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Home My WebLink About02/10/98M FEBRUARY 10, 1998 At a Regular Meeting,of the Board of Commissioners, held in the Commission Chambers at City -Hall at 6:00 p.m., Tuesday, February 10, 1998, Mayor Jones presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). MINUTES 7 Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the reading of the Minutes for January 27, 1998, be waived and that the Minutes of said meeting as prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). SUSPEND ORDER OF BUSINESS Commissioner Renfro offered motion, seconded by Commissioner Smith, that the rules for conducting City Commission meetings be suspended insofar as they are in conflict with the printed agenda for this meeting; otherwise, the rules re to remain in full force and effect. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). ORDINANCE -EMERGENCY AGREEMENT WITH STATE FOR TRAFFIC SIGNAL INSTALLATION Commissioner Renfro offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE KENTUCKY TRANSPORTATION CABINET AND THE CITY OF PADUCH FOR TRAFFIC SIGNAL INSTALLATION". This ordinance is / summarized as follows: Authorizing the Mayor to execute an Agreement in the ✓ amount of $16,109.80 between the Kentucky Transportation Cabinet and the City of Paducah for installation of a traffic signal at U. S. 60X - Downtown 1-24 Loop at Bethel Street. Adopted on call of the roll, yeas, Commissioners Coleman Grumley, Renfro, Smith and Mayor Jones (5). ORD. No. q$'-2-kZ.1 Y2- R & F DOCUMENTS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: 1. Certificates of Insurance: a) D & N Construction ✓ b) Smiley's Contractor 2. Grant Application for Paducah Police Department for Hiring of Five Police ✓ Officers 3. Deed for Property located at 12th & Husbands Street'/ 4. Addendum #1 for AFSCME Agreement ✓ 5. Agreement with Elmer Crouch for services as Interim Fire Marshal 6. Paducah Water Works General Ledger Balance Sheet ending 12/31/97 Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). R&FBIDS Commissioner Renfro offered motion, seconded by Commissioner Smith, that the following bids be received and filed for Paducah Power System audit: 401 1. Williams, Williams & Lentz,, LLP,,,, 2. Allen & Company Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). CEMETERY DEEDS Commissioner Smith offered motion, seconded by Commissioner Renfro, that the Board of Commissioners approve the sale of the attached cemetery lot(s) and authorize the City Clerk to execute Deeds of Conveyance for same: ✓ 1. G.A. Mohon, Mausoleum Addition to Oak Grove Cemetery, Sec. 2, Lot 4, Grave 1, and Lot 5, Grave 4, in the amount of $750.00 (Receipt No. 32315) ✓2. Edward Broady, Rushing Addition to Oak Grove Cemetery, Sec. 6, Lot 96 NE, in the amount of $225.00 (Receipt No. 32311) ,/3. Diana M. Moore, Rushing Addition to Oak Grove Cemetery, Sec. 6, Lot 92 NW, in the amount of $225.00 (Receipt NO. 32312) ,/4. JaRell Southward, Rushing Addition to Oak Grove Cemetery, Sec. 6, Lot 258 1/2 W, in the amount of $175.00 (Receipt No. 32313) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). MUNICIPAL ORDER SEAMEN'S CHURCH INSTITUTE AGREEMENT Commissioner Grumley offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER PERTAINING TO THE SPACE J AND COST SHARING AGREEMENT BETWEEN SEAMEN'S CHURCH INSTITUTE AND LAKE TINDALL, LLP", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). Ai, .o.,v 177 0-t 3, AX - X?�L ORDINANCES - ADOPTION MORGAN-CORNELL DRAINAGE PROJECT - PHASE II Commissioner Renfro offered motion, seconded by Commissioner Smith, that the J Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AMENDED CONTRACT WITH FLORENCE & HUTCHESON INC. FOR MORGAN- CORNELL DRAINAGE IMPROVEMENT PROJECT - PHASE II". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute an Amended Contract in the amount of $19,910 with Florence & Hutcheson Inc. for Phase II of the Morgan -Cornell Drainage Project, thereby increasing the amount of the contract to a sum not to exceed $83,660.00 £gr engineering services. Adopted on call of the roll, yeas, Commissioners Coleman, Giumley, Renfro, Smith and Mayor Jones (5). oQ&Alo• qg-Z-6g19;13kgl INS 402 AMEND ENGINEERING SERVICES CONTRACT FOR COUNTY PARK ROAD/STUART NELSON PARK ROAD SEWER EXTENSION Commissioner Smith offered motion, seconded by Commissioner Renfro, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AMENDED CONTRACT WITH CIVIL DESIGN GROUP INC. FOR ENGINEERING SERVICES FOR THE COUNTY PARK ROAD/STUART NELSON PARK ROAD SANITARY SEWER EXTENSION PROJECT". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute an Amended Contract with } Civil Design Group Inc. for professional engineering services for the County Park Road/Stuart Nelson Park Road Sanitary Sewer Extension Project, thereby increasing the contract amount from $5,917.00 to $12,485.00. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). ORO -NO. 48-2-5 82 0; $k -2-7- J X29 CHANGE ORDER NO. 1 - LITTLEVILLE PROJECT Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MURTCO INC. FOR THE LITTLEVILLE WATER AND SEWER EXTENSION PROJECT, AND GRANTING A 21 -DAY EXTENSION OF TIME ON SAID CONTRACT". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute Change Order No. 1 with Murtco Inc. for the Littleville Water and Sewer Extension Project, granting a 21 day extension of V time, and increasing the amount of the contract from $52,210 to an amount not to exceed $77,210.00. Adopted on call of the roll , yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). o R 10- No. F-27 - Sb'Z.l '6k Z;7 P9 q30 LITTLEVILLE INFRASTRUCTURE IMPROVEMENTS (CONTRACT). Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt a ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT IN AN AMOUNT NOT TO EXCEED 419,589 WITH FARRIS, HATCHER, TREMPER & ASSOCIATES INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR LITTLEVILLE INFRASTRUCTURE IMPROVEMENTS". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute an agreement in an amount not to exceed $19,589 with Farris, Hatcher, Tremper & Associates for professional engineering services for Littleville Infrastructure Improvements. Adopted on call of the roll, yeas, Commissioners Coleman Grumley, Renfro, Smith and Mayor Jones (5). ORO-NO.98-2-5821*; 8k27; l q21 DEMOLITION BID FINDINGS Commissioner Renfro offered motion, seconded by Commissioner Smith, that the Board of Commissioners receive the following disclosures, adopt the following findings, and make said disclosures and findings a part of the official public records of the City of Paducah: 1. The following property located in the City of Paducah is in a state of disrepair, is beyond rehabilitation, and poses a threat to public health and safety: 1655 Blow Avenue $1,650 " f 1116 Jackson Street 1,450 1316 Madison Street 2,550 914 Park Avenue 2,250 1361 Walter Jetton Blvd. 1,700 1363 Walter Jetton Blvd. 1,400 827 North 6th Street 2,300 228 North 12th Street 1,650 2. In the interest of public health and safety the City desires that the above referenced property be razed as soon as possible, after soliciting for bid for the demolition of the above property. M 403 3. The bid of Kenneth Howle, a city ei ployee who will receive a direct pecuniary benefit from an agreement to raze the above referenced structure for and on behalf of the City, is in the best interest of the City by virtue of price, experience and immediate availability. 4. During performance of the agreement contemplated herein, Howle shall be acting as an independent contractor of the city and performing said services in an off-duty capacity. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). R & F DEMOLITION BIDS Commissioner Smith offered motion, seconded by Commissioner Renfro, that the Board of Commissioners receive and file the attached bids: Fire De artment Demolition of Condemned Structures (Bid List A for 1998) 1. Kenneth Howle 2. W A Davis Construction Inc. 3. Heflin Inc. 4. Lannie Jones Excavating 5. TWB Enterprises 6. Petroleum Monitoring Inc. 7. Wahl's Excavating & Underground Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). ACCEPT HOWLE BIDS Commissioner Grumley offered motion, seconded by Commissioner Grumley, that the bids of Kenneth Howle, a city employee acting as an independent contractor in an off- duty capacity, be accepted as being in the best interest of the City of Paducah by virtue of price, experience and immediate availability, and that an ordinance accepting these bids and authorizing these contracts be presented for enactment by the City Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro, Smith and Mayor Jones (5). ORDINANCES - INTRODUCTION ACCEPT HOWLE DEMOLITION BIDS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE INDIVIDUAL BIDS OF KENNETH HOWLE IN THE AGGREGATE AMOUNT OF $14,950 FOR DEMOLITION OF CONDEMNED STRUCTURES LOCATED IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE CONTRACTS FOR SAME". This ordinance is summarized as follows: Accepting the bids of Kenneth Howle in the aggregate amount of $14,950 for demolition of condemned structures in the City of Paducah, and authorizing the Mayor to execute contracts for same. CLOSE PORTION OF 26TH STREET Commissioner Renfro offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE J PROVIDING FOR THE CLOSING OF A PORTION OF 26TH STREET NORTH OF WASHINGTON STREET". This ordinance s summarized as follows: Closing a portion of 26th Street located on the north side of Washington Street westerly of the relocation of Kentucky Avenue, and authorizing, empowering and directing the Mayor to execute a quitclaim deed to each of the property owners in or abutting the public way to be closed. HOME GRANT ($94.606) Commissioner Smith offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A HOME GRANT FUND IN THE AMOUNT OF $94,606.00 FROM THE KENTUCKY HOUSING CORPORATION, WITH LOCAL MATCHING FUNDS IN THE AMOUNT OF $4,743.00, AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY DOCUMENTS FOR SAME". This ordinance is summarized as follows: Accepting a Home Fund Grant in the amount of $94,606.00 from the Kentucky Housing Corporation, with local matching funds in the amount of $4,743.00, and authorizing the Mayor to execute all documents necessary for same. LEASE CITY HALL SPACE TO JUVENILE SYSTEM Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO ENTER INTO A LEASE AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY, DEPARTMENT OF JUVENILE JUSTICE, AND THE CITY OF PADUCAH, KENTUCKY, FOR RENTAL OF OFFICE SPACE IN CITY HALL". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Lease Agreement for the sum of $291.67 per month between the Commonwealth of Kentucky, Department of Juvenile Justice, and the City of Paducah for rental of office space in City Hall. $25,000 LOAN TO PADUCAH MAIN STREET Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A LOAN AGREEMENT BETWEEN PADUCAH MAIN STREET AND THE CITY OF PADUCAH". This✓ ordinance is summarized as follows: Authorizing the Mayor to execute a Loan Agreement with Paducah Main Street, granting Paducah Main Street a loan in the amount of $25,000 for funding Main Street's facade loan program. Upon motion the meeting adjourned. ADOPTED: February 24, 1998 CIT'V CLERK MAYOR 404