEMPT PAY
WORK NON-EXEMPTGRADE
40 E Z
40 E S
40 E Q
WAGE
BUDGET
FILLED VACANT
ADJ.
POSITIONS
TOTAL
NON -CS RCSSICS
RATE
Police Chief
1
1
55.28
Police Assistant Chief
2
Step 1
33.25
Step 2
37.36
Step 3
1
39.01
Step 4
1
41.53
Captains
6
1
<5 years
30.91
5 years
31.07
9 years
4
31.21
12 years
3 4
32.92
15 years
1
33.10
19 years
33.24
22 years
25 years
Page 2 of 10
HOURS EXEMPT PAY
WORK NON-EXEMPTGRADE
40 E Z
40 E S
40 E Q
CITY OF PADUCAH FY 2017-2018
POSITION AND PAY SCHEDULE
February 13, 201
Records Division Manager
1 1
19.51 40 E K
Sergeants
9
4 2 40 NE P
5 years
26.55
6 years
26.65
7 years
4
26.77
8 years
1
26.87
9 years
1
26.98
10 years
2 1
27.09
11 years
2
27.18
12 years
4
27.28
13 years
1
27.39
14 years
27.49
15 years
27.61
16 years
1
27.72
17 years
27.82
18 years
27.91
19 years
28.02
20 years
28.13
21 years
28.24
22 years
28.36
23 years
28.46
24 years
28.57
25 years
28.66
Police Officer
60
6 3 40 NE J
Police Officer - Recruit
3 8
21.00
1 year
3 1
22.14
2 years
6 5
22.25
3 years
2 5
23.30
4 years
3 4
23.36
5 years
4 1
24.12
6 years
3 5
24.18
7 years
4 2
24.23
8 years
4 2
24.51
9 years
4 5
24.63
10 years
2
24.73
11 years
1
24.85
12 years
3 2
24.94
13 years
5 3
25.06
14 years
4 2
25.16
15 years
2
25.27
16 years
3
25.38
17 years
3 2
25.48
18 years
2
25.59
19 years
25.70
20 years
25.81
21 years
25.90
22 years
26.02
23 years
26.12
24 years
26.24
25 years
4
26.34
Page 3 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 201
POSITION AND PAY SCHEDULE
Executive Assistant II 1 1
23.46
40
NE
I
Administrative Assistant III
40
40
NE
D
Administrative Assistant II
T
40
NE
C
Records Clerk 1 3 2 1
14.34
40
NE
C
Crime Analyst 1 1
25.10
40
E
K
Records Clerk II
N
40
NE
D
Records Clerk III 1 1
16.39
40
NE
E
L
40
NE
C
Evidence Technician II 1 1
15.76
40
NE
F
Evidence Technician 1 1 1
14.50
40
NE
C
* $1.00 per hr. shift differential when they work the evening and graveyard shift.
E
40
Note: Police Department Secretary/Public Information Officer is provided two hours minimum call -out pay.
C
40
NE
F
Total Budgeted/Filled for Police Department 87 1 80 0 7
N
40
NE
Section F.
40
NE
L
FIRE DEPARTMENT AUTHORIZED POSITIONS
FY 17/18
POSITIONS
Administrative Division
Fire Chief
Deputy Fire Chief - Fire Prevention
Deputy Fire Chief - Operations
Office Manager
Executive Assistant I
Traininq Division
Battalion Chief/ Training Officer
Fire Prevention Division
Battalion Chief/ Fire Marshal
Fire Marshal
Deputy Fire Marshal III
Deputy Fire Marshal II
Deputy Fire Marshal I
Code Enforcement Supervisor
Code Enforcement Officer II
Code Enforcement Officer I
Code Enforcement Assistant
Permit Technician
Permit Specialist
Chief Building Inspector
Deputy Building Inspectors:
Level I
Level II
HOURLY
WAGE
BUDGET FILLED VACANT ADJ.
TOTAL NON -CS RCSS/CS RATE
1 1 51.21
1 1 37.81
1 1 35.57
1
2 1 21.00
1 20.76
1 1 29.87
1 4 1
1
1 19.67
3 2 21.25
1 19.01
1 1 13.91
1 30.86
1 1 23.76
Page 4 of 10
HOURS
EXEMPT
PAY
WORK
NONEXEMPT
GRADE
40
E
X
40
T
40
E
T
40
NE
I
NE
F
E
N
E
N
E
N
M
NE
L
NE
J
L
NE
J
40
NE
G
40
NE
C
E
40
NE
C
40
NE
F
N
40
NE
J
40
NE
L
CITY OF PADUCAH
FY 2017-2018
February 13, 201
POSITION AND PAY SCHEDULE
Level III+plans Review
40
NE
M
Chief Electrical Inspector
1
1
29.46
40
NE
M
Deputy Electrical Inspectors:
Inspector Level 1
40
NE
J
Inspector II+Plans Review
1
1
24.48
40
NE
L
Suppression Division
Fire Assistant Chief
3
40
E
P
Step 1
21.03
Step 2
21.77
Step 3
22.53
Step 4
23.32
Step 5
24.13
Step 6
4
24.98
Step 7
1
25.85
Step 8
1
26.76
Step 9
1
27.70
Captains
15
NE
<10 years
17.77
10 years
17.89
15 years
8
17.98
20 years
7
18.16
Lieutenants
15
NE
H
<10 years
16.56
10 years
48 11
16.77
15 years
3 2
16.88
20 years
2
17.40
Firefighter
29
4 2
NE
E
Firefighter (Appointee)
3
12.75
Firefighter (On Floor)
12.75
6 months
13.75
1 year
5 3
14.04
2 years
4 5
14.23
3 years
4 4
14.43
5 years
4
14.71
10 years
1
14.83
15 years
14.93
Firefighter (Relief Driver)
NE
F
COLA + $0.39 + $0.10
2 years
4-
14.86
3 years
3 1
15.06
4 years
4
15.11
5 years
7- 4
15.33
10 years
4 3
15.45
15 years
2
15.55
Total Budgeted/Filled for Department
78
74 1 3
Page 5 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 2011
POSITION AND PAY SCHEDULE
Note: Firefighter Relief Driver is not a new position. $0.10 is factored in the pay rate
Note: A person may hold the position of Code Enforcement Officer I for a period not to exceed one year without becoming a certified Property Maintenance Inspector.
Note: To be considered for the position of Code Enforcement Officer II must obtain Property Maintenance Inspector I, Level I Building Inspector and successful review.
certified.
Note: A person may hold the position of Deputy Electrical Inspector Level I for a period not to exceed one year without
becoming certified.
Note: Building Inspector levels are equivalent to steps. These levels are dictated by state certification, and successful performance review.
Note: Deputy Fire Marshal to have State certification within one year.
Note: To be considered for Deputy Fire Marshal II must obtain NFPA Fire Inspector 1, and Il, and successful review.
Note: To be considered for Deputy Fire Marshal III must obtain NFPA Fire protection plan review and successful performance review.
Note: As Inspection's Civil Service positions are eliminated through attrition they will be filled as Non -Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Section G.
AUTHORIZED POSITIONS
FY 17118
HOURLY
WAGE
ENGINEERING/PUBLIC WORKS DEPT.
BUDGET
FILLED VACANT
ADJ.
HOURS
EXEMPT
PAY
POSITIONS
TOTAL
NON -CS RCSSICS
RATE
WORK
NONEXEMPT
GRADE
City Engineer & Public Works Director
1
1
58.89
40
E
Z
Assistant Public Works Director
1
1
36.75
40
E
T
Storm Water & Drainage Engineer
1
1
36.96
40
E
R
Engineer Project Manager
1
1
34.68
40
E
N
Engineering Assistant III
40
E
M
Engineering Assistant II
L
Engineering Technician
1
1
22.34
40
E
J
Executive Assistant 1
1
1
18.56
40
NE
F
Administrative Assistant III
1
1
15.30
40
NE
D
Floodwall Division
EPW Floodwall Superintendent
1
1
29.58
40
E
N
Floodwall Operator
4
40
NE
F
80%
15.59
85%
16.56
90%
17.53
95%
18.51
1006/.
1 3
19.49
Street Division
EPW Street Superintendent
1
1
33.58
40
E
N
EPW Street Supervisor
2
1
22.50
40
E
L
1
22.50
40
E
L
Equipment Operator
3
2
NE
E
80%
15.46
85%
16.42
90%
17.39
95%
18.35
100%
21 4-
19.33
Concrete Finisher
2
4
NE
E
80%
15.46
85%
16.42
Page 6 of 10
CITY OF PADUCAH
90%
95%
100%
Right -Of -Way Maintenance Person 1i
80%
85%
90%
95%
100%
Maintenance Division
EPW Fleet / Maintenance Superintende 1
EPW Maintenance Supervisor 1
Laborer 5
80%
85%
90%
95%
100%
Traffic Technician 1
80%
85%
90%
95%
100%
Journeyman Electrician 1
Maintenance Technician 4
80%
85%
90%
95%
100%
Fleet Maintenance Division
EPW Fleet Supervisor 1
Administrative Assistant III 1
Fleet Mechanic I
Fleet Mechanic II 4
Solid Waste Division
EPW Solid Waste Supervisor 2
EPW Compost Operations Supervisor 1
Administrative Assistant III 1
Laborer 4
FY 2017-2018
February 13, 2011
POSITION AND PAY SCHEDULE
17.39
18.35
2 19.33
3
NE
C
14.62
15.53
2 16.44
4. 2 17.36
9 18.27
1 36.06 40
E
0
1 23.53
E
L
1
NE
C
13.61
14.46
15.31
16.16
3 2 4 2 17.00
NE
E
15.59
16.56
17.53
18.51
1 19.48
1 20.81
NE
1
4-
NE
E
15.59
16.56
17.53
1 18.51
1 2 19.48
1 23.12
E
L
1 17.34 40
NE
D
NE
G
NE
I
1 18.73
1 20.82
1 21.74
1 22.14
1 23.13
E
L
1 22.63
1 22.50
E
L
1 17.87 40
NE
D
21
NE
C
Page 7 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 2011
POSITION AND PAY SCHEDULE
80%
13.61
85%
14.46
90%
15.31
95%
16.16
100% S 2 1
17.00
Truck Driver 13 2 3
NE
C
80%
14.51
85%
15.41
90% 1
16.32
95%
17.23
100% 7 2
18.13
Right -Of -Way Maintenance Person 2 1
NE
C
80%
14.62
85%
15.53
90%
16.44
95%
17.36
100% 1
18.27
Compost Equipment Operator 2 1
NE
F
80%
15.81
85%
16.80
90%
17.79
95%
18.78
100% 1
19.76
Total Budgeted/Filled for Department 77 57 11 9
Note: positions are eliminated through attrition they will be filled as a Non -Civil Service positions,
Note: RCSS - Individuals Retain Civil Service Status
Note: As the Floodwall Operators' CS positions are eliminated through attrition they will be filled as Non -Civil Service positions.
Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential" of $0.35/Hr.
Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader".
Section H.
PARKS SERVICES DEPARTMENT AUTHORIZED POSITIONS
FY 17118
HOURS
EXEMPT
PAY
HOURLY
WAGE
BUDGET FILLED VACANT
ADJ.
WORK
NON-EXEMPTGRADE
POSITION TOTAL NON -CS RCSSICS
RATE
Director of Parks Services 1 1
47.32
40
E
V
Recreation Superintendent 1 1
27.33
E
E
N
Parks Maintenance Superintendent 1 1
28.45
E
E
N
Cemetery Sexton 1 1
21.04
E
E
F
Special Events Coordinator 1 1
26.43
E
E
M
Recreation Specialist 2
E
E
1
17.80
1
16.72
Executive Assistant 1 1 1
19.42
NE
F
Administrative Assistant 111 1 1
16.98
NE
D
Page 8 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 2011
POSITION AND PAY SCHEDULE
Administrative Assistant II 1 1
13.57
NE
C
Maintenance Division
Supervisor 1 1
22.62
E
L
L
Laborer 4412 5
NE
C
80% 1
13.61
85% 2
14.46
90% 4-
15.31
95% 2
16.16
100% S 2 3 2
17.00
Maintenance Technician 1
80%
15.59
85%
16.56
90%
17.53
95% 1
18.51
100%
19.48
Right -Of -Way Maintenance Person 3 4
NE
C
80%
14.62
85%
15.53
90%
16.44
95%
17.36
100% 1 2
18.27
Total Budgeted/Filled for Department _27-1 18 4 5
Note: As positions are eliminated through attrition they will be filled as Non -Civil Service positions.
Note: RCSS - Individuals Retain Civil Service Status
Note: AFSCME employees in the classificaton above shall be eligible to receive "Shift Differential" of $0.35/Hr.
Note: AFSCME employees in the above classification shall be eligible to receive $0.50/Hr as a "Work Leader".
Section I.
HUMAN RESOURCES AUTHORIZED POSITIONS
FY 17/18
HOURLY
WAGE
BUDGET FILLED VACANT
ADS.
HOURS
EXEMPT
PAY
POSITIONS TOTAL NON -CS RCSS/CS
RATE
WORK
NON-EXEMPTGRADE
Director of Human Resources 1 1
40.81
40
E
V
Risk Manager
0
H R Generalist 2 1
17.90
40
E
G
1
17.34
Total Budgeted/Filled for Department 3 3 0 0
ection .
911 COMMUNICATION SERVICES AUTHORIZED POSITIONS
FY 17/18
Page 9 of 10
CITY OF PADUCAH FY 2017-2018 February 13, 2011
POSITION AND PAY SCHEDULE
POSITIONS
Director
Assistant Director
Shift Supervirsor
Telecom municator
The two vacant Shift Supervisor Positions will be filled internally with existinq Telecom u nicators. When that happens, the authorized strength will go down to 22.
Add Pays: 1)1 TAC $1/hr 2)1 Radio Administrator $1/hr 3) 2 CTO's $0.50/hr
Page 10 of 10
HOURLY
WAGE
BUDGET
FILLED
VACANT
ADJ.
HOURS
EXEMPT PAY
TOTAL
NON -CS RCSS/CS
RATE
WORK
NONEXEMPT GRADE
1
1
35.27
40
E T
1
1
29.39
40
E L
4
4 3
1
23.69
36148
NE G H
14
113.47
36/48
NE F
1
14.24
36148
NE F
4 2
16.10
36/48
NE F
S 5
17.48
36/48
NE F
4
19.03
36/48
NE F
4 5
20.59
36/48
NE F
1
1
16.56
40
NE C
1
1
16.78
40
NE C
22
21 0
1
The two vacant Shift Supervisor Positions will be filled internally with existinq Telecom u nicators. When that happens, the authorized strength will go down to 22.
Add Pays: 1)1 TAC $1/hr 2)1 Radio Administrator $1/hr 3) 2 CTO's $0.50/hr
Page 10 of 10
Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 13, 2018
Short Title: Declaration and Sale of Surplus Property at 1551 S. 5th St.
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch
Presentation By: Tammara Tracy
Background Information:
This action would declare 1551 South 5th Street surplus property owned by the City of
Paducah and authorize the transfer to the property to the sole bidder. The property was
advertised in the Paducah Sun on Dec. 10, 2017 requesting interested parties to submit a bid
on or before 9 AM on December 20, 2017. One bid was submitted.
Adjacent property owner Aleden E. and Roberta Haydel submitted a proposal offering
$150.00 for the lot. No immediate plans were submitted however, they stated in their
proposal that they hope in the near future to combine the property with their existing
properties and find an investor to build on the lot.
Staff Recommendations:
Transfer for the property to Alden E. and Roberta Haydel for their offer of $150 plus the cost
of deed preparation ($60.00) and recoding fee ($17.00).
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A
Finance
Attachments: Additional supporting documentation to meet requirements to meet Sec. 2-
668 of the Paducah Code of Ordinances.
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF ALDEN E. &
ROBERTA HAYDEL IN THE AMOUNT OF $150 PLUS RECORDING AND DEED
PREPARATION FEES FOR REAL PROPERTY LOCATED AT 1551 SOUTH 5`h
STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL
OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of
Paducah, Kentucky, a written determination has been made by the City Manager that the City
does not have any use at this time or in the future for real property located at 1551 South 5th
Street, which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on December 10, 2017 and opened
bids on December 20, 2017; and
WHEREAS, the City desires to accept the bid of Alden E. & Roberta Haydel
who plan to combine the property with their existing properties and find an investor to build
on the lot.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Alden E. &
Roberta Haydel for the purchase of real property located at 1551 South 5th Street for $150
plus recording and deed preparation fees.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved in
Section i above.
SECTION 3. This Order shall be in full force and effect from and after the
date of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\prop sale -1551 South 5th St
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 1551 South 5th Street
2. Its intended use at the time of acquisition:
The lot at 1551 South 5t' Street was acquired by the City of Paducah by Deed recorded in Deed
Book 1267 Page 409 on Dec. 4, 2013. The City had no intended use at the time of the
acquisition.
3. The reason why it is in the best interest of the City to dispose of the item:
Several months ago staff compiled a list of properties that the City had acquired over the years
through various means. Since that time additional lots have been acquired with the goal of
transferring the lots to responsible citizens. It is in the best interest of the City to transfer this lot
to a responsible party to reduce the inventory. and cost of maintaining surplus property.
4. The method of disposition to be used:
Sealed Bid: On1y 1. bid received .prior to the deadline
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Ala 17L2 D
t
Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 13, 2018
Short Title: Declaration and Sale of Surplus Property at 923 N. 26th St.
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch
Presentation By: Tammara Tracy
Background Information: This action would declare 923 North 26th Street surplus
property owned by the City of Paducah and authorize the transfer to the property to the best -
evaluated bid. Planning staff placed a sign on the property, and ran an ad in the Paducah Sun
on January 7, 2018 requesting interested parties to submit a bid on or before 9 AM on
January 22, 2018.
Bid # 1: Tarris McKinney submitted a proposal offering $1.00 for the lot. In consideration
for the City transferring the lot for $1.00 he commits to a general rehab of a structure making
it his personal residence. His proposed investment in the rehab of the property is $40,000.
Staff deemed his proposal unresponsive since he proposes to rehab a non-existent structure.
Fire Prevention records show a demolition of the structure on the lot in January 2015.
Bid # 2: W K Rentals submitted a proposal to purchase the vacant lot offering $2,500.
Proposed improvements to the property include plans to construct a small single-family rental
unit. The proposed investment is $60,000. W K Rentals owns other properties in the
neighborhood at 927 North 26th Street, 932 North 26th Street, and 936 North 26 Street.
Staff Recommendations: Transfer for the property to the only responsive bidder, W K
Rentals, for $2,500 plus the cost of deed preparation ($60.00) and recoding fee ($17.00).
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements to meet Sec. 2-
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF W K RENTALS IN THE
AMOUNT OF $2,500 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL
PROPERTY LOCATED AT 923 NORTH 26' STREET AND AUTHORIZING THE MAYOR
TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE
M *IZVEM
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah,
Kentucky, a written determination has been made by the City Manager that the City does not
have any use at this time or in the future for real property located at 923 North 26th Street, which
constitutes surplus real estate; and
WHEREAS, the City advertised for bids on January 7, 2018 and opened bids on
January 22, 2018; and
WHEREAS, the City desires to accept the bid of W K Rentals who proposes an
investment of $60,000 to construct a small single-family rental unit on the property.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of W K Rentals for the
purchase of real property located at 923 North 26th Street for $2,500 plus recording and deed
preparation fees.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved in
Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\prop sale -923 North 26th St.
Sec. 2-668. Disposition of surplus or excess property:
1. Description of property: 923 North 26th Street
2. Its intended use at. the time of acquisition:
The City of Paducah acquired the property at 923 North 26th Street by deed dated June 11,
2016 and recorded in Deed Book 1303 Page 279 recorded on June 23, 2015. The City had no
intended use at the time of the acquisition.
