HomeMy WebLinkAbout01-27-15 Agenda PacketROLL CALL
CITY COMMISSION MEETING
AGENDA FOR JANUARY 27, 2015
5:30 P:M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
INVOCATION — Eric Grogan, Fellowship of Christian Athletes
PLEDGE OF ALLEGIANCE — Reagan Davidson — PTHS Sophomore
ADDITIONS/DELETIONS
I.
MINUTES
H.
APPOINTMENTS
A. Electric Plant Board
III.
MOTIONS
A. R & F Documents
IV.
RESOLUTION
Support of the House Bill "Local Investments For Transformation"
V.
MUNICIPAL ORDER
A. Personnel Actions
B. 2015 Certified Local Government Grant Application — S.
ERVIN
C. Keep America Beautiful — Cigarette Litter Prevention Program
Grant Application — S. ERVIN
VI.
ORDINANCES —ADOPTION
A. Accept Grant Award for Purchase of Body Armor Vests —
POLICE CHIEF BARNHILL
B. Authorize Change Order No. 1— Final Quantities for the
Greenway Trail Phase II Project — R. MURPHY
VII.
CITY MANAGER REPORT
VIII. I MAYOR & COMMISSIONER COMMENTS
IX. I PUBLIC COMMENTS
X. I EXECUTIVE SESSION
JANUARY 13, 2015
At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 13, 2015, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
INVOCATION
Howard Atkinson, Director of Missions, of West Union Baptist Association gave the invocation.
PLEDGE OF ALLEGIANCE
Caroline Meiners, Paducah Tilghman High School sophomore, led the pledge.
SWEARING IN CEREMONY OF NEW POLICE OFFICER
Judge Kitchen swore in Cody Santel.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for December 9, 2014, December 16, 2014, and January 6, 2015, City Commission
meetings be waived and that the Minutes of said meetings prepared by the City Clerk be
approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
APPOINTMENTS
PADUCAH-McCRACKEN COUNTY CONVENTION & VISITORS BUREAU
Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of
the Board of Commissioners, and jointly with the McCracken County Judge -Executive, I
hereby appoint Linda Crowe Curtis and Becky Straley to the Paducah -McCracken
County Convention and Visitors Bureau Board. These terms will expire December 31,
2017."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners approve the action of Mayor Kaler and, jointly with the
McCracken County Judge -Executive, in Linda Crowe Curtis and Becky Straley as
members of the Paducah -McCracken County Convention and Visitors Bureau Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION
Mayor Kaler made the following reappointments: "WHEREAS, subject to the approval
of the Board of Commissioners, and jointly with the McCracken County Judge -
Executive, I hereby reappoint Alexandra Sherwood, Drew Hulette, Kyle Henderson, and
Brian Katz as members of the Paducah -McCracken County Convention Center
Corporation Board.
FURTHERMORE, subject to the approval of the Board of
Commissioners, I hereby reappoint Darryl Pea as a member of the Paducah -McCracken
County Convention Center Corporation Board. These terms will expire January 1,
2018."
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler and, jointly with the
McCracken County Judge -Executive, in reappointing Alexandra Sherwood, Drew
Hulette, Kyle Henderson, Brian Katz, and Darryl Pea as members of the Paducah -
McCracken County Convention Center Corporation Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
***Please note the City Clerk did not call the name of the commissioner if they were being voted
on to serve on the following boards.
JANUARY 13, 2015
BROOKS STADIUM COMMISSION
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Commissioner Richard Abraham and
Lenora Brooks Goode as members of the Brooks Stadium Commission. This term will
expire December 31, 2018."
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners approve the recommendation of Mayor Kaler in reappointing
Commissioner Richard Abraham and Lenora Brooks Goode as members of the Brooks
Stadium Commission.
Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4).
PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Commissioner Carol Gault as a member
of the Paducah -McCracken County Joint Sewer Agency. This term will expire December
31, 2016."
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing
Commissioner Carol Gault as a member of the Paducah -McCracken County Joint Sewer
Agency.
Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4).
PADUCAH-McCRACKEN COUMNTY EMERGENCY COMMUNICATION SERVICE
BOARD
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Commissioner Carol Gault as a member
of the Paducah -McCracken County Emergency Communications Service Board. This
term will expire December 31, 2016."
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing
Commissioner Carol Gault as a member of the Paducah -McCracken County Emergency
Communications Service Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4).
