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Home My WebLink About03-17-15 Agenda PacketROLL CALL INVOCATION CITY COMMISSION MEETING AGENDA FOR MARCH 17, 2015 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE—Anna Grace McGee-PTHS Freshrtian ADDITIONSIDELETIONS I. ORDINANCE - ADOPTIONS A. Establish New Small Business Grant Ordinance -- S. ERVIN B. Accept Grant Funds for the Greenway Trail Phase IV - R. MURPHY C. 2015-2016 Equipment Rental Contract - R. MURPHY D. 2015-2016 Resurfacing Contract-- R. (MURPHY E. 2015-2016 Limestone Contract - R. MURPHY II. WORKSHOP City Hall Site Selection Review - S. ERVIN III. CITY MANAGER REPORT IV. MAYOR & CO;<UMISSIONER COIAUNIENTS V. PUBLIC COMMENTS VI. EXECUTIVE SESSION Pad 1_nzhi City Comm, R*smon, Meeting Date: %larch 10. -1i11 Short Title: Historic Downto,,\n \e« Business Grant Prograr..) Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ery in Presentation By: Stephen Er,,in Background Information: The purpose of the New Business Program is to provide fol creation or ndk.� businesses and evnplo} mens opportunities within the Historic Dow-ntom Map 41 ?. This program is intended to complement and support the Cite of Paducah's cltl):r existing btlSilless progran.� such as the tapper story Residential Program and the Roof rii.+1lization .assistance Prouyram. Do'tvi-1kavvi'6 New (i'i'an.t. PvogV'" nt ii: t).,Iwt1t111YI1IILL" ill Qt1 {iralll I'It sljaIll r\rl-CI 1 11. rede%elopment of lsui1dir.Js is crucial to ;,i_lintainin; an econolnicail% trona Downuw n Comrnercia: iiitrict; a Cvmmerclal area ,her, the image, appearance :l I environment encouraue ;'.ie attraction of shoppers. The .Mention of this program is to t,rov ide financial resources to sissist new business owners `kith startup costs that are focatim, to Historic Dountow;- :Paducah. Startup costs include ire« utilit% service;. "narketing. purchase of ne�� Juipment, interior and v\terior rellut, ation�,. exterior professional tees and Cher movinu incidental; atl,I) roved b\ the Project Una, �eC. Funds Available: Account Name; - Downtown New Business Grart Account Number: - 040-4411-592-23.07 Motion: Attachments: Department Head City Cleric Finance �--- Agenda Action Form Paducah City Commission Short Title; 2010 Kentucky Transportation Enhancement Grant - Phase IV ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolutioi Meeting Date: 10 March 2JI5 ❑ Motion Staff Work By: Mark Thompson, Rick Murphy, Steve Doolittle, Steve Emir, Angela Weeks Sheryl Chino Presentation By: Rick Murphy Background Information; The Kentucky Transportation Cabinet Trarsportation Enhancement (TE) Grant Program has provided three consecutive awards of $500,000 for constricting aspects of the Greenway Trail Currently, the Greenway Trail extends from Downtown's Riverfront Schutz Park atop the Ohio River Earthen Flood Wall to the west of Perkins Creek Nature Preserve near Coleman Fs°oad. Through Ordinance number 7836 adopted on July 26, 2011, the City -accepted a TE grant to extend t,a Greenway Trail through the Perkins Creek Nature Preserve (Phase lil). !.12014, the city requested and +:vas approved for an amendment to move the TE grant from the Perkins Cree Area to Schultz Park area (Phase IV). A new grant agreerrent has been issued by the KY Transportation Cabinet for the Phase IV project, Bich will construct 5,760 foot trail beginning at Campbell Street and ending near Schultz Park (between Madison & Monroe Streets). The amount awarded is $520,000 with a ma 4h requirement is $130,000. Matching funds will be provided through the Boyles Estate Trust Fund and a 2014 Investment Transfer. The grant application was approved through municipal order 1122 on January 13, 2009. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighbo&c;;ds Funds Available; Account Name: KY DOT Greenway Phase IV Account Number: 04088215362307 Fund ❑ Restored Downtowns finance �' Agenda Action Fonrn Project Number: PA00092 File: 6.224 CFDA: 20,205 Page 2 Staff Recommendation. Authorize and direct the Mayor to execute all g -ant related documents. Planninq Dept. Head City Clerk City Manager' Agenda Action Fornt Paducah City Commission iMeeting Date: March 10, 2015 Short Title: Contract for 2015-2016 Equipment Rental ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Brandy Topper -Curtiss, Street Superintendent Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On February 26, 2015, sealed bids were received for the CityofPaducah's 2015-2016 Equipment Rental Contract. Two bids were received, with Central Paving Company submitting the lowest evaluated bid for the hourly equipment rates including operator as shown on the attached bid tab. The equipment rental hourly rates will begin upon execution of the contract and end December 31, 2016. The contract has &one-year renewal option, ending December 31, 2017, upon the mutual agreement of botliparties. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighb�l•oods ❑Restored Downtowns Funds Available: Account Name: Various Accounts 77/ S Account Number: Finance Staff Recommendation: To receive and file the attached bids for Equipment Rental aad adopt an Ordinance authorizing the Mayor to execute a Contract with Central ft!ing Company for Equipment Rental at the hourly rates listed on the attached bid tab for th-- 2015 and the 2016 calendar year; and to authorize the Mayor, subsequent to the recommEndation of the City Engineer - Public Works Director, the option to execute a "One -Year R -,neural Agreement" extending the contract time period for the 2017 calendar year ending December 31, 2017, upon the mutual agreement of both parties. Attachments: Advertisement, Bids, Bid Tab, copy of the Contract Depart ent H d City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: March 10, 2015 Short Title: Contract for the 2015-2016 Street Resurfacing Program ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution F Motion Staff Work By: Brandy Topper -Curtiss, Street Superintendent Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On February 26, 2015, sealed bids were received for the City of Paducah's 2015-2016 Street Resurfacing Program. This program consists primarily of the bituminous resurfacing and milling of city streets in accordance with the yearly street resurfacing program. Jim Smith Contracting Company, LLC, submitted the only bid for the unit bid prices shown on the attached bid tab. The contract unit prices shall begin upon execution of the contract and end December 31, 2016, The contract has the option for an additional one-year renewal, ending December 31, 2017, upon the mutual agreement of both parties. In accordance with the Specifications, the Contract unit prices may be adjusted in accordance with Section 109.07 "Price Adjustments" of the Kentucky Transportation Cabinet Department of Highways Standard Specifications for Road and Bridge Construction, latest edition. Goal: []Strong Economy ®Quality Services ZVital Neighbonccod� ❑Restored Downtowns Funds Available: Account Name: Street Rehabilitation 3 Account Number: 003-2217-531-4227 ante Staff Recommendation: To receive and file the bid submitted for the 2015-2016 Street Resurfacing Program and adopt an Ordinance authorizing the Mayor to enter into an agreement with Jim Smith Contracting Company, LLC., for the unit prices listed on the attached bid tab for the 2015 and 2016 calendar year ending December 31, 2016, and allow "Price Adjustments"in accordance with the Kentucky Transportation Cabinet Department of Highways Standard Specifications for Road and Bridge Construction; latest edition; and to authorize the Mayor, subsequent to the recommendation of the City Engineer -Public Works Director, to execute a "One -Year Renewal Agreement" extending the contract time period for the 2017 calendar year ending December 31, 2017, upon the mutual agreement of both parties. Attachments: Advertisement, Bid, Bid Tab, copy of the Contract r Depart ent e City Clerk City' Manager Agenda Action Form Paducah City Commission Meeting Date: March 10, 2015 Short Title: 2015-2016 Limestone Contract ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Brandy Topper -Curtiss, Street Superintendent Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On February 26, 2015, sealed bids were received for the 2015-2016 Limestone Contract. This contract will be utilized to obtain Limestone required for various construction projects, street repair and miscellaneous projects within the City of Paducah for the 2015 and 2016 calendar years. Pine Bluff Sand and Gravel Company submitted the only bid for the unit bid prices shown on the attached bid tab. The contract unit prices shall begin upon execution of the contract and end December 31, 2016. The contract has the option for an additional one-year renewal, ending December 31, 2017, upon the mutual agreement of both parties. In accordance with the Specifications, the Contract unit prices may be adjusted in accordance with Section 109.07 "Price Adjustments" of the Kentucky Transportation Cabinet Department of Highways Standard Specifications for Road and Bridge Construction, latest edition. Goal: ❑Strong Economy ®Quality Services ®Vital Neighborhocds ❑Restored Downtowns Funds Available: Account Name: Various Accounts 3 1/ Account Number: finance Staff Recommendation: To receive and file the bid submitted for the 2015-2016 Limestone Contract and adopt an Ordinance authorizing the Mayor to enter into an agreement with Pine Bluff Sand and Gravel Company for the unit prices listed on the attached bid tab for the 2015 and 2016 calendar years ending December 31, 2016, and allow "Price Adjustments" in accordance with the Kentucky Transportation Cabinet Department of Highways Standard Specifications for Road and Bridge Construction, latest edition; and to authorize the Mayor, subsequent to the recommendation of the City Engineer -Public Works Director, the option to execute a "One -Year Renewal Agreement" extending the contract time period for the 2017 calendar year ending December 31, 2017, upon the mutual agreement of both parties, Agenda Action Form Attachments: Advertisement, Bids, Bid Tab, and a copy of the Contract Page 2 Depart ent H d City Clerk City Manager Page 2