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Home My WebLink About10-27-15 Agenda PacketROLL CALL INVOCATION CITY COMMISSION MEETING AGENDA FOR OCTOBER 27, 2015 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE — Rachael Skibinski, Clark Elementary 5th grader ADDITIONS/DELETIONS I. MINUTES 11. MOTIONS A. R & F Documents III. MUNICIPAL ORDER A. Personnel Changes B. Approve Litter Abatement Grant Application — S. ERVIN C. Use of Spending Credits for Eligible Employees in the 2016 Plan Year — S. DOOLITTLE D. Approve Certification to Kentucky Transportation Cabinet of Safe Load Bridge Capacity Posting for 2015 — R. MURPHY IV. ORDINANCES —ADOPTION A. Purchase of Vehicles: -- R. MURPHY i. 3 --Compact SUV's ii. 1-- Trench Trailer iii. 1--4X4 SSV '/2 Ton Pick Up iv. 2--4X4 %i Ton Pick Ups B. Purchase Professional Services for ERP Contract Negotiations and Development of Statement of Work — G. MUELLER V. CITY MANAGER REPORT VI. MAYOR & COMMISSIONER COMMENTS VII. PUBLIC COMMENTS VIII. EXECUTIVE SESSION OCTOBER 27, 2015 I move that the following documents be received and filed: DOCUMENTS Certificate of Liability Insurance for Charles Smith 2. Deed of Conveyance with Robert & Karen Smith for 3311 Olivet Church Road (MO # 1863) Contracts & Agreements: a. Contract for Services with Paducah Tilghman High School — Tornado League Football (Executed by the City Manager) b. Memorandum of Agreement with Paducah & Louisville Railway, Inc. for improvement to an existing at -grade railway crossing (ORD 2015-10-8305) c. Contract with Peel & Holland Financial Group for Strategic Health Risk Advisor & Strategic Benefit Placement Services (ORD 2015-10-8316) d. Addendum to the Broker Agreement between Anthem Blue Cross Blue Shield and Greg Carlton — Peel & Holland (ORD 2015-10-8316) e. Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue Shield (ORD 2015-10-8314) f. Anthem Health Insurance Benefits Rates Agreement for 2016 (MO # 1865) 4. City of Paducah Police and Firefighters Pension Fund: a. Valuation as of July 1, 2015 b. Statement of Governmental Accounting Standards Numbers 67 and 68 Actuarial Report c. Review of Actuarial Valuation City of Paducah Appointive Employees' Pension Fund Statement of Governmental Accounting Standards Numbers 67 and 68 Actuarial Repert 6. Paducah Water Works Financial Statements for Years Ended September 30, 2015 CITY OF PADUCAH October 27, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City::Manager's Signature Date CITY OF PADUCAH PERSONNEL ACTIONS October 27, 2015 NEW HIRE - FULL-TIME [FIT) EPW - STREET Flenson, Robert L Solid Waste Truck Driver ROW Maintenance Person $17.60/Hr S17.73/1 -Ir Tw[lford, Justin M Parks Laborer - PT/Seasonal ROW Maintenance Person $9.00/Hr $15.96/Hr PARKS SERVICES - MAINTENANCE Overstreet, Donald E Parks Laborer - PT/Seasonal Parks Laborer - Full Tirie $9.00/Hr $13.01/Hr FIRE SUPPRESSION Rosario, Eugenio POSITION RATE NCSICS FLSA EFFECTIVE DATE EPW - STREET Acting Fire Lieutenant FF / Relief Driver $16.23/Hr S14.97/Hr Noble, Rick D ROW Maintenance Person S16.85/Hr NCS Non -Ex October 29, 2015 PAYROLL ADJUSTMENT SITRANSFERSIPROMOTIONS!TEMPORARY ASSIGNMENTS Blackford, Thomas G Parks Maintenance - Laborer Termination PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY EPW - FLEET MAINTENANCE Scutt, James R Fleet Mechanic II EPW Fleet Supervisor NCS Ex October 29, 2015 $19.69/Hr $22.23/Hr Richardson, Casey D Fleet Mechanic 11 Fleet Mechanic II NCS Non -Ex October 29, 2015 $18.53/Hr $20.01 /Hr EPW - STREET Flenson, Robert L Solid Waste Truck Driver ROW Maintenance Person $17.60/Hr S17.73/1 -Ir Tw[lford, Justin M Parks Laborer - PT/Seasonal ROW Maintenance Person $9.00/Hr $15.96/Hr PARKS SERVICES - MAINTENANCE Overstreet, Donald E Parks Laborer - PT/Seasonal Parks Laborer - Full Tirie $9.00/Hr $13.01/Hr FIRE SUPPRESSION Rosario, Eugenio FF / Relief Driver Acting Fire Lieutenant $14.97/Hr $16.23/Hr Rosario, Eugenio Acting Fire Lieutenant FF / Relief Driver $16.23/Hr S14.97/Hr TERMINATIONS - FULL-TIME FIT POSITION REASON PARKS SERVICES Blackford, Thomas G Parks Maintenance - Laborer Termination Headrick, Rhett ROW Maintenance Person Resignation TERMINATIONS - PART-TIME (PIT11TEMPORARY)SEASONAL PARKS SERVICES - MAINTENANCE Belcher, James T Parks Maintenance - Laborer Seasonal Employment Edmonds, Broderick K Parks Maintenance - Laborer Seasonal Employment MCGriff, Patrick S Parks Maintenance - Laborer Seasonal Employment Salvi, John Parks Maintenance - Laborer Seasonal Employment Twilford, Justin Parks Maintenance - Laborer Seasonal Employment NCS Non -Ex October 29, 2015 NCS Non -Ex October 29, 2015 NCS Non -Ex