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Home My WebLink About12/20/94DECEMBER 201 1994 ROLL CALL At a Regular Meeting of the Board of Commissioners held in Commission Chambers at City Hall at 7:00 p.m., Tuesday, December 20, 1994, Mayor Montgomery presided, and upon call the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). Commissioner Hornsby was absent (1). the of 225 MINUTES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the reading of the Minutes for December 13, 1994, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). R & F DOCUMENTS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: 1. Executed Agreement between City and County for Landfill Scales and Transfer Station Site 2. Executed Waste Service Agreement between Commercial Waste �— Disposal Inc., City & McCracken County 3. Street Tree Species List 4. Police & Firefighters' Pension Fund Evaluation as of July 1, 1994 5. Deeds for Coleman Road Improvement Project Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). CEMETERY LOTS Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners approve the sale of the attached cemetery lot(s) and Deed of Transfer and authorize the City Clerk to execute deeds for same: 1. Irene Mathis, Old Addition to Oak Grove Cemetery, Sec. 30D, Lot 85, in the amount of $225.00 (Receipt No. 10212) 2. Lawrence Matthews, Rushing Addition to Oak Grove Cemetery, Sec. 6, Lot 175 SW, in the amount of $225.00 (Receipt No. 10215) Deed of Correction: 1. Transfer property of H.B. Grimmer from Oak Grove Cemetery, New Addition, Section 2, Lot 85, to Oak Grove Cemetery, New Addition, Section 2, Lot 35. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). RESOLUTION RATIFY CAPITAL IMPROVEMENT STRATEGIC ACTION PLAN (CIP) Commissioner Coleman offered motion, seconded by Commissioner Grumley, that a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH RATIFYING THE CAPITAL IMPROVEMENT STRATEGIC ACTION PLAN (CIP) FOR THE REMAINING FY 1994-95, be approved. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). DECEMBER 20, 1994 MUNICIPAL ORDERS 226 BUDGETARY REIMBURSEMENT PROCEDURE Commissioner Grumley offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, DECLARING OFFICIAL INTENT WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). M.O. #697,. Book 3, P. (Oct f TREE CITY USA AWARD APPLICATION & GROWTH AWARD APPLICATION Commissioner Renfro offered motion, seconded by Commissioner Grumley, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A TREE CITY USA AWARD ✓ APPLICATION AND A TREE CITY USA GROWTH AWARD APPLICATION, TO MEET REQUIREMENTS FOR THE CITY TO BECOME A RECIPIENT OF AWARDS AND TO RECEIVE RECOGNITION FOR ITS ENVIRONMENTAL IMPROVEMENTS THROUGH THE MUNICIPAL TREE CARE PROGRAM", be adopted. Adopted on call of the roll., yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). M.O. #698, Book 3, P. 7D ORDINANCES - ADOPTION COLEMAN ROAD RELOCATION RIGHTS OF WAY & UTILITY EASEMENTS Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE DEDICATION OF PUBLIC RIGHTS OF WAY AND PERMANENT UTILITY EASEMENTS FOR THE COLEMAN ROAD RELOCATION PROJECT". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). ORDINANCE NO. 94-12-5230, BOOK 26, P. q? . HOME FUND GRANT Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A HOME FUND GRANT IN THE AMOUNT OF $586,000 FROM THE KENTUCKY HOUSING CORPORATION, AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (5). ORDINANCE NO. 94-12-5231, BOOK 26, P. 117 . ORDINANCE - INTRODUCTIONS $10,000 GROWTH FUND TRANSFER FOR PERFORMING ARTS CENTER Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS IN THE AMOUNT OF $10,000 FROM THE GROWTH, INC. ECONOMIC DEVELOPMENT FUND ACCOUNT TO THE GROWTH, INC. PERFORMING ARTS CENTER PROJECT FUND". This ordinance is summarized as follows: Transferring the sum of $10,000 from the Growth Economic Development Fund Account to the Growth Performing Arts Center Project Fund for the City's contribution to the Performing Arts Center Feasibility Study. AMEND TREE PROTECTION ORDINANCE NO. 92-3-4739 Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 4 AND ABOLISHING ✓ SECTION 11 OF ORDINANCE NO. 92-3-4739, RELATING TO PROTECTION OF TREES ON PUBLIC PROPERTY WITHIN THE CITY OF PADUCAH". Amending Section 4 by establishing regulations and requirements for tree planting within City right-of-way, and abolishing Section 11, "Dead or Diseased Tree Removal on Private Property". 