HomeMy WebLinkAbout06-09-15 Agenda PacketROLL CALL
CITY COMMISSION MEETING
AGENDA FOR JUNE 9, 2015
5:30 P.M.
CITY HALL COMMISSION CHAl1IBERS
300 SOUTH FIFTH STREET
INVOCATION --Michael Jenkins, Youtlt Leader at Relevant Church
PLEDGE OF ALLEGIANCE
ADDITIONSIDELETIONS
PRESENTATION: Young Professionals Committee --Brandi Harless
L
MINUTES
II.
MOTION
A. R & F Documents
III.
INfUNICIPAL ORDER
A. Personnel Actions
B. Authorize ;Mayor to Execute a Deed Consideration Certificate to
Put -chase Property at 960 Krebs Stalion Road for Paducah Water —
JASON PETERSON
IV.
ORDINANCES —INTRODUCTION
A. Approve Annual Maintenance Contract for Radio Equipment with
Motorola — B. STRINGER
B. Adoption of FY2016 Budget — J. PERKINS
I
C. Accept Bid to Purchase Self -Contained Breathing Apparatus Units for
the Fire Dept. — FIRE CFIIEF I{YLLF
D. Annexation of Property located at 2855 Lone Oak Road and 81& 91
Plantation Drive - S. ERVIN
E. Zone Change for Property located at 2855 Lone Oak Road and S 1 &
91 Plantation Drive — S. ERVIN
F. Authorize an Agreement with HDP, Fno-Ineering, hie., for Engineering
Services Required to Develop and 1(l.anage a Request for Proposals to
Obtain a New Contract for a Solid Waste Transfer Station and Related
Solid Waste Services — R. i•-IURPN,IY
V. CITY MANAGER REPORT
VI. MAYOR & COMMISSIONER COVLVIENIS
VII. PUBLIC COMMENTS
VIII. EXECUTIVE SESSION
June 9, 2015
I move that the following documents and bids be received and filed:
DOCU'NIENTS
Certificates of Liability Insurance
a.
D & D Construction of Paducah
b.
til P Lawson Construction, LLC
c.
B H Green & Sons, Inc.
d.
Municipal Equipment, Inc.
e.
Murtco, Inc.
f.
Leigh & Associates
Contracts `Agreements:
a. Ammendment No. 1 to Design Agreement Between T1e Department of the Army and the
City of Paducah for design for the Ohio River Shorelilp, (ORD # 2015-03-8227)
b. Agreement with Jim Smith Contracting Company, LLC for the Olivet Church Road
Improvement Project (ORD # 2015-05-8239)
c. Agreement with Harper Construction, LLC for the EPS H 15-2016 Concrete Program
(ORD # 2035-05-8235)
d. Agreement with McBride Mack for the purchase of one froat loader refuse truck for the
Engineering Public Works Department (ORD # 2015-05-8240)
c. Agreement with N/ICBrlde Mack for the purchase of one side ami refuse truck for the
Engineering Public Works Department (ORD # 2015-05-8241)
C. Grant Agreement for the 2015-2016 Kentucky Pride Fund Household Hazardous Waste
Grant (ORD # 2015-06-8251)
Kentucky Community Development Block Grant Project Completion Deport for the Jackson
House Elevator Rehabilitation Project
4. City of Paducah Police Department 2014 Annual Report
City of Paducah Finance Department Financial Report for perk ending March 3l, 2015
Paducah McCracken County Riverport Authority Budget Asstimptions for 2015-2016 Fiscal
Year
Paducah Water Works Financial Highlights for April 2015
BIDS FOR PADUCAH FIRE DEPARTMENT
Self -Contained Breathing Apparatus Equipment
1. Bluegrass Uniforms
2. Orr Safety x
K Denotes Accepted Bid
CITY OF PADUCAH
June 9, 2015
Upon the recommendation of the City Manager, the Board of Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
Canagerrs Signature
Da
CITY OF PADUCAH
PERSONNEL ACTIONS
June 9, 2015
NEW HIRE - FULL-TIME [FIT)
POSITION RATE NCSICS FLSA EFFECTIVE DATE
POLICE - SUPPORT SVCS
Zidar, Michael S Crime Analyst $23.08/Hr NCS Ex June 11, 2015
PARKS SRVCS - MAINTENANCE
Blackford, Thomas G Parks Maintenance - Laborer $13.01/Hr NCS Non -Ex June 11, 2015
NEW HIRES - PART-TIME (PITIiTEMPORARYISEASONAL
PAYROLL ADJ€1STMENTSITRANSFERSIPROMOTIONSITEMPORARYASSIGNMENTS
POSITION
BATE
NCS/CS
FLSA
EFFECTIVE DATE
PARKS SERVICES
AND BASE RATE OF PAY
AND BASE RATE OFPAY
Hatton, Baron
Recreation Leader
$8.00/Hr
NCS
Non -Ex
June 1, 2015
Little, Anthony
Sports Official
$15.00IGame
NCS
Non -Ex
June 8, 2015
POSITION
RATE
NCSICS
FLSA
EFFECTIVE DATE
PARKS SRVCS - MAINTENANCE
Pool Attendant
Lifeguard
NCS
Non -Ex
May 30, 2015
McGriff, Patrick S
Parks Maintenance - Laborer
$9.001Hr
NCS
Non -Ex
June 4, 2015
PAYROLL ADJ€1STMENTSITRANSFERSIPROMOTIONSITEMPORARYASSIGNMENTS
PARKS SRVCS - MAINTENANCE
Meinders, Jason I Parks Maintenance - Laborer Parks Maintenance - Lab:nrer NCS Non -Ex June 4, 2015
$8.50IHr $9.00/Hr
Overstreet, Donald E Parks Maintenance - Laborer Parks Maintenance - Laborer NCS Non -Ex June 4. 2015
$8.50/Hr $9.00/Hr
Edmonds, Brodrick Temporary Pump Operator Parks Maintenance - Laborer NCS Non -Ex June 4, 2015
$7.25/Hr $9.00/Hr
PREVIOUS POSITION
CURRENT POSITION
NCS/CS
FLSA
EFFECTIVE DATE
AND BASE RATE OF PAY
AND BASE RATE OFPAY
PARKS SERVICES
Blakemore, Kaitlin A
Recreation Leader
Recreation Leader
NCS
Non -Ex
June 1, 2015
$11,001Hr
$8.00/Hr
Coleman, Amber M
Pool Attendant
Lifeguard
NCS
Non -Ex
May 30, 2015
$7.50/Hr
$8.00/Hr
Dew, Caroline A
Pool Attendant
Lifeguard
NCS
Non -Ex
May 30, 2015
$7,501Hr
$8.00/Hr
Jez, Elise N
Pool Attendant
Lifeguard
NCS
Non -Ex
May 30, 2015
$7.50/Hr
$8.0OIHr
Jordan, Diamond R
Recreation Leader
Pool Attendant
NCS
Non -Ex
June 1, 2015
$8.00/Hr
$7.501Hr
Kollenberg, Teddy W
Recreation Leader
Head Lifeguard
NCS
Non -Ex
June 1, 2015
$8.00/Hr
$8.50/Hr
Meadows, Taylor B
Pool Attendant
Head Pool Attendrrri
NCS
Non -Ex
May 28, 2015
$7.50/Hr
$8.001Hr
Murphy, Kaitlin M
Recreation Leader
Recreation Leader
NCS
Non -Ex
June 1, 2015
$8.00/Hr
$11.00IHr
Vega, Sergio
Pool Attendant
Head Pool Attendant
NCS
Non -Ex
May 28, 2015
$7.50/Hr
$8.00IHr
PARKS SRVCS - MAINTENANCE
Meinders, Jason I Parks Maintenance - Laborer Parks Maintenance - Lab:nrer NCS Non -Ex June 4, 2015
$8.50IHr $9.00/Hr
Overstreet, Donald E Parks Maintenance - Laborer Parks Maintenance - Laborer NCS Non -Ex June 4. 2015
$8.50/Hr $9.00/Hr
Edmonds, Brodrick Temporary Pump Operator Parks Maintenance - Laborer NCS Non -Ex June 4, 2015
$7.25/Hr $9.00/Hr
CITY OF PADUCAH
PERSONNEL ACTIONS
June 9, 2015
TERMINATIONS • PART-TIME [PITIITEMPORARYISEASONAL
POSITION REASON
PARKS SERVICES
Mitchell, Elaina Recreation Leader Resignation'
"Accepted another summer posilion
Adams, Tanner L Lifeguard Termination"
'Unable to contact to cornfete hiring process
POSITION
PARKS SRVCS - MAINTENANCE
Mizel, Jon Parks Maintenance - Laborer
Pinner, Kevin G
Parks Maintenance - Laborer
REASON
Resignation`
`Accepted another summer position
Termination'
'Unable to successfully comp[ele hiring process
EFFECTIVE DATE
May 26, 2015
May 27, 2015
EFFECTIVE DATE
June 4, 2015
June4,2015
!892!7
AGENDA ACTION FORM
PADUCAH CITY COMMISSION
;41ceting Date: June 9, 20 L 5
Short Title: Arlth0l'i7,e Nlayor to Execute a Deed Consideration Certificate to Purchase
Property at 960 Krebs Station Road for Paducah 'Nater
❑ Ordinance ❑ Emergency X Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Bill Robertson
Presentation By: Jason Peterson
Background Infonnatiotl:
Bill Robertson has been negotiating with Donald L. Brown and Mary A. Brown, Trustees of
the Donald L. Brown and Mary A. Brown Revocable Trusts dated November 7, 2008, for the
purchase and acquisition of a 0.659 acre parcel lying adjacent to its tank site at 960 ,Krebs
Station Road for the expansion and improvement of Paducah Water's water distribution
system in the Hendron Water area.
Bill Robertson has reached an agreement with Donald L. Broivaand Maty A. Brown,
Trustees of the Donald L. Brown and !Mary A. Brown Revocable Trusts dated November 7,
2008, for the purchase of 960 Krebs Station Road, Paducah, Kentucky, and is desirous of
obtaining the authorization of the City Commission to have the Mayor to execute the deed
and consideration certificate to vest title in the City of Paducah for the benefit and use of
Paducah Water.
Goal: ❑Strong Economy X Quality Services❑ Vital NeighL orhoods❑ Restored DmN nto%vn5
Funds Available: Account Name:
Account Number: Finance
Staff Reconunendation:
Authorize the Mayo to execute the deed and consideration certificate to vest title in
the City of Paducah for the use and benefit of Paducah Water
Attachments:
Department Head City Clerk City Manager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER OF THE CITY OF PADUCAN, KENTUCKY,
AUTHORIZING THE NIAYOR TO EXECUTE THE DEED CONSIDERATION
CERTIFICATE FOR THE PURCHASE OF THE BROWN TRUST PROPERTY
LOCATED AT 960 KREBS STATION ROAD, PADUCAH, KENTUCKY, BY THE
CITY OF PADUCAH ACTING ON BEHALF OF THE COMMISSIONERS OF
WATERWORKS DBA PADUCAH WATER
WHEREAS, the Commissioners of Waterworks of the City of Paducah,
Kentucky, DBA Paducah Water (the "PWW"), has previously determined that it is
beneficial for PWW to acquire the real property known as the Brown property which
property lies adjacent to PWW's tank property on Krebs Station Road, Paducah,
Kentucky; and
WHEREAS, in order to consummate the purchase of said real property a
deed of conveyance containing a sworn consideration certificate must be executed and
filed of record;
NOW, THEREFORE, IT IS ORDERED BY THE BOARD OF
COMiMISSIONERS OF THE CITY OF PADUCAH,
Section 1. Recitals and Authorizations. The Board of Commissioners
hereby authorizes the Mayor to certify and execute the consideration certificate contained
in the deed of conveyance from the Donald and Mary Brown Trysts to the City of
Paducah, Kentucky, acting on behalf of the Commissioners of Waterworks DBA Paducah
Water for property located at 960 Krebs Station Road, Paducah, Kentucky. It is
determined that it is necessary and desirable and in the best interest of the City to execute
the consideration certificate contained in said deed of conveyance, which deed of
conveyance and consideration certificate is hereby authorized ani approved.
Section 2. Effective Date, This Order shall be in full force and effect on
and after the date as approved by the Board of Commissioners of -eae City of Paducah,
Kentucky.
,Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, June 9, 2015
Recorded by Tammara S. Sanderson, City Clerk, June 9, 2015
lmoTp "V-960 Krebs 5t40il Rd
189199.doc
189201
DEED OF CONVEYANCE
THIS DEED made and entered into this the day of June, 2015, by and
between DONALD L. BROWN, AS TRUSTEE, OF THE DONALD L. BROWN
REVOCABLE TRUST, DATED NOVEMBER 7, 2008, of 1010 Krebs Station Road, Paducah,
Kentucky 42001, and MARY A. BROWN, AS TRUSTEE, OF THE MARY A. BROWN
REVOCABLE TRUST, DATED NOVEMBER 7, 2008,Grantors, and THE CITY OF
PADUCAH, KENTUCKY for the use and benefit of the COMNIISSIONERS OF
WATERWORKS, DBA PADUCAH WATER, a body politic and corporate, duly organized and
existing under the laws of the Commonwealth of Kentucky, and a municipal corporation of the
second class of P. O. Box 2377, Paducah, Kentucky 42002,Grantee;
WITNESSETH;
THAT FOR AND IN CONSIDERATION of the surra of $20,000.00, cash in hand
paid by the Grantee to the Grantors, the receipt of which is hereby acknowledged, Grantors sold
and do by these presents grant, bargain, sell, alien and convey unto the Grantee, its successors
and assigns forever, together with all the improvements, appurteinances and rights thereunto
belonging, the following described property, lying and being in 'OcCracken County, Kentucky,
and more particularly described as follows:
Being a 0.659 acre tract as shown on the plat of Waiver of
Subdivision for Donald and Mary Brown, of reccrd in Plat Section
"K", page 179, in the McCracken County Court Clerk's Office.
Being a part of the same property conveyed to Donald L. Brown,
as Trustee, or his successors in trust, of the Docnald L. Brown
Revocable Trust, dated November 7, 2008, and Mary A. Brown, as
Trustee, or her successors in trust, of the Mary A. Brown
Revocable Trust, dated November 7, 2008, by deed dated
November 7, 2008, of record in Deed Book 1157, page 55,
McCracken County Court Clerk's Office.
TO HAVE AND TO HOLD the same together with all improvements thereon
and all rights and appurtenances thereunto pertaining unto Grantee, its successors and assigns
forever, with Covenant of General Warranty, except easements, covenants and restrictions of
record.
