HomeMy WebLinkAbout03/13/12MARCH 13, 2012
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 13, 2012, at 5:30
p.m., Mayor Pro Tem Kaler presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Abraham, Kaler, Gault, and Watkins (4). Mayor Paxton
was absent (1).
INVOCATION
Pastor Anthony Walton gave the invocation.
PLEDGE OF ALLEGIANCE
Paducah Tilghman High School NJROTC cadets, Shawn Hayes, Kayla Williams -Davis, Michelle
Jones, and Benjamin Kohler led city leaders and those in attendance in the Pledge of Allegiance to
begin the meeting.
LOSS OF CITY EMPLOYEE
Mayor Pro Tem Kaler announced the loss of City employee Charles Pinnegar. Charles became a
police officer in the Paducah Police Department in 1984 and was promoted to Asst. Chief of
Police in 2005. After retiring from the Police Department he came back to work in the
Information Systems Department. His presence will be greatly missed.
PROCLAMATIONS
Mayor Pro Tem Kaler presented a proclamation to Harold T. Alston, Sr., proclaiming February 8,
2012, as "Harold T. Alston Day".
She also presented a proclamation to the American Red Cross proclaiming March 2012 as
"American Red Cross Month".
PRESENTATION
MANDATORY ALCOHOLIC BEVERAGE SERVER TRAINING
Sandra Watts, Education Branch Manager to the Kentucky Office of Alcoholic Beverage Control,
gave a presentation on Server Training in Alcohol Regulations also known as the S.T.A.R.
program. She was accompanied by Sandy Joslyn, S.T.A.R. Trainer for the local area.
Commissioner Watkins had requested the presentation and is asking the Commission to consider
mandating beverage server training for all licensees who hold a restaurant by the drink license,
retail liquor by the drink license or a malt beverage license.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the
Minutes for the February 21St and March 6th, 2012, meetings be waived and that the Minutes of
said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
APPOINTMENTS
PADUCAH-MCCRACKEN COUNTY URBAN RENEWAL AND COMMUNITY
DEVELOPMENT AGENCY
Mayor Pro Tem Kaler made the following reappointments: "WHEREAS, upon the
recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Valerie
Pollard and Burford Wilson as members of the Paducah -McCracken County Urban Renewal &
Community Development Agency. These terms will expire February 23, 2016."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the recommendation of Mayor Paxton in reappointing Valerie Pollard and
Burford Wilson as members of the Paducah -McCracken County Urban Renewal & Community
Development.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
HISTORICAL AND ARCHITECTURAL REVIEW COMMISSION
Mayor Pro Tem Kaler made the following appointments: "WHEREAS, upon the recommendation
of Mayor Paxton, I move that the Board of Commissioners appoint Christopher B. Jones as a
member of the Historical and Architectural Review Commission. This term will expire June 4,
2015."
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MARCH 13, 2012
Commissioner Watkins offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the recommendation of Mayor Paxton in appointing Christopher B. Jones
as a member of the Historical and Architectural Review Commission.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
BOARD OF ADJUSTMENT
Mayor Pro Tem Kaler made the following appointment: "WHEREAS, upon the recommendation
of Mayor Paxton, I move that the Board of Commissioners appoint Carol Young as a member of
the Board of Adjustment to replace Sarah Bynum who has resigned. This term will expire August
31, 2015."
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners approve the recommendation of Mayor Paxton in appointing Carol Young as a
member of the Board of Adjustment.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORP
Mayor Pro Tem Kaler made the following appointments: "WHEREAS, upon the recommendation
of Mayor Paxton, and jointly with the McCracken County Judge/Executive, I move that the Board
of Commissioners hereby appoint Bill Bartleman and Scott Taylor as members of the Paducah -
McCracken County Convention Center Corporation. These terms will expire January 1, 2015."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the recommendation of Mayor Paxton and, jointly with the McCracken
County Judge/Executive, in appointing Bill Bartleman and Scott Taylor as members of the
Paducah -McCracken County Convention Center Corporation.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
MOTIONS
R & F DOCUMENTS
Commissioner Watkins offered motion, seconded by Mayor Pro Tem Kaler, the following
documents and bids be received and filed:
DOCUMENTS
1. Insurance Certificates:
a) A & K Construction Inc.
