HomeMy WebLinkAbout10-20-2015362
OCTOBER 20, 2015
At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 20, 2015, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). Commissioner Wilson
was absent (1).
PLEDGE OF ALLEGIANCE
Jordan Baker, Clark Elementary 5"' grader, led the pledge.
The Mayor asked the time allotted on the agenda for public comments be moved to the beginning
of the meeting.
SUSPEND THE ORDER OF BUSINESS
Mayor Kaler offered motion, seconded by Commissioner Rhodes, that the rules for conducting
City Commission Meetings be suspended insofar as they are in conflict with the printed agenda
for this meeting; otherwise, the rules are to remain in full force and effect.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
PUBLIC COMMENTS
Sharon Poat and Anne Gwinn, representatives of Paducah -McCracken County Growth, Inc.,
voiced concern regarding the contract with RATIO for the design and architectural services for a
rehabilitated city hall or a new city hall.
Wayne Ryan, retired fire fighter, asked that members of the Police and Fire Pension Fund be
granted a 3% raise.
Marty Owen, representing Kentucky Fair Contracting, asked the Commission to consider using
local contractors for the construction of the Riverfront Redevelopment Project Phase 1-B.
Lonnie Calvert asked the commission consider tabling the vote tonight regarding the acceptance
of a bid for the construction of the Riverfront Redevelopment Project Phase 1-B. He thinks if the
bids were advertised once again (third time) nationally more bidders might respond to the
request.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the October 13, 2015, City Commission meeting be waived and the Minutes of
said meeting prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
APPOINTMENT
PADUCAH-McCRACKEN COUNTY RIVERPORT AUTHORITY
Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the
Board of Commissioners, I hereby reappoint Andrew Gates to the Paducah -McCracken County
Riverport Authority. This term will expire September 26, 2019."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the action of Mayor Kaler in reappointing Andrew Gates to the
Paducah -McCracken County Riverport Authority.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MOTIONS
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Abraham, that the following
documents and bids be received and filed:
DOCUMENTS
1. Bond Rider for A&K Construction, Inc.
2. Interlocal Agreement with McCracken County regarding a Kentucky Division of Waste
Management Hazardous Household Waste Grant Award (ORD # 2015-06-8251)
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OCTOBER 20, 2015
3. Agreement Articles and Award Letter for a 2015 Port Security Grant from the US
Department of Homeland Security (ORD # 2015- 10-8308)
4. Decision of State Local Debt Officer for the City of Paducah KRS Chapter 103.210
Industrial Revenue Bonds series 2015 for Paducah Riverfront Hotel, LP (ORD # 2015-
08-8283)
5. Paducah Water Works Financial Statements for Years Ended June 30, 2015 and 2014
BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT
One Trench Trailer
1. Midway Trailer, Inc.
2.
Three Compact SUVs
1. Linwood Motors*
Two V2 Ton Pickup 4x4 Trucks
1. Linwood Motors
2. Paducah Ford*
3. Larry Stovesand Buick GMC
One % Ton 4x4 Ram SSV Pick-up Truck for the Fire Department
1. Linwood Motors*
2. Paducah Ford
*Denotes recommended bid
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
VOID ADOPTION OF ORDINANCE AMENDING REGULATIONS FOR HOMELESS
SHELTERS
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the adoption of
Ordinance No. 2015 -10-8311, entitled, "An Ordinance Amending Chapter 126-72, "Homeless
Shelters" of the Code of Ordinances of the City of Paducah, Kentucky," not be published as said
ordinance is void pursuant to KRS 100.211. I further move that a draft of the proposed text
amendment to Chapter 126-72, "Homes Shelters," be referred to the Paducah Planning
Commission before the proposed amendment is presented again to the City Commission for
adoption.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MUNICIPAL ORDER
AUTHORIZE EXTENSION UNDER HOTEL DEVELOPMENT AGREEMENT
BETWEEN CITY OF PADUCAH AND PADUCAH RIVERFRONT HOTEL
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a
Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH,
KENTUCKY, AUTHORIZING AN EXTENSION UNDER THE HOTEL
DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PADUCAH,
KENTUCKY, AND PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A
PUBLIC PROJECT; AUTHORIZING THE EXECUTION OF THE AGREEMENT," be
adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