Grantors and Grantee hereby swear and affirm, under penalty of perjury, that the
consideration recited herein is the full actual consideration paid for the property transferred
hereby. The Grantee joins in this deed for the sole purpose of certifying the consideration.
IN WITNESS WHEREOF, the Grantors and Grantee have hereunto set their
hands
DONALD L. BROWN, AS TRUSTEE OF
THE DONALD L. BROWN REVOCABLE
TRUST DATED NOVEMBER 7, 2008
MARY A. BROWN, AS TRUSTEE OF THE
MARY A. BROWN REVOCABLE TRUST
DATED NOVEMBER 7, 2008
THE CITY OF PADUCAH, KENTUCKY
FOR THE USE AND BENEFIT OF THE
COMMISSIO'VERS OF WATER WORKS OF
FOR THE CITY OF PADUCAH,
KENTUCKY D/B/A PADUCAH WATER
—2—
LIZ
STATE OF KENTUCKY )
COUNTY OF MCCRACKEN )
The foregoing instrument was sworn and acknowledged before me this _ day of
,lune, 2015, by Donald L. Brown, as Trustee of the Donald L. Brown Revocable Trust dated
November 7, 2008, and Mary A. Brown, as Trustee of the Mary A. Brown Revocable Trust
dated November 7, 2008, Grantors.
My commission expires
NOTARY PUBLIC, STATE AT LARGE
STATE OF KENTUCKY )
COUNTY OF McCRACKEN )
The foregoing instrument was sworn and acknowledged before me this day
of .lune 2015, by Gayle Kaler, Mayor, of The City of Paducah, Kentucky for the use and benefit
of the Commissioners of Water Works for the City of Paducah, Kentucky d/b/a Paducah Water,
on behalf of said entity, Grantee.
My commission expires
This instrument prepared by:
DENTON & KEULER, LLP
P. O. Box 929
Paducah, KY 42002-0929
Send current Tax bill to:
Paducah Water
P O Box 2377
Paducah, KY 42002-2377
NOTARY PUBLIC, STATE AT LARGE
—3—
Agenda Action Form
Paducah City Commission
Meeting Date: June 9`h, 2015
Short Title: Annual service contract for the City's 800 Mhz radio equipment
Ordinance J Emergency ❑ Municipal Order ❑ Resolution ❑ Motion ❑
Staff Work By: Brent Stringer
Presentation By: Brent Stringer and/or Steve Kyle
Background Information: Reoccurring annual service agreement between
Motorola and the City of Paducah for service and maintenance on the 800 Mhz
radio system including the dispatch consoles and radio controllers at the 911 office.
Goal: ❑Strong Economy !j Quality Services ❑ Vital. Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name: Communications equipment�— u�
Account Number: 012-4011-423-22.06 '1 E once
�ae kow S 4^ajT p WL -A r 04 eAAl ce—
gt;cw-�ts c 7-2-60Staff Recommendation: Approve ordinance to continue the service agreement
with Motorola for 2015-2016
Attachments: Revised Interlocal Agreement
Department Head City Clerk ' �Ianage�r�
ORDINANCE N0. 20t5-6-
AN
0t5-6-
AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE
SERVICE AGREEMENTS WITH MOTOROLA FOR FY 2015--2016
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION L That the Mayor is hereby authorized to execute a service
agreement with Motorola for yearly maintenance of the 800 MHz radio controllers,
individual department radios, Paducah -McCracken County 911 dispatch consoles,
telephones, and other related radio equipment. The Contract Number $00001001153 in the
amount of $51,994.56 shall expire June 30, 2016.
SECTION 2. This expenditure shall be charged to various departments.
SECTION 3. This ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 424.
Ddayor
ATTEST:
Tammam S. Sanderson, City Clerk
Introduced by the Board of Commissioners, June 9, 2016
Adopted by the Board of Commissioners, June 16, 2015
Recorded by Tammara S. Sanderson, City Clerk, June 16, 20t5
Published by The Paducah Sun,
\ord\police\contract-Motorola 2015-2016
0 MOrOROLA SOLUTIONS
.41W: Nafionef Semite Supportl4th f!
1309 East Aigonquin Road
{800} 247-2349
Date: 03127/2015
SERVICES AGREEMENT
Contract Number: S00001001153
Contract Modifier: RN27-MAR-15 1324:02
Company Name: Paducah, City Of
MODEL/01PTION
Required P.O.:
No
Attn:
Customer # :
1011956482
Billing Address: P O Box 2307
Bill to Tag #:
0001
City, State, Zip: Paducah,KY,42002
$281.41
Contract Start: Date:
07(0112015
Customer Contact:
ENH: SMARTZONE SITE
Contract End Date:
06/30/2016
LPhone:
SVC251AE
Anniversary Day:
Jun 30th
Payrrarit Cycle:
MONTHLY
PLANT VESTA PALLAS WORKSTATION
PO 4:
N/A
`QTY
MODEL/01PTION
SERVICES DESCRIPTION
MONTHLY
EXT
EXTENDED —
AMT
***** Recurring Services **_ *
SVC01SVC11010
ASTRO INFRASTRUCTURE REPAIR W/ADV REFI_
$281.41
$3,376.92
1
SVC251AA
ENH: SMARTZONE SITE
1
SVC251AE
PLANT VESTA PALLAS SERVER
5
SVC253AE
PLANT VESTA PALLAS WORKSTATION
5
SVC255AE
PLANT VESTA PALLAS ACU
1
SVC257AA
ENH: SMARTNET SITE
.1
SVC257AE
PLANT BCM
14
SVC258AA
ENH: SMARTNET STATION
I
SVC455AE
ENH: DISPATCH SITE
SVC01 SVC 1 102C
ASTRO DISPATCH SERVICE
$77.73
$932.76
5
SVC239AA
ENH: SIVIARTZONE OPERATOR POSITION
1
SVC240AA
ENH: SMARTNET SITE
14
SVC241AA
ENH: SMARTNET STATION
1
SVC242AC
ENH: DISPATCH CENTER LOCATION
1
SVC242AE
ENH: PLANT EQUIPMENT 911
1
SVC455AE
ENH. DISPATCH SITE
SVC01SVC1104C
ASTRO TECHNICAL SUPPORT
$260.77
53,129.24
1
SVC135AA
ENH: SMARTNET SITE
14
SVC136AA
ENH: SMARTNET STATION
5
SVC142AD
ENH: CONSOLE ONLY - OPERATOR POSITI
1
SVC142AF
ENH: PLANT EQUIPMENT 911
t
SVC147AA
ENH: SMARTNET SYSTEM
2
SVC455AE
ENH: DISPATCH SITE
SVC01 SVC1220C
ASTRO SFS LITE SERVICE AGREEMENT
$376,53
$4,518.36
15
SVC17AA
ENH: MTX8250
33
SVC26AA
ENH: XTS2500
10
SVC495AB
XTL5000 - MOBILE
12
SVC506AB
XTS1500
4
SVC634AD
ENH: XTL1500
6
SVC688AD
ENH: XTL2.500
SPECIAL INSTRUCTIONS ATzacH Subtotal - Recurring Servfces $4,332.88 $51,994.56
STATEM,ENT OF WORK FDR PERFORVAiNCE DESCRIPTIONS
Subtotal -One-Time Event
Services $ .00 $ .00
Total $4,332.88 $51,994.56
7axes
Grand Total $4,332.88 551,994.56
THIS SERVICE AMOUNT IS SWJEC TO STATE AND LOCAL TAXING
JURISDICTION$ WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
received Sratements of Work that describe
ar)d Conditions, a copy of which Is attached
SVC01SVC1410C
ONSITE INFRASTRUCTURE
$1,390.98
$16,691.76
ELGIN
IL
RESPONSE -STANDARD
ELGIN
lL
1
SVC166AE
PLATT MAGIC SERVER
MOTOROLA SYSTEM
SUPPORT -TECHNICAL SUPPORT D0058
SCHAUMSU
RG
1
SVC174AE
PLANT VESTA STANDARD MINI SERVER
IN
AIRBUS DS COMMUNICATIONS, INC.
1
SVC181AE
PLANT BCM
PADUCAH
I KY
5
SVC187AE
PLANT VESTA PALLAS WORKSTATION
1
SVC218AA
ENH: ONSITE INFRASTRUCTURE RESPONSE -SITE
14
SVC219AA
STATION(S)
5
SVC220AA
OPERATOR POSITIONS
1
SVC455AE
ENH: DISPATCH SITE
1
SVC986AA
DISPATCH CENTER LOCATION
1
SVC987AA
CENTRAL ELECTRONICS BANKS (CEB)
SVC01SVC1423C
LOCAL RADIO SUPPORT SERVICE
$271.98
53,263.76
15
SVC17AB
ENH: MTX8250
33
SVC26AB
XTS2500
4
SVC368AE
ENH: XTL1500
6
SVC454AE
ENH: XTL2500
12
SVC575AB
XTS1500 - PORTABLE
10
SVC587AB
XTL5000 - MOBILE
SVC01 SVC2012C
SP - CONTRACT ADMINISTRATION SERVICE
$206.01
$2,472.12
1
NETWORK(S)
SVCO2SVC0015C
SP - SUBSCRIBER REPAIR - LOCAL
$5.82
569.84
I
CHARGER
SVCO2SVC0030C
SP - LOCAL REPAIR WITH ONSITE RESPONSE
$81.05
5972.60
1
CHANNEL COMBINER
SVCO2SVC0081A
MISSION CONTROL
5636.82
S7,641.84
1
SITE(S)
SVCO2SVC0082A
SOFTWARE FIRMWARE SUPPORT
$743.78
$8,925.36
1
SITE(S)
SPECIAL INSTRUCTIONS ATzacH Subtotal - Recurring Servfces $4,332.88 $51,994.56
STATEM,ENT OF WORK FDR PERFORVAiNCE DESCRIPTIONS
Subtotal -One-Time Event
Services $ .00 $ .00
Total $4,332.88 $51,994.56
7axes
Grand Total $4,332.88 551,994.56
THIS SERVICE AMOUNT IS SWJEC TO STATE AND LOCAL TAXING
JURISDICTION$ WHERE APPLICABLE, TO BE VERIFIED BY MOTOROLA.
received Sratements of Work that describe
ar)d Conditions, a copy of which Is attached
Subcontractor(s)
City
State
MOTOROLA RADIO SUPPORT CENTER
ELGIN
IL
MOTOROLA SYSTEM SUPPORT CENTER
ELGIN
lL
MOTOROLA SYSTEM SUPPORT CTR -CALL
CENTER D0066
SCHAUMBU
RG
IL
MOTOROLA SYSTEM
SUPPORT -TECHNICAL SUPPORT D0058
SCHAUMSU
RG
IL
INDIANAPOLIS SERVICE CENTER
INDIANAPO
LIS
IN
AIRBUS DS COMMUNICATIONS, INC.
TEMECULA
CA
JACKSON PURCHASE 2 WAY INC
PADUCAH
I KY
the services provided on this Agreement.
to this Service Agreement, is incorporated
Motorola's
her2i n by
Service Terms
this reference.
AUTHORIZED CUSTOMER SI
CUSTOMER (PRINT NAME)
TURE
TITLE
MOTOROLA REPRESENTATIVE(SIGNATURE) TITLE
Charles Benson
MOTOROLA REPRESENTATIVE(PRINT NAME)
Company Name:
Paducah, City Of
Contract Number:
S00001001'153
Contract Modifier:
RN27-MAR-15 13:24:02
Contract Start Date:
07/01/2015
Contract End Date:
06/30/2016
615 208-1747
PHONE
DATE
DATE
Service Terga and Conditions
Motorola Solutions Inc. ("Motorola") and the customer named in this Agreement ("Customer") hereby agree as follows
Section 1, APPLICABILITY
These Service Terms and Conditions apply to service contracts whereby Motorola will provide to Customer either (f)
maintenance, support, or other services under a Motorola Service Agreement, or (2) i;tstaliation services under a Motorola
Installation Agreement.
Section 2. DEFINITIONS AND INTERPRETATION
2.1. "Agreement" means these Service T arms and Conditions; the cover page forthe Service Agreement or tree
Installation Agreement, as applicable; and any other attachments, all of which are incorporated herein by this reference. In
interpreting this Agreement and resolving any ambiguities, these Service Terms and Conditions take precedence over any
cover page, and the cover page takes precedence over any attachments, unless the cover page or attachment states
otherwise.
2.2. "Equipment" rneans the equipment that is specified in the attachments or is subsequently added to this Agreement.
2.3. "Services" means those installation, maintenance, support, training, and other services described in this Agreement.
Section 3. ACCEPTANCE
Customer accepts these Service Terms and Conditions and agrees to pay the prices set forth in the Agreement. This
Agreement becomes binding only when accepted in writing by Motorola. The terrn of this Agreement begins on the "Start
Date" indicated in this Agreement,
Section 4. SCOPE OF SERVICES
4.1. Motorola will provide the Services described in this Agreement or in a more dEttailed statement of work or other
document attached to this Agreement. At Customer's request, Motorola may also provide additional services at Motorola's
then -applicable rates for the services.
4.2. If Motorola is providing Senjices for Equipment, Motorola parts or parts of equal quality will be used; the Equipment
will be serviced at levels set forth in the manufacturer's product manuals; and routine service procedures that are
prescribed by Motorola will be foltowed.
4.3. If Customer purchases from Motorola additional equipment that becomes part of the same system as the initial
Equipment, 'the additional equipment may be added to this Agreement and will be billed at the applicable rates after t}je
warranty for that additional equipment expires.
4.4. All Equipment must be in good working order on the Start Data or when addiflonal equipment is added to the
Agreement. Upon reasonable request by Motorola, Customer will provide a complete serial and model number list of the
Equipment. Customer must promptly notify Motorola in writing when any Equipment is lost, damaged, stolen or taken out
of service. Customer's obligation to pay Service fees for this Equipment will terminate at the end of the month in which
Motorola receives the written notice.
4.5. Customer must specifically identify any Equipment that is labeled intrinsically safe for use in hazardous
environments.
4.6, if Equipment cannot, in Motorola's reasonable opinion, be properly or economically sepriced for any reason, Motorola
may modify the scope of Services related to that Equipment; remove that Equipment from the Agreement; or increase the
price to Service that Equipment.
4 T. Customer must promptly notify Motorola of any Equipment failure. Motorola will respond to Customer's notification in
a manner consistent with the level of Service purchased as indicated in this Agreement.
