HomeMy WebLinkAbout12-15-15 Agenda PacketCITY COMMISSION MEETING
-- — - --.------ AG-E-NDA-F4R—DECEMBER-15, 20-15-- ----------------
5;30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
ROLL CALL
INVOCATION
PLEDGE OF ALLEGIANCE - Landon Rutherford, Paducah Tilghman High School Junior
ADDITIONS/DELETIONS
I.
MINUTES
II.
MOTION
A. R & F Bids
III.
MUNICIPAL ORDER
A. Personnel Actions
B. Approve User Agreement with St. Mary High School for the Noble
Park Tennis Courts — M. THONIPSON
C. Extension of Time for the Hotel Development Agreement — CITY
MGR
1V.
ORDINANCES — ADOPTION
A. Audit Proposal Acceptance for Paducah Power System — J. PERKINS
B. Purchase Vehicles for Police Department -- POLICE CHIEF
BARNHILL
C. Acceptance of Fuel Bid — R. MURPHY
D. Authorize Supplemental Agreement No, I with Kentucky
Transportation Cabinet, Dept. of Highways for the Riverfront
Redevelopment Project Phase I -B — R. iVIURPHY
E. Accept Bid to Purchase lvlobile Surveillance Camera System for the
Paducah Police Department — POLICE CHIEF BARNHILL
V.
ORDINANCES - INTRODUCTION
A. Accept Contract for the Paducah Pavilion Relocation Project — R.
MURPHY
B. Adopt Revised Budget for FY2015 — J. PERKINS
VI.
CITY MANAGER REPORT
VII.
MAYOR & CONLli IISSIONER COMMENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
DECEMBER 8, 20 t 5
At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 8, 2015, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham
was absent (1).
INVOCATION
Dr. Thaddyeus W. Thompson, Sr, Pastor of Ninth Street Tabernacle Ministries, gave the
invocation.
PLEDGE OF ALLEGIANCE
John Holtgrewe, Junior at Paducah Tilghman High School, led the pledge.
PRESENTATIONS
CHRISTMAS PARADE WINNERS
Special Events Coordinator of the Parks Services Department Molly Tomasallo announced the
award winners for the 2015 Annual Christmas Parade. They are as follows:
2015 Christmas Parade Winners
Themed Float:
• First Place — Cub Scout Pack 92020
• Second Place — Goodwin Farms
• Third Place — Highland Cumberland Presbyterian Church
• Fourth Place — Easter Seals
• Fifth Place — Cub Scout Pack 92018
Non -Float:
• First Place - Blackburn Farms
• Second Place — Paducah Jeep Owners Club
• Third Place — Oakview Nursing and Rehab
School Float:
• First Place - St. Mary School System
• Second Place — IvISU-Paducah
• Third Place — Clark Elementary School
Drill Team:
• First Place — Center Stage Dance Company
• Second Place — Paducah Quick Step Cloggers
• Third Place — Silver Lining Homeschool Colorguard
Band:
• First Place — McCracken County High School Band
• Second Place — Paducah Tilghman High School Band of Blue
Religious Float:
• First Place — Trinity United Methodist
• Second Place — Ninth Street Tabernacle Ministries
0 Third Place — Church of Jesus Christ Youth
DECEMBER 8, 2015
MAYOR'S STUDENT CHRISTMAS ORNAMENT CONTEST WINNERS
Mayor Kaler asked students, kindergarten through 12- grade who reside in Paducah, to hand -craft
Christmas ornaments. She received 32 ornaments. The winners are as follows:
K -3`d Category (3 entries)
• 1S` place: Eliza Esper-paper Santa with penguin cape (Clark)
• 2nd place: Nikeshia Davis—lighted santa (McNabb)
• 3rd place: Ferris Baker—ball covered in Paducah Sun newspaper (St. Mary)
4I_grh Category (4 entries)
• 1 S` place: Marina Singler-quilt ornament (St. Mary)
• 2nd place: Rayven Davis -World in His hands box (McNabb)
• 3rd place: Azhane (a-zane) Greenway - Christmas box (McNabb)
9'h -12`h Category (25 entries)
• Ist place: Elizabeth Barnes -Chief Paduke cardboard (Tilghman) (confirmed)
• 2" d place: Anitra Hill. -dogwood (Tilghman)
• 3rd place: Autumn Summers- Wacinton clay (Tilghman)
AQUATICS FACILITY
Paducah Swim Team Chairman Dr. Shiraz Patel and Jackie Smith, presented a proposal to the
City asking for their assistance in building a nataorium at Bob Moble Park. The proposed
natatorium would consist of a 30,000 sq. ft building with two svirnming pools. One pool would
be a 50 -meter pool six feet deep for competitive swim, exercise and tri -athlete training and
competition. The second pool would be a 25 -meter pool that would serve as a lesson pool and
rehabilitation and therapy pool. Plans for construction costs include private donors, local
foundations and possibly state funds. They would like for the city to take over the operation and
maintenance of the pool once constructed. The City Manager and Parks Services Director will
work with the Paducah Swim Team to refine the proposed operations costs. Those updated
values will be presented to the City Commission at a future meeting.
MINUTES
Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the reading of the
Minutes for the December 1, 2015, City Commission meeting b-, waived and the Minutes of said
meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
RESOLUTION
SUPPORT OF SECOND AQS QUILT SHOW BEGINNING IN FALL 2017
Mayor Kaler offered motion, seconded by Commissioner Wilson, that a Resolution entitled, "A
RESOLUTION OF THE BOARD OF COMMISIONERS OF THE CITY OF PADUCAH.
KENTUCKY, SUPPORTING ADDITIONAL FUNDING FOR A SECOND ANNUAL
AMERICAN QUILT SOCIETY QUILT SHOW TO BE HELD IN PADIICAH
COMMENCING IN 2017," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Nilson and Mayor Kaler (4).
APPOINTMENTS
DECEMBER 8, 2015
BOARD OF CIVIL SERVICE COMMISSIONERS
Mayor Kaler made the following appointment and reappointment: "WHEREAS, subject to the
approval of the Board of Commissioners, I hereby appoint Maurie iVlcGarvey and reappoint
Stefanie Horton as members of the Board of Civil Service Commission. These terms shall expire
December 9, 2018."
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners approve the recommendation of Mayor Kaler inappointing Maurie McGarvey
and reappointing Stefanie Horton as members of the Board of Civil Service Commission.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
BARKLEY REGIONAL AIRPORT COMMISSION
Mayor Kaler made the following reappointments: "WHEREAS; subject to the approval of the
Board of Commissioners, I hereby reappoint Jay Page, Wayne Nfiller and Basil Drossos as
members of the Barkley Regional Airport Authority. These terms will expire December 31,
2019."
Commissioner Wilson offered motion, seconded by Commissioaer Rhodes, that the Board of
Commissioners approve the action of Mayor Kaler in reappointing Jay Page, Wayne Miller and
Basil Drossos as members of the Barkley Regional Airport Authority.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
MOTION
R & F DOCUMENTS & BIDS
Commissioner Gault offered motion, seconded by Commissioner Wilson, that the following
documents and bids be received and filed:
DOCUMENTS
1. Deed with William C. and Vickie Robertson for 427 North 6"' Street (MO 9 1873)
2. Memorandum of Agreement with the Commonwealth of Kentucky Department for Local
Government for the Renaissance on Main Paducah Streetscape Enhancement Project
(ORD 4 2015-11-8324)
3. Barkley Regional Airport Authority Financial Statements for Years Ended June 30, 2015
& 2014
4. City of Paducah Request for Proposals for Professional Auditing Services for the Electric
Plant Board of Paducah
BIDS FOR En ineerinfl-Public Works Department
Fuel Contract for FY 2016-17
1. JSC Terminal dba Midwest Terminal
Ten (10) Police Pursuit Rated SUVs
1. Linwood Motors
2. Paducah Ford *
DECEMBER 8, 2015
BIDS FOR Planning Department
Sale of 228 South 171h Street
1. Brad Arterburn *
BIDS FOR Police Department
Mobile Surveillance Camera System
1. Netvision 360 Group
*denotes recommended bid
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes. Wilson and Mayor Kaler (4),
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Witson and Mayor Kaler (4).
