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HomeMy WebLinkAbout11-17-15 Agenda PacketROLL CALL INVOCATION CITY COMMISSION MEETING AGENDA FOR NOVEMBER 17, 2015 5:30 ?A1. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE — John Holtgrewe, PTHS Junior ADDITIONS/DELETIONS PRESENTATIONS: 1) Civic Beautification Board Annual Business Awards — M. HA�IMOND & D. LONG 2) BBQ on the River Event Recap — D. BOGGS I. MINUTES II. APPOINTMENT A. Historical Architectural Review Commission B. Cih- Hall Schematic Design Advisory Group III. MUNICIPAL ORDER A. Personnel Actions IV. ORDINANCE — ADOPTION A. Amend Zoning Regulations for Homeless Shelters— S. ERVIN B. Authorize Professional Engineering Service Agreement for Construction Administration and Resident hispection Services for the Riverfront Redevelopment Project Phase 1-B — R. MURPHY V. ORDINANCES —INTRODUCTION A. February Snow Storm FEMA Disaster Funding — S. ERVIN VI. CITY MANAGER REPORT VII. MAYOR & CONIMISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION NOVEMBER 10, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 10, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Capt. Robert Burgess gave the invocation. PLEDGE OF ALLEGIANCE Meg Hancock, Senior at Paducah Tilghman High School, led the pledge. SWEARING IN CEREMONY FOR POLICE OFFICER RECRUITS McCracken Circuit Judge Kaltenbach swore in the following recruits: Danny Slack Conrad Gholson Nicholas Rolens RECOGNIZE THE WINNERS OF THE VETERAN'S DAY ESSAY CONTEST Members of the Daughters of the American Revolution (DAR) Cindy Byrd and Cheryl Bendick announced the 1S`, 2"d and 3`d place contest winners for grades K-12. They are as follows: K-2 I" Place MARLE CAMPBELL 2A Grade McNabb Elementary 2"d Place RUVA DEMBO 2"d Grade McNabb Elementary 3`d Place BENJAMIN RONALD TREVINO 2"d Grade Concord Elementary GRADE 3-5 1" Place DREW MORROW-) Grade Heath Elementary 2"d Place CARSON CHUMBLER 5"' Grade Clark Elementary 3`d Place DANIEL GOLDSBY 3`d Grade Heath Elementary GRADE 6-8 1'' Place LUKE WYATT 9"' Grade North Marshall Middle No 2"d or 3`d place winner in grades 6-8 GRADE 9-12 1'' Place PALMER STROUP 12''' Grade PTHS NOVEMBER 10, 2015 2"d Place PEYTON PATEL 10"' Grade PTHS 3`d Place ANNA GRACE MCGEE 10'x' Grade PTHS ANNOUNCEMENT OF THE DISTINGUICSHED VETERAN Army Capt. Robert Burgess, Chair of the Veterans Day Parade Committee, thanked the City for its support of the Veterans Day Parade and announced that Army Command Sergeant Major Scott Garrett has been chosen as this year's Distinguished Veteran and Parade Marshal. Mayor Kaler presented a Duke of Paducah award to CSM Garrett. DUKE OF PADUCAH Mayor Kaler presented a Duke of Paducah to Kelly and Todd DeRezza for their son, Master -At - Arms Seaman Tyler W. DeRezza. While home on leave from Naples, Italy, MA DeRezza was the first to respond in saving the life of a 13 -year old boy that was hurt in a dirt bike accident. PRESENTATION EFFORTS OF HUD & VETERANS ADMINISTRATION TO ADDRESS HOMELESS VETERANS IN THE PADUCAH-McCRACKEN COUNTY AREA Christopher Taylor, Field Office Director of the U. S. Housing and Urban Development office in Louisville, made a presentation regarding the efforts to end veteran homelessness. Mr. Taylor announced that Paducah is the first city in Kentucky to receive the designation of the federal board to end veteran homelessness. Through Mayor Kaler's initiative the City joined the "Mayors Challenge to End Veteran Homelessness". Representatives from several agencies which are partnering with the City to help end veteran homelessness attended the meeting. The agencies are as follows: Paducah Cooperative Ministry, Marion VA Center, Housing Authority of Paducah, Merryman House, Centerstone Supportive Services for Veteran Families Program, Kentucky Department of Veteran Affairs and City of Paducah Section S Housing Program. At the end of the presentation, Mayor Kaler presented a proclamation to Mr.Taylor proclaiming November 11, 2015; as "Homeless Veterans Support Day". MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the November 3, 2015, City Commission meeting be waived and