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Home My WebLink About10-10-2017October 10, 2017 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 10, 2017, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, and Mayor Harless (4). Commissioner Wilson was absent (1). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. ADDITIONS/DELETIONS City Manager Pederson asked to add a short presentation at the beginning of the meeting regarding the Paducah Fire Department's 6th Annual Combined Conference. PROCLAMATION Mayor Harless presented members of the local chapter of Alpha Delta Kappa with a proclamation designating October 2017 as International Alpha Delta Kappa Month. PRESENTATION Deputy Fire Chief of Fire Prevention Greg Cherry presented the Commission with information about the upcoming Paducah Fire Department's 6th Annual Combined Conference which will be held on October 20th & 21St at the Julian Carroll Convention Center. The free conference is available to anyone in the electrical, building, construction, design, social services, or firefighting professions. Registration will remain open through October 16th and Deputy Fire Chief Cherry believes many more people will sign up before that deadline. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Since no i — one responded she asked Assistant City Clerk to read the Consent Agenda. I(A) Minutes for the September 26, 2017 City Commission Meeting I(B) l Reappointment of Bill Paxton to the Paducah -McCracken County Riverport Authority. This term shall expire September 26, 2021. I(C)1 Receive & File Documents DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners for October 3, 2017 2. Deed of Conveyance with Raymond Coley for 1111 South 3rd Street (including Power of Attorney documentation) (MO # 2018) 3. Commissioner's Deeds: a. Vanessa Gower — 222 Ashbrook Avenue b. John & Jennifer Bryan — 1533 Park Avenue 4. Contracts/Agreements: a. Contracts For Services: i. Luther F. Carson Four Rivers Center, INC. (MO # 2020) ii. Barkley Regional Airport Authority (MO # 2021) iii. Paducah Economic Development (MO # 2022) iv. Paducah Junior College — Community Scholarship (MO # 2023) v. Paducah Junior College — Art School (MO # 2024) vi. Paducah Transit Authority (MO # 2025) b. Contract with TAG Truck Center for Two (2) Truck Mounted Self - Contained Vacuum Debris Collectors (MO # 2011) BIDS FOR PARKS & RECREATION DEPARTMENT Noble Park Tennis Court Renovation 1. Central Paving Company of Paducah, INC. I(D)l Personnel Actions 22 October 10, 2017 Mayor Harless offered motion, seconded by Commissioner Abraham, that the items on the Consent Agenda be adopted as presented. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORDINANCES) — ADOPTION APPROVE INTENT FOR ANNEXATION FOR 2909 LONE OAK ROAD AND 2835 MARYLAND STREET Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This Ordinance is summarized as follows: Approving intent to annex certain tracts of property contiguous to the present city limits, located at 2909 Lone Oak Road and at 2835 Maryland Street, containing .9 acres, more or less. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORD. # 2017-10-8500; BK 35 COMMENTS COMMENTS FROM THE CITY MANAGER City Manager Pederson asked Public Information Officer Pam Spencer give a presentation about curbside recycling, yard waste and brush collection program changes. PRESENTATION Public Information Officer Pam Spencer made a presentation to the Commission regarding the City of Paducah's Single -Stream Curbside Recycling and Yard Waste and Brush Collection Program Changes. The presentation covered single -stream curbside recycling, leaf season, solid waste collection routes, grass clippings collection, brush collection and next steps for action. A summary of the presentation, prepared by Pam Spencer, is incorporated below and a copy of the PowerPoint presentation is included in the minute file. Curbside Recycling and Yard Waste and Brush Collection Program Modifications Public Information Officer Pam Spencer presented to the Paducah Board of Commissioners additional details about the single -stream curbside recycling program that is under development in addition to the proposed changes to the solid waste program including grass clippings and yard waste collection. Spencer and Assistant to the City Manager Michelle Smolen, City Engineer & Public Works Director Rick Murphy, and Assistant Public Works Director Chris Yarber have been working on the program details since the September 12 presentation. 23 I(D)2 A MUNICIPAL ORDER AMENDING SECTION (A), GENERAL GOVERNMENT, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO INCREASE BY ONE THE POSITION OF ADMINISTRATIVE ASSISTANT III (M.O.#2030; BK 10) I(D)3 A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1998 ENTITLED, "A MUNICIPAL ORDER APPROVING AND ADOPTING THE COMPREHENSIVE HEALTH INSURANCE BENEFIT PLAN PREMIUMS FOR CALENDAR YEAR 2018 INCLUDING PREMIUMS FOR OPTIONAL DENTAL AND VISION CARE FOR EMPLOYEES OF THE CITY OF PADUCAH" TO RAISE THE DELTA DENTAL PREMIUM RATES FOR 2018 IN ORDER TO INCREASE EMPLOYEE ANNUAL MAXIMUMS FROM $1,000.00 TO $2,000.00 (M.O.#2031; BK 10) I(D)4 A MUNICIPAL ORDER ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH, INC., UTILIZING THE FIRST DEDUCTIVE ALTERNATIVE FOR THE NOBLE PARK TENNIS COURT RECONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME (M.O.#2032; BK 10) Mayor Harless offered motion, seconded by Commissioner Abraham, that the items on the Consent Agenda be adopted as presented. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORDINANCES) — ADOPTION APPROVE INTENT FOR ANNEXATION FOR 2909 LONE OAK ROAD AND 2835 MARYLAND STREET Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTIES LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTIES TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This Ordinance is summarized as follows: Approving intent to annex certain tracts of property contiguous to the present city limits, located at 2909 Lone Oak Road and at 2835 Maryland Street, containing .9 acres, more or less. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ORD. # 2017-10-8500; BK 35 COMMENTS COMMENTS FROM THE CITY MANAGER City Manager Pederson asked Public Information Officer Pam Spencer give a presentation about curbside recycling, yard waste and brush collection program changes. PRESENTATION Public Information Officer Pam Spencer made a presentation to the Commission regarding the City of Paducah's Single -Stream Curbside Recycling and Yard Waste and Brush Collection Program Changes. The presentation covered single -stream curbside recycling, leaf season, solid waste collection routes, grass clippings collection, brush collection and next steps for action. A summary of the presentation, prepared by Pam Spencer, is incorporated below and a copy of the PowerPoint presentation is included in the minute file. Curbside Recycling and Yard Waste and Brush Collection Program Modifications Public Information Officer Pam Spencer presented to the Paducah Board of Commissioners additional details about the single -stream curbside recycling program that is under development in addition to the proposed changes to the solid waste program including grass clippings and yard waste collection. Spencer and Assistant to the City Manager Michelle Smolen, City Engineer & Public Works Director Rick Murphy, and Assistant Public Works Director Chris Yarber have been working on the program details since the September 12 presentation. 23 October 10, 2017 The team has been working on developing programs based on assumptions approved at the September 12 meeting. Those assumptions include that the recycling program would start in January and would be for residential service only with voluntary subscription. Plus, it would include a small monthly fee per subscriber. Another program component is that the collection of recyclables would be twice per month and curbside/roadside only with no collection in alleys. The City plans to use royal blue 96 -gallon rollout containers. At this meeting, additional curbside recycling details were presented including a proposed fee of $3.00 per month per subscriber. The fee is based on the need to purchase rollout containers for recycling and due to the fact that the disposal of recyclable materials is, at this time, about 15 percent more per ton than the disposal of solid waste. This proposed fee would make a resident's total solid waste charge be $19.50. In a review of Kentucky cities offering curbside recycling, most charge a total fee of $16.99 to $20.75. Mayor Brandi Harless requested more details, specifically demographic information, about the 2016 Citizen Survey question regarding interest in curbside recycling if a fee is included. Additional recycling details include that the collection would be on Mondays twice per month with half of the customers seeing collection on the first and third Mondays of each month and the other half seeing collection on the second and fourth Mondays. Sign up for the curbside program will begin in November through a web link or by calling the Engineering -Public Works Department. Plus, the recycling drop-off location at Freedom Waste (400 State Street) will remain open for everyone to use. The development of this curbside recycling program relies, in part, on efficiencies found in the Solid Waste Division through a restructuring of the brush and yard waste collection program and through the altering of solid waste collection zones so that the same number of trash rollouts is collected each day. Changes to the solid waste zones will take effect in January as well. Approximately one third of the City's customers will see their solid waste collection day shift by one day. Regarding brush and grass clippings, the City is providing disposal options and asking that residents partner with the City by managing some of the green waste at the household level. Residents can take bags of grass clippings and yard waste to the Compost Facility on North 8' Street. Plus, it is fine to place yard waste and grass clippings in the trash rollout container. However, for residents with larger piles of brush (about the size of two wheelbarrow loads or the size of a rollout) and/or at least 5 bags of grass clippings, the City is moving to a call-in system that would take effect in January. For these larger size collections, residents would need to place the piles/bags curbside/streetside (not in the alleys) and call the Engineering -Public Works Department for a collection. Crews will complete the collection in 5 business days with no additional charge to the customer. The next steps that need to be completed in order to implement the curbside recycling program and the changes to the solid waste and green waste collection include • Order the recycling rollouts, attach informational stickers, and deliver to households that request recycling services; • Partner with Paducah Water for billing; • Set up an online citizen request system for recycling and brush/grass clippings requests; • Adopt a municipal order setting the single -stream curbside recycling fee if a fee is determined to be appropriate; • Amend the solid waste ordinance to reflect curbside recycling and solid waste program changes; and • Implement a public engagement program. COMMENTS FROM THE AUDIENCE Robert Lee Zirkle Jr. & Michael Swinford gave comments on the Veteran's Day Parade resolution adopted in May. EXECUTIVE SESSION Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topic: Proposed or pending litigation, as permitted by KRS 61.810(1)(c) Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). 24 October 10, 2017 RECONVENE IN OPEN SESSION Commissioner Rhodes offered motion, seconded by Mayor Harless that the Board of Commissioners reconvene in open session. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes and Mayor Harless (4). ADJOURN Commissioner Holland offered motion, seconded by Commissioner Abraham, to adjourn the meeting. All in favor. ADOPTED: October 24, 2017 J�0�� i4z�- City Clerk Assistant City Clerk 25 Mayor