DECLARATION AND SALE OF PROPERTY LOCATED AT 228 SOUTH 17rii STREET
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal
Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF BRAD ARTERBURN N
THE AMOUNT OF $5 FOR PURCHASE OF REAL PROPERTY LOCATED AT 228 SOUTH
17TH STREET AND AUTHORIZING -rHE MAYOR TO EXECUTE A DEED FOR SAME," be
adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
N/1091875; BK 9
ORDINANCE — ADOPTION
APPROVE CHANGE ORDER 01 FOR 432 BROADWAY
Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER NO. 1 WITH ENVIRONNIENTAL ABATEMENT, INC FOR DEMOLITION OF A
CONDEMNED -'UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF
PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED
CHANGE ORDER." This ordinance is summarized as follows: The City of Paducah hereby
approves Change Order No. 1 for an increase in the amount of $20,933.00 with Environmental
Abatement, Inc., for various changes necessary to complete the demolition of the
condemned/unsafe structure located at 432 Broadway and to extend the completion date to
February 26, 2016, therefore, increasing the total cost to $479,618,00, and authorizes the Mayor
to execute the approved change order.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
DECEMBER 8, 2015
ORD. 2015-12-8330; BK 34
AWARD CONTRACT FOR STEEL REINFORCEMENT FOR 430 BROADWAY
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an ordinance entitled, -AN ORDINANCE CONDITIONALLY
AUTHORIZING THE NON COMPETITIVE NEGOTIATED AIVARD FOR THE STEEL
REINFORCING CONTRACT FOR 430/432 BROADWAY, PADUCAH, KENTUCKY, WITH
DARNELL STEEL AND CONSTRUCTION, LLC, IN AN AMOUNT NOT TO EXCEED
$19,750.00 PURSUANT TO KRS 45A.375 AND AUTHORIZING THE MAYOR TO
EXECUTE THE AFORESAID CONTRACT; PROVIDED, HOWEVER, APPROVAL IS
OBTAINED FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM."
This ordinance is summarized as follows: This Ordinance authorizes a noncompetitive award to
the sole responsive and responsible bidder for Contract 2 — Steel Reinforcing work, which will
reinforce the existing steel columns underneath the steel beam to stabilize the exterior wall of
430 Broadway in Paducah, the building adjacent to and associated with the demolition of 432
Broadway in Paducah, Darnell Steel and Construction, LLC, with a bid amount of $19,750.00;
provided, however, the award is approved by the Community Development Block Grant
program.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
ORD. 2015-12-8331; BK 34
PURCHASE PICKUP TRUCK FOR PARKS DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING THE BID FOR
SALE TO THE CITY OF ONE (1) FORD 4X4'/4 TON FOUR DOOR PICKUP TRUCK, AND
AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME. This ordinance is
summarized as follows: The City of Paducah accepts the bid of Paducah Ford, in the amount of
$28,948.00, for sale to the City of one (1) Ford 4X4'/4 ton four door pickup truck, for use by the
Parks Services Department and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Ivlayor Kaler (4).
ORD. 2015-12-8332; BK 34
PURCHASE (2) RED 4 DOOR SEDANS W/POLICE PACKAGE FOR FIRE
PREVENTION
Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING THE BID OF
LINWOOD MOTORS FOR SALE TO THE CITY OF TWO (2) 2016 DODGE CHARGER
SSV VEHICLES FOR USE BY THE FIRE PREVENTION DIVISION OF THE PADUCAH
FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of
Linwood Motors in the total amount of $53,146.00, for two (2) 2016 Dodge Charger SSV
vehicles for use by the Fire Prevention Division of the Paducah Fire Department and authorizes
the Mayor to execute a contract for same.
DECEMBER 8. 2015
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Nfayor Kaler (4).
ORD. 2015-12-8333; BK 34
ORDINANCES -- INTRODUCTION
AUDIT PROPOSAL ACCEPTANCE FOR PADUCAH POWER SYSTEi\I
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDNANCE ACCEPTI `G THE
PROPOSAL FOR FINANCIAL AUDITS FOR ELECTRIC PLANT BOARD DBA PADUCAH
POWER SYSTEM FOR FISCAL YEARS ENDING JUNE 30, 2016, 2017, 2018 AND 2019,
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO
SAME." This ordinance is summarized as follows: That the City of Paducah accepts the
proposal of Williams, Williams, & Lentz, LLP Certified Public Accountants for financial audits
for Electric Plant Board DBA Paducah Power System for Fiscal Years ending June 30, 2016,
2017, 2018 and 2019 for a total sum not to exceed $61,000, and authorizing the Mayor to
execute all documents relating to same. v
PURCHASE VEHICLES x012 POLICE DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2016 POLICE PURSUIT RATED
SUV'S FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: The City of Paducah accepts the bid of Paducah Ford in the total amount of
S331,844.00, for the purchase of ten (10) 2016 Police Pursuit Rated SUV's for use by the
Paducah Police Department, and authorizes the Mayor to execute a contract for same.
ACCEPTANCE OF FUEL BID
Commissioner Gault offered motion; seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
JSC TERIMINAL, LLC, D.B.A. MID WEST TERNTINAI. FOR THE CITY'S FUEL SUPPLY
FOR THE 2016 AND 2017 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The Cite
of Paducah hereby accepts the bid JSC Terminal, LLC d.b.a. NVtid Nest Terminal for the City
supply of gasoline, diesel fuel, and diesel fuel off-road at OPTS (Oil Price Information Service)
price plus a daily adjustment of $0,09 per gallon and authorizes the Ivlayor to execute a contract
for same. Said contract is for a period of tura years and contains tvvo additional one-year options
to renew if both parties agree,
AUTHORIZE SUPPLEMENTAL AGREE711ENT NO. I WITH KENTUCKY
TRANSPORTATION CABINET, DEPT. OF HIGHWAYS FOR THE RIVERFRONT
R.EDEVELOPINIENT PROJECT PHASE 1-B
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING
SUPPLEMENTAL AGREEMENT NO. I. BETWEEN THE COAVIvIONWEALTH OF
KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THF
CITY OF PADUCAH, KENTUCKY, FOR THE RIVERFRONT IMPROVEMENT PROJECT
DECEMBER 8, 2015
PHASE 1-B, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is
summarized as follows: That the City of Paducah hereby approi,es and authorizes the Mayor to
execute Supplemental Agreement No. I with the Commonwealth of Kentucky, Transportation
Cabinet, Department of Highways for additional reimbursable finding in the amount of
$1,525,000 for completion of the Riverfront Redevelopment Project Phase I -B. This additional
funding increases the total funding to $5,445,000.
ACCEPT BID TO PURCHASE MOBILE SURVEILLANCE CAMERA SYSTEM FOR
THE PADUCAH POLICE DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF A MOBILE SURVEILLANCE CAMERA SYSTEM FOR THE CITY OF
PADUCAH, KENTUCKY FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT' FOR SAME." This ordinance
is summarized as follows: That the City of Paducah accepts the bid of Netvision 360 Group in
the total amount of $45,643.50 for the purchase of a mobile surveillance camera system for use
by the Paducah Police Department, and authorizes the Mayor to execute a contract for same.
CITY MANAGER REPORT
• The City Manager reported that staff has been reviewing the proposals received from
Freedom Waste of Mayfield and Republic Services of Kentucky for the solid waste
receiving, transfer, and recyclables. He has notified the 1-%vo bidders that the award date
has been changed from December 8 to January 12. Based on the review of the proposals
by the consultant it appears Freedom Waste is the best qualified bidder to provide
services to the city. An agreement is in the works and will be brought before the Board
in January.