Section 5. EXCLUDED SERVICES
5.1. Service excludes the repair or replacement of Equipment that has became defective or damaged from use in other
than the normal, customary, intended, and authorized manner; use not in compliance with applicable industry standards;
excessive wear and tear; or accident, liquids, power surges, neglect, acts of God or other force majeure events.
5.2. Unless specifically included in this Agreement, Service excludes items that are consumed in the normal operation of
the Equipment, such as batteries or magnetic tapes.; upgrading or reprogramn-iing Equipment; accessories, belt caps,
battery chargers, custom or special products, modified units, or software; and repair or maintenance of any transmission
line, antenna, microwave equipment, tower or tower lighting, duplexer, combiner, or multicoupler. Motorola has no
obligations for any transmission medium, such as telephone lines, computer networks, the internet or the worldwide web,
or for Equipment malfunction caused by the transmission medium.
Section 6. TIME ANO PLACE OF SERVICE
Service will be provided at the location specified in this Agreement. When Motorola performs service at Customer's
location, Customer will provide Motorola, at no charge,a non -hazardous work environment with adequate shelter, heat,
light, and power and with full and free access to the Equipment. Waivers of liability from Motorola or its subcontractors wil!
not be imposed as a site access requirement. Customer will provide all information pertaining to the hardware and
software elements of any system with which the Equipment is interfacing so that Nilotorola may perform its Services.
Unless otherwise stated in this Agreement, the hours of Service will be 8:30 a.m. tri 4:30 p.m., local time, excluding
weekends and holidays. Unless otherwise stated in this Agreement,the price for the Services exclude any charges or
expenses associated with helicopter or other unusual access requirements; If these charges or expenses are reasonably
incurred by Motorola in rendering the Services, Customer agrees to reimburse Mckorola for those charges and expenses.
Section 7. CUSTOMER CONTACT
Customer will provide Motorola with designated points of contact (list of names aftd phone numbers) that will be available
twenty-four (24) hours per day, seven (7) days per week, and an escalation procedure to enable Customer's personnel to
maintain contact, as needed, with Motorola.
Section 8. PAYMENT
Unless alternative payment terms are stated in this Agreement, Motorola wit! invo;ce Customer in advance for each
payment period. All other charges will be billed monthly, and Customer must pay each invoice in U.S. dollars within twenty
(20) days of the invoice date. Customer will reimburse Motorola for all property taxes, sates and use taxes, excise taxes,
and other taxes or assessments that are levied as a result of Services rendered under this Agreement (except income,
profit, and franchise taxes of Motorola) by any governmental entity.
Section J. WARRANTY
Motorola warrants that its Services under this Agreement will be free of defects Rn materials and workmanship for a period
of ninety (90) days from the date the performance of the Services are completed] n the event of a breach of this warranty,
Customer's sole remedy is to require Motoreia to re -perform the non -conforming Service or to refund, on a pro -rata basis,
the fees paid for the non -conforming Service. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR
hv]PL!ED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE.
Section 10. DEFAULTITE€2AMNATION
10.1. If either party defaults in the performance of this Agreement, the other party will give to the non-performing party a
written and detailed notice of the default. The non-performing party will have thirty (30) days thereafter to provide a written
plan to cure the default that is acceptable to the other party and begin implementir'g the cure plan immediately after pian
approval. If the non-performing party fails to provide or implement the cure plan, tnpm the inured party, in addition to any
other rights available to it under law, may immediately terminate this Agreement effective upon giving a written notice of
termloatlon to the defaulting party.
10.2. Any termination of this Agreement will not relieve either party of obligations previously incurred pursuant to this
Agreement, including payments which may be due and owing at the time of termnation. All sums owed by Customer to
Motorola will become due and payable immediately upon termination of this Agreement. Upon the effective date of
termination, Nlotorofa will have no further obligation to provide Services.
Section 11. LIMITATION OF LIABILITY
Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict
liability in tort, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of
twelve (12) months of Service provided under this Agreement. ALTHOUGH THE PARTIES ACKNOWLEDGE THE
POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY
COMMERCIAL LOSS, INCONVENIENCE; LOSS OF USE, TIME, DATA, GOODWILL, REVENUES, PROFITS OR
SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL. DAMAGES IN ANYWAY RELATED
TO OR AR#SING FROM THIS AGREEMENT OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT
TO THIS AGREEMENT. No action for contract breach or otherwise relating to the transactions contemplated by this
Agreement may be brought more than one (1) year after the accrual of the cause flf action, except for money due upon an
open account.This limitation of liability will survive the expiration or termination of this Agreement and applies
notwithstanding any contrary provision.
Section 12. EXCLUSIVE TERMS AND CONDITIONS
12.1. This Agreement supersedes all prior and concurrent agreements and understandings between the parties, whether
written or oral, related to the Services, and there are no agreements or representations concerning the subject matter of
this Agreement except for those expressed herein. The Agreement may not be a^nended or modified except by a written
agreement signed by authorized representatives of both parties.
12.2. Customer agrees to reference this Agreement on any purchase order issued in furtherance of this Agreement,
hov,rever, an omission of the reference to this Agreement will not affect its applicab'lity. In no event will either party be
bound by any terms contained in a Customer purchase order, acknowledgement, or other writings unless: the purchase
order, acknowledgement, or other writing specifically refers to this Agreement; clearly indicate the intention of both parties
to override and modify this Agreement; and the purchase order, acknowledgement, or other writing is signed by authorized
representatives of both parties.
Section 13. PROPRIETARY INFORMATION; CONFIDENTIALITY; INTELLECTUAL PROPERTY l iGHTS
13.1. Any information or data in the form of specifications, drawings, reprints, teohnicat information or otherwise furnished
to Customer under this Agreement will remain Motorola's property, will be deemed proprietary, will be kept confidential,
and will be promptly returned at Motorola's request. Customer may not disclose, r:,ilhout Motorola's written permission or
as required by law, any confidential information or data to any person, or use confidential information or data for any
purpose other than performing its obligations under this Agreement. The obligations set forth in this Section survhve the
expiration or termination of this Agreement.
13.2. Unless otherwise agreed in writing, no commercial or technical information disclosed in any manner or at any time
by Customer to Motorola will be deemed secret or confidential. Motorola will have no obligation to provide Customer with
access to its confidential and proprietary information, including cost and pricing data.
13.3. This Agreement does not grant directly or by implication, estoppel, or otherwise, any ownership right or license
under any Motorola patent, copyright, trade secret, or other intellectual property iududing any intellectual property created
as a result of or related to the Equipment sold or Services performed under this agreement.
Section 14. FCC LICENSES AND OTHER AUTHORIZATIONS
Customer is solely responsible for obtaining licenses or other authorizations required by the Federal Communications
Commission or any other- federal, state, or local government agency and for complying with all rules and regulations
required by governmental agencies. Neither Motorola nor any of its employees is an agent or representative of Custorner
in any governmental matters
Section 15. COVENANT NOT TO EMPLOY
During the term of this Agreement and continuing for a period of two (2) years therea€ter, Customer will not hire, engage
on contract, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its
subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of
Motorola or its subcontractors who are responsible for rendering services under this Agreement. If this provision is found
to be overly broad under applicable law, it will be modified as necessary to confonra to applicable law
Section 16. MATERIALS, TOOLS AND EQUIPMENT
All tools, equipment, dies, gauges, models, drawings or other materials paid for or ft.rrnished by Motorola for the purpose
of this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while ii is in
Customer's custody or control, be liable for any loss or damage to this property, and: return it to Motorola upon request.
This property will be held by Customer for Motorola's use without charge and may be removed from Customer's premises
by Motorola at any time without restriction.
Section 17. GENERAL TERNiS
17.1. If any court renders any portion of this Agreement unenforceable, the remaining terms will continue in full force and
effect.
17.2. This Agreement and the rights and duties of the parties will be interpreted u. accordance with the laws of the State in
which the Services are per -formed
17.3. Failure to exercise any right will not operate as a waiver of that right, power, or privilege.
17.4. Neither party is liable for delays or lack of performance resulting from any causes that are beyond that party's
reasonable control, such as strikes, material shortages, or acts of God.
17.5. Motorola may subcontract any of the work,but subcontracting will not relievq Motorola of its duties under this
Agreement.
17.6. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder
without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted
assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola
may assign this Agreement to any of its affiliates or its right to receive payment v0out the prior consent of Customer. In
addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"),whether by way of
a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior
written consent of the other Party and at no additional cost to Motorola, assign the Agreement such that it will continue to
benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the
Separation Event
17.7. THIS AGREEMENT WILL RENEW, FOR AN ADDITIONAL ONE (1) YEAR TERM, ON EVERY ANNIVERSARY OF
THE START DATE UNLESS EITHER THE COVER PAGE SPECIFICALLY STATES A TERMINATION DATE. OR ONE
PART`( NOTIFIES THE OTHER IN WRITING OF ITS INTENTION TO DISCONTINUE THE AGREEMENT NOT LESS
THAN THIRTY (30) DAYS OF THAT ANNIVERSARY DATE. At the anniversary data, Motorola may adjust the price of the
Services to reflect its current rates.
17.8. if Motorola provides Services after the termination or expiration of this Agreement, the terms and conditions in effect
ai the time of the termination or expiration will apply to those Services and Custorner agrees to pay for those services on
a lime and materials basis at Motorola's then effective hourly rates.
Revised Jan 1, 20,10
Agenda Action Form
Paducah City Commission
Meeting Date: June 9, 2015
Short Title: City of Paducah, Kentucky's Fiscal Yeas' 2015-2416 budget
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resoludorn ❑ Motion
Staff Work By: Jonathan Perkins, Audi! Herndon, Stacee Young
Presentation By: Jeff Pederson, Jonathari Perkins
Background Information:
The FY2016 budget ordinance implements the decisions made at the
Commission's June 2nd budget workshop.
Goal: ®Strong Economy ® Quality Services® Vital Neighb}rhoods® Restored Downtowns
Funds Available: Account Name: ` hf
Account Number: Vi ce
Staff Recommendation:
Approve the FY2016 Budget Ordinance
Attachments:
FY2016 Budget Ordinance
Department Head City Clerk City Manager
R:`Finance`BudgeCBudget'Ordinance',FY2016',Agenda Action Fonn (AAF) - Budget Ordiratce 6-09-2415, FY2016.Docx
ORDrNANCE NO 2015.06•
AN ORDTNANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BkbGET FOR THE HSCAL YEAR 7L'LY 1. 2015. THROUGH
3471E 30, 30!6, BY ESTINATI`G REVENUES AND RESOI;RCES AND APPROPRLITING FUNDS FOR TJEOPEG.TION OF CITY GOVERNMENT
WHEREAS, an annual budget proposal nas been prepared and delivered to the City Commission, and
WHER.£AS, the Ciry Commission has ravlewed such proposed budget and made the necessary modlficAWns
BE !T ORDAINED BY THE CITY OF PADUCAH. KENTUCKY.
SECTION I The ,olloweng-stimate of revenues and resources rs adopted as the C,ry of Paducah. Kea[oek Ry,ence Budget [or Flscai Year 2015-
2016
FY2016 COURT DEBT
F911 AWARDS SERVICE CID
FUND FUND FUND FLT)
(12) (13) (30) r4cl
CASH FROM FUND RESERVE I 20,750 I 1100.0)8
RE%c,V'L'ES I
! PROPERTY TAXES
I
MUN101A L
FY2016
AID
! OTHER TAXES
GENERAL
PROGRA,14
INVESTMENT
CDBi)
GRANTS, CONTRf3UFIONS
FUND
FUND
FUND
FUND
FINES & FORFEITURES
30,000
l
i
rOURCES:
389,000
.CASH FROM FUND RESERVE
295,760
299,200
52,355
REVENUES
900
'.000
PROPERTY TAXES
6,153.300
750M
LISC, PERMJTS,
OTHER TAXES
23,239.500
160,000
4.400,000
GRANTS, CONTRIBUTION'S
871,315
31,000
924,705
750,44)
FIS IES & FORFEITLRES
;09.500
L 2,092,230
3,959680
PROP RENTAL & SALES
436,020
3,016,935
16.554.680111
TOTAL SOLRCES
CHARGES FOR SERVICES
655,965
INTERPST [INCOME
90,000
6,000
RECREATION, OTHER FEES
113,700
MISCELLANEOUS
29,500
31,704.000 486,000
4,300,000
750,-00
TOTAL REVENUES
Fl -;ND TRANSFERS IN
159.950 825,000
261,000
I15A)'
32,469,730 1,600.200
5.061,000
875.MW
TOTAL SOURCES
FY2016 COURT DEBT
F911 AWARDS SERVICE CID
FUND FUND FUND FLT)
(12) (13) (30) r4cl
CASH FROM FUND RESERVE I 20,750 I 1100.0)8
RE%c,V'L'ES I
! PROPERTY TAXES
I
i 1,iSC, PERbtITS,
! OTHER TAXES
511,000
SS3,320
GRANTS, CONTRf3UFIONS
487.930
j 11,744,000
FINES & FORFEITURES
30,000
l
i
PROP RENTAL & SALES
389,000
CHARGES FOR SERVICES
52,355
INTEREST (\'COME
900
'.000
RECREATION, OTI fER FEES
750M
MISCELLANEOUS
TOTAL REVE\"LES
1. 103,330
31,000
924,705
Ii,459 J)0
FUNDTRANSq-kj N
538,490
L 2,092,230
3,959680
1,692.320
51,750
3,016,935
16.554.680111
TOTAL SOLRCES
RCnginal .'ane 03 M'S - FP2016�0rdlnance
FY2016
SOLID
CIVIC
HEALM
AEPFRFPF
SERVICE
BOND WASTE
CENTER
REW11
RADIO
' FUND
FUND FUND
FUND
FUND
FUND
(70)
(42) (50)
(62)
(63)
164)
SOURCES:
CASH FROM FUND RESERVE
1,269,000 970,950
8,000
1,635,995
I
REYEVL'SS.
i
RE EEM; ES
PROPERTY TAXES
I
i
PROPERTY TAXES
LISC, PERMITS,
LISC, PERMITS,
OTHER TAXES
i
GRANTS, CONTRIBUTIONS
I 3Q600
FNES & FORFEITURES
E
PROP RENTAL & SALES
75,000
40.000
134)30
127,940 1
CHARGES FOR SERVICES
4,768,000
PROP RENTAL & SALES
[NTEREST INCOME
3,000 233,000
350,000
4.300
RECREATION, OTHER FEES
0,000
1,107,150
3,76,,W
9.915
MISCELLANEOUS
22.500
x,000
4,504,000
40,000
1 )x320
125,740
TOTAL REVENUTS
+FUND TRANSFERS IN
-
100
120,010
i
1,291,000
5,474,950
160,010
134.930
123,1x0
(TOTAL SOURCES
FY2016 FLEET
FLEET
HEALM
AEPFRFPF
SERVICE
TRUST
INSUR
NS TRUST,
PENSION
' FUND
FUND
FUND
FUND
FUND
(70)
(71)
(72)
(73)
)7 6).(77).(83
SOURCES:
CASH FROM FUND RESERVE
8,000
1,635,995
457,531
RE EEM; ES
i
PROPERTY TAXES
LISC, PERMITS,
OTHER TAXES
1.