COMMISSIONER OF WATER WORKS
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Deborah Edmonds as a member of the
Commissioners of Water Works. This term will expire January 6, 2019."
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing Deborah
Edmonds as a member of the Commissioners of Water Works.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
COMMISSIONER OF WATER WORKS
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby reappoint Commissioner Allan Rhodes as an ex officio
member of the Commissioners of Water Works. This term will expire December 31, 2016."
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board
of Commissioners approve the action of Mayor Kaler in reappointing Commissioner
Allan Rhodes as an ex officio member of the Commissioners of Water Works.
JANUARY 13, 2015
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4).
PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of
the Board of Commissioners, I hereby reappoint Commissioner Sandra Wilson as a
member of the Paducah Riverfront Development Authority. This term shall expire
December 31, 2016."
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners approve the action of Mayor Kaler in reappointing
Commissioner Sandra Wilson as a member of the Paducah Riverfront Development
Authority.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MOTIONS
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following
documents be received and filed:
DOCUMENTS
1. Certificates of Liability Insurance:
a. Danny Cope & Sons Excavating, LLC
b. Ivitts Plumbing Contractors, Inc.
c. MP Lawson Construction, LLC
d. Louisville Paving Co., Inc.
e. Asphalt Paving, Inc.
f. AST Environmental, Inc.
g. Faughn Electric, Inc.
h. DC Electric of Benton, Inc.
i. J.C. Cates Construction, Inc.
j. B H Green & Sons, Inc.
k. Chester Mechanical, Inc.
1. Murtco, Inc.
m. Leigh & Associates
n. Wilkins Construction Company, Inc.
2. Notice of Cancellation for Board of Commissioners Meeting scheduled for
December 23, 2014
3. Oath of Office for City Commissioners Richard Abraham, Carol Gault, Sandra
Wilson, and Allan Rhodes
4. Settlement Statement with Katherine A. Knotts for the sale of 717 Harrison Street
(ORD # 2014-10-8195)
5. Contracts/Agreements:
a. Contract with Environmental Systems Research Institute, Inc. on behalf of
the members of the Map -GIS Consortium for a Multi -Jurisdictional
Enterprise License Agreement (ORD 2014-12-8203)
b. Change Order # 1 with Youngblood Excavating/Contracting, LLC for the
Noble Park Lake Bank Stabilization Project (ORD # 2014-12-8202)
c. Fuel Supply One -Year Renewal Agreement with JSC Terminal, LLC dba
Mid West Terminal (ORD # 2012-02-7900)
d. Contract with Galls, Inc. for uniforms for the Paducah Police Department
(ORD # 2014-12-8206)
e. 2014 Service Agreement with Well -Score, Inc. for Wellness Program
design services (CM Approval)
6. Barkley Regional Airport Authority Financial Statements for the Years Ended
June 30, 2014 and 2013
7. City of Paducah Comprehensive Annual Financial Report for year ended June 30,
2014
8. Midtown Alliance of Neighbors Financial Statements for the year ended
December 31, 2013
JANUARY 13, 2015
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ACCEPT DONATION OF PROPERTY LOCATED AT 342 ASHBROOK AVENUE
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal
Order entitled, "A MUNICIPAL ORDER RATIFYING THE MAYOR'S SIGNATURE
EXECUTING THE CONSIDERATION CERTFICATE IN THE DEED OF CONVEYANCE
TO ACCEPT PROPERTY DONATED TO THE CITY OF PADUCAH LOCATED AT 342
ASHBROOK AVENUE," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ORDINANCES — ADOPTION
PADUCAH GOLF COMMISSION PROMISSORY NOTE AMENDMENT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that
the Board of Commissioners adopt an ordinance entitled, AN ORDINANCE OF
THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING THE MAYOR TO
ENTER A PROMISSORY NOTE MODIFICATION AGREEMENT BETWEEN
THE CITY OF PADUCAH AND THE PAXTON PARK MUNICIPAL GOLF
COURSE BOARD." This ordinance is summarized as follows: This Ordinance
authorizes the City of Paducah to approve a modification of a certain promissory
note dated February 7, 2014, made and delivered from the Paducah Golf
Commission dba Paxton Park Municipal Golf Course Board (the "Commission")
to the City of Paducah in the original principal amount of Two Hundred Twenty -