the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENTS MUNICIPAL HOUSING COMMISSION Mayor Kaler made the following appointment: "WHEREAS, upon the approval of the Board of Commissioners, I hereby appoint Albert Parker as a member of the Municipal Housing Commission, to fulfill the unexpired term of the late Ronald Rudolph. This term will expire July 22, 2016." NOVEMBER 10, 2015 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Albert Parker as a member of the Municipal Housing Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). CITY HALL SCHEMATIC DESIGN ADVISORY GROUP Mayor Kaler offered motion, seconded by Commissioner Abraham, that, "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Fowler Black, Bill Relizulli, Joe Benberry, Hal Sullivan, Michael Sims, and Steve Ervin as members of the City Hall Schematic Design Advisory Group." Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the following documents be received and filed: DOCUMENTS 1. Quitclaim Deed with Aaron Prather for 622, 626, 630, 634 South 12`1' Street and l 115 Ohio Street (MO 1860) 2. Contracts & Agreements: 1. Grant Agreement between the Kentucky Transportation Cabinet Office of Highway Safety and the Paducah Police Department (ORD 2015-09-8293) 2. Engagement Letter with Plante Moran for consulting services (ORD 2015-10- 8322) 3. Agreement with Midway Trailer, Inc. to Purchase One Trench Trailer (ORD 2015-10-8319) 4, Agreement with Paducah Ford to Purchase Two ''V2 Ton 4x4 Pickups (ORD 2015- 10-8321) 5. Agreement with Linwood Motors to Purchase One Pickup Half -Ton 4x4 SSV (ORD 2015-10-8320) 6. Agreement with Linwood Motors to Purchase Three New Compact SUV's (ORD 2015-10-8318) 3. Luther F. Carson Four Rivers Center, Inc. Financial Statements for years ended June 30, 2015 and 2014 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). NOVEMBER 10, 2015 MUNICIPAL ORDER PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCE — ADOPTION ACCEPT RENAISSANCE ON MAIN GRANT AWARD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO ACCEPT FUNDS FOR A RENAISSANCE ON MAIN GRANT FOR THE CITY OF PADUCAWS ARTFUL BIKE RACKS PROJECT." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute all documents necessary with the Kentucky Department for Local Government for a Renaissance On Main Grant in the amount of $5,000 for the ARTful Bike Racks Project located in the downtown historic district. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-11-8324; BK 34 ORDINANCES — INTRODUCTION AMEND ZONING REGULATIONS FOR HOMELESS SHELTERS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 126-72, "HOMELESS SHELTERS" OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This Ordinance amends Chapter 126, Sec. 72, "Homeless Shelters," of the Code of Ordinances of the City of Paducah, Kentucky, so as to bring this Ordinance into compliance with th-- mandates imposed by KRS 65. 870 as may be amended. AUTHORIZE PROFESSIONAL ENGINEERING SERVICE AGREEMENT FOR CONSTRUCTION ADMINISTRATION AND RESIDENT INSPECTION SERVICES FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE I -B Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AN AGREEMENT FOR PROFESSIONAL ENGINEERING CONSTRUCTION ADMINISTRATION AND RESIDENT INSPECTION SERVICES ASSOCIATED WITH THE RIVERFRONT NOVEMBER 10, 2015 REDEVELOPMENT PROJECT PHASE 1-B, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This ordinance is summarized as follows: The City hereby approves an Agreement for professional engineering construction administration and resident inspection services with Bacon Farmer Workman Engineering & Testing, Inc. (BFW) associated with the Riverfront Redevelopment Project Phase 1-B in an amount not to exceed $126,380.00. Further, the Mayor of the City is hereby authorized to execute the Agreement. CITY MANAGER REPORT • City Engineer Rick Murphy informed the public that P & L Railroad will be working on its at -grade railroad crossing improvement on Olivet Church Road next week. The road will be closed to thru traffic Monday through Friday, November 16`h through 20'h Traffic on Olivet Church Road coming from U.S. 60 will be able to access the mall area from