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HomeMy WebLinkAbout01/09/96JANUARY 9, 1996 ROLL CALL At a Regular Meeting of the Board of Commissioners held in the Commission Chambers at City Hall at 7:00 p.m., Tuesday, January 9, 1996, Mayor Jones presided, and upon call of the roll by the Asst. City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the reading of the Minutes for December 28, 1995, be waived and that the Minutes of said meeting prepared by 4 the City Clerk be approved as written. Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). MOTIONS R & F DOCUMENTS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the following documents be received ad filed: 1. Certificate(s) of Insurance: a. Council Construction b. Crown Electric Inc. C. Gibson Piping, Inc. d. MidAmerica Hotels Corp e. Chester -O -Donley & Assoc., Inc. f. O'Nan Construction g. Rotor Rooter Sewer Service Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). R & F NOTICES Commissioner Grumley offered motion, seconded by Commissioner Coleman that the executed copies of the Notice of Cancellation of the Regular Meeting to be held at 7:00 p.m..., January 2, 1996, be received and filed. Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). h. Vanguard Contractors i. Wahl's Excavating & Underground, Inc. 2. Bond for Gregory Piping Co., Inc. 3. Change Order No. 2 for Hill Terrace Roadway Improvements ✓ 4. Agreement with Wilkins Construction for the Morgan -Cornell Drainage Improvement Project -Phase I '� 5. ISTEA Grant for Market House Theater 6. Employment Agreement for Jerry Hoover, City Manager ✓ 7. Agreement between Kentucky Transportation Cabinet and the City of Paducah for Transportation Study Update 8. City of Paducah's Comprehensive Annual Financial Report. for Year Ended June 30, 1995 9. McCracken (county Health Taxing District Financial Statements for Year Ending June 30, 1995 V 10. City of Paducah Police and Firefighter's Pension Fund Valuation as of July 1, 1995 ✓ 11. Paducah Water Works Monthly Report for December 1995 12. Paducah Water Works General Ledger Balance Sheet for Period Ending 11/30/95 Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). R & F NOTICES Commissioner Grumley offered motion, seconded by Commissioner Coleman that the executed copies of the Notice of Cancellation of the Regular Meeting to be held at 7:00 p.m..., January 2, 1996, be received and filed. Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). .2 JANUARY 9, 1996 MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). PROMOTIONS Fire Chief Gerald Stewart presented badges to recently promoted Captain Danny B. Johnston and to Lieutenant Gary Don Leneave. Chief of Police, L.V. McGinty, proposed the assignment of vehicles to patrolmen and the increase in positions for Assistant Chief from 1 to 2. The Board unaimously agreed for the ordinance to be placed on the January 23, 1996, agenda for introduction. EXECUTIVE ORDER ASSIGNMENT OF POLICE VEHICLES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an Executive Order for the assignment of police vehicles, to be implemented upon passage of this motion and the Chief of Police is to report back to the Board on January 23, 1996. Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORDINANCES - ADOPTION HOLIDAY SCHEDULE Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 2-20, HOLIDAYS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: Exchanging New Year's Eve Day for Martin Luther King, Jr. Day, Birthday Holiday for Personal Day and authorizing the City Commission to determine which day between Monday through Friday shall be recognized for holidays which fall on a Saturday or Sunday. ORDS 16-1-5qV ; ,g k26 ; P 411 Adopted on call of the roll, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). ORDINANCE - INTRODUCTION ACCEPT HOME & CDBG GRANT Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE FORMALLY ACCEPTING A HOME GRANT FROM THE KENTUCKY HOUSING CORPORATION IN THE AMOUNT OF $507,309.00 AND A CDBG GRANT FROM THE KENTUCKY DEPARTMENT OF LOCAL GOVERNMENT IN THE AMOUNT OF $1,000,000.00, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS, INCLUDING GRANT AGREEMENTS, NECESSARY TO RECEIVE SAID GRANTS". The foregoing title summarizes the contents of this ordinance. COMMIT FUNDS FOR GRANT Commissioner Grumley offered motion, seconded Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE COMMITTING $120,000 OF HOPE RECAPTURE FUNDS FOR THE CONSTRUCTION OF THREE HOMES FOR FIRST-TIME HOME BUYERS IN ACCORDANCE WITH THE CITY'S MARTIN LUTHER KING AREA HOUSING INITIATIVE; COMMITTING SUFFICIENT FUNDS NECESSARY TO RENOVATE AND/OR RELOCATE VOORS PARK; AUTHORIZING THE EXPENDITURE OF $31,000.00 OF MATCHING FUNDS TO SECURE A $507,309.00 HOME GRANT FROM THE KENTUCKY HOUSING CORPORATION; AUTHORIZING THE AMENDMENT OF THE CURRENT BUDGET TO INCLUDE A HOME GRANT FROM 5 JANUARY 9, 1996 THE KENTUCKY HOUSING