GRANTS, CONTMUTIONS
FINES & FORFEITURES
PROP RENTAL & SALES
827.755
350,000
CHARGES FOR SERVICSS
347,500
1,107,150
3,76,,W
9.915
INTEREST FNCOSIE
22.500
225,100
RECREATION, 0114ER FEES
MISCELLANEOUS
100
.
347,600
I 850,255
],101.150
3,76'567
585,015
TOTAL REVENUES
FUNDTR-ANSFERS IN
189,180
60,000
,
385,000
544,080
2,486,350
1.167,154
3,76156)
I 1,437,550
TOTAL SOL RCES
R Caig.na; June 33 2015 - FYMMCrtlin3nce
SECTION 2 The (oleo -ng sums of money are hereby appropr:aled 101 Frscal Year 2015-3016
FY2016
GENERAL
FUND
(DI)
MUNMPAL
,Am
PROGRAIf
FUND
(03)
INVESTMENT
FUND
(04)
CDS
FUM)
(061_
.4PFftOPR:
1AT10rVS
GENERAL GO VEP -LAMENT
1,474,675
FINANCE
998,790
PR -DA
134,165
GNFOR:WAT?ON SYSTEMS
667,530
PLANNNO
914,290
375^o)
POLICE
9,496,455
FIRE
8,049,275
ENG,PUBUC WOR -K3
3,959,595
l 5DQ200
PARKS SERVICES
3,156,515
CABLE AUTHORITY
33,610
KUMAN RIGHTS
41,955
ENGNEERING
1,155,105
HUMAN RESOURCES
309,050
NVESTMENT FUND
590.500
DEBT SERVICE 1 E911
SOLID WASTE OPERATION'
FLEET MAFNTENANCE
PENSION'S
CASH CARRY FORWRD/RES RV
830
i FUND TRANSFERS OUT
i
2,028,720
4,369,670
32,469,730
1,600,200
5,061,000
875?00
TOTALAPPROPR-IA TION S
FY2016 1 COURT I DEBT
E911 AWARDS 1 SERVICE CL?
FUND FUND FUND FUND
f12) {131 QOG (40',
GENERALGOV£RNMFNT
FNANCE
PRDA
NFO,t-M- ATION' SYSTEMS
PLANT'NG
POLICE
FRE
ENG/PUBLIC WORKS
PARKS SERVICES
CABLE AUTHORITY
HUMAN RIGHTS
LNG NEERNG
H'U4IAN RESOURCES
INVESTMENT FUND
DEBT SERVICEl,911
SOLID WASTE OPERATION
FLEET MAINTENANCE
PENSIONS
CASH CARRY FORWRD,'RESRV
FLND TRANSFERS OUT
TOTAL APPROPRLATIONS
1,592,320
26577;30
1.396.!50
51,750 24+00
70:Q0
520,k30
3,015,335
I
I
?5 iut
51,756 3,016,335 16,3561116
R'FinanceiBudgal',BuageOCrd,nancerFY27'35,"Eazrce Onginai June 33 2D15 - FY2016�ordoance
FY2016
BOND
FUND
(47)
SOLID
WASTE
FUND
(50)
CIVIC
CENTER
FUND
(62)
RENTiL
FUND
C631
RADIO
FUND
(64)
�APPAOPRlATIONS:
I
GENERALG0VERN %IEXT
GENERAL GOVERVVIENT
FINANCE
.� FINANCE
1,486,250
300 1
72,875
PRDA
INFOIUMATiON SYSTEMS
INFORMATION SYSTEMS
PLANNING
PLANNING
POL)CE
POLICE
FIRE
FIRE
ENGIPUBLIC WORM
ENGMU'BLIC WORKS
84?7-0
PARKS SERVICES
PARKS SERVICES
92,035
CABLE AUTHORITY
CABLE .AUTHORITY
HUMAN RIGHTS
HUMAN RIGHTS
ENGNEERING
ENGINEERING
HUMAN RESOURCES
HUMAN RESOURCES
1,161,550
7,162,951
M V ESTNSENT FUND
INVESTMENT FUND
DEBT SERVICE( F911
DEBT SERVICEIE911
SOLID WASTEOPERATION
SOLID WASTE OPERATION
5,234,950 1
FLEET %LAfNTENANCE
1 FLEET mA1TiTENANCE
?ENSIGNS
PENSiON5
1137250
CASH CARRYFORW?DiRESRV
CASH CARRYFOR%vRDrRESRV
5,500
67,975
55,865
FUND TRANSFERS OUT1,271,000
244000
igL56
544,030
(,271,000
5,474,950 160.010
1343?9
128,740
I
�TOT:�LAPPROPRL-1TION5
FY2016
FLEFT
SERVICE
FUND
(70)
FLEET
TRUST
FUND
(71)
it HEALTH
INSUR INS TRUST
FUND I FUND
(72) {73)
AEPFIPFPF
PENSION
FUND
(76).(? 7).(34)
APPROPR ATIONS:
GENERALG0VERN %IEXT
FINANCE
1,486,250
300 1
PROA
INFOIUMATiON SYSTEMS
PLANNING
POL)CE
FIRE
ENGIPUBLIC WORM
PARKS SERVICES
CABLE AUTHORITY
HUMAN RIGHTS
ENGNEERING
HUMAN RESOURCES
1,161,550
7,162,951
M V ESTNSENT FUND
DEBT SERVICE( F911
SOLID WASTEOPERATION
FLEET %LAfNTENANCE
:44780
?ENSIGNS
1137250
CASH CARRYFORW?DiRESRV
!
5,500
1, FUND TRANSFERS OUT
544,030
2,186,250
1,167,150
3,762,56D
1 1.137 ,550
JTOTALAPPROPRIATIONS
SECTICN 3 The City Manager and Finance Director will publish a budget document which reflects lie flinding priorities set by the City Commission
daring :heir budget workshops and which y:ll be used to mlerpret the above appropnal:ons on the City's •.vebsne
SECTION 4 The City does hereby adopt :he following SnanCi2! management policies
A Tse General Fund's .minimum undesignated cash balance shall be 10% of the General Fund's bud;eeed -ecpeadiiures The Investmam Fund's
mlmmum undesignared cash'calance shall be 10% of the Investment Fund's budgeted expendaures The Solid 11�q5at fl4nd's minimum 'unrese;,ed -ash oalance
sha:l be 14% of ;he Solid Waste's budgeted operating expenses The Debt Servtce Find's minimum cash balanc: MV, 6a not less than 5340.000
B The City Manager rs authorized w transfer appropriated amounts between Funds, departmental buape a,nc ltems, prolec's, between. drvistons of
departments, and betNCCn departments as shown in Section 2
C Aporopnauons designated as Commission contingency shall be obh.lited apon approval yy the C y Commissicn by municipal order
D Funds appropriated as Adminisvauve contingency shall be obligated at the discretion cf the City "anager, however, :he City Commission shall be
notified five calendar days prior to obligation of the expenduure. Tany individual member of the Board of Commie imam requests Commission review of a
proposed expenditure, the City Manager must bring expenditure before me Commission for approval by mumcipd orcar, or not proceed.
E City Marra,er shall assure that retuning revenues and resources are greater than or equal to recurng expe:dirures
Tae Gay Manager has :he authony :o enact a budget 3liocauon program or to transfer funds to orfram any departmental hoe item appropriation
R tF,narcei,Budgetr8udget%Drdinanc=iFv2C j%0renalce Crigoal jure 03 2015 - FY20'6%Crd1ranca
G As new vehicles are acquired, the City will fully fund the Flect Trust Fund in order to replace roll agsteek owned by the Fleet Trust Fund 15 it
achieves obselasccace The Fleet Trust Fund shall be funded with monthiy lease charges assigned to roiling stork n deretmmed by the Finance Durector or his
designee All rolling stack is owned by the City s Fleet Trust Fund
H The Cay mill maintain a scif insurance fund called Health Insurance Trust Fund through the use of tier fees as set by administrative policy
I The City will cominue to maintain the Appointive Employees Pension Fund (AEPF) to a fully fundadstEvi through sound financial management
and'or annual General Fund transfers as designated in the budget document The AEPF may be combined with ?'a Pli slsouid it be determined, by the Finance
Director. :hat such a combmri is administratively more effective andlor financially prudent,
J In fiscal year 2006, the City issued a General Obligation Bond for the Police and Firefighters' Pensan Fund (?FPF) bringing the fund up to an
actuariaily sound basis, however, the mui!i-year recession starting in fiscal year 3009 reduced the fund's corpus':at.no a aew unfunded habthty Funding is
provided in the General Fund of chis ordinance to further address the PFPF unfunded liability
K The City will provide to all eligible employees up to a $737 00 per month credit (for the months e13uly - December 2015) to be applied to the
Comprehensive Heahh insurance Benefit Plan (Cafeteria Plan) as directed 'oy the employee In January 2016, this morthf y credit may be adjusted by the City
Commission as :ecommended by the City Manager or his designee
L The City •x•ill malnMn a special fund called investment Fund, and is considered an extension ofto {;ental Fund I'he Investment Fund wflf be
funded with a i i2 cent increase in the City's occupational license 5" (employee payroli withholding tax) This fud s dedicated to the following expendriures.
economx deae:opmern, neighborhood redevelopment. Infrastructure capital investment and property tax relief
SECTION S Finance Director rs responsible For maima rimg current !able of Estimated Revenues in Section I and Appropriation of Funds in Sechen
2 and to provide a copy to the City Clerk
If during the course of;he year the City Commission adopts Ordinances 10 anticipate new revenue, or to rnai nine approprianons, the Finance Director
�ill .ii these Tables and provide a copy to the Ciry Clerk
SECTION 6 This ordinance shall be read on two separate days and :rill become effective upon pubkartX+r. in full pursuant to KRS Chapter 424
ATTEST
Timma:a Sanderson, City Clerk
introduced by the Board of Commissioners, lune 4. 3015
Adopted by the Board ofCommisstorters, June 23, 2015
Recorded by Tainmara Sanderson, Cny Clerk, lune _ 20! 5
?ublished by The Paducah Sun.
Mayor
R iRnanceiBctlgettButlgetit7rdinanceiFY20igipgrance 0n0.nal J,ne'77 2015 - FY2Big10rtlmance
Agenda Action Form
Paducah City Commission
Meeting Date: 6/09/2015
Short Title: Purchase of Self Contained Breathing Apparatus (SCBAs) for the
Paducah Fire Department
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Kevin Mckellips, Deputy Fire Chief
Presentation By: Steve Kyle, Fire Chief
Background Information:
A large percentage of Paducah Fire Departments Sett -Contained Breathing Apparatus (SCBAs)
are more than ten years old and do not meet the current required Firefighting standards.
Therefore, to implement a replacement program, sealed bids were requested for new SCBAs
and related components to be purchased in accordance with the authorized Fire Equipment
budget,
On May 29, 2015, sealed bids were opened and read aloud for the purchase of the required
SCBSs and related equipment for use by the Paducah. Fire Department for the remaining
portion of the 2015 Fiscal Year and the 2016 Fiscal Year with a one-year optional renewal,
Two bids were received, with Orr Safety submitting the lowest responsive bid of $7,000 per
unit in accordance with the specifications. The unit price is firm a d will be utilized as the
Contract unit price for the remaining portion of the contract time geriod until .lune 30, 2016.
The Contract may be renewable for one additional Fiscal -Year term, upon the mutual
agreement of both parties. The City of Paducah Fire Chief, acting as agent for the Owner, shall
determine, in his sole discretion, the option to renewal.
Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: Fire Hose/Rescue EquipraentC 7
Account Number: 001-1502-522-40-13 mance
Staff Recommendation:
To receive and file the bids and adopt an Ordinance authorizing the tilayor to execute a
contract with Orr Safety for the purchase of Self -Contained Brealhing Apparatus (SCBAs) at
the unit price of $7,000 per set for use by the Paducah Fire Department for the 2015 and the
2016 Fiscal Year with a One -Year optional renewal if both parties agree.
Attachments:
Bids, Bid Tab, Advertisement and proposed Contract
CITY OF PADUCAH
PADUCAH FIRE DEPARTMENT
SELF-CONTAINED BREATHING APPARATUS (SCBA) EQUIPMENT
BID OPENING: Friday May 29, 2015 2:OD
Official Bidder of Record
Total Bid
Bluegrass Uniforms $
Orr Safety
$pot a�d
7
Page #1 6/3/2015
ORDINANCE NO. 2015 -6 -
AN ORDINANCE ACCEPTING THE BIDS OF ORR SAFETY FOR SALE TO
THE CITY OF SELF-CONTAINED BREATHING APPARATUS FOR USE BY THE
PADUCAH FIRE DEPARTMENT FOR THE REMAINING PORTION OF 2015 AND FISCAL
YEAR 2016, WITH A ONE-YEAR CONTRACT OPTION TO RENS.-NV AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah accepts the bids of Orr Safety at the unit price
of $7,000 per set, for self-contained breathing apparatus for use by the Paducah Fire Department,
said bids being in substantial compliance with bid specifications, and as contained in the bids of
Orr Safety of May 29, 2015.
SECTION 2. The Mayor is hereby authorized to execute a contract with Orr
Safety Corporation for the purchase of self-contained breathing apparatus, authorized in Section
1 above, according to the specifications, bid proposal and all contract documents heretofore
approved and incorporated in the bid. This contract shall be for the remaining portion of 2015
and fiscal year 2016, and contains a one-year contract option to renew- Further, the Mayor is
hereby authorized to execute, subsequent to the recommendation of t"re City of Paducah Fire
Chief, the option for an additional one-year renewal ending December 31, 20t7 upon mutual
agreement of both parties.
account.
