HomeMy WebLinkAbout10-27-2015367
OCTOBER 27, 2015
At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 27, 2015, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). Commissioner Wilson
was absent (1).
PLEDGE OF ALLEGIANCE
Rachael Skibinski, Clark Elementary 5t' grader, led the pledge.
ADDITIONS/DELETIONS
The City Manager added an ordinance to be introduced to the agenda regarding engineering
design services for the dome relocation project.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the October 20, 2015, City Commission meeting be waived and the Minutes of
said meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MOTIONS
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following
documents and bids be received and filed:
DOCUMENTS
1. Certificate of Liability Insurance for Charles Smith
2. Deed of Conveyance with Robert & Karen Smith for 3311 Olivet Church Road (MO #
1863)
3. Contracts & Agreements:
a. Contract for Services with Paducah Tilghman High School — Tornado League
Football (Executed by the City Manager)
b. Memorandum of Agreement with Paducah & Louisville Railway, Inc. for
improvement to an existing at -grade railway crossing (ORD 2015-10-8305)
c. Contract with Peel & Holland Financial Group for Strategic Health Risk Advisor
& Strategic Benefit Placement Services (ORD 2015-10-8316)
d. Addendum to the Broker Agreement between Anthem Blue Cross Blue Shield
and Greg Carlton — Peel & Holland (ORD 2015-10-8316)
e. Administrative Services and Stop Loss Insurance with Anthem Blue Cross Blue
Shield (ORD 2015-10-8314)
f. Anthem Health Insurance Benefits Rates Agreement for 2016 (MO # 1865)
4. Commissioner Carol Gault's letter of abstention for the Riverfront Redevelopment
Project Phase 1-B vote
5. City of Paducah Police and Firefighters Pension Fund:
a. Valuation as of July 1, 2015
b. Statement of Governmental Accounting Standards Numbers 67 and 68 Actuarial
Report
c. Review of Actuarial Valuation
6. City of Paducah Appointive Employees' Pension Fund Statement of Governmental
Accounting Standards Numbers 67 and 68 Actuarial Report
7. Paducah Water Works Financial Statements for Years Ended September 30, 2015
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MUNICIPAL ORDER
PERSONNEL CHANGES
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
M!.
OCTOBER 27, 2015
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
APPROVE LITTER ABATEMENT GRANT APPLICATION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016
KENTUCKY LITTER ABATEMENT GRANT THROUGH THE KENTUCKY DIVISION OF
WASTE MANAGEMENT FOR THE ENGINEERING/PUBLIC WORKS DEPARTMENT'S
STREET LITTER ABATEMENT PROGRAM," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
M.O.# 1868; BK 9
USE OF SPENDING CREDITS FOR ELIGIBLE EMPLOYEES IN THE 2016 PLAN
YEAR
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order
entitled, "A MUNICIPAL ORDER ESTABLISHING POLICY FOR USE OF SPENDING CREDITS
TOWARDS THE PURCHASE OF CERTAIN BENEFITS SUCH AS HEALTH, DENTAL OR VISION
PURSUANT TO THE CITY'S GROUP HEALTH INSURANCE PLAN," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
M.O.# 1869; BK 9
APPROVE CERTIFICATION TO KENTUCKY TRANSPORTATION CABINET OF
SAFE LOAD BRIDGE CAPACITY POSTING FOR 2015
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that a Municipal Order
entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE
THE STATEMENT OF COMPLIANCE WITH NATIONAL BRIDGE INSPECTION
STANDARDS/BRIDGE POSTING REQUIREMENTS FOR PADUCAH, KENTUCKY CERTIFYING
BRIDGES WITHIN THE CITY LIMITS OF PADUCAH ARE POSTED WITH SAFE LOAD
CAPACITIES OF 40 TONS OR LESS," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
M.O.#1870; BK 9
ORDINANCES – ADOPTION
PURCHASE OF VEHICLES:
3—COMPACT SUV'S
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR
SALE TO THE CITY OF THREE (3) 2016 JEEP PATRIOTS 4X4, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: The City of Paducah accepts the bid of Linwood Motors, in the amount of $79,660.00,
for sale to the City of three (3) 2016 Jeep Patriots 4X4, for use by the Parks Department,
Engineering -Public Works Department and Solid Waste Division of EPW, and authorizes the
Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8318; BK 34
1 -TRENCH TRAILER
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, AN ORDINANCE ACCEPTING THE BID FOR
SALE TO THE CITY OF ONE (1) ATC QUEST 2016 TRENCH TRAILER, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is summarized as follows: The City of Paducah accepts the bid of Midway Trailer, Inc., in the
amount of $43,900, for sale to the City of one (1) ATC Quest 2016 Trench Trailer for use by the
Fire Department, and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8319; BK 34
1-4X4 SSV % TON PICK UP
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR
SALE TO THE CITY OF ONE (1) 2016 RAM SSV 4x4 CREW CAB HALF -TON PICKUP
OCTOBER 27, 2015
TRUCK, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME."