October 29, 2015 NCS Non -Ex July 1, 2015 NCS Non -Ex August 1, 2015 EFFECTIVE DATE October 9, 2015 October 16, 2015 October 1, 2015 October 1, 2015 October 1, 2015 October 1, 2015 October 1, 2015 Agenda Action Form Paducah City Commission Short Title: 2016 Kentucky Litter Abatement Program Application ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution Staff Work B : Chris Yarber; Sheryl Chino Presentation Bv: Steve Ervin Meeting Date: 27 October 2015 ❑ Motion Back round Information: The Kentucky Division of Waste Management (DMW) provides funds across the Commonwealth to local jurisdictions for litter abatement. The litter abatement award amount is based on a street mileage formula with Paducah having 250 miles, In 2015, DMW awarded the Engineering/Public Works Department $14,832.11 for their Street Litter Abatement Program. Engineering/Public Works Department proposes to submit an application to KY Division of Waste Management for 2016 Litter Abatement Award. An award of $14,500 is anticipated for 2016. This award requires no local cash or in-kind match, Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents. Planning Dept, Head City Clerk MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016 KENTUCKY LITTER ABATEMENT GRANT THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR THE ENGINEERING/PUBLIC WORKS DEPARTMENT STREET LITTER ABATEMENT PROGRAM BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1.. The Mayor, or his designee, is hereby authorized to execute an application for a 2016 Kentucky Litter Abatement Program grant through the Kentucky Division of Waste Management for the Engineering/Public Works Department's Street Litter Abatement programs The grant amount wi I l be based on a formula using the total number of street miles xv "thin the City. No local cash or in-kind match is required. SECTION 2. This order will be in full force and effect from and after the date of its adoption. Mayor ATTEST Tammara S. Sanderson. City Clerk Adopted by the Board of Commissioners, October 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, October 27, 20t5 mo\grants\Litter Abatement 2016 Agenda Action Form Paducah City Commission Meeting Date: October 27, 2015 Short Title: Use of spending credits for eligible employees pursuant to the City's group health insurance plan for the 2016 plan year ❑Ordinance ❑ Emergence Z Municipal Order ❑ Resolution ❑ Motion Staff Work By: Missi Dotson, Steve Doolittle, Greg Carlton Presentation By: Steve Doolittle Background Information: The City makes financial contributions to subsidize the cost of the premium charges in the approved health and wellness plan. Allocation of spending credits towards the purchase of certain benefits such as health, dental or vision pursuant to the City's group health insurance plan shall be $8,724 per employee. For those employees who opt out of the City's group health insurance, who were hired prior to January 1, 2014, and can sho«v proof of coverage under another sponsored group health insurance plan are recommended to receive an employer contribution of $2,850.) New participants to the waiver credit, with a hire date after January 1, 201=4 are subject to a $500 maximum employer contribution. In review, any employee should be able to increase their allotment by at least $1000 for participating in the wellness program. By not using nicotine ($250), getting a physical and turning in lab work (5250) and participating in four free events ($500) such as walking a 5k. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Dm-Iito�\-ns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve Attachments: aL-Department Head City Clerk=Cityger MUNICIPAL ORDER NO. A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING CREDITS TOWARDS THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR VISION PURSUANT TO THE CITY'S GROUP HEALTH INSURANCE PLAN BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH,KENTUCKY: Section 1. To be eligible for the benefits provided in Section 2, employees must timely enroll in that portion of the City's group health insurance plan referred to as medical and prescription drug coverage. The City shares the cost of medical, prescription drug, dental and vision coverage with the City employees by contributing $8,724 per employee ("base credit") to be used under the Plan and other applicable credits which may be earned pursuant to the applicable City policy. Section 2. All eligible employees who timely apply for coverage under the City's group health insurance plan (medical and prescription drug coverage) shalt he permitted to redirect any unspent employer contribution