City Manager Pederson explained the City's leaf bag procedure and notified homeowners
they will be receiving notices of non-compliance.
I JAYOR & COMMISSIONER COMMENTS
No comments were given.
PUBLIC COMMENTS
No public comments were given.
Upon motion the meeting adjourned.
ADOPTED: December 15, 2015
City Clerk
Mayor
December 15), 2015
Move that the following bicls be received and tiled:
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
DOME RELOCATION PROJECT
1, A & K C011St1'L1Ct1onx
2. i'vtP Lawson Collstr ICUOII
3. Pinnacle, Inc.
"denotes recommended bid
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CITY OF PADUCAH
December 15, 2015
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Date
CITY OF PADUCAH
PERSONNEL ACTIONS
FIRE SUPPRESSION
Blackwell, Jacob
Kirkham, Timothy
Leath. C Jason
Jones, Britt
Blackwell, Jacob
PLANNING • SECTION 8
Swift Donna L
CITY OF PADUCAH
PERSONNEL ACTIONS
December 15, 2015
PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARYASS IGNMENTS
PREVIOUS POSITION
CURRENT POSITION
NCS/CS
FLSA
EFFECTIVE DATE
AND BASE RATE OF PAY
AND BASE RATE OF PAY
Firefighter
Firefighter/Relief Driver
NCS
Non -Ex
December 3, 2015
$13.75/Hr
$14.35/Hr
Firefighter/Relief Driver
Fire Lieutenant
NCS
Non -Ex
December 3, 2015
$14,85111r
$16,08/Hr
Fire Lieutenant
Fire Captain
NCS
Non -Ex
December 3. 2015
$16.231Hr
$17,33/Hr
Acting Fire Lieutenant
Firefighter/Relief Driver
NCS
Non -Ex
January 5. 2016
516.08/Hr
$14.85/Hr
Acting Fire Captain
Fire Lieutenant
NCS
Non -Ex
January 5. 2016
517.20/Hr
$16.08/Hr
EPW - ENGINEERING SERVICES
Nuckolls Amy D
Housing Specialist Housing Specialist NCS Non -Ex December 24, 2015
520.51/Hr $21.95/1 -Ir
Executive Assistant I Executive Assistant I NCS Non -Ex December 24, 2015
$16.99/Hr $17.84/Hr
Agenda Action Form
Paducah City Commission
Meeting Date: December 15, 2015
Short Title: Tennis Court Usage Agreement with St. Mary High School
❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Mark Thompson,
Presentation By: Mark Thompson
Background Information: The Paducah Tennis Association, through their fund raising efforts for the
Noble Park tennis shelter/restroom project, found an interested anonymous donor interested in donating $10,000
to the project on behalf of the St. Mary High School team. The gift would be given provided the SMHS tennis
team would be given use of the tennis courts for the next twenty years at no additional cost. Currently, Si/IHS
makes an annual payment to the City for this use of these courts.
Goal: [:]Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name: Tennis Court Shelter Project Finance
Account Number: 010-8821-536.23-07
Project Number: PA0101
Staff Recommendation: Approval the agreement
Attachment: Paducah Tennis Association Letter
Proposed agreement with St. Mary High School
MHT
lr
Department Head
City Clerk
City Manager
19336,
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY,
AND THE PADUCAH TENNIS ASSOCIATION, WITH RESPECT TO USE OF THE NOBLE
PARK TENNIS COURTS BY ST. MARY HIGH SCHOOL; AI THORIZING THE
EXECUTION OF THE AGREEMENT
WHEREAS, the City of Paducah, Kentucky (the "City"), owns and maintains
tennis courts located in Noble Park (the "Tennis Courts") for public use and enjoyment;
WHEREAS, the Padticall Tennis Association ("PTA") desires to secure the use
Of four (4) of the Tennis Courts for the St. Mary High School tennis team at specified tines for
twelve (12) \\eeks per year for the next twenty (20) years for the purpose of holding matches and
practices in exchange for transferring ten thousand dollars (510,000.00) to a hind established and
controlled by the City to pay for the construction of a restroom and shelter facility located near
the Tennis Courts;
WHEREAS, the City has determined that permitting the St. Mary High School
tennis team to use the Tennis Courts and constructing a new restroom and shelter facility near the
Tennis Courts will promote the public purposes of providing recreational facilities for the use
and enjoyment of the citizens and residents of the City; and
NVH>rREAS, the City and PTA now desire to enter info an agreement prop idinif
fOr the use of the Tennis Courts by the St. Mary High School tennis team, subject to the terms
and conditions set forth in the "Noble Park Tennis Courts User Agreement."
NOW THEREFORE, BE IT ORDERED BY THE CITY COMMISSION OF
THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
Section 1. Recitals and Authorization. The City hereby approx es the Noble Park
Tennis Courts User Agreement (the "Agreement") among the City and PTA in substantially the
form attached hereto as Exhibit A and made part hereof. It is further determined that it is
necessary and desirable and in the best interest of the City to enter into the Agreement for the
purposes therein specified, and the execution and delivery of the ;agreement is hereby authorized
and approved. The Mayor is hereby authorized to execute the Agreement With such chances not
inconsistent with this Order and not substantially adverse to the Cliy as may be approved by the
official exzcutina the same on behalf of the City. The approval ofsuch chancres by said official,
and that such are not substantially adverse to the City, shall be conclusively evidenced by the
execution of the Agreement.
Section 2. Severability. If any section, paragraph or provision of this Order shall
be held to be invalid ol- unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Order.
Section 3. Compliance With O en Meetings La`vs. The City Commission hereby
finds and determines that all formal actions relative to the adoption of this Order were taken i11
all open meeting of this City Commission, and that al[ deliberations of this City Commission and
of its committees, if any, which resulted in formal action, \were in meetings open to the public, in
full compliance with applicable legal requirements.
Section 4. Conflicts. All ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and
the provisions of this Order shall prevail and be given effect.
Section 5. Effective Date. This Order shall be in hull force and effect on and after
the date as approved by the Board of Commissioners of the City ol' Paducah, Kentucky.
MAYOR
ATTEST
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, December 15, 2015
Recorded by Ta nmara S. Sanderson, City Clerk, December 15, 2015
`,mo\agree-tennis courts
EXHIBIT A
NOBLE PARK TENNIS COURTS USER AGREEMENT
See attachment.
CITY OF PADUCAH, PADUCAH TENNIS ASSOCIATION AND ST. MARY
HIGH SCHOOL
NOBLE PARK TENNIS COURTS USER AGREEMENT
The Paducah Tennis Association on behalf of St. Mary High School will channel $10,000 from an anonymous
donor to the City of Paducah's tennis/restroom shelter fund. The tennislrestroom shelter is to be built in Noble
Park by the existing tennis courts. Upon receipt of said funds this user agreement authorizes St. Mary High
School to use four of the Noble Park Tennis Courts for a period each yeer not to exceed twelve weeks during the
Kentucky High School Athletic Association tennis season for home matches and practice. Four courts will be
made available to St. Mary High from February 15 to May 14 each yearfor the next twenty years (3 PM to 6:00
PM on Mon to Fri only). This agreement terminates at midnight on May 15, 2035.
An additional $250 user fee is set for all courts for the entire day fortournaments and special events.
• St. Mary High School, while under this user agreement, is not required to pay the full tournament and special event
rental fee if the event in questions is used as one of their daily rental uses. The remainder will be prorated.
• One court is to remain available for public use at all times.
• No matches are to be played after 10:00 PM the park gates will be closed at 11:00 PM.
• User fees are not refundable,
• Inclement weather will not extend the yearly usage of the courts.
• No tennis equipment is provided with this facility user agreement.
• All the above agreements include the parking facilities and bleachers adjacent to the courts.