b) Central Paving Company of Paducah Inc.
c) Civil Contracting LLC
d) Crouch Building Associates Inc.
e) D & D Construction of Paducah
f) M P Lawson Construction LLC
g) Murtco Inc.
h) Quilt in a Day Inc.
i) Premier Fire Protection Inc.
j) Sonny Ridgeway Construction Inc.
k) Schmitt Concrete Inc.
1) Wilkins Construction Company Inc.
Continuation Certificate:
a) Brehm Striping Company Inc.
2. Contracts/Agreements:
a) Kovatch Mobile Equipment Corporation Change Order #1 for Fire Rescue Vehicle
(2012-2-7901)
b) City of Paducah, County of McCracken, and Paducah -McCracken County Riverport
Authority First Amendment to Interlocal Cooperation Agreement with Respect to a
MARCH 13, 2012
Certain Tract of Real Property Located at 2308 South 4th Street in Paducah (2007-12-
7376)
c) Encroachment Agreement between the City of Paducah and Neil C. and Ronna T.
Ward for Property Located at 2429 Bridge Street, Paducah (2012-2-7904)
d) JSC Terminal LLC d/b/a Mid -West Terminal Agreement for the City of Paducah's
Fuel Supply for the 2012-2013 Calendar Years (2012-2-7900)
3. Deed:
a) QuitClaim Deed between the City of Paducah and Paducah Independent School
District Finance Corporation for a Portion of a 20' Unimproved Alley Lying Between
Adams Street and Jackson Street (2011-10-7866) and (MO# 1632)
4. Transit Authority of the City of Paducah Financial Statements/Auditor's Report for the
Year Ended June 30, 2011
5. Paducah Water Financial Highlights for January, 2012
6. Notice of Cancellation of the Meeting for Tuesday, February 28, 2012 for the Board of
Commissioners of the City of Paducah
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
LIMESTONE
1) Pine Bluff Sand & Gravel
2) Vulcan Material
3) Calx Resources
EQUIPMENT RENTAL
1) Danny Cope & Sons Excavating
2) Central Paving Company of Paducah
STREET RESURFACING
1) Jim Smith Contracting Company
CONCRETE
1) Harper Construction
2) Wilkins Construction Company
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
2012 — 2013 LAW ENFORCEMENT SERVICE FEE (LSF) GRANT APPLICATION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN
APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT GRANT
IN AN AMOUNT UP TO $20,000.00 THROUGH THE KENTUCKY JUSTICE CABINET FOR
A 2012/2013 LAW ENFORCEMENT SERVICE FEE GRANT AWARD FOR THE PADUCAH
POLICE DEPARTMENT TO OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM,"
be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
MARCH 13, 2012
ORDINANCES – INTRODUCTION
AMEND REGULATION TO EXPAND WIRING METHODS FOR BUSINESS
BUILDINGS WITHIN CITY LIMITS
Commissioner Watkins offered motion, seconded by Mayor Pro Tem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SEC. 18-91 OF
THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized
as follows: An ordinance amending Buildings and Building Regulations for the City of Paducah
by adopting the most recent edition of the State Building and Residential Codes and reducing the
number of Building Code Appeals Board Members from seven to five.
ZONING TEXT AMENDMENT TO THE POP ZONE
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SEC. 126-117,
PLANNED OFFICE PARK, POP, OF CHAPTER 126, ZONING, OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized
as follows: That Sec. 126-117, Planned Office Park, POP, of Chapter 126, Zoning, of the Code of
Ordinances of the City of Paducah, Kentucky, is hereby amended to allow nursing homes as a
principal use in the Planned Office Park Zone and allow other similar principal permitted uses
with Planning Commission approval.