SECTION 3. These purchases shall be charged to Firc I lose — Rescue Equipment
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, June 9, 2015
Adopted by the Board of Commissioners, June 16, 2015
Recorded by Tammara S. Sanderson, City Clerk, June 16, 2015
Published by The Paducah Sun,
lordlfirelbreathing apparatus 6-20t5
Paducah City Commission
Meeting Date: June 9. 2015
Short Title: Final annexation of property owned by Burton 4, L_1'_"
Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑
Staff Work By: Stephen Ervin, Joshua P. Sommer
Presentation By: Stephen Ervin
Background Information:
Funds Available: Account Name; N A
Account Number; N A
Motion:
The intent of' this agenda item is to armex 81 k,
91 Plantation Drive and 2855 Lone Oak Road
into the City of Paducah. The Banks Market
grocery store. gasoline primps and a strip
retail/medical center are located on these Wo
parcels. NIr. Burton Washburn, attorney for and
manager of Murton 4. LLC; requested
annexation into the City via letter dated 1/lay 151
2015. The Cite Commission adopted Ordinance
92015-5-8243, which expressed the City's intent
to annex this prxperty on Ivlay 26, 2015. Tile
property was th-,n referred to the Paducah
Planning Commission to recommend a proper
zone to the C111, Commission, which is for
Highway Business District. This Ordinance will
officially annex ilio t�wo parcels, as shown on
the enclosed plat.
Staff" Recommendation -
Staff reeom,nen:is approval to adopt the Final
annexation ordi.tiance.
Finance
Attachments:
Planning Commission Resolution
Zone Change Map
ORDINANCE NO. 2015 -6 -
AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF
PADUCAH. KENTUCKY, BY FINALIZING THE ANNEXAV-)IV OF CERTAIN
PROPERTY LYING ADJACENT TO THE CORPORATE LIDdITS OF THE CITY OF
PADUCAH. AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO
BE INCLUDED WITHIN THE SAID CORPORATE LIMITS
WHEREAS, the City adopted Ordinance No. 2W -8243 on May 26. 2015,
declaring its intent to annex a tract of property containing 5,939 acres located at M55 Ione Oak
Road and 81 & 91 Plantation Drive: and
WHEREAS. the tracts of property are contiguous tr+the present city limits. is
urban in character and is currently commercially developed; and
WHEREAS, and the owner requested such annexAjon In writing to the Board of
Commissioners of the City of Paducah.
BE IT ORDAINED BY THE CITY OF PADUCAh. KENTUCKY:
SECTION 1. It is the intent of the City of Paducah. Keattucky. to finalize the
annexation of the hereinafter described property. and therefore t&:u Lbe hereinafter described
property be annexed to, and be made a part of the City of Paducah. Kelittreky said real property
being more particularly and accurately described as follows:
CITY OF PA-DUCAH ANNEXATION LEGAL DESCRIPTION
FOR THE BURTON 4, LLC PROPERTY
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3443 and being generally
located west of U.S. Highway 45 (a.k.a. Lone Oak Road), Paducah., {McCracken County,
Kentucky, more particularly described as:
Beginning at a point located on U.S. Highway 45's east right-of-,na1 Dine and being
SOS°45'52"E a distance of 51.27 ft. from the U.S. 45 and Plantat on Drive intersection, said
point also being 30.00 ft. at right angies from U.S. Highway 45'sc"terline and being the
existing city limits of Paducah;
Thence with U.S. Highway 45's east right-of-way line S32°11'40'14 a distance of 204.37 ft.
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line 1,58109'59"E a distance of
6.00 ft. to a point;
Thence continuing with U,S. Highway 45's east right-of-way line 531°51'50"W a distance of
119.49 ft, to a point;
Thence continuing with U.S. Highway 455 east right-of-way line 531°39'00"W a distance of
31.60 ft. to a point;
Thence continuing with U.S. Highway 45's east right-of-way line N=:;B°21'00"W a distance of
6.00 ft, to a point:
Thence continuing with U.S. Highway 45's east right-of-way line 5"32105'44'W a distance of
6.91 ft. to a point;
Thence continuing with U.S. Highway 45's east right-of-way line zn-d being a curve to the
right, having a chord bearing of S32°23'28"W, a chord distance,-) 49.97 ft., an arc distance
of 49.97 ft. and a radius of 2576.43 ft. to a point;
Thence crossing U.S. Highway 45 and with the north right-of-wayline of Maryland Street
N79126'27"W a distance of 271.30 ft, to a point;
Thence continuing with Maryland Street's north right-of-way line, nd being a curve to the
left, having a chord bearing of N85'45'00"W, a chord distance 0 102.36 ft.. an arc distance
of 102.57 ft. and a radius of 465.74 ft. to a point:
Thence continuing with Maryland Street's north right-of-way Sine S87°56'27"W a distance of
81.89 ft. to a point, said point being the southwest corner of the Burton 4, LLC property
(recorded in Deed Book 1253, Page 570);
Thence leaving Maryland Street's north right-of-way line and with the west line of the above
said Burton 4, LLC property N04°04'30"E a distance of 303.17 ft, to a point, said point being
in the existing city limits of Paducah ;
Thence continuing with the above said property's west property it and with the existing city
limits of Paducah S80°26'22E a distance of 30.81 ft. to a point:
Thence continuing with the above said property's west property ine and with the existing city
limits of Paducah N09°33'38"E a distance of 200.00 ft. to a pout, said point being located
in Plantation Drive's south right-of-way line;
Thence with Plantation Drive's south right-of-way line and with the existing city limits of
Paducah S80°26'22" E a distance of 368.09 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and with the existing city
limits of Paducah, being a curve to the right, having a chord bearing of S69°18'10"E. a chord
distance of 77.26 ft., an arc distance of 77.75 ft. and a radius of X00.00 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and with the existing city
limits of Paducah S58°09'57"E a distance of 81.02 ft. to a point. said point being located in
U.S. Highway 45's west right-of-way line;
Thence with U.S. Highway 45's west right-of-way line and the exi,ti ng city limits of Paducah
S38°57'33"W a distance of 15.74 ft. to a point;
Thence leaving U.S. Highway 45's west right-of-way line, with theeristing city limits of
Paducah and crossing U.S. Highway 45 S58°09'57"E a distance J ;06,28 ft. to the Point of
Beginning;
The above described Tract contains 5.939 acres.
The above described tract is the entire Burton 4, LLC property(resorded in Deed Book 1253.
Page 570) and a part of Commonwealth of Kentucky • U.S. High«ay 45 right-of-way,
The above described Tract is not for Land Title Transfer but for aioexation proposes only.
SECTION 2. This ordinance shall be react on twG separate days and %Gill
hecome effective upon summary publication pursuant to KRS Cloj-ter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners. June 9, 2015
Adopted by the Board of Commissioners, June 16, 2015
Recorded by Tammara S. Sanderson. City Clerk, June 16, 2015
Published by The Paducah Sun.
lordlplanlanne,x — intent (Banks) 2855 Lone Oak Rd and 81 & 91 Plantation Dr
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to
Agenda Action Form
Paducah City Commission
Meeting Date: June 9, 2015
Short Title: Banks Market Area Zone Change
Ordinance ® Emergency ❑ municipal Order ❑ Resolution ❑
Staff Work By: Stephen Ervin, Joshua P. Sommer
Presentation By: Stephen Ervin
Background Information:
Key Components:
The applicant, Burton 4 LLC, is requesting a
zone change for 81 & 91 Plantation Drive and
2855 Lone Oak Road fitorn R-1 (Low Densis
Residential Zoii0 to HBD (Highway- Business
District).
This site contains the Banks i'vlarket, gasoli«e
station and a strip center. Retail, gasoline sales
and medical offices are principally permitted in
the HBD Zone, pursuant to Section 126-116 (1)
of the Paducah Zoning Ordinance. The property
to the north of these parceis are zoned HBD.
Therefore, this Mould be a continuation of the
Highway BUsin-_Ss District.
Site Data,
Area: 5.939 acrys
Public Utilities Adequate water
service availabh.
Public Services: Sanitation, police and fire service available.
Physical Characteristics: Grocery store, retail medical strip center. 4gasoline station.
Development Plan:
and sc��,-r
This site is already developed ktiith commercial buildings. It cort,iiris the Banks Nfarket, gasoli_�e
station and retail/medical strip center.
Land Use Patterns:
The area around these parcels is urban in character. Lone Oak Road is the major arterial which
carries traffic to various large residential subdivisions.
Adjacent Properties:
North: Across Plantation Drive are the Pain Management Center and two small offices.
East: Across Lone Oak Road are a cemetery and various commercial businesses.
South: Across Maryland Street is a music store and various bus nesses.
West: Storage units, vacant lots.
Zoning:
Hi`h�vay Business District to the North. "These parcels are surrounded by iVlcCracken County cin
the Fast, South and West. The parcels are proposed to be rezoned to HBD as described in
Section 126-116 of the Paducah Zoning Ordinance.
Findings required for map amendment:
KRS — 100.21,E Before any map amendment is granted, the Plaiming Commission must find that
the map amendment is in agreement with the comprehensive plan, or in the absence of such a
Finding, that one or more of the Following apply and such findings shall be recorded in the
minutes and records of the Planning Commission and City Com;iission:
That the existing zoning classification given to the property is inappropriate and the proposed
zoning classification is appropriate, or
That there hay e been major changes of an economic, physical or social nature within the area
involved which xcre not anticipated in the comprehensive plan and which have substantially
altered the basic character of the area.
Staff Analysis — The area to be re -zoned is in compliance with the Future Land Use Map. "The
Future Land Use Nlap shows the area to be zoned "Commercial". A grocery store, gasoline
station and retail/medical uses are principally permitted in the Highway Business District.
Staff Recommendation:
Staff recommends approval to the Paducah City Commission for the Highway Business District.
The Planning Commission forwarded a recommendation to the City Commission for the HBD A
their June I. 2015 meeting.
Funds Available: Account Name: N A
y
Account Number: N'A J finance
Motion
Attachments
Planning Commission Resolution
Zone Change Vtap
Department Head City Clerk City Manager
ORDINANCE NO, 2015 -6 -
AN ORDINANCE APPROVING THE FINAL REPC)RT OF THE PADUCAH
PLANNUNG CONINIISSION ON THE PROPOSED ZONE CHANCE FOR PROPERTY
LOCATED AT 81 & 91 PLANTATION DRIVE AND 2855 LONE OAK ROAD, AND
A.IJENDLNG THE PADUCAH ZONING ORDINANCE SO AS TO I..FFECT SUCH
REZONING
BE IT ORDAINED BY THE CITY OF PADUCAH, -,ENTUCKY:
SECTION 1. That a Resolution passed by the Paducah Planning Commission on
June 1. 2015. and entitled, "A RESOLUTION CONSTITUTING THE FINAL REPORT OF
THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE
FROM R-1 (LOW DENSITY RESIDENTIAL ZONE) TO HBD (H16II1,VAY BUSfNESS
DISTRICT) FOR PROPERTY LOCATED AT 81 & 91 PLANTATION DRIVE AND 2855
LONE OAK ROAD" be approved as the final report of said Cornniks ;on respecting the matters
therein set forth.
SECTION 2. That the zone classification and the ma, amendment proposed in
said resolution be and the same are hereby declared to be in agreemccl with the Comprehensive
Platt of the City of Paducah.
SECTION 3. That the zone classification of the follu�,. ing described property be
and it is hereby changed front R- I to Highway Business District (HBD 1:
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S.#3445 and being generally located
west of U.S. Highway 45 (a.k.a. Lone Oak Road). Paducah, McCracken County, Kentucky, more
particularly described as:
Beginning at a point located on U.S. Highway 45's east rlght-of-way I re and being S05°45'52"E a
distance of 51.27 ft, from the U.S. 45 and Plantation Drive intersecticri. said point also being 30.00
ft. at right angles from U.S. Highway 45's centerline and being the existing city limits of Paducah;
Thence with U.S. Highway 45's east right-of-way line S32°11'40"W a distance of 204.37 ft. to a point;
Thence continuing with U.S. Highway 45's east right-of-way line S581-09 59"E a distance of 6.00 ft. to
a point;
Thence continuing with U.S. Highway 45's east right-of-way line S31'51 50"W a distance of 119.49
ft. to a point;
Thence continuing with U.S. Highway 45's east right-of-way line S31`39'00"W a distance of 31.60 ft.
to a point:
Thence continuing with U.S. Highway 45's east right-of-way line N58'2100"W a distance of 6,00 ft.
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line S32"05 44"W a distance of 6.91 ft,
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line and oainga curve to the right, having
a chord bearing of S32°23'28"W, a chord distance of 49.97 ft., an a;c distance of 49.97 ft. and a
radius of 2576.43 ft. to a point;
Thence crossing U.S. Highway 45 and with the north right-of-way line of Maryland Street
N79126'27"W a distance of 271.30 ft. to a point;
Thence continuing with Maryland Street's north right-of-way line and being a curve to the left, having
a chord bearing of fd85°45'00"W, a chord distance of 102.36 ft.. air arc distance of 102.57 ft, and a
radius of 465.74 ft. to a point;
Thence continuing with Maryland Street's north right-of-way line S87'S5'27'W a distance of 81.89 ft.
to a point, said point being the southwest corner of the Burton 4, LLC property (recorded in Deed
Book 1253, Page 570);
Thence leaving Maryland Street's north right-of-way line and with the Nest line of the above said
Burton 4, LLC property N04°04'30"E a distance of 303.17 ft. to a poiatsaid point being in the
existing city limits of Paducah ;
Thence continuing with the above said property's west property line a -id with the existing city limits
of Paducah 580°26'22"E a distance of 30.81 ft. to a point;
Thence continuing with the above said property's west property line and with the existing city limits
of Paducah N09°33'38"E a distance of 200.00 ft. to a point, said pont being located in Plantation
Drive's south right-of-way line;
Thence with Plantation Drive's south right-of-way line and with the e.\isting city limits of Paducah
580°26'22"E a distance of 368-09 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and with the existing city limits of
Paducah, being a curve to the right, having a chord bearing of S69118'10'E. a chord distance of
77.26 ft., an arc distance of 77.75 ft. and a radius of 200.00 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and MIM the existing city limits of
Paducah 558°09'57"E a distance of 81.02 ft. to a point, said point bein„focated in U.S. Highway
45's west right-of-way line;
Thence with U.S. Highway 45's west right-of-way line and the existing ;ity limits of Paducah
S38°57'33"W a distance of 15.74 ft, to a point;
Thence leaving U.S. Highway 45's west right-of-way line, with the exis16)g city limits of Paducah and
crossing U.S. Highway 45 S58°09'57"E a distance of 106.28 ft. to tha Point of Beginning;
The above described Tract contains 5.939 acres.