• The Paducah Parks Services supplies one portable toilet at the tennis tours March through October. Extra toilet
facilities are the responsibility of the renter and are not included in this agreement. Upon completion of a new
tennis/restroom shelter Paducah Parks Service will terminate the use of portable toilets at this location.
• St. Mary High School will be responsible for clean up of the facility before they leave daily.
• If the usage reaches a point where behavior is deemed out of hand, the Paducah Parks Services and Paducah Police
Department have the right to terminate that day's usage and eject participants and all guests from the premises
without refund of any user fee.
• St. Mary High School is responsible for all damages and agrees to pay for repairs or necessary replacements that
occur due to vandalism, loss and theft that occur during their scheduled rental times except for normal wear and tear,
St. Mary High School may prepare and serve refreshments and food in the facility area during a rental for their
guests only. Food preparation and sale is subject to all health department regulations and all City, State and Federal
laws and regulations.
• Permits for weekend tournaments must be signed and the fee paid at least one week before the rental is to take place.
• NO ALCOHOLIC BEVERAGES ARE ALLOWED IN CITY PARKS
' THE CITY PROVIDES NO INSURANCE FOR THE SPONSORS, PARTICIPANTS, OR SPECTATORS OF
EVENTS HELD AT THE NOBLE PARK TENNIS FACILITY.
St. Mary High School will provide to the City of Paducah a $2,000,000 certificate of liability insurance naming the
City as an additional insured for each year that this agreement is in force.
BY SIGNING BELOW, I UNDERSTAND AND AGREE TO ALL OF THE TERMS OF THIS
USER'S POLICY.
St. Mary High School Authorized User Date
Paducah Tennis Association
Mayor, City of Paducah
Date
Date
Agenda Action Form
Paducah City Commission
`leeting Date: December 15, 2015
Short. Title: Authorize Second Extension to Hotel Development Agreement
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Doolittle
Presentation By: Pederson
Background Information:
The Hotel Development Agreement adopted this past ,lune, included a requirement by the city that the hotel
enter into a management agreement with the Paducah -McCracken Convention Center Corporation (CCC) for
operations at the convention center. The time to work through those issues and come to an agreement between
the parties proved unworkable, so Municipal Order 1897 was adopted on October 20 to provide for an extension
of the development agreement for that single issue. The agreement authorized by the Municipal Order expires
on December 15. Where is no reason to believe an agreement will be in place by that time. This second
amendment will give the hotel until March 1, 2016 to come to an agreement with the CCC.
Goal: ®Strong Economy ❑ Quality Services[] Vital Neighborhoods® Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Staff Recommendation:
The staff recommends approval
City Clerk Ci y lvlanager
Department Head
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY,
AUTHORIZING A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT
AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND
PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A PUBLIC PROJECT;
AUTHORIZING THE EXECUTION OF THE AGREEMENT
WHEREAS, on June 29, 2015, the City and Paducah Riverfront Hotel LP (the
"Developer") entered into a Hotel Development Agreement (the "Development Agreement"),
whereby the City and the Developer agreed that the City would lease 600 North 4`h Street,
Paducah, McCracken County, Kentucky (the "Premises") to the Developer in exchange for the
Developers agreement to construct, develop and operate an upscale hotel on the Premises (the
"Project"); and
WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which
authorized the City Manager to sign an agreement with Paducah Riverfront Hotel LP to grant an
extension to the time period described in Section 4. h. and Section 6. c. of the Development
Agreement in order to provide the Developer and the Paducah -McCracken County Convention
Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or
operational agreements for the Convention Center and eliminating this commitment of
Developer as a Condition Subsequent to the City's commitment to lease the Property to the
Developer for the Project ; and
WHEREAS, the City desires to grant a second extension to the time period
described in Section 4. h. and Section 6. c. of the Development in order to provide the
Developer and the Paducali-McCracken County Convention Center (the PMCCC") sufficient
time to negotiate and execute definitive management and/or operational agreements for the
Convention Center and eliminating this commitment of Developer as a Condition Subsequent to
the City's commitment to lease the Property to the Developer for the Project.
NOW THEREFORE, BE IT ORDERED BY TIIE CITY COMMISSION OF
THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS:
Section 1, Recitals and Authorization. The City hereby approves the Extension
Amendment to Hotel Development Agreement (this "Agreement") among the City and the
Developer in substantially the form attached hereto as Exhibit A and made part hereof. It is
further determined that it is necessary and desirable and in the test interest of the City to enter
into the Agreement for the purposes therein specified, and the execution and delivery of the
Agreement is hereby authorized and approved. The City Manager is hereby authorized to
execute the Agreement with such changes not inconsistent withthis Order and not substantially
adverse to the City as may be approved by the official executing the same on behalf of the City.
The approval of such changes by said official, and that such are not substantially adverse to the
City, shall be conclusively evidenced by the execution of the Agreement.
Section 2. Severability. If any section, paragraph or provision of this Ordinance
shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of
such section, paragraph or provision shall not affect any of the remaining provisions of this
Ordinance.
Section 3. Compliance With Open Meetings Laws, The City Commission hereby
finds and determines that all formal actions relative to the adoption of this Order were taken in
an open meeting of this City Commission, and that all deliberations of this City Commission and
of its committees, if any, which resulted in formal action, were in meetings open to the public, in
full compliance with applicable legal requirements.
Section 4. Conflicts. All ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and
the provisions of this Order shall prevail and be given effect.
Section 5. Effective Date. This Order shall be in bill force and effect on and after
the date as approved by the Board of Commissioners of the Cit; of Paducah, Kentucky,
MAYOR
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, December 15, 2015
Recorded by Tammara S. Sanderson, City Clerk, December 15, 2415
\mo\agree-extension-2nd-hotel development
2
EXHIBIT A
SECOND AMENDMENT TO DF,VELOPMENT .AGREEMENT
A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT
THIS EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT made and
entered into on this day of December, 2015 (the "Effective Date") by and between
PADUCAH RIVERFRONT HOTEL LP, a Kentucky ULPA Limited Partnership, by and
through its General Partner, Paducah Hotel Inc., a Kentucky corporation, having an address of
1401 Spring Bank Drive, Building A. Suite 8, Owensboro, KY 42303, (hereinafter referred to as
the "Developer"); CITY OF PADUCAH, a Kentucky home class city having an address of 300
South 5 1 Street, PO Box 2267, Paducah, KY 42002-2267 (hereinafter referred to as the "City").
WITNESSETH:
WHEREAS, on June 29, 2015, the City and the Developer, entered into a Hotel
Development Agreement (the "Development Agreement") regarding the Developer's
development and construction of an upscale brand hotel franchised by a major hotel chain and
the further use, occupancy, operation, management by the Developer of the hotel and the
publically owned convention center, generally known as the Julian Can•oll and Paducah Expo
Convention Center (the "Convention Center") (the "Project"); and
WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which
authorized the City Manager to sign an agreement with Paducah Riverfront Hotel LP to grant an
extension to the time period described in Section 4. h. and Section 6. c. of the Development
Agreement in order to provide the Developer and the Paducah-IvlcCracken County Convention
Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or
operational agreements for the Convention Center and eliminating this commitment of
Developer as a Condition Subsequent to the City's commitment to lease the Property to the
Developer for the Project ; and
WHEREAS, the City desires to grant a second extension to the time period described in
Section 4. h. and Section 6. c. of the Development in order to provide the Developer and the
Paducah -McCracken County Convention Center (the PMCCC'') sufficient time to negotiate and
execute definitive management and/or operational agreements for the Convention Center and
eliminating this commitment of Developer as a Condition Subsequent to the City's commitment
to lease the Property to the Developer for the Project.
NOW THEREFORE, for and in consideration of $1.00 cash in hand paid, the receipt and
sufficiency is hereby acknowledged by all parties, and the mutual covenants and conditions
contained herein the parties agree as follows:
Extensions under the Development Agreement.
a. Section 4. Subparagraph h., of the Development agreement is hereby
revoked and stricken in its entirety and shall read as follows:
4. h. Negotiate and execute definitive management and/or operational
agreements with PMCCC to operate the Convention Center on or before the 1 st day of March,
2015.
b. Section 6. Subparagraph c., "Conditions Subsequent," is hereby revoked
and stricken in its entirety.
