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Home My WebLink About03-10-2015539 MARCH 10, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 10, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Associate Pastor Russ Wilson, First Baptist Church of Paducah, gave the invocation. PLEDGE OF ALLEGIANCE Palmer Stroup, PTHS Junior, led the pledge. SWEARING IN OF NEW POLICE OFFICERS Judge Clymer swore in the following recruits: Daniel Kimball, John P. Smith, Blair Wrye, Ryan Hudson, and Kerry M. Naquin. PRESENTATION EMPLOYEE RECOGNITION FOR 25 YEARS OF SERVICE Mayor Kaler recognized the following employees: Danny Fugate, Donna Jackson, Gary Leneave, Kevin McKellips, Gabe Reeves, Gary Edmonds, Neal Ford and Kathy Wyatt. Those not in attendance were: Donna Swift, Wendell Long, Gary Jackson, Daniel Pandolfi, Scott Brian, and Angela Weeks. REPORT PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY UPDATE Paducah -McCracken County Joint Sewer Agency (JSA) Executive Director John Hodges updated the Mayor and Commissioners on Paducah's Consent Judgment with the State Division of Water and the Environmental Protection Agency in addressing combined sewer overflows (CSO) and sanitary sewer overflows (SSO). He also gave an update on the Wallace Park neighborhood sewer project. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for February 24, 2015, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. Wilkins Construction Company, Inc. b. MP Lawson Construction, LLC C. Crouch Building Associates, Inc. 2. Notice of Cancellation for the Board of Commissioners of the City of Paducah for March 3, 2015 3. Contracts/Agreements: a. Grant Agreement with the Kentucky Department of Fish and Wildlife Resources for construction of a transient boat dock (ORD # 2014-09-8186) b. Grant Agreement with the Kentucky Office of Homeland Security for an emergency generator for the Paducah Police Department (ORD # 2015-01-8211) C. Law Enforcement Protection Program (LEPP) Grant Agreement with the Kentucky Office of Homeland Security for body armor for the Paducah Police Department (ORD # 2015-01-8212) d. Contract with Peel & Holland Financial Group for Strategic Health Risk Advisor & Strategic Benefit Placement Services (ORD # 2015-02-8214) 4. Paducah Water Works Financial Highlights for month ended January 31, 2015 T . 'Ip— , 1—= i i i II 1 111 -i . 1 T -i: I — - 1-a r -1-1 I'F ' 7c i i -T— —T -f+a7r WF I 540 MARCH 10, 2015 BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT Limestone Contract for 2015-2016 1. Pine Bluff* Street Resurfacing Program for 2015-2016 1. Jim Smith Contracting, LLC * Equipment Rental for 2015-2016 1. Central Paving Company 2. Danny Cope & Sons Excavating, LLC * Denotes Recommended Bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). RESOLUTION INTENT FOR 911 EMERGENCY COMMUNICATIONS CENTER Mayor Kaler offered motion, seconded by Commissioner Gault, that the following resolution be read in full: A RESOLUTION OF INTENT OF THE CITY COMMISSION TO RETAIN THE CITY/COUNTY 911 EMERGENCY COMMUNICATIONS CENTER AND TO PROCEED WITH RECOMMENDATIONS OF THE 2014 OPERATIONAL 1 19 CkIVAIDh.�/ WHEREAS, in 1991 the McCracken County Fiscal Court and the City of Paducah entered into an Interlocal Agreement to create and operate a local Public Safety Answering Point and 911 Emergency Communications Center to meet the needs of its residents for emergency services communications and dispatch; and WHEREAS, operational issues and budget challenges created an awareness of the need to strengthen the operation in order to insure its long-term viability and effectiveness; and WHEREAS, in 2013 the Paducah -McCracken County Emergency Services Communications Board commissioned from a qualified consultant an independent analysis of the operations, technology, governance, facilities, and staffing of the Center that involved input from Board Members, staff, and other stakeholders of the Center; and WHEREAS, in March of 2014 the Report by Almont Associates containing a series of recommendations including staffing models was presented to the Paducah - McCracken County Emergency Services Communications Board, McCracken County Fiscal Court, and City Commission; and WHEREAS, subsequent to the release of the Report, the Paducah -McCracken County Emergency Services Communications Board engaged in a process to review a proposal for the Kentucky State Police to provide 911 services to Paducah and McCracken County that culminated in an appearance by representatives of KSP before a Joint Meeting of the McCracken County Fiscal Court and the City Commission; and WHEREAS, following the review by the Paducah -McCracken County Emergency Services Communications Board a presentation was made to the City Commission by Police Chief Barnhill and Fire Chief Kyle in which concerns were expressed for the incompleteness of cost projections of the KSP Proposal as well as for differences between the KSP Proposal and the current local -based operation in the delivery of services and the level of inter -agency communications; and WHEREAS, it is the belief of the City Commission that sufficient time and resources have been given to review the KSP Proposal'to make the determination that the KSP proposal is not a desirable model to replace the current 911 operation. 