14TH & MADISON – PADUCAH HOUSING AUTHORITY AMENDMENT TO MOU
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING
THE AMENDMENT TO THE LETTER OF AGREEMENT ENTERED INTO
BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE HOUSING
AUTHORITY OF PADUCAH DATED MAY 27, 2009, AND WAIVING A CERTAIN
CONDITION PRECEDENT TO THE CLOSING OF THE ACQUISITION OF CERTAIN
PROPERTY LOCATED OFF OF MARTIN LUTHER KING JR DRIVE, PADUCAH,
KENTUCKY". This ordinance is summarized as follows: This Ordinance authorizes the
City of Paducah, Kentucky, to enter into an Amendment to Letter of Agreement Dated May
26, 2009, wherein the City of Paducah, Kentucky will acquire all right, title and interest of
Housing Authority of Paducah, ("HAP"), pursuant to the terms and conditions of the
Amendment to Letter of Agreement, in and to the real property located off Martin Luther
King Jr Drive, Paducah, McCracken County, Kentucky, for the purpose specified therein,
and further authorizes the City of Paducah, Kentucky to consummate the acquisition of the
Martin Luther King Jr Drive property in order to accomplish the goals of the Fountain
Avenue Neighborhood Revitalization Plan.
ESTABLISH SPECIAL FLOOD HAZARD DEVELOPMENT APPLICATION PERMIT
FEE
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY AMENDING ARTICLE V, DEVELOPMENT PERMITS OF
CHAPTER 50, FLOODS OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH,
KENTUCKY". This ordinance is summarized as follows: Amending Chapter 50, Article V, of
the Code of Ordinances of the City to establish a Special Flood Hazard Area Development
Application fee of $100.00 and establish a One -Year expiration date from the date of issuance of
the Special Flood Hazard Area Development Permit.
AUTHORIZE URBAN RENEWAL BOARD TO APPROVE EXPENDITURES NOT
EXCEEDING $50,000 FOR THE FOUNTAIN AVENUE NEIGHBORHOOD
REVITALIZATION
Commissioner Watkins offered motion, seconded by Mayor Pro Tem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE
NO. 2006-11-7213 entitled, `AUTHORIZING THE URBAN RENEWAL AND COMMUNITY
DEVELOPMENT AGENCY TO ACT ON BEHALF OF THE CITY FOR REVITALIZATION
OF THE FOUNTAIN AVENUE—PHASE I PROJECT"'. This ordinance is summarized as
follows: Amending ordinance to allow the Urban Renewal and Community Development Agency
to act on behalf of the City to approve and authorize expenditures for the Revitalization of the
Fountain Avenue—Phase I Project in an amount not to exceed $50,000.
CONTRACTS FOR ENGINEERING -PUBLIC WORKS FOR THE FOLLOWING:
MARCH 13, 2012
2012-2013 CONCRETE PROGRAM
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR
THE CITY OF PADUCAH' S CALENDAR YEARS 2012 AND 2013 CONCRETE PROGRAM, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is
summarized as follows: That the City of Paducah accepts the bid of Harper Construction, LLC, for the
calendar years 2012 and 2013 concrete program, at the unit prices and hourly rates listed below, and
authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option,
ending December 31, 2014, upon mutual agreement by the City and Harper Construction. The prices
are as follows:
CONCRETE REMOVAL AND REPLACEMENT
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICE
1
Curb & Gutter (Remove & Construct)
L.F.
$37.75
2
Curb & Gutter (New Construction)
L.F.
$22.26
3
Concrete Sidewalk
S.Y.
$57.40
4
Concrete Sidewalk (New Construction)
S.Y.
$42.80
5
Concrete Handicap Ramp
S.Y.
$62.00
6
Concrete Entrance Pavement — 6"
S.Y.
$61.25
7
Concrete Entrance Pavement — 8"
S.Y.