MON 1867; BK 9
ORDINANCES — ADOPTION
APPROVE SUBSTITUTION OF CAPITAL PROJECTS FOR MACCO 2013B GOB
PROCEEDS
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
SUBSTITUTION OF CAPITAL PROJECTS FOR A CERTAIN PROJECTS AUTHORIZED
TO BE FINANCED WITH THE PROCEEDS OF CITY OF PADUCAH, KENTUCKY
TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B." This ordinance is
summarized as follows: The City hereby declares that it is desirable and necessary to authorize,
and the City hereby authorizes and directs, the use of remaining, unexpended proceeds of the
2013B Bonds for the Macco Project for capital and/or economic development projects (the
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OCTOBER 20, 2015
"Alternative Projects") as may be set forth from time to time on the City's CIP List or other
ordinances and as may be further directed by this Board of Commissioners or the City Manager.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8312; BK 34
ACCEPT PROPOSAL FOR TWO ARCHITECTURAL/DESIGN SERVICE OPTIONS
FOR RENOVATION & REHABILITATION OF THE EXISTING CITY HALL AND
DESIGN SERVICES FOR A NEW CITY HALL
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE
PROPOSAL OF RATIO ARCHITECTS, INC. FOR TWO (2) ARCHITECTURAL/DESIGN
SERVICE OPTIONS (RENOVATION AND REHABILITATION OF THE EXISTING CITY
HALL AND DESIGN SERVICES FOR A NEW CITY HALL), AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: In this ordinance the City of Paducah accepts the proposal of RATIO Architects, Inc.,
in an amount not to exceed $1,622,000, for two (2) architectural/design service options
(renovation and rehabilitation of the existing city hall and design services for a new city hall) and
authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8313; BK 34
APPROVE ADMINISTRATIVE SERVICES AND STOP LOSS INSURANCE WITH
ANTHEM BLUE CROSS BLUE SHIELD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE RATES
FOR STOP LOSS INSURANCE COVERAGE WITH ANTHEM BLUE CROSS BLUE
SHIELD FOR THE GROUP HEALTH INSURANCE PLAN FOR THE CITY OF PADUCAH,
KENTUCKY FOR THE 2016 CALENDAR YEAR AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the
City of Paducah accepts the rates offered through Anthem Blue Cross Blue Shield for Stop Loss
Insurance Coverage for the group health insurance plan for the City of Paducah, Kentucky.
Effective January 1, 2016 the stop loss rates are as follows:
1) Individual Stop Loss - $175,000 maximum City liability per person with a
monthly cost of $111.58 per member; and
2) Aggregate Stop Loss - $2,738,364.60 maximum City liability of total
claims combined with a monthly cost of $6.48 per member.
Further, the Mayor is hereby authorized to execute a contract with Anthem Blue Cross Blue
Shield for the stop loss coverage.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8314; BK 34
APPROVE ANTHEM BLUE CROSS BLUE SHIELD ADMINISTRATIVE SERVICES
AGREEMENT
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND
ANTHEM BLUE CROSS BLUE SHIELD." This ordinance is summarized as follows: The
Mayor is hereby authorized to execute an Agreement between the City of Paducah and Anthem
Blue Cross Blue Shield as the City's Third Party Administrator to provide claims administrative
services related to the City's health insurance plan. The effective date of this Agreement is
January 1, 2016 and ending December 31, 2016.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8315; BK 34
APPROVE STRATEGIC HEALTH RISK ADVISOR AND STRATEGIC BENEFIT
PLACEMENT SERVICES CONTRACT RENEWAL WITH PEEL & HOLLAND
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR A STRATEGIC HEALTH RISK ADVISOR &
STRATEGIC BENEFIT PLACEMENT SERVICES WITH PEEL & HOLLAND FINANCIAL
GROUP FOR ADMINISTRATION OF THE CITY OF PADUCAH'S HEALTH
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OCTOBER 20, 2015
INSURANCE." This ordinance is summarized as follows: The City of Paducah hereby ratifies
the execution of a contract for a Strategic Health Risk Advisor and Strategic Benefit Placement
Services with Peel & Holland Financial Group, in the amount of $76,900.00, payable in four
equal installments of $19,225 each, for administration services pertaining to the administration of
the City of Paducah's health insurance. An additional fee of $200 per hour, subject to a
minimum retainer of $5,000.00, will be charged for services requested by the City or the City's
legal counsel for issues that arise in connection with employer and employee bargaining, legal
matters, disputes or other similar issues. This contract is for the 2016 calendar year.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4).