James Sanders Boulevard. Traffic on Olivet Church Road coming from Cairo Road will NOT be able to access the mall area. City Manager Pederson reported that he along with Mayor Kaler and Steve Doolittle would be attending the Paducah -McCracken Convention Center Corporation meeting tomorrow to request the Corporation consider taking ownership of the pavilion and finance the relocation of it by using 2% of the 6% transient room tax. If the Corporation agrees, the next step would be for them to make the recommendation to the McCracken County Fiscal Court. The Fiscal Court is the legislative body that would approve legislation allowing the 2% transient room tax to be used. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS No public comments were given. Upon motion the meeting adjourned. ADOPTED: November l7, 2015 City Clerk Mayor CITY OF PADUCAH November 17, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City nager's Signature Date PARKS SERVICES Boyarski, Zachary Gentry. Nlallory POLICE - OPERATIONS Anderson, JOShLia W CITY OF PADUCAH PERSONNEL ACTIONS November 17, 2015 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARY ASSIGNMENTS PREVIOUS POSITION AND BASE RATE OF PAY Administrative Asst 11 - Temp $11.00/H r Recreation Specialist $15.511Hr CURRENT POSITION AND BASE RATE OF PAY Administrative Asst 11- FT $12.60/Hr Recreation Specialist $16.13/Hr TERMINATIONS - FULL-TIME (FIT POSITION REASON Patrolman Resignation NCS/CS FLSA EFFECTIVE DATE NCS Non -Ex November 19, 2015 NCS Non -Ex November 12, 2015 EFFECTIVE DATE November 23, 2015 Agenda Action Form Paducah City Commission Meeting Date: November 10, 2015 Short Title: Zoning Text Amendment Ordinance ® Emergency ❑ Municipal Order ❑ Resolution C] Staff Work By: Stephen Ervin, Joshua P. Sommer Presentation By: Stephen Ervin Background Information: On November 2, 2015; the Paducah Planning Commission held a public hearing and made a positive recommendation to the Paducah City Commission on text changes to Section 126-72 Homeless Shelter. This text amendment originated with the City Commission pursuant to 1CRS 100.211 (2), This Section of the Zoning Ordinance is proposedl to be amended to comply with KRS 65.870, which states that no city can infringe upon State and Federal laws regarding firearm possession. Redundant language was also stricken. Following aro the substantial text changes: See. 126-72. Homeless Shelters The purpose of this section is to establish regulations for the location of homeless shelters in the R-3, R-4, til -1, M-2 and 114-3 Zones, Objectives include minimizing land use conflicts and ensuring that there are adequate services for homeless individuals within the vicinity of the shelter. 1. "Shelter for the homeless" shall mean housing that is limited to occupancy of three - hundred sixty-five (365) days or less by a homeless person. 2. Conditional Use Permit required. Homeless shelters shall only be permitted in the zones listed herein upon receipt of a Conditional Use Permit. The operation of all shelters for the homeless within the City of Paducah shall be contingent upon a Conditional Use Permit from the Board of Adjustment in accordance with Section 126-68 of the Code of Ordinances of the City of Paducah. 3. Each shelter for the homeless shall comply with the following conditions: a. A shelter for the homeless shall provide a minimum of two -hundred (200) square feet of heated building space per resident. b. Shelters for the homeless may not be located within 1000 feet of any other shelter for the homeless or any other use which could be classified as a shelter for the homeless. c. Operation. 1. Shelters for the homeless shall be fully contained within a building owned and/or operated by a government agency or non-profit organization. 2. The operation of a shelter for the homeless shall provide continuous, on-site supervision by an employee and/or volunteer during all hours of operation. 3. No retail sales shall take place on the property ofany shelter for the homeless. 4. T'==r OeGupane-y- A shelter for the homeless may house no more than 50 residents. 