Five Thousand and 00/100 Dollars ($225,000.00) and authorizing the Mayor of
the City to execute the modification agreement and any and all other
documentation necessary to effectuate the modification of the promissory note.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD. #2015-1-8208; 34
AMEND ALCOHOLIC BEVERAGE ORDINANCE TO INCLUDE EXTENDED HOURS
SUPPLEMENTAL LICENSE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING
SECTION 6-40, LICENSE TYPES AND FEES, OF CHAPTER 6, ALCOHOLIC
BEVERAGES OF THE CODE OF ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY." This ordinance is summarized as follows: The City hereby amends
Chapter 6, Alcoholic Beverages of the Code of Ordinances of the City of Paducah to
include an extended hours supplemental license fee in the amount of $300 per annum.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD. #2015-1-8209; 34
ORDINANCES — INTRODUCTION
PAULA NYE MEMORIAL GRANT AWARD — KY BICYCLE & BIKEWAY
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE
CITY OF PADUCAH ACCEPTING A GRANT AWARD FOR THE PAULA NYE
MEMORIAL EDUCATION GRANT AND AUTHORIZING THE MAYOR TO
JANUARY 13, 2015
EXECUTE AN AGREEMENT AND ALL DOCUMENTS RELATING THERETO
WITH THE KENTUCKY TRANSPORTATION CABINET." This ordinance is
summarized as follows: The City of Paducah hereby accepts grant funds in the amount of
$5,000 through the Kentucky Transportation Cabinet for the Paula Nye Memorial
Education Grant. This grant will be used to create an after school program that will
educate school age children on bike safety and the importance of physical activity to their
overall health. Also, the Planning and Parks Services Departments will begin a campaign
to educate the public about the Greenway Trail and the City's bike plan. Furthermore,
the Mayor is authorized to execute a Grant Agreement and all documents relating thereto
with the Kentucky Transportation Cabinet.
KOHS EMERGENCY GENERATOR GRANT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE
AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY BETWEEN THE KENTUCKY OFFICE OF
HOMELAND SECURITY AND THE CITY OF PADUCAH FOR A MATCHING
GRANT FOR THE PURCHASE OF AN EMERGENCY GENERATOR TO BE
INSTALLED AT THE POLICE DEPARTMENT". This ordinance is summarized as
follows: The City of Paducah hereby authorizes the Mayor to execute all documents
necessary with the Kentucky Office of Homeland Security for a 2014 grant award in the
amount of $75,000 for the purchase of one emergency generator to be installed at the
Paducah Police Department. The City's cash match of $105,765 will be provided
through the Police Department FY2015 budget.
CITY MANAGER REPORT
• Budget season for FY2016 is beginning
• AFSCME negotiations will begin February 2
• Workshop items for the near future are as follows:
1) Citing options for City Hall
2) City recycling curbside program
Update for Riverfront Development
City Engineer -Public Works Director Rick Murphy says the Riverfront Development
plans incorporating the changes recommended by the Paducah Riverfront Development
Authority presented in April 2014 to the City Commission are in their final stages of
preparation. The next step will be to send the documentation to the State for review to
make sure the plans are in compliance with the grants.
MAYOR AND COMMISSIONER COMMENTS
No comments
PUBLIC COMMENTS
There were no public comments.
Upon motion the meeting adjourned.
ADOPTED: JANUARY , 2015
City Clerk
Mayor
JANUARY 27, 2015
I move that the following documents be received and filed:
DOCUMENTS
1. Certificates of`Liability Insurance:
a. Chester Mechanical, Inc.
b. Metzger Construction
c. Jay -Ton Construction Co, Inc.
2. Right of Way Bond for Chester Mechanical, Inc.
Contracts/Agreements:
a. One -Year Renewal Agreement with Brehm Striping Company, Inc. for pavement
marking (ORD # 2013-02-8013)
b. One -Year Renewal Agreement with Central ,Paving Company of Paducah, Inc. for
compost grinding of tree debris and yard waste (ORD # 2014-03.8125)
c. Promissory Note Modification Agreement with Paducah Golf Commission (ORD # 2015-
01-8208) .
4. McCracken County Health Taxing District Financial Statements for years ended June 30, 2014
and 2013
RESOLUTION
A RESOLUTION in support of the 2015 Regular Session House Bill I for the local option sales tax.