3. The reason it is in the best interest of the City to dispose of the item:
Several months ago, staff compiled a list of properties that the City had acquired over the years
through various means. Since that time, the City has acquired additional lots with the goal of
transferring them to responsible citizens. It is in the best interest of the City to transfer this lot to
a responsible party to reduce the inventory and to lower the cost of maintaining surplus
properties.
4. The method of disposition to be used:
Sealed Bid: Only two bids received prior to the deadline
Planning staff placed a sign on the property and ran an ad in the Paducah Sun on January 7,
2018 requesting interested parties to submit a bid on or before 9 AM on January 22, 2018.
Bid # 1: Tarris McKinney submitted a proposal offering $1.00 for the lot. In consideration of the
City transferring the lot for $1.00, he commits to a general rehab of a structure making it his
personal residence. His proposed investment in the rehab of the property is $40,000. Staff
deemed his proposal unresponsive since. he. proposes to rehab a non -.existent structure. Fire
Prevention records show a demolition of the structure on the lot in January 2015.
Bid # 2:.W K Rentals submitted a proposal to purchase the vacant lot offering $2,500. Proposed
improvements to the property include plans to construct' a Small smgie family rental unit: The
proposed investment: is $60,000 `VN K Rentalsowns other properties in the neighborhood at 927
North 26th Street, 932 North 26t" Street; and 93-6,'N' k 2&- Street.
Staff Recommendations
Transfer for;the property toAhe only responsive bidder, W K Rentals for.$2,500 plus the cost of
deed re aration $60 00 and recodin fee ($1.7.00).
City of Paducah
Surplus Property
Sealed Bid Form
r ::o�be:�il� se�farrva�y
Date: a2n
Uwe proposal to purchase property located at:qj-5 oYA o?6 A i 5�reJ
In consideration for the City of Paducah transferring the property; I/we propose to maintain the property in a manner
that meets or exceeds the adopted property maintenance standards. In addition to maintaining the property; I/we
mgbose.to make the following improvements:, , _ , , , i / /
LAS tie oon
You may use the back of this sheet or attach additional pages if
Uwe will obtain all the necessary permits for the above improvements if applicable.
All proposed improvements to the property will be completed by: jNiQ a0 %
Proposed value of improvements to the property: $ 6e).''Doo
r
I/we offer to pay the City of Paducah $ J560, c for the property, plus the actual cost of the preparation
of the deed and recording fees of approximately $77.
Legal Name: W � Ke Rto -)f � i j
Address: PO ADX Ap c� / ad�.1(-� 1`.`) tld0b2.,
Home PhoneNumber:)7O;�S/:�! WorkNumbe��CellNumber70J/
The bid may be mailed or submitted in person to:
Nancy Upchurch
City of Paducah
Planning Department
300 South 5'h Street
Post Office Box 2267
Paducah, KY 42002-2237
If you have additional questions please contact
Nancy Upchurch 270-444-8690 or by email atnupchurch@paducahky.gov
By my initials here 1-. I understand and agree that unless I request in writing and agree to
pay for a title search and title insurance the City of Paducah shall transfer the property without
any implied or express warranties against defects in the title prior to the City's acquisition of this
property.
THE CITY OF PADUCAH AND URBAN RENEWAL AND COMMUNITY DEVELOPMENT
AGENCEY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 13, 2018
Short Title: Declaration and Sale of Surplus Property at 1234 N. 12th St.
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch
Presentation By: Tammara Tracy
Background Information:
This action would declare 1234 North 12th Street surplus property owned by the City of
Paducah and authorize the transfer to the property to the sole bidder. Planning staff placed a
sign on the property, and ran an ad in the Paducah Sun on January 7, 2018 requesting
interested parties to submit a bid on or before 9 AM on January 22, 2018.
Tarris McKinney submitted a proposal offering $1.00 for the lot. In consideration for the City
transferring the lot for $1.00 he commits to a general rehab of the structure making it his
personal residence. His proposed investment in the rehab of the property is $40,000.
No other offers received.
Staff Recommendations:
Transfer for the property to Tarris McKinney for his offer of $1.00 plus the cost of deed
preparation ($60.00) and recoding fee ($17.00).
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements to meet Sec. 2-
668o
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF TARRIS MCKINNEY IN
THE AMOUNT OF $1.00 PLUS RECORDING AND DEED PREPARATION FEES FOR
REAL PROPERTY LOCATED AT 1234 NORTH 12' STREET AND AUTHORIZING THE
MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO
COMPLETE THE SALE
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah,
Kentucky, a written determination has been made by the City Manager that the City does not
have any use at this time or in the future for real property located at 1234 North 12' Street,
which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on January 7, 2018 and opened bids on
January 22, 2018; and
WHEREAS, the City desires to accept the bid of Tarris McKinney who proposes
an investment of $40,000 to rehabilitate the structure and make it his personal residence.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Tarris McKinney for
the purchase of real property located at 1234 North 12th Street for $1.00 plus recording and deed
preparation fees.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved in
Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after the date
of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\prop sale -1234 North 12th Street
Sec. 2-668. Disposition of surplus or excess .property.
1. Description of property: 1234:North 12th Street
2. Its intended use at the time of acquisition:
The City of Paducah acquired the property at 1234 North 12th Street by deed dated Aug. 5,
2014 and recorded in Deed Book 1283 Page 573 recorded on August 14, 2014. The City had no
intended use at the time of the acquisition.
3. The reason it is in the best interest of the City to dispose of the item:
Several months ago, staff compiled a list of properties that the City had acquired over the years
through various means. Since that time, the City has acquired additional lots with the goal of
transferring them to responsible citizens. It is in the best interest of the City to transfer this lot to
a responsible party to reduce the inventory and cost of maintaining surplus property.
4. The method of disposition .to be used:
Sealed Bid: Only one bid received prior to the deadline
t 9
City of Paducah
Surplus Property
Sealed Bid .Form
To be used for vacant lot on/y
Date:
/we proposal to purchase property located at: A/l
In consideration for the City of Paducah transferring the property; I/we propose to maintain the property in a manner
that meets or .exceeds the adopted property maintenance standards. In addition to maintaining the property; I/we
propose to make the following improvements:.
`r n /f tJ
You may use the back of this sheet or attach additional pages if needed..
I/we will obtain all the. necessary per its f E tV above improvements if applicable. All proposed improvements to the
property will be completed by:
Proposed value of improvements to the property: $ i C�
/ 8
/we offer to pay the City of Paducah $ Ai for the property, plus the actual cost of the preparation
of the deed. and recocllng fees of approximately $77.
ri
Legal Name: rin's, l u. c - ..1-217
Address: --oC IJei 1�
L_y
Home Phone Number: Work Number Cell Number 67
The bid may be mailed or submitted in person to:
Nancy Upchurch
City of Paducah
Planning Department
300 South 5th Street
Post Office Boz 2267
Paducah, KY 42002-2237
If you have additional questions please contact
Nancy Upchurch 270-444-8690 or by email at nupchurch@paducahky.gov
By my initials I understand and agree that. unless I request in writing and agree to pay for a title
search and title insurance the City of Paducah shall transfer the property without any implied or express
warranties against defects in the title prior to. the City's acquisition of this property.
THE CITY OF PADUCAH AND URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCEY
RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS.
Agenda Action Form
Paducah City Commission
Meeting Date: February 13, 2018
Short Title: Donation of property located at 3330 Wayne Sullivan Drive
❑Ordinance ❑ Emergency Z Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Eric Hickman, P.E., Storm Water & Drainage Engineer
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
Chief Paduke Development has agreed to donate the property located at 3330 Wayne
Sullivan Drive (Tract F) as described on the Deed of Conveyance to the City as it is not
suitable for development. However, said property is suitable for a regional storm water
management ponding area consisting of 3.11 acres to the City of Paducah for the following
considerations:
Chief Paduke Development will retain and maintain an existing easement and
proceeds generated by a pre-existing billboard sign in perpetuity.
Tract E property as shown on the revised plat of Yopp-Roof Industrial Park and of
record in Plat Book G, page 219, will be exempt from storm water management
requirements should it be developed as the subject property being donated, has the
residual capacity for those purposes.
This property will serve as a ponding area for a large watershed of which outlets through the
City of Paducah's Floodwall.
Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: NA
Account Number: NA Finance
Project Number: NA
Staff Recommendation:
To adopt a Municipal Order authorizing the Mayor to execute a Deed of Conveyance and all
related documents on behalf of the City of Paducah with Chief Paduke Development
Corporation for a donation of the real property located at 3330 Wayne Sullivan Drive.
Attachments: Deed of Conveyance
*CitCMager
Depart n He ct City Clerk
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
APPROVING THE DONATION OF LAND GENERALLY LOCATED AT 3330
WAYNE SULLIVAN DRIVE, PADUCAH, KENTUCKY FROM CHIEF PADUKE
DEVELOPMENT CORPORATION; AND AUTHORIZING THE MAYOR TO
EXECUTE THE DEED CONSIDERATION CERTIFICATE, FOR THE PURPOSE OF
STORMWATER MANAGEMENT
WHEREAS, the City Engineers Office of the City of Paducah, Kentucky,
(the "City"), has determined that it is beneficial for the City to acquire the real property
of Chief Paduke Development Corporation generally located at 3330 Wayne Sullivan
Drive, in Paducah, McCracken County, Kentucky (the "Property") to serve as a ponding
area for current and future stormwater management; and
WHEREAS, in exchange for this donation of the Property, the City agrees
and covenants with Chief Paduke Development Corporation as to the following:
(a) Chief Paduke Development Corporation shall retain and maintain a
permanent and exclusive easement for purposes of the continual
maintenance, repair, and replacement of a pre-existing billboard
sign and all income generated therefrom; and
(b) the exemption and waiver of Tract E as shown on the Revised Plat
of Yopp-Roof Industrial Park, of record in Plat Book G, page 219,
from any and all storm water management requirements should
Tract E be developed as the Property donated has the residual
capacity for those purposes.