2. Reaffirmation of the Development Agreement. Except for the extension and
modifications set forth herein, all other terms and provisions of the Development Agreement
entered into between the parties are expressly acknowledged, reaffirmed, and ratified by all
parties hereto. All parties hereby agree to perform in strict accordance with the terms and
provisions as set forth under the Development Agreement.
4. Miscellaneous Provisions. This Agreement shall be fully binding upon the parties
hereto and their heirs, successors, and assigns as of the Effective Date.
N WITNESS WHEREOF, the parties have respectively caused this Agreement to be
executed on the day and year first above written.
DEVELOPER:
PADUCAH RIVERFRONT HOTEL LP,
By: Paducah Hotel Inc., a Kentucky corporation,
Its General Partner
By._
Title:
GUARANTOR:
CITY:
GLENN D. HIGDON
GLENN D. HIGDON
CITY OF PADUCAH, KENTUCKY
Title:
4
A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT
THIS EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT made and
entered into on this day of December, 2015 (the "Effective Date") by and between
PADUCAH RIVERFRONT HOTEL LP, a Kentucky ULPA Limited Partnership, by and
through its General Partner, Paducah Hotel Inc., a Kentucky corporation, having an address of
1401 Spring Bank Drive, Building A, Suite 8, Owensboro, KY 42303, (hereinafter referred to as
the "Developer"); CITY OF PADUCAH, a Kentucky home class city having an address of 300
South 5'h Street, PO Box 2267, Paducah, KY 42002-2267 (hereinafter referred to as the "City").
WITNESSETH:
WHEREAS, on June 29, 2015, the City and the Developer, entered into a Hotel
Development Agreement (the "Development Agreement") regarding the Developer's
development and construction of an upscale brand hotel franchised by a major hotel chain and
the further use, occupancy, operation, management by the Developer of the hotel and the
publically owned convention center, generally known as the Julian Carroll and Paducah Expo
Convention Center (the "Convention Center") (the "Project"); and
WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which
authorized the City Manager to sign an agreement with Paducah Rii-erfront Hotel LP to grant an
extension to the time period described in Section 4. h. and Section 6. c. of the Development
Agreement in order to provide the Developer and the Paducah -McCracken County Convention
Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or
operational agreements for the Convention Center and eliminating this commitment of
Developer as a Condition Subsequent to the City's commitment to lease the Property to the
Developer for the Project ; and
WHEREAS, the City desires to grant a second extension to the time period described in
Section 4. h. and Section 6. c. of the Development in order to proi-ide the Developer and the
Paducah -McCracken County Convention Center (the PMCCC") sufficient time to negotiate and
execute definitive management and/or operational agreements for the Convention Center and
eliminating this commitment of Developer as a Condition Subsequent to the City's commitment
to lease the Property to the Developer for the Project.
NOW THEREFORE, for and in consideration of $1.00 cash in hand paid, the receipt and
sufficiency is hereby acknowledged by all parties, and the mutual covenants and conditions
contained herein the parties agree as follows:
Extensions under the Development Agreement.
a. Section 4. Subparagraph h., of the Development agreement is hereby
revoked and stricken in its entirety and shall read as follows:
4. h. Negotiate and execute definitive management and/or operational
agreements with PMCCC to operate the Convention Center on or before the 1 st day of March,
2015.
b. Section 6. Subparagraph c., "Conditions Subsequent," is hereby revoked
and stricken in its entirety.
2. Reaffirmation of the Development A reement. Except for the extension and
modifications set forth herein, all other terms and provisions of the Development Agreement
entered into between the parties are expressly acknowledged, reaffirmed, and ratified by all
parties hereto. All parties hereby agree to perform in strict accordance with the terms and
provisions as set forth under the Development Agreement.
4. Miscellaneous Provisions. This Agreement shall be fully binding upon the parties
hereto and their heirs, successors, and assigns as of the Effective Date.
IN WITNESS WHEREOF, the parties have respectively caused this Agreement to be
executed'on the day and year first above written.
DEVELOPER:
PADUCAH RIVERFRONT HOTEL LP,
By: Paducah Hotel Inc., a Kentucky corporation,
Its General Partner
By:
GLENN D. HIGDON
Title:
GUARANTOR:
GLENN D. HIGDON
CITY:
CITY OF PADUCAH, KENTUCKY
tjy
Title
2
Agenda Action Form
Paducah City Commission
Meeting Date: 12-08-2015
Short Title: Paducah Po«,er System Annual Financial Audit — FY2016-FY2019
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Dave Carroll & Jonathan Perkins
Presentation By. Jonathan Perkins
Background Information:
The Little TVA Act provides that an annual audit shall be made of the operations
of the _Electric Plant Board (Paducah Power System — PPS). The Act specifically
provides that the City Commission shall select the auditor. Kentucky Revised
Statute 96.840 further specifically provides that the audit shall constitute an
operating expense of the Electric Plant Board. The independent Certified Public
Accounting firm of Williams, Williams and Lentz (WWL) has conducted this
audit for the last several years.
PPS staff prepared a request for proposal (RFP) for the audit and advertised in the
local paper. The RFP requested that auditing firm's proposal cover the fiscal years
2016 through 2019. Proposals were accepted through October 30, 2015.
Williams, Williams and Lentz, LLP Certified Public Accountants submitted
proposal, for all four years in total, that will not exceed $61,000.
Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: Finance
Staff Recommendation: Accept the WWL proposal for fiscal years 2016-2019.
Attachments: Request for proposals (RFP) and the WWL proposal
Department Head City Clerk 4ityMana�ger
S:''Jon Perkins Word Sister Agencies'PPS'AudIt PPS AAF - FY2016 - FY20 MDoc
Agenda Action Forni
Paducah City Commission
11jeeting Date: December 8, 2015
Shot -t Title: Purchase of 10 (ten) Police Pursuit Rated SUV's for the Police
Department
Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Randy Crouch, EPW Maintenance Supt.
Kathy Wyatt, EPW Admin Asst. III
Presentation By: Brandon Barnhill, Police Chief
Background Information:
On November 24, 2015, sealed written bids were opened fort'ne purchase of ten (I0T)) olice
Pursuit Rated SUV's to be used by the Police Department. T-,vo bids total were received.
They were Paducah Ford S331,844.00 and Linwood Motors S352,500,00. The delivery time
will be 60 days after contract execution.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods []Restored Downtowns
Funds Available: Account Name: Rolling StocloVehicles2� Zt,J
Fleet tease Trust Fund Fin nee
Account Number: 071-0210-542-4005
Staff Recommendation:
To receive and file the bid and adopt an Ordinance atithoriziag the Mayor to execute a
contract with Paducah Ford for the purchase of (ten) 10 Police Pursuit Rated SUV's for use
by the Police Department in the total amount of $331,844.00.
