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Home My WebLink About04/13/10APRIL 13, 2010 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 13, 2010, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ADDITIONS Presentation — Update on the Lowertown Arts & Music Festival DELETION Item IV(E), Municipal Order—Lourdes Hospital Request to Abate Penalty and Interest for Quarter Ending 12/31/09 PRESENTATION UPDATE ON LOWERTOWN ARTS FESTIVAL Michael Terra and Stephanie Graves, coordinators for the Lowertown Arts & Music Festival, announced the festival this year will be May 21" through May 23ra UPDATE ON THE 4TH ANNUAL EVENING OF PERFORMANCE Bernice Belt, Human Rights Commissioner and coordinator for the event, announced the 4th Annual Evening of Performance will be held at the Luther F. Carson Center on May 21St, from 7:00 p.m. to 9:00 p.m. REPORT ON EXECUTIVE INN—OPTION FOR SEVERING EXECUTIVE INN FROM JULIAN CARROLL CONVENTION CENTER Steve Doolittle, Joel Scarbrough, and Paul King, consulting architect, were here to ask for guidance on how the Commission wants to proceed in creating specifications of where to sever the Executive Inn from the Julian Carroll Convention Center. Mr. Doolittle pointed out the different access points to the Executive Inn from the Convention Center. He discussed the pros and cons of each access area. After speaking with several contractors their opinion is to leave the showroom and pub connected to the Convention Center and proceed with the demolition of the remainder of the hotel including the lounge area. Due to no comments from the Commission and the Mayor advising them to proceed they will move forward as recommended. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the March 23rd and April 6th, 2010 meetings be waived and that the minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). APPOINTMENT PADUCAH GOLF COMMISSION Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Bill Evans and Martin Mundy as members of the Paducah Golf Commission. These terms will expire March 26, 2014." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Bill Evans and Martin Mundy as members of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MOTION R & F DOCUMENTS Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the following documents and bids be received and filed: DOCUMENTS 1. Certificate of Insurance: a) Butler Concrete & Construction, Inc. b) Central Paving Company of Paducah, Inc. -- APRIL 13, 2010 C) Louisville Paving Company, Inc. d) Murtco, Inc. 2. Contracts/Agreements: a) The Mercer Group, Inc. for Support in Conducting the City's Search for a City Manager (2010-4-7667) b) Permanent Public Utility Easement with Ronald L. and Mary E. Meldi for the Olivet Church Road Improvement Project (MO# 1517) C) Brehm Striping Company, Inc. for the City's Pavement Marking Contract (2010-3-7656) d) Section 8 Housing Revised Utility Allowances (M.O. 1529) e) Section 8 Housing Revised Administrative Plan (M.O. 1528) f) Section 8 Housing PHA 5 -Year and Annual Plan (M.O. 1527) g) Change Order No. 1 with Paducah Ford, Inc. for Purchase of Police Interceptor Pursuit Vehicles (2010-3-7663) h) U.S. Department of Homeland Security's Federal Emergency Management Agency for Provisionally Accredited Levee Designation of the City's Floodwall and Agreeing to Provide Adequate Compliance with the Code of Federal Regulations, Title 44, Section 65.10 (2010-3-7664) i) Central Paving Company of Paducah for Grinding at the City's Compost Facility (2010-3-7657) j) Change Order No. 1 with Atlas Roofing for Repairs to 117 & 129 South Water Street (2010-3-7659) k) Jonathan W. Perkins Employment Agreement as Finance Director and Interim City Manager (2010-3-7665) 1) IAFF Contract Addendums No.'s 2 -Transitional Duty, 3 -Consumer Price Index, and 4 -Raise (2010-3-7661) 3. Letter from McCracken County Notifying the City its Intent to Discontinue Funding for Half of the Salary and Benefits of the Grants Administrator Position (Original Agreement R&F on 1/9/07 — 2006-10-7185) 4. Paducah Water Works Financial Highlights for February 2010 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MUNICIPAL ORDERS AMEND POSITION AND PAY SCHEDULE AND TABLE 3, PAY RANGES FOR PADUCAH RENAISSANCE ALLIANCE Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTION L OF THE POSITION AND PAY SCHEDULE AND TABLE 3 PAY RANGES FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO CREATE THE POSITION OF OFFICE MANAGER IN THE PADUCAH RENAISSANCE ALLIANCE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1530; BK 8 PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK), Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). AMEND HEALTH INSURANCE PLAN TO COVER ROUTINE COLONOSCOPIES Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE CITY OF PADUCAH' S HEALTH INSURANCE SUMMARY PLAN DESCRIPTION WITH HUMANA, FOR FULL-TIME EMPLOYEES TO INCLUDE COVERAGE OF ROUTINE COLONOSCOPIES, EFFECTIVE JANUARY 1, 2010," be adopted. APREL 13, 2010 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1531; BK 8 AUTHORIZE FARM LEASE FOR SPORTS COMPLEX PROPERTY Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A FARM LEASE AGREEMENT BETWEEN THE CITY OF PADUCAH AND JOSH GOODWIN FOR LEASE OF THE PROPERTY COMMONLY REFERRED TO AS THE "LINDSEY FARM" IN McCRACKEN COUNTY, KENTUCKY FOR AGRICULTURAL PURPOSES ONLY," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1532; BK 8 ACQUISITION OF PERMANENT RIGHT OF WAY AND A PERMANENT PUBLIC UTILITY EASEMENT FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS RELATING TO SAME FOR ACQUISITION OF A PORTION OF PERMANENT RIGHT