NOW, THEREFORE, IT IS ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH,
SECTION1. Recitals and Authorizations. The Board of Commissioners
hereby approves and consents to the donation of the Property from Chief Paduke
Development Corporation for and in exchange for the consideration set forth above; and
further authorizes the Mayor to certify and execute the consideration certificate contained
in the deed of conveyance from Chief Paduke Development Corporation to the City of
Paducah, Kentucky for the Property generally located at 3330 Wayne Sullivan Drive,
Paducah, in McCracken County, Kentucky. It is determined that it is necessary and
desirable and in the best interest of the City to accept this donation and execute the
consideration certificate contained in said deed of conveyance, which deed of conveyance
and consideration certificate are hereby authorized and approved.
SECTION 2. Severability. If any section, paragraph or provision of this
Order shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the
remaining provisions of this Order.
SECTION 3. Effective Date. This Order shall be in full force and effect
on and after the date as approved by the Board of Commissioners of the City of Paducah,
Kentucky.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\prop donated — 3330 Wayne Sullivan Dr
210120.doc
2
DEED OF CONVEYANCE
THIS DEED made and entered into this the 4day of
rPIf , 2018, by and between CHIEF PADUKE DEVELOPMENT
CORPORATION, a Kentucky corporation, whose mailing address is P O Box 2500, Paducah,
KY 42002, hereinafter called Grantor, and CITY OF PADUCAH, KENTUCKY, a municipal
corporation of the home rule class existing under the laws of the Commonwealth of Kentucky,
and a body politic and corporate, of P.O. Box 2267, Paducah, Kentucky 42002, hereinafter called
Grantee,
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the sum of $1.00, cash in hand paid
by the Grantee to the Grantor, the receipt of which is hereby acknowledged, and in further
consideration of Grantee exempting, waiving and releasing Tract E as shown on the Revised Plat
of Yopp-Roof Industrial Park and of record in Plat Book G, page 219, McCracken County Court
Clerk's Office, which tract is lying adjacent to Tract F conveyed herein, from any and all
requirements for a stormwater management system as set forth in the Paducah Code of
Ordinances, as may be amended, which exemption, waiver and release shall be a covenant
running with the aforesaid Tract E, and other good and valuable consideration, Grantor sold and
does by these presents grant, bargain, sell, alien and convey unto the Grantee, its successors and
assigns forever, together with all the improvements, appurtenances and rights thereunto
belonging, the following described property, lying and being in McCracken County, Kentucky,
N
and more particularly described as follows:
TRACT F AS SHOWN ON THE REVISED PLAT OF
YOPP-ROOF INDUSTRIAL PARK AND JOHN W. KEILER
II PROPERTY, OF RECORD IN PLAT BOOK "G", PAGE
219, MCCRACKEN COUNTY COURT CLERK'S OFFICE,
CONSISTING OF 3.11 ACRES. SUBJECT, HOWEVER,
TO A DRAINAGE EASEMENT 40 FEET IN WIDTH AS
SHOWN ON SAID PLAT.
EXCEPTING AND RESERVING UNTO CHIEF PADUKE
DEVELOPMENT CORPORATION, ITS SUCCESSORS, ASSIGNS,
TENANTS AND INVITEES THE FOLLOWING PERMANENT
AND EXCLUSIVE EASEMENT FOR PURPOSES OF THE
CONTINUAL MAINTENANCE, REPAIR, REPLACEMENT OF,
AND INGRESS AND EGRESS TO AN ADVERTISING
BILLBOARD OR OTHER SIGNAGE USES, INCLUDING
WITHOUT LIMITATION ANY AND ALL REVENUES,
RENTS AND OTHER INCOME GENERATED THEREFROM
WHICH EASEMENT IS DESCRIBED AS FOLLOWS:
A CERTAIN EASEMENT CONTAINING
1,822 SQUARE FEET LOCATED ON THE NORTH SIDE OF
WAYNE SULLIVAN DRIVE ON THE CHIEF PADUKE
DEVELOPMENT CORPORATION PROPERTY DESCRIBED
IN TRACT NO. II [TRACT F] OF DEED BOOK 573, PAGE 72 AND
RECORDED IN PLAT BOOK "G", PAGE 219 IN THE
MCCRACKEN COUNTY CLERK'S OFFICE, MCCRACKEN
KENTUCKY AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
BEARINGS DESCRIBED HEREIN ARE BASED ON A
MAGNETIC BEARING TAKEN ON DECEMBER 12, 1994.
BEGINNING AT A POINT ON THE NORTH RIGHT OF WAY
OF WAYNE SULLIVAN DRIVE, SAID POINT LIES SOUTH
36 DEGREES 02 MINUTES 58 SECONDS EAST FOR A
DISTANCE OF 15.17 FEET FROM A 1/2" DIAMETER BY 24"
LONG REBAR AND CAP STAMPED "D.H. DUMMER 1955"
LOCATED AT THE SOUTHWEST CORNER OF THE PARENT
TRACT OF LAND;
THENCE FROM THE POINT OF BEGINNING NORTH 45
DEGREES 23 MINUTES 02 SECONDS EAST FOR A DISTANCE
OF 42.26 FEET WITH THE EAST LINE OF A BILLBOARD
EASEMENT TO A POINT AT THE NORTHEAST CORNER OF
SAID BILLBOARD EASEMENT;
THENCE SOUTH 44 DEGREES 36 MINUTES 58 SECONDS EAST
FOR A DISTANCE OF 40.00 FEET TO A POINT;
THENCE SOUTH 45 DEGREES 23 MINUTES 02 SECONDS WEST
FOR A DISTANCE OF 49.04 FEET TO A POINT ON THE NORTH
RIGHT OF WAY OF WAYNE SULLIVAN DRIVE;
THENCE WITH A CURVE TO THE LEFT WITH AN ARC LENGTH
OF 40.57 FEET, A RADIUS OF 1,482.40 FEET, A CHORD BEARING
OF NORTH 34 DEGREES 59 MINUTES 15 SECONDS WEST, AND A
CHORD LENGTH OF 40.57 FEET, WITH THE NORTH RIGHT OF
WAY OF WAYNE SULLIVAN DRIVE TO THE POINT OF
BEGINNING.
BEING A PART OF THE SAME PROPERTY CONVEYED TO CHIEF
PADUKE DEVELOPMENT CORPORATION BY DEED DATED
MARCH 1, 1975, OF RECORD IN DEED BOOK 573, PAGE 72,
MCCRACKEN COUNTY COURT CLERK'S OFFICE.
TO HAVE AND TO HOLD the same, together with all improvements thereon
and all rights and appurtenances thereunto pertaining unto Grantee, its successors and assigns
forever, with Covenant of General Warranty, except easements, covenants and restrictions of
record.
Grantor and Grantee hereby swear and affirm, under penalty of perjury, that the
foregoing transfer of real property is made by gift, nominal consideration, or no consideration
and, further, that the estimated fair cash value for the property hereby transferred is $85,000.00.
IN WITNESS WHEREOF, the Grantor and Grantee have hereunto set their hands.
CHIEF PADUKE DEVELOPMENT CITY OF PADUCAH, KENTUCKY
CORPORATION
STATE OF KENTUCKY )
COUNTY OF MCCRACKEN )
By
Title
The for oing instrument was sworn and acknowledged before me this
day of I4 , 2018, by W. David Denton, President, of CHIEF
PADUKE DEVELOPMENT C ORATION, a Kentucky corporation, on behalf of said
corporation, Grantor.
My commission expires
CIN
too
�Og57F 9' °_
�om000 N TT-ARY PuEVc, TATE AT LARGE
. Notary ID#s��
STATE OF KENTUCKY si�T
Fari11m.
COUNTY OF MCCRACKEN )
The foregoing instrument was sworn and acknowledged before me this day
of 2018, by ,
(title), of City of Paducah, Kentucky, a municipal corporation of the home rule class existing
under the laws of the Commonwealth of Kentucky, and a body politic and corporate, Grantee.
My commission expires
0
NOTARY PUBLIC, STATE AT LARGE
Notary ID#
This instrument prepared by
_ ki /
-v
DENTON MW FIRM, PLLC
P. O: Box 969
Paducah, KY 42002-0969
206409
Send 2018 tay. bill to:
City of Paducah
P O Box 2267
Paducah, KY 42002-2267
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Agenda Action Form
Paducah City Commission
Meeting Date: 13 February 2018
Short Title: 2018 Kentucky Litter Abatement Program grant receipt
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Adam Shull
Presentation Bv: Tammara Tracy
Background Information: The Kentucky Division of Waste Management (DWM) provides funds across the
Commonwealth to local jurisdictions for litter abatement. The award amount is based on a street mileage formula
with Paducah having 223 miles. The City of Paducah has been awarded $14,093.51 for the 2018 Litter Abatement
Program, which the Engineering/Public Works Department will use for litter/trash pick-up along roadways and in
within the parks. This grant also funds street sweeping activities, personnel costs, and disposal costs.
This award requires no local cash or in-kind match.
Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number:
Project Number: Finance
Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents.
C1.
Department Head
City Clerk
Ci� anager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH KENTUCKY
DIVISION OF WASTE MANAGEMENT FOR THE 2018 ENGINEERING/PUBLIC WORKS
DEPARTMENT LITTER ABATEMENT PROGRAM
WHEREAS, the City of Paducah applied for a Litter Abatement Grant, adopted by
Municipal Order No. 2005 on September 12, 2017, to be used by the Engineering/Public Works
Department for litter and trash pick-up along roadways and in parks; and
WHEREAS, the Division of Waste Management has approved the City's Request and
Agreement for Litter Abatement Program Grant Funding is now ready to award this grant.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby accepts grant funds in the amount of
$14,093.51 through Kentucky Division of Waste Management to be used by the Engineering/Public
Works Department for litter and trash pick-up along roadways and in parks. No local match is required.
