HomeMy WebLinkAbout01-20-15 Agenda PacketROLL CALL
INVOCATION
CITY COMMISSION MEETING
AGENDA FOR JANUARY 20, 2015
5:30 P.M.
CITY HALL COMMISSION CHAMBERS
300 SOUTH FIFTH STREET
PLEDGE OF ALLEGIANCE — Palmer Stroup, PTHS Student
ADDITIONS/DELETIONS
I.
APPOINTMENT
A. Paducah Monument Committee
II.
MUNICIPAL ORDERS
A. Authorize Application for 2015 Affordable Housing Trust Fund
Contract Administration Grant - S. ERVIN
B. Declaration and Sale of the Surplus Properties Listed Below:
S. ERVIN
1. 603 South 8 Street
2. 605 South 8'h Street
3. 2820 Bradley Street
III.
ORDINANCES - ADOPTION
A. Paula Nye Memorial Grant Award - Ky Bicycle & Bikeway - S.
ERVIN
B. KOHS Emergency Generator Grant - POLICE CHIEF
BARNHILL
IV.
ORDINANCES - INTRODUCTION
A. Accept Grant Award for Purchase of Body Armor Vests -
POLICE CHIEF BARNHILL
B. Authorize Change Order No. 1— Final Quantities for the
Greenway Trail Phase II Project— R. MURPHY
V.
WORKSHOP
VI.
CITY MANAGER REPORT
VII.
MAYOR & COMMISSIONER COMMENTS
VIII.
PUBLIC COMMENTS
IX.
EXECUTIVE SESSION
Agenda Action Form
Paducah City Commission
Meeting Date: January 20th, 2015
Short Title: Kentucky Housing Corporation: 2015 AHTF Housing Contract Administration Grant
Ordinance ❑Emergency ❑ Municipal Order M Resolution ❑
Staff Work By: Charles Doherty
Presentation By: Stephen Ervin/Charles Doherty
Background Information:
The intent of this agenda item is to request Commission approval to submit an application to the
Kentucky Housing Corporation (KHC) for a funding agreement between KHC, the City of Paducah
(recipient), and the Midtown Alliance of Neighbors (sub -recipient). The application will request
$120,000.00 to be used in the homeowner rehabilitation of two existing homes in the Fountain Avenue
neighborhood.
KHC announced a competitive open round of funding in late December 2014 and has tentatively set
January 28ei, 2015 as the opening date for the submission of applications. Funds from the Kentucky
Affordable Housing Trust Fund (AHTF) are available with no required match from the City. This is a
competitive funding round and KHC will award grants on a "first come, first served" basis.
The MAN has been a longstanding and valuable City partner in the Fountain Avenue revitalization
efforts. MAN has been awarded several non-com etU itive grants from KHC under the "House Works",
"Repair Affair", and "GAP" programs and utilized these funds to complete four major homeowner rehabs
in Fountain Avenue in addition to numerous smaller home repairs aiding many long time Fountain
Avenue residents. The MAN has two shovel ready homeowner rehabs for 416 and 527 Harahan
Boulevard but due to a new KHC regulation, they have been deemed ineligible to apply for this round of
funding. According to KHC's new guidelines, applicants who have not been awarded competitive grant
funding between the years 2011-2014 cannot apply for the current round.
Therefore, in full compliance with new KHC regulations, staff is requesting Commission approval to
apply for the 2015 AHTF grant naming the City of Paducah as the recipient and the MAN as the sub -
recipient. If awarded, the City as the recipient of the grant would assume financial administration of the
grant along with the construction oversight of each rehab. As the sub -recipient, the Midtown Alliance of
Neighbors would coordinate the day to day administration and implementation of the two homeowner
rehabs.
If the grant is ultimately approved by KHC, planning staff will re -appear before the City Commission to
request approval of the. acceptance of the grant and additionally seek approval of a forthcoming Legally
Binding Agreement between the City and the Midtown Alliance of Neighbors.
