Loading...
HomeMy WebLinkAbout03/20/12MARCH 20, 2012 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 20, 2012, at 5:30 p.m., Mayor Pro Tem Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Kaler, and (3). Commissioner Watkins and Mayor Paxton were absent (2). INVOCATION Pastor Anthony Walton gave the invocation. DOG PARK FUNDRAISING Amie Clark, Recreation Superintendent for the Parks Services Department, reported the City has collected private funds in the amount of $16,760 of the $20,000 match needed for the development of the City's dog park in Stuart Nelson Park. The Commission agreed for the City to move ahead with the design process. PRESENTATION McGRATH EMPLOYEE COMPENSATION STUDY (As reported in the Highlights prepared by Public Information Officer Pam Spencer) Human Resources Director Cindy Medford and Victoria McGrath, PhD of McGrath Consulting Group provided the Commission with the executive report for the City of Paducah Classification and Compensation Study. Paducah contracted with McGrath in 2011 to review and make recommendations for the city's compensation and benefit system. To complete the study, 85 city positions were compared with those in 18 other organizations. McGrath has provided the City with recommended salary ranges and structures for the City's positions in addition to recommendations regarding benefits, a merit program, and position and title changes. Once in a final format, the document will be before the Commission for adoption. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the March 13th, 2012, meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). APPOINTMENTS TREE ADVISORY BOARD Mayor Pro Tem Kaler made the following reappointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Henry Barbour as a member of the Tree Advisory Board. This term will expire July 26, 2015." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing Henry Barbour as a member of the Tree Advisory Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). PADUCAH GOLF COMMISSION Mayor Pro Tem Kaler made the following reappointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint John Gill as a member of the Paducah Golf Commission. This term will expire March 26, 2016." Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing John Gill as a member of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). PADUCAH HUMAN RIGHTS COMMISSION Mayor Pro Tem Kaler made the following reappointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Martha Argotte-Thomas as a member of the Paducah Human Rights Commission. This term will expire July 24, 2014." MARCH 20, 2012 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing Martha Argotte- Thomas as a member of the Paducah Human Rights Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). PADUCAH-McCRACKEN COUNTY RIVERPORT AUTHORITY Mayor Paxton made the appointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners appoint Andrew Gates to the Paducah -McCracken County Riverport Authority to replace David Hutcheson who has resigned. This term will expire September 26, 2015." Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the recommendation of Mayor Paxton in appointing Andrew Gates to the Paducah -McCracken County Riverport Authority. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). MOTIONS R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, the following documents and bids be received and filed: DOCUMENTS 1. Insurance Certificates: a) Bacon, Farmer, Workman Engineering & Testing Inc. b) Wilkins Construction Company Inc. 2. Deed: a) Quitclaim Deed between the City of Paducah and BLP Development LLC for a Portion of a Private Access Road within Conrad Heights Subdivision (2012-2-7902) 3. Paducah Police Department 2011 Annual Report 4. General Obligation Bonds, Transcript of Proceedings, Series 2011 of $9,908,000 with McCracken County Acting on Behalf of the City for the Murray State University Paducah Campus Project Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). ADOPT PHA ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH, KENTUCKY, PADUCAH HOUSING AGENCY REVISED ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4).� M.O.