. SECTION 2. This order shall be in full force and effect from and after the date of its
adoption.
Mayor
ATTEST:
Tammara Sanderson, City Clerk
Adopted by the Board of Commissioners February 13, 2018
Recorded by Tammara Sanderson, City Clerk, February 13, 2018
MO\grants\award-2018 Litter Abatement
MI
IN
Agenda Action Form
Paducah City Commission
Meeting Date: 13 Feb 2018
Short Title: Highway Safety Grant Application
❑Ordinance ❑ Emergency Z Municipal Order ❑ Resolution ❑ Motion
Staff Work By: David White and Adam Shull
Presentation By: Brandon Barnhill
Background Information:
The Paducah Police Department (PPD) seeks a grant from the Kentucky Transportation Cabinet's Highway
Safety program for reimbursement.of overtime work involved with traffic safety and for equipment for officers,
The program covers several categories of overtime projects (impaireddriving, occupant protection, police traffic
services and other traffic safety problems areas) that include DUI arrests, speeding citations, seat belt citations,
and child restraint citations. Also, due to the number of fatal crashes occurring during nighttime hours across the
Commonwealth, and specifically lower nighttime seat belt usage throughout the state, successful applicants will
dedicate a minimum of 50%, of overtime work to nighttime enforcement. The PPD has been a successful
applicant to this program for several years and is currently implementing this program from the most recent
funding cycle. No match is required, PPD is requesting $30,888 in grant funds for overtime pay for officers.
Goal: []Strong Economy ® Quality Services[] Vital Neighborhoods[] Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Project Number:
Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents.
Attachments:
c
,f
partment Head
City Clerk
CityMana er
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION AND ALL DOCUMENTS NECESSARY,FOR A REIMBURSEMENT
GRANT FOR FY2019 IN THE AMOUNT OF $30,888.00 THROUGH THE KENTUCKY
TRANSPORTATION CABINET'S HIGHWAY SAFETY PROGRAM FOR FUNDING TO BE
USED FOR OVERTIME HOURS ASSOCIATED WITH SPECIFIC TRAFFIC
ENFORCEMENT FOR THE PADUCAH POLICE DEPARTMENT
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents necessary for a reimbursement grant for FY2019 through the Kentucky
Transportation Cabinet's Highway Safety Program in the amount of $30,888.00. Said grant
funds shall be expended for overtime hours associated with traffic enforcement activities with a
minimum of 50% of overtime work being dedicated to nighttime enforcement for the Paducah
Police Department. No local cash or in-kind contribution is required.
SECTION 2. This Order shall be in full force and effect from and after the date
of its adoption.
Mayor
0W9031;
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\grants\app-police highway safety FY2019
Agenda Action Form
Paducah City Commission
Meeting Date: February 13, 2018
Short Title: Contract Addendum for Interim City Manager
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: David Denton & Holly Jones
Presentation By: Mark Thompson
Background Information: On January 9, 2018 the City Commission took action to approve
Mark Thompson as Interim City Manager effective January 13, 2018. Attached is the addendum
to Mr. Thompson's original contract with the City of Paducah dated April 10, 2001.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: General Fund - Parks
Finance
Staff Recommendation: Approval
Attachments: Contract and addenda
210152
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
APPROVING A SECOND AMENDMENT TO MARK THOMPSON'S
EMPLOYMENT CONTRACT AND AUTHORIZING THE EXECUTION OF THE
AMENDMENT
WHEREAS, on January 12, 2018, the City and Mark Thompson entered into
Amendment No. 1 to Mark Thompson's employment contract, appointing him as Interim City
Manager; and
WHEREAS, the City and Mark Thompson now wish to enter into a second
amendment to the employment contract to provide for changes to Mark Thompsons salary and
benefits;
NOW THEREFORE, BE IT ORDERED BY THE BOARD OF
COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY:
Section 1. Recitals and Authorization. The City hereby approves the Second
Amendment to the employment contract among the City and Mark Thompson in the form
attached hereto as Exhibit A and made part hereof. The Mayor of the City is hereby authorized
to execute the Amendment. It is further ordered that the City Finance Officer and Human
Resources Officer shall take such administrative steps deemed necessary to implement Exhibit
A.
Section 2. Effective Date. This Order shall be in full force and effect on and
after the date as approved by the Board of Commissioners of the City of Paducah, Kentucky.
Section 3. Severability. If any section, paragraph or provision of this Order shall
be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Order.
MAYOR
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\2°d Amendment Employment Agree -Mark Thompson
EXHIBIT A
ADDENDUM TO EMPLOYMENT AGREEMENT
See attachment.
Second Amendment to Employment Agreement
THIS SECOND AMENDMENT TO EMPLOYMENT AGREEMENT
("Addendum") is entered into by and between the CITY OF PADUCAH, a municipal
corporation (hereinafter referred to as "Employer") and MARK THOMPSON, (hereinafter
referred to as "Employee").
WHEREAS, Employee is currently employed as the Interim City Manager and Parks
and Recreation Director for the City of Paducah; and
WHEREAS, by reason of a Municipal Order adopted by Employer on January 9, 2018
the salary and benefits of Employee were to be adjusted; and
WHEREAS, Employer and Employee agreed the following as a mutually satisfactory
adjustment;
NOW THEREFORE, for and in consideration of the following premises, the parties
hereto agree as follows:
1. Salary and Benefits. Employer agrees to pay to Employee an annual salary of
$105,000.00, retroactive to January 13, 2018. The Employer further agrees to make the Federal
maximum allowable contribution to Employee's Designated Deferred Compensation Account.
The aforesaid Employee's salary and retirement benefits shall not change but shall continue upon
termination of Employee's employment as Interim City Manager and recommencement of
employment as the Employer's Parks and Recreation Director. Additionally, Employer agrees to
provide Employee with a one-time addition of ten (10) vacation days, which will go into his
personal account to be used in accordance with Employer's applicable policies.
2. Term. Employee shall continue as the Interim City Manager until the effective date
of the employment of a new city manager or upon being discontinued by action of the Board of
Commissioners.
3. Ratification. Except as provided herein, all other terms of Employee's contract for
employment as Parks and Recreation Director and Amendment No. 1 thereto are hereby
reaffirmed and ratified by the parties hereto.
IN WITNESS WHEREOF, the parties hereto have entered into this Addendum as of the
Effective Date.
EMPLOYEE:
Mark Thompson
EMPLOYER:
Brandi Harless,
Mayor, City of Paducah
RE: ' APPOINTMENT AS INTERIM CITY MANAGER
FINS iold Qu1:321Wromil
Upon a motion made, seconded, and unanimously adopted by the Board of Commissioners of the
City of Paducah at its regular meeting of January 9, 2018, the contract between Mark Thompson
and the City of Paducah, dated April 10, 2001 is hereby amended as follows:
1. Commencing on January 13, 2018, and pursuant to Section 2-93(i) of the Code of
Ordinances Mark Thompson is appointed as the Interim City Manager of the City of
Paducah and shall possess all powers, duties and responsibilities delegated to that
position by the laws and regulations of the City and the Commonwealth of Kentucky.
2. Mark Thompson shall serve as the Interim City Manager until further action by the Board
of Commissioners.
3. At all times contemplated herein Mark Thompson shall continue as the Director of Parks
and Recreation.
4. Mark Thompson's current salary and benefits remain unchanged but, will be reviewed by
the parties within two (2) weeks of the execution of this Amendment.
S. Mark Thompson's contract as Director of Parks and Recreation dated April 10, 2001 is
hereby reaffirmed.
-----"-------Brandi Harless, Mayor
1 ---la 1 Vol'
Mark ThompsorQn)rim City M' ana -�
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Agenda Action Form
Paducah City Commission
Meeting Date: Feb. 13, 2018
Short Title: Approve contract with retired officer
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Chief Brandon Barnhill
Presentation By: Chief Brandon Barnhill
Background Information: Sgt. Kelly Drew retired from the Paducah Police
Department on Dec. 31, 2017. Pursuant to KRS 95.022, the police department
wishes to rehire him as a patrol officer whose primary functions are to organize
special events, recruit and work scheduled patrol shifts, as needed.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Staff Recommendation: Approve 1 -year contract with Officer Kelly Drew
Attachments: Copy of contract; Job description
`--
Brandon L. Barnhill
Signed Electronically
Department Head City Clerk
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER APPROVING AN EMPLOYMENT
AGREEMENT BETWEEN THE CITY OF PADUCAH AND KELLY DREW FOR
EMPLOYMENT AS AN OPERATIONS OFFICER FOR THE PADUCAH POLICE
DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE SAME
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. Authorization. The Board of Commissioners of the City of
Paducah hereby approves and the Mayor of the City of Paducah, Kentucky, is hereby
authorized to execute an Employment Agreement with Kelly Drew to be employed in the
position of Operations Officer.
SECTION 2. Effective Date. This Order shall be in full force and effect
on and after the date as approved by the Board of Commissioners of the City of Paducah,
Kentucky.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, February 13, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 13, 2018
\mo\agree-employment —Kelly Drew -police Operations Officer 2018
EMPLOYMENT AGREEMENT
THIS EMPLOYMENT AGREEMENT made and entered into on this the 01 day of
2018, by and between the CITY OF PADUCAH, KENTUCKY, a municipal
corporation, hereinafter referred to as EMPLOYER, and , a retired
police officer, hereinafter referred to as EMPLOYEE.
WITNESSETH:
WHEREAS, EMPLOYER, in its capacity as a municipal corporation maintains a
municipal police department; and
WHEREAS, in order to attract highly qualified persons to the field of law enforcement
and to retain qualified and experienced officers for the purpose of providing maximum
protection and safety to the citizens of and visitors to the City of Paducah and its environs,
EMPLOYER intends to utilize the provisions of KRS 95.022 for purposes of hiring police
officers who have retired from the Kentucky Employees Retirement System, the County
Employees Retirement System, or the State Police Retirement System; and
WHEREAS, EMPLOYER has determined that a need exists for the employment of a
retired police officer in the City of Paducah;
95.022.