5. All homeless shelters shall create and adopt a Code of Conduct that shall be enforced at all times. The Code of Conduct A& include at a minimum the following language: i. Possession or use of illegal drugs is not permitted on the premises. ii. Alcohol is not permitted on the premises. m. — Weapens- are on the preeises. Federal and State firearm control laws shall be strictly enforced on !lie premises. iv. Violence is not permitted on the premises, V. Fires are not permitted on the premises. vi. Loitering in the surrounding neighborhood is not permitted. vii. Littering on the premises or surrounding neighborhood is not permitted. 6. A copy of this said Code of Conduct shall be provided to the Zoning Administrator of the City of Paducah for review by the Board of Adjustment. 7. Lighting. Adequate external lighting shall be provided for security purposes. The lighting shall be stationary, directed away from adjacent properties & public right-of-way and of intensity compatible with the neighborhood. 8 r aund y Aeil ties The development shall provide laundry facilities or laundry service adequate for the number of residents. g r,.nifnen facilities. The development may provide one or more of the following specific common facilities for the exclusive use of the residents and staff: i. Central cooking and dining room(s) ii. Recreation room iii. Counseling center iv. Child care facilities V. Other support services 10. Outdoor aetri i . For the purpose of noise abatement in residential districts; organized outdoor activities shall only be conducted between the hours of 8 a.m. and 9 p.m. It. Staff and services shall be available to assist residents in obtaining permanent shelter and income. 12. The operator of a shelter for the homeless shall have a written management plan including, as applicable, provision for staff training, neighborhood outreach; security, screening of residents to ensure compatibility with services provided at the facility and for training, counseling and treatrnent programs for the residents. 13. ` t uni den& *y: Homeless shelters located in residential districts, when not developed in an individual dwelling unit format, shall not be subject to the underlying zoning district's maximum density standard, but the number of beds shall be limited to six times the maximum number of dwelling units which would otherwise be permitted. 14. Shelters for the homeless shall be located within 2500 feet of a public transportation route. Staff Recommendation: Approval of text changes. Funds Available: Motion: Attachments: Account Name: N/A Account Number: N/A laming, Commission Resolution Finance Agenda Action Form Paducah City Commission Meeting Date: November 10, 2015 Short Title: Professional Engineering Service Agreement for Constniction Administration and Resident Inspection with Bacon Farmer Workman Engineering & Testing, Inc., for the Riverfront Redevelopment Project Phase 1-B ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer' -Public Works Director Background Information: A Notice of Award has been issued to MAC Construction & Excavating, Inc., for the construction of the Riverfront Redevelopment Project Phase t -B and work will then begin soon thereafter. During construction of the Project, certain elements will need Professional Engineering due to the complexity of the Project. Bacon Farmer Workman Engineering & Testing, Inc., (BFW) has proposed to provide the necessary professional engineering services consisting of construction administration and resident inspection services in an amount not to exceed $126,380.00. The scope of work dated October 16, 2015, summarizes the anticipated services to be provided by BFW. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ®Restored Downtowns Funds Available: Account Name: 040-3315-532-2307 i i 1 X45 Account Number: DT0020 %-iance Staff Recommendation: To adopt an Ordinance authorizing the Mayor to enter into aProfessional Service Agreement with Bacon Farmer Workman Engineering & Testing, Inc., for Professional Engineering Construction Administration and Resident Inspection Services associated with the Riverfront Redevelopment Project Phase t -B in an amount not to exceed $126,380,00. Attachments: Professional Engineering Service Agreement for Construction Administration and Resident Inspection for the Riverfront Redevelopment Project Phase 1-$ and the attached Scope of Work dated October 16, 2015. 