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HomeMy WebLinkAbout11/26/96174 NOVEMBER 26, 1996 ROLL CALL At a Regular Meeting of the Board of Commissioners held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, November 26, 1996, Mayor Jones presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). *Commissioner -Elect Buz Smith attended this meeting and was provided with an agenda packet. JRONALD HYATTE RETIREMENT PLAQUE Mayor Jones presented Capt. Ronald E. Hyatte with a retirement plaque for his 21 -plus years service with the Fire Department. CERTIFICATES OF APPRECIATION TO NOBLE PARK FOUNTAIN DONATORS Mayor Jones presented Certificates of Appreciation to the following individuals who made various contributions to Jdesigning and building the fountain at Noble Park: Wilhelmina Dudley, private citizen; Marsha McClure of Happy Holidays Travel Inc.; Don Williams of McJunkin Inc.; Susan Zimmerman of Lockheed Martin; David Meeks of West Kentucky Tech; and Lee Hicklin, Director of West Kentucky Tech. DEMOLITION DISCUSSION Jeff Haley, President of the Lowertown Association and member of the Historical Association, along with various other members of other neighborhood associations (Rose Gregory, Sue Tharp, Julie Ford, Mike Ward, Charles Simpson, Gladman Humbles), held a discussion with Mayor Jones concerning the city's demolition policy, particularly historic structures. Mr. Haley asked the Commission to stop immediately all demolition plans involving historic buildings and asked that properties scheduled for ✓�; demolition, especially in the historic zones, be reviewed by the Historical & Architectural Commission. They also asked for public hearings before demolition of historic structures and asked that condemnation orders be issued from the Inspection Department instead of the Fire Marshal's Office. Mr. Raley also suggested that the Historical Society be designated as the task J force to work with the city in seeking solutions other than demolition for historic structures. The following neighborhoods/associations were referenced during the above discussion: Lowertown, Downtown, Jefferson Street, Fountain Avenue, Farley Place, and Dollartown. Mayor Jones told the group he will meet with anyone who is willing to talk to him about this, but he will not put a "hold" on structures designated for demolition by the Fire Marshal. He further stated that he will talk with groups about demolition alternatives. He said city funds cannot be used to repair property for people who are not willing to take care of their own property. He also said he cannot tell the Fire Marshal or the Inspection Department to decrease demolitions if they (demolitions) fit within the definition of the law. He told the delegation to contact Mrs. Operle in his office on Monday, December 2, to make arrangements to meet with him and told them _ to bring a plan with them to the meeting. Each City Commissioner made brief statements concerning this matter. Fire Department Relief Driver Gregory Buchanan, former safety inspector in the Fire Department, addressed the Commission concerning the condemnations he made during his tenure as safety inspector. He also requested a hearing before the Board of Commissioners concerning his removal from the safety inspector position. Z 175 NOVEMBER 26, 1996 CITY'S USE OF OLD JETTON SCHOOL FACILITIES Mayor Jones discussed with Gayle Frye the disposition of Jetton School and use of the school for city programs. The Board of Education will be vacating this building in January, 1977. Mayor Jones told Mrs. Frye to have a dialogue with the Superintendent of Schools concerning the city's situation. He ✓ also instructed Mrs. Frye to discuss the Emma Morgan School playground equipment with Dr. Vance. Mayor Jones said a lot of the playground equipment has been removed at Morgan School, and he feels the City should try to do something for the playground. THE CITY COMMISSION WENT INTO A BRIEF RECESS AT THIS TIME At the conclusion of the recess, the Mayor called the meeting back to order. COMCAST CABLE INCREASE COMPLAINT OF MARCH, 1995 Ray McLennan, a private citizen, reported that the complaint / filed by him concerning Comcast's cable rate increase of last ✓ March, 1995, was denied by the FCC. He read excerpts from the FCC decision. POLICE DEPARTMENT STATISTICS REQUESTED Mayor Jones asked the Assistant Police Chiefs to prepare a report for the December 10, 1996, meeting which will reflect the number of crimes, solutions, crime rates, etc., for the year 1996 (through November) to determine if the city is making any headway with the criminal problem, as compared to 1995. Mayor Jones told City Manager Hoover to brief Assistant Chief Ford on the theft(s) investigation in the Police Department FLAG POLE DONATION Mayor Jones thanked Ted Brian for his donation of the flag poles ./ for the new Police Department Building on Broadway. These poles Y were given to Mr. Brian by Peoples Bank. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Minutes for November 12, 1996, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). APPOINTMENTS BOARD OF ADJUSTMENT Mayor Jones made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby make the following appointments to the Board of Adjustment: I hereby appoint Garland Graves to fill the unexpired term of Charles Summers, who is deceased. This term will expire August 31, 1997. I hereby appoint Frank Brown Jr. to replace Rev. Charles W. ✓ Russell, whose term has expired. This term will expire August 31, 2000." Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners approve the action of Mayor Jones in appointing Garland Graves and Frank Brown Jr. as member of the Board of Adjustment. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). CEMETERY LOTS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the sale of the / attached cemetery lots and authorize the City Clerk to execute V Deeds of Conveyance for same: 176 NOVEMBER 26, 1996 1. Maxie W. Mitchell, Mausoleum Addition to Oak Grove Cemetery, f Sec. 5, Lot 10, Grave 2, in the amount of $375.00 (Receipt No. 25096) 2. Paul E. Gordon, Old Addition to Oak Grove Cemetery, Sec'. f 30D, Lot 87, in the amount of $225.00 (Receipt No. 25101) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). R&F BIDS Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the following bids be received and filed: J For Installation of Lights along Floodwall Murals: 1. Kincaid Electrical Contracting Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). R & F DOCUMENTS Commissioner Renfro offered motion, seconded by Commissioner / Hornsby, that the following documents be received and filed: 1. Application for Dept. of Local Government Community Development Block Grant Microenterprise Program (Alpha Center) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). -ABOLISH 6 -MONTH PROBATIONARY PERIOD FOR CERS ENROLLMENT Commissioner Grumley offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THAT EMPLOYEE ENROLLMENT IN THE COUNTY EMPLOYEES RETIREMENT SYSTEM (CERS) COMMENCE ON THE DATE OF FULL-TIME EMPLOYMENT WITH THE CITY OF PADUCAH", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). M.O. #743, BOOK 3, P./gam,. DISCUSSIONS POLICE & FIREFIGHTERS PENSION FUND City Manager Hoover asked the Commission's direction about whether the proposed 2.8% COLA for the pension fund will be a J one-time only payment. Mayor Jones recommended one-time funding and directed that an ordinance be prepared accordingly for the December 10, 1996, meeting. NEW YEAR'S EVE HOLIDAY FOR 1996 City Manager Hoover requested that the Commission consider 1 granting city employees a holiday for New Year's Eve 1996, and recommended that a further study be done for future years. He said overtime provisions will be made for public works employees. MOTION TO GRANT HOLIDAY FOR NEW YEARS EVE, 1996 Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the City Manager grant New Years Eve Holiday for J 1996, and study further this holiday for future years. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). NOVEMBER 26, 1996 ORDINANCES - ADOPTION REGULATE OUTDOOR FLEA MARKETS Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners adopt an ordinance entitled, "ORDINANCE REGULATING THE OPERATION OF OUTDOOR FLEA MARKETS IN THE CITY OF PADUCAH AND ESTABLISHING FINES AND PENALTIES FOR VIOLATION OF SAME OF THE CODE OF ORDINANCES OF THE / CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as V /follows: Regulating the operation of outdoor flea markets in the V/ City of Paducah, establishing fines not less than $10.00 or more than $100.00 for each offense, and designating the building inspector as the administrator who shall enforce the provisions of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5598, BOOK 27, P./, $156,659 LAW ENFORCEMENT MATCHING BLOCK GRANT Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE U.S. DEPARTMENT OF JUSTICE TO OBTAIN A LOCAL LAW ENFORCEMENT MATCHING BLOCK GRANT IN THE AMOUNT OF $156,659 FOR THE PADUCAH POLICE DEPARTMENT". This ordinance is summarized as follows: Authorizing the Mayor to execute a Grant Agreement and all documents relating thereto with the U.S. Department of Justice to obtain a Local Law Enforcement Matching Grant in the amount of $156,659 for the Paducah Police Department. The City will provide matching funds in the amount of $17,407 for this project. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5599, BOOK 27, P./'L RENEW JAMES MARINE LEASE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A RENEWAL LEASE AGREEMENT BETWEEN THE CITY OF PADUCAH AND JAMES MARINE, INC.". This ordinance is summarized as follows: Authorizing the Mayor to execute a Renewal Lease Agreement between the City of Paducah and James Marine for a parcel of property located on the river side of the floodwall adjacent to 1810 South 4th Street. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5600, BOOK 27, P. 8 CONTRACT WITH PADD FOR MANAGEMENT SERVICES FOR MARTIN LUTHER KING JR. AREA HOUSING INITIATIVE Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT IN AN AMOUNT NOT TO EXCEED $40,000 WITH PURCHASE AREA DEVELOPMENT DISTRICT (PADD) FOR MANAGEMENT V SERVICES FOR THE MARTIN LUTHER KING JR. AREA HOUSING INITIATIVE. The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro an5l Mayor Jones (5). ORD.NO. 96-11-5601, BOOK 27, P. fr APPROVE EAGLEBROOK SUBDIVISION -PHASE I Commissioner Hornsby offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION RESPECTING THE PROPOSED SUBDIVISION OF PROPERTY OF EAGLEBROOK SUBDIVISION -PHASE I FOR GENESIS GROUP, INC., LOCATED ON HOLT ROAD, ACCEPTING THE DEDICATION OF STREETS / AND PUBLIC EASEMENTS, AND SETTING BOND AMOUNT". This ordinance ✓/ is summarized as follows: Approving the final report of the Paducah Planning Commission respecting the proposed subdivision of property of Eaglebrook Subdivision -Phase I for Genesis Group, Inc., located on Holt Road, accepting the dedication of streets and public easements, and setting bond in the amount of 177 5 178 NOVEMBER 26, 1996 $133,570.43. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5602, BOOK 27, P. IS CHANGE ORDER NO. 1 - COMPOST FACILITY Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $7,798.58 WITH CENTRAL PAVING COMPANY OF PADUCAH FOR THE COMPOST FACILITY EXPANSION PROJECT -PHASE II". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 1 in J the amount of $7,798.58 with Central Paving Company of Paducah for the Compost Facility Expansion Project -Phase II, thereby increasing the contract amount to $99,296.78 for this project. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5603, BOOK 27, P.(Z QUITCLAIM DEED & TEMPORARY CONSTRUCTION EASEMENT FROM CITIZENS BANK FOR EAST MALL ACCESS ROAD Commissioner Coleman offered motion, seconded by Commissioner JGrumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A QUITCLAIM DEED AND TEMPORARY CONSTRUCTION EASEMENT BETWEEN CITIZENS BANK & TRUST COMPANY OF PADUCAH AND THE CITY OF PADUCAH FOR REAL PROPERTY TO BE USED FOR THE IMPROVEMENT OF A PUBLIC ROADWAY KNOWN AS THE EAST MALL ACCESS ROAD". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO. 96-11-5604, BOOK 27, P. ABOLISH CIVIL SERVICE POSITION OF PERSONNEL SPECIALIST Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance Jentitled, "AN ORDINANCE THE CIVIL SERVICE SALARIES ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Abolishing the position of personnel specialist from the City's Civil Service Salary Ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORD.NO 96-11-5605, BOOK 27, P. 4g ORDINANCES - INTRODUCTION CHANGE ORDER NO. 1 - FIRE STATION NO. 5 ROOF Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance J entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $800 WITH VANGUARD CONTRACTORS FOR THE RE -ROOFING OF FIRE STATION NO. 511. This ordinance is summarized as follows: Increasing the original contract price with Vanguard Contractors from $12,936 to $13,736 for re -roofing Fire Station No. 5. CHANGE ORDER NO. 1 - FLOOD CONTROL PUMP STATION NO. 2 Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $3,240 WITH MURTCO MECHANICAL CONTRACTORS INC. FOR INSTALLATION OF A STORMWATER PUMP AT FLOOD CONTROL PUMP STATION NO. 2". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 1 in the amount of $3,240 with Murtco Mechanical Contractors for installation of a stormwater pump at Flood Control Pump Station No. 2, thereby increasing the amount of the contract to $113,496 for this project. - CONTRACTS FOR STREET MAINTENANCE MATERIALS Commissioner Coleman offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce the following entitled ordinances: NOVEMBER 26, 1996 A. "AN ORDINANCE ACCEPTING THE BID OF NORTH AMERICAN SALT COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF ROCK SALT FOR THE YEAR 1996-97, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". B. "AN ORDINANCE ACCEPTING THE BID OF MARTIN MARIETTA AGGREGATES (THREE RIVERS), FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE TO BE USED DURING THE YEAR 1996-97, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". C. "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, INC., FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS COLD MIX FOR THE YEAR 1996-97, TO BE USED IN STREET CONSTRUCTION WORK, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". D. "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, INC., FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS CONCRETE (CLASS I, TYPE A) FOR THE YEAR 1996-97, TO BE USED IN STREET RESURFACING, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". E. "AN ORDINANCE ACCEPTING THE BID OF FEDERAL MATERIALS COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE, FOR THE YEAR 1996-97, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing titles summarize the contents of these ordinances. MOTION TO AMEND ABOVE ORDINANCE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the above ordinances be amended to include both Fiscal Year 1996/97 and 1997/98. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). CONTRACT FOR FLOODWALL MURAL LIGHTING Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KINCAID ELECTRICAL CONTRACTING, INC. IN THE AMOUNT OF $5,790 FOR THE INSTALLATION OF LIGHTING FOR THE FLOODWALL MURALS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. AMEND CIVIL SERVICE PAYROLL ORDINANCE (VARIOUS POSITIONS) Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SALARIES OF CIVIL SERVICE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Increasing the number of positions for Janitor, Laborer & Flood Control Operator; decreasing number of Account Clerk positions. AMEND NONCIVIL SERVICE PAYROLL ORDINANCE (VARIOUS POSITIONS Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SALARIES OF NONCIVIL SERVICE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Restructuring the positions of Account Clerk and Revenue Technician and abolishing Accounting/Revenue Manager position. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board go into closed session for discussion of matters pertaining to the following topics: 1. Proposed or pending litigation, as permitted by KRS 61.810(1)(c) 179 INA W V/ a NOVEMBER 26, 1996 2. Collective bargaining with public employees, as permitted by KRS 61.810(1)(e) 3. Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). Upon conclusion of the Executive Session the Board reconvened in open session, whereupon the Mayor announced there was no further business. Upon motion the meeting adjourned. ADOPTED: December 10, 1996 1 1), Y i Clerk M r O