227 DECEMBER 20, 1994 CONVEY PROPERTY ON US 60 TO STATE TO WIDEN MASSAC CREEK BRIDGE Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A r/ MEMORANDUM OF UNDERSTANDING AND A DEED OF CONVEYANCE CONVEYING A PARCEL OF REAL ESTATE TO THE COMMONWEALTH OF KENTUCKY, FOR THE USE AND BENEFIT OF THE TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS, FOR A PROJECT GENERALLY KNOWN AS THE PADUCAH WICKLIFFE ROAD US 60 PROJECT". This ordinance is summarized as follows: Conveying an .086 acre parcel of land to the Commonwealth of Kentucky, Department of Highways, for the Paducah Wickliffe Road US 60 Project. DISCUSSIONS: City Manager Hoover discussed a January 1, 1995, Federal Mandate for cities to institute a drug/alcohol testing program for cities having more than 50 CDL drivers. He said this program will held with the City's liability factor. The program requires an outside entity administer it. A Municipal Order will be adopted at next week's meeting to approve the implementation of this program. Rhonda Heidtbrink, Risk Manager, handed out a summary entitled, "U.S. Department of Transportation Drug and Alcohol Testing Program Mandates", a copy of which is included in the minute file. She answered questions posed by the Commission on this program. Mayor Montgomery read a letter received from Ann Grimm, the new Director of the Paducah Public Library. She suggested that Ms. Grimm be introduced at a City Commission Meeting in the near future. The City Clerk was instructed to make arrangements to do this. Mayor Montgomery also announced that an Appointive Employees Pension Board Meeting was held on this date. They were granted a 10% increase effective January 1, 1995. They are customarily y granted 5% per year, but since they did not receive an increase in 1994, 10% was granted effective January 1, 1995 to compensate for 1994. A motion was also adopted to provide for automatic annual increases according to funds available, and subject to approval of the City Attorney. Mayor Montgomery announced that she has received an inquiry from the Census Bureau inviting the City of Paducah to " designate a census liaison to work with their local coordinating agency. The designation must be made by January 13, 1995. She recommended Rhonda Lee -James to serve as this liaison. The Commission agreed by consensus. EXECUTIVE SESSION Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board go into closed session for discussion of matters pertaining to the following topics: 1. Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b) 2. Proposed or pending litigation, as permitted by KRS 61.81(1)(c) 3. Collective bargaining with public employees, as permitted by KRS 61.810(1)(e). Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). At the conclusion of the Executive Session the Board reconvened in Open Session, whereupon the Mayor announced there was no further business. DECEMBER 20, 1994 Upon motion the meeting adjourned. ADOPTED: December 27, 1994 r CiClerk-' Ma or 6Z 228 229 Workshop Notes 12/20/94 9:10 P.M. Investment Policy = Consensus was for this to be brought to the commission next week as a municipal order. Media Policy = Consensus was no change required at this time. 800 Mhz Radio's = Utility companies are being asked to purchase 800 Mhz .i radios so that they can have direct contact with city employees in case of an emergency. Cherry Civic Center = City Manager trying to internalize all work activity at the Cherry Civic Center under the Parks & Leisure Services department. Professional Baseball = City Manager advised the commission that the American Legion has not signed off on a proposed agreement. The City Manager is to meet with the head of the American Legion to clarify this proposal. E-911 = Reviewed the interlocal cooperative agreement with the commission. (Page 16, Item 15). It was agreed that the City Manager would get with the E-911 board management and see that item #15 is enforced. Also, begin a process for E-911 to obtain another source for processing their payroll and fiscal matters. Public Works = The commission raised a question about the Public Works renovation. Need clarification. Retired Senior Volunteer Persons (RSVP) = Clarification of agreement with RSVP and Parks & Leisure Services by next meeting. Employee Sick Days = City Manager was to alert employees of a new sick day policy that will be moving into effect.