Attachments:
Bids, Bid Tab, Advertisement, Proposed Contract
�De
Cite Clcr %
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Agenda Action Fortn
Paducah City Commission
Meeting Date: December 8, 2015
Short Title: Contract for the City of Paducah's Fuel Supply 2016-2017
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Randy Crouch, EPW Maintenance Supt,
Kathy Wyatt, EPW Admin Asst III
Presentation By: Rick Murphy, P.E., City Engineer-11iibtic Works Director
Background Information:
On November 24, 2015 «ritten bids were received for the City of Paducah's requirement of
Fuel for the 2016 and 2017 calendar years with two additional one-year renewal options if
agreed by both parties. JSC Terminal, LLC dba Mid West Terminal submitted the only bid
and upon review was found to be responsive in accordance with the specifications. JSC
submitted a bid price of a daily adjustment of $0.09 per gallon above the Oil Price
Information Service (OPTS) for all three fuels required: Gasoline (87 Octane), Diesel Fuel
(Grade 92) and Diesel Fuel Off -Road (High Sulfur),
Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Doxvntonns
Funds Available: Account Name: Various Department Accounts� 1 V =1S
Account Number: ]J11h nce
Staff Recommendation: `X✓
To receive and file the bid submitted for the City of Paducah's requirement of Fuel for the
2016 and 2017 calendar years with two additional one-year reneNA'al options, if agreed by
both parties; and to adopt an Ordinance authorizing the Mayor to enter into a contract with
JSC Terminal, LLC dba Mid Nest Terminal for the supply of Fuel with a daily adiustment of
$0.09 per gallon above the Oil Price Information Service (OPTS) for all three fuels required
by the City: Gasoline (87 Octane), Diesel Fuel (Grade 42) and Diesel Fuel Off -Road (High
Sulfur).
Attachments:
Bids, Bid Tab, Advertisement, Proposed Contract
`Departm t I4ea City Cleric tty onager
Agenda Action Form
Pad>_lcah City Commission
Meeting Date: December 8, 2015
Shot -t Title: Supplemental Agreement No. 1 with the Commonwealth of
Kentucky, Transportation Cabinet, Department of Highways for the Riverfront
Improvement Project Phase 1-B
®Ordinance ❑ Emergency ❑ Municipal Order 0 Resolution ❑ Motion
Staff work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On May 19, 2015, Ordinance +,-2015-05-8238 was adopted authorizing the execution of an
Agreement with the Commomvealth of Kentucky, Transportation Cabinet to reimburse the
City of Paducah up to $3,920,000 of FHWA federal funds allocated for the "Paducah
Waterfront Development," aka "Riverfront Redevelopment Project Phase 1-B." This
Agreement, copy attached, was fully executed on June 16, 2015 by both parties.
Recently, the Commonwealth of Kentucky, Kentucky Transportation Cabinet, Department of
Highways, announced that up to $1,525,000 additional reimbursable state funding was to be
made available to the City for completion of the Riverfront Redevelopment Project Phase I -
B. Therefore, the total federal and state reimbursable funding provided to the City would
amount to $5,445,000.
In accordance with the Original Agreement and the Supplemental Agreement, the City will
be reimbursed by the KYTC after the w=ork has been completed in accordance with all
FHWA and KYTC regulations, policies and procedures, Additionally, the City will be
responsible for all costs in excess of $5,445,000 as well as any costs deemed ineligible by the
KYTC.
Goal: ZStrong Economy ®Quality Services ❑Vital Neighborhoods XRestored Donmtovvns
Funds Available: Account Name: RF 1-B FHWA & KYTC {� I L/
Project Number: 040-3315-532-2307 d,,! Finance
Account number: DT0020 l�i
Agenda Action Form
Staff Recommendation:
Page 2
To adopt an Ordinance authorizing the Mayor to execute Supplemental Agreement 91
betN,veen the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways
and the City of Paducah for additional reimbursable state in the amount up to $ 1,525,000;
which would then total $5,445,000 for reimbursable federal and state funding for the
Riverfront Redevelopment Project Phase 1-B.
Attachments:
Original Agreement and Ordinance
Supplemental Agreement No.l
4Depar-ILm t Had Cit} Clerk City 1t/tanager
Agenda Action Form
Paducah City Commission
fleeting Date: 8 December 2015
Short Title: Mobile Surveillance Camera System Contract Award
® Ordinance ❑ Emergency ❑ Municipal Order ❑ ReAution ❑ Motion
Staff Work By: David White, Sheryl Chino
Presentation By: Chief Brandon Barnhill
Background Information: On December 2, 2015, the Police Department opened bids for the
Mobile Surveillance Camera System funded in part with 2015 ?port Security Grant Funds. The
City received one bid from Netvision 360 Group for $45,643,50. The Mobile Surveillance
Camera System will provide security surveillance of the floodwall and downtown
infrastructure. The Port Security Grant Program will provide $37,121.00 of the total project
cost. The balance of funding will be provided through accountn umber 040-0102-511.23-07.
Goal: ❑ Strong Economy Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
i`
l j
Funds Available;
Project Name: 2015 Port Security
in din e hector
Project #: EQ0025 -/
File #: 6.277
Acct. 4: 040-0102-511.23-07
Budget: $49,495
Source of Funds: $37,121 federal grant, $12,374 local match to be provided from the
Police Dept's FY2016 operating budget
Staff Recommendations: Staff recommends contract for the Mobile Surveillance
Carrera System be awarded to Netvision 360 Group in the amount of $45,643.50,
Attachments:
Department Head City Clerk City Manager
Agenda Action Form
Paducah City Commission
Meeting Date: December 15, 2015
Short Title: Authorize a Contract with A&K Constraction, Inc., for the Dome
Relocation Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution R Motion
Staff Work By: Angela Weeks, EFW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
On Thursday, December 10, 2015, sealed bids were opened and read aloud for the Dome
Relocation Project. Three responsive and responsible bids were received, with A&K
Construction; Inc., submitting the lowest responsive bid in the amount of $878,153.00. After
review of the bids it is recommended that the bid proposal ofA&K Construction, Inc., in the
amount of $878,153.00 be accepted for this Project. This bid amount is below the engineer's
estimate of $1 million and within the City's total budgeted relocation cost of $1.6 million.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ®Restored Downtowns
Funds Available: Account Name: 040-8827-536-2307 Wia'n' Account Number: DT0041
Staff Recommendation:
To receive and f le the bids and adopt an Ordinance authorizing the Mayor to execute a
contract with A&K Construction, Inc., in the amount of $878,153.00for the Dome Relocation
Project
Attachments:
Bids, Bid Tab, Advertisement
ORDINANCE NO. 2015 -12 -
AN ORDINANCE ACCEPTING THE BID FOR THE DOME RELOCATION
PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION _1. That the City of Paducah accepts the bid of A & K Construction,
Inc., in the amount of $878,153.00, for the Dome Relocation Project, said bid being in substantial
compliance with the bid specifications, and as contained in the bid of A & K Construction of
December 10, 2015.
SECTION 2. That the Mayor be authorized to etecute a contract with A & K
Construction, Inc., for the Dome Relocation Project authorized in Section 1 above, according to
the specifications, bid proposal and all contract documents heretofore approved and incorporated
in the bid.
SECTION 3. Expenditures for this project will be from project account DT0041.
account number 040-8827-536-2307.
SECTION 4. This ordinance shall be read on tNAo separate days and will become
effective upon publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City- Clerk
Introduced by the Board of Commissioners, December 15, 2015
Adopted by the Board of Commissioners, December 17, 2015
Recorded by Tammara S. Sanderson, City Clerk, December 17, 2015
Published by The Paducah Sun, _
\or&eng\bid-dome relocation project
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Agenda Action Form
Paducah City Commission
Meeting Date: December 15, 2015
Short Title: Final Revised 20142015 (FY2015) Budget Ordinance
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Stacee Young, Jonathan Perkins
Presentation By: Jonathan Perkins
Background Information:
This ordinance represents the final revised budget ordinance for the year 2014-
2015 (FY2015).
The FY2015 budget must be adjusted to reflect all adjustments made
throughout the fiscal year and any adjustments required by the independent
financial auditors (year-end audit adjustments). The revised budget represents
year-end housekeeping & clean up following the close of the fiscal year.
The City's CAFR (audit report) discloses the City's original adopted budget,
revised final budget and actual expenditures for the fiscal year audited all in
one place for full disclosure to the reader.
