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06-23-15 Agenda Packet
ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONSIDELETIONS CITY COMMISSION MEETING AGENDA FOR JUNE 23, 205 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PRESENTATION: Mayor's Anti -Bullying Youth Council — S. GUESS I. MINUTES II. APPOINTMENT A. Paducah -McCracken County Convention Center Corporation III. MOTION A. R & F Documents IV. MUNICIPAL ORDER A. Personnel Actions B. Adopt the Pay Grade Schedule — S. DOOLITTLE C. Adopt the Position and Pay Schedule for Annual Wage Adjustments S. DOOLITTLE D. Application for Kentucky Homeland Security Grant — FIRE CHIEF KYLE V. ORDINANCES — ADOPTION A. Accept Bid to Purchase Self -Contained Breathing Apparatus Units for the Fire Dept. — FIRE CHIEF KYLE B. Accept Grant Award for the Certified Local Government Program — S. ERVIN C. Amend the Rate of Longevity Pay For AFSCME and Non -bargaining Employees — S. DOOLITTLE D. Purchase Property Located at 1408-1410 Broadway for the Paducah Police Department - POLICE CHIEF BARNHILL E. Approve Interlocal Agreement with McCracken County Fiscal Court for the Edward Byrne Justice Assistant Grant — POLICE CHIEF BARNHILL F. Approve Contract Extension with Republic Services for Solid Waste Services — CITY MGR PEDERSON VI. ORDINANCES — INTRODUCTION A. Accept Proposed Premiums and Authorize Payment to KLC for the City's Workers' Compensation, Liability, and Property Insurance Premiums in FY2016 — S. DOOLITTLE B. Accept Bid from Midstates Construction for Construction of a Pocket Park at Market House Square — S. ERVIN C. Accept Community Development Block Grant Award for Centerpoint Recovery Center — S. ERVIN D. Approve Contract for Services with GPEDC for FY2015 - CITY MGR VIL CITY MANAGER REPORT VIII. MAYOR & COMMISSIONER COMMENTS IX. PUBLIC COMMENTS X. EXECUTIVE SESSION JUTIE 23, 2015 I move that the following documents and bids be received and filed: DOCUMENTS Certificates of Liability Insurance: a. Pine Bluff Sand & Gravel Company b. Asphalt Paving, Inc. c. AST Environmental, Inc. d. Woodall Companies, LLC 2. Performance Bond for Harper Construction, LLC Right of Way Bond for Premier Fire Protection, Inc. 4. Deed with Siener Properties, LLC for the sale of 1010 South 5" Szr'eet & 1016 South 5"' Street (NI0 # 1806) 5. Deed of Conveyance with Pamila P. Ward for the acquisition of a portion of property at 3415 Olivet Church Road for the Olivet Church Road Improvement Protect (MO # 1841) 6. Deed of Conveyance with Daryl & Paula Mitchell for the acquisition of a portion of property at 3361 Olivet Church Road for the Olivet Church Road tmprovement Project (MO # 1840) 7. Con tracts/Agi-eernents a. Recycling Service Agreement with Republic Services of Kentucky, LLC (Executed by CM) b. Agreement with Woodall Companies, LLC for Park Services Recreation Center Roof Replacement (ORD # 2015-06-8246) c. Agreement with Laffy Stovesand Buick GMC for 2 07ie-11alf Ton Pick -Up Tricks for the EPW and Parks Departments (ORD 2015-06-8248) d. Agreement with TAG Truck Centers for purchase of oile Diesel Dump Truck (ORD # 2015-06-82=47) e. Conts'act with Bluegrass Uniforms for Body Armor Vests for the Paducah Police Department (ORD 4 2015-05-8244) FY 2015-20 t 6 Operating Budget for Forest Hills Village, Inc. Paducah Power System (Electric Plant Board) Financial Statements for years ended lune 30, 2014 and 2013 BIDS FOR PADUCAH PLANNING DEPARTI TENT Pocket Park Nfaterials & Labor• Nfidstates Constntction Company, Inc. B.H. Green & Son, Inc. Murray Construction & Real Estate, .LLC. ' Denotes Recommended Bid CITY OF PADUCAH June 23, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be ap proved, City Manager's 8ign ure Date CITY OF PADUCAH PERSONNEL ACTIONS June 23, 2015 CITY OF PADUCAH PERSONNEL ACTIONS June 23, 2015 NEW HIRES - PART-TIME [PIT)ITEMPORARYISEASONAL POSITION RATE NCSICS FLSA EFFECTIVE DATE PARKS SERVICES Holtgrewe. Jacob S Sports Official $15.00/Game NCS Non -Ex June 14. 2015 Crane, Lauryn M Lifeguard $8.00IHr NCS Non -Ex June 18. 2015 Curry, Micheal Lifeguard $8.0011 -Ir NCS Non -Ex June 18, 2015 DeNeve, Mark M Lifeguard $8.0011 -Ir NCS Non -Ex June 18, 2015 Miller, Ashley J Lifeguard $8.00/Hr NCS Non -Ex June 18, 2015 Riley, Cassidy N Lifeguard $8.00/Hr NGS Non -Ex June 18, 2015 Sims, Tanner S Lifeguard $8 OO/Hr NCS Nan -Ex June 18, 2015 Wilke, Alyssa R Lifeguard $8.00/Hr NCS Non -Ex June i8, 2015 PARKS SRVCS - MAINTENANCE Salvi, John Parks Maintenance - Laborer $9.001Hr NCS Non -Ex June 17, 2015 Stephens, Dalton E Parks Maintenance - Laborer $9.00/Hr NCS Non -Ex June 18, 2015 Wines, Deborah Parks Maintenance - Laborer $9.00/Hr NCS Non -Ex June 26, 2015 PAYROLL ADJUSTMENTS!TRANSFERSIPROMOTIONSITEMPORARYASSIGNMENTS PREVIOUS POSITION CURRENT POSITION NCSICS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SERVICES Abernathy, Jordan K Lifeguard Head Lifeguard NCS Non -Ex May 30, 2015 $8.00/Hr $8.50/Hr Grogan, Josh Recreation Leader Lifeguard NCS Non -Ex June 1, 2015 $8.00/Hr $8.00/Hr Meier. Miranda A Head Lifeguard Head Lifeguard NCS Non -Ex May 14, 2015 $8.40/Hr $8.50/Hr Phelps, Bethany J Recreation Leader Summer Camp Coordinator NCS Non -Ex June 8, 2015 $8.00/Hr $9.00/H r Thomas, Rebekah Recreation Leader Pool Attendant NCS Nan -Ex May 31, 2015 $8.00/Hr $7.50/Hr TERMINATIONS - PART-TIME (PIT)ITEMPORARYiSEASONAL POSITION REASON EFFECTIVE DATE POLICE - ADMIN. SRVCS McGee, Martha J School Crossing Guard Retirement May 29, 2015 PARKS SERVICES Coleman, Amber M Lifeguard Termination* June 8, 2015 *Unable to maintain level of job requirements De La Paz, Raul Recreation Leader Seasonal Employment C(;ncluded June 4, 2015 Frances, Stewart L Recreation Leader Resignation June 4, 2015 Little, Anthony Sports Official Termination* June 12, 2015 `Unable to meet level of hiring requirements Wurth, Amanda M Recreation Leader Seasonal Employment Ccncluded June 4, 2015 PARKS SRVCS - MAINTENANCE Meinders. Jason I. Parks Maintenance - Laborer Resignation* June 4, 2015 *Accepted another summer position TERMINATIONS - FULL-TIME [FIT] POSITION REASON EFFECTIVE DATE EPW - FLOODWALL Damron, Derrick Floodwall Operator Resignation June 9, 2015 EPW -STREET Johnson, Rick E ROW Maintenance Person Resignation June 12. 2016 Agenda Action Form Paducah City Commission Meeting Date: June 23, 2015 Short Title: Amend Pay Grade Schedule []Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Martin Russell, Steve Doolittle Presentation By: Steve Doolittle Background Information: February 24, 2015 the Commission adopted a new Pay Grade Schedule, this action allows for a one percent (1%) adjustment toall salaries listed in the document. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Finance Funds Available: Account Name: Various Account Number: Various Staff Recommendation: Adopt the amended Pay Grade Schedule Attachments: Amended Pay Grade Schedule MUNICIPAL ORDER NO. A MUNICIPAL ORDER ADOPTING THE FY2015-2016 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY WHEREAS, the City wants to adjust the salary ranges in the pay grade schedule with a I % increase; and WHEREAS, in order to implement the changes it is necessary to adopt the FY2015-2016 Position and Pay Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION L That the City of Paducah hereby adopts the FY2015-2016 Pay Grade Schedule for the employees of the City of Paducah, Kentucky as attached hereto. SECTION 2. This Order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 23, 2016 Recorded by Tammara S. Brock, City Clerk, June 23, 2016 \mo\pay grade schedule- 6-23-15 Pay grade schedule is saved in excel as pay grade schedule 6 23 15 FY 2015 - 2016 Pay Grade Schedule June 23, 2015 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Firefighter (Appointee) A $23,768 $26,421 $29,073 $31,777 $34,479 Account Clerk B $24,890 $27,709 $30,526 $33,320 $36,112 Admin Asst I B $24,890 $27,709 $30,526 $33,320 $36,112 Accounts Payable Clerk C $26,217 $29,135 $32,052 $35,052 $38,050 Admin Asst II C $26,217 $29,135 $32,052 $35,052 $38,050 Code Enforcement Assistant C $26,217 $29,135 $32,052 $35,052 $38,050 Evidence Technician I C $26,217 $29,135 $32,052 $35,052 $38,050 Laborer C $26,217 $29,135 $32,052 $35,052 $38,050 Permit Specialist C $26,217 $29,135 $32,052 $35,052 $38,OSO Records Clerk I C $26,217 $29,135 $32,052 $35,052 $38,050 Revenue Technician C $26,217 $29,135 $32,OS2 $35,052 $38,050 ROW Maintenance Person C $26,217 $29,135 $32,052 $35,052 $38,050 Solid Waste Truck Driver C $26,217 $29,135 $32,052 $35,052 $38,050 Administrative Asst III D $27,441 $30,548 $33,655 $36,720 $39,784 Records Clerk 11 D $27,441 $30,548 $33,655 $36,720 $39,784 Concrete Finisher E $28,869 $32,104 $35,338 $38,581 $41,824 