The above described tract is the entire Burton 4, LLC property (recoraac in Deed Book 1253, Page
570) and a part of Commonwealth of Kentucky - U.S. Highway 45 rlgtht-of-way.
The above described Tract is not for Land Title Transfer but for annexation proposes only.
SECTION! 4. That if any section, paragraph or provi�.ion of this ordinance shall be
found to be inoperative, ineffective or invalid for any cause, the defi:iency or invalidity of such
vection. paragraph or provision shall not affect any other section. pan raph or provision hereof.
it heing the purpose and intent of this ordinance to make each and e5er\ section. paragraph and
provision hereof separable from all other sections. paragraphs and prr,;-isions.
SECTION( 5. This ordinance shall be read on two separate days and will hecarne
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
introduced by the Board of Commissioners. June 9, 2015
Adopted by the Board of Conunissioners, June 16, 2015
Recorded by Tammara S. Sanderson, Cit}' Clerk, June 16. 2015
Published by the Paducah Sun,
W&planlzonelbanks property -2855 lone oak rd and 31 &- 91 plantation dr
A RESOLUTION CONSTITUTING THE FINAL REPORT OF THE PADUCAH
PLANNING COMMISSION ON THE PROPOSED ZONING CHANGE FROM R-1
(LOW DENSITY RESIDENTIAL ZONE) TO HBD (HIGHWAY BUSINESS
DISTRICT) FOR PROPERTY LOCATED AT 81 & 91 PLANTATION DRIVE AND
2855 LONE OAK ROAD.
'�,gHEREAS, a hearing on said proposed zoning was held on June 1, 2015 by the Paducah
Planning Commission after advertisement pursuant to law, and
WHEREAS, said Commission has duty considered said proposal and ltas heard and considered
the objections and suggestions of all interested parties who appeared at said hearing, and
WHEREAS, the existing zoning, R-1 (Low Density Residential), is inappropriate and HBD
(Highway Business District) is appropriate. and
WHEREAS, Burton 4, LLC has petitioned ttte City of Paducah for annexation, and
WHEREAS, the Future Land Use Map of the City of Paducah reflects said parcel to be zoned
commercial.
NOW THEREFORE, BE IT RESOLVED BY THE PADUCAH PLANNING COMNRSSION:
SECTION I. That this Commission recommend to the Mayor and the Board of Commissioners of
the City of Paducah the amendment of the Paducah Zoning Ordinance so as to change the zoning
for the aforementioned area from R-1 (Low Density Residential Zone) to HBD (Highway
Business District) and being more particularly described as follows:
A certain tract of land as surveyed by Kyrun Jett Wood, P.L.S. #3445 and being generally located
west of U.S. Highway 45 (a.k.a. Lone Oak Road), Paducah, McCracken County, Kentucky, more
particularly described as:
Beginning at a point located on U.S. Highway 45's east right-of-way Sine and being S05°45'52"E a
distance of 51.27 ft. from the U.S. 45 and Plantation Drive intersection, said point also being 30.00
ft. at right angles from U.S. Highway 45's centerline and being the existing city limits of Paducah;
Thence with U.S. Highway 45's east right-of-way line S32°11'40"W a distance of 204.37 ft. to a paint;
Thence continuing with U.S. Highway 45's east right-of-way line S58°09'59"E a distance of 6.00 ft. to
a point;
Thence continuing with U.S. Highway 45's east right-of-way line S31°51'50"W a distance of 119.49
ft. to a point;
Thence continuing with U.S. Highway 45's east right-of-way line S31139'00"W a distance of 31.60 ft,
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line N58°21'00"W a distance of 6.00 ft.
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line S32°05'44"W a distance of 6.91 ft.
to a point;
Thence continuing with U.S. Highway 45's east right-of-way line and bei,,f; is curve to the right, having
a chord bearing of S32123'28"W, a chord distance of 49.97 ft., an arc distance of 49.97 ft. and a
radius of 2576.43 ft. to a point;
Thence crossing U.S. Highway 45 and with the north right-of-way line of Maryland Street
N79°26'27"W a distance of 271.30 ft. to a point;
Thence continuing with Maryland Street's north right-of-way ilne and being a curve to the left, having
a chord bearing of N85°45'00"W, a chord distance of 102.36 ft., an are elstance of 102.57 ft. and a
radius of 465.74 ft. to a point;
Thence continuing with Maryland Street's north right-of-way line S87°56'27"W a distance of 81.89 ft.
to a point, said point being the southwest corner of the Burton 4, LLC property (recorded in Deed
Book 1253, Page 570);
Thence leaving Maryland Street's north right-of-way line and with the west tine of the above said
Burton 4, LLC property N04104'30"E a distance of 303.17 ft. to a point, said point being in the
existing city limits of Paducah ;
Thence continuing with the above said property's west property fine and with the existing city limits
of Paducah S80126'22"E a distance of 30.81 ft. to a point;
Thence continuing with the above said property's west property line and with the existing city limits
of Paducah N09133'38"E a distance of 200.00 ft, to a point, said point being located in Plantation
Drive's south right-of-way line;
Thence with Plantation Drive's south right-of-way line and with the existing city limits of Paducah
S80°26'22"E a distance of 368.09 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and with the existing city limits of
Paducah, being a curve to the right, having a chord bearing of SW1810"E, a chord distance of
77.26 ft., an arc distance of 77.75 ft. and a radius of 200.00 ft. to a point;
Thence continuing with Plantation Drive's south right-of-way line and with the existing city limits of
Paducah S58°09'57"E a distance of 81.02 ft. to a point, said point be ng located in U.S. Highway
45's west right-of-way line;
Thence with U.S. Highway 45's west right-of-way line and the existing city limits of Paducah
S38°57'33"W a distance of 15.74 ft. to a point;
Thence leaving U.S. Highway 45's west right-of-way line, with the existing city limits of Paducah and
crossing U.S. Highway 45 S58109'57"E a distance of 106.28 ft. to the Point of Beginning;
The above described Tract contains 5.939 acres.
The above described tract is the entire Burton 4, LLC property (recorded in Deed Book 1253, Page
570) and a part of Commonwealth of Kentucky - U.S. Highway 45 right-of-way,
SECTION 2. That if any section, paragraph or provision of this Resolution shall be
found to be inoperative, ineffective or invalid for any cause, the deficiency or invalidity of such
section, paragraph or provision shall not affect any other section, paragraph or provision hereof, it
being the purpose and intent of this Resolution to make each and every section, paragraph and
provision hereof separable from all other sections, paragraphs and provisions.
hairwoman Crecelius
Adopted by the Paducah Planning Commission on Pune 1, 2015
150601-1
Agenda Action Form
Paducah City Commission
Meeting Date: June 9, 2015
Short Title: Authorize an Agreement with HDR Engineering, Inc., for
Engineering Services Required to Develop and Manage a Request for Proposals
to Obtain a New Contract for a Solid Waste Transfer Station and Related Solid
Waste Services
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Chris Yarber, EPW Operations Manager
Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
In 1994, due to the closure of the City -County landfill, solid waste services were requested
and an agreement was executed in 1995 with Commercial Waste Disposal, Inc., (now
Republic Services of Kentucky. LLC), to provide disposal of municipal solid waste for the
City of Paducah and to provide the collection and transportation of recyclable materials
within McCracken County. The term of the Solid Waste Agreement was for ten years with
two consecutive five year renewal terms which will expire on June 30, 2015.
At this time, in order to obtain a new Agreement with a solid waste company, HDR
Engineering, Inc., has proposed to provide engineering services necessary to develop and
manage a Request for Proposals (RFP) for Solid Waste Services in the amount not to exceed
$51,327.
The RFP will include the following solid waste services:
• Receipt of the collected municipal solid waste at an existing or proposed transfer
station facility
• Provide a safe and acceptable drop-off area for recyclables generated within and
accessible to all Paducah -McCracken County citizens
• Transportation of all waste and recyclables received and managed at the solid waste
transfer station to the respective disposal facility or market.
After the RFPs are received, HDR will assist with the evaluations of the proposals, review
the solid waste companies' qualifications, make a recommendation for award and assist with
the development of the new Solid Waste Service contract.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Agenda Action Form
Page 2
Funds Available: Account Name: SW Services Other S ���
Account Number: 050-2208-53t-2307 Finance
LV
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute an Agreement with HDR
Engineering, Inc., for engineering services required to develop and manage a Request for
Proposals (RFP) to obtain a new Contract for a Solid Waste Transfer Station and Related
Solid Waste Services to be utilized by the City of Paducah and McCracken County in the
amount not to exceed 551.327.
Attachments:
Proposed HDR Agreement
Depart nt He d City Clerk Cry Manag
ORDINANCE NO, 2015,6 -
AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A
SHORT FORM AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES REQUIRED TO
DEVELOP AND MANAGE A REQUEST FOR PROPOSALS TO OBTAIN A NEW CONTRACT
FOR A SOLID WASTE TRANSFER STATION AND RELATED SOLID WASTE SERVICES, kND
AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT
BE IT ORDAINED BY THE BOARD OF COMMISS[OtNERS OF THE CITY OF
PADUCAH, KENTUCKY:
SECTION L Recitals and Authorization. The City hereby approves the Short Form
Agreement between the City of Paducah and 14DR Engineering., Inc., for professional engineering services
required to develop and manage a request for proposals to obtain a new contract for a solid waste transfer station
and related solid waste services. Further, the Mayor of the City is hereby authorized to execute the Agreement.
SECTION 2, Compensation. The City shall compensate €IDR Engineering, Inc., in an amount
not to exceed 551,327. Said compensation paid by the City shall be funded through account 050-2205-531-
2307.
SECTION 3. Severability. If any section, paragraph or provision of this Ordinance shall be
held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph
or provision shall not affect any of the remaining provisions of this Ordinance.
SECTION 4. Compliance With Open Lkieetinas Laws. The City Commission hereby finds and
determines that all formal actions relative to the adoption of this Ordinance aeae taken in an open meeting of
this City Commission, and that all deliberations of this City Commission andol its committees, if any. which
resulted in formal action, were in meetings open to the public, in full compliance with applicable legal
requirements.
SECTION 5. Conflicts. All ordinances, resolutions, orders Nparts thereof in conflict with the
provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the provisions of this
Ordinance shall prevail and be given effect.
SECTION 6. Effective Date. This Ordinance shall be read on two separate days and will
become effective upon summary publication pursuant to KRS Chapter 42.1.
!Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, June 9, 20t 5
Adopted by the Board of Commissioners, June 16, 2015
Recorded by Tammara S. Sanderson, City Clerk, June 16, 2015
Published by The Paducah Stat,
lordlenglagree-hdr engineering -transfer station & solid waste
SHORT FORM AGREEMENT BETWEEN OWNER AND HDR ENGINEERING,
INC. FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made as of this day of
20between the City of Paducah, Kentucky ("CLIENT, and HDR ENGINEERING,
INC., ("ENGINEER") a Nebraska corporation, with principal offices at 8404 Indian Hills
Drive, Omaha, Nebraska, 68114 for services in connection with the project known as
Solid Waste transfer, Haul and Disposal RFP Development ("Project");
WHEREAS, CLIENT desires to engage ENGINEER to provide professional
engineering, consulting and related services ("Services") in connection with the Project;
and
WHEREAS, ENGINEER desires to render these Services as described in
SECTION I, Scope of Services.
NOW, THEREFORE, OWNER and ENGINEER in consideration of the mutual
covenants contained herein, agree as follows:
SECTION I. SCOPE OF SERVICES
ENGINEER will provide Services for the Project, which consist of the Scope of Services
as outlined on the attached Exhibit A.
SECTION II. TERMS AND CONDITIONS OF ENGINEERING
SERVICES
The "HDR Engineering, Inc. Terms and Conditions for Professional Services," which are
attached hereto in Exhibit B, are incorporated into this Agreement by this reference as if
fully set forth herein.
SECTION III. RESPONSIBILITIES OF CLIENT
The CLIENT shall provide the information set forth in paragraph 6 of the attached "HDR
Engineering, Inc. Terms and Conditions for Professional Services."
SECTION IV. COMPENSATION
Compensation for ENGINEER'S services under this Agreement shall be on the basis of
- lump sum. The amount of the lump sum is FIFTY-ONE THOUSAND
THREE HUNDRED TWENTY SEVEN Dollars ($51 3, 27.00).
Lump Sum shall mean a fixed amount which shall be the total compensation agreed upon
in advance for Scope of Services.
SECTION V. PERIOD OF SERVICE
Agreement for Professional Services 1 9-2014
Upon receipt of written authorization to proceed, ENGINEER shall perform the services
described in Exhibit A within a reasonable period of time.
SECTION VI. SPECIAL PROVISIONS
None.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day
and year first written above.
City of Paducah
"CLIENT"
BY:
NAME:
TITLE:
ADDRESS:
HDR ENGINEERING, INC.
"ENGINEER"
BY:
NAME:
TITLE:
ADDRESS:
Agreement for Professional Services 2 9-2014
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT A
SCOPE OF SERVICES
FOR THE
PADUCAH,KY
SOLID WASTE TRANSFER, HAUL AND DISPOSAL OPERATIONS
REQUEST FOR PROPOSALS DEVELOPMENT
AND
PROCUREMENT MANAGEMENT
Prepared by
HDR Engineering, Inc.
PROJECT OBJECTIVE
The purpose of this scope of work is to describe the objectives, activities, deliverables, key
assumptions, and approach that HDR will utilize to develop and manage a request for proposals
(RFP) for the City of Paducah and McCracken County, KY (Client) to use in soliciting proposals
from companies that are interested in providing the following services:
1. Receipt of Paducah -McCracken County collected solid waste at an existing or proposed
transfer station facility.
2. Haul and disposal of all received waste at the facility.
3. Providing a safe and acceptable drop-off area forrecyclables generated within, and
accessible to all Paducah -McCracken County residents.
4. All processing, marketing and sale of all received recyclables.
MSW TRANSFER. HAUL AND DISPOSAL RFP
Task 100 — RFP Development
The purpose of this task is for HDR to develop a request for proposal (RFP) to assist the Client
in soliciting proposals from companies that are interested in providing all of the following
services:
• Receipt of all Client's collected solid waste at an existing or proposed transfer station
facility;
• Providing a safe and acceptable drop-off area for recyclables generated within, and
accessible to all Paducah -McCracken County residents; and
• Transportation of all waste and recyclables received and managed at the facility(ies) to
their respective disposal facility or markets.