Funds Available: Account Name: -
Account Number:- Finance
Project Number: -
Goal: Strong EconomyM Quality Services0 Vital Neighborhoods® Restored Downtowns[]
Attachments:
Department Head City Clerkity anager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT
TO SUBMIT AN APPLICATION FOR THE CITY OF PADUCAH, IN PARTNERSHIP WITH
MIDTOWN ALLIANCE, TO REQUEST A 2015 AFFORDABLE HOUSING TRUST FUND
GRANT IN THE AMOUNT OF $120,000 THROUGH THE KENTUCKY HOUSING
CORPORATION TO BE USED FOR THE HOMEOWNER REHABILITATION OF TWO
EXISTING HOMES IN THE FOUNTAIN AVENUE NEIGHBORHOOD
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The City of Paducah, in partnership with Midtown Alliance of
Neighbors, hereby authorizes the Mayor to execute an application and all documents relating to
same, to request a 2015 Affordable Housing Trust Fund Grant in the amount of $120,000
through the Kentucky Housing Corporation. This grant will be used for the homeowner
rehabilitation of two existing homes in the Fountain Avenue neighborhood. The City will be
designated the award recipient and assume financial administration along with construction
oversight of the projects. Midtown Alliance will be the sub -recipient and coordinate the day-to-
day administration of the two homeowner rehabs.
SECTION 2. This order shall be in full force and effect from and after the date of
its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 20, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015
\mo\grants\affordable housing-ftn ave rehabs 1-2015
Agenda Action Form
Paducah City Commission
Meeting Date: January 20, 2015
Short Title: Declaration and Sale of Surplus Property at 603 South 8th Street
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch and Steve Ervin
Presentation By: Steve Ervin
Background Information:
This action would declare 603 South 8th Street surplus property owned by the City of
Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah
foreclosed on the property and has owned and maintained the property since July 2014. The
Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on
Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted
through January 5, 2015 at 9 AM. Only one bid was submitted. Harland Brazier offers to
pay $300 for the vacant lot.
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the
Paducah Code of Ordinances.
Department Head City Clerk City Manager
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 603 South 8th Street
603 South 8th Street is a vacant property located on the southwest intersection of Oscar
Cross Ave. and S. 8th Street.
2. Its intended use at the time of acquisition:
This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1281
Page 633 on July 15, 2014 The City did not have a specific use for the property at he time
of the acquisition.
3. The reason why it is in the best interest of the City to dispose of the
item:
This lot is on the list of properties staff deemed as. surplus. The City of Paducah has
owned and maintained the property since July 2014. It is in the best interest of the City
of Paducah to transfer that property to a responsible owner that will take over and
maintain the property and possibly develop in the future.
4. The method of disposition to be used:
The property will be sold to Harland Brazier. He submitted a bid and offers to pay $300
for the property.
Therefore, staff recommendation is that it is in the best interest of the city to declare this
property surplus and approve the transfer of this property to Mr. Harland Brazier.
<r!
Steve Ervin, - --' e f Pederson,
Director Planning Department 'City Manager
a
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND
BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY
LOCATED AT 603 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO
EXECUTE A DEED FOR SAME
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of
Paducah, Kentucky, a written determination has been made by the City Manager that the
City does not have any use at this time or in the future for property located at 603 South
8a' Street, which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on December 21, 2014, and
opened proposals on January 5, 2015; and
WHEREAS, one bid was received from Harland Brazier for the property
located at 603 South 8a' Street; and
WHEREAS, the City desires to accept the bid of Mr. Brazier.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Harland Brazier
in the amount of $300 for the purchase of real property located at 603 South 8a' Street.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved
in Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 20, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015
\mo\prop sale -603 S 8th
Mayor
Agenda Action Form
Paducah City Commission
Meeting Date: January 20, 2015
Short Title: Declaration and Sale of Surplus Property at 605 South 8th Street
❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch and Steve Ervin
Presentation By: Steve Ervin
Background Information:
This action would declare 605 South 8th Street surplus property owned by the City of
Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah
foreclosed on the property and has owned and maintained the property since July 2014. The
Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on
Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted
through January 5, 2015 at 9 AM. Only one bid was submitted. Harland Brazier offers to
pay $300 for the vacant lot.