Goal: ®Strong Economy ® Quality Services® Vital Neigliborhoods® Restored Downtowns
Funds Available: Account Name: NA 7 ��--
Account Number: NA Fi lance
Staff Recommendation:
Approve the final revised 2014-2015 (FY2015) Budget Ordinance
Attachments:
FY2015 Budget Ordinance (final)
O
Department Head City Clerk City Manager
R:' Finance Budget Budget Ordinance' FY2015,Agenda Action Fonn (AAF) - Budget ordinance (Filial j 12-(5-2015. FY2015. Doe
ORDNANCE NO 2015.12 -
AN ORDINANCE REPEALING ORDINANCE 2014.6.8155 AND ADOPTING THE CITY OF PADVCAH, KENTUCKY, REVISED ANNUAL
BUDGET FOR TILE FISCAL YEAR JULY I, 2014, THROUGH ME 30, 2015, BY ESTWIATLNG REVENUES A.YD RESOURCES AND
APPROPRL4TrNG FU\ZS FOR THE OPERATION OF CITY GOVERnfENT
WHEREAS, an annual budget proposal has been prepared and delivered to the City Commission; and
WHEREAS, the City Commission has reviewed such proposed budget and made the necessary modiftcsims
BE IT ORDAINED BY THE CRY OF PADUCAH, KENTUCKY
SECTION I That the City of Paducah hereby repeats Ordinance NO 2014-6.8155 and adopts the Fo9ou•ing estimate of revenues and resources
as the Cay of Paducah, Kentucky Revenue Budget for Fiscal Year 2014.2015
RACsy ClerktTuumrSljfr-E■ceonudget 2014-2015.fnal-revisedtordmanee
MUNICIPAL
FY2015
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FUND
(01)
(03)
(04)
(06)
(08)
SOURCES.,
CASH FROM FUND RESERVE
138,275
83,800
W'EU� UES
PROPERTY TAXES
6,595300
LISC, PERMITS,
OTHER TAXES
23,140,585
592,240
4,664,150
GRANTS, CONTRJDUTIONS
866,010
237,50",
FINES & FORFEITURES
102,995
PROP RENTAL & SALES
414,405
CHARGES FOR SERVICES
672,125
INTEREST INCOME
124,890
9,630
RECREATION, 07 HER FEES
115,395
64,920
MISCELLA\-EOUS
251.880
32,283,585
601,870
4,729,070
237,580
(3,370)
TOTAL REVENUES
FUND TRAN SFERS IN'
549,465
800.000
315,750
32,971,325
1.401,870
5,044,820
237,5:0
80,430
TOTAL SOURCES
GENERAL
FY2015
COURT
DEBT
E911
AWARDS
SF,RVICE
CiP
BOND
FUND
FUND
FUNIT)
FUND
FUND
(12)
(13)
(30)
(40)
(42)
SOURCES:
CASH FROM) FUND RESERVE
105
RET •EA'IJES.
PROPERTY TAXES
LISC, PERn41TS,
OTHER TAXES
629,040
591,720
GRANTS. CONTRMU TIONS
427,915
1,618,6) 0
FINES & FORFEITURES
38,570
PROP RENTAL & SALES
289,000
127,645
CHARGES FOR SERVICES
52,540
17,540
INTEREST NCOME
1,095
1,415
5,095
RECREATION, OTHER FEES
279.00
4,2?5,000
MISCELLANEOUS
1,058,110
39,985
923,260
2,043,225
4,230,095
TOTAL REVENUES
FUNDTRANSFERS IN
518,525
2,200,815
4,378105
{,576,740
39,985
3,124,075
6,421,830
4,230,095
TOTAL SOURCES
RACsy ClerktTuumrSljfr-E■ceonudget 2014-2015.fnal-revisedtordmanee
FY2015
SOLED
CIVIC
HEALTH
AEPF(PFPF
WASTE
CENTER
RENTAL.
RADIO
INS TRUST
FUND
FU\U
FUND
FUND
FUND
50)
(62)
(63)
(64)
SOURCES:
(72)
(73)
176),(77),(84)
_
SOURCES:
CASH FROM FUND RESERVE
8,875
1,105
11,100
REVENUES -
515
244,270
PROPERTY TAXES
W E.VVES.
LISC, PERMITS,
PROPERTY TAXES
OTHER TAXES
LISC, PERMITS,
GRANTS, CONTRIBUTIONS
42,545
OTHER TAXES
FINES & FORFEfTURES
PROP RENTAL & SALES
42,185
43,485
139,930
120,095
CHARGES FOR SERVICES
4,453,860
INTEREST LNCOME
39,520
PROP RENTAL & SALES
120
6,171
RECREATION, OTHER FEES
3,885
156,765
CHARGES FOR SERVICES
350,715
MISCELLA\7SOUS
958,100
3,751,410
12,285
RNTEREST INCOME
4,581,995
43,485
139,930
126,270
TOTAL. REVENUES
FUND TRANSFERS IN
45,985
6,475
570
4,581,995
98,345
147,510
137,370
TOTAL SOURCES
FY2015
FLEET
FLEET
HEALTH
AEPF(PFPF
SERVICE
TRUST
INSUR
INS TRUST
PENSION
FU'YD
FU\D
FUND
FUND
FUND
(70)
(71)
(72)
(73)
176),(77),(84)
_
SOURCES:
CASH FROM FUND RESERVE
515
244,270
798,975
W E.VVES.
PROPERTY TAXES
LISC, PERMITS,
OTHER TAXES
GRANTS, CONTIMUTIONS
MES & FORPEITURES
PROP RENTAL & SALES
120
753,030
156,765
CHARGES FOR SERVICES
350,715
958,100
3,751,410
12,285
RNTEREST INCOME
27,805
190,380
RECREATION, OTHER FEES
570
100
MISCELLANEOUS
110
350,945
780.835
958,100
3,151,980
359,530
I OT.AL REVF\'UES
F LWD T RANS F E R S IN
189,385
72,830
385,165
510,330
780,835
1,031,445
3,996,220
1,543,670
70TAi SOURCES
R 1C4y ClerkrtammyS',0-Excenpu4gel 2014-2015-fnar•revisea+Ordinance
SECTION 2 The following sums of money are hereby appropriated for Flscat Year 2014.2015
R 1City ClerxC'arrayStut&EscePbaeyet 2014-2015•Gnal•revwsea�Ordin3rce
`fUNICfPAL
FY2015
Aro
GENERAL
PROGRAM
INVESTWENT
CDBG
HOME
FIND
FUND
FUND
FUND
FUND
(01)
(03)
(04)
(06)
08)
APPROPRIATIONS:
GENERAL GOVERNMENT
1370,230
FINANCE
967,845
PRIM
163,640
R6FORNIATION SYSTENIS
586,950
PLANNING
903,605
237,500
46,470
POLICE
9,036,165
FIRE
7,896,070
ENG/PLBLIC WORKS
3,908,685
1,147,955
PARKS SERVICES
2,843,480
CABLE AUTHORITY
82,255
HUMAN RIGHTS
40,050
ENGiNEERLVG
1,110,250
HIJN4AN RESOURCES
229,225
INVESTMENT FUND
662,965
DEBT SERVICE 1 E911
SOLID WASTE OPERATION
FLEET MAINTENANCE
PENSIONS
OTHER (PJC,LEAVE ACCRUAL)
165.635
CASH CARRY FOR1l'RDrRESRV
253.915
55,890
FUND TRANSFERS OUT
3,667,240
1
,325,965
t 33,960
32,971,325
1 1,401,870
5,004,820
237,500
80.430
FOTAL APPROPRJATIONS
GENERAL.