OF WAY AND A PERMANENT PUBLIC UTILITY EASEMENT LOCATED AT 3316 OLIVET CHURCH ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT, FOR AND IN CONSIDERATION OF $2,800.00," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1533; BK 8 KY OFFICE OF HOMELAND SECURITY 2010 LEPP GRANT APPLICATION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2010 KENTUCKY BODY ARMOR GRANT THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY, LAW ENFORCEMENT PROTECTION PROGRAM, IN THE AMOUNT OF $30,000, TO BE USED BY THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1534; BK 8 2010/2011 LAW ENFORCEMENT SERVICE FEE (LSF) GRANT APPLICATION Commissioner Gault offered motion, seconded by Cormnissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2010/2011 LAW ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP TO $20,000.00 FROM THE KENTUCKY JUSTICE CABINET FOR THE PADUCAH POLICE DEPARTMENT TO OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1535; BK 8 ORDINANCES — ADOPTION AUTHORIZE FINANCE DIRECTOR TO PAY FOR FIRE SUPPRESSION SYSTEM WORK ON THE EXECUTIVE INN Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR FIRE SUPPRESSION SYSTEM WORK ON THE EXECUTIVE INN." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment to Premier Fire Protection, Inc., in the amount of $22,041.02, for weatherization of the fire suppression system at the Executive Inn. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-4-7668; BK 32 APRIL 13, 2010 APPROVE CLOSING OF BOUGH STREET (LOCATED SOUTH OF IRVIN COBB DR.) Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF BOUGH STREET LOCATED SOUTH OF IRVIN COBB DRIVE". This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of Bough Street located south of Irvin Cobb Drive and authorizes, empowers, and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-4-7669; BK 32 2009 ASSISTANCE TO FIREFIGHTERS GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE DEPARTMENT OF HOMELAND SECURITY AND FEDERAL EMERGENCY MANAGEMENT AGENCY FOR A MATCHING FY 2009 ASSISTANCE TO FIREFIGHTERS GRANT AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Grant Agreement and all documents relating thereto with the Department of Homeland Security and Federal Emergency Management Agency to obtain a grant in the amount of $76,783.00 for the Paducah Fire Department's purchase of a fixed cascade fill system and six (6) deluge nozzles. The grant requires a cash match of $8,531.00. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-4-7670; BK 32 AUTHORIZE AGREEMENT FOR THE HUMANA SMART RESULTS PROGRAM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND HUMANA INSURANCE COMPANY, FOR THE SMART RESULTS PROGRAM FOR THE EMPLOYEES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement between the City of Paducah and Humana Insurance Company, for the Smart Results Program for the employees of the City of Paducah, which engages employees in their healthcare and provides long-term control of the City's health claims cost trend. This Agreement is for the plan year beginning January 1, 2010 and ending December 31, 2010. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-4-7671; BK 32 CITY MANAGER REPORT Interim City Manager Jon Perkins: ➢ The Mercer Group, Inc, consultant for recruitment of city manager, should have brochure ready in the next week or so. ➢ Reception for the Pavilion, April 15`h, 3:00 p.m. ➢ Dogwood Trail Reception, April 17th, 7:00 p.m. at City Hall ➢ Tentative Commission Budget Advance, May 28"" Location TBD ➢ Request Executive Session for economic development COMMISSIONER COMMENTS Commissioner Gault asked Steve Doolittle, Executive Director for Paducah Renaissance Alliance, to speak about the accident involving Charles Bradford. Mr. Doolittle informed the Commission that Mr. Bradford (long-time resident, veteran, and window washer on Broadway, etc,) fell out of a second story window and broke several bones in his body. A fund has been set up at Paducah Bank for contributions. DOWNTOWN AFTER DINNER Mayor Paxton gave comments regarding how important the Downtown After Dinner (D.A.D.) event on Saturday nights is for the downtown businesses. He asked Paducah Renaissance Alliance Chair Bruce Brockenborough to speak on behalf of PRA. Mr. APRIL 13, 2010 Brockenborough explained that a petition was received by Paducah Renaissance Alliance PRA) to relocate the D.A.D. be located to the Farmer's Market area on Second Street. The decision was made by PRA to close Broadway up to 4th Street, leaving 4th Street open to traffic. But this decision did not stop the controversy. He also said the event has been shortened to begin Memorial Day weekend and last through Labor Day weekend. Mayor Paxton asked for comments. Susan Edwards, last year's coordinator for D.A.D., agreed that the event is very important and provides economic stimulus to the downtown merchants. The issue of relocation was discussed last year and it was decided after speaking with the police and fire departments to leave Broadway open to 5th Street. Eugene Nunez, Owner of Martin Fierro Argentian Grill, presented the Commission with a petition that asks the D.A.D. to be relocated to the Farmer's Market area on Second Street. After discussion among the Commission, the Mayor asked for PRA to go back and work with downtown investors to resolve the issue. EXECUTIVE SESSION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board go into closed session for discussion of matters pertaining to the following topics: ➢ Proposed or pending litigation, as permitted by KRS 61.810(1)(c). ➢ A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: April 27 , 2010 City Clerk