CORPORATION IN THE AMOUNT OF $507,309.00 AND A CDBG GRANT FROM THE KENTUCKY DEPARTMENT OF LOCAL GOVERNMENT IN THE AMOUNT OF $1,000,000.00; AND ESTABLISHING BUDGET ACCOUNTS FOR BOTH OF THE AFORESAID GRANTS." The foregoing title summarizes the contents of this ordinance. ADOPT ANTI -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING AND ! ADOPTING THE CITY OF PADUCAH HOME/COMMUNITY DEVELOPMENT BLOCK GRANT RESIDENTIAL ANTI -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." The foregoing title summarizes the contents of this ordinance. POLICE & FIREMEN'S PENSION FUND Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING A COST OF LIVING INCREASE TO THE ANNUITIES OF ELIGIBLE ANNUITANTS AND INCREASING THE BENEFITS FOR CERTAIN WIDOWS OR DECEASED ANNUITANTS UNDER THE POLICE AND FIRE FIGHTER'S RETIREMENT FUND OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Increasing the City's contribution to the Police and Fire Fighter's Retirement Fund so as to fund a cost of living increase to eligible annuitants to the extent of 3%, retroactive to July 1, 1995. AMEND CHAPTER 2, REGULAR MEETINGS SCHEDULE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2, ✓ ADMINISTRATION, OF THE CODE OF ORDINANCE OF THE CITY OF PAUNCH, KENTUCKY". This ordinance is summarized as follows: Changing the schedule for regular meeting of the Board of Commissioners of the City of Paducah to 6:00 p.m. on the second and fourth Tuesdays of each month, and establishing the date for meetings which fall on legal holidays recognized by the City. AMEND SECTION 2-88, SPECIAL OR CALLED MEETINGS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 2- 88 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Amending Sec. 2-88, special or Called Meetings, of Chapter 2 of the Code of Ordinances of the City of Paducah, to comply with KRS Chapter 61. REPEAL SECTION 2-89, CLOSING, PREPARATION, DISTRIBUTION, ETC. OF AGENDA Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE REPEALING SECTION 2- 89 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Repealing Sec. 2-89, "Closing, Preparation, Distribution, etc., of Agenda." REPEAL SECTION 2-91, SERGEANT AT ARMS Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE REPEALING SECTION 2- 91 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Repealing Sec. 2-91, "Sergeant at Arms", of the Code of Ordinances of the City of Paducah. ENCROACHMENT AGREEMENT FOR McCRACKEN COUNTY COURTHOUSE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that that Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE COUNTY OF McCRACKEN FOR AN ENCROACHMENT UPON A RIGHT-OF-WAY OF CLARK STREET." This ordinance is T. JANUARY 9, 1996 ve IVA summarized as follows: Authorizing the Mayor to execute an encroachment agreement with McCracken County for the encroachment and utilization of the right-of-way of Clark Street between 6th and 7th Streets. CHANGE ORDER NO. 1 FOR THE NOBLE PARK RENOVATION PROJECT Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $315.00 WITH JAMES SANDERS NURSERY FOR THE PURCHASE AND PLANTING OF SEVEN (7) FOSTERI HOLLIES FOR THE NOBLE PARK RENOVATION PROJECT." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute Change Order No. 1 in the amount of -$315 with James Sanders Nursery for the purchase and planting of seven (7) fosteri hollies to complete the landscaping for the Noble Park Renovation Project, thereby increasing the project total to $103,225.61. CLOSING OF AN UNNAMED STREET BY HOLT ROAD Commissioner Hornsby offered motion, seconded by Commissioner Renfro that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF AN UNNAMED STREET LOCATED ON THE WESTERLY SIDE OF HOLT ROAD." This ordinance is summarized as follows: Closing an unnamed street located on the west side of Holt Road and being one-tenth of a mile south of the intersection of Holt Road and Bell Oak Drive, and authorizing, empowering and directing the Mayor to execute a quitclaim deed to each of the property owners in or abutting the public way to be closed. DISCUSSIONS Cheryl Brown, employee of the U.S. Postal Service, inquired as to whether the City will observe Martin Luther King, Jr. Day on the third Monday of January every year or if the holiday would be observed on his real birthday. Kenneth Golphin, Vice President of NAACP, thanked the Commission for the acknowledgment of the Martin Luther King, Jr. Holiday. EXECUTIVE SESSION Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board go into closed session for discussion of matters pertaining to the following topics: ✓ Collective bargaining with public employees, as permitted by KRS 61.801 (1)(e). Issues which might lead to the appointment, dismissal, or disciplining of a employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Jones (5). Upon motion the meeting adjourned. APPROVED: January 23, 1996 I Mayor Tarffrlara Brock, Assistant City Clerk, attended the meeting and took the minutes.