Equipment Operator E $28,869 $32,104 $35,338 $38,581 $41,824 Firefighter E $28,869 $32,104 $35,338 $38,581 $41,824 Maintenance Technician E $28,869 $32,104 $35,338 $38,581 $41,824 Permit Technician E $28,869 $32,104 $35,338 $38,581 $41,824 Recreation Specialist E $28,869 $32,104 $35,338 $38,581 $41,824 Records Clerk III E $28,869 $32,104 $35,338 $38,581 $41,824 Traffic Tech E $28,869 $32,104 $35,338 $38,581 $41,824 Asst. City Clerk F $30,297 $33,701 $37,105 $40,535 $43,966 Cemetary Sexton F $30,297 $33,701 $37,305 $40,535 $43,966 Compost Equipment Operator F $30,297 $33,701 $37,105 $40,535 $43,966 Evidence Tech 11 F $30,297 $33,701 $37,105 $40,535 $43,966 Executive Asst I F $30,297 $33,701 $37,105 $40,535 $43,966 Firefighter Relief Driver F $30,297 $33,701 $37,305 $40,535 $43,966 Floodwall Operator F $30,297 $33,701 $37,105 $40,535 $43,966 Code Enforcement Officer I G $31,827 $35,393 $38,961. $42,534 $46,109 Fleet Mechanic I G $31,827 $35,393 $38,961 $42,534 $46,109 HR Generalist G $31,827 $35,393 $38,961 $42,534 $46,109 Fire Lieutenants H $33,357 $37,133 $40,908 $44,631 $48,353 Help Desk Technician H $33,357 $37,133 $40,908 $44,631 $48,353 Housing Specialist H $33,357 $37,133 $40,908 $44,631 $48,353 Events & Promotions Specialist H $33,357 $37,133 $40,908 $44,631 $48,353 Marketing Specialist H $33,357 $37,133 $40,908 $44,631 $48,353 FY 2015-2016 Pay Grade Schedule June 23, 2015 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Fire Captains 1 $35,091 $39,023 $42,953 $46,929 $50,903 Fleet Mechanic 11 I $35,091 $39,023 $42,953 $46,929 $50,903 Executive Asst II 1 $35,091 $39,023 $42,953 $46,929 $50,903 Journeyman Electrician 1 $35,091 $39,023 $42,953 $46,929 $50,903 Office Manager 1 $35,091 $39,023 $42,953 $46,929 $50,903 Accountant J $36,826 $40,964 $45,102 $49,226 $53,351 Deputy Building inspector 1 1 $36,826 $40,964 $45,102 $49,226 $53,351 Deputy Electrical Inspector I 1 $36,826 $40,964 $45,102 $49,226 $53,351 Code Enforcement 11 1 $36,826 $40,964 $45,102 $49,226 $53,351 Deputy Fire Marshal I 1 $36,826 $40,964 $45,102 $49,226 $53,351 Engineering Asst I 1 $36,826 $40,964 $45,102 $49,226 $53,351 Network Technician 1 $36,826 $40,964 $45,102 $49,226 $53,351 Police Officer J $36,826 $40,964 $45,102 $49,226 $53,351 Revenue Auditor 1 $36,826 $40,964 $45,102 $49,226 $53,351 Records Division Manager K $38,662 $43,010 $47,356 $51,731 $56,106 Crime Analyst K $38,662 $43,010 $47,356 $51,731 $56,106 Code Enforcement Supervisor L $39,478 $44,601 $49,724 $54,853 $59,982 Deputy Building Inspector II L $39,478 $44,601 $49,724 $54,853 $59,982 Deputy Electrical Inspector II + Plan L $39,478 $44,601 $49,724 $54,853 $59,982 Engineer Asst II L $39,478 $44,601 $49,724 $54,853 $59,982 Fire Marshall II L $39,478 $44,601 $49,724 $54,853 $59,982 Grants Administrator L $39,478 $44,601 $49,724 $54,853 $59,982 Parks Maintenance Supervisor L $39,478 $44,601 $49,724 $54,853 $59,982 Planner I L $39,478 $44,601 $49,724 $54,853 $59,982 EPW Supervisor -(Compost Operations, Fleet, Maintenance, Street, Solid Waste) L $39,478 $44,601 $49,724 $54,853 $59,982 Chief Electrical Inspector M $41,416 $46,814 $52,211 $57,575 $62,940 Community Development Planner M $41,416 $46,814 $52,211 $57,575 $62,940 Deputy Building Inspector III/Plan Review M $41,416 $46,814 $52,211 $57,575 $62,940 Downtown Development Specialist M $41,416 $46,814 $52,211 $57,575 $62,940 Engineer Asst III M $41,416 $46,814 $52,211 $57,575 $62,940 Fire Marshall III M $41,416 $46,814 $52,211 $57,575 $62,940 Planner II M $41,416 $46,814 $52,211 $57,575 $62,940 Special Events Coordinator M $41,416 $46,814 $52,211 $57,575 $62,940 Chief Building Inspector N $43,558 $49,190 $54,821 $60,513 $66,204 Battalion Chief N $43,558 $49,190 $54,821 $60,513 $66,204 Engineer Project Manager N $43,558 $49,190 $54,821 $60,513 $66,204 FY 2015-2016 Pay Grade Schedule June 23, 2015 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium Fire Marshall N $43,558 $49,190 $54,821 $60,513 $66,204 Parks Maintenance Superintendent N $43,558 $49,190 $54,821 $60,513 $66,204 Recreation Superintendent N $43,558 $49,190 $54,821 $60,513 $66,204 EPW Solid Waste Superintendent N $43,558 $49,190 1 $54,821 $60,513 $66,204 EPW Street Superintendent N $43,558 $49,190 $54,821 $60,513 $66,204 EPW Floodwall Superintendent N $43,558 $49,190 $54,821 $60,513 $66,204 Assistant to the City Manager 0 $45,700 $51,631 $57,562 $63,516 $69,469 EPW Fleet/Maintenance Superintendent 0 $45,700 $51,631 $57,562 $63,516 $69,469 GIS Analyst 0 $45,700 $51,631 $57,562 $63,516 $69,469 EPW Operations Manager 0 $45,700 $51,631 $57,562 $63,516 $69,469 Risk Manager 0 $45,700 $51,631 $57,562 $63,516 $69,469 City Clerk P $47,945 $54,193 $60,439 $66,638 $72,835 GIS/Planner P $47,945 $54,193 $60,439 $66,638 $72,835 Network Administrator P $47,945 $54,193 $60,439 $66,638 $72,835 Public Information Officer P $47,945 $54,193 $60,439 $66,638 $72,835 Section 8 Housing Admin P $47,945 $54,193 $60,439 $66,638 $72,835 Police Sergeant P $47,945 $54,193 $60,439 $66,638 $72,835 GIS Specialist P $47,945 $54,193 $60,439 $66,638 $72,835 Police Captain Q $50,393 $56,928 $63,462 $70,036 $76,610 Fire Assistant Chief Q $50,393 $56,928 $63,462 $70,036 $76,610 Storm & Drain Engineer R $52,841 $59,738 $66,636 $73,458 $80,282 Deputy Fire Chief - Operations S $55,493 $62,730 $69,968 $77,164 $84,362 Director of Inspection S $55,493 $62,730 $69,968 $77,164 $84,362 Police Assistant Chief S $55,493 $62,730 $69,968 $77,164 $84,362 Revenue Manager S $55,493 $62,730 $69,968 $77,164 $84,362 Controller T $58,350 $65,908 $73,465 $81,057 $88,647 Deputy Fire Chief - Fire Prevention T $58,350 $65,908 $73,465 $81,057 $88,647 Exec Dir Paducah Riverfront Dev Aut T $58,350 $65,908 $73,465 $81,057 $88,647 Exec Director PRA T $58,350 $65,908 $73,465 $81,057 $88,647 Director of IT U $61,206 $69,172 $77,139 $88,710 $97,581 Director of Parks V $64,266 $72,631 $80,996 $93,145 $102,429 Director of Planning V $64,266 $72,631 $80,996 $93,145 $102,429 Human Resource Director V $64,266 $72,631 $80,996 $93,145 $102,429 No Position W $67,531 $76,288 $85,046 $97,802 $107,583 Fire Chief X $70,897 $80,097 $89,297 $102,692 $112,961 FY 2015-2016 Pay Grade Schedule )one 23, 2015 New Hire Range Market Range Premium Range Title Pay Grade Beginning -1st 2nd Qtr Mid -Point 3rd Qrt 4th Premium No Position Y $74,365 $84,064 $93,762 $107,828 $118,610 Assistant City Manager Z $78,140 $88,296 1 $98,451 $113,219 $124,541 Director of Finance Z $78,140 $88,296 $98,451 $113,219 $124,541 City Engineer & Public Works Director Z $78,140 $88,296 $98,451 $113,219 $124,541 Police Chief Z $78,140 $88,296 $98,451 $113,219 $124,541 City Manager AA $105,274 $118,944 5132,613 $152,505 $167,756 Agenda Action Form Paducah City Commission Meeting Date: June 23, 2015 Short Title: Amend Position & Pay Schedule for Annual Wage Adjustments ❑Ordinance EJ Emergency ®tilunicipal Order F-1 Resolution[-] V[otion Staff Work By: (Martin Russell Presentation By: Steve Doolittle Background Information: The commission adopted the previous Position and Pay schedule on February 24, 2015, This action will amend the current Position & Pay Schedule, making the annual wage adjustments effective for the biweekly pay period beginning June 25, 2015, paid on July 17, 2015. FOP - 1.5% (AFF - 1.5% AFSCME - 1.5% Non -Bargaining Employees 1.5% • This amendment includes clean-up and audit necessary to reflect the correct, current number of vacant and filled positions. Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored DoN�'ntowns inane Funds Available: Account Name: Various Account Number: Various Staff Recommendation: Adopt the amended Position & Pay Schedule. Attachments: Position & Pay Schedule partment Head J�City Clerk JV�JCity Manager 4fUNICIPAL ORDER NO. A NIUNICIPAL ORDER ADOPTING THE FY2015-2016 ¢OSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PAPL:C.4H. KENTUCKY WHEREAS, the City of Paducah desires to implement a 1.4% annual wage adjustment for all bargaining and non -bargaining employees, effective for the biweekly pay period beginning June 25, 2015, paid on July 17,2015; and WHEREAS, changes are included in the position and pay table for FY2015-2016 to reflect the correct, current number of vacant and filled positions; and WHEREAS, in order to implement the changes it is necessa y to adopt the FY2015--2016 Position and Pay Schedule. BE IT ORDERED BY THE CITY OF PADUCAH, KEN UC'EY: SECTION L That the City of Paducah hereby approves and :dopts the FY2015-2016 Position and Pay Schedule for the employees of the City of Paducah as anached hereto. SECTION 2, That the FY2015-2016 Position and Pay Schedule wage adjustments approved in Section 1 above shall become effective June 25, 20t5, for the July 17, 2015 pay date. SECTION 3. This Order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 23, 2015 Recorded by Tarnmara S. Sanderson, City Clerk, June 23, 2015 molPosition and Pay Schedule 6-23-15 table for position and pay schedule is in excel and named- position&pay schedule 6 23 15 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE Section A. HOURLY HOURLY Revenue 1rlanager 1 1 28.36 WAGE GENERAL GOVERNMENT AUTHORIZED POSITIONS FY 14115 FY 15116 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS HOURLY HOURLY WORK NON-EXEMPT GRADE Administration 16.68 4C WASE WAGE Director of Finance 1 1 59.19 60.49 40 BUDGET FILLED VACANT ACJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATIE RATE WORK NON•EXEMPI GRADE City bianager 40 73.17 74.47 40 E AA Assistant City Manager Accountant 2 1 20.!5 2045 40 E J Z Ass slant to the City Manager 18,70 40 E J 0 City Clerk 1 1 31.19 32,37 40 E P Asst. City Clerk HOURLY HOURLY 40 NE F Executive Assistant I1 WAGE 20 1!6 20.56 40 NE I Administrative Assistant III 1 1 14 iC 14.82 40 NE D Public Information Officer 1 1 2826 28.08 40 E P Total BudgetedlFilled for Department 7-1 5 1 4 1 0 46 36 40 E U Nehrrork Administrator 1 1 3137 32.14 40 E P Help Desk Technician Section B. FINANCE DEPARTMENT AUTHORIZED POSITIONS FY 1,1115 FY 15116 H NePNOrk Technician Revenue HOURLY HOURLY Revenue 1rlanager 1 1 28.36 WAGE WAGE E S Account Clerk 2 1 1457 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NON-EXEMPT GRADE Administration 16.68 4C NE C Director of Finance 1 1 59.19 60.49 40 E Z Executive Assistant I 1 1810 16.55 40 NE F Accounting/Payroll TOTAL NON -CS RCSSICS RATE RATE WORK Controller 1 1 3213 32.61 40 E T Accounts Payable Clerk 1 1 1812 18_60 40 NE C Accountant 2 1 20.!5 2045 40 E J Section D. 1 1842 18,70 40 E J Revenue Revenue 1rlanager 1 1 28.36 28_79 40 E S Account Clerk 2 1 1457 14.79 40 NE B 1 1321 13.41 40 NE B Revenue Tech. 1 1 16.14 16.68 4C NE C Revenue Auditor 1 1 2128 21.60 40 E J Total u gets l e or Department 11 11 0 0 ADJ. HOURS EXEMPT PAY Note; As the Execulive Assistant I position. is elimiraled through atttrition it will be filled as a Non -Civil Service post xr TOTAL NON -CS RCSSICS RATE RATE WORK Reference Ordinance 2002-5-3519 Executive Director 1 1 443-4. 45_51 Note: RCSS • Individuals Retain Civil Service Status E T Total BudgetedfFiiled for Department 1 I 1 0 0 ectlon C. PADUCAH RIVERFRONT DEVELOPMENT AUTHORIZED POSITIONS FY 14115 FY 15116 HOURLY HOURLY WAGE WAGE AUTHORITY BUDGET FILI.J~D VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Executive Director 1 1 443-4. 45_51 40 E T Total BudgetedfFiiled for Department 1 I 1 0 0 Section D. INFORMATION TECHNOLOGY AUTHORIZED POSITIONS FY 1U15 FY 15!16 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Director Information Technology 1 1 4568 46 36 40 E U Nehrrork Administrator 1 1 3137 32.14 40 E P Help Desk Technician 1 1 1950 19.79 40 NE H NePNOrk Technician 40 NE J GIS Specialist 1 1 2637 2720 40 E P GISIPlanner 1 1 2353 29 98 40 E P Total BudgetedlFllled for Department 5 1 5 0 0 emporary assigne !o inforrri 7ei-vices _an eccr a a ase roles. Page 1 of 8 CITY OF PADUCAH FY 2015-2016 June 23, 2415 POSITION AND PAY SCHEDULE Section E. HOURLY 29,27 29_71 WAGE WAGE 29,-56 PLANNING DEPARTMENT AUTHORIZED POSITIONS FY 1015 FY 11566 EXEMPT PAY TOTAL NON -CS RC551CS RATE IRATE WORK NON•EXEMPTGRAOE HOURLY HOURLY 40 E Z 2 26.55 40 WAGE WAGE 31,96 26.17 26,87 1 35,9 BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSETIONS TOTAL NON -CS RCSSICS RATE RATE WORK NONEXEMPT GRADE Direclor of Planning 1 1 42,?2 43.47 40 E V Executive Assistart 1 1 1 21 '9 21.51 40 NE F Admin Ass II 1 1 171:1 18.00 40 NE C Planner k 1 1 23.911 23.93 40 E L Planner II M Downlown Development Speciai�st 1 1 25,'9 25.57 4C E IM Grants Administrator 1 1 2519 25.57 40 E L Community Development Plarner 1 1 25.62 26.01 40 E M Section 8 Program AdministraloF 1 1 34.37 34.89 40 E P Housing Specialist 2 1 21_63 2195 40 uE H 1 19.7 19.76 40 NE H Total Budgeted/Filled for Department t0 10 0 0 Section F. POLICE DEPARTMENT AUTHORIZED POSITIONS FY 105 FY 15116 POSITIONS Police Chief Police Assislanl Chief Step 1 Step 2 Steo 3 Step 4 Captains <5 years 5 years 9 years 12 years 15 years 19 years 22 years 25 years Records Division Manager Sergeants 5 years 6 years 7 years 8 years 9 years 10 years 11 years 12 years 13 years 14 years 15 years 16 years 17 years 18 years 19 years 20 years 21 years 22 years 23 years 24 years 25 years HOURLY HOURLY 29,27 29_71 WAGE WAGE 29,-56 30.00 81.11 FILLED VACANT ADJ, ADJ. HOURS EXEMPT PAY TOTAL NON -CS RC551CS RATE IRATE WORK NON•EXEMPTGRAOE 1 1 47.4 48,15 40 E Z 2 26.55 40 E S 31.19 31,96 26.17 26,87 1 35,9 35.91 26.35 27,06 1 36,94 37.49 26.38 27,28 0 1 24 1 3 1 1 9 4- 3 2 •32 2 2 Page 2 of 8 2 40 E 0 29,27 29_71 29,12 29.86 29,-56 30.00 31 t7 31.64 31.34 31.81 3149 31,95 20.x3 20,73 40 E K 2 40 NE P 25 27 25,65 25,36 25.74 25,17 25.85 25:6 25.95 25,37 26.06 2518 26.16 25 37 25.25 25 37 26.36 26,;7 26.46 20.'6 26.55 20.27 26,66 2639 26,79 26.17 26,87 26 55 26,96 26.35 27,06 26 77 27,17 26.38 27,28 26.39 27.39 27.8 27.49 27.'9 27.60 27 28 27.09 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE Police Cfficer 60 2 1 40 NE J Pclice Officer - Recruit 3 8 1996 20.28 1 year 1 2107 21 38 2 years 5 2 2117 21_49 3 years 3 4 22 t 8 22_51 4 years 4 3 2223 22_56 5 years 3 4 2295 23.29 6 years 7 3 23,31 23.35 7 years 3 6 23 )6 23_40 8 years 3 2313 23,68 9 years 7 3 23.34 23.79 10 years 5 4 2353 23_89 1 ? years 2 6 2314 24_00 12 years 2 1 23.74 24.09 13 years 5 2 23.35 24_20 14 years 2 5 23.315 24_31 15 years 2 24 )5 24.41 16 years 24.15 24.51 17 years 24 ?4 24,60 18 years 4 2435 24.72 19 years 1 24 +5 24.82 20 years 24.x6 24.93 21 years 24.+5 25_02 22 years 24,77 25.14 23 years 24 36 25_23 24 years 4 24.97 25__34 25 years 1 25.;7 25_44 Executive Assistant u 1 1 22.10 2233 40 NE I Administrative Assistant 111 40 NE 0 Administrative Assistant II 40 NE C Records Clerk 1 3 3 13.1-8 13.79 40 NE C ar*-As '^'^^' 4 4 47L8 40 NE G Crime Analyst 1 1 23.28 23.43 40 E K Records Clerk 11 40 NE D Records Clerk III 1 1 15.52 1575 40 NE E 40 NE C Evidence Technician II I 1 15 E0 16 14 40 NE F Evidence Technician 1 1 1 13.2 13.68 40 NE C $1 00 per if shift differential when ?hey work the evening and graveyard shift. Note, �Iouee Oepartrnam Secretart P,blic infcrnauon Officer is provided nvo hours minimum call -out pay Total Budgetedl illed for Policy Department 87 1 64 0 3 Section G. i DEPARTMENT AUTHORIZED POSITIONS FY 14!15 FY 15116 HOURLY HOURLY WAGE WAGE BUDGET FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NOl RCSSICS RATE RATE WORK NONEXEMPT GRADE Administrative Oivision Fire Chief 1 1 4633 47,33 40 E X Deputy Fire Chef - Fire Prevention 1 1 3520 3634 40 T Deputy Fre Chief - Operations 1 1 1 37 ",0 38_06 40 E T Office Manager 1 40 NE I Executive Assislant 1 2 1 19 28 20.18 NE F 1 19 25 19.95 Training Division Battalion Cn eft Training Officer 1 1 2828 28 71 E N Fire Prevention Division Battalion Chief/ Fire Marshal E N Fire Marshal E N Deputy Fire Marshai III IM Deputy Fire Marshal II 1 1 21 13 21`45 NE L Deputy Fire Marshal 1 2 1 4 K_t� NE J 1 1633 1891 _ Coda Enforcement Suoernsor 1 Code Enforcement Officer II NE J Page 3 of 8 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE Code Enforcement Officer 1 3 3 2 2012 20 42 40 NE G 1 1829 1827 Code Enforcement Assistant 4 1 434-7 40 NE C Permit Technician 1 1 13.17 13,37 E Permit Specialist 40 NE C 40 NE I Chief Building Inspector 1 2923 29_66 N Deputy Building Inspectors Levet I 1 1 2250 22_84 4C NE J Level 11 4 4 24U 40 NE L Level Ili+Plans Review 40 NE NI Chief Eiectrical Inspector 1 1 273(1 28_32 40 NE M Deputy Electrical Inspectors Inspector Leml 1 4 4 2-1x43 40 .NE J Inspector II+Plans Review 1 1 2318 23_53 40 NE L Suppression Division Fire Assistant Chief 3 40 E P Step 1 1931 2021 Steo 2 2081 2092 Step 3 2134 21_86 Step 4 1 22) 22_41 Step 5 4 22.35 23_20 Step 6 1 23 ifi 2401 Step 7 24 * 24_85 Step 1 2534 25.72 Step 9 262.3 26_62 Captains 15 NE i <10 years 1692 17 17 10 years 16)A 17_19 11 years 15'M 17_20 12 years 16.97 17 22 13 years 16.95 17_24 14 years 17.72 17 27 15 years 1702 17_28 18 years 4 2 17x75 1730 17 years 6 2 17!77 17_33 18 years o 1778 17?4 19 years 17.! 0 1736 20 years 1711 17_37 21 years 1713 17_39 22 years 4 1715 17 41 23 years T 2 1216 17_42 24 years 1 1718 17_44 25 years 17 20 17.46 26 years ? 