Goal: [-]Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the
Paducah Code of Ordinances.
Department Head City Clerk City Manager
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 605 South 8th Street
The property is currently vacant.
2. Its intended use at the time of acquisition:
This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1282
Page 338 on July 24, 2014 The City did not have a specific use for the property at he time
of the acquisition.
3. The reason why it is in the best interest of the City to dispose of the
item:
This lot is on the list of properties staff deemed as surplus. The City of Paducah has
owned and maintained the property since July 2014. It is in the best interest of the City
of Paducah to transfer that property to a responsible owner that will take over and
maintain the property and possibly develop in the future.
4. The method of disposition to be used:
The property will be sold to Harland Brazier. He submitted a bid and offers to pay $300
for the property.
Therefore, staff recommendation is that it is in the best interest of the city to declare this
property surplus and approve the transfer of this property to Mr. Harland Brazier.
Steve Ervin,
Director Planning Department
Jeff Pederson,
Ciff�. M ager
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND
BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY
LOCATED AT 605 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO
EXECUTE A DEED FOR SAME
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of
Paducah, Kentucky, a written determination has been made by the City Manager that the
City does not have any use at this time or in the future for property located at 605 South
8ei Street, which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on December 21, 2014, and
opened proposals on January 5, 2015; and
WHEREAS, one bid was received from Harland Brazier for the property
located at 605 South 8a' Street; and
WHEREAS, the City desires to accept the bid of Mr. Brazier.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Harland Brazier
in the amount of $300 for the purchase of real property located at 605 South 8f'` Street.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved
in Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 20, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015
\mo\prop sale -605 S 8th
Agenda Action Form
Paducah City Commission
Meeting Date: January 20, 2015
Short Title: Declaration and Sale of Surplus Property at 2820 Bradley Street
❑Ordinance ❑ Emergency ® Municipal.Order ❑ Resolution ❑ Motion
Staff Work By: Nancy Upchurch and Steve Ervin
Presentation By: Steve Ervin
Background Information:
This action would declare 2820 Bradley Street surplus property owned by the City of
Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah
foreclosed on the property and has owned and maintained the property since May 2013. The
Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on
Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted
through January 5, 2015 at 9 AM. Only one bid was submitted. Jerry Blue submitted a bid to
purchase the house and offers $1000. He further proposes an investment of $24,400 to rehab
the structure on the lot.
Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns
Funds Available: Account Name: N/A
Account Number: N/A Finance
Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the
Paducah Code of Ordinances.
Sec. 2-668. Disposition of surplus or excess property.
1. Description of property: 2820 Bradley Street
The property currently has a vacant single family structure located on it.
2. Its intended use at the time of acquisition:
This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1254
Page 775 on May 21, 2013 The City did not have a specific use for the property at he
time of the acquisition.
3. The reason why it is in the best interest of the City to dispose of the
item:
This lot is on the list of properties staff deemed as surplus. The City of Paducah
foreclosed on the property and has owned and maintained the property since May 2013.
It is in the best interest of the City of Paducah to transfer that property to a responsible
owner that will take over restore the single family structure on the lot.
4. The method of disposition to be used:
The property will be sold to Jerry Blue. Mr. Blue was the sole bidder. He submitted a bid
and offers to pay $1,000 for the property. He proposes to restore the structure by
removing and installing new roof covering, installing new windows as needed, repair
deteriorated framing members, painting exterior, landscaping, installing new HVAC unit,
upgrading electrical system, adding new floor covering, repairing walls and ceilings as
needed, completely paint the interior, replace cabinets and counter tops, and add new
siding and soffit. His estimated investment in the home for labor and materials is
$24,400.