Services Provided by HDR:
1. Initiate and participate in one (1) project kick-off meeting with the appropriate local
authorities to discuss the project communication, roles, goals and objectives, operational
details, and the basis for request for proposal development. Discussion to include the
Paducah, KY —Transfer, Haul & Disposal RFP 1 June 2015
RFP outline, draft schedule and any specific requirements the Client would like to
incorporate in the RFP.
2. Prepare a draft outline of the RFP document and submit to Client for review. Provisions
will be made to include background information, historical tonnages managed by
category, instructions to proposers, description of required proposal format and content,
evaluation criteria, and review schedule,
3. Develop a description of requested services, submittal requirements, and pricing
structure.
4. Determine minimum qualifications and experience requirements for RFP respondents.
5. Develop evaluation criteria outlining metrics for proposal review.
6. Prepare a detailed RFP document incorporating information developed above and any
additional performance requirements requested by the Client.
7. Submit draft RFP document to Client for review. Organize and conduct meeting with City
staff in review of draft RFP.
8. Resolve Client comments and issue final RFP document.
9. Provide support to the Client in responding to questions received during the solicitation
and prepare addenda as required.
Deliverables:
1. Draft outline of RFP document.
2. Draft copy of RFP,
3. Final RFP document.
4. Addenda documentation as required.
Clarifications/Key Understandings:
1. Client to provide all available and required background information,
2. Client to provide requirements of RFP format and information to be incorporated.
3. Services will be solicited through the issuance of a single RFP.
4. Client to prepare and coordinate solicitation notice, consistent with City procedures, and
issue the RFP to prospective proposers.
Anticipated Meetings:
Meetings or conference calls will be attended at the following milestones:
• Kick-off meeting (Conference call)
• Conference call to review draft RFP outline,
• Meeting to review draft RFP (PM will attend in person), and
• Conference call for final review before publication of RFP.
Task 200 — Contract Preparation and Review
The Client's attorney will prepare the contract document based on the established contract
terms and conditions. HDR will secure the services of an experienced attorney/firm for the
review of the Client -prepared contract document.
Paducah, KY — Transfer, Haul & Disposal RFP 2 June 2015
Services Provided:
1. Develop draft term sheet with proposed terms and conditions specific to the requested
services and submit to Client for review.
2. Coordinate and participate in conference call with Client for discussion and resolution of
Client comments.
3. Finalize and issue final contract term sheet for inclusion into RFP.
Deliverables:
1. Draft proposed terms and conditions for Client review.
2. Revise draft term sheet based on Client comments.
3. Final term sheet for RFP.
4. HDR's contracted attorney review of final contract prepared by Client's attorney.
Clarifications/Key Understandings:
1. Client to provide requirements of contract and any specific information that needs to be
incorporated into term sheet.
2. Term sheet will be written for issuance of a single RFP.
3. HDR contracted attorney will provide review of Client's attorney drafted agreement, and
make suggestions regarding areas of improvement. Attorney's review is not intended to
provide context verbiage for direct incorporation into contract.
Anticipated Meetings:
Meetings or conference calls will be attended at the following milestones:
• Conference call to discuss requirements of contract and incorporation of specific
information.
• Conference call for clarification/discussion of HDR's contracted attorney's review of
contract.
Task 300 — Proposal Evaluation and Recommendation
This task addresses technical and financial review of proposals, and providing
recommendations for contract award.
Services Provided by HDR:
1. Perform a completeness review of proposals received based on RFP requirements, and
relate findings to Client staff.
2. Make recommendation to Client regarding firms, if any, that HDR believes are non-
responsive or otherwise should not be considered further.
3. Review contractor's experience, project approach, and proposed pricing structure.
4. Review project references offered by the contractor.
5. Review the technical feasibility of the proposed operational strategies, including
contractors experience on similar service contracts.
Paducah, KY—Transfer, Haul &Disposal RFP 3
June 2015
6. Conduct online meeting to discuss results of preliminary evaluation with Client.
7. Provide recommendation of award to Client with supporting documentation.
Deliverables:
1. Draft preliminary evaluation summary.
2. Recommendation for award.
Clarifications:
1. HDR's base proposal does not include coordination or participation in contractor
interviews. This effort is considered to be an additional service, for which a proposal will
be provided to Client on determination of need and level of involvement defined.
2. Extensive reviews of multiple alternative offerings may result in a request for adjustment
to scope and fee.
3. HDR's base proposal does not include any review of the submitted proposals by HDR's
contracted attorney.
Anticipated Meetings:
1. Conference call with Client to review preliminary findings and draft summary.
2. Conference call with Client to review recommendation for award.
BUDGET
Following is a summary of the budgeted fees for the proposed work.
Task 100 — RFP Development.................................................................. $25,568
Task 200 — Contract Preparation and Review ........................................... $13,768
Task 300 — Proposal Evaluation and Recommendation ........................... $11,991
TOTALBUDGET......................................................................................$51,327
Notes:
1. Budgets presented above include estimated travel and direct expenses, as defined in
scope.
2. HDR's contracted attorney's cost is based on 20 hours for review of contract and
discussion of comments with Client, which is included in Task 200 pricing.
4 rune tuts
Paducah, KY —Transfer, Haul & Disposal RFP
EXHIBIT B
TERMS AND CONDITIONS
HDR Engineering, Inc.
Terms and Conditions for Professional Services
STANDARD OF PERFORMANCE
The standard of care for all professional engineering, consulting and
related services performed or furnished by ENGINEER and its employees
under this Agreem ent vvill be the care and skill ordinarily used by
members of ENGINEER's profession practicing under the same or similar
circumstances at the same time and in the same locality. ENGINEER
makes no warranties, express or implied, under this Agreement or
otherwise, in connection with ENGINEER's services.
INSURANCE/INDEMNITY
ENGINEER agrees to procure and maintain, at its expense, Workers'
Compensation insurance as required by statute; Employers Liability of
$250,000; Automobile Liability insurance of $1,000,000 combined single
limit for bodily Injury and property damage covering all vehicles, including
hired vehicles, owned and non -owned vehicles; Commercial General
Liability insurance of $1,000,000 combined single limit for personal Injury
and property damage; and Professional Liability insurance of $1,000,000
per claim for protection against claims arising out of the performance of
services under this Agreement caused by negligent acts, errors, or
omissions for which ENGINEER is legally liable. CLIENT shall be made
an additional insured on Commercial General and Automobile Liability
insurance policies and certificates of Insurance will be furnished to the
CLIENT. ENGINEER agrees to indemnify CLIENT for claims to the extent
caused by ENGINEER's negligent acts, errors or omissions. However,
neither Party to this Agreement shall be liable to the other Party for any
special, incidental, indirect, or consequential damages (Including but not
limited to loss of profits or revenue; loss of use or opportunity; loss of
good will; cost of substitute facilities, goods, or services; and/or cost of
capital) arising out of, resulting from, or in any way related to the Project
or the Agreement from any cause or causes, including but not limited to
any such damages caused by the negligence, errors or omissions, strict
liability or breach of contract.
OPINIONS OF PROBABLE COST (COST ESTIMATES)
Any opinions of probable project cost or probable construction cost
provided by ENGINEER are made on the basis of Information available to
ENGINEER and on the basis of ENGINEER's experience and
qualifications, and represents its judgment as an experienced and qualified
professional engineer. However, since ENGINEER has no control over the
cost of labor, materials, equipment or services furnished by others, or over
the contractor(s') methods of determining prices, or over competitive
bidding or market conditions, ENGINEER does not guarantee that
proposals, bids or actual project or construction cost wilt not vary from
opinions of probable cost ENGINEER prepares.
CONSTRUCTION PROCEDURES
ENGINEER'S observation or monitoring portions of the work performed
under construction contracts shall not relieve the contractor from Its
responsibility for performing work in accordance with applicable contract
documents. ENGINEER shall not control or have charge of, and shall not
be responsible for, construction means, methods, techniques, sequences,
procedures of construction, health or safety programs or precautions
connected with the work and shall not manage, supervise, control or have
charge of construction. ENGINEER shall not be responsible for the acts or
omissions of the contractor or other parties on the project. ENGINEER shall
be entitled to review all construction contract documents and to require that
no provisions extend the duties or liabilities of ENGINEER beyond those set
forth in this Agreement. CLIENT agrees to include ENGINEER as an
indemnified party in CLIENT's construction contracts for the work, which
shall protect ENGINEER to the same degree as CLIENT. Further, CLIENT
agrees that ENGINEER shail be listed as an additional insured under the
construction contractors liability insurance policies.
5. CONTROLLING LAW
This Agreement is to be governed by the law of the state where
ENGINEER's services are performed,
6. SERVICES AND INFORMATION
CLIENT will provide all criteria and information pertaining to CLIENT's
requirements for the project, including design objectives and constraints,
space, capacity and performance requirements, flexibility and expandability,
and any budgetary limitations. CLIENT will also provide copies of any
CLIENT -furnished Standard Details, Standard Specifications, or Standard
Bidding Documents which are to be incorporated into the project.
CLIENT will furnish the services of soils/geotechnical engineers or other
consultants that include reports and appropriate professlonal
recommendations when such services are deemed necessary by
ENGINEER. The CLIENT agrees to bear full responsibility for the technical
accuracy and content of CLIENT-fumished documents and services.
in performing professional engineering and related services hereunder, it is
understood byCLiENT that ENGINEER is not engaged in rendering any
type of legal, insurance or accounting services, opinions or advice. Further,
it is the CLIENr's sole responsibility to obtain the advice of an attorney,
insurance course lorof accountant to protect the CLIENT's legal and
financial interests- To that end, the CLIENT agrees that CLIENT or the
CLIENT's representative will examine all studies, reports, sketches,
drawings, specifications, proposals and other documents, opinions or
advice prepared orprovided by ENGINEER, and will obtain the advice of an
attorney, Insurance counselor or other consultant as the CLIENT deems
necessary to protect the CLIENT's interests before CLIENT takes action or
forebears to take a. -tion based upon or relying upon the services provided
by ENGINEER
7, SUCCESSORS AND ASSIGNS
CLIENT and ENGINEER, respectively, bind themselves, their partners,
successors, assigns, and legal represenlatives to the covenants of this
Agreement. NsilherCLIENT nor ENGINEER will assign, sublet, or transfer
any interest in this Agreement or claims arising therefrom without the
written consent of the other.
RE -USE OF DOCUMENTS
All documents, including all reports, drawings, specifications, computer
software or other items prepared or furnished by ENGINEER pursuant to
this Agreement, are instruments of service with respect to the project.
ENGINEER rela�ns CLIENTship of all such documents. CLIENT may
retain copies cf the documents for its information and reference in
connection Wti the project; however, none of the documents are intended
or represented to be sultaNe for reuse by CLIENT or others on extensions
of the project or on any other project. Any reuse without written verification
or adaptation by ENGINEER for the specific purpose intended will be at
CLIENT's sole risk and without liability or legal exposure to ENGINEER,
and CLIENT v0defend, indemnify and hold harmless ENGINEER from all
claims, damages, losses and expenses, including attorney's fees, arising or
resulting there'rorn. Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be agreed upon by CLIENT
and ENGINEER.
TERMINATION OF AGREEMENT
CLIENT or ENGINEER may terminate the Agreement, in whole or in part,
by giving seven (7) days written notice to the other party. Where the
method of payment is "lump sum," or cost reimbursement, the final invoice
will include a4 services and expenses associated with the project up to the
effective date of termination. An equitable adjustment shalt also be made
to provide for termination settlement costs ENGINEER Incurs as a result of
commitments that had become firm before termination, and for a
reasonable profit for services performed.
10. SEVERABILITY
If any provis3n of this agreement is held invalid or unenforceable, the
remaining provisions shall be valid and binding upon the parties. One or
more waivers by either party of any provision, term or condition shall not
be construed by the other party as a waiver of any subsequent breach of
the same provision, term or condition.
11. INVOICES
ENGINEER 411 submit monthly invoices for services rendered and
CLIENT will make prompt payments In response to ENGINEER's invoices.
ENGINEERwtlt retain receipts for reimbursable expenses in general
accordance with internal Revenue Service rules pertalning to the support
of expenditures for Income tax purposes, Receipts will be available for
inspection by CLIENT's auditors upon request.
(5/2014)
If CLIENT disputes any items in ENGINEER's Invoice for any reason,
including the lack of supporting documentation, CLIENT may temporarily
delete the disputed item and pay the remaining amount of the invoice,
CLIENT will promptly notify ENGINEER of the dispute and request
clarification and/or correction. After any dispute has been settled,
ENGINEER will include the disputed item on a subsequent, regularly
scheduled invoice, or on a special Invoice for the disputed item only.
CLIENT recognizes that late payment of invoices results in extra expenses
for ENGINEER. ENGINEER retains the right to assess CLIENT interest at
the rate of one percent (1%) per month, but not to exceed the maximum
rate allowed by law, on invoices which are not paid within thirty (30) days
from the date of the invoice, In the event undisputed portions of
ENGINEER's invoices are not paid when due, ENGINEER also reserves
the right, after seven (7) days prior written notice, to suspend the
performance of its services under this Agreement until all past due
amounts have been paid in full.
12. CHANGES
The parties agree that no change or modification to this Agreement, or any
attachments hereto, shall have any force or effect unless the change is
reduced to writing, dated, and made part of this Agreement. The
execution of the change shall be authorized and signed in the same
manner as this Agreement. Adjustments in the period of services and In
compensation shall be in accordance with applicable paragraphs and
sections of this Agreement. Any proposed fees by ENGINEER are
estimates to perform the services required to complete the project as
ENGINEER understands it to be defined. For those projects involving
conceptual or process development servloes, activities often are not fully
definable in the initial planning. In any event, as the project progresses,
the facts developed may dictate a change in the services to be performed,
which may alter the scope. ENGINEER will inform CLIENT of such
situations so that changes in scope and adjustments to the time of
performance and compensation can be made as required. If such change,
additional services, or suspension of services results in an increase or
decrease in the cost of or time required for performance of the services, an
equitable adjustment shall be made, and the Agreement modified
accordingly.
13. CONTROLLING AGREEMENT
These Terns and Conditions shalt take precedence over any inconsistent
or contradictory provisions contained in any proposal, contract, purchase
order, requisition, notice -to -proceed, or like document.
14. EQUAL EMPLOYMENT AND NONDISCRIMINATION
In connection with the services under this Agreement, ENGINEER agrees
to comply Win the applicable provisions of federal and state Equal
Employment Opportunity for individuals based on color, religion, sex, or
national origin, or disabled veteran, recently separated veteran, other
protected veteran and armed forces service medal veteran status,
disabilities under provisions of executive order 11246, and other
employment, statutes and regulations, as stated in Title 41 Part 60 of the
Code of Federal Regulations § 60-1.4 (a -t), § 60.300.5 (a -e), § 60-741 (a
e).