1721 17_47 27 years 1 1723 17_49 28 years 4 1724 17_50 29 years 17M 17_52 30 years 1728 17_54 Lieutenants 15 NE H <10 years 1577 16 00 10 years 4 1532 16_05 11 years 4 3 1535 16_08 12 years 2 1590 16_14 13 years 1593 1616 17 14 years 1594 16_16 15 years 8 1596 16_20 16 years 2 6 1598 15_22 17 years 2 1 1599 16_23 18 years 2 1601 16_25 19 years 16)2 16_26 20 years 16)6 16_30 21 years 16)7 16_31 22 years 163E 10.33 23 years 161 ' 1635 Page 4 of 8 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE 24 years 16,12 16.36 25 years 1 16 !4 16.38 26 years 16.15 16.39 27 years 16.17 16.41 28 years 18.1e 16.42 29 years 1620 16.44 30 years 16.22 16.46 Firefighter 29 5 3 Firefighter (Appo nlee) 12.'3 12.31 Firefighter (On Floor) 1213 12.31 6 months 5 13.:19 13.29 1 year 4 13;6 13.56 2 years 4 1354 13.75 3 years 13 ?4 1394 4 years 4 1319 1399 5 years 3 13.32 14.02 6 years 4 1335 14 05 7 years 1 1339 14 1D 8 years 13.30 14.11 9 years 13,35 14.15 10 years 14-10 14.21 11 years 1435 14.26 12 years 14 P6 14.27 13 years 14 ng 14_29 14 years 14 r9 14.30 15 years 14 i 1 14.32 16 years 1413 14_34 17 years 14.14 14.35 18 years 14.17 14 38 19 years 14'3 14_40 20 years 14.21 14.42 Firefighter (Relief Driver) 31'o COLA t $0,39 + $0,10 1 year 13 36 14_17 2 years 14..144 14_35 3 years 1433 14 55 4 years i 14,38 14_60 5 years 2 1411 1463 6 years 3 14.14 14_86 7 years 3 14;7 14_69 8 years 1419 14,71 9 years 2 1454 14_76 10 years 6 2 1458 14_80 11 years 2 3 14 33 1485 12 years 1 14;6 14_87 13 years 1467 14_89 14 years 1439 1491 15 years 4 14 71 14_93 16 years 1 14?2 14_94 17 years 1475 14, _97 19 years 1479 15_01 20 years 1430 15_02 Total BudgetedlFilled for Department 78 1 74 1i 3 NE NE Note F refighaer Relief Drivers not a new position $C t0 is factored •n the pay rate Note A person may hold the oosi:ion of Code Enforcement Officer I Ear a period not to exceed one year ,v thout becoming a certified Property Maintenance Inspector Vote To be considered for the position of Code Enforcement Officer li must obtain Property Maintenance Inspector' Lavtl I Builatng 'nspectcr and Successful review `Dote " A person nay hold the position of Dequly Bwldirg ;nspectcr Level I for a period act '0 exceed Mo years wthr,jt oecoming certified `role A person may hcic. :Fe co5ihon of Deputy Electrical inspector Level I or a period not to exceed one year mtrou becoming cenJied Note Budding Inspector levers are equivalent 10 steps. These levels are dictated by state cerl and success.`uf pert-rni re,nerr Ncre Deputy Fare Marshal to have Slate cert kation within one year P,ote To oe considered'or Deputy Fire 4larsnal II must oola n NFPA Fire Inspector i, 31rd II, and 3uCc8ssful renew Note To ae cor.sidared'or Deputy Fire Llarshal III must oolarn NFPA Fire prolecbon plan review and successful pe; rrrmanee rev:ev, Note As Irspect,or.'s C,vil Sernce cosi4ons ate eliminated througn attr'dlon they will be filled as NomCml Sercce o: lMrn Page 5 of 8 r E CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE Note: RCSS - Individuals Retain Civil Service Status AUTHORIZED POSITIONS Section H. HOURLY HOURLY BUDGET WAGE WAGE ENGINEERINGIPUBLIC WORKS DEPT. FILLED VACANT ADJ. ADJ. HOURS EXEMPT PAY POSITIONS TOTAL NON -CS RCSSICS RA'E RATE WORK NONEXEMPT GRADE City Engineer & Public Works Director 1 1 55.7 56_60 4D E Z Storm Water & Drainage Engineer 1 1 35_10 35,53 40 E R Engineering Project Manager 1 1 28.15 2928 37 5 NE N El Cperations Manager 1 1 27 94 2744 40 E 0 Engineering Assistant 111 40 E M Engineering Assistant li L Engineering Assistant I 1 i J Executive Assistant 1 1 1 1614 16_99 40 NE F Administrative Assistant M 1 1 1449 14_70 40 NE D Floodwall Division EPIW Floodwall Superintendent 1 1 30,33 3078 40 E N Floodwall Operator 4 1 40 NE F 80% 14.-0 15_13 85% 15 ?4 16_07 90% 16,77 17_02 95910 17,70 17_96 100% 3 18-4 18,92 Street Division i Street Superintendent 1 1 31 30 32_28 40 E N EPW Street Supervisor 2 4 1 2-x}9 E L 1 21.30 22.23 E L Equipment Operator 4 NE E 80% 14.78 15_00 85% 15.70 15_94 90% 16 i3 16_88 95'/o 1755 17.82 100910 4 18 i8 18 75 Connate Finisher 3 1 NE E 80% 1418 15_00 85% 15.T0 15_93 900 16 63 16,88 95% 1 1755 17_81 !00% 1 18.48 18_76 Rlght-OP- Vay Maintenance Person 11 3 NE C 80% 1338 14_19 85°10 3 1 1435 15.07 90% 1572 15_96 95% 3 1630 16_85 100'% 3 2 2 1747 17_73 Maintenance Division El Fleet I Nlamtenance SuperintendE 1 1 3415 3456 40 = 0 EP'rV Maintenance Supervisor 1 1 2228 22_62 E L Laborer s 5 NE C 8D% 130', 13_21 851,10 1382 14_03 90% 1464 14_86 95% 1545 15_68 1001/0 3 3 2 1526 16_51 Traffic Technician 2 NE E 8010 1490 15_13 85% 1584 18.07 90% 1677 17_02 95"0 1770 17_96 1 N% 2 1853 18_91 Journeyman Electrcian 1 1 NE I Page 6 of 8 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE ,lalnterance Technician 2 3 NE 300 1430 15.13 851/0 1534 16.07 90% 16.77 17.02 95% 1770 17.96 10G% 2 1053 18.91 Fleet Maintenance Division EPW Fleet Supervisor 1 1 23.30 23_65 E L Administrative Assistant Ill 1 1 18'1 18.99 40 NE D Fleet Mechanic I NE G Fleet (Mechanic II 4 NE I 1 18.25 18_53 1 1910 19.69 1 20.98 20.38 1 2037 20.67 Sokol Waste Division EPW Solid Waste Superintendent 1 4 1 40 E N EPN( Solid Waste Supervisor 1 1 27:0 22_23 E L EPN Compost Operations Supervisor 1 1 21 W0 2223 E L Administrative Assistant ill 1 1 1633 17 18 40 NE D taborer 7 1 NE C 80% 13,61 13_21 85% 1382 14A3 90% 14 64 14_86 95% 4 15,15 15_68 1001/a 4 5 2 1 1626 *5151 Truck Driver 10 1 NE C 80 %0 1337 14_08 a5% 1474 1496 90% 15,51 15_84 95% 2 16,38 16_72 1001!0 5 4 5 3 1734 17_60 Right -Of -Way Maintenance Person 3 NE C 80%fl 13,98 1419 850/0 1435 15_07 90% 15.72 15.96 95% 16,60 16.85 100% 2 3 4 17.47 17 73 Compost Equipment Operator 1 NE F 80'/0 15.3 2 15_35 851110 1697 18_31 90% 17'91 17 27 95'.10 17 36 18_23 100% 1 1836 19_19 Total 13udgetedfFilled for Department 77 45 120 12 Note positions are eliminated wough atlntion they frill be `ilfed as a Non-C'vil Serr,ce positions. Note: RCSS - individuals Retain Civil Service Status Note As the Fiocdwall Operators' CS oositbns are eliminated through attrition ;hey well be'illled as Non -Civil SerricepsiCops Note AFSCME employees n the class Eicalon above snail be eligible Io receive -Shift Differential" of 30,351Pr. hole AFSCME employees ;n the above classification shall be eligible to receive 50 5NHr as a "Work Leader' Section i. PARKS SERVICES DEPARTMENT AUTHORIZED POSITIONS HOURS EXEMPT PAY BUDGET FILLED VACANT WORK NON-EXEMPT GRADE POSITION TOTAL NON•CS RCSSICS Director of Parts Services 1 1 4432 45_49 40 E V Recreation Superintendent 1 1 2319 23 54 E E N Parks Maintenance Superintendent 1 1 2552 25_90 E E N Cemetery Sexton 1 1 1392 20_22 E E F Special Events Coordiralor 1 1 2319 23 54 E _ M Page 7 of 8 CITY OF PADUCAH FY 2015-2016 June 23, 2015 POSITION AND PAY SCHEDULE Recreation Specialist 2 E E 1 1409 14_30 POSITICNS TOTAL NON -CS RCSSICS WORK NONEXEMPT GRADE 1 1528 15_51 Marketing Specialist 40 E H Executive Assistant l 1 1 1854 18.82 Executive Assistant 1 NE F Administrative Assistant III 1 1 1501 15.23 NE D Administrative Assistant it 1 1 14.71 14.93 NE C Maintenance Division Supervisor 1 1 2112 2174 E L L Laborer 11 4 NE C 80% 1 1371 13.21 85% 1332 14.03 90% 2 1454 14 86 951/1 15.15 15.68 100% 6 5 4 3 1626 16.51 Right -O( --`Nay Maintenance Person 3 NE C 80% 1338 14.19 85% 14.d5 15.07 90% 1512 1596 95% 16.10 1685 100% 1 2 1747 17.73 Total BudgetedlFilled for Department 25 1 20 5 0 Note: As positions are eliminated'hrcugh attrition they vrtll be filled as Mon Civil Service positions ,Note: RCSS - Individuals Retain Civil Service Status Note AFSCME employete n the lassiflcaton above shall be eligible to recove'Shift Differential'of $0.351Hr Note AFSCME employees in the above classification shall be eligible to receive 30501Hr as a'Work Leaber' Section J. HUMAN RESOURCES AUTHORIZED POSITIONS BUDGET FILLED VACANT HOURS EXEMPT PAY POSITIONS TOTAL NON CS RCSSICS WORK NON-EXEMPTGRADE Director of Human Resources 1 4 1 44-12 40 E V Risk Manager 0 H R Generalist 2 2 17 51 17.77 40 E G Total Budgeted/Filled for Department 3 1 2 0 1 action K. AUTHORIZED POSITIONS PADUCAH RENAISSANCE ALLIANCE BUDGET FILLED VACANT HOURS EXEMPT PAY POSITICNS TOTAL NON -CS RCSSICS WORK NONEXEMPT GRADE Executive Director 40 E T Marketing Specialist 40 E H Events 8 Promotion Specialist 40 E H Executive Assistant 1 40 NE F Total BudgetedlFilled for Department 0 1 0 0 0 Page 8 of 8 Agenda Action Form Paducah City Commission Meeting Date: 23 June 2015 Short Title: KOHS 2015 Grant Application — E911 Consulting Services ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work Bv: Chief Steve Kyle, Sheryl Chino Presentation Bv: Chief Steve Kyle Background Information The Kentucky Office of Homeland Security (KOHS) grant program, funded by the U.S. Department of Homeland Security, can be used by city and county governments, area development districts and public universities to purchase first -responder equipment, communications, cyber security and critical infrastructure protection. In 2014, the City of Paducah received $75,000 for the installation of an emergency generator for the Paducah Police Department. For the 2015 KOHS funding cycle, the E911 Department is seeking funds to employ a consultant to aid in the development of specifications for procuring 911 equipment and infrastructure (radio, CAD, telephony, etc.), The estimated cost of consulting services is $100,000. There is not a match requirement for this project. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance CFDA: Staff Recommendation: Authorize and direct the Mayor to execute all required grant application documents including the Kentucky Procurement Policy, Attachments: None 4partme?Head City Clerk it Mana er MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR FUNDS I, I THE AMOUNT OF $100,000, FOR THE PADUCAH-NIcCRACKEN COUNTY EMERGENCY COMMUNICATIONS CENTER (E-91 1) TO HIRE A CONSULTANT TO All) IN THE DEVELOPMENT OF SPECIFICATIONS FOR PROCURING 91 I EQUIPMENT AND INFRASTRUCTURE BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION l. The Mayor is hereby authorized to execute a grant application and all documents necessary to obtain a 2015 reimbursement grant through t I;e Kentucky Office of Homeland Security in the amount of $100,000, for the Paducah- NIcCrat'ken County Emergency Communications Center (E-91 t) to hire a consultant to aid in the de4ctopment of specifications for procuring 911 equipment and infrastructure (radio, CAD, telephone, etc.). SECTION 2, This order shall be in full force and effect From and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners June 23, 2015 Recorded by Tamrnara S. Sanderson, City Clerk, June 23, 2015 Wolgrantsle9l I -homeland security 2015 Agenda Action Form Paducah City Commission Meeting Date: 6/16/2015 Short Title: Purchase of Self Contained Breathing Apparatus (SCBAs) for the Paducah Fire Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Kevin McKellips, Deputy Fire Chief Presentation By: Steve Kyle, Fire Chief Background Information: An ordinance was introduced on June 9 for Orr Safety to be awarded a contract for purchase of Self Contained Breathing Apparatus for use by the Fine Department I: was discovered after the introduction of the ordinance that Orr Safety actually proposed the wrong equipment even though they responded yes to all specs. Orr Safety's response is ber3g rejected on that premise and Bluegrass Uniforms is being recommended as the responsive bidder. There was a difference of $150.00 per unit between the two bids. I request that you vote no on the ordinance with Orr Safety that will be brought before you for 2"d reading on Tuesday night. The ordinance with Bluegrass Uniforms will come before you as an introduction. Goal: ❑Strong Economy Z Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Fire Hose/Rescue Equipment Y Z ti S Account Number: 001-1802-522-40-13 Fnace� Staff Recommendation: To approve Bluegrass Uniforms as the responsive bidder for the purchase of Self -Contained Breathing Apparatus (SCBAs) at the unit price of $7,150 per set for use by the Paducah Fire Department for the 2015 and the 2016 Fiscal Year with a One -Year optional renewal if both parties agree. Attachments: Bids, Bid Tab, Advertisement and proposed Contract 4 Depa ent Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: 16 June 2015 Short Title: Certified Local Government Program (CLG) Grant ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin; Melinda Winchester; Sheryl Chino Presentation By: Steve Ervin Background Information: Jointly administered by the Kentucky Heritage CounciliState Historic Preservation Office and the National Park Service, Kentucky's Certified Local Government Program (CLG) is a local, state, and federal partnership that promotes historic preservation planning and protection of prehistoric and historicresources at the local level. The Kentucky Heritage Council allows for a variety of initiatives under the CLG grant program including archaeological surveys, national register nominations, and historic preservation education. The city is choosing to apply for historic preservation education funds. Through municipal order 1813, the City applied for a CLG grant to employ an intern to create a GIS database/inventory of commercial historic property and archaeological resources in the City. The City has been awarded the CLG grant, which requires a 40% match in either cash or in-kind services. The following is the cost breakdown: ■ Total Estimated Cost: $6,325; CLG Grant Request: $3,795; and, • City In-kind Match: $2,530. In-kind support will be in the form of staff time associated with intern supervision. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ® Restored Downtowns Funds Available: Project Name: CLG Grant — Intern Project* CD0086 File #: 6.271 Finance Acct. #: 001-1207-513.10-02 Budget: $6,325.00 Source of Funds: $3,795.04 grant, $2,530 local match to be provided through in-kind support Staff Recommendation: Authorize the Mayor to execute all grant related documents. Attachments: None Department Director City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: June 16, 2015 Short Title: Amend the Rate of Longevity Pay for AFSCIME and Von - Bargaining Employees of the City of Paducah ®Ordinance ❑Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Doolittle Presentation By: Steve Doolittle Background Information: This proposed action will put into place the agreement reached between Al~SCME and the City of Paducah when the Mayor and Commissioners accepted the proposed Bargaining Agreement on June 9, 2015, Previous Contract Language: 26:B.2 states, "Each employee shall receive longevity pay of five dollars ($5.00) per month for each year of continuaus service up to and including twenty (20) years." Current Contract Language: 26:B.2 states, "Each empL)yee shall receive longevity pay of six (6) dollars ($6.00) per month for each year of conte' nous service up to and including twenty (20) years, beginning July 1, 2015 [and the rincunt] to be increased to seven (7) dollars ($7.00) beginning July 1, 2017." Goal: ®Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Various Account Number: Various finance Staff Recommendation: Amend the rate of Longevity Payfor AFSCME and Non - Bargaining Employees of the City of Paducah. Attachments: City Clerk--- Manager Department Head ----city Agenda Action Form Paducah City Commission M,eling Date: June 16, 2015 Short Title: Property Acquisition of 1408/1410 Broadway ❑Ordiaance ❑Emergency ❑ ;Municipal Order ❑ Resolution ❑ ylotion Staff Work By: Chief Brandon Barnhill Presenration By: Chief Brandon Barnhill Backbround Information: The Paducah Police Department has had a need for increased office space for several years now. An opportunity has presented itsei:, in which the property of 1408/1410 Broadway, adjoining the current PD Headquarters, is available for sale. The addition of tlus property will add an additiDrial 3,705 square feet of office space and allow for more efficient and effective operations. The purchase pace of the property is $175,000. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neigiburkods❑ Restoi:ed Domitowns Funds Available: Accouut Name: 1408-1410 BroadwayWFinanc) s7P Account Number: -#040-1616-521-420 Woo Staff Recorai endatiort: Attachments: � � r��i►�C�S �� �n�1� G�Ja������� �� P�P/�-�.,� `ham-t`�� ����i1�12, JiPL� �a 201S) ec. J- CIO S 1 (1 f, '_ r � - 7'4 1 C c4l\evcl� d 1A (-by �e _ik M'- b r; +11 Agenda Action Form Paducah City Commission Meeting Date: 16 June 2015 Short Title: 2015-2016 Edward Byrne Memorial (JAG) Grant Interlocal Agreement ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work 6v: A1C Stacey Grimes, David White, Sheryl Chino Presentation Bv: Chief Brandon Bamhill Background Informatiom The Paducah Police Department is preparing to submit a 2015-2016 Edward Byrne Memorial Grant through the U.S. Department of Justice in the amount of $10,912.00, This grant will be used by the Paducah Police Department for the purchase of 19 Body Cameras. Although the City of Paducah has a sole and authorized individual allocation, it must remain in partnership with our local disparate jurisdiction which is McCracken County, It is for this reason, the City of Paducah and McCracken County must enter into an Interlocal Agreement suppohing the 2015-2016 JAG application submission and the acceptance by the City of Paducah of the $10,912.00. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Account Number: Project Number: f=inance CFDA: 16.738 Staff Recommendation: Authorize and direct the Mayor to execute an interlocal Agreement with the County. Attachments: None De artment Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: June 16, 2015 Short Title: Amended Agreement with Republic Services, Inc. ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: .teff Pederson Presentation By: Jeff Pederson Background Information: In 1994, the City of Paducah entered into a ten-year agreement with Commercial Waste Disposal for receiving, transport and disposal of municipal solid waste generated within Paducah and McCracken County. The Agreement obligated CWD to construct a solid waste transfer station as well as to secure a permitted landfill for disposal of solid waste. The Agreement was subsequently renewed for two five-year terins, most recently with Republic Services, for the period ending June 30, 2015. Under State Franchise law, further long-term extensions are not permitted; therefore, it is necessary to conduct a formal solicitation for such services going forward. With that solicitation in an early stage on the process, it is necessary to amend the existing Agreement for six months (until December 31, 2015) until a new Agreement can be procured. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: ce Staff Recommendation: Approve the Extension and Amendment Agreement with Republic Services of Kentucky effective June 30, 2015 to December 31, 2015. Attachments: Amended Agreement Ordinance Department Head City ClericCity Manager Agenda Action Form Paducah City Commission yleeting Date: June 23, 201 Short Title: Accept proposed premiums from the Kentucky League of Cities for Workers' Compensation, Liability Insurance and Property Insurance Coverage. Total cost of all premiums is $1,048,473.81. ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Doolittle Presentation By: Steve Doolittle Background Information: Each year the City of Paducah receives from. the Kentucky League of Cities the invoices for payment of premiums to cover these areas. Total Fiscal Year 2015-2016 (FY 2016) premiums are for the following: (1) Workers' Compensation $411,750.95, (2) Liability Insurance $505,208.54, (3) Property Insurance Coverage $131,514.32. J. Carroll Convention Center to reimburse $35,449.42 for property expenses associated with coverage of Expo and Convention Center in absence of executable hotel lease agreement. Goal: ®Strong Economy ® Quality Services❑ Vital Neigh6wboods❑ Restored Downtowns Funds Available: Account Name: Insurance Fund Account Number: 072 mance Staff Recommendation: That the Mayor and Commission approve the proposed premium rates for Workers' Compensation, Propertv and Liability insurance from the Kentucky League of Cities for FY 2016, Attachments: Premium Invoices for Workers' Compensation, Liability and Property Insurance. Department Head City Clerk111! Cit}, Manager ORDINANCE NO. 2015 - Acv ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY KENTUCKY LEAGUE OF CITIES FOR WORKERS' COMPENSATION, LIABILITY INSURANCE, AND PROPERTY INSURANCE CDVERAGE FOR THE CITY OF PADUCAH BE IT ORDAINED BY THE CITY OF PADUCAU, KENTUCKY: SECTION 1, That the City of Paducah hereby auEhorizes the Finance Director to pay Kentucky League of Cities in the total amount ofV ,04,473.31 for Workers' Compensation, Liability Insurance, and Property Insurance Coverage for the City of Paducah for Fiscal Year ending June 30, 2016, for the following policies: account. Workers' Compensation $411,750-95 Liability Insurance 5505?08.54 Property Insurance $131,514.32 SECTION 2. This expenditure shall be charged to the Insurance Fund SECTION 3. This ordinance shall be read on twoseparate days and will become effective upon summary publication pursuant to KRS Chkpter 42-4. ?mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, June 23, 2015 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sun, 1ordlpersUnsurance — klc fy2016 Agenda Action Form Paducah City Commission Meet;ng Date: 06/23/2015 Short Title: Request for an Ordinance authorizing the Mayor to execute a contract for the construction of a mini -park to be known as the Market House Square Pocket Park on the municipally owner vacant lot at 118 South 2nd Street between the City of Paducah and Midstates Construction Co., Inc.. ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin, Melinda Winchester, and Charles Doherty Presentation By: Steve Ervin and Melinda Winchester Background Information: This project has been an effort to transpose a vacant concrete municipal lot used primarily for restaurant refuse collection into a small pocket park providing a relaxing public space within the downtown community. From the onset, Planning Staff and the Main Street Design Committee have reached out to local businesses, artists, and educational institutions in an effort to reap the benefits of local talent and resources available within the City of Paducah. Contributions from a multitude of local sources have greatly contributed to reducing the preliminary cost estimates of the park. Shawnee Professional Services and J. Patrick Kerr Architects, Inc. AIA were instrumental in providing discounted services to the City in the preparations of surveys, architectural drawings, bid specifications, and professional guidance during t h is entire pre -construction phase of the project. The Paducah School of Art and Design's faculty and students will be donating their time and talent and to create unique ceramic tiles to be applied to the wall of the planter. The metal privacy panels to be used in blocking thee unsightly view of the alley will also be manufactured by the PSAD and will feature a quilt inspired design created by local artist Char Downs. The two large fabric panels that will span between the adjoining walls of the park are the creations of local artist Frieda Fairchild. A permanent sculpture pad will also be constructed at the edge of the park and will be designed in such a way as to display new sculpture works of art on a rotating basis. The adjaxent business owner's Jorge Martinez and Paul Gourieux of Tribeca Mexican Restaurant and Mary Cassity of Cassity's have both committed to help maintain the new pocket park as an `Adopt a Spot" project in cooperation with the Paducah Civic Beatification Board and the City of Paducah. Clearly this has been a cooperative effort within the community to enhance the quality of living in downtown Paducah. After the planning stage was completed, the Planning Departmerit solicited bids on behalf of the City of Paducah on April 5th, 2015 for the construction of pocket park at 118 South 2nd Street via public notice in the Paducah Sun along with an electronic posting on the City website. A pre-bid meeting was held on April 1P, 2015 with the official bid opening set for Agenda Action Form Page 2 9:00 AM on April 28`h, 2015. Three qualified bids were submitted before the deadline from B. H, Green and Sons, Inc., Midstates Construction Co., Inc., and Murray Construction and Real Estate, LLC., and opened on the 28`h of April with the apparent low bidder being Midstates Construction Co., Inc. with a bid of $44,371.00. Using the bid scoring criteria published with the requests for bids, Planning Staff ranked the bids with Midstates Construction Co., Inc. scoring the highest. Goal: ❑Strong Economy ❑ Quality Services® Vital Neighborhoods® Restored Downtowns Funds Available: Ap,f— Finance As of July 1, 2015, the Main Street Pocket Park account will be infuse ' adequate additional funds for FY 2016 to cover the contract amount. Account Name: Main Street Pocket Park Account Number: 040-4411-592-2307 Project Number: DT -0039 Staff Recommendation: Staff recommends that the Commission adopt an ordinance authorizing the Mayor to execute a contract between the City of Paducah and Midstates Construction Co., Inc. to construct the pocket park at 118 South 2°d Street according to the bid speci±ications as contained in the bid documents dated April 28`h, 2015. Attachments: ria` 1 X Department Head City Clerk ffl/C t nn er 7 7 ORDINANCE NO. 2015 - AN ORDINANCE ACCEPTING THE BID OF MIDSTATES CONSTRUCTION CONIRANY, INC., FOR CONSTRUCTION OF A POCKET PARKTO BE LOCATED AT 118 SOUTH 2ND STREET, AND AUTHORIZING THE MAYOR TO E'CECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of tMidstates Construction Company, Inc., in the amount of $44,371.00, for construction of a pocket park to be located at 1 I8 South 2" Street, said bid being in substantial compliance with ti:e bid specifications, and as contained in the bid of Midstates Construction Company, Inc., dated April 28, 2015. SECTION 2. That the Mayor be authorized to execute a contract with Nlidstates Construction Company, hic., for construction of a pocket park, authorized in Section l above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure shall be charged to praject account DT -0039, account number 040-4411-592-2307. SECTION 4. This ordinance shall become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, lune 23, 2015 Adopted by the Board of Commissioners , 2015 Recorded by Tammara S. Sanderson, City Clerk, 2015 Published by The Paducah Sun, 1ordlplanlbid-pocket park M5 5 Bid Tabulation Sheet Bid Opening- 2 PM April 28, 2015 Pocket Park Advertised: Paducah Sun/Sunday, April 5, 2015 Only 3 bid received Bidder: Bid Murray Construction and Real Estate LLC $72,896.00 B H Green and Son $63,846.00 MidStates Construction Co. $44,371.00 Notes taken by: Melinda Winchester POCKET PARK MARKETHOUSE SQUARE 118 South 2nd Street Paducah, KY 42001 for CITY OF PAD UCAH PLANNING DEPARTMENT Lq t �t 3 � I J. PATRICK KERR d® ARCHITECTS, INC. AIA 110 SUNNINGOALE CT. P.D. 90K z2w PADUCAH. KY 42001 PH: 2704410447 INDEX OF DRAWINGS A-1 SITE PLAN A-2 FOUNDATION PLAN A-3 SECTION ! ELEVATION -WEST A-4 SECTION ! ELEVATtON -SOUTH A-5 SECTION / ELEVATiON -NORTH A-6 SECTIONS & DETAILS APRIL 2015 P PJ Cu9rouNBERcu �— ngxrEauxFx X-0 awrDuscaew,w N VERs S 12'NC ANORIL OF EOUPI iflU59 iYGE REGWI6'dGArm`PCfbRum4�-Jso REe cRnrE FROVIDEO RYMER 1' 1 /� QUAL HEAD SELURI Y OGHTN/FNOTOCE MOU10O9'N S IE c 1.