021 7 i Depart nt eCity Clerk ity Manager 7 Agenda Action Form Paducah City Commission Meeting Date: 17 November 201 Short Title: FEMA Disaster Recovery Funding associated with February 2015 Winter Storni ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By. Sheryl Chino, Chris Yarber Presentation By.� Steve Ervin Backaround Information: The Federal Emergency Management Agency (FEMA) has a«varded $26,682.58 to the City of Paducah for reimbursement of expenditures related to snow removal efforts associated with the February 2015 Winter Storm (FEMA Disaster No.: FEMA -4216 -DR -KY). Expenditures related to the winter storm include: snow removal, overtime costs, equipment usage, equipment rental, and reimbursement for materials such as salt and brine. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtmti ns Funds Available: Account Name: Account Number: Project Number: 001-0000-421.15-00 Finance Staff Recommendation: Accept FEMA awarded for snow removal efforts associated N6th the February 2015 Winter Storm. Attachments: FAt�;" De artment Head City Clerk "lana er ORDINANCE NO. 2015 -12 - AN ORDINANCE ACCEPTING FEDERAL ENIERGENCY MANAGEMENT AGENCY (FEMA) REIMBURSEMENT FUNDS FOR EXPENDITURES RELATED TO SNOW REMOVAL EFFORTS ASSOCIATED WITH THE FEBRUARY 2015 WINTER STORM (FEMA DISASTER NO.: FEMA -4216 -DR -KY) WHEREAS, the City of Paducah has applied for Federal Emergency Management Agency funds for reimbursement of expenditures related to the 2015 February winter storm by resolution adopted on August 4, 2015, by the Board of Commissioners; and WHEREAS, the City has received notification From the Commonwealth of Kentucky Office of Emergency Management that it will reimburse the City a portion of its expenditures, BE IT ORDAINED BY THE CITY OF PADUCXH, KENTUCKY: SECTION I. That the City of Paducah hereby accepts Federal Emergency Management Agency (FEMA) funds through the Commonwealth of Kentucky Office of Emergency Management in the amount of $26,682.58 for expenditures related to snow removal efforts associated with the February 2015 winter storm (FEMA DISASTER NO.: FEMA -4216 - DR -KY). SECTION 2. This ordinance shall be read on t\vo separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners November 17, 2015 Adopted by the Board of Commissioners December 1, 2015 Recorded by Tammara S. Sanderson, City Clerk, December 1, 2015 Published by The Paducah Sun, \ord\eng\FEMA funding — Feb 2015 snow storm RESOLUTION A RESOLUTION AUTHORIZING THE CITY F,NGINEER-PUBLIC WORKS DIRECTOR TO EXECUTE DOCUMENTS FOR AND ON'BEHALF OF THE CITY OFPADUCAH TO APPLY FOR FINANCIAL ASSISTANCE THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY RELATED TO THE FEBRUARY 2015 SNOW STORM BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH,KENTUCKY: SECTION 1. That Rick Murphy, P,E., City Engineer -Public Works Director is hereby authorized to execute for and in behalf of the City of Paducah, a public entity established ander the laws of the Commonwealth of Kentucky, this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. SECTION 2. That the City of Paducah, a public entity established under the Laws of the Commonwealth of Kentucky, hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements printed on the reverse side hereof. SECTION 3. That this resolution shall take effect upon adoption as provided by law. ayor ATTEST: �It i1WXd,W Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners August 4, 2015 Recorded by Tarnmara S. Sanderson, City Clerk, August 4, 2015 Vesoln\F£P'tA Funding — Feb 2015 snow storm CERTIFICATION 1, Tarnmara S. Sanderson, duly appointed and City Clerk of the City of Paducah, Kentucky, do hereby cenify that the above is awe and correct copy of a resolution passed and approved by the Board of Commissioners of the City of Paducah, Kentucky on the 4th day of August, 2015. Date (Official Position) (Signature)