ORD.#2015-10-8316; BK 34
APPROVE CONTRACT WITH MAC CONSTRUCTION & EXCAVATING, INC., FOR
CONSTRUCTION OF THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-11
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
MAC CONSTRUCTION & EXCAVATING, INC., UTILIZING THE FIRST DEDUCTIVE
ALTERNATIVE FOR CONSTRUCTION OF THE RIVERFRONT REDEVELOPMENT
PROJECT PHASE 1-B, GANGWAY, TRANSIENT DOCK AND LAND MASS, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is summarized as follows: That the City of Paducah accepts the bid of MAC Construction &
Excavating, Inc., utilizing the first deductive alternative in the total amount of $8,113,110.42 for
the construction of the Riverfront Redevelopment Project Phase 1-B Project, and authorizes the
Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioner Abraham and Mayor Kaler (4). Abstain,
Commissioner Gault (1). Nays, Commissioner Rhodes (1). ORD.#2015-10-8317; BK 34
Before the vote was called, Commissioner Gault made the following statement as to why she
abstained. "I will be abstaining from this vote. I recently learned my husband's law firm has a
professional interest in representing a company that is involved with this project. After seeking
the advice of the city attorney I was advised I probably should abstain." She will also not be
receiving any emails or other correspondence concerning this project.
ORDINANCES – INTRODUCTION
PURCHASE OF VEHICLES:
3—COMPACT SUV'S
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR SALE TO THE CITY OF THREE (3) 2016 JEEP PATRIOTS 4X4, AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: The City of Paducah accepts the bid of Linwood Motors, in the amount of $79,660.00,
for sale to the City of three (3) 2016 Jeep Patriots 4X4, for use by the Parks Department,
Engineering -Public Works Department and Solid Waste Division of EPW, and authorizes the
Mayor to execute a contract for same.
1 -TRENCH TRAILER
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR SALE TO THE CITY OF ONE (1) ATC QUEST 2016 TRENCH TRAILER, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is summarized as follows: The City of Paducah accepts the bid of Midway Trailer, Inc., in the
amount of $43,900, for sale to the City of one (1) ATC Quest 2016 Trench Trailer for use by the
Fire Department, and authorizes the Mayor to execute a contract for same.
1-4X4 SSV % TON PICK UP
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR SALE TO THE CITY OF ONE (1) 2016 RAM SSV 4x4 CREW CAB HALF -TON
PICKUP TRUCK, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of
Linwood Motors, in the amount of $36,513.00, for sale to the City of one (1) 2016 Ram SSV
4X4 crew cab half -ton pickup truck, for use by the Fire Department, and authorizes the Mayor to
execute a contract for same.
OCTOBER 20, 2015
2-4X4 %: TON PICKUPS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR SALE TO THE CITY OF ONE (1) 2016 RAM SSV 4x4 CREW CAB HALF -TON
PICKUP TRUCK, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of
Linwood Motors, in the amount of $36,513.00, for sale to the City of one (1) 2016 Ram SSV
4X4 crew cab half -ton pickup truck, for use by the Fire Department, and authorizes the Mayor to
execute a contract for same.
Director of Information Technology Greg Mueller gave an update on the task of the Enterprise
Resource Planning (ERP) software committee to find new software to replace the current HTE
software the City uses as the technical component to conduct city business. A copy of his
presentation is in the minute file.
PURCHASE PROFESSIONAL SERVICES FOR ERP CONTRACT NEGOTIATIONS
AND DEVELOPMENT OF STATEMENT OF WORK
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY
OF PADUCAH, KENTUCKY, APPROVING AN ENGAGEMENT LETTER FOR
ADDITIONAL CONSULTING SERVICES WITH PLANTE MORAN, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID ENGAGEMENT LETTER."
This ordinance is summarized as follows: That the City of Paducah hereby approves an
Engagement Letter with Plante & Moran, for additional consulting services in an amount
not to exceed $18,400 to assist city staff in conducting contract negotiations, developing
a statement of work and assisting in the preparation of all contract -related documents for
the Enterprise Resource Planning Software and authorizes the Mayor to execute an
engagement letter for same.
CITY MANAGER REPORT
Fire Chief Steve Kyle reminded everyone about the 4t' Annual Code Conference sponsored by
the Fire Department which will be held on October 22, 23 and 24 at the Julian Carroll
Convention Center.
MAYOR & COMMISSIONER COMMENTS
No comments were given.
PUBLIC COMMENTS
Public comments were given at the beginning of the meeting.
Upon motion the meeting adjourned.
ADOPTED: October 27, 2015
City Clerk
Mayor
r
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