WHEREAS, Section 181 of the Kentucky Constitution does not allow the General Assembly to permit
any unit of local government to levy a tax paid on the purchase of a specific good,
making Kentucky one of only 12 states that does not allow any local governments to levy
a local option sales tax; and
WHEREAS, a main focus of the 2015 Kentucky Regular Session is House Bill 1, known as Local
Investments for Transformation or LIFT, which would allow local communities to create
a source of revenue through a limited and specific sales tax increase, that has a pre-
determined end date; and
WHEREAS, those funds collected from levying a local option sales tax would be invested back into
the community for voter -approved infrastructure projects and quality of life
improvements that are decided by the citizens; and
WHEREAS, the Kentucky League of Cities estimates that a one -percent local option sales tax would
produce $15.9 million in total sales tax revenue per year for Paducah based on population
and 2013 sales tax revenue data; and
WHEREAS, the ability to generate funds from a local option sales tax would have a significant impact
on the quality of life for those who live, work and visit Paducah.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COIVMHSSIONERS OF THE
CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah supports House Bill 1 to allow local governments to create a source
of revenue by levying a local option sales tax not to exceed one percent (1%) of the retail
trade, accommodation and food service sectors and to be used for voter approved
investments in infrastructure and quality of life projects in Paducah.
SECTION 2. The City of Paducah encourages its state-wide elected officials to pass House Bill 1,
thusly affording local governments the right to bring a local option sales tax to a vote in
Paducah and allowing the voters to determine what significant investments, if any, are
best suited for our community.
SECTION 3. This Resolution shall be in full force and effect from and after its adoption.
MAYOR
CITY CLERK
Adopted by the Board of Commissioners, 2015
Recorded by Tammara S. Sanderson, City Clerk, 2015
\RESOLN\Local Option Sales Tax
CITY OF PADUCAH
January 27, 2015
Upon the recommendation of the City Manager, the Board of. Commissioners of the
City of Paducah order that the personnel changes on the attached list be approved.
s Signature
CITY OF PADUCAH
PERSONNEL ACTIONS
January 27, 2015
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POSITION
RATE
NCS/CS FLSA EFFECTIVE DATE
PARKS SERVICES
Recreation Leader
Resignation
January 12, 2015
Allen, Sarah J
Recreation Leader*
$11.00/Hr
NCS Non -Ex January 29, 2015
Atkinson, Emily
Recreation Leader*
$11.00/Hr
NCS Non -Ex January 29, 2015
*Will work with Special Events Coordinator and as needed at events.
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POSITION REASON EFFECTIVE DATE
PARKS SERVICES
Drew, Rodney L
Sports Official
Resignation
January 12, 2015
Duncan, Lorenzo L
Sports Official
Resignation
January 12, 2015
Gruber, Garrett P
Recreation Leader
Resignation
January 12, 2015
Woodfork, Forrest J
Sports Official
Resignation
January 12, 2015
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POSITION RATE NCS/CS FLSA EFFECTIVE DATE
PLANNING - SECTION 8
Amos, Richard C Housing Specialist $16.68/Hr NCS Non -Ex February 5, 2015
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POSITION REASON EFFECTIVE DATE
EPW - STREET
Baker, Larry D Equipment Operator FMLA Leave Expired January 29, 2015
All Sick Leave & Vacation Accrual Exhausted
EPW - MAINTENANCE
Spraggs, Kenneth M
Master Electrician
Retirement
January 30, 2015
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PREVIOUS POSITION
CURRENT POSITION
NCS/CS FLSA EFFECTIVE DATE
AND BASE RATE OF PAY
AND BASE RATE OF PAY
FIRE SUPPRESSION
Hatton, Charles P Fire Captain
$17.07/H r
Burton, Joseph L Fire Captain
$17.05/H r
Denton, David A Fire Captain
$17.03/H r
Crowe, Anthony L Fire Captain
$17.05/H r
Campbell, Heston A Fire Fighter / Relief Driver
$14.58/Hr
Acting Assistant Fire Chief 41
$17.57/H r
Acting Assistant Fire Chief#2
$17.20/H r
Acting Assistant Fire Chief#3
$17.08/H r
Acting Assistant Fire Chief#3
$17.10/Hr
Acting Fire Lieutenant
$15.82/Hr
NCS Non -Ex January 1, 2015
NCS Non -Ex January 1, 2015
NCS Non -Ex January 1, 2015
NCS Non -Ex January 1, 2015
NCS Non -Ex November 25, 2014
CITY OF PADUCAH
PERSONNEL ACTIONS
January 27, 2015
POLICE - ADMIN SERVICES
White, David R interim 911 Director Police Captain NCS Ex February 1, 2015
$32.17/Hr $32.17/Hr