toward the applicable pre-tax vehicle (HSA, FSA, HRA) subject to all applicable federal and state laws and regulations and as may be amended from time to time by order of the Board of Commissioners. Any changes requested by the employee due to change in family status shall be considered on a pro -rata basis from the effective date of timely enrollment pursuant to the plan documents of any affected benefit plan. Section 3. A. Employees who opt out of the Cit} -'s group health insurance, who were hired prior to January 1, 2014, and can show proof of coverage under another sponsored group health insurance plan are recommended to receive an employer contribution of $2,850. New participants to the waiver credit, with a hire date after January 1, 2014 are subject to a $500 maximum employer contribution which can be applied to an HRA, deposited on an as accrued basis, as established by the City and which can he amended from time to time by order of the Board of Commissioners. In the event the City in its sole discretion does not accept the creditability of the spouse's employer-sponsored group health insurance plan, other group sponsored health insurance plan, or non -group sponsored health insurance plan, and the employee chooses to remain covered under such group health insurance plan, then such employee shall be governed under the procedures established in Section 4. B. All eligible employees who opt out of the City's group health insurance plan to enroll in a health insurance plan that is riot under a spouse's employer-sponsored group health insurance or other group sponsored health insurance plan shall not be permitted to an employer contribution of any unspent health insurance credits. Section 4. All eligible employees who opt out of the Cty's group health insurance plan (medical and prescription drug coverage) for any reason other than thcse stated in Section 3 above, shall not be entitled to an employer contribution of unspent credits. Section 5. All eligible employees and their spouse ma)� receive the maximum wellness credit that can be earned and that is $2,250 for an employee and $1,0010 for a spouse. Section 6. For all employees who subsequently becotne eligible for coverage under the City's group health insurance plan because of initial employment or aqualifying event (i.e., change in family status), and is timely enrolled under the Plan or opts out of the Plan, shall be governed under the same procedures described in Sections 1-4 above, except any benefitsshall be applied on a pro -rata basis. Section 7. Except as provided under the applicable plan document covering any benefit plan, or HfPAA's special enrollment rights or the United States Internal Revenue Code, or any other applicable federal or state law or regulation, or any participant in the City's group health plan as described in Section 2 or any employee who has opted out of the plan as described in Sections 3 or 4 above, shall be precluded from making any changes to pre-tax elections (HSA, FSA, HRA) once the plan year starts except as otherwise permitted by this Municipal Order. Section 8. This Order shall be in full force and effect from and after the date of its adoption. ATTEST: Tammara S. Sanderson, City Clerk Mayor Adopted by the Board of Commissioners, October 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, October 27, 2015 \mo\ins policy credits 2016 2 Agenda Action Form Paducah City Commissiom Meeting Date: October 27, 2015 Short Title: Certification to Kentucky Transportation Cabinet of Safe Load Bridge Capacity Posting for 2015 ❑Ordinance ❑ Emergency E Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Pro.] Mgr Presentation By: Rick Murphy, PE, City Engineer -Public Works Director Background Informatiotr: Annually, the Kentucky Transportation Cabinet District One office inspects all bridges within the City Limits. There are 13 actual bridges in the City Limits that are maintained by the Cite In order for the City to be eligible for Federal Bridge Replacement and Rehabilitation Funds, the KYTC requires the Mayor to certify that City maintained bridges with safe load capacities of 40 tons or less are posted in accordance with the National Bridge Inspection Standards. There are two bridges with this requirement within the City: ® South 24h Street with a weight limit of 14 Tons. ® Buckner Lane with a weight limit of 18 Tons The weight limit is posted at both locations and has been verified as shown in the attached photos. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downto�Niis Funds Available: Account Name: N/A Account Number: Finance Staff Recommendation: To adopt a Municipal Order authorizing the Mayor to execute the certification that states all city maintained bridges with safe load capacities of 40 tons or less are posted in accordance with the National Bridge Inspection Standards. Attaclunents: KYTC documents, Certification form and Bridge Photos ` Depart ee City Clerltity Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER APPROVING AND AlTHORIZING THE MAYOR TO EXECUTE THE STATEMENT OF COMPLIANCE WITH NATIONAL BRIDGE INSPECTION STANDARDS/BR[DGE POSTING REQUIREMENTS FOR PADUCAH, KENTUCKY CERTIFYING BRIDGES WITHIN THE CITY LIMITS OF PADUCAH ARE POSTED WITH SAFE LOAD CAPACITIES OF 40 TONS OR LESS WHEREAS, the Kentucky Transportation Cabinet District 1, inspects all bridges within the city limits and forwards the reports to the City Engineer's Office for review. correction, and verification, and, WHEREAS, the City Engineer now advises the Vlayor that al l city maintained bridges are posted in compliance with standards as set forth by the Kentucky Transportation Cabinet. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby approves and authorizes the Mayor to execute the Statement of Compliance with National Bridge Inspection Standards/Bridge Posting Requirements for Paducah; Kentucky certifying that bridges Within the city limits of Paducah are posted with safe load capacities of 40 tons or less in accordance with the National Bridge Inspection Standards. The following t% -%!o bridges fall within the requirement: South 24`x' Street with a weight limit of 14 tons Buckner Lane with a weight limit of 18 tons SECTION 2. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners,. October 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, October 27, 2015 �mo"Bridges-KY Safe Load Capacity Posting 2015 Statement of Compliance With National Bridge Inspection Standards, Bridge Posting Requirements foir Paducah, Kentucky This certities that the Cite of Paducah has posted all City nt:-intained bridge structures -� ith safe load capacities less than 40 tons in accordance with the National Bridge Inspection Standards. Paducah City Mayor Date: All City maintained bridge structures \\ ith safe load capacity -.stings less than 40 tons. in the city of Paducah have been posted as required by the Nati anal Inspection Standards. District Bridge Engineer, Date: Chief District Engineer Date: DISTRICT ONE •,� of-��'� ��'4 �< <` �' i��,' �.�� -, :. i 4{�, � ,��;�a ast �F' •tis � b�s�i� a ; � �I .� til •� x �7� �� S'.a�FS 2�`� ; "i .,.� i � a � t� T�g��p7'�F 3 S a.�• �G �y y t ! �1 tii� Ki`- " 11 j l yl, �,r"' •�r. •yy k�'irT��n> i ISE '�� y y �Y�?C�k ,'��°�A t2 s{ •i ( '. air t.� tl }: -,�., - . \ s. y R3 p i LO i� .Y. , ,rry CIIIN- _ .. _'CD •■ , S tJ i if .✓� t . • j+ I :) [Y ((�i + Y •- - - .. to mlKIR, .Y. , ,rry _a o i e y f �l ,�k ��Ys.tr' � � e�'vl . • x,,15 r rpt. 117 77,77-7 F ' f F � F } t 1 It t An `/ < 77 ,�i ..'4r ri t'7j s•'trf .J �. /'r7 .r 11�1� j•7"1 f r.. "� � f � � '�r�:•Y J`� i r.� /its �4� ,{+ ir•��Cs�r 0 tt" Yf r ''' a.' �.� rr,�1' Y •,_•� . I.. _ :J: 111 ago YS61 !:F . . . . . . . . . . . . . . . u :,�flr FA ilii r Al . . . .............. . . . . . . . . . . . TRANSPORTATION CABINET Steven L. Besl"ear of Higl!vvays District 1 Offs c Gove! nn'r '501 Kentucky Darn Road Pac!ucah, KY 4200' (2 701 898-2431 October 1, 2015 Mayor Gayle Kaler City of Paducah P. O. Box 2267 Paducah, Kentucky 42002 Dear Mayor Kaler: Michael W. t< ancoch, P.E. Socretary RECEIVED ENGINEERING DEPARTMENT The annual and bi-annual inspection for bridges in the city of Paducah was completed on September 30, 2015. Attached are copies of our inspection reports for these structures The following is a list of all bridges with weight limits below 18 toes and the posting status of each: PROJECT NUMBER ROAD NAME & NUMBER WEIGHT LIMIT POSTED_ 073CO0045N South 24t Street (CS -'i 331) 14 Tons Yes 073CO0008N Buckner Lane (CS -1000) 18 Tons Yes In order for your City to be eligible for Federal Bridge Replacement and Rehabilitation Funds for the coming year, the bridges listed must be signed for the weigh limit shown. Those listed for less than (3) Tons capacity must be physically barricaded. All signs and barricades must conform to the Manual on Uniform Traffic Control Devices. Upon receipt of this letter, your county has 30 days to properly post or barricade the required structure, then sign, date, and return the statement of compliant_e form to this office. If you have any questions, please contact this office at (270) 898-2431. MM: GWC Enclosures Sincerely, 1A �/. - %, 1 t � - Mike McGregor Chief District Engineer C'.._ rgU�1I I )r'tf0!-tl7ility F.irrlC?'��i