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Home My WebLink About03-24-2015550 MARCH 24, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 24, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). Commissioner Gault was absent (1). INVOCATION Meghan Holland, Asst. Rector at Grace Episcopal Church, gave the invocation. PLEDGE OF ALLEGIANCE Paducah Tilghman High School Sophomore Meg Hancock led the pledge. PRESENTATION EMPLOYEE RECOGNITION FOR 20 YEARS OF SERVICE Mayor Kaler and the City Manager recognized the following employees: Tammy Sanderson, Steve Ervin, Nancy Upchurch, Stacey Grimes, Barry Carter, Jeff Montgomery, Brenda Johnson, Richard Krosp, and Luther Hayes Employees who were unable to attend the meeting to be recognized were as follows: Jonathan Perkins Brian Waid, Philip Weeks and Michael Orenduff RECOGNITION Asst. Fire Chief Gary Leneave recognized the "West Kentucky Hawks" for winning the Kentucky State Special Olympics Championship. PROCLAMATION Mayor Kaler presented a proclamation to NeuroRestorative proclaiming March 2015 as Brain Injury Awareness Month. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the reading of the Minutes for the March 10, 2015 and March 17, 2015 City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). APPOINTMENTS NUISANCE CODE ENFORCEMENT BOARD Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Nick Warren as a member of the Nuisance Code Enforcement Board. This term will expire February 26, 2018." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Nick Warren as a member of the Nuisance Code Enforcement Board. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION EXTENSION OF TERMS Mayor Kaler offered the following: "WHEREAS, it is necessary to adjust the terms of six members of the Paducah McCracken County Convention Center Corporation to be in compliance with the 2011 bylaw revision of the Paducah McCracken County Convention Center Corporation; and WHEREAS, subject to the approval of the Board of Commissioners and jointly with the McCracken County Judge Executive, I hereby extend the terms of members Kyle Henderson, Darryl Pea, Brian Katz, Carla Berry, Alexandra Sherwood and Drew Hulette from January 1, 2018 to January 1, 2019." Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners approve the action of Mayor Kaler in adjusting the terms of 551 MARCH 24, 2015 Kyle Henderson, Darryl Pea, Brian Katz, Carla Berry, Alexandra Sherwood and Drew Hulette. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4)• PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Mayor Kaler jointly with McCracken County Judge Executive made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners and jointly with the McCracken County Judge Executive, I hereby appoint Mark Whitlow as a member of the Paducah McCracken County Convention Center Corporation." Commissioner Abraham offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners approve the action of Mayor Kaler in appointing Mark Whitlow to the Paducah McCracken County Convention Center Corporation. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). MOTION R & F DOCUMENTS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS 1. City of Paducah and McCracken County Declaration of A Local State of Emergency for March 4, 2015 and continuing 2. Contracts/Agreements: a. Change Order #1 with Harper Construction, LLC for the Greenway Trail Phase II Project (ORD # 2015-01-8213) b. Grant Agreement with the Kentucky Office of Highway Safety for funding for the Roadside Drug Testing Pilot Program through the Paducah Police Department (ORD 2015-03-8218) c. Commencement Date Letter for the Lease Agreement with McCracken County, G.P.E.D.C., Inc., and TeleTech Services Corporation for 2301 McCracken Boulevard (MO # 1716) 3. Section 8 Revised Utility Allowances for Tenant -Furnished Utilities and Other Services ( MO # 1825) 4. Section 8 PHA 5 -Year Plan (MO# 1824) 5. Section 8 Revised Administrative Plan (MO # 1826) 6. Edwin J. Paxton Park Financial Statements for 2014 BIDS FOR POLICE DEPARTMENT Video Security System 1. Alert Alarm Systems, Inc. 2. System Solutions 3. Tesco Solutions * Denotes Winning Bid Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). 552 MARCH 24, 2015 APPROVE APPLICATION FOR HOUSEHOLD HAZARDOUS WASTE GRANT (2016 CLEAN UP DAY) Commissioner Abraham offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2015-2016 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT IN THE AMOUNT OF $32,000 TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). M.O.