Therefore, staff recommendation is that it is in the best interest of the city to declare this
property surplus and approve the transfer of this property to Mr. Jerry Blue..
S-t��- 2L�
Steve Ervin,
Director Planning Department
N
MUNICIPAL ORDER NO.
A MUNICIPAL ORDER ACCEPTING THE BID OF JERRY BLUE IN
THE AMOUNT OF $1,000 FOR PURCHASE OF THE REAL PROPERTY LOCATED
AT 2820 BRADLEY STREET AND AUTHORIZING THE MAYOR TO EXECUTE A
DEED FOR SAME
WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of
Paducah, Kentucky, a written determination has been made by the City Manager that the
City does not have any use at this time or in the future for property located at 2820
Bradley Street, which constitutes surplus real estate; and
WHEREAS, the City advertised for bids on December 21, 2014, and
opened proposals on January 5, 2015; and
WHEREAS, one bid was received from Jerry Blue for the property located
at 2820 Bradley Street; and
WHEREAS, the City desires to accept the bid of Mr. Blue.
BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah accepts the bid of Jerry Blue in
the amount of $1,000 for the purchase of real property located at 2820 Bradley Street.
SECTION 2. The Mayor is hereby authorized to execute a deed and any
necessary documents relating to same to complete the sale of the real property approved
in Section 1 above.
SECTION 3. This Order shall be in full force and effect from and after
the date of its adoption.
ATTEST:
Tammara S. Sanderson, City Clerk
Adopted by the Board of Commissioners, January 20, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015
\mo\prop sale -2820 Bradley
Mayor
Agenda Action Form
Paducah City Commission
Meeting Date: 13 January 2015
Short Title: Paula Nye Memorial Education Grant for Bicyclist and Pedestrian Safety
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Steve Ervin; Arnie Clark; Sheryl Chino
Presentation By: Steve Ervin
Background Information: The Paula Nye Memorial Education Grant for Bicyclist and Pedestrian Safety
was established to inform and educate the citizens of Kentucky and promote the general public awareness
within the Commonwealth of Kentucky on matters pertaining to bicycle and pedestrian safety through the
development of curriculum, training aids, and/or educational programs or projects directly related to bicycle
safety. It was also designed to inform, educate, and promote the general public awareness within the
Commonwealth of Kentucky to the health, recreational, economic, social, cultural and other benefits arising
from bicycling and walking.
The City of Paducah has been awarded $5,000 to create an after school program that will educate school
age children on bike safety and importance of physical activity to their overall health. Furthermore, the
Planning and Parks Services Departments will begin a public awareness campaign to educate the public
about the Greenway Trail and the city's bike plan. This program will enhance existing bike -friendly
initiatives such as Bikes on Broadway and the Bike Rodeo. There is not a match requirement for the
program. The application was approved under municipal order 1791 on September 23, 2014.
Goal: []Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Project Name: KBBC — Bike Plan Finance
Project #: MR0064
File #: 6.267
Acct. #: 040-8827-536.23-07
Budget: $5,000
Source of Funds: State Grant, no local match required
Staff Recommendation: Staff recommends the Commission authorize and direct the Mayor to sign all required
grant related documents.
I' b ^ e --
Agenda Action Form
Paducah City Commission
Meeting Date: 13 January 2015
Short Title: KOHS 2014 Paducah Police Department Emergency Generator Project
NOrdinance ❑ Emergency E] Municipal Order. ❑ Resolution ❑ Motion
Staff Work By: Chief Brandon Barnhill, Angie Weeks, Sheryl Chino
Presentation By: Brandon Barnhill
Background Information; The Kentucky Office of Homeland Security'(KOH$) grant program, funded by the
U.S. DeparCment of Homeland Security, can be used by.city and county governments, area development districts
and public universities to purchase first -responder equipment, communications, cyber securityand critical
infrastructure protection.
The Paducah Police De.partment..submitted an application in June and has been awarded $75,000 to purchase
and install'an emergency generator.' The application was approved through Municipal Order 1779 on June 24,
2014. The total estimated cost is $180,765;00. The police department has set aside $105,765 in the FY2015
general budget to match the KOHS grant.
Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods. ❑ Restored Downtowns
Funds Available: Account Number: 040-1616-521.23-07
Project Number: P00083
Finance
Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the
Paducah City Commission to allow the Mayor to execute the grant agreement and related documents.
Attachments: None
Agenda Action Form
Paducah City Commission
Meeting Date: 20 January 2015
Short Title: 2014 KY Office of Homeland Security LEPP Grant
® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Asst, Chief Stacey Grimes, Sheryl Chino
Presentation By: Chief Brandon Barnhill
Background Information: The Kentucky Office of Homeland Security (KOHS), Law Enforcement Protection
Program (LEPP) will reimburse law enforcement agencies for prior -approved items including body armor,
duty weapons, ammunition and electronic control devices. The Police Department has received awards
from this program in the past with the most recent allocation being in 2013 for Ballistics vests.
The Police Department has been awarded $9;310, to reimburse the city for the purchase of 14 body armor
vests. The grant award does not require matching funds. The grant application was approved on
September 2, 2014 through municipal order 1788.
Goal:❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns
Funds Available: Project Name: 2014 LEPP Grant
Project #: P00086 in nce
File #: 6.268
Acct. * 040-1616.521.23-07
Budget: $9,310.00
Source of Funds: State grant, no match
Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the
Paducah City Commission to allow the Mayor to execute the grant agreement and related documents.
ORDINANCE NO. 2015 -1 -
AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A 2014 LAW
ENFORCEMENT PROTECTION PROGRAM GRANT AWARD FOR THE PADUCAH
POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY
OFFICE OF HOMELAND SECURITY
WHEREAS, the City of Paducah applied for a Law Enforcement Protection
Program Grant Award adopted by Municipal Order No. 1788 on September 2, 2014, for the
purchase of body armors for police officers; and
WHEREAS, the Kentucky Office of Homeland Security has approved the
application and is now ready to award this grant.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That the City of Paducah hereby accepts grant funds in the amount
of $9,310 through the Kentucky Office of Homeland Security for a Reimbursable 2014 Law
Enforcement Protection Program Grant Award to purchase body armors for police officers to be
used by the Paducah Police Department. This award does not require a local cash match.
SECTION 2. That the Mayor is hereby authorized to execute a Grant Agreement
and all documents relating thereto with the Kentucky Office of Homeland Security to obtain a
grant in the amount of $9,310 as referenced in Section 1 above.
SECTION 3. This expenditure shall be charged to Project Account P00086,
account number 040-1616-521-2307.
SECTION 4. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, January 20, 2015
Adopted by the Board of Commissioners, January 27, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015
Published by The Paducah Sun,
ord\plan\grants\police-body armors KOHS LEPP 2014 1-2015
Agenda Action Form
Paducah City Commission
Meeting Date: January 20, 2015
Short Title: Authorize Change Order #1 for Greenway Trail Phase II Project
®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion
Staff Work By: Angela Weeks, EPW Proj Mgr
Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director
Background Information:
Ordinance #2013-09-8076 was adopted accepting the bid of Harper Construction, LLC, in the amount
of $672,502.45 for the Greenway Trail Phase II Project. Notice to Proceed was given on September
30, 2013, with work progressing throughout 2013 and 2014, with two work shut -downs as described
in the attached July 1, 2014 Notification of Back to Work. At this time, all work on this Project has
been substantially completed by Harper Construction, LLC. However, due to minor adjustments, a
Change Order is required to finalize the following items:
Item No.
Description
Quantity
Unit
Unit Price
Amount
00001
DGABase i
44.49
Ton
$18.00
$800.82
00071
Crushed Aggregate #57
-51.19
Ton
$20.00
-$1,023.80
C0#1
Additional Dirtwith Installation '
533
CY
$13.25
$7,062.25
C0#1
Tree Removal
1
EA
$1,100.00
$1,100.00
C0#1
Handrail
112
LF
$82.00
$9,184.00
Total Change Order Amount
$17,123.27
I
t
Original Contract Amount I $672,502.45
_.