PREVIOUS POSITION
CURRENT POSITION
NCS/CS
FLSA
EFFECTIVE DATE
AND BASE RATE OF PAY
AND BASE RATE OF PAY
FIRE SUPPRESSION
Campbell, Heston A
Acting Fire Lieutenant
Fire Fighter / Relief Driver
NCS
Non -Ex
December 31, 2014
$15.82/Hr
$14.58/Hr
Johnson, David M
Fire Fighter/ Relief Driver
Acting Fire Lieutenant
NCS
Non -Ex
November 3, 2014
$14.47/Hr
$15.77/Hr
Johnson, David M
Acting Fire Lieutenant
Fire Fighter / Relief Driver
NCS
Non -Ex
December 25, 2014
$15.77/Hr
$14.47/Hr
Jones, Britt A
Fire Fighter/ Relief Driver
Acting Fire Lieutenant
NCS
Non -Ex
November 23, 2014
$14.63/H r
$15.85/Hr
EPW - STREET
Riley, David J
ROW Maintenance Person
Equipment Operator
NCS
Non -Ex
February 5, 2015
$17.47/Hr
$17.55/Hr
POLICE - ADMIN SERVICES
White, David R interim 911 Director Police Captain NCS Ex February 1, 2015
$32.17/Hr $32.17/Hr
Agenda Action Form
Paducah City Commission
Meeting Date: 27 January 2015
Short Title: 2015 Certified Local Government Program (CLG)Grant
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Steve Ervin; Sheryl Chino; Melinda Winchester
Presentation By: Steve Ervin
Background Information: Jointly administered by the Kentucky Heritage Council/State Historic Preservation
Office and the National Park Service, Kentucky's Certified Local Government Program (CLG) is a local, state,
and federal partnership that promotes historic preservation planning and protection of prehistoric and historic
resources at the local level. The Kentucky Heritage Council allows for a variety of initiatives under the CLG
grant program including archaeological surveys, national register nominations, and historic preservation
education. The city is choosing to apply for historic preservation education funds.
The Paducah Planning Department is planning to utilize CLG funds to employ an intern to create a GIS
database/inventory of commercial historic property and archaeological resources in the City. The CLG grant
program requires a 40% match in either cash or in-kind services. The following is the cost breakdown:
■ Total Estimated Cost: $6,325;
■ CLG Grant Request: $3,795; and,
■ City In-kind Match: $2,530.
In-kind support will be in the form of staff time associated with intern supervision.
If an award is offered, it will be brought before the Commission for consideration.
Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Account Name:
Account Number: Finance
Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents and authorize
the submittal of the grant application by the Planning Department.
Attachments: None
Department Head
City Clerk
CitManager
MUNICIPAL ORDER NO.,
A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A
MATCHING GRANT IN THE AMOUNT OF $63,795, THROUGH THE KENTUCKY
HERITAGE COUNCILISTATE HISTORIC PRESERVATION OFFICE AND NATIONAL
PARK SERVICE FOR A CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT TO BE
USED TO EMPLOY AN INTERN TO CREATE A GIS DATABASE /INVENTORY OF
COMMERCIAL HISTORIC PROPERTY AND ARCHAEOLOGICAL RESOURCES IN THE
CITY
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application and all
documents relating to same, requesting a matching grant in the amount of $3,795.00 through the
Kentucky Heritage Council/State Historic Preservation Office and National Park Service for a
Certified Local Government Program grant to be used to employ an intern to create a GIS
database/inventory of commercial historic property and archaeological resources in the city, for a
total project cost of $6,325.00.
SECTION 2. This grant will require a local cash match of $2,530 which will be
provided through in-kind support.
SECTION 3. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 27, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015
\mo\grants\Kentucky Heritage Council 1-2015
Agenda Action Form
Paducah City Commission
Meeting Date: 27 January 2015
Short Title: 2015 Keep America Beautiful — Cigarette Litter Prevention Program (CLPP)
❑Ordinance ❑ Emergency ®Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Steve Ervin; Sheryl Chino; Melinda Winchester
Presentation By: Steve Ervin
Background Information: Keep America Beautiful's CLPP Grants provide a valuable incentive to combat the
economic and quality -of -life impact of cigarette littering. KAB's CLPP advocates that communities integrate
four proven approaches:
- Encourage enforcement of litter laws, including cigarette litter;
Raise awareness about the issue using public service messages;
• Place ash receptacles at transition points; and
• Distribute pocket or portable ashtrays to adult smokers.
