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Home My WebLink About05/14/0258 MAY 14, 2002 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, May 14, 2002, Mayor Paxton presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). Julie White, Principal of Clark Elementary School, and a few 5th grade students were here to thank the Mayor, Commissioners and the City for Participation in Job Shadowing Project Organized through KIDS Company I. Heath Elementary & Middle School Leadership Group was here to observe the Commission meeting. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Smith, that the reading of the Minutes for May 7 & 9, 2002, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Coleman offered motion, seconded by Commissioner Montgomery that the following documents be received and filed: 1. Certificates of Insurance: a) Gary Lee & Son Construction 2. Contract for Services for Chamber of Commerce for one-time service for "Buy �- Local, Fly Local" campaign executed by City Manager j 3. Interlocal Cooperation Agreement with Paducah Airport Corporation for Security cl at Airport 4. Escrow Agreement with Paducah -McCracken County Industrial Development 1/ Authority for IAP Shell Building Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor (5). R & F BIDS Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners receive and file the attached bids: Mobile Data Terminal Project MDT Radio Infrastructure Jackson Purchase Two -Way Radio (Motorola) DataRadio Corporation MDT MessaLe Switch Infrastructure HTE, Inc. MDT Computer Equipment and Mounting Hardware Trio Teknologies Panasonic Document Systems Company GTSI Corporation HTE, Inc. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). 59 59 MAY 14, 2002 MUNICIPAL ORDERS PERSONNEL CHANGES: Commissioner Smith offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). COMMISSION CONTINGENCY: STREETSCAPE III LOCAL MATCH AND THE JUNE 2001 FIRE DEPT. PROMOTIONS Commissioner Abraham offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $112,500 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE STREETSCAPE III PROJECT ACCOUNT FOR LOCAL CASH MATCH FOR STREETSCAPE III GRANT AND TO THE FIRE DEPARTMENT ACCOUNTS FOR FUNDING FOR WAGES AND BENEFITS," be adopted. M.O. #950; BK 4; PG� Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ZERO TOLERANCE DUI GRANT Commissioner Coleman offered motion, seconded by Commissioner Montgomery that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A ZERO TOLERANCE DUI PRVENTION PROGRAM MATCHING GRANT FROM THE COMMONWEALTH OF KENTUCKY JUSTICE CABINET FOR DUI ENFORCEMENT AND PREVENTIVE EDUCATION," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #951; BK 4; PG� 2002-2003 URBAN AND COMMUNITY FORESTRY GRANT Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT IN THE AMOUNT OF $7,500.00 FROM THE KENTUCKY DEPARTMENT OF FORESTRY FOR AN URBAN AND COMMUNITY FORESTRY GRANT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #952; BK 4; PG3 2002-2003 HIGHWAY SAFETY GRANT Commissioner Smith offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A PADUCAH POLICE V TRAFFIC SAFETY MATCHING GRANT FROM THE KENTUCKY STATE POLICE IN THE AMOUNT OF $8,000.00 FOR CONDUCTING TRAFFIC SAFETY ENFORCEMENT AND EDUCATION," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #953; BK 4; PG COPS UNIVERSAL HIRING GRANT Commissioner Abraham offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A / UNIVERSAL HIRING MATCHING GRANT FROM THE UNITED STATES V DEPARTMENT OF JUSTICE FOR THE HIRING OF THREE POLICE OFFICERS," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). M.O. #954; BK 4; PG MAY 14, 2002 ORDINANCES - ADOPTION LEASE AGREEMENT WITH KENTUCKY OAKS MALL Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE WITH KENTUCKY OAKS MALL COMPANY". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a lease with Kentucky Oaks Mall Company for the use of Unit 506 for the Paducah police Department to open a community resource center. This is in an effort to expand community -policing initiatives ' in the area of Kentucky Oaks Mall. This contract shall expire April 30, 2003. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6506; BK 29; PG 1Z" / EXECUTE CONTRACT FOR INSTALLATION OF TRAFFIC SIGNALS COMMISSIONER Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH MEEKS ELECTRIC FOR THE INSTALLATION OF TRAFFIC SIGNALS." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a contract with Meeks Electric for the installation of traffic signals at the intersection of 9th and Jefferson Streets in the amount of $15,485.00, in compliance with Kentucky State Purchasing Contract. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6507; BK 29; PG —?IZ6— SUB-LEASE AGREEMENT WITH McCRACKEN COUNTY FARM BUREAU Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt'an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A SUBLEASE AGREEMENT WITH McCRACKEN COUNTY FARM BUREAU." This ordinance is summarized as follows: 7/ Authorize the Mayor to execute a Sublease Agreement between McCracken County Farm Bureau, Inc., and the City of Paducah for sublease of real property located between 2nd and the floodwall and between Monroe and Madison Streets in Downtown Paducah, also known as the "Downtown Farmer's Market" area. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6508; BK 29; PG(� STREET & ALLEY CLOSING FOR CITY OF PADUCAH AND CROUNSE CORP Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF WASHINGTON STREET AND A PORTION OF MAIDEN ALLEY". This ordinance is summarized as follows: Closing a portion of Washington Street from Water Street to 2nd Street and a portion of Maiden Alley from Kentucky Avenue to Clark Street, and authorizing, empowering and directing the Mayor to execute a quitclaim deed from the City to the property owner in or abutting the public way to be closed. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6509; BK 29; PG ,2IF %i AGREEMENT WITH KENTUCKY TRANSPORTATION CABINET FOR TURNING LANE IMPROVEMENTS FROM US 60 TO JAMES SANDERS BLVD Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THE CITY OF PADUCAH, KENTUCKY, FOR TURNING LANE IMPROVEMENTS FROM U.S. 60 TO JAMES -SANDERS M-1 MAY 14, 2002 BOULEVARD." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a contract between the Commonwealth of Kentucky, Department of Highways, and the City of Paducah, Kentucky, for turning lane improvements from U.S. 60 to James -Sanders Boulevard. The Department will reimburse the City up to $31,065 for completion of this project. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO.2002-5-6510; BK 29; PG� 2002 RECREATIONAL TRAILS GRANT REIMBURSEMENT PROGRAM" AWARD AND MEMO OF AGREEMENT Commissioner Montgomery offered motion, seconded by Commissioner Coleman that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT FOR A 2002 RECREATIONAL TRAILS REIMBURSEMENT GRANT". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Memorandum of Agreement with the Department for Local Government for a 2002 Recreational Trails Matching Reimbursement Grant in the amount of $50,000.00 to be used to acquire property and actual construction for the Greenway Trails Project. The City's matching portion for this project will be in the amount of $50,000.00 Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6511; BK 29; PG 2E_0 KENTUCKY BODY ARMOR GRANT REIMBURSEMENT PROGRAM Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT FOR A STATE OF KENTUCKY BODY ARMOR GRANT REIMBURSEMENT PROGRAM." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a Memorandum of Agreement and all documents relating thereto with the Department for Local Government for a State of Kentucky Body Armor Grant Reimbursement Program which will provide $388 for each personal body armor vest purchased for police officers. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6512; BK 29; PG� CONTRACT FOR SERVICES WITH MAIN STREET Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH MAIN STREET FOR SPECIFIC SERVICES." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a contract with Paducah Main Street in the amount of $17,500.00 for specific services. This contract shall expire June 30, 2002. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6513; BK 29; PG ANNEXATION ON CHARTER OAK DRIVE Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that -v the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT 61 - MAY 14, 2.002 TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Finalizing the annexation of a tract of property adjacent to the present city limits, located on Charter Oak Drive, containing 21,782 square feet, or 0.500 acres more or less. Adopted on call of the roll, yeas, Commissioners Abraham, Coleman, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2002-5-6514; BK 29; PG�,� Cl) ORDINANCES - INTRODUCTION RECLASSIFY ALL CLERICAL POSITIONS WITHIN THE CITY AS NONCIVIL SERVICE Commissioner Montgomery offered motion, seconded by Commissioner Coleman that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE RECLASSIFYING ALL CLERICAL POSITIONS WITHIN THE CITY OF PADUCAH AS NON -CIVIL SERVICE." This ordinance is summarized as follows: The class of positions at the City of Paducah which traditionally perform clerical duties, as specifically identified herein, is hereby designated as non -civil service. Those positions are as follows: Finance Department - Administrative Secretary Payroll Officer Police Department - Data Entry Operator Records Clerk Secretary Cemetery - Secretary Persons employed in the previously -referenced clerical positions upon the effective date of this Ordinance shall continue to be covered by the provisions of KRS Chapter 90 for such time as he/she is employed in such position notwithstanding the reclassification of the position to non -civil service. AMEND PARKS MASTER PLAN CONSULTANT CONTRACT \� Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT AMENDMENT WITH BRANDSTETTER CARROLL, INC., FOR CONSULTANT SERVICES FOR THE PARKS MASTER PLAN." This ordinance is summarized as follows: Authorize and direct the Mayor to execute a contract amendment with Brandstetter/Carroll, in the amount of $9,300.00 for additional consulting services for the Paducah Parks Master Plan, thereby increasing the total contract amount to $79,300.00. AWARD BIDS FOR RADIO EQUIPMENT & MAINTENANCE FOR MOBILE DATA TERMINALS FOR POLICE DEPT. Commissioner Abraham offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JACKSON PURCHASE TWO-WAY RADIO (MOTOROLA INC.,) FOR SALE TO THE CITY OF RADIO EQUIPMENT AND MAINTENANCE FOR MOBILE DATA TERMNIALS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Jackson Purchase Two-way Radio (Motorola, Inc.) in the total amount of $266,314.25 for radio equipment and maintenance for the mobile data terminals to be used in the Paducah Police Department. AWARD BIDS FOR MOBILE DATA TERMINALS Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF TRIO TEKNOLOGIES FOR SALE TO THE CITY OF MOBILE DATA TERMINALS FOR USE IN THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Trio Teknologies in the total amount of $302,173.04, for mobile data terminals. 62 63 MAY 14, 2002 AWARD BID FOR MOBILE DATA MESSAGE SWITCH INFRASTRUCTURE AND MAINTENANCE Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF HTE, INC. FOR SALE TO THE CITY OF MOBILE DATA TERMINAL MESSAGE SWITCH INFRASTRUCTURE AND MAINTENANCE FOR USE IN THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of HTE, Inc. in the total amount of $166,011.85, for mobile data terminal message switch infrastructure and maintenance. TRANSPORTATION ENHANCEMENT CONTRACT - $300,000 STREETSCAPE PHASE III Commissioner Smith offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE y AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT AND ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT FROM THE KENTUCKY TRANSPORTATION CABINET FOR STREETSCAPE PHASE III." This ordinance is summarized as follows: The Mayor is hereby authorized to execute an agreement and all documents necessary to obtain a matching grant in the amount of $300,000 from the Kentucky Transportation Cabinet for sidewalk and other streetscape improvements. The local required cash match is in the amount of $75,000. GRANT AGREEMENT BETWEEN THE CITY, KENTUCKY TRANSPORTATION CABINET AND RIVER HERITAGE MUSEUM Commissioner Abraham-,affefed motion, leconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT AND ALL DOCUMENTS NECESSARY TO OBTAIN A MATCHING GRANT FROM THE KENTUCKY TRANSPORTATION CABINET FOR THE RIVER HERITAGE MUSEUM." This ordinance is summarized as follows: Authorize the Mayor to execute an agreement and all documents necessary with the Kentucky Transportation Cabinet and River Heritage Museum to obtain a matching grant in the amount of $350,000 to be used for permanent museum interactive exhibits, construction fees and materials for display panels and exhibit consultant fees. The local required cash match is in the amount of $87,500 and will be provided by the River Heritage Museum. GRANT FOR ARCHITECTURAL SURVEY OF HISTORIC PROPERTY LOCATED AT 614-616 HARRISON STREET Commissioner Coleman offered motion, seconded by Commissioner Montgomery that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY HERITAGE COUNCIL FOR AN ARCHITECTURAL SURVEY." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Heritage Council to obtain a matching grant in the amount of $3,000.00 for the architectural survey of historic property located at 614-616 Harrison Street. The City will provide matching funds in the amount of $2,000.00 for this project. N UPDATE ON FLOOD CONTROL Rick Murphy, Director of Engineering, gave an update for flood control. CITY MANAGER REPORT N City Manager gave the Board their scheduling sheets for May 14, 2002 through June 11, 2002. COMMISSIONER CONCERNS Commissioner Coleman had a phone call from a tourist regarding her concern for the traffic in the mall area. She said we need more signs marking certain areas and traffic needs to slow down. 63 (D MAY L4, 2002 PUBLIC COMMENTS Bill Hack, resident of Littleville, was here to speak regarding someone moving 10 pitbulls across the street from him. They are a nuisance because of their constant barking and fighting amongst themselves. He feels they are a threat to the residents in the area. He is asking that the dangerous dog ordinance be amended so the City can handle this situation. As it stands, nothing can be done by the City to legally remove the dogs until they get loose and show they are vicious. The Board agreed action needs to be taken and asked the City Manager to look into this situation. v' Ray McLennan, citizen, spoke in regards to the preparation of the FY2002-2003 budget. 1/ He is uneasy about the proposed E-911 rate change on the local phone bill from $1.50 to $3.00. Georgia Sutton, owner of 1134 Clay Street, informed the Board she had received a notice 1/ saying she was going to have to pay a fine of $100.00 for not mowing her grass. She did not feel she was adequately notified by the Inspection Department. The Board and department heads went into a Budget workshop. Upon motion the meeting adjourned. ADOPTED: May °; � , 2002 �"�y s &rSrjL j� J AS Assistant City Clerk Mayor 64