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HomeMy WebLinkAbout06-02-2015JUNE 2, 2015 585 At a Called Meeting of the Board of Commissioners, held on Tuesday, June 2, 2015, at 5:30 p.m., in the Training Room of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F CALLED MEETING NOTICE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Notice of Called Meeting of the Board of Commissioners of the City of Paducah for 5:30 p.m., Tuesday, June 2, 2015, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — ADOPTION APPROVE AFSCME CONTRACT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE CITY OF PADUCAH AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, AFL- CIO, LOCAL 1586." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between the City of Paducah and American Federation of State, County, and Municipal Employees, AFL-CIO, Local 1586, which will expire June 30, 2018. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2105-6-8245; BK 34 RECREATION CENTER ROOF REPLACEMENT PROJECT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF WOODALL COMPANIES, LLC FOR FOR REPLACEMENT OF THE ROOF FOR THE PADUCAH PARKS SERVICES RECREATION CENTER LOCATED AT 1527 MARTIN LUTHER KING JR DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Woodall Companies, LLC, in the amount of $29,538.00 for the replacement of the roof for the Parks Services Recreation Center located at 1527 Martin Luther King Jr. Drive, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8246; BK 34 ACCEPT BID TO PURCHASE A DIESEL DUMP TRUCK Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF ONE DIESEL DUMP TRUCK TO BE USED BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/ STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of TAG Truck Center, LLC, in the amount of $111,995.00, for sale to the City of one diesel dump truck, for use by the Street Division of the Engineering -Public Works Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8247; BK 34 ACCEPT BID TO PURCHASE (2) % TON PICKUP TRUCKS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF TWO HALF -TON PICKUP TRUCKS TO BE USED BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/SOLID WASTE DIVISION AND PARKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah hereby accepts the bid of Larry Stovesand Buick GMC in the total amount of $56,084.60, for the purchase of two half - ton pickup trucks, and authorizes the Mayor to execute a contract for same. -- JUNE 2, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8248; BK 34 APPROVE FINAL ANNEXATION OF PROPERTY LOCATED AT 2675, 2665, 2655, & 2645 HOLT ROAD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: The City of Paducah hereby approves the final annexation of certain tracts of property contiguous to the present city limits, located at 2675, 2665, 2655 & 2645 Holt Road, containing 2.33acres, more or less. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8249; BK 34 APPROVE ZONE CHANGE FOR 2675, 2665, 2655, & 2645 HOLT ROAD Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 2645, 2655, 2665, & 2675 HOLT ROAD, AND AMENDING THE PADUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH REZONING." This ordinance is summarized as follows: Rezone properties located at 2645, 2655, 2665, 2675 Holt Road, from R-1 to Mixed Use Zone (MU), and amending the Paducah Zoning Ordinance to effect such rezoning. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8250; BK 34 ACCEPT 2016 HOUSEHOLD HAZARDOUS WASTE GRANT AWARD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING MATCHING GRANT FUNDS THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR A 2016 HOUSEHOLD HAZARDOUS WASTE GRANT FOR FUNDING THE ANNUAL CITY/COUNTY CLEAN-UP DAY AND AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT, AN INTERLOCAL AGREEMENT WITH MCCRACKEN COUNTY, AND ALL DOCUMENTS RELATING THERETO". This ordinance is summarized as follows: The City of Paducah hereby accepts matching grant funds in the amount of $26,800 through the Kentucky Division of Waste Management for a 2016 Household Hazardous Waste Grant to fund disposal services and an educational outreach program for the 2016 Annual City/County Clean - Up Day and authorizes the Mayor to execute a grant agreement, an Interlocal Agreement with McCracken County, and all documents relating thereto. A local match of $8,000 is required from the City and County contributing $4,000 each, through cash and/or in-kind contributions. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8251; BK 34 PURCHASE PROPERTY AT 1414 BROADWAY FOR USE BY THE PADUCAH POLICE DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE PURCHASE OF A CERTAIN TRACT OF REAL ESTATE GENERALLY LOCATED AT 1414 BROADWAY, PADUCAH, McCRACKEN COUNTY, KENTUCKY, FROM POWELL PROPERTIES I LTD, ITS SUCCESSORS AND ASSIGNS, FOR A PUBLIC PURPOSE". This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to purchase a certain tract of real estate generally located at 1414 Broadway, Paducah, McCracken County, Kentucky, for a public purpose from Powell Properties I LTD, its successors and assigns, for a purchase price of TWENTY FOUR THOUSAND AND 00/100 DOLLARS ($24,000.00). 1, - ,_: -_ - -: 1..„ __- -.-- -, -.:--­ -- --- r`_:--. T 587 JUNE 2, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-6-8252; BK 34 BUDGET WORKSHOP The Board of Commissioners held a workshop led by City Manager Jeff Pederson to discuss the budget for fiscal year 2016. The following excerpt from the City Commission Highlights was prepared by Pam Spencer, Public Information Officer. "Fiscal Year 2016 Budget Workshop The Paducah Board of Commissioners along with City Manager Jeff Pederson 1� and department directors met for a budget workshop to discuss the Fiscal Year 2016 Budget. The fiscal year begins July 1. The first reading of the budget ordinance is set for June 9. Pederson started the meeting by reading the City Manager's Budget Letter, the first section of the budget document. Pederson says that due to flat revenue streams, "Department directors were instructed to prepare budget requests that did not exceed their respective departmental appropriations for the current year." Pederson then asked each director to provide an overview of any budgetary changes, new initiatives, or program changes in their budgets. These