The Paducah Planning Department is proposing to implement a Cigarette Litter Prevention Program utilizing
funds from the CLPP program. The program will target the downtown area and the total estimated cost to
implement the program is $10,000. There is not a match requirement for the grant.
If an award is offered, it will be brought before the Commission for consideration.
Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ® Restored Downtowns
Funds Available: Account Name:
Account Number:
Finance
Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents and authorize
the submittal of the grant application by the Planning Department.
Attachments: None
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
GRANT APPLICATION THROUGH THE KEEP AMERICA BEAUTIFUL FOUNDATION
FOR A 2015 KEEP AMERICA BEAUTIFUL — CIGARETTE LITTER PREVENTION
PROGRAM IN THE AMOUNT OF $10,000 FOR THE PREVENTION OF CIGARETTE
LITTERING IN THE DOWNTOWN AREA
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute an application through
the Keep America Beautiful Foundation for a 2015 Keep America Beautiful -Cigarette Litter
Prevention Program for prevention of cigarette littering in the downtown area in the amount of
$10,000. No local match is required.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 27, 2015
Recorded by Tammara-S. Sanderson, City Clerk, January 27, 2015
\mo\grants\Keep America Beautiful -cigarette littering
Agenda Action Form
Paducah City Commission
Meeting Date: 20 January 2015
Short Title: 2014 KY Office of Homeland Securitv LEPP Grant
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Asst. Chief Stacey Grimes; Sheryl Chino
Presentation By: Chief Brandon Barnhill
Background Information: The Kentucky Office of Homeland Security (KOHS), Law Enforcement Protection
Program (LEPP) will reimburse law enforcement agencies for prior -approved items including body armor,
duty weapons, ammunition and electronic control devices. The Police Department has received awards
from this program in the past with the most recent allocation being in 2013 for Ballistics vests,
The Police Department has been awarded $9;310, to reimburse the city for the purchase of 14 body armor
vests. The grant award does not require matching funds. The grant application was approved on
September 2, 2014 through municipal order 1788.
Goal:[❑ Strong Economy Z Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Project Name: 2014 LEPP Grant
jin nce
Project #: ,P00086
File #: 6.268
Acct. * 040-1616-521.23-07
Budget: $9,310.00
Source of Funds: State grant, no match
Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the
Paducah City Commission to allow the Mayor to execute the grant agreement and related documents.
4'
Agenda Action Form
Paducah City Commission
Meeting Date: January 20, 2015
Short Title: Authorize Change Order #1 for Greenway Trail Phase II Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information: LLC, in the amount
Ordinance #2013-09-8076 was adopted accepting the bid of Harper Construction,
of $67,502.45 for the Greenway Trail Phase II Project. Notice to Proceed was given on September
30,201 . 3, with work progressing throughout 2013 and 2014, with two work shut -downs as described
in the attached July 1, 2014 Notification of Back to Work. At this time, all work on this Project has
been substantially completed by Harper Construction, LLC. However, due to minor adjustments, a
Change Order is required to finalize the following items:
Item No.
Description
00001
DGA Bas e
00071
Crushed Aggregate P
C0#1
Additional Dirtwith Insta
C0#1
Tree Removal
C0#1
Handrail
Quantity Unit I Unit price I Amount
44.49 Ton $18.00 $800.82
57 I -51.19 ion $20.00 -$1,023.80
lation j ! 533 CY $13.25 $7,062.25
1 EA $1,100.00 $1,100.00
112 1 LF I $82.00 $9,184.00
Total ChangaCraferAmount 1 $17,123.27
Original Contract Amount:
New Contract Amount:!$689,625.72
_............._..._..._........_._..._.._.._....... _. _.._.
With the deduction and addition of the aforementioned items, Change Order #1 will increase the
contract by $17,123.27 (a 2.55% increase in project cost) with the new contract amount being
$689,625.72. Upon approval by the Board of Commissioners, this change order will be forwarded to
the Kentucky Transportation Cabinet for approval as required by the KYTC-LPA program.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: 040-8821-536-2307 ql�
Account Number: PA0078a ce
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute Change Order #I with Harper Construction,
LLC, in the amount of $17,123.27 for the Greenway Trail Phase II Project, with the new contract
amount being $689,625.72.
Agenda Action Form
Page 2
Attachments:
Original Ordinance, July 1, 2014 and Change Order #1
City Clerk