$65.90
8
Concrete Entrance Pavement — 6" M -Mix
S.Y.
$73.25
9
Concrete Entrance Pavement - 8" M -Mix
S.Y.
$78.25
10
Granite Curb Reset with new Concrete Gutter
L.F.
$44.06
11
Gutter Replacement — Granite Curb in Place
L.F.
$36.55
12
Concrete Barrier Median
S.Y.
$74.00
13
Concrete Header Curb —12"
L.F.
$27.75
14
Concrete Header Curb —18"
L.F.
$35.50
15
Non -Reinforced Concrete 8"
S.Y.
$60.50
16
Inlet Repair (Existing)
Each
$781.50
17
Reinforced Concrete New Construction —Class A
C.Y.
$1000.00
18
Deep Saw Cut
L.F.
$6.00
19
Perforated Pipe — 4"
L.F.
$16.25
EXCAVATION WORK
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICE
1
Trackhoe
HR
$120.00
2
Backhoe
HR
$95.00
3
Compactor/Roller
HR
$79.00
4
Dump Truck
HR
$92.50
5
Backhoe with Breaker
HR
$100.00
6
Small Dozer
HR
$122.00
7
Laborer
HR
$58.50
2012-2013 EQUIPMENT RENTAL
Commissioner Watkins offered motion, seconded by Mayor Pro Tem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF DANNY COPE AND SONS EXCAVATING, LLC FOR RENTAL OF VARIOUS
EQUIPMENT FOR THE 2012 AND 2013 CALENDAR YEARS, AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized
as follows: That the City of Paducah accepts the bid of Danny Cope and Sons Excavating,
MARCH 13, 2012
LLC for rental of various equipment for the 2012 and 2013 calendar years at the hourly rates
listed below, and authorizes the Mayor to execute a contract for same. The contract has a one-
year renewal option, ending December 31, 2014, upon mutual agreement by the City and
Danny Cope and Sons Excavating. The hourly rates are as follows:
ITEM
NO
DESCRIPTION
HOURLY
RATES
1
Tractor Scraper
$65.00
2
Dump Truck (tandem axle)
$58.00
3
Dump Truck (tri -axle)
$75.00
4
Excavator
$100.00
5
Backhoe
$45.00
6
Track Loader
$30.00
7
Compact Track Loader
$70.00
8
Motor Grader
$45.00
9
Vibratory Roller — small
$28.00
10
Vibratory Roller — large
$40.00
11
Dozer
$90.00
12
Dozer — large
$105.00
13
Crane
$50.00
14
Hydro Seeder
$43.00
15
Small Paver with 4 Person Crew
$165.00
16
Labor
$30.00
17
Landfill Disposal Fee
$50.00
2012-2013 STREET RESURFACING PROGRAM
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S
CALENDAR YEARS 2012 AND 2013 STREET RESURFACING PROGRAM, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This
ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company,
LLC for the City of Paducah's calendar years 2012 and 2013 street resurfacing program and
authorizing the Mayor to execute a contract for same. The contract has a one-year renewal
option, ending December 31, 2014, upon mutual agreement by the City and Jim Smith
Contracting Company, LLC. The unit bid prices are as follows:
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICES
1
Bituminous Surface/Base
TON
$79.90
2
Milling Texture
TON
$47.50
3
Traffic Signal Loop Wire
L.F.
$2.50
4
Traffic Signal Loop— Saw, Slot and Fill
L.F.