15. HAZARDOUS MATERIALS
CLIENT represents to ENGINEER that, to the best of its knowledge, no
hazardous materials are present at the project site. However, in the
event hazardous materials are known to be present, CLIENT represents
that to the best of Its knowledge it has disclosed to ENGINEER the
existence of all such hazardous materials, including but not limited to
asbestos, PCB's, petroleum, hazardous waste, or radioactive material
located at or near the project site, including type, quantity and location
of such hazardous materials. It is acknowledged by both pasties that
ENGINEER's scope of services do not include services related In any
way to hazardous materials, In the event ENGINEER or any other party
encounters undisclosed hazardous materiats, ENGINEER shall have
the obligation to notify CLIENT and, to the extent required by law or
regulation, the appropriate governmental officials, and ENGINEER may,
at its option and without liability for delay, consequential or any other
damages to CLIENT, suspend performance of services on that portion
of the project affected by hazardous materials until CLIENT: (i) retains
appropriate specialist consultant(s) or contractor(s) to identify and, as
appropriate, abate, remediate, or remove the hazardous materials; and
(ii) warrants that the project site is in full compliance with all applicable
laws and regulations. CLIENT acknowledges that ENGINEER Is
performing professional services for CLIENT and that ENGINEER is not
and shall not be required to become an "arranger,,. "operator,"
"generator," or °transporter" of hazardous materials, as defined In the
Comprehensfre [Fnvironmental Response, Compensation, and Liability
Act of 1890 (CERCLA), whlch are or may be encountered at or near the
project site inconhection.with ENGINEER's services under this
Agreement. If ENGINEER's services hereunder cannot be performed
because of tha existence of hazardous materials, ENGINEER shall be
entitled to terminate this Agreement for cause on 30 days written notice.
To the fullest extent permitted by law, CLIENT shall inderrrify and hold
harmless EN3INEER, its officers, directors, partners, employees, and
subconsultan's from and against all costs, losses, and damages
(including butnotlimited to all fees and charges of engineers,
architects, atkarneys, and other professionals, and all court or arbitration
or other dlspcte resolution costs) caused by, arising out of or resulting
from hazardous materials, provided that (i) any such cost, loss, or
damage is attributable to bodily Injury, sickness, disease, or death, or
Injury to or destruction of tangible property (other than compieted Work),
Including the loss of use resulting therefrom, and (fi) nothing in this
paragraph sh311 obligate CLIENT to indemnify any individual or entity
from and age:nst the consequences of that individual's or entity's sole
negligence or millrul misconduct.
16. EXECUTION
This Agreement, including the exhibits and schedules made part hereof,
constitute the entire Agreement between ENGINEER and CLIENT,
supersedes and controls over all prior written or oral understandings. This
Agreement may be amended, supplemented or modified only by a written
instrument dulyexecuted by the parties.
17. ALLOCATION OF RISK
CLIENT AND ENGINEER HAVE EVALUATED THE RISKS AND
REWARDS ASSOCIATED WITH THIS PROJECT, INCLUDING
ENGINEER'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE
TO ALLOCATE CERTAIN OF THE RISKS, SO, TO THE FULLEST
EXTENT PEHI41tTTED BY LAW, THE TOTAL AGGREGATE LIABILITY
OF ENGINEER (AND ITS RELATED CORPORATIONS,
SUBCONSU_TANTS AND EMPLOYEES) TO CLIENT AND THIRD
PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$100,000 ORITS FEE, FOR ANY AND ALL INJURIES, DAMAGES,
CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY AND
EXPERT FEES) ARISING OUT OF ENGINEER'S SERVICES OR THIS
AGREEMENT' REGARDLESS OF CAUSE(S) OR THE THEORY OF
LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY, OR OTHER
RECOVERY, THIS LIMITATION SHALL NOT APPLY TO THE EXTENT
THE DAMAGEIS PAID UNDER ENGINEER'S COMMERCIAL
GENERAL LIABILITY INSURANCE POLICY,
18. LITIGATION SUPPORT
In the event ENGINEER is required to respond to a subpoena,
government inquiry or other legal process related to the services in
connection µ11h a legal or dispute resolution proceeding to which
ENGINEER's not a party, CLIENT shail reimburse ENGINEER for
reasonable costs in responding and compensate ENGINEER at its then
standard fatesfer reasonable time incurred in gathering information and
documents and attending depositions, hearings, and trial.
19. UTILITY LOCATION
If underground sampling/testing is to be performed, a local utility locating
service shat, be contacted to make arrangements for all utilities to
determine the location of underground utilities. In addition, CLIENT shall
notify ENGINEER of the presence and location of any underground utilities
located on the CLIENT's property which are not the responsibility of
private/public utilities. ENGINEER shall take reasonable precautions to
avoid damaging underground utilities that are property marked. The
CLIENT agrees to waive any claim against ENGINEER and will indemnify
and hold ENGINEER harmless from any claim of liability, injury or loss
caused by or ;5�legedly caused by ENGINEER's damaging of underground
utilities that are not property marked or are not called to ENGINEER's
attention prior to beginning the underground samplingitesting.
Terms & Conditions for Professional Services 2 (5/2014)
hdrinc.com
Amne 2, 2,015
W. Chfis Yadw
Operations Manager
City of Paducah
30 nth 6"h street
Paducah, Kentucky 42002-2267
SUBJECT: C Vection and Transfer Operatbns
Revised Proposal for Request for Proposals (RFP) Development
Dear Mr. Yarber,
Please find our revised proposal attached for development of the request for proposals for
solid waste transfer, haul and disposal operations. Based on our discussion yesterday, we
have modified the scope of services to ilmit our contracted attorney's effort to providing a
review of the drafted contract agreement by the City's attomey. As with our original
proposal, this effort will be performed by Hawkins, Delafield & Wood, LLP, as a
subcontractor to HDR, in conjunction with this proposal.
I have also attached our standard short form agreement- and contract terms and conditions
for execution.
Should you have any questions related to this proposal, please feel free to eontadt me.
Sincerely,
HOR Engineering, Inc.
5>*i �--
Robert J. Retia, PE, ENV SP
aWor Yke Rvsldent
ec: S. Washer
K. De Lange
K. Mosteller
J. ReadtkV
40 s Ch" weal, Sites 000 3 iOM, Carrie", ►C 28201-8073
Ray 83"700
FN
EDUCATION
Master of Science, Civil
Engineering
(Geotechnical/Civil
Engineering), Manhattan
College, 1987
Bachelor of Science, Civil
Engineering, Manhattan
College, 1979
REGISTRATIONS
ISI Envision Sustainability
Professional, United States
National Registration
Professional Engineer -
Florida, Georgia, Indiana,
Maryland, New Jersey,
New York, North Carolina,
Pennsylvania, South
Carolina
PROFESSIONAL
MEMBERSHIPS
Solid Waste Association of
North America (SWANA),
Member
INDUSTRY TENURE
35 years
HDR TENURE
25 years
Mr, Rella is a Civil Engineer experienced in all aspects of planning, engineering,
design, and construction of power generating atcommercial, industrial, and public
facilities. His experience includes project management, project feasibility studies,
Engineer -of -Record evaluations, project financ°ng, site evaluations and testing,
engineering analysis and design, contract negotiations, proposal evaluations, value
engineering, and quality control.
Mr. Rella has over 25 years of experience in the aalid waste industry, and has been
involved in the planning, permitting, design, coistruction and monitoring of waste -to -
energy facilities, landfills, transfer stations, materials recovery facilities, drop-off and
convenience centers and composting facilities.
Mr. Rella also serves as HDR's National Practice Leader for Solid Waste Facilities. In
this role, he provides technical oversight and support on solid waste and facilities
projects performed by HDR offices nationally. Nis involvement includes establishment
of project teams, technical review, quality contra, production, client coordination and
project execution.
Spokane County, WA - Solid Waste TransferiDisposal Alternatives Study.
Project Manager for the evaluation of the existtng transfer system operated by the
City of Spokane, and the available regional transfer and disposal options available to
the County when the interlocal agreements and contracts expire. This study included
the development of cost center models and financial proformas to calculate
annualized costs for comparison of all options. Currently assisting the County with
the solicitation of proposals and selection of contractor for operation of transfer
stations sold to the County by the City.
Seattle Public Utilities, Seattle, WA - North Zecycling & Disposal Station
Feasibility and Conceptual Design. QA/QC. HCR serves in a support services
consulting role for Seattle Public Utilities (SPU) in developing conceptual design of a
new transfer station to replace the existing Noft Recycling and Disposal Station.
The project has involved extensive community outreach, technical evaluations,
alternatives evaluation, conceptual design, design and construction bid document
development, and cost estimating.
OFFICE LOCATION City of Greensboro, Greensboro, NC. Project Director. Assisted HDR's Project
Charlotte, NC Manager in the development and implementation of the City's overall solid waste
management plan, including the development and design of a new 900 tpd (24,000
SF) municipal solid waste transfer station. This effort included planning, permitting,
design, construction monitoring, financial analysis, request for proposal development,
proposal evaluation and feasibility evaluations associated with solid waste collection
and disposal.
ROBERT RELLA FN
City of High Point, Materials Recovery Facility Process Study, High Point, NC.
Project Manager Performed a process study ofthe Material Recovery Facility (MRF)
and made recommendations for upgrading the facility (equipment, conveyors, balers,
etc.) or other processing options. Project activities involve evaluating current
practices, recommending various options of modernizing/upgrading, determining
possible capital costs, processing rates, and potential operational costs savings. Led
design of selected processing option and prepared request for proposal documents,
and performed proposal evaluation for recommendation for award.
Dutchess County Resource Recovery Facility, Poughkeepsie, NY. Project
Manager. Managed the modifications to the resource recovery facility (RRF). Plant
modifications included bottom ash and fly ash system modifications, expansion of
existing administration building, development and evaluation of materials recovery
facility (MRF), design and construction monitoring of MRF building repairs and
equipment installation, monitoring RRF facility performance, and miscellaneous tasks
to support the Agency's facilities and operatiori. Construction activities included the
preparation of contract documents, solicitation of proposals and bids for equipment
and services, and evaluation of proposals received for award.
New York City Department of Sanitation (NYC DOS), New York, NY. Design
Leader. Design Leader for design and const=tion of a 16-tpd food waste
composting facility. Responsibilities included coordinating all interdisciplinary
activities, permitting, client interface, and overall management for the production of
technical specifications and construction drawiags. Also served as the Design
Leader for a 2,400-tpd transfer station facility constructed at the Fresh Kills Landfill.
The facility included an intermodal rail haul fac€illy and associated ancillary structures.
Responsibilities included coordination of interdisciplinary activities, client interface
and management for the production of related technical specifications and
construction drawings.
MacArthur Resource Recovery Facility, Islip Resource Recovery Agency, Islip,
NY. Project Manager. Led a project team responsible for developing major waste -to -
energy facility modifications and enhancements, nonitoring facility performance, and
conducting miscellaneous tasks to support theAgency's facilities and operation. The
modifications included redesign and replacement of the superheater; design and
construction of the waste transfer system; addlian of a two -cell air-cooled condenser;
development of specifications and installation Of continuous emissions monitoring
system; and design and construction of the ash handling and processing system.
Construction activities included the preparation of contract documents, solicitation of
proposals and bids for equipment and services, and evaluation of proposals received
for award.
Lee County, Materials Recovery Facility Expansion and Single -Stream
Conversion, Lee County, FL. Design Lead. dee County had interest in expanding
its dual -stream Recovered Material Processing Facility (MRF) to accept single stream
recyclable materials. HDR was selected to perfc;rm design, permitting and
construction observation and reporting. HDR assisted the County in selecting the
process equipment to receive, process, and separate single -stream, commingled
recyclable materials into dual streams (fiber and containe(s) for further processing in
existing sorting and baling lines.
Central Transfer Station, DeKalb County, GA, Project Director. Assisted HDR's
Project Manager in the development and implementation of 1,700 ton per day (tpd)
Central Transfer Station and administrative services complex. This effort includes the
ROBERT RELLA �N
design of anew 40,000 square foot transfer station facility and adjacent 21,000
square foot administration/office building. The facility became operational in
December 2009, and received the 2010 SWANA Transfer Station Gold Award of
Excellence in 2010. The Central Transfer Station has also been LEED certified.
New Hanover County, NC — WASTEC Facility Evaluation. Project Manager for
inspection and assessment of the existing condition of the waste -to -energy facility,
and identify major repair and renovation requirements to restore the facility to its
operating capacity and 90% availability. Within three days, HDR had mobilized a
team of engineers to perform a condition assessment of the existing waste -to -energy
plant and identify the refurbishment requirements to restore the operating capacity
and increase the plant operational availability. HDR presented a briefing to the
County Commissioners at a scheduled workshop.
Northwest Transfer Station, Orange County, FL. Project Engineer.
HDR was selected by Orange County for the site selection, permitting, engineering,
and design of the proposed transfer station facility. Efforts included the development
of screening criteria, researching property availability, application of screening
criteria, site selection recommendation, population data review, waste generation
rate, and material quantity analysis. In addition, HDR performed an assessment of
the existing transfer stations, and development concepts for expansion and upgrade.
This effort included the development of opinions of cost for construction.
NON -HDR EXPERIENCE
Chemplant Designs, Inc. Design Engineer for film producing plants in the U.S.,
Northern Ireland and Germany for the E.I. Dupont de Nemours and Co.
Responsibilities included the structural designof foundations and building systems for
warehouses, offices and processing facility structures, which included heavy
equipment support.
New York Power Authority. Staff Engineer. Provided technical support for
modifications, expansion, and maintenance of fossil, nuclear, hydroelectric, and
transmission facilities within New York Power Authority system. Hydroelectric
facilities included Niagara power project, 2,400 MW; St. Lawrence power project, 800
MW; Gregory B. Jarvis (Hinckley) project, 9 MN; Blenheim -Gilboa pumped storage
project, 1,000 MW; Crescent project, 4 MW; and Vischer's Ferry project, 4 MW.
Nuclear projects included Indian Point, Unit No- 3, 965 MW; and James A. Fitzpatrick
plant, 800 MW. Fossil project included Poletti power project, Astoria Unit No. 6, 825
MW. This effort included the development of procurement documents for the
solicitation of proposals and bids for construction. In addition, served on various
technical review teams for evaluation of consultatnt proposals for engineering
services.