541 MARCH 10, 2015 NOW, THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City supports the continuation of the 911 Interlocal Agreement between McCracken County Fiscal Court and the City of Paducah that created the local 911 Emergency Communications Center, and that the Board of the 911 Emergency Communications Center proceed with due diligence in the further consideration and implementation of recommendations of the 2014 Operational Review of the 911 Center. SECTION 2. This Resolution shall be in full force and effect from and after its adoption. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhode, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PADUCAH WATER 24" TRANSMISSION MAIN PROJECT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING PADUCAH WATER TO OBTAIN LOAN ASSISTANCE TO UPGRADE ITS DRINKING WATER INFRASTRUCTURE," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O. #1822; BK 9 APPLICATION FOR A LAW ENFORCEMENT SERVICE FEE GRANT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2015/2016 LAW ENFORCEMENT SERVICE FEE GRANT IN AN AMOUNT UP TO $8,114.00 FROM THE KENTUCKY JUSTICE CABINET FOR THE PADUCAH POLICE DEPARTMENT TO OPERATE A ONE-YEAR DUI ENFORCEMENT PROGRAM", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O. #1823; BK 9 APPROVAL OF 5 YEAR PLAN FOR SECTION 8 Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY 5 YEAR PLAN FOR FISCAL YEARS 2015-2020 AND ANNUAL PLAN FOR SECTION 8 HOUSING PROGRAM FOR FISCAL YEAR 2015", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O. #1824; BK 9 APPROVE REVISED UTILITY ALLOWANCE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISIONS OF THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O. #1825; BK 9 i ly:.n- . i- 1 11 11 ii I j 1;n IT I -.- : i-rr i 1-7 1 1 1 Ii -: ❑ -:. I i ..1... I 1177- _ T _ , 11 1 1_,lILI -I, 1 1, 1 1 1 In I , I I I I , __ , uV I1,11 542 MARCH 10, 2015 APPROVE REVISED ADMINISTRATIVE PLAN Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH, KENTUCKY, PADUCAH HOUSING AGENCY 2015 ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O. #1826; BK 9 ORDINANCES — ADOPTION ACCEPT GRANT FUNDS FOR A ROADSIDE DRUG TESTING PILOT PROGRAM Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING AND APPROVING THE MAYOR'S EXECUTION OF A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET, FOR FUNDING FOR THE ROADSIDE DRUG TESTING PILOT PROGRAM THROUGH THE PADUCAH POLICE DEPARTMENT." This ordinance is summarized as follows: The City of Paducah hereby ratifies and approves the Mayor's execution of a Grant Agreement and all documents relating thereto with the Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, to accept funds in the amount of $25,000 for the Roadside Drug Testing Pilot Program handled through the Paducah Police Department. This grant does not require any local cash or in- kind match. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-3-8218; BK 34 MAKE PAYMENT TO PADUCAH ECONOMIC DEVELOPMENT (GPEDC) FOR COSTS ASSOCIATED WITH THE REMODEL OF THE FORMER CHAMBER BUILDING Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO MAKE PAYMENT TO PADUCAH ECONOMIC DEVELOPMENT FOR RENOVATION OF THE FORMER COMMERCE CENTER LOCATED AT 401 KENTUCKY AVENUE FOR USE AS A CALL CENTER FOR TELETECH, INC." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment to Paducah Economic Development in the amount of $75,000, for renovations to the former Commerce Center now used as a call center for Teletech, Inc., located at 401 Kentucky Avenue. Monies for the payment will be drawn from the City's half cent payroll tax investment fund. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-3-8219; BK 34 ORDINANCES — INTRODUCTION ESTABLISH NEW SMALL BUSINESS GRANT ORDINANCE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ESTABLISHING AND APPROVING THE HISTORIC DOWNTOWN NEW BUSINESS GRANT PROGRAM AND AUTHORIZING Fl� THE DIRECTOR OF PLANNING TO ADMINISTER THE PROGRAM AND_, PROVIDE FINANCIAL ASSISTANCE TO ELIGIBLE APPLICANTS FOR RELOCATION OF BUSINESSES TO HISTORIC DOWNTOWN PADUCAH." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to establish the Historic Downtown New Business Grant Program, which will be utilized to accomplish the goals of the City to promote the inhabitation of vacant unused commercial buildings located within the Historic Downtown by providing funds to eligible applicants for the purpose of relocating commercial businesses into these existing structures located within the Historic Downtown and authorizing the Director of Planning to administer the new program. 