WHEREAS, EMPLOYEE is a retired "police officer", as that term is defined in KRS
WHEREAS, EMPLOYEE has retired from the 1�r& Retirement
System, and wishes to enter into a one (1) year contract with EMPLOYER pursuant to KRS
95.022; and
WHEREAS, EMPLOYEE confirms that he/she has at least twenty (20) years of service
credit, has been separated from service for the period required by KRS 61.637, i.e., for
(length of time), retired with no administrative charges pending, and
participated in the Law Enforcement Foundation Program fund under KRS 15.410 to 15.510 or
retired as a commissioned officer pursuant to KRS Chapter 16.
NOW THEREFORE IN CONSIDERATION OF the aforesaid premises and the
hereinafter stated terms and conditions, the Parties hereby agree as follows:
1. EMPLOYER hereby agrees to employ EMPLOYEE to serve for a one (1) year
employment term, which term shall begin on , 2018, and end on
'2019.
2. EMPLOYER shall pay the EMPLOYEE a salary of $A11aper hour during
the term of this Agreement.
3. The Parties herein confirm that there is/was no preexisting agreement between the
Parties for EMPLOYEE to return to work for EMPLOYER prior to EMPLOYEE'S retirement.
4. EMPLOYEE will be employed in the position of The
job description for that position is attached hereto and incorporated herein by reference.
5. EMPLOYEE understands that he is not eligible to receive health insurance coverage
from EMPLOYER during his employment and EMPLOYER will not pay any employer
contributions or retiree health expense reimbursements to the Kentucky Retirement Systems
during his employment.
6. EMPLOYEE will be subject to all policies and procedures of the City of Paducah and
the Paducah Police Department, with the exception of all policies relating to leave time.
7. With respect to leave, EMPLOYEE is entitled to 10 days (80 hours) of vacation leave
and 5 days (40 hours) of sick leave during the Term of this Agreement. EMPLOYEE cannot
carry over, nor is he entitled to receive a pay -out, for unused leave time at the end of the Term of
this Agreement.
8. EMPLOYEE is entitled to all paid holidays recognized by the City of Paducah. If
EMPLOYEE is scheduled to work a recognized holiday, he will be paid at a rate of double his
regular hourly rate up to eight (8) hours.
9. EMPLOYEE shall be subject to the provisions of KRS 15.520 and KRS 95.450
during his employment. However, a decision to not renew this Agreement shall not be
considered a disciplinary action or deprivation subject to due process.
10. EMPLOYEE understands and agrees that he will not be a member of the Fraternal
Order of Police Bargaining Unit while employed pursuant to the provisions of this Agreement.
Pursuant to written Agreement, retained on file at the Paducah Police Department, the FOP
Bargaining Unit has specifically agreed that any employee hired pursuant to the provisions of
KRS 95.022 will not be a member therein.
11. EMPLOYER and EMPLOYEE agree to file a copy of this Agreement, along with
the attached job description with EMPLOYEE'S retirement system.
12. EMPLOYEE certifies that he/she has read the foregoing Employment Agreement
and has had an opportunity to confer with counsel of his/her own choosing and after such
consultation agrees to the terms hereof.
IN TESTIMONY WHEREOF witness the signatures of the parties this the date and year
first above written.
CITY OF PADUCAH, KENTUCKY.
MAYOR
DATE:
DATE: 'a— G 1 ot,
CITY OF PADUCAH
An Equal Opportunity Employer
Job Description
Title: Operations Officer
Status: Full Time/Non-Civil Service
Department: Police
Job Summary:
Pay Grade: J
FLSA Classification: Non -Exempt
Pay Range: $37,194 -- $53,885
Under general supervision, patrols the City and responds to emergency and non -emergency situations to
protect lives and property (e.g., investigate crimes, apprehend criminals, resolve conflicts, regulate
traffic, prevent crime, and assist and educate the public). Duties require frequent exposure to a high
degree of danger or peril, and are not primarily clerical or administrative in nature.
Minimum Qualifications:
1. Must be at least twenty-one (21) years of age; possess a minimum educational requirement of 30
credit hours from an accredited college, community college, or vocational school, OR possess a
high school diploma or GED and one year of sworn full-time law enforcement experience or one
year of concurrent active duty military service with a conditional or honorable discharge.
2. Must possess a valid driver's license and be able to operate a motor vehicle.
3. Must successfully undergo a fingerprint check through the Kentucky State Police and the Federal
Bureau of Investigation.
4. Must be able to identify the colors red, green, and yellow.
5. Standard visual acuity -not less than 20/40 in one eye and 20/100 in the other eye without
correction; not less than 20/20 in one eye and 20/40 in the other eye with correction.
6. Must be able to read, write, speak and understand the English language.
7. Must be a person of good moral character, good reputation in the community in which he/she
lives, law-abiding, and loyal to the United States Government.
Job Duties:
Patrol the City and protect lives and property.
2. Enforce laws and prevent crime.
3. Monitor traffic conditions and flow.
4. Operate radar and issue citations.
5. Respond to accidents and monitor school zones.
6. Maintain a visible police presence.
7. Settle or calm interpersonal disputes.
8. Respond to a variety of emergency and non -emergency situations, accidents, confrontations,
injuries, and complaints.
9. Secure and process crime scenes and interview complainants, witnesses, suspects and victims.
10. Obtain witness reports, collect evidence and prepare files and reports.
11. Apprehend, arrest, and process criminal violators.
12. Serve warrants, appear, and testify in courts of law.
13. Transport prisoners.
14. Perform various Community Oriented Policing functions, including attending community
meetings and giving public safety demonstrations.
15. Operate a police vehicle and radio.
16. Work closely with other law enforcement officers regarding suspects, witnesses, victims, and
related criminal investigations.
17. Record daily activities in logs and prepare reports on activities and investigations.
18. Perform other duties as required or assigned.
Knowledge, Skills, and Abilities:
1. Knowledge of departmental policies and procedures, and federal, state, and local laws relating to
law enforcement.
2. Knowledge of safety practices and procedures, public relations, interview techniques, and patrol
procedures.
3. Knowledge of traffic control procedures and crisis intervention techniques.
4. Ability to communicate effectively in written and oral form.
5. Ability to recognize unusual, emergency or threatening situations, and take appropriate action.
6. Ability to demonstrate endurance (mental and physical).
7. Ability to operate a motor vehicle in a safe manner.
8. Ability to use firearms and specialized police equipment.
9. Knowledge of arrest process and procedures.
Physical Requirement:
Duties require a high degree of physical conditioning. Must maintain the physical ability to successfully
pass the Essential Job Function test for the position.
Initial next to one of the following statements:
I am able to perform all essential job functions as listed in the above job description with or
without reasonable accommodation.
I am not able to perform all essential job functions as listed in the above job description with or
without reasonable accommodation.
(Print Name next to the Signature of Employee)
(Print Name next to the Signature of the HR Witness)
Revised 9/12/16 rin
(Date)
(Date)
2
Agenda Action Form
Paducah City Commission
Meeting Date: January 23, 2018
Short Title: FY2018 Budget Amendment — Executive Search Firm Contract
Cost (General Fund).
®Ordinance ❑ Emergency,❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Jonathan Perkins, Martin Russell
Presentation By: Jonathan Perkins
Background Information:
General Fund (1000) — In the next few weeks the City Commission will be
approving a contract with an executive search firm (SGR) in order to recruit a
City Manager. With actual proposals in hand, the cost is known and the details
of such are included in a separate agenda action form request (titled: Approval
and Authorize Contract with Strategic Government Resources (SGR) for City
Manager Recruitment). Therefore, $28,000 will be necessary from the General
Fund.
All of this budget increase will be funded with General Fund (1000) fund
reserves, with a funds transfer to the Human Resources `Contract Services'
(1000 3511 523070).
Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods5ZFO/
wntowns
Funds Available: Account Name: General Fund fund reserve e
Account Number: General Fund fund reserve
Staff Recommendation:
Approve budget amendment as proposed.
Attachments:
Department Head City Clerk i a Iger
S:Von PerkinsTnehBudget FY2018\AAF - FY2018 Budget, SGR- Jan 2018.Doc
Agenda Action Form
Paducah City Commission
Meeting Date: January 23, 2018
Short Title: Approve and Authorize an Agreement with an Executive Search
Firm for the City Manager Position
❑Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Martin Russell
Presentation By: Martin Russell
Background Information: The Human Resource Department recommended 3
executive search firms that specialize in local government recruiting for City
Manager's. On January 9th the firms listed below gave presentations.
• GovHR USA Executive Recruiters is based out of Northbrook IL, with over
600 recruitments, working with cities, counties, special districts, and other
governmental entities of all sizes throughout the country. Their base fee is
$14000.00 with additional expenses not exceed $7500.00. Total proposed:
$21,500.00
• Springstead Waters is based out of Kansas City Mo. with 50 plus years of
service to the public sector and over 465 executive recruitments across the
country. Their total all inclusive fee proposal: $24,500.00
• Strategic Government Resources (SGR) is located out of Keller Texas,
founded in 1999 and fully owned by former City Manager Ron Holifield.
Ron has spent two decades in city management, which included service as
City Manager in several cities. He founded SGR for the express purpose of
helping local governments be more successful by recruiting, assessing and
developing innovative, collaborative, authentic leaders. Specializing in
executive recruiting, live training, online training, leadership development,
assessments, consulting, and various other services to promote local
governments. Professional Services $18,500.00 with additional expenses
not to exceed $9,500.00. Total proposed: $28,000.00
At the conclusion of the January 9th Commission meeting, the Board voted to
hire Strategic Government Resources (SGR) to conduct the recruitment
Agenda Action Form
Page 2
process.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Other Contractual Services
Account Number: 10003501-523070 ��
Staff Recommendation: In order to move the process forward the next step is
for the Board of Commissioners to authorize execution of a contract with SGR
in an amount not to exceed $28,000.00.
