HomeMy WebLinkAbout05-23-2017MAY 23, 2017
At a Called Meeting of the Board of Commissioners, held on Tuesday, May 23, 2017, at 4:00
p.m., in the Lower Level Training Room of City Hall located at 300 South 5th Street, Mayor
Harless presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (This meeting
was not televised.)
INVOCATION
Commissioner Abraham gave the invocation.
CONSENT AGENDA APPROVAL
Mayor Harless asked the City Clerk to read the items on the consent agenda.
I(A) Minutes for the May 16, 2017, City Commission Meeting
I(B)1 Reappoint Martin Bendick to the Civil Service Commission. This term will expire
May 13, 2020.
I(C)l A RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY, MAKING
DECLARATION OF OFFICIAL INTENT WITH RESPECT TO
REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL
EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS
I(D)1 Receive and File Documents
I(E)1 Personnel Actions
I(E)2 A MUNICIPAL ORDER AUTHORIZING AN APPLICATION FOR A STATES'
ECONOMIC DEVELOPMENT ASSISTANCE PROGRAM FUND GRANT IN
THE AMOUNT OF $200,000 FROM THE DELTA REGIONAL AUTHORITY TO
ASSIST IN PURCHASING A LOGGING RECORDER FOR THE EMERGENCY
COMMUNICATIONS SERVICES DEPARTMENT (M.O.#1969; BK 10)
I(E)3 A MUNICIPAL ORDER ACCEPTING THE BID OF FINLEY FIRE EQUIPMENT
FOR SALE TO THE CITY OF SELF-CONTAINED BREATHING APPARATUS
FOR USE BY THE PADUCAH FIRE DEPARTMENT FOR THE REMAINING
PORTION OF FISCAL YEAR 2017 & FISCAL YEAR 2018, WITH A ONE-
YEAR CONTRACT OPTION TO RENEW AND AUTHORIZING THE MAYOR
TO EXECUTE A CONTRACT FOR SAME (M.O.#1970; BK 10)
I(E)4 A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO PAY
CLEAN EARTH, INC., FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS
WASTE AND ELECTRONIC WASTE COLLECTED DURING THE
CITY/COUNTY FREE CLEAN-UP DAY (M.O.#1971; BK 10)
I(E)5 A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE
DIRECTOR TO TRANSFER $519, 000 FROM THE MUNICIPAL AID PROGRAM
(MAP) FUND RESERVE ACCOUNT TO THE NON -ROLLING STOCK/STREET
RESURFACINGIREHABILITATION ACCOUNT TO ALLOW CONTINUATION OF
STREET REHABILITATION (This item was removed from the consent agenda to be
discussed before the budget presentation.)
I(E)6 A MUNICIPAL ORDER TO RE -USE $125,000 IN REPAID ECONOMIC
DEVELOPMENT BOND FUNDS APPROVED THROUGH THE KENTUCKY
CABINET FOR ECONOMIC DEVELOPMENT TO BE USED AS AN
ECONOMIC INCENTIVE TO WHITEHALL INDUSTRIES TO AID IN THE
PURCHASE OF ONE ALUMINUM EXTRUSION PRESS WHICH WILL ASSIST
IN THE LOCATION OF WHITEHALL INDUSTRIES TO PADUCAH
(M.O.#1972; BK 10)
Mayor Harless, at the request of the City Manager, asked that Item I(E)5 be removed from the
Consent Agenda and be discussed before the budget presentation.
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MAY 23, 2017
Motion was made by Mayor Harless, seconded by Commissioner Holland, to approve the items
on the Consent Agenda minus item I(E)5.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5).
MUNICIPAL ORDER
BUDGET REALLOCATION FOR MAP FUND RESERVE
Commissioner Holland offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE
DIRECTOR TO TRANSFER $519,000 FROM THE MUNICIPAL AID PROGRAM (MAP)
FUND RESERVE ACCOUNT TO THE NON -ROLLING STOCK/STREET
RESURFACING/REHABILITATION ACCOUNT TO ALLOW CONTINUATION OF
STREET REHABILITATION," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and
Mayor Harless (5). M.O.#1973; BK 10
WORKSHOP
BUDGET PRESENTATION
The City Manager and Finance Director Jon Perkins led a budget presentation for FY2018. The
General Fund has a total planned expenditure of $34AM for next fiscal year, compared to
$33.5M for this year. A majority of the City programs are funded through the General Fund but
the Capital Improvement Projects are funded through the "The Investment Fund." The
Investment Fund is funded from a %2 cent payroll tax.
On April 18th during a pre -budget workshop, the Board was informed that approximately 32% of
the expected revenue from the Investment Fund will be allocated to pay down debt, which
combined with other ongoing commitments leaves under 14% of the total revenue available for
capital projects. It was pointed out by the City Manager that $364,000 is remaining from the
Investment Fund for project(s) on the Ranked Project List (prepared in an earlier exercise by the
directors).
After a lengthy roundtable discussion between the Directors, City Manager, and Board, the City
Hall Phase I and 911 Phase I Equipment Upgrade projects were selected to be completed. They
will be funded through fund accounts, fund reserve accounts, bonding and possible grants. The
Board chose the remaining $364,000 to be held in an account to use for the Fountain Avenue
Neighborhood infrastructure improvements in case the City does not receive a grant.
ADJOURN
Mayor Harless adjourned the meeting at approximately 7:50 p.m.
ADOPTED: June 13, 2017
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Mayor
CITY COMMISSION MEETING
May 23, 2017
ATTACHMENT
R & F DOCUMENTS & BIDS LIST
DOCUMENTS
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for May 2,
2017.
2. Notice of Rescheduled Regular Meeting for the Board of Commissioners of the City of
Paducah for May 23, 2017.
3. Certificates of Liability Insurance for McClusky Concrete Construction, Inc.
4. Contracts/Agreements:
a. Memorandum of Understanding with Paducah McCracken County Convention
Center Corporation designating Agent for Convention Center Improvements
(MO# 1964)
b. Agreement with Marcum Engineering, LLC for Paducah City Hall Improvements
— Phase I (MO # 1963)
c. Partnership Agreement with the Department of the Army for the Ohio River
Shoreline Reconstruction Project (ORD 2017-5-8484)
BIDS FOR PADUCAH FIRE DEPARTMENT
Self -Contained Breathing Apparatus (SCBAs)
1. Finley Fire dba Bluegrass Fire Equipment
2. 911 Fleet
The documents listed above were received and filed at the May 23, 2017, City Commission meeting on the Consent
Agenda.
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