items are highlighted in the budget narratives that precede each department and division in the budget book. This year, the budget book has been streamlined and strengthened providing more narratives, images, and concise information for the public. Once the budget is approved, the entire budget book will be posted on the City's website. The group also reviewed the proposed items to be funded by the Investment Fund which is funded by the 1/2 cent payroll tax dedicated to economic development, community development, and capital/infrastructure improvements. A lengthy discussion was held regarding the fact that the Investment Fund appropriations are becoming more and more committed to ongoing contributions to outside agencies, debt service, and annual commitments such as street rehabilitation. The percentage of the fund remaining for small capital projects is projected to decrease to only 10 percent over the next few years. Pederson says, "Clearly the Investment Fund has lost much of its past flexibility and will continue to do so without major reallocation within the area of contributions and projects." The discussion then progressed to a discussion of some of the projects listed in the Capital Improvement Plan (CIP). The CIP contains infrastructure -related projects currently funded and those for which funding may not have been obtained or authorized. In general, projects listed in the CIP are planned for, built, and/or budgeted over a number of years. At this workshop, discussions were held regarding the demolition of the building at 432 Broadway, maintenance of Parks Services Department buildings, E911 equipment, and the design for the park on the former Executive Inn site. 432 Broadway: Planning Director Steve Ervin provided an overview of the City's history with the building located at 5th and Broadway (432 Broadway). The City has been working with the building's owner since 2010 on correction measures for the building. The owner did have some work done on the building in 2012; however, the building has further deteriorated, has significant structural issues, and poses a threat to public safety. The City secured the area around the building with fencing in 2013 and issued a demolition order in 2014. The building's owner advised the City this year that he was not prepared to spend additional money either to demolish or to stabilize the building. Ervin says the building owner is willing to transfer the building to the City. A preliminary cost estimate for demolition ranges from $432,000 to $657,000. To stabilize the structure without any further renovation would cost approximately $2 million. Ervin says, "With the understanding that the building is owned by an LLC, and that the City may ultimately be responsible for the demolition of the structure, the City initiated the CDBG grant application process." On May 19, the Paducah Board of Commissioners approved a municipal order to apply for a Community Development Block Grant (CDBG) in the amount of $500,000. If this grant is awarded, the funds would be used to demolish the building. A match of $125,000 would be required from the City. Currently, the City is drafting a request for proposals for the demolition of the building. Commissioner Richard Abraham • • JUNE 2, 2015 says, "It's obviously a safety issue with that building. We have to keep that at the forefront of our minds." Parks Buildings: Parks Services Director Mark Thompson explained that several Parks facilities are beginning to need significant maintenance including the Parks office building on H.C. Mathis Drive, the Robert Cherry Civic Center, and the former armory building across from Noble Park that houses the Oscar Cross Boys & Girls Club. Thompson says the roof at the Parks office in is need of replacement and that the building is not efficient with average monthly utility bills in the $10,000 range. Thompson recommends forming a committee to review the needs and functions of the Parks buildings. Thompson says, "In the long run, I think it would be good to put together a panel to review the uses of all the buildings." The Paducah Board of Commissioners agreed with Thompson's recommendation. E911 Equipment: Fire Chief Steve Kyle explained to the Board that the Paducah/McCracken County Emergency Communications Board has issued a request for proposals/qualifications for a public safety/wireless communications expert to help the Board through the process of preparing a bid package for the procurement of phone system and radio controller equipment for E911. Prospective consultants have until 10 a.m. on June 26 to submit their proposals. The current E911 radio system and telephony equipment are at the end of life and will no longer be supported by the manufacturers. Chief Kyle explained that this equipment needs to be replaced and upgraded regardless of a decision by McCracken County on whether to stay with the local system or utilize services through Kentucky State Police. Chief Kyle and Finance Director Jonathan Perkins discussed increasing the radio user fees for each agency that utilizes the system. There are more than 700 users on the E911 radio system including the City, McCracken County, JSA, Barkley Regional Airport, and Swift & Staley. Each user is charged $11 per month per radio. That fee has not changed since 2001. Master Plan for Former Executive Inn Site: At the most recent meeting of the Paducah Riverfront Development Authority (PRDA), the Board approved a motion to recommend the Master Plan for the park as prepared by RATIO to the Paducah Board of Commissioners for approval and request the City provide funding for the park's design. The design is estimated to cost $600,000. Mayor Gayle Kaler says the State has indicated that funds are available to fund the park's design. Construction is estimated to cost more than $9.1 million which would improve the six acres of city -owned riverfront land at the site of the former Executive Inn. This project would include open green space, parking, a roadway to connect downtown to the convention center area, an interactive water feature, a play area for kids, a sculpture garden, observation pier, pavilion, and games area." EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: June 9, 2015 -, WHin" i V71 City Clerk