� 109i0RMSETOWSEY/ER N, A 'A8CCESSOMEJSGROAIEEQUUAL q� IR'XTX 6AL(fMINLMPWEL IEAON 1 OFOPMIIEANW/C/JR£RfpL F.V'/S4 _ I /S MANUEALNFfO BY9Wi5iHF1 �l rmOa.RNelmm I Y'Y v ]I?90 XWWSi ROE -WLUWLWEWm'0 X!rx IT Y9'x it EL „ v AULNCFINIOwB FA9EftAi(AB LIMEL BFAFa'MIN "VIN 5 J'RFICNUENERRWI q d a W/(dJ ✓[) 9JLONG BIXIS _ OUALHEAOSELURVry TXTXa'PpISED OGMNIFNO(OCELL LONCFEfE IAOUNI9'N 9 ST I60A SIEFL EiUDARACNEO I iINf. MASONRYW mm EXFANSIONANCNO8 9 b_ N' dC PNMSMOAANCNORS W/RU9i OLEUMBEFOREWNC!AASONRY 517E PLAN 1/4 = I'4' ORNAIIENiALTPEE ]ROVIOEOBYOIN!ER AS rxe'x2 LB' W FAVERSINERFINGSONEGBOVE SMD 0NION CONCRETE SANE ONC CONCREPU 1 'WSASEON RS"0VAOJED O �PoVER9 iRON0EDBY0WNER EASDNG CONCRETE I� Project Name: REVIEW SHEET Pocket Park Bids 2014-15 Project Address: //9�/ SCORING CRITERIA: %00 The Pocket Park award will be based on the lowest and best -evaluated bid. The following bid criteria will be used to evaluate each bid. ��.�..,r CR17ER{;�►x .,'air?.:. 1) 20 Points: Specialized experience or technical expertise of the contractor and its ersonnel in connection with construction and/or the rehabilitation of public places. 20 Points: Past record of performance on contract with the community and other clients, including quality of work, timeliness, and cost control. i 3) 20 Points: Capacity of the contractor to perform the work within the time limitations, taking into consideration the current and planned workload of the contractor. r� 20 Points: Cost 20 Points: Familiarity with local conditions relevant to the proposed project. �+ TOTAL: NOTES: %�U Project Name: REVIEW SHEET Pocket Park Bids 2014-15 Project Address: SCORING CRITERIA: The Pocket Park award will be based on the lowest and best -evaluated bid. The following bid criteria will be used to evaluate each bid. TOTAL: NOTES: s�L 1) 20 Points: Specialized experience or technical expertise of the contractor and its U1J,t'j1orJ,� personnel in connection with construction and/or the rehabilitation of public places. 20 Points: Past record of performance on contract with the community and other clients, including N quality of work, timeliness, and cost control. l� 3) 20 Points: Capacity of the contractor to perform the work within the time limitations, taking into onsideration the current and planned workload of the contractor. C�D 20 Points: Cost 20 Points: Familiarity with local conditions relevant to the proposed project. TOTAL: NOTES: s�L Project Name: REVIEW SHEET Pocket Park Bids 2014-15 Project Address: SCORING CRITERIA:,,-�S The Pocket Park award will be based on the lowest and best -evaluated bid. The following bid criteria will be used to evaluate each bid. f=T i R D 1} 20 Points: Specialized experience or technical expertise of the contractor and its personnel in connection with construction and/or the rehabilitation of public places. } 20 Points: Past record of performance on contract with the community and other clients, including quality of work, timeliness, and cost control. 3) 20 Points: Capacity of the contractor to perform the work within the time limitations, taking into consideration the current and planned workload of the contractor. 20 Points: Cost 20 Points: Familiarity with local conditions relevant to the proposed project. p, v TOTAL: 161 NOTES: Agenda Action Form Paducah City Commission Meeting Date; 23 June 2015 Short Title: 2015 Community Development Block Grant (CDBG): Fcur Rivers Recovery Center ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Sheryl Chino Presentation By. Steve Ervin Background Information: In 2006, the City of Paducah accepted a Community Development Block Grant (CDBG) Award from the Kentucky Department for Local Government on belhaif of the sub -recipient, Four Rivers Behavioral Health's Center Point Recovery Center, of which the grant agreement expired June 2012. The City also accepted CDBG funding in 2013 and in 2014 to continue the project':n the amount of $250,000. On April 28, 2015, the Commission through Municipal Order 1837 author Ked the execution of a 2015 Four River Recovery Center CDBG application, The Kentucky Department of ! ocal Government has accepted the application and issued a preliminary approval letter to the City of Paduc,,.'i in the amount of $250,000 on behalf of the Four Rivers Behavioral Health's Center Point Recovery Center. The City of Paducah will receive $12,500 for grant administration, monibkng and maintaining records with the amount of $237,500 to be spent on salaries at Center Point Recovery Cuter A local match is not required. Goal: ❑Strong Economy Z Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: CDBG — Recovery (4) Project #: C00087 File #: 6.272 Finance Acct. #: 006-1213-513.23-07 Budget: $250,000 Source of Funds: Federal Grant, no local :nalch required. The City will receive $12,500 for administering the grant Staff Recommendation: Authorize and direct the Mayor to sign a legally binding agreement with the Four River Behavioral Health, LLC; as well as, all aiher required grant award documents including the Kentucky CDBG Procurement Policy. Attachments: None Deoartment Head City Clerk er ORDINANCE NO. 2015 - AN ORDINANCE OF THE CITY OF PADUCAH APPROVE,;G AN AGREEMENT WITH THE KENTUCKY DEPARTIVMNT FOR LOCAL GOVERNNLENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD ON BEHAL.:OF THE FOUR RIVERS BEHAVIORAL HEALTH CENTER POE IT RECOVERY CENTER, AND AUTHORIZ[ G THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME WHEREAS, the City of Paducah adopted Municipal Ord-: No. 1837 on April 28, 2015, authorizing the application for a Community Development Block Grant from the Governor's Office for Local Development for the Four Rivers Behavioral Health Recovery Center Project (Center Point); and WHEREAS, the Kentucky Department for Local Government has offered a grant award in the amount of $250,000; and WHEREAS, the City will receive 512,500 for grant administration, monitoring and maintaining records with the amount of 5237,500 to be spent on salaries atCcnter Point Recover Center; and WHEREAS, it is now necessary to proceed for approval by the Board of Commissioners for the City to accept the grant award and to execute the legally binding agreement with Four Rivers Behavioral Health. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah approves an Agreement with the Kentucky Department for Local Government to obtain a Community Development Block Grant Award on behalf of Four Rivers Behavioral Health Center Point Recovery Center in the amount A'S250,000 with the City receiving S12,500 of said grant for administration. No local match is required. SECTION 2, That the Mayor is hereby authorized to execate all documents necessary to accept the grant award with the Kentucky Department for Local Government and authorized to execute the legally binding agreement with Four Rivers Behavioral Health for the Center Point Recovery Center as approved in Section I above. SECTION 3. This ordinance shall be read on two separate clays and will become effective upon summary publication pursuant to KRS Chapter 424. klayor ATTEST: Tammara S. Sanderson. City Clerk Introduced by the Board of Commissioners, lune 23, 2015 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sun, lordlpianlo ant1FRBH Recovery Center 2015 Agenda Action Form Paducah City Commission Meeting Date: June 23, 2015 Short Title: Contract with GPEDC ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By Background Information: Claudia Meeks Jeff Pederson, City Manager As part of the Investment Fund Decision Items for FY2015, the Commission approved appropriation of funding for Greater Paducah Partners For Progress and GPEDC in the amount of $250,000, to be paid in quarterly installments, In addition, since GPEDC has absorbed the role and all responsibilities of EntrePaducah, an additional $50,000 was allotted, also payable in quarterly installments. When the City provides funds to any organization, we prepare a simple Contract For Services agreement that describes the public services the organization will provide as a result of receiving the city funds. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: This expenditure was appropriated in the FYU 15 Budget. Account Name: Investment Fund Account Number: 004-0401-536-23071ED00061ED0101 Finance Staff Recommendation: Authorize the Mayor to enter into one-time Contracts For Services witli GPEDC for a total of $300,000 ($250,000 for GPEDC responsibilities and $50,000 for EntrePaducah responsibilities) Attachments: Ordinance Contract Department Head City ClerkW-ilya=gtr ORDINANCE NO. 2015 - AN ORDINANCE AUTHORIZING THE MAYOR T© E-XECUTE A CONTRACT WITH THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL FOR SPECIFIC SERVICES THAT WILL INCLUDE SERVICES F01R ENTREPADUCAH BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to zxecute a contract with Greater Paducah Economic Development Council in the amount of 5300,000, to be paid in equal quarterly allocations of $62,500, for performance of services as outlined in said Contract. Further, the contract sets out services for EntrePaducah with fundingFrorn the City in the amount of $50.000, to be paid in equal quarterly allocations of S 12,500. This contract shall expire June 30, 2015. SECTION 2. This expenditure will be charged to the Investment Fund account, Project No. ED0006, account number 004-0401-536-2307. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, June 23, 2015 Adopted by the Board of Commissioners, Recorded by Tammara S. Sanderson, City Clerk, Published by the Paducah Sun, lordkontract-GPEDC F ,1-t-1 5 CONTRACT FOR SERVICES This Contract for Services, effective this day of June, 20 15, by and between the CITY OF PADUCAH ("City") and the GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL, INC. (GPEDC), a Kentucky not-for-profit corporation. WITNESSETH: WHEREAS, GPEDC is a rlon-profit organization charged with the economic development of Paducah and McCracken County, WHEREAS, the services of GPEDC as described herein are for the direct benefit of the citizens of the City of Paducah, and WHEREAS, promoting investment and economic development in the Paducah area as well as supporting entrepreneurs and business development in the community serves a valid public purpose; and WHEREAS, the City of Paducah desires to contract with GPEDC for the services to be described herein under the terms and conditions set forth in this Contract for Services. NOW THEREFORE, in consideration of the foregoing premises and the mutual covenants as herein set forth, the parties do covenant and agree as follows: SECTION 1: TERM The term of this contract for services sh,0 b4 from the effective date of the contract until June 30, 2015. SECTION 2: TERMINATION Either parry may terminate this Contract for Services upon failure of any party to comply with any provision of this agreement provided any such party notifies the other in writing of such failure and the breaching party fails to correct the breach within thirty (30) calendar days of the notice. SECTION 3: OPERATIONS PAYMENT A. In consideration of the administrative costs including compensation for personnel who carry out the objectives and services of GPEDC for services described herein, the City shall pay GPEDC Two Hundred Fifty Thousand Dollars ($250,000) to be paid in equal quarterly allocations of $62,500 each by the end of each quarter; provided however such payment may be reduced to recover payment if loans to GPEDC become past due. A quarterly invoice will be provided by GPEDC prior to payment. B. Also, in consideration of GPEDC absorbing the role of Entre Paducah, and for the additional services outlined in Section 5, the City shall pay GPEDC an additional $50,000, to be paid in equal quarterly allocations of $12,500 each by the end of each quarter. A quarterly invoice will be provided by EntrePaducah (GPEDC) prior to payment. C. First Quarter Payment shall be made by September 30, 2014. Subsequent quarterly payments will be held until the City receives an unqualified audit. Once the audit is received, payment shall be made by the end of each subsequent quarter. In tare event this contract for services is terminated, the City shall not be obligated to make any further payments. D. In the event this Contract for Services is terminated, the City shall not be obligated to make any further quarterly allocation payments SECTION 4: OBJECTIVES AND SERVICES GPEDC shall perform the following services for and on behalf of the city in consideration for the allocation payments described above; • Market the greater Paducah area and promote econornic development through capital investment, job creation, and business retention. • Incur costs and expenses for the advertisement and promotion of industrial and commercial sites. • Host visits by prospective investors and site selection consultants. • Act as local liaison to the Kentucky Cabinet for Ecoromic Development, the Southern Kentucky Industrial Development Association, the Tennessee Valley Authority, the Paducah Area Community Reuse Organization, and other regional economic development organizations. • Provide staff support to the Paducah -McCracken Industrial Development Authority. • Incur costs and expenses related to data compilation and maintenance required by companies making site decisions. This includes conducting, analyzing, and maintaining ongoing information including: competitive studies, the local labor market area, land availability, market trends, and such other data for the promotion of economic development. • Conduct ongoing business retention program. • Maintain information regarding labor management relations, • Market GPEDC's Information Age Park • Coordinate and support property acquisition for and development of Riverport West • Publish an annual report • Market Industrial Park West and Riverport West • Coordinate GPEDC's business recruitment work with the Chamber's support of retail businesses, EntrePaducah's support of entrepreneurs, the commercialization and innovation centers' support of start-ups and PUPAU's work with McCracken County's nuclear industry. • Monitor compliance with incentive agreements for the City and County and provide periodic written reports of such to the City Manager. SECTION 5: ENTREPADUCAH With the addition of the former EntrePaducah becoming a part of GFEDC, the following services are also included in the contract: Will provide staff and conduct programs to support entrepreneurs and entrepreneurial behavior in the community. Activities will include concierge support for entrepreneurs, development of networking forums where experienced entrepreneurs can mentor new entrepreneurs and their start-up businesses, coordination with existing government programs that support new businesses, including administration of the Small Business Incentive Program and assistance with development of business plans. SECTION 6: ACCOUNTING (A) GPEDC shall conduct all accounting, payroll, financial management, and shall make regular reports of GPEDC's expenditures to ensure such expenditures are proper. (B) City shall have the right to inspect the operations of GPEDC, including reviewing its books, records, ledgers, or other documents, without prior notice of said inspection. (C) GPEDC shall supply an annual financial audit to the City within two (2) weeks of its completion. SECTION 7: ENTIRE AGREEMENT This contract for services embodies the entire agreement between the parties and all prior negotiations and agreements are merged in this agreement. This agreement shall completely and fully supersede all other prior agreements, both written and oral, between the parties. SECTION 8: WITHDRAWAL OF FUNDS Notwithstanding any other provision in this Contract for Services, in the event it is determined that any funds provided GPEDC are used for some purpose other than in furtherance of the services described herein, the City shall have the right to immediately withdraw any and all further funding and shall immediately have the right to terminate this Contract for Services without advance notice and shall have the right to all remedies provided in the law to seek reimbursement for all monies not properly accounted. Witness the signature of the parties as of the year and date first written above. CITY OF PADUCAH GAYLE KALER, Mayor GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL, INC. Title