#1827; BK 9 APPROVE APPLICATION FOR A RECREATIONAL TRAILS GRANT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2015 RECREATIONAL TRAILS PROGRAM MATCHING GRANT IN THE AMOUNT OF $100,000.00, FUNDED THROUGH THE MOVING AHEAD FOR PROGRESS IN THE 21 ST CENTURY (MAP -21) ACT, ADMINISTERED BY THE DEPARTMENT FOR LOCAL GOVERNMENT, FOR CONSTRUCTION OF A WALKING TRAIL IN THE FOUNTAIN AVENUE PARK ALSO KNOWN AS 14TH" STREET PARK," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). M.O.#1828; BK 9 ORDINANCES — INTRODUCTON APPROVAL TO EXECUTE 2 -YEAR LOAN GUARANTY FOR GPEDC FOR INFORMATION AGE PARK Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A COMMERCIAL GUARANTY LOAN INSTRUMENT WITH REGIONS BANK FOR THE BENEFIT OF THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL (GPEDC)". This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute a 2 -year Commercial Loan Guaranty Instrument with Regions Bank in the amount of $321,437.97 for a loan re -issued to Greater Paducah Economic Development Council for the construction of the Information Age Park. REVISION TO PEPSI CONTRACT Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO AGREEMENT AMONG THE CITY OF PADUCAH, KENTUCKY AND PEPSI MIDAMERICA CO., FOR AN EXCLUSIVE BEVERAGE AND SNACK PROVIDER SERVICE CONTRACT IN PADUCAH PARKS FACILITIES AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky to approve and enter into a First Amendment to Agreement between the City of Paducah, Kentucky and Pepsi MidAmerica Co., granting an exclusive beverage and snack vending provider contract to Pepsi, which amendment modifies the nature and terms of the scoreboard contribution by Pepsi. The Ordinance approves the form of the First Amendment presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor. AMENDMENT OF THE DESIGN AGREEMENT FOR THE DESIGN OF THE OHIO RIVER SHORELINE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO THE DESIGN AGREEMENT WITH THE DEPARTMENT 553 MARCH 24, 2015 OF THE ARMY, REPRESENTED BY THE DISTRICT ENGINEER, U.S. ARMY ENGINEER, LOUISVILLE DISTRICT FOR DESIGN FOR THE OHIO RIVER SHORELINE, PADUCAH, KENTUCKY RECONSTRUCTION PROJECT". This ordinance is summarized as follows: The City of Paducah hereby approves and authorizes the Mayor to execute Amendment No. 1 to the Design Agreement with the Department of the Army, represented by the District Engineer, U.S. Army Engineer, Louisville District, for design for the Ohio River Shoreline Reconstruction Project. This amendment modifies the original agreement to include not only Paducah Levee System Reconstruction Project, Priority #1, but Priority #2 through #7. Further, this agreement obligates the City to contribute 35% of the total design costs associated with the Reconstruction Project, which is projected to be approximately $2,281,925.00. Part of this amount can be credited by in-kind services by City staff and/or City expenditures/resources. ACCEPT BID FOR VIDEO SECURITY SYSTEM AT POLICE DEPARTMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ALERT ALARM SYSTEMS OF PADUCAH FOR THE PURCHASE AND INSTALLATION OF AN IP BASED CAMERA SURVEILLANCE SYSTEM FOR THE PADUCAH POLICE DEPARTMENT AND REAR BUILDING LOCATED AT 1400 BROADWAY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Alert Alarm Systems, Inc., in the amount of $34,782 for the purchase and installation of an IP Based Camera Surveillance System for the Paducah Police Department and rear building located at 1400 Broadway and authorizes the Mayor to execute a contract for same. PURCHASE REAL PROPERTY LOCATED AT 501 N 3RD STREET Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE PURCHASE OF CERTAIN TRACTS OF - REAL ESTATE GENERALLY LOCATED AT 501 NORTH 3RD STREET, PADUCAH, McCRACKEN COUNTY, KENTUCKY, FROM KENTUCKY HOLDINGS I, LLC, FOR A PUBLIC PURPOSE". This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to purchase certain tracts of real estate generally located at 501 North 3rd Street, Paducah, McCracken County, Kentucky, for a public purpose from Kentucky Holdings I, LLC, a Delaware corporation for a purchase price of TWO HUNDRED FIFTY-SEVEN THOUSAND TWO HUNDRED TWENTY- SEVEN AND 97/100 DOLLARS ($257,227.97). CITY MANAGER REPORT Public Information Officer Pam Spencer reported Republic Services will provide a drop off point for recyclables at their transfer station location on Burnett Street due to the closure of GPSP Recyclables on March 27t`. Hours are from 7:00 a.m. to 4:00 p.m. Monday through Friday and 7:00 a.m. to 12:00 p.m. on Saturdays. MAYOR AND COMMISSIONER COMMENTS Commissioner Abraham asked for an update for summer events going on at the riverfront and downtown. PUBLIC COMMENTS None were given. T� Upon motion the meeting adjourned. ADOPTED: APRIL 14, 2015