Attachments: Strategic Government Resources proposal
Head II Citv Clerk
Agenda Action Form
Paducah City Commission
Meeting Date: February 13, 2018
Short Title: Professional Engineering Service Agreement for Construction
Administration and Resident Inspection with Bacon Farmer Workman
Engineering & Testing, Inc., for the Riverfront Redevelopment Project Phase 1-B
Change Order
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Maegan Mansfield, P.E., EPW Proj Mgr
Presentation By: Rick Murphy; P.E., City Engineer -Public Works Director
Background Information:
Bacon Farmer Workman Engineering & Testing, Inc., (BFW) provided professional
engineering services consisting of construction administration and resident inspection
services for the Riverfront Redevelopment Project Phase 1-B. The City of Paducah awarded
MAC Construction & Excavating, Inc. (MAC), a performance based contract in November,
2015. The nature of the performance based contract meant that MAC provided both design
and construction services for the project.
After several proposed design submittals failed to meet minimum performance standards set
forth in the project specifications, BFW had to provide designs both in-house and through
sub -consultants. As a result, BFW went beyond the scope of their original agreement which
included construction administration and residential inspection services only.
A Notice to Proceed was issued to MAC on November 30th, 2015. The required completion
date was July 27th, 2016. The actual completion date was August 21St, 2017. BFW aligned
their agreement with the original required completion date and had to provide services over a
year past that date, inevitably forcing additional cost overruns.
A change order in the increased amount of $220,000.00 is requested for adoption, which will
increase the original contract amount of $126,380.00 to $346,380.00. Please refer to the
attached documentation for additional detail.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ®Restored Downtowns
Funds Available: Account Name: 040-3315-532-2307 z Z Zol $
Account Number: DT0020 inance
Staff Recommendation:
To adopt Change Order #1 in the amount of $220,000 increasing the contract amount with
BFW for construction administration and residential inspection services on the Riverfront
Phase 1B project. The original contract amount of $126,380.00 increases to $346,380 as
described herein.
Agenda Action Form
Attachments:
Original Ordinance, Original Contract, & BFW Invoice.
Page 2
ORDINANCE 2018 -2 -
AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH BACON
FARMER WORKMAN ENGINEERING & TESTING, INC. FOR THE RIVERFRONT
REDEVELOPMENT PROJECT PHASE 1-B, AND AUTHORING THE MAYOR TO
EXECUTE THE CHANGE ORDER
WHEREAS, the City approved Ordinance No. 2015-11-8326 to enter into a
contract with Bacon Farmer Workman Engineering & Testing, Inc. (BFW) in the amount of
$126,380.00 for construction administration and resident inspection services for the
Riverfront Redevelopment Project Phase 1-13; and
WHEREAS, due to unforeseen circumstances, the City desired that BFW
extend the scope of the original agreement to include in-house and sub -consultant design
services which necessitated additional time to complete the project; and
WHEREAS, Change Order No. 1 in the amount of $220,000.00, is required to
finalize the total project cost for the above referenced agreement to $346,380.00.
BE IT ORDAINED BY BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION 1. The City hereby approves Change Order No. 1 with Bacon
Farmer Workman Engineering & Testing, Inc. for a price increase in the amount of
$220,000.00 for the City of Paducah's Riverfront Redevelopment Project Phase I -B, for
additional design services, increasing the total price to $346,380.00. Further, the Mayor is
authorized to execute Change Order No. 1.
SECTION 2. This expenditure shall be charged to project account DT0020,
account number 040-3315-532-2307.
SECTION 3. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners February 13, 2018
Adopted by the Board of Commissioners, February 27, 2018
Recorded by Tammara S. Sanderson, City Clerk, February 27, 2018
Published by The Paducah Sun,
\ord\eng\chgord 1-BFW riverfront phase 1-B
CITY OF PADUCAH
ENGINEERING PUBLIC -WORKS DEPARTMENT
CHANGE ORDER
CHANGE ORDER NO: 1
DATE: February 09, 2018
NAME OF PROJECT: Riverfront Redevelopment Project Phase IB
.OWNER: City bf.Paduoah, Kerituaky
VENDOR: _ BFW Engineering,_ Inc:
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS:
ADDITIONS
DEDUCTIONS
CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL BE INCREASED BY:
ORIGINAL CONTRACT PRICE:
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS:
NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE:
THE CONTRACT TIME WILL BE INCREASED BY'.
APPROVALS REQUIRED:
MAYOR:
00650
CHANGE ORDER
PAGE 1 OF 1
$220,000..00 ,
$220,000.00
$126,380.00
$0.00 ;
.$346,380.00
NIA
/C� A?
DAY
DTE
DATE
ORDINANCE NO. 2015-11
AN ORDINANCE OF THE CITY OF PADUCAR, KENTUCKY,
APPROVING AN AGREEMENT FOR PROFESSIONAL ENOINEERING
CONSTRUCTION ADMINISTRATION AND RESIDENT INSPECTION SERVICES
ASSOCIATED WITH THE RIVERFRONT REDEVELOPMENT PROJECT PHASE I-
B, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY
OF PADUCAH, KENTUCKY:
SECTION ], Recitals and AgthonZation. The City hereby approves an
Agreement for Professional Engineering Construction Administration and Resident inspection
Services with Bacon Farmer Workman Engineering & Testing, Inc. (BFW) associated with the
River front Redevelopment Project. Phase 1-B, it is further determined that itis necessary and
desirable and in the best interests of the City to enter into the Agreement for the purposes therein
specified, and the execution and delivery of the Agreement is hereby authorized and approved.
Further, the Mayor of the City is hereby authorized to execute the Agreement.
SECTION 2. C�nsation. The City shall compensate BFW in an amount not
to exceed $126,380.00, Compensation is set in accordance with Section 5.0 of the Agreement.
Said compensation paid by the City shall be funded through project account DT0020.
SECTION 3. Severability If any section, paragraph or provision of this
Ordinance sha11 be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the remaining
provisions of this Ordinance.
SECTION 4. Combliance With Olen Meetings Laws. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance
were taken in an open meeting of this City commission, and that all deliberations of this City
Commission and of its committees, if any, which resulted in formal action, were in .meetings
open to the public, in full compliance with applicable legal requirements.
SECTION 5. Conflicts. Alt ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed
and the provisions of this Ordinance shall prevail and be given effect.
SECTION 6. Effect ve Date. 'This Ordinance shall be read on two separate days
and will become effective upon summary publication pursuant to KRS Chapter 424.
Mayor
TTEST:
A
Tammara S..Sanderson, City Clerk
Introduced by the Board of Commissioners, November 10, 2415
Adopted by the Board of Commissioners, November 17, 201 S
Recorded by Tammara S. Sanderson, City Clerk, November 17,201 5.
Published by The Paducah Sun,
\ora\eng\agree-eng & inspection services-riverfront phase i-13
PROFESSIDNAL. ENGINEERING SERVICE AGREEMENT
FOR CONSTRUCTION ADMINISTRATION AND RESIDENT INSPECTION
forthe
RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-B
THIS AGREEMENT, made and entered into this 14 stay of , L 2015, by and -
between the CITY OF PADUCAH, KENTUCKY (hereinafter called the "CiT10 and BACON FARMER
WORKMAN ENGINEERING & TESTING, INC, (hereinafter called the "CONSULTANT") for the
consideration named, agree as follows:
WHEREAS, the- CITY has recently authorized the execution of a contract with a construction company for
the Construction Work related to the Riverfront Redevelopment Project Phase 1-B go be known as the
"Project"); and
WHEREAS, during the Construction of the Project, certain elements will require Professional Engineering
Services to insure the Project is constructed in full compliance with the Project's permits, design and
specifications; and
WHEREAS, the CON,SULTRNT has in- Its emplay, professional persons experienced to. provide the
required Professional Engineering Services for the CITY during the construction of the Project;
NOW THE EPOKE, the CITY and the CONSULTANT, in consideration of the mutual covenants
hereinafter set forth, agree as follows:
1.0 Services to be. Provided: The CONSULTANT has agreed to provide the Professional Engineering
Services consisting'of`Construction Administration'end- Resident Inspection Services for the Project
as identified in the attached Scope of Work dated October 16, 2015.
2.0 Standard of Care: In providing the aforementioned Professional Engineering Services under this
Agreement,. CONSULTANT will endeavor to perform In a manner consistent with the degree of care
and skill ordinarily used by members of CONSULTANT's profession currently practicing under similar
conditions, at.the same time and: In the same locality
3.0 CITY's Responslbillties: The CITY will furnish to the CONSULTANT all data, reports, studies,
drawings, permits, approvals and other information reasonably required by CONSULTANT for
-performance. of the Services. 'CITY shall -be responsible for, and CONSULTANT may rely upon, the
accuracy and completeness of all such Information furnished by or on behalf of CITY. CITY shall
provide for CONSULTANT'S right to eater the Project site in order to perform the Services. CITY,
upon learning ofany errors, omissions or defects in the performance of the Services, shall promptly
notify CONSULTANT and shall assist CONSULTANT In remedying any such errors, omissions or
defects unless caused by CONSULTANT'S willful, malicious, or grossly negligent conduct. CITY
shall at all times ensure the project site is reasonably safe under the circumstances and free and clear
.of -any hazardous materials.
4.0 Ouvnership of instruments of Service; All PRGJECT Documents prepared by the CONSULTANT
pursuant to this Agreement are to be considered instruments of service with respect to the.PROJECT.
An ,yy as -built plans, reports and documents required by the CITY shall become the property of the
CITY_ Their future .use on any subsequent related.projects will be for.reference only.
5.0 Compensation: CITY shall pay CONSULTANT for the Services provided on a Fee & Expense Basis
as identified In the attached Scope of Work dated October 16, 2015, in an amount not to exceed
Page 1 of 3
$12.6,380.00, unless otherwise approved by the CITY. CONSULTANT shall. prepare invoices in.
accordance with CONSULTANT's standard invoicing practices and snail submit such invoices once a
month to the CITY on or about the 30th day of each month or such other date as mutually agreed to
by both parties. Invoices shall be accompanied -by ail supporting -documentation -reasonably
requested by CITY. CiTY shall pay each invoice properly submitted by and due CONSULTANT
within 30 days. in the event of any suspension or termination of this Agreement, CONSULTANT
shalt be entitled to invoice -CITY and shall be paid in accordance with the -Services performed and
reimbursable expenses incurred through the effective date of suspension ortermination.