New Contract Amount:'i $689,625.72
With the deduction and addition of the aforementioned items, Change Order 91 will increase the
contract by $17,123.27 (a 2.55% increase in project cost) with the new contract amount being
$689,625.72. Upon approval by the Board of Commissioners, this change order will be forwarded to
the Kentucky Transportation Cabinet for approval as required by the KYTC-LPA program.
Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns
Funds Available: Account Name: 040-8821-536-2307 'X/
Js/�Di
Account Number: PA0078 ince
Staff Recommendation:
To adopt an Ordinance authorizing the Mayor to execute Change Order #I with Harper Construction,
LLC, in the amount of $17,123.27 for the Greenway Trail Phase II Project, with the new contract
amount being $689,625.72.
i
' Agenda Action Form
Attachments:
Original Ordinance, July 1, 2014 and Change Order #1
Page 2
GrTriway Trail Phase II Project CHANGE ORDER #1 AND FINAL QUANITIES
'Harper Construction, LLC
ITEM NO
00001
DGA BASE
00071
CRUSHED AGGREGATE SIZE NO 57
00100
ASPHALT SEAL AGGREGATE
00103
ASPHALT SEAL COAT - RS.2
01000
PERFORATED PIPE -4 IN
01577
DROP BOX INLET TYPE 14
02084
JPC PAVEMENT -8 IN
02200
ROADWAY EXCAVATION
02220
FLOWABLE FILL
02231
STRUCTURE GRANULAR BACKFILL
02351
GUARDRAIL -STEEL W BEAM -S FACE
02367
GUARDRAIL END TREATMENT TYPE 1
02562
SIGNS - PERMANENT
02568
MOBILIZATION (5%)
02569
DEMOBILIZATION (1.5%)
02619
HANDRAIL -TYPE A (PAINTED STEEL)
02650
MAINTAIN 8 CONTROL TRAFFIC
03383
PVC PIPE - 4 IN (DR 26)
03385
PVC PIPE - 6 IN (OR 26)
03391
PVC PIPE- 12 IN (DR 26)
05985
SEEDING AND PROTECTION
06514
PAVE STRIPING -PERM PAINT -4 IN
08001
STRUCTURE EXCAVATION COMMON
08100
CONCRETE -CLASS A
08100
CONCRETE -CLASS M
08150
STEEL REINFORCEMENT
20000ED
SIDEWALK - 5 IN CONCRETE
20001ED
ELECTRICAL
20205EC
PAVE MARK STOP BAR- 24 IN PAINT
20550ND
SAWCUTPAVEMENT
21415NO
EROSION CONTROL
21804EN
3 -SIDED CULVERT W/HEADWALL
22766ED
TRENCH DRAIN
08601NC
PAVEMENT MARKING -PAINT (4' WORDS)
06602NC
PAVEMENT MARKING -PAINT (8' WORDS)
06603NC
PAVEMENT MARKING - PAINT (SYMBOL)
COO
ADDITIONAL DIRT
CO#1
TREE REMOVAL
GRAND TOTALS
Quantity
2183.00
233:00
13.00
2.00
230.00
3.00
120.00
2300.00
12.00
138.00
320.00
4.00
65.00
1.00
1.00
185.00
1.00
10.00
20.00
365.00
10210.00
6263.00
1620.00
164.00
48.00
28370.00
7200.00
1.00
68.00
60.00
1.00
52.00
20.00
6.00
2.00
2.00
0.00
0.00
UNIT
TON
TON
TON
TON
LF
EACH
SQYD
CUYO
CUYD
CUYD
LF
EACH
SQFT
LS
LS
LF
LS
LF
LF
LF
SQYD
LF
CUYD
CUYD
CUYD
LB
SQYD
LS
LF
LF
LS
LF
LF
EACH
EACH
EACH
CUYD
EACH
CONTRACT
Contract Price
$18.00
$20.00
$400.00
$2,500.00
$7.75
$50.00
$13.25
$100.00
$36.00
$40.00
$3,000.00
$22.69
$31,523.93
$10,500.00
$82.00
$7,600.00
$27.48
$35.85
$36.73
$4.00
$0.40
$13.75
$331.00
$316.58
$0.86
$25.25
$33,000.00
$10.00
$2.50
$14,773.00
$1,322.34
$158.00
