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Home My WebLink About01/24/12JANUARY 24, 2012 At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 24, 2012, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). INVOCATION Raynarldo Henderson, Pastor of Washington Street Missionary Baptist Church, gave the invocation. PRESENTATIONS Dogwood Trail Partnership with Boy Scouts Troop 1 Ro Morse reported the plans Civic Beautification Board is working on for the 48th Annual Dogwood Trail Celebration. This year's theme is "Let's Light Up Paducah and Salute Our Troops". The boy scouts are raising funds by placing a flag at a resident's home, upon request and a $50 donation, for a week during the event and other designated holidays throughout the year. There will be no buses providing tours this year. FY2011 AUDIT REPORT Jon Perkins, introduced Robert Robertson and Ben Teer of Williams, Williams and Lentz. Their firm was hired to be the city's auditors for FY2010-2011. A financial audit prepared by WWL has been distributed to the Commission and will be filed in the City Clerk's office. Mr. Robertson reported that there were not any non-compliant issues identified in the report. He thanked the Finance Department for their assistance. Mr. Perkins also thanked his staff for their help. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the January 10th and January 17th, 2012, meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). APPOINTMENTS ELECTRIC PLANT BOARD Mayor Paxton made the following reappointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Raymond E. McLennan as a member of the Electric Plant Board. This term will expire February 6, 2016; and -- WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Jeff Pederson as a member of the Electric Plant Board. This appointment shall be for such time as he is employed as City Manager of the City of Paducah." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Raymond E. McLennan and Jeff Pederson as members of the Electric Plant Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). PADUCAH-McCRACKEN CO CONVENTION AND VISITORS BUREAU Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, and jointly with the McCracken County Judge -Executive, I hereby reappoint Bob Hoppmann and Kim Rust to the Paducah -McCracken County Convention and Visitors Bureau Board. These terms will expire December 31, 2014." Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners approve the action of Mayor Paxton and jointly with the McCracken County Judge -Executive, in reappointing Bob Hoppmann and Kim Rust as members of the Paducah -McCracken County Convention and Visitors Bureau Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the following documents and bids be received and filed: DOCUMENTS 1. Right of Way Bond: a) Raymond Culp d/b/a Culp Construction 2. Contracts/Agreements: a) Market House Theatre Amended Real Estate Lease (MO# 1643) b) Seamen's Church, River Discovery Center, and Paducah Film Society Joint Sublease Agreement (2012-1-7896) JANUARY 24, 2012 C) Commonwealth of Kentucky, Department of Corrections Lease Modification Agreement for Property Located at 400 South 6�h Street (2011-10-7868) d) Central Paving Company One -Year Renewal Agreement for Compost Grinding of Tree Debris and Yard Waste (2010-3-7657) 3. City of Paducah Monthly Financial Reports for September, October, and November, 2011 BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT CITY REQUIREMENT OF FUEL FOR 2012 AND 2013 1. JSC Terminal LLC * Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins, and Mayor Paxton (5). MUNICIPAL ORDER PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). RENEWAL LEASE FOR PROPERTY ON RIVER SIDE OF FLOODWALL OWNED BY JAMES MARINE Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN JAMES MARINE, INC., AND THE CITY OF PADUCAH FOR LEASE OF PROPERTY LOCATED BETWEEN KENTUCKY AVENUE, WASHINGTON STREET, THE TENNESSEE RIVER AND THE FLOODWALL," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MO.#1645; BK 8 ORDINANCE — ADOPTION AMEND ORDINANCE FOR PADUCAH RENAISSANCE ALLIANCE Commissioner Kaler offered motion, seconded by Commissioner Watkins , that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ABOLISHING THE CURRENT PADUCAH RENAISSANCE ALLIANCE ORDINANCE; CREATING A CITY DEPARTMENT ENTITLEDMAIN STREET AND CREATING AN ADVISORY BOARDTO BE KNOWN AS THE MAIN STREET ADVISORY BOARD; PROVIDING FOR THE APPOINTMENT AND TERMS OF MEMBERS; AND ESTABLISHING THE ROLE AND PURPOSE OF SAID BOARD". This ordinance is summarized as follows: This Ordinance abolishes the current Paducah Renaissance Alliance ordinance and establishes PRA as a city department which will be titled the Main Street Department. It also provides for a director for the department and establishes the duties and responsibilities of that position and defines the mission of the department. Further, this ordinance creates a nine (9) person advisory board to assist with accomplishing the goals and mission of the Main Street Department. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2012-1-7897; BK 32 ORDINANCES — INTRODUCTION ZONE CHANGE, FALCONITE DEVELOPMENT, BLEICH ROAD Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR 3.500 ACRES OF PROPERTY LOCATED ADJACENT TO BLEICH ROAD A/K/A KENTUCKY HIGHWAY 3074, AND AMENDING THE PADDUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH REZONING." This ordinance is summarized as follows: Rezone 3.500 acres of property located adjacent to Bleich Road a/k/a Kentucky Highway 3074 from R-1, Low Density Residential Zone, to HBD, Highway Business District, and amending the Paducah Zoning Ordinance to effect such rezoning. AUTHORIZATION TO PURCHASE JOHN DEERE TRACTORS UTILIZING KY STATE CONTRACT IN ACCORDANCE WITH THE 2011-2012 FLEET PLAN Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO 2012 JOHN DEERE 4320 TRACTORS WITH ONE JOHN DEERE 40OX JANUARY 24, 2012 LOADER FOR THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is authorized to pay $59,200.09 for the purchase of two 2012 John Deere 4320 Tractors with one John Deere 40OX Loader to John Deere Company, for the City of Paducah Parks Services Department, in compliance with Kentucky State Purchasing Contract, and authorizes the Mayor to execute a contract for same. AUTHORIZE CONTRACT FOR THE CITY'S 2012-2013 FUEL SUPPLY Commissioners Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JSC TERMINAL, LLC, D.B.A. MD WEST TERMINAL FOR THE CITY'S FUEL SUPPLY FOR THE 2012 AND 2013 CALEDNAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The Mayor is hereby authorized to execute an agreement for a period of two (2) years with JSC Terminal, LLC d.b.a. Mid West Terminal for the City supply of gasoline, diesel fuel, and diesel fuel off-road at OPIS (Oil Price Information Service) price plus $0.08 per gallon. CITY MANAGER REPORT • Kentucky League of Cities will be hosting its annual "City Night" with legislators in Frankfort on February 1St • Steve Ervin, Director of Planning, will be accepting bids for construction of 3 more houses in the Fountain Avenue neighborhood. COMMISSIONER COMMENTS • Commissioner Abraham gave praise to the Planning Department for its work in helping to revitalize the Fountain Avenue neighborhood area. • Commissioner Watkins commented on the walk through of the Columbia Theater sponsored by Paducah Renaissance Alliance. The tour was held for students who are attending an Advanced Restoration Course for interior design at the Illinois Institute of Art in Chicago, IL. The assignment is to provide a design for a new use of the Columbia Theater including drawings, elevations, and restoration cost estimates. Upon motion meeting adjourned. ADOPTED: February 14, 2012 Jwwn"� &Jt City Clerk