543 MARCH 10, 2015 ACCEPT GRANT FUNDS FOR THE GREENWAY TRAIL PHASE IV Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF TRANSPORTATION FOR AN ENHANCEMENT GRANT AWARD FOR THE DEVELOPMENT OF THE GREENWAY TRAIL PHASE IV." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Department of Transportation for a 2009 Kentucky Transportation Enhancement Grant Award in the amount of $520,000.00 for construction of a foot trail of approximately 5,760 feet long beginning at Campbell Street and ending near Schultz Park (between Madison & Monroe Streets). Local funds required to match the grant are in the amount of $130,000 and will be provided through the Boyles Estate Trust Fund and a 2014 Investment Fund transfer. 2015-2016 EQUIPMENT RENTAL CONTRACT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CENTRAL PAVING COMPANY FOR RENTAL OF VARIOUS EQUIPMENT FOR THE 2015 AND 2016 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Central Paving Company for rental of various equipment for the 2015 and 2016 calendar years at the hourly rates listed below, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Central Paving Company. The hourly rates are as follows: ITEM NO DESCRIPTION HOURLY RATES 1 Tractor Scraper $65.00 2 Dump Truck (tandem axle) $58.00 3 Dump Truck (tri -axle) $85.00 4 Excavator $93.00 5 Backhoe $40.00 6 Skid Steer Loader $60.00 7 Motor Grader $45.00 8 Vibratory Roller — small $28.00 9 Vibratory Roller — large $40.00 10 Dozer $90.00 11 Dozer — large $95.00 12 Small Paver w/4 -Person Crew $75.00 13 Labor $45.00 14 Landfill Disposal Fee Per Truck Load $1.00 2015-2016 RESURFACING CONTRACT Commissioner Gault offered motion, seconded by Commissioner Abraham, introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S CALENDAR YEARS 2015 AND 2016 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City of Paducah's calendar years 2015 and 2016 street resurfacing program and authorizing the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Jim Smith Contracting Company, LLC. The unit bid prices are as follows: ji� if 11.1_. - , r---- _ _ [ ,,- i 11 1 T , 1-mem-�-J� �,--I�m-r----71m., — 1111 ±LL±J L, il_- L ..� I i,� �=1._ - i I it _ III, I ilv 11 n 1 ri � -i 1:111 544 MARCH 10, 2015 ITEM NO DESCRIPTION UNI UNIT BID PRICES T 1 Bituminous Surface/Base TON $80.00 2 Milling Texture TON $47.50 3 Shoulder Construction TON $37.00 2015-2016 LIMESTONE CONTRACT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PINE BLUFF SAND AND GRAVEL COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE FOR THE 2015 AND 2016 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Pine Bluff Sand and Gravel Company for sale to the City of its requirement of limestone, for the 2015 and 20163 calendar years, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Pine Bluff Sand and Gravel Company. The unit prices are as follows: DESCRIPTION DELIVERED BID AMOUNT PICKED UP BID AMOUNT #11 $15.00 $13.00 #3 $14.25 $12.25 #57 $14.25 $12.25 #68 $14.50 $12.50 #9M $15.00 $13.00 DGA $14.50 $11.25 DGA — Pugged $14.50 $11.50 #125 Rip Rap $17.00 $15.00 8" Rip Rap $17.00 $15.00 8" Minus Rip Rap $16.00 $14.00 x 0 (Quarter Minus) $13.25 $11.25 CITY MANAGER REPORT • The City's negotiations with AFSCME are going well with the expectation that a new contract will be coming before the City Commission soon. • At the next City Commission meeting (March 17), a workshop will be held to ll further discuss the City Hall project by reviewing site options in the Civic Center J Zone. • Pederson in addition to Commissioner Allan Rhodes and others will be heading to Indianapolis this week to meet with representatives of RATIO, the firm that is creating a concept plan for the former Executive Inn site. The plan will include timelines, design concepts, and funding projections. • Pederson just returned from the National League of Cities conference. He says the focus of many of the discussions was about the downturn in the amount of federal funding for cities. Cities need to become more self-reliant in funding their projects and create more opportunities for local public-private partnerships. MARCH 10, 2015 The City Manager asked for an executive session to discuss land acquisition and economic development. MAYOR AND COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS David Foll, new resident of Paducah, thanked the City and Parks Department for r getting foot golf established at MidTown Golf Course. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: MARCH 24, 2015 City Clerk 545 , "J. 11, r r 1 �� ,�P � T �� — uµT� '' a -71 nn"—