#1651; BK 8� ADOPT PHA ANNUAL PLAN FOR SECTION 8 HOUSING Commissioner Abraham offered motion, seconded by Commissioner Gault, move that a Municipal Order entitled, "CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY ANNUAL PLAN FOR SECTION 8 HOUSING CHOICE VOUCHER PROGRAM FOR FISCAL YEAR 2012", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (4). M.O.#1652; BK 8 MARCH 20, 2012 ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCES Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISIONS OF THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). M.O.91653; BK 8 ORDINANCES – ADOPTION AMEND REGULATION TO EXPAND WIRING METHODS FOR BUSINESS BUILDINGS WITHIN CITY LIMITS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SEC. 18-91 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: An ordinance amending Buildings and Building Regulations for the City of Paducah by adopting the most recent edition of the State Building and Residential Codes and reducing the number of Building Code Appeals Board Members from seven to five. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7905; BK 33 ZONING TEXT AMENDMENT TO THE POP ZONE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SEC. 126-117, PLANNED OFFICE PARK, POP, OF CHAPTER 126, ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That Sec. 126-117, Planned Office Park, POP, of Chapter 126, Zoning, of the Code of Ordinances of the City of Paducah, Kentucky, is hereby amended to allow nursing homes as a principal use in the Planned Office Park Zone and allow other similar principal permitted uses with Planning Commission approval. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7906; BK 33 14TH & MADISON – PADUCAH HOUSING AUTHORITY AMENDMENT TO MOU Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE AMENDMENT TO THE LETTER OF AGREEMENT ENTERED INTO BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE HOUSING AUTHORITY OF PADUCAH DATED MAY 27, 2009, AND WAIVING A CERTAIN CONDITION PRECEDENT TO THE CLOSING OF THE ACQUISITION OF CERTAIN PROPERTY LOCATED OFF OF MARTIN LUTHER KING JR DRIVE, PADUCAH, KENTUCKY". This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to enter into an Amendment to Letter of Agreement Dated May 26, 2009, wherein the City of Paducah, Kentucky will acquire all right, title and interest of Housing Authority of Paducah, ("HAP"), pursuant to the terms and conditions of the Amendment to Letter of Agreement, in and to the real property located off Martin Luther King Jr Drive, Paducah, McCracken County, Kentucky, for the purpose specified therein, and further authorizes the City of Paducah, Kentucky to consummate the acquisition of the Martin Luther King Jr Drive property in order to accomplish the goals of the Fountain Avenue Neighborhood Revitalization Plan. LOST ON CALL OF THE ROLL, Nays, Commissioners Gault and Mayor Pro Tem Kaler (2). Yea, Commissioner Abraham (1). AUTHORIZE URBAN RENEWAL BOARD TO APPROVE EXPENDITURES NOT EXCEEDING $50,000 FOR THE FOUNTAIN AVENUE NEIGHBORHOOD REVITALIZATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2006-11-7213 entitled, `AUTHORIZING THE URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY TO ACT ON BEHALF OF THE CITY FOR REVITALIZATION OF THE FOUNTAIN AVENUE—PHASE I PROJECT'". This ordinance is summarized as MARCH 20, 2012 follows: Amending ordinance to allow the Urban Renewal and Community Development Agency to act on behalf of the City to approve and authorize expenditures for the Revitalization of the Fountain Avenue—Phase I Project in an amount not to exceed $50,000. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7907; BK 33 ESTABLISH SPECIAL FLOOD HAZARD DEVELOPMENT APPLICATION PERMIT FEE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY AMENDING ARTICLE V, DEVELOPMENT PERMITS OF CHAPTER 50, FLOODS OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Amending Chapter 50, Article V, of the Code of Ordinances of the City to establish a Special Flood Hazard Area Development Application fee of $100.00 and establish a One -Year expiration date from the date of issuance of the Special Flood Hazard Area Development Permit. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7908; BK 33 CONTRACTS FOR ENGINEERING -PUBLIC WORKS FOR THE FOLLOWING: 2012-2013 CONCRETE PROGRAM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR THE CITY OF PADUCAH' S CALENDAR YEARS 2012 AND 2013 CONCRETE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Harper Construction, LLC, for the calendar years 2012 and 2013 concrete program, at the unit prices and hourly rates listed below, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2014, upon mutual agreement by the City and Harper Construction. The prices are as follows: CONCRETE RF,MOVAL. AND REPLACEMENT ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Curb & Gutter (Remove & Construct) L.F. $37.75 2 Curb & Gutter (New Construction) L.F. $22.26 3 Concrete Sidewalk S.Y. $57.40 4 Concrete Sidewalk (New Construction) S.Y. $42.80 5 Concrete Handicap Ramp S.Y. $62.00 6 Concrete Entrance Pavement – 6" S.Y. $61.25 7 Concrete Entrance Pavement – 8" S.Y. $65.90 8 Concrete Entrance Pavement – 6" M -Mix S.Y. $73.25 9 Concrete Entrance Pavement - 8" M -Mix S.Y. $78.25 10 Granite Curb Reset with new Concrete Gutter L.F. $44.06 11 Gutter Replacement – Granite Curb in Place L.F. $36.55 12 Concrete Barrier Median S.Y. $74.00 13 Concrete Header Curb – 12" L.F. $27.75 14 Concrete Header Curb – 18" L.F. $35.50 15 Non -Reinforced Concrete 8" S.Y. $60.50 16 Inlet Repair (Existing) Each $781.50 17 Reinforced Concrete New Construction –Class A C.Y. $1000.00 18 Deep Saw Cut L.F. $6.00 19 Perforated Pipe – 4" L.F. $16.25 MARCH 20, 2012 EXCAVATION WORK ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Trackhoe HR $120.00 2 Backhoe HR $95.00 3 Compactor/Roller HR $79.00 4 Dump Truck HR $92.50 5 Backhoe with Breaker HR $100.00 6 Small Dozer HR $122.00 7 Laborer HR $58.50 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7909; BK 33 2012-2013 EQUIPMENT RENTAL Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF DANNY COPE AND SONS EXCAVATING, LLC FOR RENTAL OF VARIOUS EQUIPMENT FOR THE 2012 AND 2013 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Danny Cope and Sons Excavating, LLC for rental of various equipment for the 2012 and 2013 calendar years at the hourly rates listed below, and authorizes the Mayor to execute a contract for same. The contract has a one- year renewal option, ending December 31, 2014, upon mutual agreement by the City and Danny Cope and Sons Excavating. The hourly rates are as follows: ITEM NO DESCRIPTION HOURLY RATES 1 Tractor Scraper $65.00 2 Dump Truck (tandem axle) $58.00 3 Dump Truck (tri -axle) $75.00 4 Excavator $100.00 5 Backhoe $45.00 6 Track Loader $30.00 7 Compact Track Loader $70.00 8 Motor Grader $45.00 9 Vibratory Roller — small $28.00 10 Vibratory Roller — large $40.00 11 Dozer $90.00 12 Dozer — large $105.00 13 Crane $50.00 14 Hydro Seeder $43.00 15 Small Paver with 4 Person Crew $165.00 16 Labor $30.00 17 Landfill Disposal Fee $50.00 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7910; BK 33 2012-2013 STREET RESURFACING PROGRAM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S I MARCH 20, 2012 CALENDAR YEARS 2012 AND 2013 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City of Paducah's calendar years 2012 and 2013 street resurfacing program and authorizing the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2014, upon mutual agreement by the City and Jim Smith Contracting Company, LLC. The unit bid prices are as follows: ITEM NO DESCRIPTION UNIT UNIT BID PRICES 1 Bituminous Surface/Base TON $79.90 2 Milling Texture TON $47.50 3 Traffic Signal Loop Wire L.F. $2.50 4 Traffic Signal Loop — Saw, Slot and Fill L.F. $16.00 5 Shoulder Construction TON $37.00 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.92012-3-7911; BK 33 2012-2013 LIMESTONE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PINE BLUFF SAND AND GRAVEL COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE FOR THE 2012 AND 2013 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Pine Bluff Sand and Gravel Company for sale to the City of its requirement of limestone, for the 2012 and 2013 calendar years, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2014, upon mutual agreement by the City and Pine Bluff Sand and Gravel Company. The unit prices are as follows: DESCRIPTION DELIVERED BID AMOUNT PICKED UP BID AMOUNT #11 $14.25 $12.25 #3 $13.25 $11.75 #57 $13.25 $11.75 #68 $13.50 $12.00 #9M $14.25 $12.50 DGA $13.00 $10.75 DGA — Pugged $13.50 $11.25 #125 Rip Rap $15.75 $13.50 8" Rip Rap $15.75 $13.50 8" Minus Rip Rap $14.25 $12.50 '/4" x 0 (Quarter Minus) $13.00 $10.75 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7912; BK 33 ACCEPT KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES SAFETY AWARD FOR POLICE DEPT. Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY, LEAGUE OF CITIES FOR A 2012 MATCHING SAFETY GRANT AWARD. Thi grd%narice is summarized as follows: The Mayor is hereby authorized to execute a Grant Agreement and all documents relating thereto with the Kentucky League of Cities, for a 2012 matching Safety Grant Award that will reimburse the City $5,150.00 for the purchase of 63 MARCH 20, 2012 Vehicle Backup Warning Sensors for the Paducah Police Department. The matching funds of $5,150.00 will be provided through the Fleet Trust Fund. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Kaler (3). ORD.#2012-3-7913; BK 33 ORDINANCE — INTRODUCTION PURCHASE HAND-HELD RADIOS FOR POLICE DEPT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING AND AUTHORIZING THE PURCHASE OF HAND-HELD RADIOS AND ACCESSORIES FOR THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby approves and authorizes the Finance Director to make payment to Motorola Solutions in the amount of $59,986.40, for the purchase of 24 Motorola XTS2500 800 MHz portable radios at $2,344.47 each, 24 chargers at $14.25 each and 11 extra batteries at $31.92 each for the Paducah Police Department, in compliance with the Kentucky State Purchasing Contract. Grant funds in the amount of $60,000 received from the Kentucky Office of Homeland Security will cover the costs. CITY MANAGER REPORT • Olivet Church Road Improvement Project — (As reported in the Highlights prepared by Public Information Officer Pam Spencer) City Manager Jeff Pederson provided the Commission an update regarding the Olivet Church Road Improvement Project. For several years, the City of Paducah, McCracken County, and the State of Kentucky have been working together to continue to make major improvements along Olivet Church Road (KY 998). The City of Paducah has been the project administrator. Planned improvements include the widening of Olivet Church Road from U.S. Highway 60 toward Cairo Road and the construction of a five -lane road running from Olivet Church Road through the west side of the Kentucky Oaks Mall parking lot to U.S. 60. Pederson says, the McCracken Fiscal Court has indicated that it is no longer interested in constructing the five -lane road next to the mall. Pederson recommends all parties meeting to discuss the project since the other section of Olivet Church Road that is planned for widening is not in the City limits. It may not be necessary for the City to continue as the project administrator. Mayor Pro Tem Kaler requested a list of surplus properties Mr. Pederson attended the American Public Power Association Conference in Washington DC — March 10-15 -Conference Topic -Due to regulations being imposed by the EPA regarding coal-fired electric plants PPS was supporting resolutions to slow down the process. Mr. Pederson commented that due to good vision planning by PPS when it bought into the coal-fired plant in Prairie State, IL the plant will be totally compliant with all regulations when it goes into production. COMMISSIONER COMMENTS Commissioner Abraham explained that he inadvertently voted yes on the ordinance regarding 14 & Madison property. He voted yes but that was not his intention, the Commission did the right thing and he agrees with it totally. PUBLIC COMMENTS Intersection at Buckner Lane & Pines Road Robert Berry, resident at 4466 Buckner Lane voiced concern about the danger of the intersection at Buckner Lane and Pines Rd - Could something be done to make it safer? Mayor Pro Tem Kaler asked the City Engineer to bring a plan before the Commission for discussion about making the intersection safer Conrad Rayburn — concerned citizen — suggested a 3 -way stop sign for the intersection Upon motion the meeting adjourned. ADOPTED: April 10 , 2012 City Clerk