HomeMy WebLinkAbout2015-04-8233223
ORDINANCE NO. 2015-4-8233
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION OF THE
CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY
BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY:
SECTION 1. That Section 2-645, "Competitive Sealed Bidding Generally;
Invitation for Bids" of Chapter 2, Administration of the Code of Ordinances of the City of
Paducah, Kentucky, is hereby amended to read as follows:
"Sec. 2-645. - Competitive sealed bidding generally; invitation for bids.
(a) All contracts or purchases shall be awarded by competitive sealed bidding,
except as otherwise provided in this Code of Ordinances.
(b) All sealed bids shall be advertised not less th at least seven eer—mer-e
dma 21 days prior to the date set for opening.
(c) Advertisements shall be entered in the newspaper with the largest
circulation within the jurisdiction of the city or posted on the internet.
(d) The advertisement for bids may also be placed in other publications when,
in the judgment of the City Manager, the advertisements would best serve the interest of the city.
(e) If it is determined during the advertising period that additional time shall
be allowed for the preparation of bids, the bid opening date may be extended by:
(1) Placing a notice specifying the revised bid opening date in the
local newspaper with the largest circulation or posting on the
internet. The revised bid opening date shall be „oma at least
seven nor- more d%aa 21 days after the appearance of the legal
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notice; or
(2)
Issue an addendum to the invitation for bids. The addendum must
be in writing, must be mailed or delivered to all holders of the
invitation for bids, and must be acknowledged on the form of
proposal by each bidder submitting a bid.
(f) Extensions of the bid opening date may be permitted when:
(1)
Changes are made in specifications after advertisement; or
(2)
One or more bidders notify the City Manager's office of
discrepancies, errors or areas requiring clarification in the
specifications; or
(3)
Specifications require design work on the part of bidders, and
when unforeseen conditions make completion of bid preparations
prior to the bid deadline impossible; or
(4)
Strikes, disaster or other uncontrollable factors prevent bidders
from acquiring information necessary for bid preparation; or
(5)
Other reasons as may be determined by the City Manager.
(g) An invitation for bids may be rescinded when:
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224
(1) Conditions leading to the issuance of an invitation for bids change
sufficiently to make the proposed purchase unnecessary.
(2) Funds for the proposed purchase become unavailable.
(3) It is apparent no bids will be received because the item or service
is unavailable, bid prices will exceed the funds available for the
item, and when major revisions in specifications are necessary to
insure bids received will be responsive and responsible.
(4) It is determined by the City Manager that rescinding of invitations
to bid would be in the best interest of the city. (Code 1968, § 26-4)
(h) Bidders may be required to submit bids on forms provided by the city.
Bids submitted on other forms may be rejected as nonresponsive. "
SECTION 2. Severarablity. If any section, paragraph or provision of this
Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or
unenforceability of such section, paragraph or provision shall not affect any of the remaining
provisions of this Ordinance.
. SECTION 3. Conflicts. All ordinances, resolutions, orders or parts thereof in
conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed
and the provisions of this Ordinance shall prevail and be given effect.
SECTION 4. Compliance With Open Meetings Laws. The City Commission
hereby finds and determines that all formal actions relative to the adoption of this Ordinance
were taken in an open meeting of this City Commission, and that all deliberations of this City
Commission and of its committees, if any, which resulted in formal action, were in meetings
open to the public, in full compliance with applicable legal requirements.
SECTION 5. Publication. This ordinance shall be read on two separate days and
will become effective upon summary publication pursuant to KRS Chapter 424.
ATTEST:
.CJ
Tammara S. Sanderson, City Clerk
Introduced by the Board of Commissioners, April 14, 2015
Adopted by the Board of Commissioners, April 21, 2015
Recorded by Tammara S. Sanderson, City Clerk, April 21, 2015
Published by The Paducah Sun, April 24, 2015
\ord\2-645 competitive sealed bidding procedures
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