$275.00
$325.00
$250.00
$13.25
$1,100.00
Contract Amount
$39,294.00
$4,660.00
$5,200.00
$5,000.00
$1,782.50
$3,825.00
$6,000.00
$30,475.00
$1,200.00
$4,968.00
$12,800.00
$12,000.00
$1,474.85
$31,523.93
$10;500.00
$15,170.00
$7,600.00
$274.80
$717.00
$13,406.45
$40,840.00
$2,513.20
$22,275.00
$54,284.00
$15,195.84
$24,398.20
$181,800.00
$33,000.00
$680.00
$150.00
$14,773.00
$68,761.68
$3,160.00
$1,650.00
$650.00
$500.00
$0.00
$0.00
$672,502.45
FINAL QUANTITIES
Quantity Amount
2;227.49 $40,094.82
181.81 $3,636.20
13.00 $5,200.00
2.00 $5,000.00
230.00 $1,782.50
3.00 $3,825.00
120.00 $6,000.00
2,300.00 $30,475.00
12.00 $1,200.00
138.00 $4,968.00
320.00 $12,800.00
4.00 $12,000.00
65.00 $1,474.85
1.00 $31,523.93
1.00 $10,500.00
297.00 $24,354.00
1.00 $7,600.00
10.00 $274.80
20.00 $717.00
365.00 $13,406.45
10,210.00 $40,840.00
6,283.00 $2,513.20
1,620.00 $22,275.00
164.00 $54,284.00
48,00 $15,195.84
28,370.00 $24,398.20
7,200.00 $181,800.00
1.00 $33,000.00
68.00 $680.00
60.00 $150.00
1.00 $14,773.00
52.00 $68,761.68
20.00 $3,160.00
6.00 $1,650.00
2.00 $650.00
2.00 $500.00
533.00 $7,062.25
1.00 $1,100.00
$689,625.72
CHANGE ORDER
Quantity Amount
44.49 $800,82
-61.19 •$1,023.80
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
112.00 $9,184.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
0.00 $0.00
633.00 $7,062.26
1.00 $1,100.00
$17,123.27
ORDINANCE NO. 2015 -1 -
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE CHANGE ORDER NO. 1 WITH HARPER CONSTRUCTION, LLC FOR THE
GREENWAY TRAIL PHASE lI PROJECT
WHEREAS, the City approved Ordinance No. 2013-09-8076 to enter into a
contract with Harper Construction, LLC in the amount of $672,502.45 for the Greenway Trail
Phase If Project; and
WHEREAS, Change Order No. 1 is required for an increase in the amount of
$17,123.27 for adjustment of actual quantities installed to finalize the project for the above
referenced contract, increasing the total contract price to $689,625.72.
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. The Mayor is hereby authorized to execute Change Order No. 1 for
an increase in the amount of $17,123.27 with Harper Construction, LLC for adjustment of actual
quantities installed to finalize the Greenway Trail Phase lI Project, increasing the total cost to
$689,625.72.
SECTION 2. This expenditure shall be charged to project account PA0078,
account number 040-8821-536-2307.
SECTION 3. This ordinance shall be read on two separate days and will become
effective upon summary publication pursuant to KRS Chapter 424.
Mayor
ATTEST:
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners January 20, 2015
Adopted by the Board of Commissioners January 27, 2015
Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015
Published by The Paducah Sun,
\ord\eng\CHGORDI-Greenway Trail Phase II