8.0 Te rfrunatlon by t ither Party; 'If either party -breaches a material proyislon of this Agreement through
no fault of the other party and falls to cure such breach within thirty days after receiving written notice
.of.the-breach.from the _nonbreaching-party., th.e.nonbreaching.party.may:terminatethis .Agreement
upon notice-tothe- breaching party. The right toterm. lnateunderthis. Section shaitbe, In, addition -to,
And not1h,liewof; all other rights and remedles the nonbreaching party may have at law or,in,equity.
�.6* Farce Maieurd if any default or delay occurs which prevents or materlaliy Impala a party°s
performance and is due to a cause beyond the party's reasonable -control, and provided that the
default or delay Is not caused by the fault of such .party, including but not limited to an act of God,
flood, tire, explosion, earthquake, war, terrorism, revolution; civil commotiort, blockade or embargo,
the affected party shall promptly notify the other party in writing of such cause and shall exercise
diligent efforts -to resume. performance. under this Agreement as soon as possible. Nelther party will
be liable to the other party for any toss or damage due to such cause. - Either party may terminate this
Agreement because of such default or delay upon thirty days prior written notice to the other party if
the default or delay has existed for 90 days and is continuing at the end of the thirty day notice_period.
8.0. tnrternnitcation: Cpt�t5CIL-TpNT.covenants.srtdpglCeesfpfno"em�nity.fiQCr�fram�i`ess:and`render.
whole the City for any loss, cost, and expense, including attorney fees, which are incurred by the City
for reason of the CONSULTANT's failure to properly perform under this agreement. Additionally,. it is
expressly agreed and understood that CONSULTANT'shall aat fall times,indemnify and save the CITY
harmless from any and all loss or damage which may be sustained by the CITY by reason of any
negligent act or omission committed.by.CONSULTANT,.andforlts.employees .and.agents,-in the
pefformance,of Its work hereunder.. CONSULTANT shall Indemnify and -save the CITY harmless
from any and all claims, demands, and' causes of'action arising either directly or indirectly from any of
such negllgent act or omission including but not Ilmitpd to claims by third parties for property damage
or personal injury. Notwithstanding the foregoing -provisions, in the event loss or damage lncurred by
-the CITY or claims, demands, or causes of action asserted against the 'CiTYis attributable,' In part, to
the negligence of the CITY, through its employees and agents, the foregoing provisions shall not
apply, but rather; the parties shall have such- rights and remedies as provided- by-law. Said -
Indemnification shall also incl'ud'e reimbursement to the CITY for any attorney fees and court costs
Incurred by the CITY by reason of making a claim for loss or damage or by reason of the assertion of
any claims, demands, or causes of action against it, provided, however, that in the event such
attorney fees and costs of the CITY are reimbursed or paid by any insurance carrier, the foregoing
provision shall not.apply..
9:0- bion 6ingina Mediation: if a:goodfaittr effortto-resolve a.dispute on terms satisfactoryto,both- parties
is unsuccessful, CITY and CONSULTANT may submit the dispute to non-binding mediation to be held
In Paducah; Kentucky., unless the. parties mutually agree. otherwise.
10.0 Goveming Law: The parties agree that this Agreement and any legal actions concerning its validity,
interpretation and perform'an'ce shall be governed by the laws of the' Commonwealth of'Kentucky.
The parties further agree that the venue for any legal .proceeding relating to this Agreement shall
exclusively be in. McCracken County, Kentucky.
11.0 Total An�reeemment: Amendments;. Assignments. This Agreement, together with the exhibits attached
hereto and permitted amendments, constitutes the entire Agreement between CITY and
CONSULTANT and supersedes all prior written or oral understandings. This Agreement may only
Page 2 -of 3'
i
be amended by a duly executed written instrument signed by all parties involved. Neither party shall
transfer or assign any rights under or Interest in this Agreement without the prior written consent of the
other party,
i
12.0 Independent Contractors; The relationship of the parties is that of Independent contractors and f
neither party will incur any debts or make any commitments for the other party except to the extent
expressly provided In this Agreement. Nothing in this Agreement is intended to create or will be
construed as creating between the parties the relationship of Joint venturers, co-partners,
employer/employee or principal and agent.
I
k
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above
written. i
BACON FARMER WORKMAN.
ENC3INEE &TESTI NC. CIT F PADt1CAH, K7�c i
i
BY t3Y
M rk Uorkman ay alar
Executive Vice president Mayor
ADDRESS; REft
Post Office Box 120 Post Office Box 2267
Paducah, Kentucky 42002-0120 Paducah, Kentucky 42002.2287
I
I
BFWBACON j FARMER I WORKMAN
ENGINEERING & TESTING, INC.
RECEIVED)
October 16, 2015 OCT 16 2091
ENGINEERING
Mr: Rick Murphy, PE DEPARTMENT
City Engineer & Public Works Director
City of Paducah
300 South SO Street, P.O. Box 2267
Paducah, KY 42002-2267
Re: Riverfront Park Phase 1B Construction Administration
Mr. Murphy:
Bacon Farmer Wgrkman Engineering & Testing, Inc. (BFW) (s .pleased to provide you with the following
proposal for Contract Construction Administration and Resident Inspection for the above referenced
project. This proposal will continue the current design team of BFW, Red Bam Design and Engineering,
S.C., Manley Brothers, LLC and Marcum Engineering, LLC to provide bid review and support, construction
administration and construction inspections and testing.
Construction Administration $86,830.00
BFW $9,560.00
Marcum $5,900.00
Red Barn $18,974.00
Manley $52,400.00
The current design team will provide on a Fee & Expense basis and is based on the necessary work to
review the selected contractor's full design submittals:
A. Review and Evaluation of the following items:
1. Performance Based Specified items
a. Design Documents
b. Design Calculations
c. Product data related to purchased Items such as coating systems and expansion
,bearings. This will Include all items related to the structural performance of the
overall transient dock/ wave attenuator.
d. Detailed Project Schedule
e, Proposed Value Engineered Options
f. Design -Build Quality Control / Assurances Plan
500 Soutti.17th-stmilt 403 N. Coart Street
R0. Box 120 1215 Dluguld 0*0 Malon, IL 62989
Paducah, KY 42002.0120 )Hurray, KY. 42071 986 Double eddge Road P.o. Box 8188 phone: (618) 9936700
phone: (270) 443.1995 phone: 270-753-7307 Lawiaburgi IN 37091 Champaign, IL 61826 phone: (618) 991-9190
fax (270) 443-1904 fax 270-759.4950 phone: 931.369-4882 phone 217433-2172 fax: (618) 993.8717
www.bfwenglaoors.com
I
ak
2. Hon -Performance Based Specified items
a. Product data for conformity to Design Documents
b. Product data for compatibility for design intent and associated items
c. Detailed Project/ Delivery Schedule
d. Proposed Value Engineered Options
e. Design -Build Quality control/ Assurances Plan
3. Provide review and comment for contractor provided items
a. Pile Driving (PDA) Testing and blow -count results for Mooring Piles
b. Project Layout / Survey Control
c. Project Meeting Minutes
d. Project Progress reports
B. Project Meetings:
1. Consultant Meetings (attended by Engineer of Record)
a. Prue- Construction Meeting
b. Monthly pay/ progress meetings
2. Sub -Consultant Meetings
a. Pre -Construction Meeting
b. one (1) Monthly progress meeting during construction of sub -consultant designed
Item in conjunction with sub -consultant site visit.
B. Project Site Visits:
3. Consultant Site Visit (attended by Engineer of Record)
a. Two (2) standard monthly site visits during construction period and white
construction is active.
b. d=our (4) on call site visit by Engineer of Record for conflicts / clarifications during
construction activities.
2. Structural Sub -Consultant (Manley Brothers, LLC) Site Visits:
a. Fabricator Facillty-Allowance forone trip tothe transient dock manufacturer within
a 200 -mile radius of Manley Brothers office.
b. 30% complete site -visit to the -project site.
c. 70% complete site -visit to the project site.
d. Substantially Complete site -visit to the project site.
4
BFWBAWN i FARHM ! WORKMAN
ENGINEERING d TEOT111% INC.
A . 4
S. Marine Sub=Consultant (Red Barn'Design -and Engineering S.C.) Site Visits:
a. four (4) half day site -visits during construction of marine items construction and
prepare and distribute site observation:report.
b. Attend monthly progress meetings in coordination with the above scheduled site :
visits. (Site visit Will be scheduled for sameday as meeting)
4. Electrical Sub -Consultant (Marcum Engineering, i:ECjSitevisitss
a. One 11) standard monthly site visit during electrical construction period and white
construction Is active.
b'. Marcum representative will attend monthly }progress meetings.
Construction Resident lnspecdon.%Testing $29,550.00 .
BFW will provide Resident Inspection based upon a 360 contract day (18 months, no weekends) with
constrvctibnf activity assumed 7595 of the Vine -at four (4) hours per day.
135 days X a hours per day = 540 hours
540 hours X $45 per hour= $24,300
50 hours X $105.00 per hour -$5,250.00
Underwater Survey by Mainstream Divers {If requested) $10;fl00:
Sincerely,
Bacon Farmer Workman Engineering & Testing, Inc.
Mark Workman
Executive Vice President
TOTAL 4 $126,380.00
BACON JJFW R _ sN
ENOINEERINQ S TESTING. INC.
RECEIVED
JAN 16 2097
ENCINEEPIaNG
DEPARTM
Involce total 220,000.00
Terms forpayment are net 30 days from the date of the invoice. An interest rate of 9.5% per month will be charged on any outstanding
balance that is past 30 deys,f m the data of invoice.