$16.00
5
Shoulder Construction
TON
$37.00
2012-2013 LIMESTONE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF PINE BLUFF SAND AND GRAVEL COMPANY FOR SALE TO THE CITY OF ITS
REQUIREMENT OF LIMESTONE FOR THE 2012 AND 2013 CALENDAR YEARS, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
ordinance is summarized as follows: That the City of Paducah accepts the bid of Pine Bluff
Sand and Gravel Company for sale to the City of its requirement of limestone, for the 2012
and 2013 calendar years, and authorizes the Mayor to execute a contract for same. The
MARCH 13, 2012
contract has a one-year renewal option, ending December 31, 2014, upon mutual agreement by
the City and Pine Bluff Sand and Gravel Company. The unit prices are as follows:
DESCRIPTION
DELIVERED
BID AMOUNT
PICKED UP
BID AMOUNT
#11
$14.25
$12.25
#3
$13.25
$11.75
#57
$13.25
$11.75
#68
$13.50
$12.00
#9M
$14.25
$12.50
DGA
$13.00
$10.75
DGA — Pugged
$13.50
$11.25
#125 Rip Rap
$15.75
$13.50
8" Rip Rap
$15.75
$13.50
8" Minus Rip Rap
$14.25
$12.50
1/" x 0 (Quarter Minus)
$13.00
$10.75
ACCEPT KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES SAFETY
AWARD FOR POLICE DEPT.
Commissioner Watkins offered motion, seconded by Mayor Pro Tem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING
THERETO WITH THE KENTUCKY LEAGUE OF CITIES FOR A 2012 MATCHING SAFETY
GRANT AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized
to execute a Grant Agreement and all documents relating thereto with the Kentucky League of
Cities, for a 2012 matching Safety Grant Award that will reimburse the City $5,150.00 for the
purchase of 63 Vehicle Backup Warning Sensors for the Paducah Police Department. The
matching funds of $5,150.00 will be provided through the Fleet Trust Fund.
CITY MANAGER REPORT
Preliminary Report on Noble Park Swimming Pool Renovations was given by Parks Services
Director Mark Thompson. The following information was provided in the City Commission
Meeting Highlights by Public Information Officer Pam Spencer.
"Engineering Contract for the Noble Park Pool Renovation Project
Parks Services Director Mark Thompson provided the Commission with a preliminary report from
Florence & Hutcheson, Inc. regarding the Noble Park Pool Renovation Project. The City has an
agreement with F&H for professional engineering services associated with the project including a
code review, an existing conditions assessment, a preliminary engineering report, design and
permitting, bidding and procurement, and construction administration services. The preliminary
report from F&H shows the pool needs a new liner system, gutter and piping systems, circulation,
filtration, and disinfection systems, and new treatment buildings. F&H also recommends a new slide,
diving boards, lifeguard chairs, and platforms in addition to accessibility and lighting upgrades. The
cost estimate for these upgrades is $770,000. Thompson says, "From a mechanical standpoint, this
would give you a safe and operational facility." Mayor Pro Tem Kaler says, "I think the swimming
pool is such a great asset. I think it's important that we keep our core facilities safe and maintained."
The Noble Park Pool has not received a significant renovation since 1992. Thompson says, "We're
averaging major work on the swimming pool every twenty years, and we are at that point now."
Thompson estimates the pool loses 36,000 gallons of water each day. Thompson asked the
Commission for their guidance in upgrading the concession area and adding a spray pad area instead
of the wading pool. The spray pad area would cost approximately $120,000. The Commission asked
Thompson and F&H to gather the cost estimates for upgrading the concession area. The pool
rehabilitation would start in August after the pool closes for the summer season. An average of 300-
400 visitors per day enjoys the Noble Park pool during the summer."
MARCH 13, 2012
COMMISSIONER COMMENTS
No comments were given by the commission.
PUBLIC COMMENTS
David Hutcheson voiced his concerns about the McCracken County School Board's offer of the
current high school soccer fields to be used for soccer practice and tournaments. Mr. Hutcheson is in
charge of fundraising efforts for the development of the property purchased by the City to be utilized
as a soccer complex.
No comments were made.
EXECUTIVE SESSION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board go into
closed session for discussion of matters pertaining to the following topics:
• Proposed or pending litigation, as permitted by KRS 61.810(1)(c).
• A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor Pro Tem
Kaler (4).
Upon motion the meeting adjourned.
ADOPTED: March 20 , 2012
City Clerk