This ordinance is summarized as follows: The City of Paducah accepts the bid of Linwood
Motors, in the amount of $36,513.00, for sale to the City of one (1) 2016 Ram SSV 4X4 crew
cab half -ton pickup truck, for use by the Fire Department, and authorizes the Mayor to execute a
contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8320; BK 34
2-4X4'/ TON PICKUPS
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR
SALE TO THE CITY OF TWO (2) 2016 4x4 HALF -TON PICKUP TRUCKS, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is summarized as follows: The City of Paducah accepts the bid of Paducah Ford, in the amount
of $53,667.90, for sale to the City of two (2) 2016 4X4 half -ton pickup trucks, for use by the
Engineering -Public Works Department, and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8321; BK 34
PURCHASE PROFESSIONAL SERVICES FOR ERP CONTRACT NEGOTIATIONS
AND DEVELOPMENT OF STATEMENT OF WORK
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING AN ENGAGEMENT LETTER FOR ADDITIONAL
CONSULTING SERVICES WITH PLANTE MORAN, AND AUTHORIZING THE MAYOR
TO EXECUTE SAID ENGAGEMENT LETTER." This ordinance is summarized as follows:
That the City of Paducah hereby approves an Engagement Letter with Plante & Moran, for
additional consulting services in an amount not to exceed $18,400 to assist city staff in
conducting contract negotiations, developing a statement of work and assisting in the preparation
of all contract -related documents for the Enterprise Resource Planning Software and authorizes
the Mayor to execute an engagement letter for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8322; BK 34
ORDINANCE — INTRODUCTION
AUTHORIZE MAYOR TO EXECUTE AGREEMENT FOR PROFESSIONAL
ENGINEERING DESIGN SERVICES FOR THE DOME RELOCATION
PROJECT
Commissioner Gault offered motion, seconded by Commissioner Abraham that.the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
MARCUM ENGINEERING, LLC FOR DESIGN SERVICES RELATED TO THE
DOME RELOCATION PROJECT." This ordinance is summarized as follows: That the
City of Paducah hereby approves an agreement between the City and Marcum
Engineering, LLC, in an amount not to exceed $65,500.00 for professional engineering
design services related to the Dome Relocation Project. Further, the Mayor is authorized
to execute said agreement
CITY MANAGER REPORT
City Manager requested an executive session for economic development
MAYOR & COMMISSIONER COMMENTS
No comments were given.
PUBLIC COMMENTS
No public comments were given.
EXECUTIVE SESSION
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board go into
closed session for discussion of matters pertaining to the following topic(s):
369
370
OCTOBER 27, 2015
A specific proposal by a business entity where public discussion of the subject matter would
jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by
KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor Kaler (4).
Upon motion the meeting adjourned.
ADOPTED: November 3, 2015
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