FV2015
COURT
DEBT
E911
AWARDS
SERVICE
CB>
BOND
FUND
FUND
Fb'ND
FUND
FUND
(12)
(13)
(30)
(40)
(12)
APPROPRL43710XS:
GENERAL GO VERN h TENT
990,128
FINANCE
PRDA
INFORNLATION SYSTEMS
PLANNING
348,214
POLICE
17,420
159,168
F (PE
178,63^
ENGIPLBLIC WORKS
2,138.681
PARKS SERVICES
224,635
CABLE AUTHORITY
HUMAN RIGHTS
ENGINEERING
HUMAN RESOURCES
NVESTNIENT FUND
DEBT SERVICE; E911
1,576,710
2,915.605
7,.25,000
SOLD WASTE OPERATION
FLEET MAINTENANCE
PENSIONS
OTHER (PJC, LEAVE ACCRUAL)
CASH CARRY FORtbRDrRESRV
22.565
148,470
1,459,060
5,095
FUND TRANSFERS OUT
923,31
L576,110
39,985
3,124,075
6,421,8)8
4.230,095
TOTAL.APPROPRLATIONS
R 1City ClerxC'arrayStut&EscePbaeyet 2014-2015•Gnal•revwsea�Ordin3rce
FY2015
SOLD)
WASTE
FUND
(50)
CIVIC
CENTER
FUND
(62)
RENTAL
FU'N'D
63)
RADIO
FUND
(64)
APP ROPRJAT/O,VS:
APPROPRJATIO.\:S:
GENERA.. GOVERNMENT
GENERAL GOVERNMENT
FINANCE
FINANCE
47,370
PRDA
80.775
PRDA
INFORMATION SYSTFMS
PLANNING
POLICE
PLANT NG
FIRE
POLICE
ENGIPUBLIC WORKS
37,830
PARKS SERVICES
98,345
ENGIPL'BLIC WORKS
CABLE AUTHORITY
HUMAN RIGHTS
ENGINEERLNG
CABLE AUT14ORlTY
MI MAIN RESOURCES
HUMAN RIGHTS
INVESTMENT FUND
ENGJD�'EERI-NG
DEBT SERVICE 1 E911
KUMANN RESOURCES
SOLID WASTE OPERATION
3,834,400
958.610
3,996,2220
FLEET MAINTENANCE
PENSIONS
DEBT SERVICE r E911
OTHER (PJC, LEAVE ACCRUAL)
SOLD) WASTE OPERATION
CASH CARRY FORWRD�RESRV
497,595
FLEET MAINTENANCE
535,495
FL-NDTRANSFERS OUT
240,000
109,680
90,00
4.581,995
98,345
147,510
137,370
TOTAL APPROPRIATIONS
FY2015
FLEET
SERVICE
FUND
(70)
FLEET
TRUST
FUND
(71)
MSUR
FUND
(72)
HEALTH
INS TRUST
FUND
(73)
AEPFrPFPF
PENSION
FUND
(76),(77),(84)
APPROPRJATIO.\:S:
GENERAL GOVERNMENT
FINANCE
691,aa0
80.775
PRDA
MOR-MATION SYSTEMS
PLANT NG
POLICE
FIRE
ENGIPL'BLIC WORKS
PARKS SERVICES
CABLE AUT14ORlTY
HUMAN RIGHTS
ENGJD�'EERI-NG
KUMANN RESOURCES
958.610
3,996,2220
IWESTNEENT FUND
DEBT SERVICE r E911
SOLD) WASTE OPERATION
FLEET MAINTENANCE
535,495
PENSIONS
1,462,895
OTHER(PJC, LEAVE ACCRUAL)
CASH CARRY FORWRDi'RESRV
4,835
89,395
FUND TRANSFERS OUT
72.835
540,330
780,833
1,03ia45
3,946$20
1,543.670
TOTALAPPROPRLATIONS
SECTION 3 The City Manager and Finance Director mill publish a budget document which reflects the funding priorities set by the City
Commission during their budget workshops and which will be used to interpret the above appropriations on I*CitVs website.
SOON 4 The Ciry, does hereby adopt the followtne financial management policies
A The Genual Frmd's minimum undesignated cash balance shall be 10a/ of the General Fund's budgeted expenditures. The Investment Fund's
minimum undesignated cash balance shall be 10% of the investment Fund's budgeted expenditures The Solid W ate Fund's minimum unreserved cash
balance shall be 10°i of the Solid Waste's budgeted operating expenses The Debt Service Fund's designated fund baiance shall be sufficient to My fund all
outstanding debt including principal and interest, but not less than 5248,000
B The City Manager is authorized to transfer budgeted amounts ben— Amds, departmental budget line nems, ptogects and be-een d-,—, of
devanments and benxeen departments as shOM71 in Section 2.
C Funds designated as Commission contingency shall be obligated upon approval by the City Commission by munripal order
D Funds designated as Administrative contingency shall be obligated at the discretion of the City Manager, hoeexer, the Commission shall be
notified five calendar day s prior to approval of expenditure If any individual member of the Board of Comn issiomers requests Commission review of a
proposed expenditure, the Ctty Manager must bang expendintre before the Commission for approval by municipal order
E City Manager shall assure that recurring revenues and resources are greater than or equal !o recurring expenditures
R Cay Cle:xt7anWtua'•.Excenbudget 2014-2016-finaurevisedt0rdinance
F. The City Manager has the authonry to enact a budget allocation program or to transfer funds to or loin any departmental line item
appropriation
G As new vehicles are acquired the City will fully fund the Fleet Trust Fund in order to replace rollint s'.ock owned by the Fleet Trust Fund as it
achieves obsolescence The Fleet Trust Fund shall be funded with monthly lease charges assigned Welling stoet asduermined by the Finance Director or
his destenee. All rolling stock is owned by the Cttv's Fleet Trust Fund
H The City will maintain a self insurance fund called Health Insurance Trust Fund through the use ofuser fees as set by administrative policy
I The Cm will continue to maintain the Appointive Employees Pension Fund (AEPF) in a fully funded status through sound financial
management and/or annual General Fund transfers as designated In the budget document The AEPF may be coinb'_red with the PFPF should It be
determined, by the Finance Director, that such a combination is administratively more effective and'or fnanciallyprudent
J. In fiscal year 2006, the City Issued a General Obligation Bond for the Police and Firefighters' Pension fund (PFPF) bringing the fund up to an
actuarta)ly sound basis, however, the multiyear recession starting in fiscal year 2009 reduced the fund's corpus lervi,g a new unfunded liability Funding is
provided In the General Fund of this ordinance to further address the PFPF unfunded liability
K The Ctry will provide to all eligible employees up to a 5727.00 per month credit (for the months ofluly • December 201 a) to be applied to the
Comprehensive Health Insurance Benefit Plan (Cafeteria Plan) as directed by the employee In January 2015, thismnchsy ciedit maybe adjusted by the City
Commission as they see fit
L. The City will maintain a special fund called Investment Fund and is considered an extension of the General Fund The Investment Fund will be
funded wirh a l,2 cent increase in the Ciry's occupational license fee (employee payroll withholding tax) This find is dedicated to the following expenditures
related to. economic development, neighborhood re•develooment, infrastructure capital investment and Drooenv iW relief
Irl. The Finance Director or his designee shall place 20% of all cemetery lot sales and 5%of all crypt salts en the Oak Grove Cemetery project
(PF0048). The City Manager or his designee shall be authorized to expend funds from the Oak Grove Cemetery project for the maintenance and upkeep of
Oak Grove Cemetery infrastructure
SECTION 5 Finance Director is responsible for maintaining current table of Estimated Revenues in Section I and Appropriation of Funds in
Section 2 and to pro%We a copy to the City Clerk
If during the course of the year the City Commission adopts Ordinances to anticipate new revenues or tomake new appropriations, the Finance
Director will update these Tables and provide a copy to the Cin Clerk
SECTIO' 66. This ordinance shall be read on two separate days and will become effective upon publication in full pursuant to KRS Chapter J 24
ATTEST
Tammara Sanderson, City Clerk
Introduced by the Board of Commissioners, December 15, 2015
Adopted by the Board of Commissioners, December 17, 2015
Recorded by Tammara Sanderson, City Clerk, December 17, 2015
Published by The Paducoh Sun,
1 -far) or
R.;Gly Clerk%TammySkAExceFlbudgei 201 t�201 yhnabrevisediOrd-stance